Proposal for a COUNCIL REGULATION establishing for the period 2014-2020 the programme &quot;Europe for Citizens&quot;
Date: 2011-12-14
Institutions: European Commission
Subjects: EU programme, EU situation, European identity, citizens' Europe, social participation

EUROPEAN COMMISSION 

Brussels, 14.12.2011 
COM(2011) 884 final 

2011/0436 (APP) 

Proposal for a 

COUNCIL REGULATION 

establishing for the period 2014-2020 the programme "Europe for Citizens" 

{SEC(2011) 1562 final} 
{SEC(2011) 1563 final} 

 
 
  
 
EXPLANATORY MEMORANDUM 

1. 

CONTEXT OF THE PROPOSAL 

1.1. 

General context 

Encouraging  and  facilitating citizens'  wider involvement  in  the  European  Union  and  what  it 
stands for is of great significance and importance. This ranges from the need to increase their 
involvement in current affairs right back to the need of ensuring a broader understanding of 
the history of the Union and its origins in the aftermath of two horrific world wars. Previous 
citizens'  programmes  have  tackled  these  challenges  with  success  and  there  is  a  substantial 
need for the continuation of this work at Union-level to address these issues. 

As stated by President Barroso in his State of the Union Address 2011, we are now faced with 
the greatest challenge that our Union has gone through in its whole history. It is a financial, 
economic  and  social  crisis,  but  also  a  crisis  of  confidence.  National  plans  or  even 
intergovernmental  co-operations  are  not  sufficient  to  tackle  such  large  scale  economic  and 
social  problems  but  citizens  are  still  not  fully  aware  of  the  Union’s  role  and  achievements. 
The Commission thus needs to find ways to increasing citizens' awareness and understanding 
about the Union project.  

The  Treaty  on  European  Union  takes  a  big  step  towards  bringing  the  Union  closer  to  its 
citizens  and  fostering  greater  cross-border  debate  about  EU  policy  issues:  its  Article  11 
introduces a whole new dimension of participatory democracy, of which one key element is 
the new citizens' initiative right. 

The  Commission  proposes  with  this  programme  to  take  action  to  build  capacity  for  civic 
participation  (as  one  element  of  a  strategic  triangle,  in  addition  to  delivering  on  citizens’ 
needs and to promoting citizens’ rights). It intends to  

(1) 

(2) 

(3) 

develop civil society capacity to participate in the Union policy making process; 

develop supportive structures to channel the results of such debates to policy-makers 
at the relevant levels; 

offer  additional  opportunities  for  individual  citizens  to  participate  in  debates  and 
discussions on Union-related issues. 

1.2. 

Grounds for and objectives of the proposal 

The programme aims to address the need for more genuine debates on Union related issues at 
the  local,  regional  and  national  levels,  which  can  be  translated  into  a  pan-European 
perspective. It seeks to reach out to the large group of citizens – those who would normally 
not seek to influence or take  part in Union affairs  – through  a broad set of organisations to 
take a first step towards involvement, whatever the (Union related) topic or format, as long as 
it is trans-national or has a European dimension. With its horizontal approach, its aim is not to 
replace the thematic programmes, or to duplicate their consultation process at the Union level, 
but  to  mobilise  citizens  at  local  level  to  debate  on  concrete  issues  of  European  interest.  By 
doing this, they become aware of the impact of Union policies in their daily lives. They can 
influence and experience the benefits of Europe and connect with the mission of the Union. 

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The programme will build on the analysis of the strengths and the weaknesses of the current 
“Europe  for  Citizens”  programme  (2007-2013),  as  regards  its  future  programme  design, 
targeting,  out-reach  and  visibility  in  societal  and  geographical  terms,  impact  analysis  and 
valorisation/dissemination mechanisms. 

The general objective of a future programme will be to "strengthen remembrance and enhance 
capacity  for  civic  participation  at  the  Union  level".  It  will  address  the  related  need  for 
supportive  structures  to  channel  the  results  of  such  debates  to  policy-makers  at  the  relevant 
levels.  To  this,  the  programme  would  contribute  by  developing  citizens'  organisations' 
capacity  to  engage  citizens  in  the  democratic  life  of  the  Union.  The  specific  objectives 
proposed would comprise: 

– 

– 

Stimulate debate, reflection and cooperation on remembrance, Union integration and 
history; 

Develop  citizens'  understanding  and  capacity  to  participate  in  the  Union  policy 
making  process  and  develop  opportunities  for  solidarity,  societal  engagement  & 
volunteering at Union level. 

Following the narrowed down specific objectives proposed for the new Programme, a new set 
of  operational  objectives  will  be  defined.  The  latter  will  increase  the  capacity  of  the 
Commission to set more firm indicators and subsequently be able to objectively, and more in 
detail, establish progress and impact. 

– 

– 

– 

Support  organisations  to  promote  debate  and  activities  on  remembrance,  European 
values and history; 

Support organisations of a general European interest, transnational partnerships and 
networks to promote citizens' interactions on Union matters; 

Horizontal  dimension:  Analysis,  dissemination  and  valorisation  of  project  results 
through internal and external activities. 

1.3. 

Consistency with other policies and objectives of the Union 

Article 11 of the Treaty on European Union (TEU) stipulates the Union institutions' tasks of 
giving citizens and representative organisations the opportunity to make known and publicly 
exchange their views in all areas of Union action. The same Article refers to the institutions' 
duty to have  an  open, transparent and regular dialogue with  civil society, the Commission's 
obligation of carrying out broad consultations with stakeholders, and introduces the Citizens' 
Initiative.  In  his  "Political  Guidelines"  of  September  2009,  President  Barroso  called  for  a 
much stronger focus on citizens, who should be at the very centre of European policies. As 
outlined below, it is planned to link the activities carried out under the next generation of the 
"Europe  for  Citizens"  programme  much  more  closely  with  concrete  policy  making. 
Consequently,  there  will  be  a  strong  cooperation  between  Commission  services  which 
implement respective policies and programmes. 

The programme is one of the instruments to link the democratic principles of Articles 10 and 
11 TEU with a broad range of sectoral Union policies without replacing the specific dialogues 
with citizens, stakeholders and interest groups that the European Commission maintains. The 
next  generation  of  the  “Europe  for  Citizens”  programme  empowers  citizens  to  exchange 
views  on  all  areas  of  Union  action  and  at  all  stages  of  the  formal  decision  making  process. 

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With regard to the themes of projects, their embedding in the local and regional context, and 
to  the  composition  of  stakeholders  there  are  important  synergies  with  other  Union 
programmes,  namely  in  the  areas  of  employment,  social  affairs,  education,  research  and 
innovation,  youth  and  culture,  justice,  equality  between  women  and  men  and  non-
discrimination, and regional policy. 

Moreover the programme is complementary to and additional to the work carried out by the 
Representations of the European Commission in the Member States. The Representations will 
be  involved  in  the  communication  and  promotion  of  the  programme  to  the  greatest  extent 
possible consistent with their mandate of outreach to citizens and communication at country 
level. 

2. 

RESULTS OF CONSULTATIONS WITH THE INTERESTED PARTIES AND 
IMPACT ASSESSMENTS 

2.1 

Consultation of interested parties 

Consultation  with  the  main  stakeholders  of  the  "Europe  for  Citizens"  programme  has  been 
substantial. Their views have been sought on the following occasions: 

– 

– 

– 

– 

– 

On  20  June  2010,  a  consultation  meeting  was  held  in  Brussels  with  the  major 
stakeholders:  the  group  members  of  the  regular  NGO  consultation,  the  national 
contact  points  for  European  Citizenship  (PECs),  the  Council  for  European 
Municipalities  and  Regions  (CEMR)  and  the  Town-Twinning  Coordinators,  and 
members  of  the  Programme  Committee.  The  proceedings  were  based  on  an  open 
agenda with a highly participatory approach. 

On 27 October 2010, an open public online consultation on the future of the "Europe 
for  Citizens"  programme  was  launched  by  means  of  the  Commission’s  IPM 
(Interactive Policy Making) tool. The consultation was open until 5 January 2011 and 
invited  contributions  from  all  interested  parties:  individual  citizens,  civil  society 
organisations,  public  authorities  and  administrations,  research  and  innovation 
institutions,  European  and  international  organisations  and  others.  412  respondents 
participated,  with  5  additional  submissions  received  separately.  The  opinions 
expressed  have  been  analysed  by  the  Commission  with  the  help  of  an  external 
consultant. The results and a detailed analysis of the public consultation are available 
at: http://ec.europa.eu/citizenship.  

On  21  June  2011,  a  second  stakeholder  meeting  took  place  in  Brussels  with  100 
participants. 

May-June  2011,  three  focus  group  surveys  held  in  Vienna,  Paris,  and  Warsaw  on 
different aspects of the Programme (town-twinning, the impact on the development 
of civil society, remembrance) bringing stakeholders together with researchers, local 
and national governments, and journalists.  

Regular  stakeholder  consultation:  Comprises  of  2-3  meetings/year  between  the 
Commission and approximately 70 key European organisations actively involved in 
the “Europe for Citizens” Programme.  

2.2 

Collection and use of expertise 

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The  expertise  of  stakeholders  expressed  in  the  two  stakeholder  meetings  and  of  interested 
parties  expressed  in  the  online  public  consultation  were  taken  on  board  by  the  Commission 
when  drafting  the  Impact  Assessment  on  preparing  the  programme  proposal.  They  were 
checked against the expertise of focus groups who were consulted in the spring of 2011.  

In order to build on the experience of the current programme, the mid-term evaluation carried 
out by an external consultant in 2010 provided an important source of information which fed 
into both the Impact Assessment and the programme proposal. 

2.3 

Impact assessment 

A full Impact Assessment was carried out in the summer of 2011. On 21 September 2011: the 
Impact  Assessment  Board  discussed  the  report  and  asked  for  several  improvements  in  the 
report,  in  particular  to  provide  a  more  complete  and  focused  problem  analysis,  to  be  more 
specific  about  the  objectives,  to  design  and  assess  substantive  policy  options,  and  to  clarify 
evaluation  arrangements  and  define  more  robust  progress  indicators.  These  elements  have 
been included in the current report. 

Moreover, the programme was integrated into the cumulative Impact Assessment of the MFF 
2014-2020. 

3. 

LEGAL ELEMENTS OF THE PROPOSAL 

3.1 

Summary of the proposed action 

The European Commission proposes a programme “Europe for Citizens” for the period 2014-
2020  which  builds  on  the  existing  programme.  It  aims  at  enhancing  capacity  for  civic 
participation  at  the  Union  level  and  thus  delivering  on  the  global  aim:  to  promote  civic 
participation  and  contribute  to  increasing  awareness  and  understanding  about  the  Union.  Its 
two  dimensions  foresee  to  support,  on  the  one  hand,  organisations  of  a  general  European 
interest, transnational partnerships and networks with a view to stimulate citizens’ interactions 
on  Union  matters  and,  on  the  other  hand,  to  support  organisations  that  promote  debate  and 
activities on European values and history. As a transversal feature the programme intends to 
make  provisions  for  the  analysis,  dissemination  and  valorisation  of  results  elaborated  by 
programme  activities.  The  programme  will,  as  its  predecessor,  be  implemented  through 
operating  grants  and  action  grants  based  on  open  calls  for  proposals  and  through  service 
contracts based on calls for tender. The Commission may use, on the basis of a cost-benefit 
analysis, an existing executive agency for the implementation of the programme, as provided 
for in Council Regulation (EC) No 58/2003 of 19 December 2002 laying down the statute for 
executive  agencies  to  be  entrusted  with  certain  tasks  in  the  management  of  Community 
programmes. 

3.2 

Legal basis 

Article 352 TFEU. 

3.3 

Subsidiarity principle 

Article  11  of  the  Treaty  on  European  Union  (TEU)  stipulates  the  Union  institutions' 
obligations of giving "citizens and representative associations the opportunity to make known 
and publicly exchange their views in all areas of Union action". The same Article refers to the 

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institutions'  duty  to  "maintain  an  open,  transparent  and  regular  dialogue  with  representative 
associations  and  civil  society",  to  the  Commission's  obligation  of  carrying  out  broad 
consultations with stakeholders and introduces the European Citizens' Initiative.  

Appropriate  means  to  ensure  the  achievement  of  these  Treaty  provisions  are  required.  The 
"Europe for Citizens" programme represents one of these means, just as Regulation 211/2011 
of the European Parliament and of the Council on the citizens’ initiative represents another. 

The Union added value of the proposed Programme can be further demonstrated at the level 
of the individual actions of the new Programme: 

– 

– 

– 

In the case of "Remembrance and European citizenship", the programme seeks to 
support  organisations  to  promote  debate  and  activities  on  European  integration  and 
history at a transnational level or when a clear European dimension is addressed. For 
certain  actions  under  "history",  a  European  dimension  suffices.  Historical  archives, 
sites of remembrance are, per se, bound by their location but have in many cases a 
Union-wide significance. 

In  the  case  of  "Democratic  engagement  and  civic  participation",  the  programme 
seeks  to  develop  citizens'  understanding  and  capacity  to  participate  in  the  Union 
policy  making  process  and  to  develop  opportunities  for  solidarity,  societal 
engagement  &  volunteering  at  Union  level.  Such  a  wide  scope  and  ambition  could 
only be addressed at a Union level. 

In the case of "Valorisation", this is a horizontal dimension of the programme as a 
whole. It will focus on the analysis, dissemination, communication and valorisation 
of  the  project  results  from  the  above-mentioned  strands.  National  and  regional 
platforms  would  help  collecting  best  practices  and  ideas  about  how  to  strengthen 
civic participation but pan-European platforms and common tools are also needed to 
broaden the perspective and facilitate the transnational exchange. 

The objectives of this Regulation cannot be sufficiently achieved by the Member States and 
can therefore, by reason of the transnational and multilateral nature of the programme's action 
and measures, be better achieved at European Union level.  

3.4 

Proportionality principle 

The  proposal  complies  with  the  proportionality  principle  in  that  it  does  not  go  beyond  the 
minimum  required  in  order  to  achieve  the  stated  objective  at  European  level  and  what  is 
necessary for that purpose. 

3.5 

Impact on fundamental rights 

The programme provides indirectly support on the Union citizens’ rights enshrined in Article 
39 of the Charter of Fundamental Rights. 

4. 

BUDGETARY IMPLICATION  

The Commission's proposal for a Multiannual Financial Framework for the period 2014-2020 
foresees that EUR 229 million in current prices will be allocated for a "Europe for Citizens" 
programme. 

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4.1 

Implementation 

In  management  terms,  the  Regulation  aims  at  a  more  streamlined  and  simplified  approach, 
resulting in increased cost-effectiveness. Economies of scale will be significant when actions 
of  a  similar  nature  have  similar  implementing  rules  and  procedures,  simplifying  both  for 
beneficiaries and for management bodies at EU and national level. 

Simplification  is  already  of  key  importance  in  the  current  programme  and  will  be  further 
developed  in  the  new  one.  The  use  of  an  executive  agency  for  the  running  of  the  full 
programme cycle allows achieving considerable savings in terms of administration and human 
resources. In addition, the recourse to lump sums, flat rates and unit costs, e-applications, and 
efficient  on-the-spot  checks  by  grouping  visits  to  organisations  in  the  same  region,  further 
reduces the administrative burden as well as allows significant reductions of costs. 

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2011/0436 (APP) 

Proposal for a 

COUNCIL REGULATION 

establishing for the period 2014-2020 the programme "Europe for Citizens" 

THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular 
Article 352 thereof, 

Having regard to the proposal from the European Commission, 

After transmission of the draft legislative act to the national Parliaments, 

Having regard to the consent of the European Parliament1, 

Acting in accordance with a special legislative procedure, 

Whereas: 

(1) 

In  line  with  Article  11  of  the  Treaty  on  European  Union,  the  Union's  institutions 
should  give  citizens  and  representative  associations  the  opportunity  to  make  known 
and publicly exchange their views in all areas of Union action, as well as maintain an 
open,  transparent  and  regular  dialogue  with  representative  associations  and  civil 
society. 

(2)  With  the  Europe  2020  Strategy,  the  Union  and  the  Member  States  aim  at  delivering 
growth, employment, productivity and social cohesion for the coming decade2.  

(3)  While  there  is  objectively  a  clear  added  value  of  being  an  Union  citizen  with 
established rights, the Union does not always highlight the link between the solution of 
a broad range of economic and social problems and the Union's policies in an effective 
way.  Hence,  the  impressive  achievements  in  terms  of  peace  and  stability  in  Europe, 
long-term  sustainable  growth,  stable  prices,  an  efficient  protection  of  consumers  and 
the  environment  and  the  promotion  of  fundamental  rights,  have  not  always  led  to  a 
strong feeling of belonging of citizens to the Union. 

(4) 

In order to bring Europe closer to its citizens and to enable them to participate fully in 
the construction of an ever closer Union, a variety of actions and coordinated efforts 
through transnational and Union level activities are required. The European Citizens' 

1 
2 

OJ C , , p. . 
COM (2010)2020 final of 3.3.2010 

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(5) 

(6) 

Initiative  provides  a  unique  opportunity  to  enable  citizens  to  participate  directly  in 
shaping the development of EU legislation3. 

Decision  No  1904/2006/EC  of  the  European  Parliament  and  of  the  Council  of  12 
December 2006 establishing for the period 2007 to 2013 the programme "Europe for 
Citizens" to promote active European citizenship4 set out an action programme which 
has confirmed the need to promote sustained dialogue with civil society organisations 
and municipalities and to support the active involvement of citizens. 

The  interim  evaluation  report,  a  public  online  consultation  and  two  consecutive 
stakeholder  consultation  meetings  confirmed  that  a  new  Programme  is  considered 
relevant  both  by  civil  society  organisations  and  by  participating  individuals  and  it 
should be established in order to have an impact at an organisational level in terms of 
capacity  building  and  on  a  personal  level  in  terms  of  increased  interest  in  Union 
matters.  

(7)  With  regard  to  the  themes  of  projects,  their  embedding  in  the  local  and  regional 
context,  and  to  the  composition  of  stakeholders  there  should  be  important  synergies 
with  other  Union  programmes,  namely  in  the  areas  of  employment,  social  affairs, 
education,  youth  and  culture,  justice,  equality  between  women  and  men  and  non-
discrimination, and regional policy. 

(8) 

(9) 

The  new  programme  should  cover  a  wide  spectrum  of  different  actions  and  include, 
among  others,  citizens'  meetings,  contacts  and  debates  on  citizenship  issues,  Union 
level events, initiatives to reflect on defining moments in European history, initiatives 
to raise awareness about the Union institutions and their functioning, and debates on 
European policy issues, with a view to invigorate all aspects of public life. 

A  horizontal  dimension  of  the  Programme  should  ensure  the  valorisation  and 
transferability  of  results  for  enhanced  impact  and  long-term  sustainability.  For  this 
purpose, activities launched should have a clear link to the European political agenda, 
and be communicated appropriately. 

(10)  Special  attention  should  be  paid  to  the  balanced  integration  of  citizens  and  civil 
society organisations from all Member States into transnational projects and activities, 
taking into account the multilingual character of the EU. 

(11)  The acceding countries, candidate countries and potential candidates benefiting from a 
pre-accession  strategy  on  one  side,  and  the  EFTA  countries  party  to  the  EEA 
Agreement  on  the  other  side  are  recognised  as  potential  participants  in  EU 
programmes, in accordance with the agreements concluded with them. 

(12)  This  Regulation  lays  down,  for  the  entire  duration  of  the  Programme,  a  financial 
envelope  constituting  the  prime  reference,  within  the  meaning  of  point  [17]  of  the 
Inter-institutional Agreement of XX/YY/201Y between the European Parliament, the 
Council  and  the  Commission  on  cooperation  in  budgetary  matters  and  on  budgetary 

3 

4 

Regulation (EU) No. 211/2011 of the European Parliament and of the Council of 16 February 2011 on 
the citizens' initiative (OJ L 65, 11.3.2011, p. 1) 
OJ L 378/32 of 27.12.2006 

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discipline  and  sound  financial  management,  for  the  budgetary  authority  during  the 
annual budgetary procedure. 

(13)  The  resources  allocated  to  communication  actions  under  this  Regulation  shall  also 
contribute  to  corporate  communication  of  the  political  priorities  of  the  European 
Union as far as they are related to the general objectives of this Regulation. 

(14)  The  programme  should  be  monitored  regularly  and  evaluated  independently  in 
cooperation  with  the  Commission  and  the  Member  States  in  order  to  allow  for  the 
readjustments which are necessary if the measures are to be properly implemented. 

(15)  The  financial  interests  of  the  European  Union  should  be  protected  through 
proportionate  measures  throughout  the  expenditure  cycle,  including  the  prevention, 
detection and investigation of irregularities, the recovery of funds lost, wrongly paid or 
incorrectly used and, where appropriate, penalties. 

(16)  Preference will be given to grants for projects with a high impact, in particular those 
which are directly linked to EU policies with a view to participate in the shaping of the 
EU  political  agenda.  Moreover,  following 
the  principle  of  sound  financial 
management,  the  implementation  of  the  programme  should  be  further  simplified  by 
recourse to lump-sums, flat-rate financing and the application of unit-cost rates. 

(17)  Transitional  measures  to  monitor  actions  started  before  31  December  2013  under 

Decision No 1904/2006/EC should be envisaged. 

(18)  Since the objectives of this Regulation cannot be sufficiently achieved by the Member 
States and can therefore, by reason of the transnational and multilateral nature of the 
programme's  action  and  measures,  be  better  achieved  at  European  Union  level,  the 
Union may adopt measures in accordance with the principle of subsidiarity as set out 
in  Article  5  of  the  Treaty.  In  accordance  with  the  principle  of  proportionality,  as  set 
out in that Article, this Regulation does not go beyond what is necessary in order to 
achieve those objectives. 

(19) 

In  order  to  ensure  uniform  conditions  for  the  implementation  of  this  Regulation, 
implementing  powers  should  be  conferred  on  the  Commission  within  the  scope  and 
the  objectives  of  the  Programme.  Those  powers  should  be  exercised  in  accordance 
with Regulation (EU) No 182/2011 of the European Parliament and of the Council of 
16  February  2011  laying  down  the  rules  and  general  principles  concerning 
mechanisms  for  control  by  Member  States  of  the  Commission's  exercise  of 
implementing powers5. 

HAS ADOPTED THIS REGULATION: 

Article 1 

Establishment and general objectives 

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OJ L 55, 28.2.2011, p.13. 

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1. 

2. 

This regulation establishes the programme "Europe for Citizens" (hereinafter referred 
to as "the programme") for the period from 1 January 2014 to 31 December 2020. 

Under the global aim of contributing to the understanding about the European Union 
and of promoting civic participation, the programme shall contribute to the following 
general objective: 

– 

Strengthen  remembrance  and  enhance  capacity  for  civic  participation  at  the 
Union level. 

Article 2 

Specific objectives of the programme 

The  programme  shall  have  the  following  specific  objectives,  which  shall  be  implemented 
through actions on a transnational level or with a clear European dimension: 

1. 

2. 

1. 

(a) 

(b) 

raise awareness on remembrance, the Union's history, identity and aim by stimulating 
debate, reflection and networking; 

Progress will be measured against the number of beneficiaries reached directly  and 
indirectly, quality of projects, and percentage of first time applicants. 

encourage  democratic  and  civic  participation  of  citizens  at  Union  level,  by 
developing  citizens'  understanding  of  the  Union  policy  making-process  and 
promoting opportunities for societal engagement and volunteering at Union level. 

Progress will be measured against the number of beneficiaries reached directly  and 
indirectly, the perception of the EU and its institutions by the beneficiaries, quality of 
projects, and percentage of first time applicants. 

Article 3 

Structure of the programme and supported actions  

The programme shall consist of the following two strands: 

"Remembrance and European citizenship" 

"Democratic engagement and civic participation". 

The two strands shall be complemented by horizontal actions for analysis, dissemination and 
exploitation of project results ("Valorisation" actions). 

2. 

In  order  to  achieve  its  objectives,  the  programme  shall  finance  inter  alia  the 
following  types  of  actions,  implemented  on  a  transnational  level  or  with  a  clear 
European dimension: 

– 

Citizens' meetings, town-twinning 

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– 

– 

– 

– 

– 

– 

– 

– 

– 

– 

Creation and operations of transnational partnerships and networks 

Support for organisations of a general European interest  

Community building and debates on citizenship issues based on the use of ICT 
and/or social media 

Union level events 

Debates/studies and interventions on defining moments in European history, in 
particular to keep the memory alive of the crimes committed under Nazism and 
Stalinism 

Reflection/debates on common values 

Initiatives to raise awareness on the EU institutions and their functioning 

Actions that exploit and further valorise the results of the supported initiatives 

Studies on issues related to citizenship and civic participation 

Support of programme information/advice structures in the Member States 

Article 4 

Measures 

Measures may take the form of grants or public procurement contracts. 

1. 

2. 

Union  grants  may  be  provided  through  specific  forms  such  as  operating  grants,  or 
action grants. 

Public  procurement  contracts  will  cover  the  purchase  of  services,  such  as  for 
organising  events,  studies  and  research,  information  and  dissemination  tools, 
monitoring and evaluation.  

Article 5 

Participation in the programme 

The  programme  shall  be  open  to  the  participation  of  the  following  countries,  hereinafter 
referred to as the 'participating countries': 

(a) 

(b) 

the Member States; 

acceding countries, candidate countries and potential candidates, in accordance with 
the general principles and general terms and conditions for the participation of those 
countries 
the  respective  Framework 
Agreements, Association Council Decisions or similar Agreements; 

in  Union  programmes  established 

in 

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(c) 

the EFTA countries party to the EEA Agreement, in accordance with the provisions 
of that Agreement. 

Article 6 

Access to the programme 

The  programme  shall  be  open  to  all  stakeholders  promoting  European  integration,  in 
particular  local  authorities  and  organisations,  European  public  policy  research  organisations 
(think-tanks),  citizens'  groups  and  other  civil  society  organisations  (such  as  survivors' 
associations), and educational and research institutions. 

Article 7 

Cooperation with international organisations 

The  programme  may  cover  joint  activities  in  the  field  covered  by  this  programme,  with 
relevant international organisations, such as the Council of Europe and UNESCO, on the basis 
of joint contributions and in accordance with the Financial Regulation6. 

Article 8 

Implementation of the programme 

In order to implement the programme, the Commission shall adopt annual work programmes 
by  way  of  implementing  acts  in  accordance  with  the  advisory  procedure  referred  to  in 
Article 9(2).  They  shall  set  out  the  objectives  pursued,  the  expected  results,  the  method  of 
implementation  and  the  total  amount  of  the  financing  plan.  They  shall  also  contain  a 
description of the actions to be financed, an indication of the amount allocated to each action 
and  an  indicative  implementation  timetable.  They  shall  include  for  grants  the  priorities,  the 
essential evaluation criteria and the maximum rate of co-financing. 

Article 9 

Committee 

The  Commission  shall  be  assisted  by  a  committee.  That  committee  shall  be  a 
committee within the meaning of Regulation 182/2011. 

Where  reference  is  made  to  this  paragraph,  Article  4  of  Regulation  182/2011  shall 
apply. 

Council  Regulation  (EC,  Euratom)  No  1605/2002  of  25  June  2002  on  the  Financial  Regulation 
applicable  to  the  general  budget  of  the  European  Communities  (the  Financial  Regulation)  OJ  L  248, 
16.9.2002, p. 1. - Regulation as amended by Regulation (EC, Euratom) No 1995/2006 of 13 December 
2006 (OJ L 390, 30.12.2006, p. 1). 

1. 

2. 

6 

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13 

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Article 10 

Stakeholder consultation 

The Commission shall have a regular dialogue with the beneficiaries of the programme and 
relevant stakeholders and experts. 

Article 11 

Coherence with other Union instruments 

The  Commission  shall  ensure  the  coherence  and  the  complementarity  between  this 
programme  and  instruments  in  other  areas  of Union action, especially education, vocational 
training,  culture,  sport,  fundamental  rights  and  freedoms,  social  inclusion,  gender  equality, 
combating  discrimination,  research  and  innovation,  the  enlargement  policy  and  the  Union 
external action. 

Article 12 

Budget 

The  financial  envelope  for  the  implementation  of  the  programme  shall  be  €229 
million. 

The  resources  allocated  to  communication  actions  under  this  Regulation  shall  also 
contribute to covering the corporate communication of the political priorities of the 
European  Union7,  as  far  as  they  are  related  to  the  general  objectives  of  this 
Regulation. 

Article 13 

Protection of the European Union's financial interest  

The  Commission  shall  take  appropriate  measaures  ensuring  that,  when  actions 
financed  under  this  Regulation  are  implemented,  the  financial  interests  of  the 
European  Union  are  protected  by  the  application  of  preventive  measures  against 
fraud,  corruption  and  any  other  illegal  activities,  by  effective  checks  and,  if 
irregularities are detected, by the recovery of the amounts wrongly paid and, where 
appropriate, by effective, proportionate and deterrent penalties. 

The  Commission  or  its  representatives  and  the  Court  of  Auditors  shall  have  the 
power  of  audit,  on  the  basis  of  documents  and  on-the-spot,  over  all  grant 
beneficaries,  contractors  and  subcontractors  who  have  received  Union  funds  under 
the Programme. 

Communication  from  the  Commission  to  the  European  Parliament,  the  Council,  the  European 
Economic and Social Committee and the Committee of the Regions – A Budget for Europe 2020 Part II 
(Policy fiches), COM(2011) 500 final, 29.06.2011. 

1. 

2. 

1. 

2. 

7 

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14 

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The  European  Anti-fraud  Office  (OLAF)  may  carry  out  on-the-spot  checks  and 
inspections on economic operators concerned directly or indirectly by such funding 
in  accordance  with  the  procedures  laid  down  in  Regulation  (Euratom,  EC)  No 
2185/96 with a view to establishing whether there has been fraud, corruption or any 
other  illegal  activity  affecting  the  financial  interests  of  the  European  Union  in 
connection with a grant agreement or grant decision or a contract concerning Union 
funding. 

Without  prejudice  to  the  first  and  second  sub-paragraphs,  cooperation  agreements 
with  third  countries  and  international  organisations  and  grant  agreements  and  grant 
decisions  and  contracts  resulting  from  the  implementation  of  this  Regulation  shall 
expressly  empower  the  Commission,  the  Court  of  Auditors  and  OLAF  to  conduct 
such audits, on-the-spot checks and inspections. 

Article 14 

Monitoring and evaluation 

1. 

2. 

3. 

(a) 

(b) 

The Commission shall ensure that the Programme is regularly monitored against its 
objectives  using  performance  related  indicators.  The  results  of  the  monitoring  and 
evaluation  process  shall  be  utilised  in  implementing  the  programme.  Monitoring 
shall  include  in  particular  the  drawing  up  of  the  reports  referred  to  in  paragraph  3 
points (a) and (c). 

Where relevant, indicators should be disaggregated by gender and age. 

The  Commission  shall  ensure  regular,  external  and  independent  evaluation  of  the 
programme and shall report to the European Parliament on a regular basis. 

The Commission shall submit to the European Parliament, the Council, the European 
Economic and Social Committee and the Committee of the Regions: 

an  interim  evaluation  report  on  the  results  obtained  and  on  the  qualitative  and 
quantitative  aspects  of  the  implementation  of  the  programme  no  later  than  31 
December 2017; 

a communication on the continuation of the programme no later than 31 December 
2018; 

(c) 

an ex-post evaluation report no later than 1 July 2023.  

Article 15 

Transitional provision 

Decision No 1904/2006/EC of the European Parliament and of the Council shall be repealed 
with effect from 1 January 2014. 

Actions  started  before  31  December  2013  pursuant  to  Decision  No  1904/2006/EC  shall 
continue to be governed, until their completion, by that Decision. 

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15 

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As  provided  by  Article  18  of  the  Financial  Regulation,  the  appropriations  corresponding  to 
assigned revenue arising from the repayment of amounts wrongly paid pursuant to Decision 
1904/2006/EC may be made available to the Programme. 

Article 16 

Entry into force 

This Regulation shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union. 

This Regulation shall be binding in its entirety and directly applicable in all Member States. 

It shall apply from 1 January 2014. 

Done at Brussels, 

For the Council 
The President 

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ANNEX  

1. 

DESCRIPTION OF INITIATIVES 

Complementary information on access to the programme 

STRAND 1: Remembrance and European citizenship 

The  strand  is  defined  by  the  possible  projects  and  initiatives  that  can  be  launched  under  its 
heading, not by the type of civic organisations or actors that can apply. 

It  will  support  activities  that  invite  to  reflection  on  common  values  in  the  broadest  sense, 
taking  into  account  diversity.  Funds  may  be  available  for  initiatives  reflecting  on  causes  of 
totalitarian  regimes  in  Europe's  modern  history  (especially  but  not  exclusively  Nazism  and 
Stalinism)  and  to  commemorate  their  victims.  The  strand  should  also  encompass  activities 
concerning  other  reference  points  in  recent  European  history.  In  particular,  it  will  give 
preference  to  actions  which  encourage  tolerance  and  reconciliation  with  a  view  to  reaching 
the younger generation. 

STRAND 2: Democratic engagement and civic participation 

The  strand  is  defined  by  the  possible  projects  and  initiatives  that  can  be  launched  under  its 
heading,  not  by  the  type  of  civic  organisations  or  actors  that  can  apply.  The  strand  will 
accommodate  activities  that  cover  civic  participation  in  the  broadest  sense,  with  particular 
focus on structuring methods for long-term sustainability. It will give preference to initiatives 
and projects with a clear link to the European political agenda. 

The  strand  may  also  cover  projects  and  initiatives  that  develop  opportunities  for  solidarity, 
societal engagement and volunteering at Union level. 

Much remains to be done to attract more women in political and economic decision-making. 
Women's  voices  should  be  better  heard  and  acted  upon  by  those  responsible  for  taking  the 
policy decisions that impact on people's lives. 

HORIZONTAL ACTION: Valorisation 

This action shall be defined for the Programme overall and be applicable to both Strand 1 and 
Strand 2.  

It  will  support  initiatives  that  boost  the  transferability  of  results,  provide  better  return  on 
investment,  and  increase  learning  from  experience.  The  raison  d'être  of  this  action  is  the 
further "valorisation" and exploitation of the results of the initiatives launched for the purpose 
of boosting long-term sustainability. 

It  will  include  "capacity  building"  -  the  development  of  support  measures  to  exchange  best 
practices,  to  pool  experiences  between  stakeholders  at  local  and  regional  levels  including 
public authorities,  and  to develop new skills, for example through training. The  latter  could 
include peer-to-peer exchange, training for trainers, as well as for example the development of 
a database on the organisations/projects funded by the programme.  

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17 

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2. 

PROGRAMME MANAGEMENT 

The  programme  will  develop  the  principle  of  multi-annual  partnerships  based  on  agreed 
objectives, building on the analysis of the results, in order to ensure mutual benefits for both 
civil society and the European Union. 

In  general,  preference  will  be  given  to  grants  for  projects  with  a  high  impact,  in  particular 
those which are directly linked to Union policies with a view to participate in the shaping of 
the Union political agenda. 

The management of the programme and the majority of actions may be centrally managed by 
an executive agency. 

All  actions  will  be  implemented  on  a  transnational  basis  or  should  have  a  clear  European 
dimension.  They  will  encourage  mobility  of  citizens  and  the  exchange  of  ideas  within  the 
European Union. 

The elements of networking and focussing on the multiplier effects, including the use of state 
of  the  art  information  and  communication  technologies  (ICT)  and  social  media,  will  be 
important and will be reflected both in the types of activities and the range of organisations 
involved.  The  development  of  interaction  and  synergy  among  the  various  types  of 
stakeholders involved in the programme will be strongly encouraged. 

The programme budget may also cover expenditure associated with the preparation, follow-
up,  monitoring,  auditing  and  evaluation  activities  directly  necessary  for  the  management  of 
the  programme  and  the  realisation  of  its  objectives,  in  particular  studies,  meetings, 
information  and  publication  activities,  expenditure  associated  with  the  IT  networks  for  the 
exchange  of  information  and  any  other  administrative  and  technical  support  expenditure  on 
which the Commission may decide for the management of the programme. 

The overall administrative expenditure of the programme should be proportional to the tasks 
provided for in the programme concerned. 

The  Commission  may  undertake  information,  publication  and  dissemination  activities  as 
appropriate, thereby ensuring broad knowledge and a high impact of the activities supported 
by the programme. 

The  budget  allocated  shall  also  cover  corporate communication  on  the  political  priorities  of 
the Union8. 

3. 

MONITORING 

The specific objectives in Article 2 describe the results which are sought to be achieved by the 
Programme. Progress will be measured by using performance related indicators, as follows: 

Specific  objective  1:  Raise  awareness  on  remembrance,  Union  history,  identity  and  aim  by 
stimulating debate, reflection and networking. 

8 

Communication  from  the  Commission  to  the  European  Parliament,  the  Council,  the  European 
Economic and Social Committee and the Committee of the Regions – A Budget for Europe 2020 Part II 
(Policy fiches), COM(2011) 500 final, 29.06.2011. 

EN 

18 

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Result indicators 

Latest known result 

Medium term target 
(result) 

Number 
reached 
indirectly 

of 

beneficiaries 
and 

directly 

The  indicators  currently  used 
do not provide this data. 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

Number  of  projects  and 
quality of results 

The  indicators  currently  used 
do not provide this data. 

Percentage  of 
applicants 

first 

time 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

Average  figure  approx.  33% 
(depending  on  action  and 
year) 

Increase of projects by 80% 

Increase of the average score 
given by the external experts 

Minimum  15%  across 
board. 

the 

Specific objective 2: Encourage democratic and civic participation of citizens at Union level, 
by  developing  citizens'  understanding  of  the  Union  policy  making-process  and  promoting 
opportunities for societal engagement and volunteering at Union level. 

Result indicators 

Latest known result 

Number  of  directly  involved 
participants 

1.100.000 citizens (2010) 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

Number of persons indirectly 
reached by the Programme 

The  indicators  currently  used 
do not provide this data. 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

of 
Number 
organisations 

participating 

The  indicators  currently  used 
do not provide this data. 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

Medium term target 
(result) 

Minimum  600.000  persons 
per  year  with  a  balanced 
participation between women 
and men. 

Aggregation  of  information 
and  results  provided  in  the 
final reports. 

Medium term target:  
5 million persons (taking into 
account the number of 
women and men reached). 

2.000 organisations per year. 

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The perception of the EU and 
its 
the 
beneficiaries 

institutions 

by 

to 

the 
According 
Eurobarometer  of  August 
2011, less than half (41%) of 
European  citizens  trust  the 
feel  a  sense  of 
EU  or 
belonging to it. 

level  of 

trust/ 
Increased 
confidence  by  programme 
beneficiaries  in  the  European 
Union  after  completion  of 
their project. 

figures 

Baseline 
for 
programme  beneficiaries  to 
be 
the 
established 
inception of projects. 

at 

Quality of projects 

The  indicators  currently  used 
do not provide this data. 

Increase of the average score 
given by the external experts 

Percentage of first time 
applicants 

Number  of  transnational  and 
multi-partner 
partnerships 
and networks 

Number and quality of policy 
initiatives  following-up  on 
activities  supported  by  the 
programme  at  the  local  or 
European level  

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

Average  figure  approx.  33% 
(depending  on  action  and 
year) 

from 

(data 

2009. 
656 
Excludes  operating  grants 
and remembrance). 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

The  indicators  currently  used 
do not provide this data. 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

Minimum  15%  across 
board. 

the 

Increase by 5% (transnational 
partnerships and networks) 

Increase  by  50% 
partner 
networks) 

partnerships 

(multi-
and 

Aggregation  of  information 
and  results  provided  in  the 
final reports. 

Geographical coverage of the 
activities – 

The  indicators  currently  used 
do not provide this data. 

least  one  project  per 

At 
country/year. 

participants 

Correlation  between  number 
of 
the 
Programme 
total 
population per country. 

and 

in 

The  new  programme  will 
establish  a  baseline  for  this 
indicator. 

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4. 

CONTROLS AND AUDITS  

For  projects  selected  in  accordance  with  this  Regulation,  a  sampling  audit  system  will  be 
established. 

The beneficiary of a grant must make available to the Commission all supporting documents 
relating  to  expenditure  for  a  period  of  five  years  from  the  date  of  the  final  payment.  The 
beneficiary  of  a  grant  must  ensure  that  where  applicable,  supporting  documents  in  the 
possession of partners or members are made available to the Commission. 

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LEGISLATIVE FINANCIAL STATEMENT FOR PROPOSALS 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1.  Title of the proposal/initiative  

1.2.  Policy area(s) concerned in the ABM/ABB structure 

1.3.  Nature of the proposal/initiative  

1.4.  Objective(s)  

1.5.  Grounds for the proposal/initiative  

1.6.  Duration and financial impact  

1.7.  Management method(s) envisaged  

2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

2.2.  Management and control system  

2.3.  Measures to prevent fraud and irregularities  

3. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

3.1.  Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget  line(s) 
affected  

3.2.  Estimated impact on expenditure  

3.2.1. Summary of estimated impact on expenditure  

3.2.2. Estimated impact on operational appropriations  

3.2.3. Estimated impact on appropriations of an administrative nature 

3.2.4. Compatibility with the current multiannual financial framework 

3.2.5. Third-party participation in financing  

3.3.  Estimated impact on revenue

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LEGISLATIVE FINANCIAL STATEMENT FOR PROPOSALS 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1. 

Title of the proposal/initiative  

Proposal  for  a  Council  Regulation  establishing  for  the  period  2014-2020  the  programme 
"Europe for Citizens" 

1.2. 

Policy area(s) concerned in the ABM/ABB structure9  

16.05 Fostering European Citizenship 

1.3. 

Nature of the proposal/initiative  

⌧ The proposal/initiative relates to a new action  

(cid:133) The proposal/initiative relates to a new action following a pilot project/preparatory 
action10  

(cid:133) The proposal/initiative relates to the extension of an existing action  

(cid:133) The proposal/initiative relates to an action redirected towards a new action  

1.4. 

Objectives 

1.4.1.  The Commission's multiannual strategic objective(s) targeted by the proposal/initiative  

To reinforce European Citizenship 

1.4.2. 

Specific objective(s) and ABM/ABB activity(ies) concerned  

The programme shall have the following specific objectives, which shall be implemented 
through actions on a transnational level or with a clear European dimension: 

1.  Raise  awareness  on  remembrance,  Union  history,  identity  and  aim  by  stimulating 
debate, reflection and networking; 

2. Encourage democratic and civic participation of citizens at Union level, by developing 
citizens'  understanding  of  the  Union  policy  making-process  and  promoting  opportunities 
for societal engagement and volunteering at Union level. 

ABM/ABB activity(ies) concerned 

16.05 Fostering European Citizenship 

9 
10 

ABM: Activity-Based Management – ABB: Activity-Based Budgeting. 
As referred to in Article 49(6)(a) or (b) of the Financial Regulation. 

EN 

23 

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1.4.3.  Expected result(s) and impact 

Specify  the  effects  which  the  proposal/initiative  should  have  on  the  beneficiaries/groups 
targeted. 

Greater capacity of citizens' organisations to engage citizens in the democratic life of 

- 
the Union 

1.4.4. 

Indicators of results and impact  

Specify the indicators for monitoring implementation of the proposal/initiative. 

- Number and quality of projects promoted by citizens' organisations with a view to: 

-- have an impact on the Union policy making process 

-- strengthen cohesion in society 

-- enhance the understanding of the role of the Union. 

- Number of directly and indirectly involved participants  

- Number of participating organisations, transnational partnerships and networks 

- Percentage of first time applicants 

- Geographical coverage of the activities  

1.5. 

Grounds for the proposal/initiative  

1.5.1.  Requirement(s) to be met in the short or long term  

The programme aims to address the need for more genuine debates on Union related issues 
at  the  local,  regional  and  national  levels,  which  can  be  translated  into  a  pan-European 
perspective. It seeks to reach out to the large group of citizens – those who would normally 
not seek to influence or take part in Union affairs – through a broad set of organisations to 
take a first step towards involvement, whatever the (Union related) topic or format, as long 
as it is trans-national or has a European dimension. With its horizontal approach, its aim is 
not  to  replace  the  thematic  programmes,  or  to  duplicate  their  consultation  process  at  the 
Union level, but to mobilise citizens at local level to debate on concrete issues of European 
interest. By doing this, they become aware of the impact of Union policies in their daily 
lives.  They  can  influence  and  experience  the  benefits  of  Europe  and  connect  with  the 
mission of the Union. 

The  programme  will  build  on  the  analysis  of  the  strengths  and  the  weaknesses  of  the 
current  “Europe  for  Citizens”  programme  (2007-2013),  as  regards  its  future  programme 
design,  targeting,  out-reach  and  visibility  in  societal  and  geographical  terms,  impact 
analysis and valorisation/dissemination mechanisms. 

1.5.2.  Added value of EU involvement 

By providing an instrument that can help to honour the institutions' obligation stipulated in 
Article  11 TEU "to give citizens and  representative associations  the  opportunity to make 
known their views in all areas of Union action" and to "maintain an open, transparent and 

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24 

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regular  dialogue  with  representative  associations  and  civil  society",  the  Programme 
respects the subsidiarity principle. These tasks can only be met by the Union, and not at the 
Member State level. 

There is no single solution with a view to re-establish the link between the Union and its 
citizens,  to  effectively  promote  civic  participation  and  thus  to  strengthen  the  sense  of 
belonging  and  of  European  identity.  They  require  a  variety  of  actions  and  co-ordinated 
efforts through transnational and European level activities. 

By  their  very  nature,  Europe  societal  engagement  can  only  be  strengthened  by  enabling 
individual citizens and citizens' associations to interact at a transnational level. Actions at 
national and local levels alone would thus be insufficient and ineffective. 

1.5.3.  Lessons learned from similar experiences in the past 

The results of two studies (conducted in 2008 and 2009) and the interim evaluation of the 
current  "Europe  for  Citizens"  programme  2007-2013  (conducted  in  2009/2010)  already 
provide  an  indication  of  the  programme's  achievements  up  to  present.  The  interim 
evaluation  looked  at  the  impact  of  the  programme  on  participating  organisations  and 
individuals. 82% of the respondents (and 84% of those representing civil society) felt that 
the programme had helped to develop the capacity of their organisation. 

The  study  on  developing  impact  indicators  for  the  Europe  for  Citizens  programme  and 
adapting  them  to  the  2009  Annual  Management  Plan  "Europe  for  Citizens  Survey  2009" 
highlighted the changes in attitudes of those who participated in the activities financed by 
the programme either once or repeatedly. Results show that 83% of the respondents in the 
survey feel more aware of aspects relating to European culture, identity and heritage as a 
result of participation in the programme's activities. 75% of the respondents claim to feel 
more European and 71% claim to feel more part of the European Union. The proportion of 
respondents claiming to feel more solidarity with fellow Europeans was 82%. 

1.5.4.  Coherence and possible synergy with other relevant instruments 

Articles 10-11 of the Treaty on the European Union recognises the right of every citizen to 
participate  in  the  democratic  life  of  the  Union,  and  that  decisions  have  to  be  taken  as 
openly  and  as  closely  as  possible  to  citizens.  Moreover,  it  requests  that  citizens  and 
representative associations are given the opportunity to exchange their views in all areas of 
Union action, and that institutions maintain an open, transparent and regular dialogue with 
representative associations and civil society.  

As  a  meaningful  and  fully  expressive  manifestation  of  the  Lisbon  Treaty's  provisions, 
President Barroso, enunciated, especially in his "Political Guidelines" of September 2009 a 
much stronger focus on citizens being at the very centre of European policies. As outlined 
below,  it  is  planned  to  link  the  activities  carried  out  under  the  next  generation  of  the 
"Europe  for  Citizens"  programme  much  more  closely  with  concrete  policy  making. 
Consequently,  there  will  be  a  strong  cooperation  between  Commission  services  which 
implement respective policies and programmes.  

The programme is one of the instruments to link the democratic principles of Articles 10-
11 TEU with a broad range of sectoral EU policies without replacing the specific dialogues 
with  citizens,  stakeholders  and  interest  groups  that  the  European  Commission  maintains. 
The  next  generation  of  the  “Europe  for  Citizens”  programme  empowers  citizens  to 

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exchange views on all areas of Union action and at all stages of the formal decision making 
process. With regard to the themes of projects, their embedding in the local and regional 
context,  and  to  the  composition  of  stakeholders  there  are  important  synergies  with  other 
Union  programmes,  namely  in  the  areas  of  employment,  social  affairs  and  equal 
opportunities, education, youth and culture, justice, and regional policy. 

1.6. 

Duration and financial impact  

⌧ Proposal/initiative of limited duration  

–  ⌧ Proposal/initiative in effect from 01/01/2014 to 31/12/2020  

–  ⌧ Financial impact from 2014 to 2022  

(cid:133) Proposal/initiative of unlimited duration 

–  Implementation with a start-up period from YYYY to YYYY, 

–  followed by full-scale operation. 

1.7.  Management mode(s) envisaged11  

⌧ Centralised direct management by the Commission  

⌧ Centralised indirect management with the delegation of implementation tasks to: 

–  ⌧ executive agencies  

–  (cid:133)  bodies set up by the Communities12  

–  (cid:133)  national public-sector bodies/bodies with public-service mission  

–  (cid:133)  persons entrusted with the implementation of specific actions pursuant to Title V of 
the  Treaty  on  European  Union  and  identified  in  the  relevant  basic  act  within  the 
meaning of Article 49 of the Financial Regulation  

(cid:133) Shared management with the Member States  

(cid:133) Decentralised management with third countries  

(cid:133) Joint management with international organisations (to be specified) 

If more than one management mode is indicated, please provide details in the "Comments" 
section. 

Comments  

11 

12 

Details of management modes and references to the Financial Regulation may be found on the BudgWeb site: 
http://www.cc.cec/budg/man/budgmanag/budgmanag_en.html 
As referred to in Article 185 of the Financial Regulation. 

EN 

26 

   EN 

 
                                                 
2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

Specify frequency and conditions. 

The  Commission  shall  submit  to  the  European  Parliament,  the  Council,  the  European 
Economic and Social Committee and the Committee of the Regions: 

1.  An  interim  evaluation  report  on  the  results  obtained  and  on  the  qualitative  and 
quantitative  aspects  of  the  implementation  of  the  programme  no  later  than  31  December 
2017. 

2.  A  communication  on  the  continuation  of  the  programme  no  later  than  31  December 
2018. 

3. An ex-post evaluation report no later than 1 July 2023. 

2.2.  Management and control system  

2.2.1.  Risk(s) identified  

A: Key risks and key causes of errors 

The following key risks and causes of errors have been identified for the future Europe for 
Citizens Programme, on the basis of those already reported for the current programme: 

-  Specific  target  public:  most  participants  to  the  programme  are  likely  to  be  small  and 
medium-sized  organisations.  Some  of  them  may  not  have  a  strong  financial  footing  or 
sophisticated  management  structures.  This  may  have  an  impact  on  their  financial  and 
operational capacity for managing EU funds; 

- Limited risk of double funding, as entities may benefit from several grants under different 
EU Programmes. 

It  should  be  noted  that  most  of  the  actions  under  the  current  Europe  for  Citizens 
programme  are  managed  by  the  Education,  Audiovisual  and  Culture  Executive  Agency 
(EACEA). This may be continued under the future programme.  

Actions managed by an executive agency 

The  Commission  will  apply  the  control  measures  required  for  executive  agencies  in 
accordance  with  Article  59  of  the  Financial  Regulation  [in  accordance  with  Council 
Regulation (EC) N° 58/2003 Regulation on executive agencies]. 

In  addition,  the  Commission  will  monitor  and  control  that  the  executive  agency  realises 
appropriate  control  objectives  for  the  actions  that  it  will  be  entrusted  to  manage.  This 
supervision will be integrated in the terms of cooperation between the parent DG and the 
executive agency and in the biannual reporting of the agency. 

In  addition,  the  simplification  measures  that  are  foreseen  in  the  proposed  programme 
should further reduce the risks for errors. 

EN 

27 

   EN 

 
Actions managed directly by the Commission 

The  Commission  intends  to  manage  only  a  minimum  of  grants  and  service  contracts 
directly. 

An  analysis  of  the  observed  errors  under  the  current  programme  shows  that  they 
predominantly  concern  the  inability  of  beneficiaries  to  produce  justifying  documents  or 
that these documents are of insufficient quality. Corrective actions which have been taken 
should  reduce  observed  errors  before  the  end  of  the  current  MFF.  Actions  include 
information  actions  with  beneficiaries  to  make  them  aware  of  their  obligations,  moving 
more to result-based closure of projects. 

Also  in  the  case  of  centralised  direct  transactions,  the  foreseen  simplifications  will  help 
reducing the risk for errors. 

B: Expected error rates 

For the years 2009 to 2010, the multi-annual error rate is in the range of 1,40% to 1,50%.  

Most of the errors fell within the key risks identified above. In 2010, in order to mitigate 
the risks, an action plan has been designed and is being implemented, comprising measures 
to  improve  the  quality  of  information  provided  to  beneficiaries  on  their  financial 
obligations,  a  strategy  to  improve  the  efficiency  and  effectiveness  of  monitoring  visits,  a 
strategy to improve desk controls and a consolidation of the 2011 audit plan. 

Given  additional  simplification  measures  and  control  measures  that  are  planned  to  be 
implemented compared to the current programme (see 2.2.2), it can be concluded that the 
level of non-compliance for the Europe for Citizens Programme is expected to be under the 
2% threshold.  

2.2.2.  Control method(s) envisaged  

A: Information on the internal control system set up within the EACEA 

The  control  system  for  the  Europe  for  Citizens  Programme  will  be  risk-based.  It  will 
include the following main controls, to be mostly implemented by the EACEA.  

1. At the selection stage: 

- Control of the operational and financial capacity of applicants 

- Checks of eligibility and exclusion criteria 

- Budget and content evaluation and check 

- Legal and financial verifications  

- Identification of cases of potential double funding using appropriate IT tools 

2. During the contract management phase 

- Financial circuits based on segregation of duties 

- Wider use of flat rates and lump sums to reduce the risk of errors 

EN 

28 

   EN 

 
- For budget-based grants, definition of the desk controls to be applied to final statements 
based on an assessment of the risks involved and the costs of controls: 

* for grants above a threshold, audit certificates to be mandatory at the final payment 

stage 

*for smaller grants, samples of invoices to be provided by beneficiaries; the content 

of the samples will be determined for each action following a risk-based analysis. 

-  Simplification  of  rules  as  well  as  improvement  of  the  clarity  and  transparency  of  the 
information provided to the beneficiaries concerning those rules  

- Improvement of the efficiency and effectiveness of monitoring visits by using risk-based 
criteria  for  the  choice  of  projects  to  be  visited  and  quality  criteria  to  follow-up  their 
implementation.  

3. Ex-post 

- Annual ex-post audit plan (risk-based and random selection) based on a comprehensive 
risk analysis  

-  Ad-hoc  audits  to  be  implemented  when  there  are  serious  concerns  in  terms  of 
irregularities and/or suspected fraud. 

To  conclude,  the  concrete  burden  of  the  controls  on  the  beneficiaries  should  decrease 
compared to the current situation, as part of the expected lower risk of non-compliance will 
result from additional simplifications and better quality of supporting information provided 
to beneficiaries.  

EN 

29 

   EN 

 
 
 
4. Supervision of the EACEA by the Commission 

In  addition  to  controls  regarding  the  grant  process,  the  Commission  will  also  apply  the 
control  measures  required  for  executive  agencies  in  accordance  with  Article  59  of  the 
Financial  Regulation.  It  will  monitor  and  control  that  the  EACEA  realises  appropriate 
control objectives for the actions that it will be entrusted to manage. This supervision will 
be integrated in the terms of cooperation between the parent DG and EACEA and in the 
half year reporting of the agency. 

B: Estimation of costs of control for actions managed by the EACEA 

1. During the selection and the contract management phases 

1.1 Staff costs 

The  estimation  is  calculated  taking  into  account  control  activities  carried  out  under  the 
current Europe for Citizens Programme: 

- by operational and financial staff having initiation and verification roles 

- in all phase of the project life cycle (selection, contracting and payments). 

Number of staff carrying out 
control activities 
Contractual agents: 6,6 
Temporary Agents: 1,6 

Standard costs 

Total (1 year) 

64.000€ 
127.000€ 

422.400€ 
203.200€ 

Total for the Programme 
duration: 4.379.200€ 

1.2. Other costs 

On the spot Missions 
Audit certificates to be provided 
by beneficiaries  

Standard costs 
1.000€ 
1.300€ 

Total (1 year) 

20.000€ 
86.000€ 

Total for the Programme 
duration: 742.000€ 

2. Ex-post controls 

2.1 Staff 

Number of staff carrying out 
control activities 
Contractual agents: 0.25 
Temporary Agents: 0,05 

Standard costs 

Total (1 year) 

64.000€ 
127.000€ 

16.000€ 
6.350€ 
Total for the Programme 
duration: 156.450€ 

EN 

30 

   EN 

 
 
 
 
 
 
 
 
 
 
 
2.2. Ex-post audits 

Random, risk-based & ad-hoc 
audits 

Standard costs 

Total (1 year) 

10.500€ 

98.000€ 
Total for the Programme 
duration: 686.000€ 

3. Total costs of controls in EACEA compared to the operational budget to be managed 

Given  an  operational  budget  of  205,9  MIO€  for  the  Europe  for  Citizens  programme,  the 
total cost of control for actions managed by EACEA is approximately 2.90% of the budget. 

2.3.  Measures to prevent fraud and irregularities  

In addition to the application of all regulatory control mechanisms, DG COMM will devise 
an  anti-fraud  strategy  in  line  with  the  Commission's  new  anti-fraud  strategy  (CAFS) 
adopted on 24 June 2011 to ensure inter alia that its internal anti-fraud related controls are 
aligned with the CAFS and that its fraud risk management approach is geared to identify 
fraud  risk  areas  and  adequate  responses.  Where  necessary,  networking  groups  and 
adequate  IT  tools  dedicated  to  analysing  fraud  cases  related  to  the  Europe  for  Citizens 
programme will be set up. 

It should be highlighted that only a very limited number of fraud cases have been reported 
to OLAF under the current Europe for Citizens Programme (4 cases). 

That,  in  combination  with  low  error  rates,  justifies  that  measures  to  prevent  fraud  and 
irregularities in the new programme will have to be proportional and cost effective. 

In  order  to  mitigate  potential  fraud  and  irregularities,  the  following  measures  are 
envisaged.  

-  The  prevention  of  potential  fraud  and  irregularities  is  considered  already  at  the 
programme set up, by the simplification of rules and the wider use of flat rates and lump 
sums.  

- Systematic check of potential double funding and identification of beneficiaries of several 
grants will be done. 

-  Ad  hoc  audits  will  be  implemented  when  there  are  serious  concerns  in  terms  of 
irregularities and/or suspected fraud. 

-  The  Executive  Agency  will  have  to  report  potential  fraud  and  irregularities  to  the 
Commission ad hoc as well as in their regular reporting.  

EN 

31 

   EN 

 
 
 
 
 
 
 
3. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

3.1. 

Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget  line(s) 
affected  

•  Existing expenditure budget lines  

In order of multiannual financial framework headings and budget lines. 

Budget line 

Type of  
expenditure 

Contribution  

Diff./non-
diff 
(13) 

from 
EFTA14 
countries 

from 
candidate 
countries
15 

from third 
countries 

within the meaning of  
Article 18(1)(aa) of the 
Financial Regulation  

16.01.04. 
Europe 
Expenditure of administrative nature 

for 

Citizens

Non-diff 

NO 

YES 

16.05.01.01 Europe for Citizens 

Diff./ 

YES 

YES 

•  New budget lines requested  

In order of multiannual financial framework headings and budget lines. 

NO 

NO 

NO 

NO 

Budget line 

Type of 
expenditure 

Contribution  

Number  
Security and Citizenship 

Diff./non-
diff. 

from EFTA 
countries 

from 
candidate 
countries 

from third 
countries 

within the meaning of  
Article 18(1)(aa) of the 
Financial Regulation  

Heading of 
multiannual 
financial 
framework 

3 

3 

Heading of 
multiannual 
financial 
framework 

[XX.YY.YY.YY] 

3 

YES/NO 

YES/NO 

YES/NO 

YES/NO 

13 
14 
15 

Diff. = Differentiated appropriations / Non-Diff. = Non-differentiated appropriations 
EFTA: European Free Trade Association.  
Acceding countries, candidate countries and, where applicable, potential candidates. 

EN 

32 

   EN 

 
 
 
 
                                                 
3.2. 

Estimated impact on expenditure  

3.2.1. 

Summary of estimated impact on expenditure  

Heading of multiannual financial 
framework:  

3 

Security and Citizenship 

EUR million (to 3 decimal places) in current prices 

DG: COMM 

(cid:121) Operational appropriations  

16.05.01.01 

Number of budget line 

Appropriations 
from the envelope for specific programmes17  

administrative 

an 

of 

Year 
201416 

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

Year 
2021 

Year 
2022 

TOTAL 

27.800 
16.175 

27.800 
23.725 

28.800 
28.125 

29.700 
28.025 

29.700 
29.400 

30.600 
30.300 

31.600 
30.300 

0 
11.700 

0 
8.250 

206.000 
206.000 

Commitments 
Payments 

Commitments 

Payments 

(1) 
(2) 

(1a) 

(2a) 

nature 

financed 

16.01.04. 

(3) 

3.200 

3.200 

3.200 

3.300 

3,300 

3.400 

3.400 

31.000 

31.000 

32.000 

33.000 

33.000 

34.000 

35.000 

23.000 

229.000 

TOTAL appropriations 
for DG COMM 

Commitments 

Payments 

=1+1
a +3 

=2+2
a+3 

19.375 

26.925 

31.325 

31.325 

32.700 

33.700 

33.700 

11.700 

8.250 

229.000 

16 
17 

EN 

Year N is the year in which implementation of the proposal/initiative starts. 
Technical and/or administrative assistance and expenditure in support of the implementation of EU programmes and/or actions (former "BA" lines), indirect research, direct 
research. 

33 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
(cid:121) TOTAL operational appropriations  

Commitments 

Payments 

(cid:121)  TOTAL  appropriations  of  an  administrative  nature  financed 
from the envelope for specific programmes  

TOTAL appropriations  
under HEADING COMM 
of the multiannual financial framework 

Commitments 

Payments 

(4) 

(5) 

(6) 

=4+ 
6 

=5+ 
6 

27.800 

27.800 

28.800 

29.700 

29.700 

30.600 

31.600 

0 

0 

16.175 

23.725 

28.125 

29.400 

29.400 

30.300 

30.300 

11.700 

8.250 

3.200 

3.200 

3.200 

3.300 

3.300 

3.400 

3.400 

31.000 

31.000 

32.000 

33.000 

33.000 

34.000 

35.000 

0 

0 

0 

0 

19.375 

26.925 

31.325 

31.325 

32.700 

33.700 

33.700 

11.700 

8.250 

206.000 

206.000 

23.000 

229.000 

229.000 

If more than one heading is affected by the proposal / initiative: 

(cid:121) TOTAL operational appropriations  

Commitments 

Payments 

(cid:121)  TOTAL  appropriations  of  an  administrative  nature  financed 
from the envelope for specific programmes  

TOTAL appropriations  
under HEADINGS 1 to 4 
of the multiannual financial framework 
(Reference amount) 

Commitments 

Payments 

(4) 

(5) 

(6) 

=4+ 
6 

=5+ 
6 

The Commission may externalise the implementation of the Europe for Citizens programme to an executive agency. Amounts and breakdown 
of estimated costs may have to be adjusted according to the degree of externalisation finally retained. 

EN 

34 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Heading of multiannual financial 
framework:  

5 

Administration 

EUR million (to 3 decimal places) in current prices 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

DG: COMM 

(cid:121) Human resources  

(cid:121) Other administrative expenditure  

1.216 

0.273 

1.216 

0.273 

1.216 

0.273 

1.216 

0.273 

1.216 

0.273 

1.216 

0.273 

1.216 

0.273 

TOTAL DG COMM 

Appropriations  

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

8.512 

1.911 

10.423 

TOTAL appropriations 
under HEADING 5 
of the multiannual financial framework  

(Total 
= Total payments) 

commitments 

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

10.423 

Year 
201418 

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

Year 
2021 

Year 
2022 

TOTAL 

EUR million (to 3 decimal places) 

TOTAL appropriations  
under HEADINGS 1 to 5 
of the multiannual financial framework  

Commitments 

32.489 

32.489 

33.489 

34.489 

34.489 

35.489 

36.489 

Payments 

20.864 

28.414 

32.814 

32.814 

34.189 

35.189 

35.189 

11.700 

8.250 

18 

Year N is the year in which implementation of the proposal/initiative starts. 

EN 

35 

239.423 

239.423 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
                                                 
3.2.2.  Estimated impact on operational appropriations  

–  (cid:133)  The proposal/initiative does not require the use of operational appropriations  

–  ⌧ The proposal/initiative requires the use of operational appropriations, as explained below: 

Commitment appropriations in EUR million (to 3 decimal places) 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

OUTPUTS 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cos
t 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cos
t 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

Total 
numbe
r of 
output
s 

Tota
l  
cost 

Indicate 
objectives 
and outputs 

(cid:216) 

Type 
of 
outp
ut19 

Aver
age 
cost  
of 
the 
outp
ut 

Action No 1 

Raise awareness on 
remembrance, Union 
history, identity and aim by 
stimulating debate, 
reflection and networking 

- Partnerships (3 
years) 

Operat
ional 

0.175 

8 

1.400 

8 

1.400 

8 

1.400 

10 

1.750 

10 

1.750 

10 

1.750 

0 

0.000 

54 

9.450 

19 

Outputs are products and services to be supplied (e.g.: number of student exchanges financed, number of km of roads built, etc.). 

EN 

36 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
- Structural 
support (1 year)

Operat
ional 

Remembrance 
projects 

Action 
grants 

EU history, 
identity and aim 
projects 

Action 
grants 

0.100 

4 

0.400 

4 

0.400 

4 

0.400 

5 

0.500 

5 

0.500 

5 

0.500 

23 

2.300 

50 

5.000 

0.050 

56 

2.800 

56 

2.800 

59 

2.950 

59 

2.950 

59 

2.950 

61 

3.050 

62 

3.100 

412 

20.600 

0.050 

19 

0.950 

19 

0.950 

21 

1.050 

22 

1.100 

22 

1.100 

24 

1.200 

24 

1.200 

151 

7.550 

Sub-total for specific objective N°1 

87 

5.550 

87 

5.550 

92 

5.800 

96 

6.300 

96 

6.300 

100 

6.500 

109 

6.600 

667 

42.600 

EN 

37 

EN 

 
  
Action No 220 

Encourage democratic and 
civic participation of 
citizens at Union level, by 
developing citizens' 
understanding of the Union 
policy making-process and 
promoting opportunities 
for societal engagement 
and volunteering at Union 
level. 

- Citizens' 
meetings 

- Networks TT 

Action 
grant 

Action 
grant 

Citizens' and 
CSOs' projects 

Action 
grant 

- Partnerships (3 
years) 

- Structural 
support (1 year) 

Operati
onal 
grants 

Operati
onal 
grants 

0.010 

300 

3.000 

300 

3.000 

300 

3.000 

300 

3.000 

300 

3.000 

300 

3.000 

300 

3.000 

2.100 

21.000 

0.050 

118 

5.900 

118 

5.900 

118 

5.900 

119 

5.950 

119 

5.950 

120 

6.000 

126 

6.300 

838 

41.900 

0.080 

45 

3.600 

45 

3.600 

50 

4.000 

50 

4.000 

50 

4.000 

55 

4.400 

55 

4.400 

350 

28.000 

0.175 

30 

5.250 

30 

5.250 

30 

5.250 

32 

5.600 

32 

5.600 

32 

5.600 

0 

0.000 

186 

32.550 

0.100 

14 

1.400 

14 

1.400 

15 

1.500 

15 

1.500 

15 

1.500 

15 

1.500 

72 

7.200 

160  

16.000 

Sub-total for specific objective N°2 

507 

19.150 

507 

19.150 

513 

19.650 

516 

20.050 

516 

20.050 

522 

20.500

553 

20.900 

3634 

139.450 

20 

As described in Section 1.4.2. "Specific objective(s)…" 

EN 

38 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Action No 3 

Analysis, dissemination 
and valorisation of project 
results  

- Peer reviews 

Action 
grants/PP 

0.500 

- Studies and 
communication 
services 

- Support 
measures 

- Presidency 
events 

- Support 
structures in the 
MS 

PP 

0.250 

Action 
grants 

Action 
grants 

0.075 

0.250 

Operation
al grants 

0.030 

2 

1 

6 

2 

1.000 

0.250 

0.450 

0.500 

2 

1 

6 

2 

1.000 

0.250 

0.450 

0.500 

2 

2 

6 

2 

1.000 

0.500 

0.450 

0.500 

2 

2 

6 

2 

1.000 

0.500 

0.450 

0.500 

2 

2 

6 

2 

1.000 

0.500 

0.450 

0.500 

2 

3 

6 

2 

1.000 

0.750 

0.450 

0.500 

2 

5 

6 

2 

1.000 

14 

7.000 

1.250 

16 

4.000 

0.450 

42 

3.150 

0.500 

14 

3.500 

30 

0.900 

30 

0.900 

30 

0.900 

30 

0.900 

30 

0.900 

30 

0.900 

30 

0.900 

210 

6.300 

Sub-total for specific objective N° 3 

41 

3.100 

41 

3.100 

42 

3.350 

42 

3.350 

42 

3.350 

43 

3.600 

45 

4.100 

296 

23.950 

TOTAL COST 

635 

27.800 

635 

27.800 

647 

28.800 

654 

29.700 

654 

29.700 

665 

30.600

707 

31.600 

4597 

206.000 

EN 

39 

EN 

 
  
 
3.2.3.  Estimated impact on appropriations of an administrative nature 

3.2.3.1.  Summary  

–  (cid:133)  The  proposal/initiative  does  not 

require 

the  use  of  administrative 

appropriations  

–  ⌧ The  proposal/initiative  requires  the  use  of  administrative  appropriations,  as 

explained below: 

EUR million (to 3 decimal places) 

Year 
2014  

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

HEADING 5 
of the multiannual 
financial framework 

Human resources  

1.216 

1.216 

1.216 

1.216 

1.216 

1.216 

1.216 

0.273 

0.273 

0.273 

0.273 

0.273 

0.273 

0.273 

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

Other administrative 
expenditure  

Subtotal HEADING 
5 
of the multiannual 
financial framework  

Outside 
HEADING 521 
of the multiannual 
financial framework  

Human resources  

Other expenditure  
of an administrative 
nature 

Subtotal  
outside HEADING 
5 
of the multiannual 
financial framework  

TOTAL 

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

1.489 

10.423

21 

Technical  and/or  administrative  assistance  and  expenditure  in  support  of  the  implementation  of  EU 
programmes and/or actions (former "BA" lines), indirect research, direct research. 

EN 

40 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
NB:  the  figures  will  be  adjusted  depending  on  the  results  of  the  envisaged 
externalisation process. 

EN 

41 

   EN 

 
3.2.3.2.  Estimated requirements of human resources  

–  (cid:133)  The proposal/initiative does not require the use of human resources  

–  ⌧ The proposal/initiative requires the use of human resources, as explained below: 

Estimate to be expressed in full amounts (or at most to one decimal place) 

Year
2014

Year
2015

Year 
2016

Year 2017 

Year 
2018

Year 
2019

Year 
2020

(cid:121) Establishment plan posts (officials and temporary agents) 

XX 01 01 01 (Headquarters and 
Commission’s Representation 
Offices) 

XX 01 01 02 (Delegations) 

XX 01 05 01 (Indirect research) 

10 01 05 01 (Direct research) 

9 

9 

9 

9 

9 

9 

9 

(cid:121) External personnel (in Full Time Equivalent unit: FTE)22 

1 

1 

1 

1 

1 

1 

1 

XX 01 02 01 (CA, INT, SNE from 
the "global envelope") 

XX 01 02 02 (CA, INT, JED, LA 
and SNE in the delegations) 

XX 01 04 yy 23 

- at 
Headquarters24 

- in delegations  

XX 01 05 02 (CA, INT, SNE - 
Indirect research) 

10 01 05 02 (CA, INT, SNE - Direct 
research) 

Other budget lines (specify) 

TOTAL 

10 

10 

10 

10 

10 

10 

10 

XX is the policy area or budget title concerned. 

The human resources required will be met by staff from the DG who are already assigned 
to  management  of  the  action  and/or  have  been  redeployed  within  the  DG,  together  if 
necessary with any additional allocation which may be granted to the managing DG under 
the  annual  allocation  procedure  and  in  the  light  of  budgetary  constraints.  Naturally,  the 
above  figures  will  be  adjusted  depending  on  the  results  of  the  envisaged  externalisation 
process. 

22 

23 
24 

CA= Contract Agent; INT= agency staff ("Intérimaire"); JED= "Jeune Expert en Délégation" (Young Experts 
in Delegations); LA= Local Agent; SNE= Seconded National Expert;  
Under the ceiling for external personnel from operational appropriations (former "BA" lines). 
Essentially for Structural Funds, European Agricultural Fund for Rural Development (EAFRD) and European 
Fisheries Fund (EFF). 

EN 

42 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Description of tasks to be carried out: 

Officials and temporary agents  Programme coordination and contacts with the executive agency 

External personnel 

3.2.4.  Compatibility with the current multiannual financial framework  

–  ⌧ Proposal/initiative is compatible with the current multiannual financial framework. 

–  (cid:133)  Proposal/initiative  will  entail  reprogramming  of  the  relevant  heading  in  the 

multiannual financial framework. 

Explain  what  reprogramming  is  required,  specifying  the  budget  lines  concerned  and  the 
corresponding amounts. 

[n/a] 

–  (cid:133)  Proposal/initiative requires application of the flexibility instrument or revision of the 

multiannual financial framework25. 

Explain  what  is  required,  specifying  the  headings  and  budget  lines  concerned  and  the 
corresponding amounts. 

[n/a] 

3.2.5.  Third-party contributions  

–  ⌧ The proposal/initiative does not provide for co-financing by third parties  

–  The proposal/initiative provides for the co-financing estimated below: 

Appropriations in EUR million (to 3 decimal places) 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

… enter as many years as 
necessary to show the 
duration of the impact (see 
point 1.6) 

Total 

Specify 
the 
financing body  

co-

TOTAL 
appropriations 
cofinanced  

25 

See points 19 and 24 of the Interinstitutional Agreement. 

EN 

43 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.3. 

Estimated impact on revenue  

–  ⌧ Proposal/initiative has no financial impact on revenue. 

–  (cid:133)  Proposal/initiative has the following financial impact: 

– 

– 

(cid:133) 

(cid:133) 

on own resources  

on miscellaneous revenue  

Appropriati
ons 
available 
for the 
ongoing 
budget year 

Budget 
line: 

revenue 

Article …………. 

EUR million (to 3 decimal places) 

Impact of the proposal/initiative26 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

… insert as many columns as 
necessary in order to reflect the 
duration of the impact (see 
point 1.6) 

For miscellaneous assigned revenue, specify the budget expenditure line(s) affected. 

Specify the method for calculating the impact on revenue. 

26 

As  regards  traditional  own  resources  (customs  duties,  sugar  levies),  the  amounts  indicated  must  be  net 
amounts, i.e. gross amounts after deduction of 25% for collection costs. 

EN 

44 

   EN