Recruitment notice PE/156/S — Director (function group AD, grade 14) — Directorate-General for Infrastructure and Logistics — Directorate for Logistics
Date: 2012-04-19
Institutions: European Parliament
Subjects: logistics, managing director, recruitment








CA2012114EN.01000701.xml










19.4.2012   


EN


Official Journal of the European Union


CA 114/7





RECRUITMENT NOTICE PE/156/S — DIRECTOR
(function group AD, grade 14)
DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS — DIRECTORATE FOR LOGISTICS
(2012/C 114 A/02)
1.   Vacant post
The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in Parliament's Directorate-General for Infrastructure and Logistics — Directorate for Logistics, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereinafter ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as the internal, interinstitutional recruitment procedure.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 13 216,49 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The post calls for flexibility and involves frequent contact with people inside and outside Parliament, including Members of the European Parliament. Since the directorate has staff in several places of work, the person in charge will be required to travel frequently to Parliament's various places of work.
2.   Place of employment
Brussels. This post may be transferred to one of Parliament's other places of work.
3.   Equal opportunities
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description
Senior official responsible for performing the following duties, in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (3):






—


ensuring the smooth running of a large department in the Secretariat comprising several units covering the areas that fall within the directorate's remit,










—


managing, supervising, motivating and coordinating one or more teams in order to optimise the use of the directorate's resources and so provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in the relevant area of activity,










—


planning the directorate's activities (defining objectives and strategies), taking the decisions needed to achieve the objectives set, assessing services provided with a view to ensuring quality,










—


advising the Director-General, the Secretariat and MEPs in the relevant area of activity,










—


cooperating with the various directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in the relevant area of activity,










—


managing and seeing through specific projects likely to involve financial responsibilities,










—


acting as authorising officer by sub-delegation.




5.   Eligibility (profile sought)
The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
(a)   General terms and conditions
Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union's Member States (4),










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


provide character references appropriate to the performance of the duties concerned.




(b)   Specific conditions
(i)   Qualifications and professional experience






—


A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or










—


a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years.










—


At least 12 years' professional experience gained after obtaining the qualifications referred to in the first indent, including at least six years performing managerial duties. Experience of managing teams, in particular managing staff responsible for performing manual tasks, would be an advantage.




(ii)   Knowledge required






—


Excellent general knowledge of European affairs,










—


excellent understanding of internal, national and international political issues,










—


very good understanding of the different cultures represented in the institutions,










—


excellent knowledge of the Treaties,










—


excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,










—


excellent knowledge of the Rules of Procedure of the European Parliament, legislative procedures and internal rules and practices,










—


excellent knowledge of the Staff Regulations, their interpretation and the derived rules,










—


very good knowledge of the Financial Regulation, the Implementing Rules for the Financial Regulation, the Internal Rules and other subordinate European Parliament texts,










—


very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










—


excellent knowledge of management techniques.




(iii)   Knowledge of languages
Excellent knowledge of one European Union official language (6) and very good knowledge of at least one other is required.
The Advisory Committee will take account of knowledge of other official languages of the European Union.
(iv)   Skills required






—


A flair for strategy,










—


management skills,










—


forward-planning skills,










—


communication skills,










—


ability to react to events,










—


a meticulous approach.




6.   Selection procedure
To assist the appointing authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and recommend to the Bureau the names of the persons to be called for interview. The Bureau will adopt the list, and the Advisory Committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications
Please apply to the address below (quoting ‘avis de recrutement numéro PE/156/S’), enclosing a personal statement and a curriculum vitae (in Europass format (7)):






Monsieur le Secrétaire général






Parlement européen






Bâtiment Konrad Adenauer






2929 Luxembourg






LUXEMBOURG





Applications must be sent by registered post by 4 May 2012 at the latest, as evidenced by the postmark.

Please note that, if you are called for interview (8), you must produce by the interview date, in the form of copies or photocopies only, supporting documents relating to your studies, professional experience and current responsibilities. These documents will not be returned to you.



(1)  OJ L 124, 27.4.2004, p. 1.

(2)  On recruitment, officials will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(3)  For a description of the main tasks, see the Annex.

(4)  The Member States of the European Union are: Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden and the United Kingdom.

(5)  This year of experience will not be taken into account when evaluating the professional experience required under the next indent.

(6)  The official languages of the European Union are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.


ANNEX
DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS — DIRECTORATE FOR LOGISTICS
1.   Main tasks






—


Directing, coordinating and supervising the directorate's units and departments










—


Managing projects










—


Acting as authorising officer by sub-delegation




2.   Establishment plan (4)






—


1 Director










—


1 Administrator










—


2 Assistants




PEOPLE TRANSPORT UNIT
1.   Main tasks






—


Managing the unit










—


Coordinating the drivers' services










—


Drawing up tender documents and implementing administrative procedures for the purchase of transport equipment and services from external companies










—


Coordinating with the other directorates-general and departments










—


Acting as authorising officer by sub-delegation










—


Departmental planning










—


Providing cars for MEPs and VIPs










—


Managing the services provided by outside firms on the basis of contracts










—


Coordinating the maintenance of the fleet of vehicles (limousines and coaches): repairs, sales and purchases (including in respect of vehicles allocated to the political groups)




2.   Establishment plan (28)






—


1 Head of Unit










—


27 Assistants




USHERS UNIT
1.   Main tasks






—


Managing the unit










—


Coordinating the activities of the ushers' services










—


Coordinating with the other directorates-general and departments










—


Drafting notes and letters and preparing files










—


Distributing mail in the three places of work










—


Providing a meeting-room service for all meetings of Parliament's bodies, including plenary sittings










—


Providing assistance at official and other events




2.   Establishment plan (156)






—


1 Head of Unit










—


1 Administrator










—


154 Assistants




PURCHASES, PROPERTY MANAGEMENT AND INVENTORY UNIT
1.   Main tasks






—


Managing the unit










—


Coordinating activities concerning the office supplies service, office machines, the inventory, the stores, furniture keys, management of the delivery ramps and reception of parcels










—


Drawing up tender documents and implementing administrative procedures for the purchase of furniture and services from external companies










—


Managing the directorate-general's inventory in the three places of work (entering items in the inventory, deleting items from the inventory, tracking of property)










—


Taking responsibility for the inventory of items in Members' offices, catering premises, meeting rooms, information offices, etc.










—


Day-to-day management of all types of furniture in the three places of work










—


Storage of new furniture and furniture returned to store










—


Managing furniture keys










—


Provision, at the request of group officials and other staff, of office supplies and machines (dictaphones, calculators, call-out service, repairs and replacement)










—


Monitoring of the stock of photocopiers for general use in the three places of work and the heavy duty photocopiers in Strasbourg (consumables, supply of paper, toner, minor repairs, liaison with the maintenance company)




2.   Establishment plan (47)






—


1 Head of Unit










—


1 Administrator










—


45 Assistants




CATERING AND STAFF SHOP UNIT
1.   Main tasks






—


Managing the unit










—


Acting as authorising officer by sub-delegation, supervising the management of appropriations and the general imprest account










—


Drawing up tender documents and implementing administrative procedures for the purchase of equipment for the catering department and the staff shop and services from external companies. Confirming on an individual basis reservations involving specially tailored catering services










—


Managing the staff shop in Luxembourg










—


Managing external staff










—


Working with the external trustee, managing stock and monitoring cash










—


Operational tasks in the staff shop (purchases, arranging displays, sales, etc.)










—


Managing subcontractors responsible for all catering, canteen, bar and related services in the three places of work




2.   Establishment plan (17)






—


1 Head of Unit










—


1 Administrator










—


15 Assistants




GOODS TRANSPORT UNIT
1.   Main tasks






—


Managing the unit










—


Coordinating the drivers' and removers' services










—


Carrying out removals for MEPs and staff, when Parliament vacates or occupies a building and to allow alterations to be made to buildings










—


Running shuttle services between and in the three places of work










—


Transporting equipment between and in Parliament's places of work and from the places of work to places where meetings of Parliament's bodies are held










—


Transporting trunks/equipment for meetings and part-sessions










—


Transporting mail, supplies and equipment and providing assistance




2.   Establishment plan (36)






—


1 Head of Unit










—


35 Assistants