Financial Activity Report 2011 — Section II — European Council and Council
Date: 2012-09-08
Institutions: Council of the European Union
Subjects: Council of the European Union, European Council, budgetary assessment, budgetary expenditure, budgetary resources, financial market, implementation of the budget








C_2012272EN.01000101.xml










8.9.2012   


EN


Official Journal of the European Union


C 272/1





FINANCIAL ACTIVITY REPORT 2011
Section II — European Council and Council
2012/C 272/01

TABLE OF CONTENTS







1.

SUMMARY









2.

INTRODUCTION









3.

OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2011









3.1.

The main administrative objectives









3.2.

Establishment of the budget for the European Council and Council in 2011









3.2.1.

General approach









3.2.2.

Budget 2011









3.2.3.

Budget 2011 and the Financial Perspectives of Heading 5 of the EU Budget









4.

GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2011









4.1.

Activities and objectives in 2011









4.1.1.

European Council and Council activities in 2011









4.1.2.

Achievements of administrative objectives in 2011









4.2.

Revenue









4.2.1.

Revenue accrued in 2011









4.2.2.

Revenue accrued before 2011









4.3.

Expenditure in 2011









4.3.1.

Overview of implementation of the budget in 2004-11









4.3.2.

Implementation of the appropriations by category 2011









4.3.3.

Modification of the budget in 2011









4.4.

Appropriations carried over









4.4.1.

Implementation of the carryover appropriations from 2010









4.4.2.

Appropriations carried over from 2011 to 2012









4.5.

Assigned revenue









4.5.1.

Assigned revenue accrued before 2011









4.5.2.

Assigned revenue accrued in 2011



1.   SUMMARY

As in the previous year, 2011 was a year of fundamental changes for Section II of the EU budget. The creation of the European External Action Service (EEAS), as foreseen in the Treaty of Lisbon, reduced the expenditure foreseen for the functioning of the European Council and the Council.
The letter of amendment (12749/1/10) to the draft budget for the financial year 2011 for the European Council and Council reduced the resources of Section II by 411 establishment plan posts and EUR 79,7 million in terms of appropriations. These resources and related activities were transferred as the Council’s contribution to the establishment of the EEAS.
In 2011, the General Secretariat (GSC) continued the process of its administrative modernisation. In this context, the GSC transferred its Sickness Insurance Antenna to the PMO of the Commission. The project for the Europa Building passed from the consolidation phase to the actual construction work.
The European Council and Council budget 2011 was established at EUR 563,3 million. At the end of the financial year 2011 an amount of EUR 506,8 million was committed (corresponding to an implementation rate of 90 %).
The main reasons for the under-spending of EUR 56,4 million are:






—


under-spending of the delegations’ travel envelopes (EUR 20,9 million),










—


under-occupation of the establishment plan and lower salary costs (EUR 9,1 million),










—


the lower need for organising meetings, technical installations and office equipment (EUR 6,8 million),










—


the lower need for interpretation (EUR 6 million),










—


non-activation of the reserve (EUR 6 million),










—


fewer needs for other staff expenditure (e.g. contractual agents, seconded national experts, other outside services) (EUR 4,7 million),










—


fewer needs in fitting-out works in the Council buildings (EUR 2,2 million).




The implementation of amounts carried over from 2010 to 2011 totalled EUR 40,2 million out of EUR 49,8 million. The objective remains to further increase the implementation of the carried over amounts.
The GSC’s revenue operations in 2011 amounted to EUR 128,6 million. From this amount EUR 117,5 million was recovered during the financial year while the rest will be recovered in 2012.
More than half (EUR 62,4 million, or 53 %) of these recovered revenues are related to the Community taxes, levies and dues which were collected from the GSC’s staff in 2011. An amount of EUR 54 million is related to different administrative operations of the GSC. This amount includes a transfer of EUR 18,6 million from the EEAS to the GSC, which are advance payments for the services that the GSC provided in 2011 to the EEAS. The remaining EUR 1,1 million relates to various contributions and repayments under community agreements.
The biggest source (72 %) in the assigned revenue in 2011 was the delegation’s travel expenses. Based on their declarations an amount of EUR 26,2 million was recovered as a result of the delegations’ under-spending in 2010.
The assigned revenue accrued before 2011 amounted to EUR 30,7 million. By the end of the financial year 98 % (EUR 30,2 million) had been used.
2.   INTRODUCTION

This report is based, in conformity with Article 128 of the Financial Regulation, on the accounts for 2011, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.
The report responds also to the obligations of Article 122 of the Financial Regulation and Article 185 of the Implementing Rules providing an overview of budgetary and financial management in the Council in 2011.
Chapter 3 of this report presents a summary of the framework which was established for the financial year 2011. A global overview of the implementation of the budget appropriations available in 2011 is given in Chapter 4.
The implementation of the budget 2011 by budget line is presented in a table in the Annex.
3.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2011

3.1.   The main administrative objectives

The main administrative objectives of the General Secretariat of the Council (GSC hereafter) for 2011 were:






—


To ensure continuous support to the European Council and Council.










—


To proceed further with the process of administrative modernisation. The GSC has established an ambitious programme to reinforce the quality of its organisation. Various initiatives have or will have a budgetary impact (in terms of both investment costs and economies resulting from increased efficiency).










—


To adapt its organisation after the departure of 12 % of its staff to the European External Action Service (EEAS) and provide assistance to the new institution in various domains during the transitory period in 2011.










—


Continuation of the construction of the Europa Building, which should be ready by 2014.




3.2.   Establishment of the budget for the European Council and Council in 2011

3.2.1.   General approach

The establishment of the budget 2011 for the European Council and Council (ECC hereafter) was based on two separate procedures in 2010:






(1)


the draft budget 2011 in May; and










(2)


an amending letter to the draft budget 2011 in September in view of the creation of the European External Action Service as a new EU institution on 1 January 2011.











Ad (1)


The 2011 ECC budget was based on the objective of not increasing appropriations in real terms except for the preparation of the accession of Croatia. The GSC has not introduced requests for new staff, except for of the cabinet of the President of the European Council. This approach implied that new initiatives or need for additional resources would have to be covered by reductions in other areas.











Ad (2)


Transfer of resources to the European External Action Service.
The Treaty of the European Union provides the creation of the European External Action Service (EEAS hereafter). The establishment of the EEAS budget was set by the Amending Letter No 1 to the draft general budget 2011.




The amending letter transferred resources from the Commission and the Council to EEAS with additional new staff and financial resources. For the Council this implied a transfer of 411 establishment plan posts and EUR 79,7 million to the EEAS.
This amount was composed of the following elements:






—


staff related expenditure: EUR 45,9 million,










—


buildings, equipment and operating expenditure: EUR 6,0 million,










—


CSDP/CFSP related expenditure: EUR 27,8 million.




3.2.2.   Budget 2011

The budget authority established the overall ECC budget 2011 at EUR 563,3 million.
The difference of EUR 70,3 million (– 11 %) compared to the 2010 budget breaks down as follows:






—


transfer of resources to the EEAS, EUR 79,7 million,










—


a nominal increase of EUR 8,9 million (1),










—


increase of EUR 2,1 million related to the preparation of the enlargement of Croatia,










—


a reduction in the budget in real terms of EUR 1,6 million.




The establishment plan 2011 of the ECC was increased by 12 posts. The President’s Private Office was reinforced by 11 posts. In addition to this, the Commission transferred 1 post back to the ECC after the OIB decided that it would no longer be in charge of the management of the Council crèche.
Table 1 gives an overview of how the budget 2011 was established by category. Without the impact of the transfer of resources to the EEAS and the supplementary appropriation related to the preparation of the accession of Croatia the nominal increase for the ECC budget was 1,1 % from 2010 to 2011. Given the estimated inflation for 2011 the ECC budget was actually reduced in real terms by 0,6 %.

Table 1


ECC budget 2011 compared to 2010 (by category)













(EUR)




Category


Budget 2010


Budget 2011 before transfers to EEAS/preparation enlarg. (Cro)


Transfers to EEAS


Preparation of enlargement (Cro)


Budget 2011 after transfers to EEAS/preparation enlarg. (Cro)


Difference, % (without EEAS/enlarg. Cro)


Difference, % (with EEAS/enlarg. Cro)




 


1


2


3


4


5 = 2 + 3 + 4


6 = 2/1


7 = 5/1




Establishment plan


323 970 000


331 107 326


–42 805 000


0


288 302 326


2,2


–11,0




Other staff expenditure


23 512 000


26 293 301


–3 107 000


1 400 000


24 586 301


11,8


4,6




Buildings


39 917 000


42 365 000


–4 110 000


0


38 255 000


6,1


–4,2




Computer systems


35 517 000


36 675 000


– 893 000


0


35 782 000


3,3


0,7




Interpreting costs


92 740 000


94 722 973


0


0


94 722 973


2,1


2,1




Delegations’ travel expenses


36 792 000


33 675 000


0


0


33 675 000


–8,5


–8,5




Official Journal


5 115 000


4 618 000


0


575 000


5 193 000


–9,7


1,5




Ttitle III


35 939 000


30 313 000


–27 777 000


0


2 536 000


–15,7


–92,9




Reflexion Group


533 000


—


0


0


—


– 100,0


– 100,0




Miscellaneous


18 517 000


20 051 000


– 958 000


117 000


19 210 000


8,3


3,7




Reserve


6 000 000


6 000 000


0


0


6 000 000


0,0


0,0




Total (excl. acquisition)


618 552 000


625 820 600


–79 650 000


 


548 262 600


1,2


–11,4




Acquisition of immovable property


15 000 000


15 000 000


0


0


15 000 000


—


0,0




Grand total


633 552 000


640 820 600


–79 650 000


2 092 000


563 262 600


1,1


–11,1




3.2.3.   Budget 2011 and the Financial Perspectives of Heading 5 of the EU Budget

Table 2 gives an overview of the evolution of the former Council and present ECC budget in 2006-11. In 2006 the development of the Council budget followed the development of Heading 5 of the financial perspectives.

Table 2


Evolution of Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2006-11


















 


2006


2007


2008


2009 (2)



2010


2011




 


m EUR


change


m EUR


change


m EUR


change


m EUR


change


m EUR


change


m EUR


change




Heading 5


6 708


5,5 %


7 115


6,1 %


7 457


4,8 %


7 603


2,0 %


7 962


4,7 %


8 226


3,3 %




ECC / Council budget


592


5,2 %


594


0,3 %


595


0,2 %


603


1,3 %


634


5,1 %


563


–11,2 %





Share in Heading 5




8,8 %




–1,1 %




8,3 %




–5,7 %




8,0 %




–3,6 %




7,9 %




–1,3 %




8,0 %




1,3 %




6,8 %




–15,0 %





As a result of prudent budget management, reductions in the Council’s share were gradually achieved in 2007, 2008, 2009 and also in 2010, when the additional amounts related to the entry into force of the Treaty of Lisbon could be budgeted without increasing the share of Section II of the EU budget. In 2011, the reduction in the share is mainly due to the transfer of resources to the EEAS.
4.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2011

4.1.   Activities and objectives in 2011

4.1.1.   European Council and Council activities in 2011

In the framework of the financial activity report, the GSC provides information on its core activities, which describe the functioning of the Council and European Council during the financial year.
Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council in 2003-11. In addition to the 4 599‘institutional’ meetings, the GSC has organised a further 2 075 internal meetings, training sessions, seminars, information sessions and briefings and meetings with third countries.

Table 3


Development of the number of meetings in 2003-11















Institutional meetings


2003


2004


2005


2006


2007


2008


2009


2010


2011




Summits (3)



6


5


3


3


3


5


7


7


9




Councils


77


76


80


76


68


81


74


78


82




Coreper


134


128


123


120


106


144


130


122


135




Working groups


4 333


3 971


3 918


4 037


4 183


4 480


4 272


4 127


4 373




Total


4 550


4 180


4 124


4 236


4 360


4 710


4 483


4 334


4 599




Other meetings


2 209


2 392


2 791


2 713


1 735


2 051


2 021


1 996


2 075




Grand total


6 759


6 572


6 915


6 949


6 095


6 761


6 504


6 330


6 674




Another quantitative indicator of activities is the legal acts published in the Official Journal (OJ) (Table 4). In 2011, 986 legal acts were published in the OJ. It should be noted that the volume of the legal acts depends on the finalisation of the legislative process before the acts can be elaborated into final texts for publishing in the OJ.

Table 4


Development of the number of legal acts in 2003-11















 


2003


2004


2005


2006


2007


2008


2009


2010


2011




Legal acts published in the OJ


1 045


1 118


1 056


1 317


1 000


1 274


829


825


986




4.1.2.   Achievements of administrative objectives in 2011

Achievement of the objectives established for the budget year 2011 may be summarised as follows:






—



support for the President of the European Council and Council

In 2011, the President’s Private Office was reinforced by 11 officials with an objective to provide more support for the President of the European Council.










—



Consolidation of the organisation

The ECC establishment plan was reduced by 411 posts due to the transfer of resources to the EEAS. During the year, the GSC recruited 179 officials (150 permanent officials and 29 temporary agents) whereas 132 officials and 29 temporary agents left the Council. As a result the net occupancy in the ECC’s establishment plan increased by 18 posts.










—



Administrative modernisation

In order to fill short-term gaps in staffing (e.g. long-term illnesses, maternity leave, etc.) the GSC increased considerably the provision for compensatory recruitment. This provision provided the GSC the possibility to recruit a maximum of 55 contractual agents in 2011.
As a response to the need to find synergies and efficiency gains between the institutions, the GSC and the PMO of the Commission agreed to transfer the activities of the GSC Sickness Insurance Antenna to the PMO from 1 August 2011. As a result, the ECC establishment plan can be reduced by 9 posts, and replaced by contractual agents in the PMO. The modification of resources has been included in the 2012 budget.










—



Adaptation to the consequences of the creation of the European External Action Service (EEAS)

The creation of the EEAS implied the transfer of 411 establishment plan posts and EUR 79,7 million from the ECC budget to the EEAS.
In addition, the GSC was committed to a successful launch of the EEAS. The main means by which the GSC provided support to the EEAS was via Service Level Agreements (SLA).
There were two types of SLAs. Temporary SLAs covered the services that the EEAS was not able to provide in 2011 (specific IT support, security, conference services/protocol activities, medical service, crèche and the management of certain contracts related to the buildings transferred to the EEAS). The EEAS has transferred the necessary resources to the GSC (totalling EUR 18,6 million) after which the GSC was in a position to continue with the envisaged activities.
Structural SLAs covered services that the EEAS was not intending to develop itself, like the translation of documents. This service was rendered without a charge as long as it stayed below the agreed volume.










—



Building Policy

The project to renovate the Résidence Palace and convert it into the seat of the European Council and the Council of Ministers (Europa Building) is at the stage where the consolidation works have been completed. The actual construction work started in September 2011.




4.2.   Revenue

Table 5 gives an overview of the global outcome of revenue operations in 2011. The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 28 million more than in 2010. From this amount EUR 26,3 million relates to the revenue accruing from the administrative operations of the institution including a transfer of EUR 18,6 million from the EEAS to the Council. This amount financed the services the GSC provided to the EEAS in 2011.
The rest of the increase, EUR 1,7 million, is explained by a higher amount collected as miscellaneous community taxes, levies and dues.

Table 5


Overview of revenue in 2011 (by title)









(EUR)




Title


Established rights


Recovered revenues


To be recovered










4


Miscellaneous Community taxes, levies and dues






64 420 112


62 442 076


1 978 036










5


Revenue accruing from the administrative operation etc.






63 046 909


54 213 552


8 833 357










6


Contributions and repayments under community agreements etc.






1 116 411


1 107 086


9 324










9


Miscellaneous revenue






2 767


800


1 966




Total


128 586 198


117 763 515


10 822 683




The established rights (either carried over from 2010 or created in 2011) amounted to EUR 128,6 million. Of this amount EUR 117,8 million (91 %) was recovered during the budget year whereas EUR 10,8 million (9 %) will be recovered in 2012.
4.2.1.   Revenue accrued in 2011

The initial revenue estimate for 2011 was EUR 49 million (Table 6). During the budget year an amount of EUR 121 million was recorded as established rights, of which EUR 111,1 million was recovered. The amount of EUR 9,9 million will be collected in 2012.

Table 6


Revenue accrued during 2011 (by article)










(EUR)




Article


Initial revenue estimate


Established rights


Recovered revenues


To be recovered











400



Proceeds from taxation on the salaries, etc.






22 212 000


20 760 594


20 760 594


 











404



Proceeds from the special levy on salaries






2 258 000


3 604 895


3 604 895


 











410



Staff contribution to the pension scheme






24 527 000


25 773 464


25 773 464


 











411



Transfer of purchase of pension rights by staff






 


12 217 591


10 488 652


1 728 939











500



Proceeds from the sale of movable property






 


55 494


 


55 494











511



Proceeds from letting and subletting immovable property






 


454 729


403 754


50 975











520



Revenue from investments, bank and other interests






 


207 716


207 716


 











550



Revenue from the supply of services and work etc.






 


308 744


179 229


129 515











550



EEAS Revenue from the supply of services and work etc.






 


18 620 445


18 617 656


2 789











551



Revenue from third parties in respect of services or work etc.






 


15 428


13 442


1 986











570



Revenue arising from the repayment of amounts etc.






 


34 830 616


27 253 577


7 577 039











571



Revenue earmarked for a specific purpose, etc.






 


541


541


 











573



Other contributions and refunds in connection with administrat.






 


2 720 887


2 649 691


71 196











580



Miscellaneous compensation






 


304 495


19 295


285 200











631



Contributions within the framework of the Schengen acquis






 


1 116 411


1 107 086


9 324











900



Miscellaneous revenue






 


1 334


800


534




Total


48 997 000


120 993 384


111 080 394


9 912 990




The positive difference between the initial estimate and the established rights (EUR 72 million) is mainly the result of:






—


recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2010 (EUR 29,3 million) (Article 570),










—


the transfer from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 18,6 million) (Article 550),










—


the transfer of pension rights (of 236 members of staff) (EUR 12,2 million) (Article 411),










—


recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 3,9 million) (Article 570),










—


contributions by other institutions and payments by Council officials for the Council crèche (EUR 1,9 million) (Article 573),










—


staff contribution to the pension scheme (EUR 1,5 million) (Article 411),










—


payments by the Court of Justice and the Court of Auditors as contribution to finance the common financial system with the Council (EUR 1,1 million) (Article 570),










—


contributions to the administrative costs arising within the framework of the Schengen acquis with Iceland and Norway (EUR 1,1 million) (Article 631).




4.2.2.   Revenue accrued before 2011

In respect of outstanding recovery orders, an amount of EUR 7,6 million was carried over for recovery from 2010 to 2011. The amount carried over was 14 % higher than the year before. The increase is mainly related to the growing number of transfers of pension rights to the EU pension scheme.
As shown in Table 7, EUR 6,7 million (88 %) of the outstanding amount was recovered in 2011 while EUR 0,9 million was carried over to 2012.

Table 7


Revenue accrued before 2011 (by article)









(EUR)




Article


Established rights prior 2011


Recovered revenues


To be recovered











410



Staff contribution to the pension scheme






2 291


 


2 291











411



Transfer of purchase of pension rights by staff






2 061 277


1 814 472


246 805











511



Proceeds from letting and subletting immovable property






248 646


248 646


 











520



Revenue from investments, bank and other interests






161


 


161











550



Revenue from the supply of services and work etc.






19 948


9 948


10 000











551



Revenue from third parties in respect of services or work etc.






7 304


4 243


3 061











570



Revenue arising from the repayment of amounts etc.






4 901 568


4 334 822


566 746











573



Other contributions and refunds in connection with administrat.






349 796


270 990


78 806











580



Miscellaneous compensation






390


 


390











900



Miscellaneous revenue






1 433


 


1 433




Total


7 592 814


6 683 121


909 693




The recovery of revenue accrued before 2011 comes mainly from the following sources:






—


EUR 1,8 million related to the transfer of pension rights (Article 411),










—


EUR 4,1 million from the underconsumption of travel envelopes of the Member States in 2009 (part of Article 570).




4.3.   Expenditure in 2011

4.3.1.   Overview of implementation of the budget in 2004-11

The global implementation rate of the Council/ECC budget has been on average 96 % over the past eight years (Graph 1). In 2009, the Council budget was reduced by amending budget No 10/2009 to the EU budget by EUR 40 million. The amount was transferred as the Council’s contribution to the European Economic Recovery Plan (EERP).
As can be seen in Graph 1, the payments during the financial year have increased in recent years whereas the overall amounts carried over to the following financial year have diminished. The reduction of the budget in 2011 is a result of transfer of resources from the Council to the EEAS.

Graph 1


Global budget implementation 2004-11




The appropriations carried over break down into two major categories: functioning and buildings. The first is related to obligations duly contracted before the end of the budget year but where the goods have not been delivered yet and/or for which no invoices were received before the end of the year.
The second category refers to the GSC’s acquisition of buildings such as LEX, the crèche and the Europa Building. In the last few years, the GSC has been able to use the savings made during the budget implementation to finance these acquisitions. This in turn has significantly reduced the overall cost of the building projects, especially in terms of interest payments.
In 2011, two payments were made for the acquisition of the Europa Building: the first in February of EUR 15 million and the second in December of EUR 10 million.
4.3.2.   Implementation of the appropriations by category 2011

The analysis of expenditure in 2011 is presented at a level of the 11 most significant expenditure categories.
Table 8 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used during the budget year 2011.

Table 8


Overview of the implementation of the 2011 budget (by category)











(EUR)




Category


Budget 2011
(initial)


Budget 2011 (4)

(final)


Commitments


Outturn rate


Cancelled appropriations




 


1


2


3


4 = 3/2


5 = 2-3




Establishment plan


288 302 326


288 302 326


279 213 034


96,8 %


9 089 292




Other staff expenditure


24 586 301


24 961 301


20 292 631


81,3 %


4 668 670




Buildings


38 255 000


35 755 000


33 538 759


93,8 %


2 216 241




Computer systems


35 782 000


35 782 000


35 716 743


99,8 %


65 257




Interpreting costs


94 722 973


77 838 967


71 789 816


92,2 %


6 049 151




Delegations’ travel expenses


33 675 000


42 352 006


21 482 591


50,7 %


20 869 415




Official Journal


5 193 000


5 193 000


4 618 000


88,9 %


575 000




Title III


2 536 000


2 536 000


2 481 969


97,9 %


54 031




Miscellaneous


19 210 000


19 542 000


12 708 459


65,0 %


6 833 541




Reserve


6 000 000


6 000 000


 


 


6 000 000




Total (excl. acquisition)


548 262 600


538 262 600


481 842 003


89,5 %


56 420 597




Acquisition of immovable property


15 000 000


25 000 000


25 000 000



100,0 %



 




Grand total


563 262 600


563 262 600


506 842 003


90,0 %


56 420 597




The global implementation rate for 2011, including the advance payments for the Europa Building, is 90 %.
The difference between the initial budget estimates and implementation can be explained as follows:






—


Due to the low occupation rate of posts in the establishment plan (on average 92 % (5) an amount of EUR 7,3 million was not spent.










—


The amount budgeted for the adjustment of remuneration in 2011 was based on an estimate of 1,3 %, corresponding to EUR 1,8 million. This amount was not used since the Council decided on 19 December 2011 not to adopt the Commission’s proposal for a Council Regulation adjusting with effect from 1 July 2011 the remuneration and pension of the officials and other servants of the Union.










—


In the category of other staff expenditure EUR 2,5 million of the global saving of EUR 4,7 million relates to fewer payments for contractual agents, seconded national experts and other outside services. From this amount EUR 1 million corresponds to the supplementary appropriation provided for the preparation of the accession of Croatia. Since the planned date for the accession was transferred to later in 2013, the GSC used only EUR 0,35 million from the original supplement of EUR 1,35 million foreseen for this purpose in 2011.
As for other savings, EUR 1,9 million relates to mission costs, whereas reduced needs for social and medical services account for EUR 0,1 million.










—


The global implementation of the building related expenditure (in Title II, without the Europa Building) resulted in a saving of EUR 2,2 million. From this amount EUR 1,2 million is related to the rescheduling of certain fitting-out and installation works to 2012. Smaller need for repairs accounts for EUR 0,4 million while lower payments on surveillance and prevention make up a saving of EUR 0,3 million.










—


Under-spending of EUR 22,9 million in interpretation results from:






—


under-use of ‘on-request’ envelopes by language, totalling EUR 18,4 million,










—


a saving of EUR 4,5 million in general interpretation.














—


The amount available for delegations’ travel expenses after transfers amounted to EUR 45,8 million. The initial budget was EUR 33,7 million to which EUR 12,1 million was transferred from the savings on the on-request interpreting envelopes (6). During the year EUR 3,4 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 21,5 million out of the final budget of EUR 42,4 million was committed for subsequent payments in the 2011 budget.










—


The implementation of the appropriations for the Official Journal was 100 %. The cancelled amount EUR 0,575 million shown in Table 8 corresponds to the supplementary appropriation for the translation of the acquis communautaire into the Croatian language. Due to the postponement of the planned accession date it was not necessary to begin with this work and therefore the supplementary amount was not used.










—


In the category miscellaneous, the relatively low implementation rate is explained by the following factors:






—


reduced financial need in organising meetings including protocol, conference and catering costs (EUR 2,7 million),










—


postponement of certain technical installations such as multimedia equipment in the conference rooms (EUR 2,1 million),










—


lower need for furniture and office supplies (EUR 0,5 million and EUR 0,4 million respectively),










—


reduced need for communication and transport (both EUR 0,3 million).














—


The overall under-spending of the budget made it possible to reallocate EUR 10 million in addition to the EUR 15 million earmarked in the budget for advance payments for the Europa Building.




4.3.3.   Modification of the budget in 2011

During the financial year 2011, the appropriations were reallocated by different transfers. Table 9 shows the decisions which modified the budget appropriations in 2008-11.

Table 9


Budget modifications in 2008-11











Modification


Number




Type


Legal basis


2008


2009


2010


2011




Amending budget



FR Article 29



0


1


0


0




Transfer B



FR Article 22



72


46


47


23




Transfer C



FR Article 22



3


2


2


2




Transfer D



FR Article 24



1


0


0


0




Total


76


49


49


25




The C-transfers, which involve informing the budget authority (in accordance with Article 22 of the Financial Regulation), were made to reinforce the following subjects:






—


C1-transfer on 20 July 2011:






—


produce audiovisual material on the European Council and Council meetings (EUR 0,25 million),










—


expenditure to assist persons with disabilities (EUR 0,125 million).














—


C2-transfer on 18 November 2011:






—


advance payments for the Europa Building (EUR 7,5 million).








In 2011, the ECC budget was internally modified by 23 B-transfers based on Article 22(4) of the FR. Even though these transfers do not require prior notification of the budget authority, they have to be duly justified, both for the lines to which the appropriations are to be transferred and for those from which they are to be taken.
Table 10 gives an overview of the budget lines which were significantly (7) modified in 2011 by different transfers.

Table 10


Budget lines which were subject to significant transfers in 2011












(EUR)




Item/ Article


Heading


Transfer type


Initial Budget 2011


Transfers


Final appropriations


Difference





2002



Acquisition of immovable property


B,C


15 000 000


10 000 000


25 000 000


67 %





2003



Fitting-out of premises


B


4 860 000


–2 160 000


2 700 000


–44 %





2004



Work to make premises secure


B


1 260 000


– 375 000


885 000


–30 %





2100



Acquisition of equipment and software


B


7 969 000


3 214 400


11 183 400


40 %





2101



Outside assistance for computer systems


B


19 038 000


–1 740 200


17 297 800


–9 %





2102



Servicing, maintenance of equipment/SW


B


4 551 000


– 938 200


3 612 800


–21 %





2103



Telecommunications


B


4 224 000


– 536 000


3 688 000


–13 %





2200



Travel expenses of delegations


B


33 675 000


8 677 006


42 352 006


26 %





2201



Miscellaneous travel expenses


B


184 000


332 000


516 000


180 %





2202



Interpreting costs


B,C


94 722 973


–16 884 006


77 838 967


–18 %




4.4.   Appropriations carried over

4.4.1.   Implementation of the carryover appropriations from 2010

As presented in Table 11, an amount of EUR 49,8 million was carried over from 2010 to 2011. Compared to 2010 the carried over amounts increased by EUR 8,7 million.

Table 11


Implementation of appropriations carried over from 2010 (by category)










(EUR)




Category


Appropriations carried over from 2010


Payments 2011


Outturn rate


Cancelled appropriations




 


1


2


3 = 2/1


4 = 1-2




Establishment plan


458 005


385 018


84,1 %


72 987




Other staff expenditure


3 750 088


1 826 217


48,7 %


1 923 871




Buildings


10 083 292


7 854 565


77,9 %


2 228 728




Computer systems


13 650 299


12 335 572


90,4 %


1 314 727




Interpreting costs


6 082 706


5 365 682


88,2 %


717 024




Delegations’ travel expenses


—


—


 


—




Official Journal


2 411 962


929 792


38,5 %


1 482 170




Title III


8 449 665


7 471 502


88,4 %


978 163




Reflexion Group


68 310


—


0,0 %


68 310




Miscellaneous


4 807 312


4 000 012


83,2 %


807 300




Reserve


—


—


 


—




Total (excl. acquisition)


49 761 639


40 168 360


80,7 %


9 593 279




Acquisition of immovable property


—


—


 


—




Grand total


49 761 639


40 168 360


80,7 %


9 593 279




The implementation rate of the appropriations carried over from 2010 was 80,7 %.
The main reasons for the low implementation rate are:






—


Partial or complete lack of delivery of works/goods/services ordered by the GSC during the year.










—


Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for future years.




4.4.2.   Appropriations carried over from 2011 to 2012

The appropriations carried over from 2011 to 2012 totalled EUR 41,5 million which is EUR 8,3 million less than the year before (Table 12).

Table 12


Implementation of appropriations carried over from 2011 to 2012 (by category)











(EUR)




Category


Budget 2011
(initial)


Budget 2011 (8)

(final)


Commitments


Appropriations carried over to 2012


Carry over rate




 


1


2


3


4


5 = 4/3




Establishment plan


288 302 326


288 302 326


279 213 034


318 160


0,1 %




Other staff expenditure


24 586 301


24 961 301


20 292 631


3 233 722


15,9 %




Buildings


38 255 000


35 755 000


33 538 759


8 092 005


24,1 %




Computer systems


35 782 000


35 782 000


35 716 743


17 043 463


47,7 %




Interpreting costs


94 722 973


77 838 967


71 789 816


5 599 875


7,8 %




Delegations’ travel expenses


33 675 000


42 352 006


21 482 591


—


0,0 %




Official Journal


5 193 000


5 193 000


4 618 000


2 348 791


50,9 %




Title III


2 536 000


2 536 000


2 481 969


19 079


0,8 %




Miscellaneous


19 210 000


19 542 000


12 708 459


4 839 960


38,1 %




Reserve


6 000 000


6 000 000


—


—


 




Total (excl. acquisition)


548 262 600


538 262 600


481 842 003


41 495 055


8,6 %




Acquisition of immovable property


15 000 000


25 000 000


25 000 000


—


 




Grand total


563 262 600


563 262 600


506 842 003


41 495 055


8,2 %




The carried over amounts from 2011 to 2012 come mainly from following categories:






—


computer systems by EUR 17 million, of which EUR 8 million related to outside assistance, EUR 6,8 million to equipment and software and EUR 1,4 million to telecommunications,










—


buildings by EUR 8,1 million where cleaning and maintenance covers EUR 3,9 million, different fitting-out works EUR 1,6 million and security and surveillance EUR 1,3 million,










—


interpreting costs by EUR 5,6 million,










—


miscellaneous by EUR 4,8 million including EUR 1,7 million on technical equipment (e.g. refurbishment of conference rooms), information and publications EUR 1,0 million, meeting and conference costs EUR 0,9 million, and furniture EUR 0,4 million,










—


other staff expenditure by EUR 3,2 million,










—


Official Journal by EUR 2,3 million.




4.5.   Assigned revenue

4.5.1.   Assigned revenue accrued before 2011

The amount of assigned revenue accrued before 2011 totalled EUR 30,8 million. From this amount EUR 30,2 million was committed, while EUR 0,6 million is carried over to 2012 (Table 13). The available amount at the end of the financial year 2011 continued to decrease and was 66 % (EUR 1,2 million) lower than in 2010. Despite the positive development in the use of assigned revenue from before 2011 it should in principle be zero at the end of the budget year (FR Article 10).

Table 13


Implementation of assigned revenue accrued before 2011 (by category)









(EUR)




Category


Assigned revenues before 2011


Commitments


Available assigned revenues




 


1


2


3 = 1-2




Establishment plan


1 230 778


1 207 489


23 289




Other staff expenditure


2 084 023


1 813 502


270 520




Buildings


882 557


830 603


51 953




Computer systems


1 476 245


1 425 515


50 730




Interpreting costs


2 227 077


2 064 013


163 064




Delegations’ travel expenses


21 201 708


21 201 708


—




Official Journal


250 228


250 033


195




Title III


487 378


487 100


278




Miscellaneous


911 102


881 099


30 002




Reserve


—


—


—




Total


30 751 094


30 161 062


590 032




The amounts available at the end of 2011 concern mainly:






—


other staff expenditure related to the supplementary services for the translation service (EUR 0,25 million),










—


interpreting costs (EUR 0,163 million).




4.5.2.   Assigned revenue accrued in 2011

Assigned revenue accrued in 2011 totalled EUR 55,1 million (Table 14). From this, EUR 18,6 million relates to amounts transferred by the EEAS to the Council to cover the expenses of the services defined in different SLAs between the two institutions and rendered by the GSC.
The assigned revenue 2011 related to the activities of the GSC amounted to EUR 36,5 million. During the financial year EUR 1 million was used while an amount of EUR 35,4 million was carried over to 2012 in accordance with Article 10 of the FR.

Table 14


Implementation of assigned revenue accrued in 2011 (by category)









(EUR)




Category


Assigned revenues 2011


Commitments


Available assigned revenues




 


1


2


3 = 1-2




Establishment plan


1 332 031


709


1 331 322




Other staff expenditure


2 078 505


10 015


2 068 491




Buildings


877 577


303 067


574 510




Computer systems


1 327 928


151 087


1 176 841




Interpreting costs


3 685 253


—


3 685 253




Delegations’ travel expenses


26 215 122


—


26 215 122




Official Journal


194 701


193 788


913




Title III


—


—


—




Miscellaneous


753 946


390 023


363 923




Reserve


—


—


—




Total ECC


36 465 063


1 048 689


35 416 374




SLAs with EEAS


18 613 361


17 252 415


1 360 946




Grand total


55 078 424


18 301 104


36 777 320




The most significant part (72 %) of assigned revenue is related to the delegations’ travel expenses (EUR 26,6 million). The amount of EUR 3,7 million in interpretation comes from the top-up payments on certain languages.
The remainder is mainly related to reimbursement of amounts by other institutions on various activities and systems, such as participation to the common financial system with the Council, contribution to occupied places in the Council crèche and other contributions and refunds connected with the administrative operations of the Council.


(1)  Inflation in 2010-11: 1,7 %, adjustment of remuneration and envelopes for interpretation 0,9 %.

(2)  The final budget after the reduction of EUR 40 million for the European Economic Recovery Plan in December 2009 was EUR 563 million.

(3)  Seven European Councils and two summits with the Heads of State and Governments of the euro area in 2011.

(4)  Includes internal reallocations of appropriations.

(5)  In 2010, the average occupation rate was also 92 %. A flat rate reduction of 7 % was applied to the relevant appropriations in both years.

(6)  In conformity with Decision 111/07, the GSC transfers 66 % of the unused amounts to the delegates’ travel envelopes to be used during the same budget year. In 2011, this corresponded to an amount of EUR 12,1 million.

(7)  Net amount > EUR 250 000.

(8)  Includes internal reallocations of appropriations.


ANNEX

COUNCIL


USE OF THE APPROPRIATIONS OF THE YEAR 2011















Budget line


Initial Appropriations 2011


Transfers/ Amendments 2011


Final Appropriations 2011


Commitments 2011


Payments 2011


Carry Over by Right to 2012


Carry Over by Decision to 2012


Cancelled Appropriations




1


2


3


4


5


6


7


8 = 3 – 5 – 6 – 7





1000



Basic salary


313 000,00


1 000,00–


312 000,00


304 449,91


304 449,91


 


 


7 550,09





1001



Entitlements related to the post held


65 000,00


 


65 000,00


62 672,70


62 672,70


 


 


2 327,30





1002



Entitlements related to the personal circumstances of the staff member


20 000,00


 


20 000,00


8 134,80


8 134,80


 


 


11 865,20





1003



Social security cover


13 000,00


1 000,00


14 000,00


12 503,52


12 503,52


 


 


1 496,48





1004



Other management expenditure


900 000,00


 


900 000,00


247 350,15


117 046,24


130 303,91


 


652 649,85






100





Remuneration and other entitlements




1 311 000,00



 



1 311 000,00




635 111,08




504 807,17




130 303,91



 



675 888,92






1020



Provisional appropriations for changes in the entitlements


49 000,00


 


49 000,00


 


 


 


 


49 000,00






102





Provisional appropriation




49 000,00



 



49 000,00



 


 


 


 



49 000,00





Total Chapter 10 — Members of the Institution


1 360 000,00


 


1 360 000,00


635 111,08


504 807,17


130 303,91


 


724 888,92





1100



Basic salaries


211 541 157,00


 


211 541 157,00


209 291 312,69


209 291 312,69


 


 


2 249 844,31





1101



Entitlements under the Staff Regulations related to the post held


3 916 421,00


 


3 916 421,00


2 172 484,24


2 172 484,24


 


 


1 743 936,76





1102



Entitlements under the Staff Regulations related to the personal circumstances of the staff member


56 282 980,00


 


56 282 980,00


54 779 309,77


54 779 309,77


 


 


1 503 670,23





1103



Social security cover


9 310 302,00


 


9 310 302,00


9 065 121,11


9 065 121,14


 


 


245 180,89





1104



Salary weightings


213 834,00


 


213 834,00


46 804,10


46 804,10


 


 


167 029,90





1105



Overtime


2 129 586,00


 


2 129 586,00


1 656 666,25


1 656 666,25


 


 


472 919,75





1106



Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service


3 057 336,00


 


3 057 336,00


2 201 336,00


1 883 175,51


318 160,49


 


856 000,00






110





Remuneration and other entitlements




286 451 616,00



 



286 451 616,00




279 213 034,16




278 894 873,67




318 160,49



 



7 238 581,84






1110



Allowances in the event of retirement in the interest of the service


320 834,00


 


320 834,00


307 193,92


307 193,92


 


 


13 640,08





1111



Allowances for staff whose service is terminated


355 584,00


 


355 584,00


325 463,71


325 463,71


 


 


30 120,29





1112



Entitlements of the former Secretaries-General


478 709,00


 


478 709,00


433 884,96


433 884,96


 


 


44 824,04






111





Termination of service




1 155 127,00



 



1 155 127,00




1 066 542,59




1 066 542,59



 


 



88 584,41






1120



Provisional appropriation (officials and temporary staff)


1 850 710,00


 


1 850 710,00


 


 


 


 


1 850 710,00





1121



Provisional appropriation (retired staff and staff retired under special arrangements)


8 000,00


 


8 000,00


 


 


 


 


8 000,00






112





Provisional appropriation




1 858 710,00



 



1 858 710,00



 


 


 


 



1 858 710,00





Total Chapter 11 — Officials and temporary staff


289 465 453,00


 


289 465 453,00


280 279 576,75


279 961 416,26


318 160,49


 


9 185 876,25





1200



Other staff


8 098 000,00


 


8 098 000,00


6 649 509,75


6 424 059,91


225 449,84


 


1 448 490,25





1201



National experts on secondment


1 289 043,00


 


1 289 043,00


1 030 841,86


1 027 257,21


3 584,65


 


258 201,14





1202



Traineeships


544 000,00


 


544 000,00


540 037,50


512 235,55


27 801,95


 


3 962,50





1203



Outside services


2 068 000,00


250 000,00


2 318 000,00


2 045 824,08


1 437 876,03


607 948,05


 


272 175,92





1204



Supplementary services for the translation service


202 000,00


 


202 000,00


 


 


 


 


202 000,00






120





Other staff and outside services




12 201 043,00




250 000,00




12 451 043,00




10 266 213,19




9 401 428,70




864 784,49



 



2 184 829,81






1220



Provisional appropriation


133 131,00


 


133 131,00


 


 


 


 


133 131,00






122





Provisional appropriation




133 131,00



 



133 131,00



 


 


 


 



133 131,00





Total Chapter 12 — Other staff and outside services


12 334 174,00


250 000,00


12 584 174,00


10 266 213,19


9 401 428,70


864 784,49


 


2 317 960,81





1300



Miscellaneous expenditure on recruitments


132 000,00


6 000,00


138 000,00


137 128,80


123 504,72


13 624,08


 


871,20





1301



Further training


1 603 000,00


6 000,00–


1 597 000,00


1 589 383,73


698 465,05


890 918,68


 


7 616,27






130





Expenditure relating to staff management




1 735 000,00



 



1 735 000,00




1 726 512,53




821 969,77




904 542,76



 



8 487,47






1310



Special assistance grants


40 000,00


10 000,00


50 000,00


16 949,44


15 022,44


1 927,00


 


33 050,56





1311



Social contacts between members of staff


119 000,00


25 000,00


144 000,00


135 090,00


134 940,00


150,00


 


8 910,00





1312



Supplementary aid for the disabled


69 000,00


90 000,00


159 000,00


87 895,00


42 466,75


45 428,25


 


71 105,00





1313



Other welfare expenditure


66 000,00


 


66 000,00


65 600,00


65 158,80


441,20


 


400,00






131





Measures to assist institution’s staff




294 000,00




125 000,00




419 000,00




305 534,44




257 587,99




47 946,45



 



113 465,56






1320



Medical service


432 000,00


61 328,30–


370 671,70


356 421,70


249 579,96


106 841,74


 


14 250,00





1321



Restaurants and canteens


1 115 000,00


 


1 115 000,00


980 940,00


977 021,23


3 918,77


 


134 060,00





1322



Crèches and other childcare facilities


1 841 000,00


61 328,30


1 902 328,30


1 901 267,00


1 179 967,54


721 299,46


 


1 061,30






132





Activities relating to all persons working with the institution




3 388 000,00



 



3 388 000,00




3 238 628,70




2 406 568,73




832 059,97



 



149 371,30






1331



Mission expenses of the Council secretariat


3 912 000,00


200 000,00–


3 712 000,00


2 659 088,83


2 256 427,71


402 661,12


 


1 052 911,17





1332



Travel expenses of staff related to the European Council


400 000,00


200 000,00


600 000,00


395 000,00


343 577,10


51 422,90


 


205 000,00






133





Missions




4 312 000,00



 



4 312 000,00




3 054 088,83




2 600 004,81




454 084,02



 



1 257 911,17





Total Chapter 13 — Other expenditure relating to persons working with the institution


9 729 000,00


125 000,00


9 854 000,00


8 324 764,50


6 086 131,30


2 238 633,20


 


1 529 235,50




TOTAL TITLE 1 — Persons working with the institution


312 888 627,00


375 000,00


313 263 627,00


299 505 665,52


295 953 783,43


3 551 882,09


 


13 757 961,48





2000



Rent


1 053 000,00


 


1 053 000,00


1 048 635,03


1 048 635,03


 


 


4 364,97





2002



Acquisition of immovable property


15 000 000,00


10 000 000,00


25 000 000,00


25 000 000,00


25 000 000,00


 


 


 





2003



Fitting-out of premises


4 860 000,00


2 160 000,00–


2 700 000,00


1 909 191,55


640 638,69


1 268 552,86


 


790 808,45





2004



Work to make premises secure


1 260 000,00


375 000,00–


885 000,00


427 117,85


76 117,14


351 000,71


 


457 882,15





2005



Expenditure preliminary to the acquisition, construction and fitting-out of buildings


460 000,00


35 000,00


495 000,00


436 299,55


129 046,26


307 253,29


 


58 700,45






200





Buildings




22 633 000,00




7 500 000,00




30 133 000,00




28 821 243,98




26 894 437,12




1 926 806,86



 



1 311 756,02






2010



Cleaning and maintenance


16 761 000,00


 


16 761 000,00


16 337 683,53


12 417 409,83


3 920 273,70


 


423 316,47





2011



Water, gas, electricity and heating


4 031 000,00


 


4 031 000,00


3 976 012,76


3 172 527,55


803 485,21


 


54 987,24





2012



Buildings security and surveillance


9 090 000,00


 


9 090 000,00


8 787 930,82


7 502 829,36


1 285 101,46


 


302 069,18





2013



Insurance


211 000,00


 


211 000,00


210 077,13


210 077,13


 


 


922,87





2014



Other expenditure relating to buildings


529 000,00


 


529 000,00


405 810,97


249 472,91


156 338,06


 


123 189,03






201





Costs relating to buildings




30 622 000,00



 



30 622 000,00




29 717 515,21




23 552 316,78




6 165 198,43



 



904 484,79





Total Chapter 20 — Buildings and associated costs


53 255 000,00


7 500 000,00


60 755 000,00


58 538 759,19


50 446 753,90


8 092 005,29


 


2 216 240,81





2100



Acquisition of equipment and software


7 969 000,00


3 214 400,00


11 183 400,00


11 168 741,80


4 385 294,58


6 783 447,22


 


14 658,20





2101



Outside assistance for the operation and development of computer systems


19 038 000,00


1 740 200,00–


17 297 800,00


17 255 352,03


9 267 444


7 987 908


 


42 447,97





2102



Servicing and maintenance of equipment and software


4 551 000,00


938 200,00–


3 612 800,00


3 604 704,99


2 749 110,12


855 594,87


 


8 095,01





2103



Telecommunications


4 224 000


536 000,00–


3 688 000,00


3 687 944,02


2 271 432


1 416 512


 


55,98






210





Computer systems and telecommunications




35 782 000,00



 



35 782 000,00




35 716 742,84




18 673 280,23




17 043 462,61



 



65 257,16






2111



Purchase and replacement of furniture


1 020 000,00


 


1 020 000,00


570 064,48


165 989,40


404 075,08


 


449 935,52





2112



Rental, servicing, maintenance and repair of furniture


31 000,00


 


31 000,00


25 766,15


10 815,82


14 950


 


5 233,85






211





Furniture




1 051 000,00



 



1 051 000,00




595 830,63




176 805,22




419 025,41



 



455 169,37






2120



Purchase and replacement of technical equipment and installation


4 528 000,00


120 000,00–


4 408 000,00


2 251 292,13


631 976,39


1 619 315,74


 


2 156 707,87





2121



Outside assistance for the operation and development of technical equipment and installations


60 000,00


 


60 000,00


42 787,67


34 515,87


8 271,80


 


17 212,33





2122



Rental, servicing, maintenance and repair of technical equipment and installations


620 000,00


120 000,00


740 000,00


585 823,85


474 623,17


111 200,68


 


154 176,15






212





Technical equipment and installation




5 208 000,00



 



5 208 000,00




2 879 903,65




1 141 115,43




1 738 788,22



 



2 328 096,35






2132



Rental, maintenance and repair of the vehicle fleet


388 000,00


 


388 000,00


268 793,17


196 191,91


72 601,26


 


119 206,83





2133



Mobility plan


400 000,00


 


400 000,00


197 988,35


147 247,37


50 740,98


 


202 011,65






213





Transport




788 000,00



 



788 000,00




466 781,52




343 439,28




123 342,24



 



321 218,48





Total Chapter 21 — Computer system, equipment and furniture


42 829 000,00


 


42 829 000,00


39 659 258,64


20 334 640,16


19 324 618,48


 


3 169 741,36





2200



Travel expenses of delegations


33 675 000,00


8 677 006,00


42 352 006,00


21 482 591,12


21 482 591,12


 


 


20 869 414,88





2201



Miscellaneous travel expenses


184 000,00


332 000,00


516 000,00


287 000,00


164 353,24


122 646,76


 


229 000,00





2202



Interpreting costs


94 722 973,00


16 884 006,00–


77 838 967,00


71 789 816,40


66 189 941,40


5 599 875,00


 


6 049 150,60





2203



Entertainment and representation expenses


2 045 000,00


 


2 045 000,00


1 750 946,43


1 407 874,73


343 071,70


 


294 053,57





2204



Miscellaneous expenditure on internal expenses


4 124 000,00


 


4 124 000,00


2 498 713,54


2 058 352,76


440 360,78


 


1 625 286,46





2205



Organisation of conferences, congresses and meetings


912 000,00


 


912 000,00


173 722,31


102 425,08


71 297,23


 


738 277,69






220





Meetings and conferences




135 662 973,00




7 875 000,00–




127 787 973,00




97 982 789,80




91 405 538,33




6 577 251,47



 



29 805 183,20






2210



Documentation and library expenditure


937 000,00


 


937 000,00


815 818,64


561 627


254 192


 


121 181,36





2211



Official Journal


5 193 000,00


 


5 193 000,00


4 618 000,00


2 269 209,25


2 348 790,75


 


575 000,00





2212



General publications


650 000,00


 


650 000,00


535 496,37


144 272,70


391 223,67


 


114 503,63





2213



Information and public events


1 260 000,00


 


1 260 000,00


1 176 535,58


842 855,93


333 679,65


 


83 464,42






221





Information




8 040 000,00



 



8 040 000,00




7 145 850,59




3 817 964,92




3 327 885,67



 



894 149,41






2230



Office supplies


971 000,00


60 000,00–


911 000,00


514 749,51


392 189,68


122 559,83


 


396 250,49





2231



Postal charges


170 000,00


50 000,00–


120 000,00


93 656,29


60 236,38


33 419,91


 


26 343,71





2232



Expenditure on studies, surveys and consultation


20 000,00


55 000,00


75 000,00


55 000,00


37 951,73


17 048,27


 


20 000,00





2234



Removals


 


5 000,00


5 000,00


1 311,12


 


1 311,12


 


3 688,88





2235



Financial charges


20 000,00


 


20 000,00


12 400,00


9 398,03


3 001,97


 


7 600,00





2236



Legal expenses and costs, damages and compensation


600 000,00


50 000,00


650 000,00


650 000,00


337 139,42


312 860,58


 


 





2237



Other operating expenditure


270 000,00


 


270 000,00


200 593,46


88 462,30


112 131,16


 


69 406,54






223





Miscellaneous expenses




2 051 000,00



 



2 051 000,00




1 527 710,38




925 377,54




602 332,84



 



523 289,62





Total Chapter 22 — Operating expenditure


145 753 973,00


7 875 000,00–


137 878 973,00


106 656 350,77


96 148 880,79


10 507 469,98


 


31 222 622,23




TOTAL TITLE 2 — Buildings, equipment and operating expenditure


241 837 973,00


375 000,00–


241 462 973,00


204 854 368,60


166 930 274,85


37 924 093,75


 


36 608 604,40





3100



Rent


1 586 000,00


 


1 586 000,00


1 553 102,02


1 548 703,45


4 398,57


 


32 897,98






310





Buildings




1 586 000,00



 



1 586 000,00




1 553 102,02




1 548 703,45




4 398,57



 



32 897,98






3110



Cleaning and maintenance


165 000,00


 


165 000,00


152 691,39


139 289,02


13 402,37


 


12 308,61





3111



Water, gas, electricity and heating


165 000,00


107 000,00


272 000,00


264 705,17


263 427,09


1 278,08


 


7 294,83





3112



Buildings security and surveillance


620 000,00


107 000,00–


513 000,00


511 470,38


511 470,38


 


 


1 529,62





3113



Insurance


 


 


 


 


 


 


 


 






311





Costs relating to buildings




950 000,00



 



950 000,00




928 866,94




914 186,49




14 680,45



 



21 133,06





Total Chapter 31 — Buildings and associated costs


2 536 000,00


 


2 536 000,00


2 481 968,96


2 462 889,94


19 079,02


 


54 031,04





3200



Acquisition of equipment and software


 


 


 


 


 


 


 


 





3201



Outside assistance for the operation and development of computer systems


 


 


 


 


 


 


 


 





3202



Servicing and maintenance of equipment and software


 


 


 


 


 


 


 


 






320





Computer systems and telecommunication



 


 


 


 


 


 


 


 




Total Chapter 32 — Computer systems, equipment and furniture


 


 


 


 


 


 


 


 





3310



Documentation and library expenditure


 


 


 


 


 


 


 


 





3311



General publications


 


 


 


 


 


 


 


 





3312



Information and public events


 


 


 


 


 


 


 


 






331





Information



 


 


 


 


 


 


 


 





3322



Other operating expenditure


 


 


 


 


 


 


 


 






332





Miscellaneous expenditure



 


 


 


 


 


 


 


 




Total Chapter 33 — Operating expenditure


 


 


 


 


 


 


 


 




TOTAL TITLE 3 — Expenditure arising out of the institution’s performance of its specific missions


2 536 000,00


 


2 536 000,00


2 481 968,96


2 462 889,94


19 079,02


 


54 031,04




10 1


Contingency reserve


6 000 000,00


 


6 000 000,00


 


 


 


 


6 000 000,00




TITLE 10 — Other expenditure


6 000 000,00


 


6 000 000,00


 


 


 


 


6 000 000,00




TOTAL BUDGET


563 262 600,00


 


563 262 600,00


506 842 003,08


465 346 948,22


41 495 054,86


 


56 420 596,92