Commission Implementing Regulation (EU) No 433/2012 of 23 May 2012 laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries
Date: 2012-05-23
Institutions: European Commission
Subjects: North-West Atlantic Fisheries Organisation, data transmission, disclosure of information, fishing area, fishing controls, international convention, international cooperation




L_2012136EN.01004101.xml










25.5.2012   


EN


Official Journal of the European Union


L 136/41








            COMMISSION IMPLEMENTING REGULATION (EU) No 433/2012
of 23 May 2012
         
laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries


THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,


Having regard to Regulation (EU) No 1236/2010 of the European Parliament and of the Council of 15 December 2010 laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries and repealing Council Regulation (EC) No 2791/1999 (1), and in particular Articles 4(5), 5(2), 8(4), 9(4) and 10(3), Article 11, Articles 12(2) and 16(2), Article 18(3) and (4), Article 19, and Articles 20(9), 24(4), 27(1) and 45(2) thereof,

Whereas:







(1)


Regulation (EU) No 1236/2010 lays down certain specific control measures to monitor fishing activities of the Union in the Area covered by the North-East Atlantic Fisheries Commission (NEAFC) and supplements control measures provided for in Council Regulation (EC) No 1224/2009 of 20 November 2009 establishing a Community control system for ensuring compliance with the rules of the common fisheries policy, amending Regulations (EC) No 847/96, (EC) No 2371/2002, (EC) No 811/2004, (EC) No 768/2005, (EC) No 2115/2005, (EC) No 2166/2005, (EC) No 388/2006, (EC) No 509/2007, (EC) No 676/2007, (EC) No 1098/2007, (EC) No 1300/2008, (EC) No 1342/2008 and repealing Regulations (EEC) No 2847/93, (EC) No 1627/94 and (EC) No 1966/2006 (2). Detailed rules should be laid down for the application of Regulation (EU) No 1236/2010. The Annexes to several Recommendations establishing a scheme of control and enforcement (the ‘Scheme’) applicable to fishing vessels operating in the waters of the Convention Area which lie beyond the waters under the fisheries jurisdiction of the Contracting Parties adopted by NEAFC set out the format for communicating data and models for certain inspection tools and should be transposed in Union law.












(2)


Since Regulation (EU) No 1236/2010 lays down a new scheme of control and enforcement, Commission Regulation (EC) No 1085/2000 of 15 May 2000 laying down detailed rules for the application of control measures applicable in the area covered by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries (3) should be repealed and replaced by this Regulation.












(3)


The measures provided for in this Regulation are in accordance with the opinion of the Committee for Fisheries and Aquaculture,





HAS ADOPTED THIS REGULATION:



CHAPTER I


GENERAL PROVISIONS



Article 1

Definitions

For the purposes of this Regulation, the following definitions shall apply:






(a)


‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of the flag Member State;










(b)


‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/2011 (4);










(c)


‘CFR number’ means the Community Fleet Register identification number of the vessel as referred to in Article 10 of Commission Regulation (EC) No 26/2004 (5).






Article 2

Contact points


1.   Member States shall send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary and to the European Fisheries Control Agency (the ‘Agency’) in computer-readable form.


2.   Member States shall publish the information referred to in paragraph 1 on the secure part of their website established by Articles 114 and 116 of Regulation (EC) No 1224/2009.




CHAPTER II


MONITORING MEASURES



Article 3

Participation of the Union


1.   The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.
Where applicable, the list shall refer to the CFR number allocated to each vessel.


2.   Member States shall immediately inform the Commission, by computer transmission, of vessels for which the authorisation to fish in the Regulatory Area has been withdrawn or suspended.



Article 4

Recording of catches


1.   In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.


2.   The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.


3.   The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.


4.   The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.



Article 5

Reporting of catches of regulated resources and position

Member States shall use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.


Article 6

Global reporting of catches

Member States shall transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.



CHAPTER III


INSPECTIONS



Article 7

Designated body

The Agency is designated to:






(a)


coordinate the surveillance and inspection activities referred to in Article 17(1) of Regulation (EU) No 1236/2010;










(b)


receive, send and forward the notifications referred to in Articles 18(2), 19(1) and 20(9) of Regulation (EU) No 1236/2010;










(c)


keep the record referred to in Article 18(4) of Regulation (EU) No 1236/2010.






Article 8

Identification of inspectors and of inspection means


1.   The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.


2.   The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.



Article 9

Inspection activities

Member States shall send to the Agency the information related to the date and hour of the start and termination of the activities of inspection vessels and aircraft referred to in Article 18(4) of Regulation (EU) No 1236/2010 in accordance with the form set out in Annex V.


Article 10

Surveillance procedure


1.   The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.


2.   The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.



Article 11

Inspection reports

The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.



CHAPTER IV


PORT STATE CONTROL



Article 12

Prior notification of entry into port

The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:






(a)


the form PSC 1 shall be used where the vessel is landing its own catches;










(b)


the form PSC 2 shall be used where the vessel is engaged in transhipment operations. In such cases a separate form shall be used for each donor vessel.






Article 13

Processing of prior notification

When returning a copy of the prior notification in accordance with Article 25 of Regulation (EU) No 1236/2010, the flag Member State shall use the PSC form provided for in Annex VIII with Part B duly completed.


Article 14

Port inspection reports

The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary with a copy to the Commission.



CHAPTER V


INFRINGEMENTS



Article 15

Designated body

The Agency is designated to receive, send and forward the information referred to in Articles 29, 30, 32, 33, 34, 36 and 43 of Regulation (EU) No 1236/2010.



CHAPTER VI


DATA




SECTION 1




Data communication




Article 16

Communication to the NEAFC Secretary

The data exchange formats and protocols referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall comply with the rules set out in Annex X; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.




SECTION 2




Data security and confidentiality




Article 17

Common provisions on data security and confidentiality


1.   This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.


2.   Each Member State shall, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.


3.   The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.



Article 18

Data from inspections


1.   Member States carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.


2.   Member States carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.


3.   Member States shall adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.


4.   Member States carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.



Article 19

Data processing systems


1.   Data processing systems used by Member States, the Commission and the Agency shall comply with the minimum security requirements set out in Part A of Annex XII.


2.   For their main computer systems Member States shall meet the criteria set out in Part B of Annex XII.


3.   The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.


4.   Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.


5.   The technical standards for electronic data exchange between Member States, the Commission and the Agency may be laid down in consultation with the Member States, the Commission and the Agency.





CHAPTER VII


FINAL PROVISIONS



Article 20

Repeal

Regulation (EC) No 1085/2000 is repealed.


Article 21

Entry into force

This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.





This Regulation shall be binding in its entirety and directly applicable in all Member States.
Done at Brussels, 23 May 2012.


For the Commission


The President

José Manuel BARROSO
            





(1)  
            OJ L 348, 31.12.2010, p. 17.

(2)  
            OJ L 343, 22.12.2009, p. 1.

(3)  
            OJ L 128, 29.5.2000, p. 1.

(4)  
            OJ L 112, 30.4.2011, p. 1.

(5)  
            OJ L 5, 9.1.2004, p. 25.




ANNEX I

RECORDING OF CATCH

A.   Logbook recordings









Data Element


Field code


Mandatory/Optional


Remarks





Information on entry into the Regulatory Area






Date


DA


M


Activity detail; date of entry into the Regulatory Area




Time of entry


TI


M


Activity detail; time of entry into the Regulatory Area




Location


 


 


Activity detail; position of entry in R.A.




Latitude


LA


M


position at the time of entry




Longitude


LO


M


position at the time of entry




Quantity on board


OB


 


Activity detail; quantity on board by species




Species name (1)



 


M


FAO species code for species listed in Annex II




Quantity (1)



 


M


Live weight in kilogrammes





Catches per haul or fishing operation






Fishing location


 


 


Activity detail; position




Latitude


LA


M (2)



Position when the fishing operation starts




Longitude


LO


M (2)



Position when the fishing operation starts




Time


TI


M (2)



Activity detail; time when the fishing operation starts




Catch


CA


 


Activity detail; catch retained on board per fishing operation by species




Species (1)



 


M (2)



FAO species code for species listed in Annex II




Quantity (1)



 


M (2)



Live weight in kilogrammes




Fishing depth


FD


M (3)



Distance from water surface to the lowest part of the fishing gear (in metres).





Daily information






Total number of hauls/fishing operations during the day


FO


M (4)



Activity detail; number of fishing operations per 24 hours period




Catch discarded


RJ


 


Activity detail; quantity caught and discarded by species




Species


 


M


FAO species code




Quantity


 


M


Live weight in kilogrammes




Cumulative Catch


CC


 


Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.




Species (1)



 


M


FAO species code for species listed in Annex II




Quantity (1)



 


M


Live weight in kilogrammes





Information on transhipments






Date


DA


M


Activity detail; date(s) of transhipments




Transhipments


KG


 


Activity detail; quantities by species on-loaded and off-loaded in the R.A.




Species (1)



 


M


FAO species code for species listed in Annex II




Quantity (1)



 


M


Live weight in kilogrammes




Transhipped to


TT


M


Vessel registration detail; Radio call sign of receiving vessel




Transhipped from


TF


M


Vessel registration detail; Radio call sign of donor vessel





Information on report transmissions






Date


DA


M


Message detail; date of transmission of a report




Time


TI


M


Message detail; time of transmission of a report (UTC)




Transmission used


TU


M (4)



Message detail; name of radio station through which the report is transmitted




Type of report


TM


M


Message detail;





Information on exit from the Regulatory Area






Time


TI


M


Activity detail; time of exit (UTC)




Date


DA


M


Activity detail; date of exit




Position


 


 


Activity detail; position of exit from the R.A.




Latitude


LA


M


position at the time of exit




Longitude


LO


M


position at the time of exit




Cumulative Catch on board


OB


 


Activity detail; cumulative catches retained on board by species




Species (1)



 


M


FAO species code for species listed in Annex II




Quantity (1)



 


M


Live weight in kilogrammes




Masters name and signature


MA


M


 




B.   Production logbook recordings









Data Element


Field code


Mandatory/Optional


Remarks




1.   Vessel identity
 (5)






Radio call sign


RC


M


Vessel registration detail; international radio call sign




Vessel name


NA


O


Vessel registration detail; name of the vessel




Contracting Party Internal reference number


IR


O


Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number




Vessel external registration number


XR


O


Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number




2.   Information on production






Date


DA


M


Activity detail; date of production




Quantity produced


QP


 


Activity detail; quantity produced by species per day




Species name


 


M


FAO species code




Quantity


 


M


Total product weight in kilogrammes




Product form


 


M


Product form code (Part E of Annex XI)




Quantity


 


M


Product weight in kilogrammes
Product form code and weight of the product: use as many pairs as needed to cover all products




Cumulative production of the period


AP


 


Activity detail; total quantity produced since the entry into the Regulatory Area by species




Species name


 


M


FAO species code




Quantity


 


M


Total product weight in kilogrammes




Product form


 


M


Product form code (Part E of Annex XI)




Quantity


 


M


Product weight of the product in kilogrammes
Product form code and weight of the product: use as many pairs as needed to cover all products




3.   Information on packing






Species name


SN


O


Activity detail; FAO species code




Product code


PR


O


Activity detail; product code Part E of Annex XI




Type of packing


TY


O


Activity detail; type of packing Part F of Annex XI




Unit weight


NE


O


Activity detail; net product weight in kilogrammes




Number of units


NU


O


Activity detail; number of units packed










4.


Masters name and address






MA


M


 




C.   Stowage Plan









1.


Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.












2.


A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.












3.


The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).






(1)  Each species where catches exceed 50 kg shall be recorded

(2)  Each Member State shall ensure that its fishing vessels shall record this information on a daily basis, or per haul or fishing operation, or both

(3)  Mandatory where required by specific management measures

(4)  Only mandatory if radio station is used.

(5)  One element of vessel identity in addition to Radio Call sign is mandatory





ANNEX II

SPECIES LIST








FAO
3-Alpha code


English common name


Scientific Name





ALF



Alfonsinos



Beryx spp.





ALC



Baird’s slickhead



Alepocephalus bairdii






ANT



Blue antimora (Blue hake)



Antimora rostrata






API



Iceland catshark



Apristuris spp





ARG



Argentines



Argentina spp.





BLI



Blue ling



Molva dypterygia






BRF



Blackbelly rosefish



Helicolenus dactylopterus






BSF



Black scabbard



Aphanopus carbo






BSH



Blue shark



Prionace glauca






BSK



Basking shark



Cetorhinus maximus






BSS



Seabass



Dicentrarchus labrax






CAP



Capelin



Mallotus villosus






CAS



Spotted wolffish



Anarhichas minor






CAT



Wolffish



Anarhichas spp.





CFB



Black dogfish



Centroscyllium fabricii






CMO



Rabbit fish (Rattail)



Chimaera monstrosa






COD



Atlantic Cod



Gadus morhua






COE



European conger



Conger conger






CYO



Portuguese dogfish



Centroscymnus coelolepis






CYH



Large- eyed rabbit fish (Ratfish)



Hydrolagus mirabilis






CYP



Longnose velvet dogfish



Centroscymnus crepidater






DCA



Birdbeak dogfish



Deania calceus






ELP



Eelpout



Lycods esmarkii






EPI



Black (Deep-water) cardinal fish



Epigonus telescopus






FOR



Forkbeard (Forkhead)



Phycis phycis






GAM



Mouse catshark



Galeus murinus






GHL



Greenland halibut



Reinhardtius hippoglossoides






GFB



Greater forkbeard



Phycis blennoides






GSK



Greenland shark



Somniosus microcephalus






GUP



Gulper shark



Centrophorus granulosus






GUQ



Leafscale gulper shark



Centrophorus squamosus






HAD



Atlantic haddock



Melanogrammus aeglefinus






HAL



Atlantic halibut



Hippoglossus hippoglossus






HER



Atlantic herring



Clupea harengus






HOM



Atlantic horse mackerel



Trachurus trachurus






HPR



Silver roughy (Pink)



Hoplostethus mediterraneus






HXC



Frilled shark



Chlamydoselachus anguineus






JAD



Norwegian skate



Raja nidarosiensus






KCD



Red king crab



Paralithodes camtschaticus






KEF



Deep-water red crab



Chacon (Geyron) affinis






LIN



Ling



Molva molva






LUM



Lumpfish



Cyclopterus lumpus






MAC



Atlantic mackerel



Scomber scombrus






MOR



Moras



Moridae






ORY



Orange roughy



Hoplosthethus atlanticus






OXN



Sailfin roughshark (Sharpback shark)



Oxynotus paradoxus






PHO



Risso’s smoothhead



Alepocephalus rostratus






PLA



American plaice



Hippoglossoides platessoides






PLE



European plaice



Pleuronectes platessa






POC



Polar cod



Boreogadus saida






POK



Saithe (Pollock)



Pollachius virens






PRA



Northern prawn



Pandalus borealis






REB



Beaked redfish



Sebastes mentella






RED



Redfish (unspecified)



Sebastes spp.





REG



Golden redfish



Sebastes marinus






RHG



Roughhead grenadier



Macrourus berglax






RIB



Common mora



Mora moro






RNG



Roundnose grenadier



Coryphaenoides rupestris






SBL



Blondnose six-gilled shark



Hexanchus griseus






SBR



Red seabream



Pagellus bogaraveo






SCK



Kitefin shark



Dalatias licha






SFS



Silver scabbard



Lepidopus caudatus






SHL



Greater lanternshark



Etmopterus princeps






SHL



Velvet belly



Etmopterus spinax






SHO



Blackmouth dogfish



Galeus melastomus






RCT



Straightnose rabbitfish



Rhinochimaera atlantica






RJG



Arctic skate



Raja hyperborea






RJY



Round skate



Raja fyllae






SFV



Small redfish (Norway haddock)



Sebastes viviparus






SKA



Skates



Raja spp.





SKH



Sharks



Selachimorpha






SYR



Knifetooth dogfish



Scymnodon ringens






TJX



Spiny (Deep-sea) scorpionfish



Trachyscorpia cristulata






USK



Tusk



Brosme brosme






WHB



Blue whiting



Micromesistius poutassou






WRF



Wreckfish



Polyprion americanus










ANNEX III

REPORTING OF CATCHES, TRANSHIPMENTS AND POSITIONS

1)   “CATCH ON ENTRY” report









Data Element


Field Code


Mandatory /Optional


Remarks




Start record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination, “XNE” for NEAFC




Sequence Number


SQ


M


Message detail; serial number in current year




Type of Message


TM


M


Message detail; message type, “COE” as Catch on Entry report




Radio call sign


RC


M


Vessel registration detail; international radio call sign of the vessel




Trip Number


TN


O


Activity detail; fishing trip serial number in current year




Vessel Name


NA


O


Vessel registration detail; name of the vessel




Community fleet register number (CFR)


IR


O


Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).




External Registration Number


XR


O


Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number.




Latitude


LA


M


Activity detail; position at time of transmission




Longitude


LO


M


Activity detail; position at time of transmission




Quantity on board


OB


 


Activity detail; quantity by species on board, in pairs as needed.




species


 


M


FAO species code




live weight


 


M


Live weight in kilograms, rounded to the nearest 100 kilograms.




Date


DA


M


Message detail; date of transmission




Time


TI


M


Message detail; time of transmission




End of record


ER


M


System detail; indicates end of the record







2)   “CATCH” report









Data Element


Field Code


Mandatory / Optional


Remarks




Start record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination, “XNE” for NEAFC




Sequence Number


SQ


M


Message detail; message serial number in current year




Type of Message


TM


M


Message detail; message type, “CAT” as Catch report




Radio call sign


RC


M


Vessel registration detail; international radio call sign of the vessel




Trip Number


TN


O


Activity detail; fishing trip serial number in current year




Vessel Name


NA


O


Vessel registration detail; name of the vessel




Community fleet register number (CFR)


IR


O


Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).




External Registration Number


XR


O


Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number




Latitude


LA


M (1)



Activity detail; position at time of transmission




Longitude


LO


M (1)



Activity detail; position at time of transmission




Weekly Catches


CA


 


Activity detail; cumulative catch by species retained on board, either since commencement of fishing in R.A. (2) or last “Catch” report, in pairs as needed.




species


 


M


FAO species code




live weight


 


M


Live weight in kilograms, rounded to the nearest 100 kilograms




Days Fished


DF


M


Activity detail; number of fishing days in the Regulatory Area since commencement of fishing or last “Catch” report




Date


DA


M


Message detail; date of transmission




Time


TI


M


Message detail; time of transmission




End of record


ER


M


System detail; indicates end of the record







3)   “CATCH ON EXIT” report









Data Element


Field Code


Mandatory /Optional


Remarks




Start record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination, “XNE” for NEAFC




Sequence Number


SQ


M


Message detail; message serial number in current year




Type of Message


TM


M


Message detail; “COX” as Catch on Exit report




Radio call sign


RC


M


Vessel registration detail; international radio call sign of the vessel




Trip Number


TN


O


Activity detail; fishing trip serial number in current year




Vessel Name


NA


O


Vessel registration detail; name of the vessel




Community fleet register number (CFR)


IR


O


Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).




External Registration Number


XR


O


Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number




Latitude


LA


M (3)



Activity detail; position at time of transmission




Longitude


LO


M (3)



Activity detail; position at time of transmission




Weekly Catch


CA


 


Activity detail; Cumulative catch retained on board by species, either since commencement of fishing in the R.A. (4) or last “Catch” report, in pairs as needed.




species


 


M


FAO species code




live weight


 


M


Live weight in kilograms, rounded to the nearest 100 kilograms




Days Fished


DF


M


Activity detail; number of fishing days in the Regulatory Area either since commencement of fishing or last “Catch” report




Date


DA


M


Message detail; date of transmission




Time


TI


M


Message detail; time of transmission




End of record


ER


M


System detail; indicates end of the record







4)   “TRANSHIPMENT” report









Data Element


Field Code


Mandatory /Optional


Remarks




Start record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination, “XNE” for NEAFC




Sequence Number


SQ


M


Message detail; message serial number in current year




Type of Message


TM


M


Message detail; message type, “TRA” as Transhipment report




Radio call sign


RC


M


Vessel registration detail; international radio call sign of the vessel




Trip Number


TN


O


Activity detail; fishing trip serial number in current year




Vessel Name


NA


O


Vessel registration detail; name of the vessel




Community fleet register number (CFR)


IR


O


Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).




External Registration Number


XR


O


Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number




Quantity on-loaded or off-loaded


KG


 


Quantity by species on-loaded or off-loaded in the R.A., in pairs as needed.




species


 


M


FAO species code




live weight


 


M


Live weight in kilograms, rounded to the nearest 100 kilograms,




Transhipped To


TT


M (5)



Vessel registration detail; International radio call sign of the receiving vessel




Transhipped From


TF


M (5)



Vessel registration detail; International radio call sign of the donor vessel




Latitude


LA


M (6)



Activity detail; estimated latitude where the master intends to do the transhipment.




Longitude


LO


M (6)



Activity detail; estimated longitude where the master intends to do the transhipment.




Predicted Date


PD


M (6)



Activity detail; estimated date UTC when the master intends to do the transhipment (YYYYMMDD)




Predicted Time


PT


M (6)



Activity detail; estimated time UTC when the master intends to do the transhipment (HHMM)




Date


DA


M


Message detail; date of transmission




Time


TI


M


Message detail; time of transmission




End of record


ER


M


System detail; indicates end of the record







5)   “POSITION” report/message









Data Element


Field Code


Mandatory /Optional


Remarks




Start record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination; “XNE” for NEAFC




Sequence Number


SQ


M (7)



Message detail; message serial number in current year




Type of Message


TM (8)



M


Message detail; message type, “POS” as Position report/message to be communicated by VMS or other means by vessels with a defective satellite tracking device




Radio call sign


RC


M


Vessel registration detail; international radio call sign of the vessel




Trip Number


TN


O


Activity detail; fishing trip serial number in current year




Vessel Name


NA


O


Vessel registration detail; name of the vessel




Community fleet register number (CFR)


IR


O


Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).




External Registration Number


XR


O


Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number




Latitude


LA


M (9)



Activity detail; position at time of transmission




Longitude


LO


M (9)



Activity detail; position at time of transmission




Latitude (decimal)


LT


M (10)



Activity detail; position at time of transmission




Longitude (decimal)


LG


M (10)



Activity detail; position at time of transmission




Speed


SP


M


Activity detail; speed of the vessel




Course


CO


M


Activity detail; heading of the vessel




Flag State


FS


M (11)



Activity detail; flag-state of the vessel




Date


DA


M


Message detail; date of transmission




Time


TI


M


Message detail; time of transmission




End of record


ER


M


System detail; indicates end of the record







6)   “PORT of landing” report









Data Element


Field Code


Mandatory /Optional


Remarks




Start record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination “XNE” for NEAFC




Sequence number


SQ


M


Message detail; serial number of the report from the vessel in the relevant year




Type of Message


TM


M


Message detail; message type, “POR”




Radio call sign


RC


M


Vessel registration detail; international radio call sign of the vessel




Trip Number


TN


O


Activity detail; fishing trip serial number in current year




Vessel Name


NA


O


Vessel registration detail; name of the vessel




Community fleet register number (CFR)


IR


O


Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).




External Registration Number


XR


O


Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number




Latitude


LA


M (12)



Activity detail; position at time of transmission




Longitude


LO


M (12)



Activity detail; position at time of transmission




Coastal state


CS


M


Activity detail; coastal state of the Port of Landing




Name of Port


PO


M


Activity detail; name of Port of landing




Predicted Date


PD


M


Activity detail; estimated date UTC when the master intends to be in port (YYYYMMDD)




Predicted Time


PT


M


Activity detail; estimated time UTC when the master intends to be in port (HHMM)




Quantity to be landed


KG


M


Activity detail; quantity by species to be landed in the Port, in pairs as needed.




species


 


 


FAO species code




live weight


 


 


Live weight in kilograms, rounded to the nearest 100 kilograms




Quantity on board


OB


M


Activity detail; quantity by species on board, in pairs as needed




species


 


 


FAO species code




live weight


 


 


Live weight in kilograms, rounded to the nearest 100 kilograms




Date


DA


M


Message detail; UTC date of transmission




Time


TI


M


Message detail; UTC time of transmission




End of record


ER


M


System detail; indicates end of the record







7)   “CANCEL” report









Data Element


Field Code


Mandatory/Optional


Remarks




Start record


SR


M


System detail; indicates the start of record




From


FR


M


Name of the transmitting Party




Address


AD


M


Message detail; destination, “XNE” for NEAFC




Type of Message


TM


M


Message detail; message type, “CAN” (13) as Cancel report




Radio call sign


RC


M


Vessel registration detail; international radio call sign of the vessel




Cancelled report


CR


M


Message detail; the record number of the report to be cancelled




Year of the report cancelled


YR


M


Message detail; year of the report to be cancelled




Date


DA


M


Message detail; date of transmission




Time


TI


M


Message detail; time of transmission




End of record


ER


M


System detail; indicates end of the record






(1)  Optional if a vessel is subject to satellite tracking in accordance with Article 11of Regulation (EU) No 1236/2010.

(2)  Meaning the first “Catch Report” in the current fishing trip in the Regulatory Area.

(3)  Optional if a vessel is subject to satellite tracking in accordance with Article 11 of Regulation (EU) No 1236/2010

(4)  Meaning the first communication of catches taken in the R.A. in the current fishing trip

(5)  Whichever one is appropriate

(6)  Optional for reports sent by the receiving vessel after the transhipment.

(7)  Optional in case of a VMS message

(8)  






 


Type of message shall be “ENT” for the first VMS message from the Regulatory Area as detected by the FMC of the Contracting Party.










 


Type of message shall be “EXI” for the first VMS message from outside the Regulatory Area as detected by the FMC of the Contracting Party, and the values for latitude and Longitude are, in this type of message, optional.










 


Type of message shall be “MAN” for reports communicated by vessels with a defective satellite tracking device in addition to Article 25 of Regulation (EU) No 404/2011





(9)  Mandatory for manual messages

(10)  Mandatory for VMS messages

(11)  Mandatory; to be used only in transmissions between the NEAFC Secretary and the FMCs

(12)  Optional if a vessel is subject to satellite tracking.

(13)  A Cancel report shall not be used to cancel another Cancel report





ANNEX IV

INSPECTION IDENTIFICATION

A.   Identification of inspectors







The card should be 10 × 7 cm and may be laminated plastic.
The colours of the NEAFC inspection pennant are indicated in Annex IV(B).
The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party
B.   NEAFC Inspection signal









1.


Two pennants, one directly above the other, are to be flown during daylight and in conditions of normal visibility.





The distance between the pennants shall not exceed one meter

















2.


The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters “NE” can be left out.









ANNEX V

NOTIFICATION OF INSPECTION AND SURVEILLANCE ACTIVITIES

A.   Report of entry of inspection and surveillance craft in the R.A.









Data Element


Code


Mandatory/ Optional


Remarks




Start Record


SR


M


System detail; indicates start of the record




Address


AD


M


Message detail; destination, “XNE” for NEAFC




From


FR


M


Message detail; address of the transmitting Contracting Party




Record Number


RN


M


Message detail; message serial number in current year




Type of Message


TM


M


Message detail; message type, “SEN” as entry report of the surveillance craft in the R.A.




Record Date


RD


M


Message detail; date of transmission




Record Time


RT


M


Message detail; time of transmission




Means of surveillance


MI


M


Surveillance detail; “VES” to indicate surface craft, “AIR” to indicate fixed wing aircraft, “HEL” to indicate helicopter




Radio call sign


RC


M


Surveillance detail; International radio call sign of the surveillance craft




Assigned inspectors ID


AI


M


Surveillance detail; card number, repeated as necessary




Date


DA


M


Surveillance detail; date of entry (1)





Time


TI


M


Surveillance detail; time of entry (1)





Latitude


LA


M


Surveillance detail; position at time of entry (1)





Longitude


LO


M


Surveillance detail; position at time of entry (1)





End record


ER


M


System detail; Indicates end of the record







B.   Report of exit of inspection and surveillance craft from the R.A.









Data Element


Code


Mandatory/ Optional


Remarks




Start Record


SR


M


System detail; indicates start of the record




Address


AD


M


Message detail; destination, “XNE” for NEAFC




From


FR


M


Message detail; address of the transmitting Contracting Party




Record Number


RN


M


Message detail; message serial number in current year




Type of Message


TM


M


Message detail; message type, “SEX” as exit report of the surveillance craft from the R.A.




Record Date


RD


M


Message detail; date of transmission




Record Time


RT


M


Message detail; time of transmission




Means of surveillance


MI


M


Surveillance detail; “VES” to indicate surface craft, “AIR” to indicate fixed wing aircraft, “HEL” to indicate helicopter




Radio call sign


RC


M


Surveillance detail; International radio call sign of the surveillance craft




Date


DA


M


Surveillance detail; date of exit (2)





Time


TI


M


Surveillance detail; time of exit (2)





Latitude


LA


M


Surveillance detail; position at time of exit (2)





Longitude


LO


M


Surveillance detail; position at time of exit (2)





End record


ER


M


System details; Indicates end of the record






(1)  Estimated when message is sent prior to entry of surveillance craft

(2)  Same as the estimated surveillance detail in the SEN message when that message is being cancelled





ANNEX VI

SURVEILLANCE AND SIGHTING REPORTS

A.   NEAFC sighting report









Data Element


Code


Mandatory/Optional


Remarks




Start record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination, “XNE” for NEAFC




From


FR


M


Message detail; address of the transmitting party (Contracting Party)




Record Number


RN


M


Message detail; serial number in current year




Type of Message


TM


M


Message detail; message type, “OBS” as Observation report




Radio call sign


RC


M


Surveillance detail; international radio call sign of the surveillance craft




Record Date


RD


M


Message detail; date of transmission




Record Time


RT


M


Message detail; time of transmission




Observation Serial Number


OS


M


Surveillance detail; observation serial number




Date


DA


M


Surveillance detail; date when vessel sighted




Time


TI


M


Surveillance detail; time when vessel sighted




Latitude


LA


M


Surveillance detail; latitude when vessel sighted




Longitude


LO


M


Surveillance detail; longitude where vessel sighted




Object Identification


OI


M


Vessel registration detail; radio call sign of the sighted vessel




External Registration Number


XR


M


Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number




Vessel Name


NA


O


Vessel registration detail; name of the sighted vessel




Flag State


FS


M


Vessel registration detail; flag state of the sighted vessel




Vessel Type


TP


O


Vessel characteristics; type of the sighted vessel




Speed


SP


O


Surveillance detail; speed of the sighted vessel




Course


CO


O


Surveillance detail; heading of the sighted vessel




Activity


AC


M


Surveillance detail; activity of the sighted vessel Annex XI (B)




Photograph


PH


M


Surveillance detail; was there a photograph taken of the sighted vessel, “Y” or “N”




Comments


MS


O


Surveillance detail; free text to complete the report




End of record


ER


M


System detail; indicates end of an individual record




Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel.
If positive identification is not possible the reason shall be specified in the comments field.




B.   NEAFC surveillance report









CONTRACTING PARTY …


ASSIGNED INSPECTION CRAFT:


TYPE …




CALL SIGN …




NEAFC REFERENCE …





ASSIGNED INSPECTORS:



NAME …


NEAFC REFERENCE …




NAME …


NEAFC REFERENCE …




A.   PATROL











A1



PATROL ARRIVING IN RA:


DATE …


TIME …


UTC


LATITUDE …


LONGITUDE …




A2



PATROL LEAVING RA:


DATE …


TIME …


UTC


LATITUDE …


LONGITUDE …




A3



EQUIPMENT USED TO DETERMINE POSITION: …




B.   OBSERVATIONS

















B1


B2


B3


B4


B5


B6


B7


B8


B9


B10


B11


B12




No



Date


Time UTC


Position


Vessel sighted (1)



IRCS/external marking


Flag State


Heading/Speed


Typeof vessel


Activity


Photo No



Infringement or Observation




Latitude


Longitude




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 













Authorised Inspector(s) signature …


Signature …






(1)  Identification (name/number)





ANNEX VII

NEAFC REPORT ON INSPECTIONS









CONTRACTING PARTY:


 


…





ASSIGNED INSPECTION VESSEL:


NAME


…




REGISTRATION NUMBER.


…




CALL SIGN


…




NEAFC REFERENCE


…





ASSIGNED INSPECTORS:


NAME


…




NEAFC REFERENCE


…




NAME


…




NEAFC REFERENCE


…





PART A.   IDENTIFICATION OF INSPECTED VESSEL













A.1.1.


IMO number …










A.1.2.


International Radio Call Sign …










A.1.3.


Vessel Name …










A.2.


External Registration Number …










A.3.


Vessel Type. …










A.4.


Position of Inspection determined by the inspection vessel
DATE …
TIME … UTC
Latitude … Longitude …










A.5.


Equipment used to determine the position
…












A.6.


Flag state …










A.7.


Master’s Name and Address. …
…
…










A.8.


Vessel Activity …










A.9.


Position of Inspection determined by the inspected vessel
DATE…
TIME … UTC
Latitude. … Longitude …










A.10.


Equipment used to determine the position
…








Observations by the inspectors, if any: …
…
…
…
…
… initials : …





PART B.   VERIFICATION (1)















B.1.


Vessel Documentation







Checked: Y/N











B.1.1.


Authorisation to fish in the NEAFC Regulatory Area :






Y/N










B.1.2.


Authorisation to fish the following regulated resources : …






 










B.1.3.


Where appropriate,






Y/N


Certified Drawing or description of fish room kept on board:


Y/N










B.1.4.


Where appropriate,






Y/N


Certified Drawing or description of refrigerated sea water tanks kept on board:


Y/N










B.1.5.


Where appropriate,






Y/N


Certified Calibration tables of refrigerated sea water tanks kept on board :


Y/N




Observations by the inspectors, if any:
…
…
…
…
… initials …






















B.2.


Reporting of vessel movements / VMS







Checked: Y/N












B.2.1.



Fishing trip













B.2.2.



Reports / VMS








 


Arrival in NEAFC RA


Last position communicated


VMS transponder installed


Y/N




VMS system operative


Y/N




Date


 


 


Are reports communicated


Y/N – If Yes, note:




Time


 


 

















a)


Catch ‘on Entry report’










date: …




Longitude


 


 

















b)


Weekly catch report










date: …




Latitude


 


 

















c)


Transhipment










date:…




Days in NEAFC R.A


 

















d)


Last manual position report










date: …



















e)


Catch ‘on Exit’ report










date: …




B.3.   Recording of fishing effort and catches















B.3.1.


Fishing Logbook







Checked: Y/N











B.3.1.1.


Are recordings made in accordance with Article 9 (2):






Y/N










B.3.1.1.1.


If not, indicate the inaccurate or missing recording(s):








 

















a)


logbook not bound with numbered pages;



























b)


fishing gear used;



























c)


recording of catches by species and total;



























d)


fishing zones / location;



























e)


where appropriate










Y/N


transhipments;



















f)


where appropriate,










Y/N


transmission of hail reports;



















g)


certification of recordings by the master.



























h)


other: …





























B.3.2


Production Logbook and Stowage Plan







Checked: Y/N











B.3.2.1.


Are production logbook and stowage plan required:






Y/N










B.3.2.2.


Production logbook available :






Y/N


If No, go to 3.2.4










B.3.2.3


If Yes, Information:






COMPLETE/INCOMPLETE










B.3.2.3.1.


If not, indicate the missing information:








 

















a)


quantities kept on board in product weight by type of commercial presentation and species;



























b)


conversion factors for each type of presentation.;



























c)


certification of recordings by the master.



























d)


other: …


















B.3.2.4.


A stowage plan maintained:






Y/N










B.3.2.5.


If Yes, Information:






COMPLETE/INCOMPLETE










B.3.2.5.1.


If not, indicate the missing information:








 

















a)


quantities not stowed by type of commercial presentation and species as indicated in the plan;



























b)


quantities by type of commercial presentation and species in the hold not identified.



























c)


other: …
































B.4.


Catches retained on board







Checked: Y/N











B.4.1.


Quantities recorded by the master








Species


Declared quantities on board
(Kilograms Live weight)


Where available
Processed Quantities
(Kilograms Processed weight)


Conversion factor




On Board (3)



Caught (4)



Transshipped (5)



Total on Board (6)





 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




Total


 


 


 


 


 


 























B.4.2.


Quantities on board determined by the inspectors








Species


Quantity
(Kilograms Processed weight)


Volume/Density Factor /Conversion Factor


Calculated quantities
(Kilograms Live weight)


Difference % (7)



Observations




 


 


 


 


 


 




 


 


 


 


 


 




 


 


 


 


 


 




 


 


 


 


 


 




 


 


 


 


 


 




 


 


 


 


 


 




 


 


 


 


 


 




 


 


 


 


 


 




Total


 


 


 


 


 




















B.5.


Fishing gear and markings







Checked: Y/N











B.5.1.


Type of fishing gear used (Appendix 2(A) to Annex II (8)): …














B.5.2.


Type of net attachments used (Appendix 2(B) to Annex II (9)): …














B.5.3.


Stationary gear used marked :






Y/N


Comment: …










B.5.4.


Unused gear securely lashed and stowed:






Y/N


Comment : …








































B.5.5.


Mesh measurement of gear used







Checked: Y/N











B.5.5.1.


Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes)








Type of Gear (10)



CONDITION : WET/DRY


MATERIAL : …


Average width


Legal size




MESH SIZE (WIDTH)
In Millimetres


(in mm)


(in mm)




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 








































B.5.5.2.


Chafer Samples of .............. meshes








Type (12)



CONDITION: WET/DRY


MATERIAL: …


Average width


Legal size




MESH SIZE (WIDTH)
In Millimetres


(in mm)


(in mm)




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 








































B.5.5.3.


Rest of net - Sample of 20 meshes








Type (14)



CONDITION : WET/DRY


MATERIAL: …


Average width


Legal size




MESH SIZE (WIDTH)
In Millimetres


(in mm)


(in mm)




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 





PART C.   EVALUATION

















C.1.


Analysis of catches of the last haul







Checked: Y/N





SAMPLE TAKEN: Y/N


Weight: … in Kg.


VISUAL ESTIMATE Y/N




Species
FAO Alpha Code


Weight of Species
(live weight Kg)


%
Undersized Fish


%
Discards


Remarks




 


 


 


 


 




 


 


 


 


 




 


 


 


 


 




 


 


 


 


 




 


 


 


 


 




Total


 


 


 


 





PART D.   COOPERATION














D.1.


Level of cooperation deemed appropriate


:


Y/N












D.1.1.


If not, indicate the shortcomings


:

















a)


prevented an inspector from carrying out his duties;

















b)


falsifying or concealing the markings, identity or registration of the fishing vessel;

















c)


concealing, tampering with or disposing of evidence relating to an investigation;.

















d)


failure to facilitate prompt and safe boarding and disembarkation;

















e)


failure to allow the inspectors to communicate with authorities of the flag contracting Party and the inspecting contracting Party;

















f)


failure to provide access to relevant areas, decks and rooms of the fishing vessel, catch (whether processed or not) nets or other gear, equipment, and any relevant documents








Observations by the inspectors if any: …
…
…
…
…
… initials: …









PART E.   INFRINGEMENTS AND OBSERVATIONS













E.1.


Infringements noted








Article


List NEAFC provision(s) violated and summarise observations and pertinent facts




 


 




 


 




 


 




 


 




 


 




 


 




 


 




 


 




 


 




 


 




 


 




Seal Number(s)


Refer to evidence, documentation or photographs




 


 




 


 




 


 




 


 




E.2.   Observations by the inspectors






_
_
_
_
_
_
initials: …
Statement of witness: _
_
_
date: _ signature: _
name: _ address:_




E.3.   Observations by the Master






_
_
_
_
_
_
I, the undersigned, Master of the vessel …, hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.
Signature: _Date: _





PART F.   DECLARATION BY NEAFC INSPECTORS






Date … and time arrived on board … UTC.
Date … and time of departure … UTC
Where appropriate, date … and time of the termination of the inspection … UTC.
Inspector’s signature(s). …
Inspector’s name(s)…






(1)  In the event that the result of the verification is positive indicate by encircling Y and if negative mark N, otherwise indicate or note the requested information.

(2)  Article 9 of the Scheme corresponds to Article 8 of Regulation (EU) No 1236/2010.

(3)  Quantities on board when entering the NEAFC RA

(4)  Quantities caught and retained on board in the NEAFC RA

(5)  Quantities loaded (+) or unloaded (-) in the NEAFC RA

(6)  Total declared quantities on board at the time of inspection

(7)  Difference between the quantities on board as determined by the inspectors and the total quantities on board as declared by the master

(8)  Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.

(9)  Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.

(10)  Appendix 2(A) to Annex II (11)


(11)  Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.

(12)  Appendix 2(B) to Annex II (13)


(13)  Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.

(14)  Appendix 2(B) to Annex II





ANNEX VIII

PORT STATE CONTROL FORMS






Text of image

PORT STATE CONTROL FORM – PSC 1
PART A: To be completed by the Master of the Vessel. Please use black ink
Name of Vessel:
IMO Number (1):
Radio Call Sign:
Flag State:
Email Address:
Telephone Number:
Fax Number:
Inmarsat Number:
Port of Landing or Transhipment:
Estimated Time of Arrival:
Date:
Time UTC:
Total catch on board – all areas
Catch to be landed (2)
Species (3)
Product (4)
Area of catch
Conversion factor
Product weight (kg)
Product weight (kg)
NEAFC CA
(ICES subareas and divisions)
NAFO RA
(Sub Division)
Other areas
PART B: For official use only – to be completed by the Flag State
The Flag State of the vessel must respond to the following questions by marking in the box “Yes” or “No”
NEAFC CA
NAFO RA
Yes
No
Yes
No
a) The fishing vessel declared to have caught the fish had sufficient quota for the species declared
b) The quantities on board have been duly reported and taken into account for the calculation of any catch or effort limitations that may be applicable
c) The fishing vessel declared to have caught the fish had authorisation to fish in the area declared
d) The presence of the fishing vessel in the area of catch declared has been verified according to VMS data
Flag State confirmation: I confirm that the above information is complete, true and correct to the best of my knowledge and belief.
Name and Title:
Date:
Signature:
Official Stamp:
PART C: For official use only – to be completed by the Port State
Name of Port State:
Authorisation:
Yes:
No:
Date:
Signature:
Official Stamp:
(1) Fishing vessels not assigned an IMO number shall provide their external registration number
(2) If necessary an additional form or forms shall be used
(3) FAO Species Codes – NEAFC Annex V - NAFO Annex II
(4) Product presentations – NEAFC Appendix 1 to Annex IV – NAFO Annex XX (C)






Text of image

PORT STATE CONTROL FORM – PSC 2
PART A: To be completed by the Master of the Vessel. A separate form shall be completed for each donor vessel. Please use black ink
Name of Vessel:
IMO Number (1):
Radio Call Sign:
Flag State:
Email Address:
Telephone Number:
Fax Number:
Inmarsat Number:
Port of Landing or Transhipment:
Estimated Time of Arrival:
Date:
Time UTC:
Catch Information for Donor Vessels *A separate form shall be completed for each Donor Vessel *
Name of Vessel
IMO Number (1)
Radio Call Sign
Flag State
Total catch on board – all areas
Catch to be landed (2)
Species (3)
Product (4)
Area of catch
Conversion factor
Product weight (kg)
Product weight (kg)
NEAFC CA
(ICES subareas and divisions)
NAFO RA
(Sub Division)
Other areas
PART B: For official use only - to be completed by the Flag State
The Flag State of the vessel must respond to the following questions by marking in the “Yes” or “No”
NEAFC CA
NAFO RA
Yes
No
Yes
No
a) The fishing vessel declared to have caught the fish had sufficient quota for the species declared
b) The quantities on board have been duly reported and taken into account for the calculation of any catch or effort limitations that may be applicable
c) The fishing vessel declared to have caught the fish had authorisation to fish in the area declared
d) The presence of the fishing vessel in the area of catch declared has been verified according to VMS data
Flag State confirmation: I confirm that the above information is complete, true and correct to the best of my knowledge and belief.
Name and Title:
Date:
Signature:
Official Stamp:
PART C: For official use only - to be completed by the Port State
Name of Port State:
Authorisation:
Yes:
No:
Date:
Signature:
Official Stamp:
(1) Fishing vessels not assigned an IMO number shall provide their external registration number
(2) If necessary an additional form or forms shall be used
(3) FAO Species Codes – NEAFC Annex V - NAFO Annex II
(4) Product presentations – NEAFC Appendix 1 to Annex IV – NAFO Annex XX (C)






ANNEX IX

INSPECTION REPORT FORM






Text of image

Report on Port State Control inspection (PSC 3)
Please use black ink
A. INSPECTION REFERENCE.
Landing
Yes
No
Transhipment
Yes
No
Port State
Port of landing or transhipment
Vessel name
Flag State
IMO Number
Int. Radio call sign
Landing/transhipment started
Date
Time
Landing/transhipment ended
Date
Time
B. INSPECTION DETAILS
Name of donor vessel (2)
IMO Number (1)
Radio call sign
Flag State
B1. CATCH RECORDED IN THE LOGBOOK
Species (3)
Area of catch
Declared live weight kg
Conversion factor used
B2. FISH LANDED OR TRANSHIPPED *
* In case where a vessel has engaged in transhipment operations a separate form shall be used for each donor vessel.
Species (3)
Product (4)
Area of catch
Product weight landed in kg
Conversion factor
Equivalent live weight kg
Diff. (kg) between live weight declared in the logbook and the live weight landed
Diff. (%) between live weight declared in the logbook and the live weight landed
Diff. (kg) between Product weight landed and PSC 1/2
Diff. (%) between Product weight landed and PSC 1/2






Text of image

B3. INFORMATION ABOUT LANDINGS AUTHORISED WITHOUT CONFIRMATION FROM THE FLAG STATE
Name of storage, name of competent authorities, deadline for receiving confirmation, ref. NEAFC art. 23.2 / NAFO art. 46.5
B4. FISH RETAINED ON BOARD
Species (3)
Product (4)
Area of catch
Product weight in kg
Conversion factor
Live weight kg
Diff. (kg) between product weight on board and PSC 1/2
Diff. (%) between product weight on board and PSC ½
C. RESULTS OF INSPECTION
C1. GENERAL
Inspection started
Date
Time
Inspection ended
Date
Time
Observation
C2. GEAR INSPECTION IN PORT (For NAFO only)
A. General data
Number of gear inspected
Date gear inspection
Has the vessel been cited?
Yes
No
If yes, complete the full verification of inspection in port form.
If no, complete the form with the exception of the NAFO Seal Details
B. Otter Trawl details
NAFO Seal number
Is seal undamaged?
Yes
No
Gear type
Attachments
Grate Bar Spacing mm.
Mesh type
Average mesh sizes (mm)
Trawl part
Wings
Body
Lengthening Piece
Codend
D. Observations BY THE MASTER
I, …the undersigned, Master of the vessel … hereby confirm that a copy of this report has been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.
Signature:
Date:






Text of image

E. INFRINGEMENTS AND FOLLOW-UP
E1. NAFO
A Sea Inspection
Infringements resulting from Inspections inside NAFO R.A.
Inspection Party
Date of insp.
Division
NAFO CEM infringement legal reference
B Port Inspection Infringements results
a) — Confirmation of Infringements found at sea inspection
NAFO CEM infringement legal reference
National Infringement legal reference
b) — Infringements found at sea inspection and not possible to be confirmed during the Port Inspection.
Comments:
c) — Additional infringements found during the Port Inspection
NAFO CEM infringement legal reference
National Infringement legal reference
E2. NEAFC INFRIGEMENT NOTED
Article
NEAFC provision(s) violated and summary of pertinent facts
Observations:
Inspectors Name
Inspectors signature
Date and place
F. DISTRIBUTION
Copy to flag State
Copy to NEAFC Secretary
Copy to NAFO Executive Secretary
(1) Fishing vessels not assigned an IMO number shall provide their external registration number
(2) If necessary an additional form or forms shall be used
(3) FAO Species Codes – NEAFC Annex V - NAFO Annex II
(4) Product presentations – NEAFC Appendix 1 to Annex IV – NAFO Annex XX (C)






ANNEX X

DATA EXCHANGE FORMAT AND PROTOCOLS

A.   Data exchange format









1.


Data characters shall be in accordance with ISO 8859.1.












2.


Each data transmission shall be structured as follows:






 


a double slash (“//”) and the characters “SR” indicate the start of a message;










 


a double slash (“//”) and field code indicate the start of a data element;










 


a single slash (“/”) separates the field code and the data;










 


pairs of data are separated by space;










 


the characters “ER” and a double slash (“//”) indicate the end of a record.








B.   Data exchange protocols

Data exchange protocols for electronic data transmission of reports and messages between Member States and the Secretary shall be duly tested.
C.1   Format for electronic exchange of fisheries monitoring, inspection and surveillance information











Category


Data Element


Field code


Type


Contents


Definitions





System Details



Start Record


SR


 


 


Indicates start of the record




End Record


ER


 


 


Indicates end of the record




Return Status


RS


Char*3


Codes


ACK / NAK = Acknowledged / Not Acknowledged




Return Error Number


RE


Num*3


001 – 999


Codes indicating errors as received at operation centre)





Message Details



Address destination


AD


Char*3


ISO-3166 Address


Address of the party receiving the message, “XNE” for NEAFC




From


FR


Char*3


ISO-3166 Address


Address of the transmitting party, (Contracting Party)




Type of Message


TM


Char*3


Code


First three letters of the message type




Sequence Number


SQ


Num*6


NNNNNN


Message serial number




Record Number


RN


Num*6


NNNNNN


Serial number of the record in the relevant year




Record Date


RD


Num*8


YYYYMMDD


Year, month and date




Record Time


RT


Num*4


HHMM


Hours and minutes in UTC




Date


DA


Num*8


YYYYMMDD


Year, month and date




Time


TI


Num*4


HHMM


Hours and minutes in UTC




Cancelled report


CR


Num*6


NNNNNN


Number of the report to be cancelled




Year of the report to be cancelled


YR


Num*4


NNNN


Year of the report to be cancelled





Vessel Registration Details



Radio Call Sign


RC


Char*7


IRCS Code


International Radio Call Sign of the vessel




Vessel name


NA


Char*30


 


Name of the vessel




Ext. registration


XR


Char*14


 


Side Number of the vessel or IMO number in the absence of a side number




Flag State


FS


Char*3


ISO-3166


State of registration




Contracting Party internal reference number


IR


Char*3


ISO-3166


Unique vessel number attributed by the flag State following to registration




Num*9


+ max. 9N




Port Name


PO


Char*20


 


Port of registration of the vessel




Vessel Owner


VO


Char*60


 


Name and address of the vessel owner




Vessel Charterer


VC


Char*60


 


Name and address of the vessel charterer





Vessel Character Details



Vessel capacity


VT


Char*2


“OC”/“LC”


According to:“OC” OSLO 1947 Convention /“LC” LONDON ICTM-69




Unit


 


Num*4


Tonnage


Capacity of the vessel in metric tons




Vessel Power


VP


Char*2


0-99999


Indication of which measurement unit applies "HP" or "KW"




Unit


 


Num*5


 


Total main engine power




Vessel Length


VL


Char*2


“OA”/“PP”


Unit “OA” length overall, “PP” length between perpendiculars




 


 


Num*3


Length in meters


Total length of the vessel in meters, rounded to the nearest whole meter




Vessel Type


TP


Char*3


Code


As listed in Part A of Annex XI




Fishing Gear


GE


Char*3


FAO Code


International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI)





Licence Details



Date of issuing


IS


Num*8


YYYYMMDD


Date of Authorisation to fish for one or more regulated species




Regulated Resources


RR


Char*3


FAO Species Code


FAO Species Code for the regulated resource




Start Date


SD


Num*8


YYYYMMDD


Date on which the validity of the authorisation/suspension commences




End Date


ED


Num*8


YYYYMMDD


Expiry date of the validity of the authorisation to fish for the regulated resource




Limited Authorisation


LU


Char*1


 


“Y” or “N” to indicate whether a limited authorisation is valid or not




Relevant Area


RA


Char*6


ICES Code


Area(s) prohibited




Species Name


SN


Char*3


FAO Species Code


Prohibited species





Activity Details



Latitude


LA


Char*5


NDDMM *WGS-84)


e.g. //LA/N6235 = 62°35′ North




Longitude


LO


Char*6


E/WDDDMM (WGS-84)


e.g. //LO/W02134 = 21°34′ West




Latitude (decimal)


LT


Char*7


+/-DD.ddd1



Value negative if latitude is in the southern hemisphere1 (WGS84)




Longitude (decimal)


LG


Char*8


+/-DDD.ddd1



Value negative if longitude is in the western hemisphere1 (WGS84)




Trip Number


TN


Num*3


001-999


Number of the fishing trip in current year




Days Fished


DF


Num*3


1 – 365


Number of days the vessel spent in the Regulatory Area during the trip




Predicted Date


PD


Num*8


YYYYMMDD


Estimated date UTC for future event




Predicted Time


PT


Num*4


HHMM


Estimated time UTC for future event




Weekly catch


CA


 


 


The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last “Catch” report, in pairs as needed.




Species


 


Char*3


FAO species code


 




Quantity


 


Num*7


0-9999999


 




Quantity onboard


OB


 


 


Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed




Species


 


Char*3


FAO Codes


 




Quantity


 


Num*7


0-9999999


 




Transferred species


KG


 


 


Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A.




Species


 


Char*3


FAO Codes in pairs


 




Quantity


 


Num*7


0-9999999


 




Transhipped From


TF


Char*7


IRCS Code


International Radio Call Sign of the donor vessel




Transhipped To


TT


Char*7


IRCS Code


International Radio Call Sign of the receiving vessel




Coastal state


CS


Char*3


ISO-3166


Coastal state




Port Name


PO


Char*20


 


Name of the actual port





Reporting Details



Catch


CA


 


 


Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed




Species


 


Char*3


FAO species code


 




Quantity


 


Num*6


0-9999999


 




Cumulative catch


CC


 


 


Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed




Species


 


Char*3


FAO species code


 




Quantity


 


Num*6


0-9999999


 




Relevant Area


RA


Char*6


ICES/NAFO Codes


Code for the relevant fishing area




Zone


ZO


Char*3


ISO-3166


The code for a Contracting Party’s zone




Year and month


YM


Num*6


YYYYMM


The relevant year and month of reporting





Surveillance/ Observed details



Latitude


LA


Char*5


NDDMM (WGS-84)


e.g. //LA/N6535 = 65°35′ North




Longitude


LO


Char*6


E/WDDDMM (WGS-84)


e.g. //LO/W02134 = 21°34′ West




Speed


SP


Num*3


Knots * 10


e.g. //SP/105 = 10,5 knots




Course


CO


Num*3


360° degree scale


e.g. //CO/270 = 270°




Activity


AC


Char*3


Activity code


First 3 characters of the activity, see Part B of Annex XI




Means of Surveillance


MI


Char*3


NEAFC Code


“VES” = surface vessel, “AIR” = fixed wing aircraft, “HEL” helicopter




Assigned Inspector CP ID


AI


Char*7


NEAFC Code


ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed




Observation Ser. No.


OS


Num*3


0 - 999


Serial number of the observation during relevant patrol in the Regulatory Area




Date of sighting


DA


Num*8


YYYYMMDD


Date when the vessel is sighted




Time of sighting


TI


Num*4


HHMM


Time in UTC when the vessel is sighted




Object Identification


OI


Char*7


IRCS Code


International Radio Call Sign of the sighted vessel




Photography


PH


Char*1


 


Was there a photography taken, “Y” or “N”




Free Text string


MS


Char*255


 


Free text area




C.2   Field codes used in Annexes, but not used in the electronic exchange of data between the NEAFC Secretary and the Contracting Parties











Category


Data Element


Field code


Type


Contents


Definitions





Logbook



Daily catch


CD


 


 


The total catch retained on board by species of the number of fishing operations per 24 hours period




Species


 


Char*3


FAO species code


FAO species code for species listed in Annex II




Quantity


 


Num*7


0-9999999


Live weight in kilogrammes




Total number of hauls/fishing operations during the day


FO


Num*6


0-999999


Number of fishing operations per 24 hours period




Catch discarded


RJ


 


 


Quantity caught and discarded by species




Species


 


Char*3


FAO species code


FAO species code




Quantity


 


Num*7


0-9999999


Live weight in kilogrammes




Transmission used


TU


 


 


Name of radio station through which the report is transmitted




Masters name


MA


Char*30


 


Name of master





Production logbook



Quantity produced


QP


 


 


Quantity produced by species per day




Species name


 


 


 


FAO species code




Quantity


 


 


 


Total product weight in kilogrammes




Product form


 


 


 


Product form code (Part E of Annex XI)




Quantity


 


 


 


Product weight in kilogrammes




 


 


 


 


Product form code and weight of the product: use as many pairs as needed to cover all products




Cumulative production of the period


AP


 


 


Total quantity produced since the entry into the Regulatory Area by species




Species name


 


 


 


FAO species code




Quantity


 


 


 


Total product weight in kilogrammes




Product form


 


 


 


Product from code (Part E of Annex XI)




Quantity


 


 


 


Product weight in kilogrammes




 


 


 


 


Product form code and weight of the product: use as many pairs as needed to cover all products




Product code


PR


Char*1


 


Product code Part E of Annex XI




Type of packing


TY


Char*3


 


Type of packing Part F of Annex XI




Unit weight


NE


 


 


Net product weight in kilogrammes




Number of units


NU


 


 


Number of units packed




C.3   Field codes described in C.1 or C.2 listed alphabetically








Field code


Data element


Used in report or message





AC



Activity


OBS





AD



Address destination


All





AI



Assigned Inspector


SEN





AP



Cumulative production of the period


Production logbook





CA



Catch


REP, JUR ,CAT, COX, Logbook





CC



Cumulative catch


REP, JUR, Logbook





CD



Daily catch


Logbook





CO



Course


OBS





CR



Cancelled report


CAN





CS



Coastal state


POR





DA



Date


COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET





DF



Days Fished


CAT, COX





ED



End Date


LIM, AUT





ER



End Record


All





FO



Total number of hauls / fishing operations during the day


Logbook





FR



From


All





FS



Flag State


NOT, OBS





GE



Fishing Gear


NOT, Logbook





IR



Contracting Party internal reference number


NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook





IS



Date of issuing


AUT





KG



Transferred species


TRA, POR, Logbook





LA



Latitude


COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook





LG



Longitude (decimal)


POS, ENT





LO



Longitude


COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook





LT



Latitude (decimal)


POS, ENT





LU



Limited Authorisation


NOT





MA



Masters name


Logbook, Production logbook





MI



Means of Surveillance


SEN, SEX





MS



Free Text string


OBS





NA



Vessel name


NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook





NE



Unit weight


Production logbook





NU



Number of units


Production logbook





OB



Quantity onboard


COE, POR, Logbook





OI



Object Identification


OBS





OS



Observation Ser. No.


OBS





PD



Predicted Date


TRA, POR





PH



Photograph


OBS





PO



Port Name


NOT, POR





PR



Product code


Production logbook





PT



Predicted Time


TRA, POR





QP



Quantity produced


Production logbook





RA



Relevant Area


REP, JUR, LIM, Logbook





RC



Radio Call Sign


All





RD



Record Date


All





RE



Return Error Number


RET





RJ



Catch discarded


Logbook





RN



Record Number


All





RR



Regulated Resources


AUT, SUS





RS



Return Status


RET





RT



Record Time


All





SD



Start Date


WIT, LIM, AUT, SUS





SN



Species name


Production logbook, LIM





SP



Speed


OBS





SQ



Sequence Number


COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN





SR



Start Record


All





TF



Transhipped From


TRA, Logbook





TI



Time


All





TM



Type of Message


All except Logbook and Production logbook





TN



Trip Number


ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook





TP



Vessel type


NOT, OBS





TT



Transhipped To


TRA, Logbook





TU



Transmission used


Logbook





TY



Type of packing


Production logbook





VC



Vessel Charterer


NOT





VL



Vessel Length


NOT





VO



Vessel Owner


NOT





VP



Vessel Power


NOT





VT



Vessel capacity


NOT





XR



Ext. registration


NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS





YM



Year and month


REP, JUR





YR



Year of the report cancelled


CAN





ZO



Zone


JUR




D. 1   Structure of reports and messages as laid down in Annex III when forwarded by Member States to the NEAFC Secretary

Where appropriate, each Member State shall retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:






—


the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE);










—


the data elements “record date” (RD), “record time” (RT), “record number” (RN) and “from” (FR) shall be inserted.




D. 2   Return messages

If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received.






a)


Return message format:








Data Element


Field Code


Mandatory/Optional


Remarks




Start Record


SR


M


System detail; indicates start of record




Address


AD


M


Message detail; destination, Contracting Party sending the report




From


FR


M


Message detail; XNE is NEAFC (who is sending the return message)




Type of message


TM


M


Message detail; message type RET for return message




Sequence number


SQ


O


Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received.




Radio call sign


RC


O


Reporting detail; international radio call sign of the vessel, copied from the report which is received.




Return Status


RS


M


Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK)




Return error number


RE


O


Reporting detail; number showing the type of error. See table b)for return error numbers




Record number


RN


M


Reporting detail; record number of the report/message which is received




Date


DA


M


Message detail; date of transmission of the RET message




Time


TI


M


Message detail; time of transmission of the RET message




End of Record


ER


M


System detail; indicates end of the record














b)


Return error numbers:








Subject/Annex


Errors


Error cause




Follow-up action required


Accepted





Communication



101


 


Message is unreadable




 


102


 


Data value or size out of range




 


104


 


Mandatory data missing




 


105


 


This report is a duplicate and has got the status Not Acknowledge (NAK), because this was the status when received earlier




 


106


 


Unauthorised data source




 


 


150


Sequence error




 


 


151


Date / Time in the future




 


 


155


This report is a duplicate and has got the status Acknowledge (ACK), because this was the status when received earlier





Annex I



 


250


Attempt to re-Notify a vessel




 


 


251


Vessel is not Notified




 


 


252


Species not AUT, or LIM or SUS





Annex III



301


 


Catch prior to Catch on Entry




 


302


 


Transhipment prior to Catch on Entry




 


303


 


Catch on Exit prior to Catch on Entry




 


304


 


No Position received (CAT, TRA, COX)




 


 


350


Position without Catch on Entry





Annex VIII



401


 


Surveillance Exit prior to Surv. Entry




 


 


450


Observation without Surv. Entry




 


 


451


Inspectors or insp. craft not notified













ANNEX XI

CODES TO USE FOR COMMUNICATIONS TO THE NEAFC SECRETARY

A.   Main Vessel Types







FAO Code


Type of vessel




BO


Protection vessel




CO


Fish training vessel




DB


Dredger non continuous




DM


Dredger continuous




DO


Beamer




DOX


Dredger NEI




FO


Fish carrier




FX


Fishing vessel NEI




GO


Gill netter




HOX


Mother ship NEI




HSF


Factory mother ship




KO


Hospital ship




LH


Hand liner




LL


Long liner




LO


Liner




LP


Pole and line vessel




LT


Troller




MO


Multipurpose vessels




MSN


Seiner hand liner




MTG


Trawler drifter




MTS


Trawler purse seiner




NB


Lift netter tender




NO


Lift netter




NOX


Lift netter NEI




PO


Vessel using pumps




SN


Seine netter




SO


Seiner




SOX


Seiner NEI




SP


Purse seiner




SPE


Purse seiner European




SPT


Tuna purse seiner




TO


Trawler




TOX


Trawlers NEI




TS


Side trawler




TSF


Side trawler freezer




TSW


Side trawler wetfish




TT


Stern trawler




TTF


Stern trawler freezer




TTP


Stern trawler factory




TU


Outrigger trawlers




WO


Trap setter




WOP


Pot vessels




WOX


Trap setters NEI




ZO


Fish research vessel




DRN


Drifnetter




NEI = Not Elsewhere Identified







B.   Main vessel activities







Alpha Code


Category




ANC


Anchoring




DRI


Drifting




FIS


Fishing




HAU


Hauling




PRO


Processing




STE


Steaming




TRX


Trans-shipping on or off loading




OTH


Others - to be Specified







C.   Main Gear types







FAO Alpha Code


Gear type



 



Surrounding Nets








PS



With purse lines





PS1



1 vessel purse seine





PS2



2 vessels purse seine



 



Seine Nets








SSC



Seine Scottish



 



Trawls – Bottom








OTB



Bottom otter trawl





PTB



Bottom pair trawls





TBN



Bottom trawl Nephrop





TBS



Bottom trawl shrimp





OTT



Otter twin trawl



 



Trawls – Midwater








OTM



Midwater otter trawl





PTM



Midwater trawls pair



 



Gillnets and Entangling Nets








GNS



Gillnet anchored





GND



Drift nets





GEN



Gill tangle net (Not specified)



 



Traps








FPO



Pot



 



Hooks and Lines








LHP



Hand lines





LHM



Hand line mechanical





LLS



Set line long line





LLD



Drifting long line





LL



Long line





LTL



Trolling long line





LX



Hook and lines



 



Harvesting Machines








HMP



Pumps







D.   Main categories of devices and attachments of gear







FAO 3 Alpha Code


Attachment or device




BSC


Bottom-side chafer




TSC


Top-side chafer




SBG


Strengthening bag




CPP


Chafing or protection piece




CDL


Cod line




LST


Lifting straps




RST


Round straps




FLP


Flapper




SNT


Sieve netting




SRP


Strengthening ropes




TQT


‘Torquette’




MLT


Median lacing of a trouser codend




STL


Strengthening lacing




LAR


Lacing rope




FLT


Float




EMD


Electro-mechanical devices




KTE


Kite




SPG


Separation Grids




SMP


Square mesh panel




CSS


Cod end sensu stricto




OTH


Others to be specified







E.   Product form codes








3-Alpha


Presentation


Description




CBF


Cod butterfly (escalado)


HEA with skin on, spine on, tail on




CLA


Claws


Claws only




DWT


ICCAT code


Gilled, gutted, part of head off, fins off




FIL


Filleted


HEA + GUT + TLD + bones off Each fish originates two fillets




FIS


Filleted and skinned fillets


FIL + SKI Each fish originates two fillets not joined by any part




FSB


Filleted with skin and bones


Filleted with skin and bones on




FSP


Filleted skinned with pinbone


Filleted with skin removed and pinbone on




GHT


Gutted headed and tailed


GUH + TLD




GUG


Gutted and gilled


Guts and gills removed




GUH


Gutted and headed


Guts and head removed




GUL


Gutted liver in


GUT without removing liver parts




GUS


Gutted headed and skinned


GUH + SKI




GUT


Gutted


All guts removed




HEA


Headed


Heads off




HET


Headed and tailed


Heads and tails off




JAP


Japanese cut


Transversal cut removing all parts from head to belly




JAT


Tailed Japanese cut


Japanese cut with tail removed




LAP


Lappen


Double fillet, HEA, skin + tails + fins ON




LVR


Liver


Liver only, In case of collective presentation* use code LVR-C




OTH


Other


Any other presentation




ROE


Roe (s)


Roe(s) only In case of collective presentation* use code ROE-C




SAD


Salted dry


Headed with skin on, spine on, tail on and salted dry




SAL


Salted wet light


CBF + salted




SGH


Salted, gutted and headed


GUH + salted




SGT


Salted gutted


GUT + salted




SKI


Skinned


Skin off




SUR


Surimi


Surimi




TAL


Tail


Tails only




TAD


Tailed


Tail off




TNG


Tongue


Tongue only. In case of collective presentation* use code TNG-C




TUB


Ube only


Tube only (Squid)




WHL


Whole


No processing




WNG


Wings


Wings only







F.   Type of packing







Code


Type




CRT


Cartons




BOX


Boxes




BGS


Bags




BLC


Blocks









ANNEX XII

SECURE AND CONFIDENTIAL TREATMENT OF ELECTRONIC REPORTS AND MESSAGES









A.


Minimum security requirements:






(a)


System access control: The system shall withstand a break-in attempt from unauthorised persons;










(b)


Authenticity and data access control: The system shall be able to limit the access of authorised parties to a predefined set of data only;










(c)


Communication security: It shall be guaranteed that the reports and messages are securely communicated;










(d)


Data security: It shall be guaranteed that all reports and messages that enter the system are securely stored for the required time and that they will not be tampered with;










(e)


Security procedures: Security procedures shall be designed addressing access to the system (both hardware and software), system administration and maintenance, backup and general usage of the system.
















B.


Minimum requirements to be met for the computer system:






(a)


A stringent password and authentication system. Each user of the system shall be assigned a unique user identification and associated password. Each time the user logs on to the system he/she shall provide the correct password. Even when successfully logged on the user shall have access only to those functions and data that he/she is configured to have access to. Only a privileged system administrator shall have access to all the data.










(b)


Physical access to the computer system shall be controlled.










(c)


Auditing; selective recording of events for analysis and detection of security breaches.










(d)


Time-based access control; access to the system can be specified in terms of times of day and days of week that each user is allowed to log in to the system.










(e)


Terminal access control; specifying for each workstation which users are allowed to access.