Notice of open selection procedure — 1. General Facilities Officer — Operations and 2. General Facilities Officer — Projects — Reference: EF-TA-12-06
Date: 2012-12-21
Institutions: Provisional data
Subjects: Eurofound, assistant, job vacancy, maintenance








CA2012396EN.01000101.xml










21.12.2012   


EN


Official Journal of the European Union


CA 396/1





NOTICE OF OPEN SELECTION PROCEDURE
1. General Facilities Officer — Operations
and
2. General Facilities Officer — Projects
REFERENCE: EF-TA-12-06
(2012/C 396 A/01)
The European Foundation for the Improvement of Living and Working Conditions (Eurofound), based in Dublin, Ireland, is seeking to recruit for the positions of General Facilities Officer — Operations and General Facilities Officer — Projects
Reporting to the Head of the Administration and Finance unit, the General Facilities Officers will have the following responsibilities:






 



General Facilities Officer — Operations is responsible for the management of facilities by supervising and coordinating the services of a facilities management company. In addition to the above, the General Facilities Officer — Projects is responsible for the management of projects relating to general facilities and related areas.




The duties of a General Facilities Officer — Operations may include any or all of the following:






—


supervising and coordinating a facilities management contractor,










—


regularly organising meetings with the contractor to discuss scheduled and ad hoc works required,










—


placing orders and supervision of works via the contractor's helpdesk,










—


closely monitoring the available budget and its consumption on scheduled and ad hoc services,










—


providing input to budget forecast meetings,










—


in-depth checking of contractor's invoices against work schedule, contract stipulations and work dockets,










—


signing off as responsible project manager on contractor's invoices,










—


supervising of contractor through performance indicators,










—


discussing and agreeing with contractor any changes required to the contract or its conditions,










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drafting of new tender specifications for new procurement procedures and their processing,










—


coordinating certain activities within the General Facilities Unit to ensure maximum availability of the staff of the unit,










—


deputising for the General Facilities Officer — Projects,










—


other duties and responsibilities that may be assigned by the head of unit.




In addition to being involved in some or all of the above duties, a General Facilities Officer — Projects will be responsible for the following:






—


developing multi-annual schedules for building and facilities projects,










—


assessing new project ideas in terms of priority, feasibility and resource needs,










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preparing project specifications,










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administration of tender procedures,










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liaising with the Eurofound contract officers regarding procurement, and with architects and external contractors,










—


implementing and supervising of buildings and facilities projects,










—


deputising for the General Facilities Officer — Operations,










—


other duties and responsibilities that may be assigned by the head of unit.




The selection procedure is open to candidates who:






—


are citizens of one of the Member States of the European Union,










—


are entitled to full rights as a citizen,










—


have fulfilled any obligations imposed by the laws concerning military service,










—


have a level of secondary education, attested by a diploma, giving access to post-secondary education,










—


have:






—


for General Facilities Officer — Operations: at least three years' professional experience following completion of secondary education and the award of diploma, including a minimum of three years' relevant professional experience In facilities management,










—


for General Facilities Officer — Projects: at least six years' professional experience following the completion of secondary education and the award of diploma and a minimum of three years' relevant professional experience in facilities management, particularly in management of building and/or maintenance projects,














—


be able to produce character references as to suitability for performance of the duties specified,










—


have thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the Union, including an excellent knowledge of English which is the principal language of Eurofound (1).




The successful candidates will be recruited as follows:






—



General Facilities Officer — Projects: temporary agent (AST 3) on a fixed term contract for five years. The contract may be renewed (2).










—



General Facilities Officer — Operations: contract agent (function group III, grade 8, 9 or 10 depending on qualifications and experience) on fixed term contract for five years. The contract may be renewed.




The reserve list of candidates set up from this procedure may also be used to fill other vacancies with a similar profile.
Full details of the post as well as the application and selection procedures can be downloaded from the Eurofound website vacancies page:
http://www.eurofound.europa.eu/about/vacancies/index.htm
All applications must be submitted on the official application form which can also be downloaded from the website.
Deadline for applications: 25 January 2013.


(1)  Candidates should note that, for temporary agents, prior to their first promotion following appointment they will be required to demonstrate their proficiency in a third EU language (level B2 of the Common European Framework of Reference for Languages).

(2)  Current Eurofound policy is that the first renewal of fixed term contracts for temporary agents is for an indefinite period.