Vacancy notice CONS/AD/096
Date: 2011-12-14
Institutions: Council of the European Union
Subjects: administrative competition, foreign policy, job vacancy, managing director, recruitment

14.12.2011 

EN 

Official  Journal of  the  European Union 

C 364 A/1 

V 

(Announcements) 

ADMINISTRATIVE PROCEDURES 

COUNCIL 

VACANCY  NOTICE  CONS/AD/096 

(2011/C  364 A/01) 

General information 

Department 

Place  of  work 

Title  of  post 

Directorate-General K  (Foreign Affairs Council,  Enlargement, 
Humanitarian Aid and  Civil Protection) 

Brussels 

Director (DGK 2) 

Function group  and grade 

AD  14 

Security clearance required 

SECRET  UE  (EU Secret) 

Deadline for applications: 

19  January  2012. 

Who we are 

The  Directorate  is  made  up  of  30  colleagues  and  is  responsible  for  Enlargement  policy  in  general,  including 
pre-accession  strategies,  the  accession  negotiations  with  Turkey  and  Iceland  and  bilateral  relations  with  these 
countries,  the  follow-up  of  the  Accession  Treaty  with  Croatia,  the  follow-up  of  the  2003  Accession  Treaty 
(Cyprus)  and  the  Cooperation  and  Verification  Mechanism  with  Bulgaria  and  Romania.  Furthermore,  we 
cover  relations  with  all  non-EU  European  States,  including  EEA  and  EFTA  countries,  Russia  and  other  CIS 
countries  (including  Central  Asia)  and  Georgia,  as  well  as  the  European  Neighbourhood  Policy.  In  the  frame­
work  of  the  Foreign  Affairs  Council  Support,  we  are  responsible  for  the  Common  Foreign  and  Security 
Policy (CFSP)  (including  the  Common  Security  and  Defence Policy  (CSDP))  matters,  the  Southern  Neighbour­
hood,  relations  with  Arab  countries,  the  Middle  East  Peace  Process  (MEPP)  and  Israel,  Iran,  non-proliferation 
and  disarmament.  We  work  with  numerous  relevant  working  parties.  The  Directorate  oversees  the  prepara­
tion  and  follow-up  of  political  and  legislative  activities  inside  and  outside  the  General  Secretariat  of  the 
Council  (GSC)  and  in  cooperation  with  the  Presidency,  Commission,  the  European  External  Action  Service 
(EEAS)  and  Member  States. Our  activities  also  cover  the  convening  of  the  meetings  of  the  working parties  in 
coordination  with  the  Presidency  (both  permanent  and  rotating)  and  providing  advice  to  Chairs,  Member 
States  and  GSC  hierarchy.  We  are  responsible  for  preparation  and  transmission  to  Delegations  of  all  docu­
ments  relevant  to  the  working  parties,  the  Political  and  Security  Committee  (PSC),  the  Permanent  Represen­
tatives  Committee  (Coreper)  and  Council.  We  also  prepare  briefing  notes  for  Coreper  and  Council,  and,  as 
appropriate, for  the PSC. 

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Official  Journal of  the  European Union 

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What we propose 

The  post  is  a  high-profile  position  in  one  of  the  main  European  institutions.  The  Director heads  the  Directo­
rate  ‘Enlargement,  Europe  (non-EU),  Foreign  Affairs  Council  Support’  in  Directorate-General  K  (Foreign 
Affairs  Council,  Enlargement,  Humanitarian  Aid  and  Civil  Protection),  and  the  selected  candidate  will  be 
expected to make a substantial contribution to the development and progress of  the activities of  the Directo­
rate.  S(he)  will  work  in  a  highly  challenging  political  environment  in  a  wide  variety  of  different  fields,  lead 
and  motivate  a  multicultural  team  and  will  be  given  ample  possibility  to  show  her/his  ability  to  define  and 
achieve  objectives,  make  sound  decisions  and  show  good  people  management  skills.  On  top  of  this  we  offer 
an  attractive salary  package. 

Purpose of post 

Under  the  authority  of  the  Director-General,  the  Director  manages  Directorate  K2  in  the  General  Secretariat 
of  the  Council,  which  supports  the  smooth  running  of  the  Council  (General  Affairs  Council  and  Foreign 
Affairs Council)  and  the  European  Council  and  covers  the  following areas  (1):  Enlargement;  Europe  (non-EU); 
Foreign Affairs Council  Support. 

Given  the  specificity  of  this  service,  the  jobholder  will  also  be  working  closely  with/be  in  support  of  the 
High Representative of  the Union  for Foreign  Affairs and Security Policy  and EEAS. 

Tasks 

—  Manage his/her Directorate  and organise its  activities, and  support and  motivate  staff  in  their  work, 

—  define  the  objectives  to  be  attained  and  help  to  achieve  them  by  drawing  up  the  Directorate's  work 

programme  and overseeing  its implementation, as  appropriate, 

—  advise  the  Presidency  and  the  Secretary-General,  the  Director-General  and  the  GSC  departments  on  all 
aspects  of  a  dossier  in  order  to  help  find  solutions  and  conduct  high-level  specialised  studies  relating  to 
the  Directorate's areas of  competence, 

—  represent  his/her service at Director level both within the GSC  and externally, in particular  in its relations 

with  the Presidency, and in  its relations  with the  other Institutions, notably  with the EEAS, 

—  ensure  the quality of  the  services  and outcomes in  the Directorate, 

—  ensure  the professional management of  the Directorate's resources, 

—  ensure effective communication and cooperation both within the Directorate and with other GSC depart­

ments, 

—  monitor  the  EU's  Enlargement  policy,  including  accession  negotiations  and  pre-accession  strategies,  as 

well  as relations with  candidate countries, 

—  monitor  relations  with  the  other  non-EU  European  countries,  particularly  in  the  context  of  special  rela­

tions  involving  them (EEA/EFTA, Neighbourhood,  COEST countries, Western Balkans, etc.), 

—  support  the  Foreign  Affairs Council,  Coreper,  PSC,  the  Working  Parties,  in particular  on  Southern  Neigh­
bourhood,  relations  with  Arab  countries,  MEPP,  Israel,  Iran,  CFSP  issues  including  CSDP,  disarmament 
and  non-proliferation:  support  of  political  and  legislative  activities  in  this  field,  as  necessary,  and  in  close 
cooperation with the  EEAS. 

(1)  This list reflects the current organisation of work — the Directorate-General and/or its activities may be restructured. 

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Competences required 

—  Good knowledge of  the  general  policies of  the European Union in the field covered by the Directorate. 

—  Ability  to  manage  work  and  resources  and  plan,  organise,  monitor  and  delegate  work  and  use  resources 

appropriately  to reach defined  goals. 

—  Organisational  awareness:  understand  the  organisational  environment,  be  able  to  identify  strategic  issues 

within  that context  and to communicate  them to internal and external interlocutors. 

—  Good  decision-making  skills:  ability  to  analyse  situations  and  weigh  alternative  actions  and  make  deci­
sions  that  are  appropriate  to  the  situation,  including  the  ability  to  take  reasonable  risks,  taking  into 
account  impacts  on  the  service,  on  internal  and  external  interlocutors  and  on  the  organisation  as  a 
whole. 

—  Ability  to  lead  and  motivate  multicultural  teams  and  to  build  and  maintain  team  cohesiveness  and  coop­

eration. 

—  Ability  to  provide  timely  guidance  and  feedback  to  individual  employees and  encourage the  development 

of employees' skills based  on the  needs of  the  service and of  the  person. 

—  Capacity  to  conduct  negotiations  and  maintain  good  interpersonal  relations  at  the  highest  level  in  an 

international and multicultural environment. 

—  Thorough  knowledge  of  one  of  the  official  languages  of  the  European  Union  and  a  satisfactory  knowl­
edge  of  another  to  the  extent  necessary  to  carry  out  the  duties  to  be  performed.  In  practice,  in  view  of 
the  areas  of activity covered, knowledge of at  least  French and English is necessary. 

Conditions for admission 

Applicants  must: 

—  be  nationals  of one of  the  Member  States  of  the  European Union, 

—  enjoy  their  full rights as  citizens, 

—  have fulfilled any obligations imposed by the laws concerning military service, 

—  meet  the  character  requirements  for  the duties involved, 

—  have  a  level  of  education  which  corresponds  to  completed  university  studies  attested  by  a  diploma  when 
the  normal  duration  of  such  studies  is  4  years  or  more,  or  a  level  of  education  which  corresponds  to 
completed  university  studies  attested  by  a  diploma  and  appropriate  experience  of  at  least  1  year  when 
the  normal duration  of  such  studies is  at least 3  years, 

—  have  at  least  15  years'  professional  experience,  at  least  5  years  of  which  must  have  been  spent  in  charge 
of  a  large  administrative  entity,  and  have  effectively  exercised  management  and  organisational  responsi­
bilities. 

Applicants  must fulfil all the conditions for  admission  at the  time of applying. 

Selection procedure 

The  selection  procedure  is  conducted  in  application  of  Article  29(2)  of  the  Staff  Regulations  of  Officials  of 
the  European  Union  (2).  In  order  to assist  the  Appointing  Authority  in  making  its  choice,  an  Advisory  Selec­
tion  Committee  will  be  set  up,  with  responsibility  for  drawing  up  a  list  of  the  best  applicants.  This 
Committee  will  initially  examine  the  qualifications  and  experience  of  the  applicants,  and  the  applicants 
selected will  be invited to attend  an  interview. 

(2)  Staff  Regulations  of  Officials  and  Conditions  of  Employment  of  Other  Servants  of  the  European  Union,  laid  down  by 

Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1) (http://eur-lex.europa.eu). 

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Application 

Applications  should  be  sent  by  mail,  preferably  registered,  to  the  Recruitment  Service,  General  Secretariat  of
the  Council  of  the  European  Union,  Rue  de  la  Loi/Wetstraat,  1048  Bruxelles/Brussel,  BELGIQUE/BELGIË,  no 
later  than the  date mentioned  in  this vacancy notice, the postmark being  taken as proof. 

Consideration will  only  be given to complete  dossiers comprising: 

(a)  the application form  (Annex  3/Annexe  3) duly completed,  dated  and signed  (with your original  signature 

on it); 

(b)  a  motivation  letter  accompanied  by  a  detailed  curriculum  vitae,  in  English  or  French,  preferably  in  the 
Europass  format  (http://europass.cedefop.europa.eu),  covering  the  applicant's  entire  career,  listing,  inter 
alia, the applicant's  qualifications,  language knowledge, experience, and current duties; and 

(c)  supporting  documents  relating  to  diplomas  and  professional  experience  (photocopies  only).  Supporting 
documents  relating  to  professional  experience  must  come  from  a  third  party  and  it  is  not  sufficient 
simply to send the  CV mentioned  in (b). 

None  of  these  documents will  be returned. 

NB: 

This  post  requires  security  clearance  allowing  access  to  classified  documents  (SECRET  UE  (EU  Secret)  level). 
Already  having  such  clearance  would  be  an  advantage. Otherwise,  by  applying  for  the  post,  candidates  agree 
to undergo security screening, should they be  selected (Council  Decision  2011/292/EU  (3)). 

Re-examination of applications 

The  procedures  relating  to  requests  for  review,  appeals  and  referral  to  the  European  Ombudsman  are  set  out 
in  Annex 1  to this vacancy notice. 

Data  protection 

The  rules  governing  the  processing  of  personal  data  in  connection  with  this  selection  procedure  are  set  out 
in  Annex 2  to this notice. 

Equal  opportunities 

The  European  Institutions  apply  an  equal  opportunities  policy  and  accept  applications  without  discrimina­
tion  as  to  sex,  race,  colour,  ethnic  or  social  origins,  genetic  characteristics,  language,  religion  or  beliefs,  poli­
tical  or  any other  opinions,  membership  of  a  national  minority,  wealth,  birth,  disability,  age  or  sexual  orien­
tation. 

Given  the  low  representation  of  women  at  the  higher  management  levels,  the  General  Secretariat  of  the 
Council  would  particularly welcome  applications  from female candidates for  this position. 

(3)  OJ L 141, 27.5.2011, p. 17. 

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ANNEX  1 

REQUEST FOR  REVIEW  —  APPEALS PROCEDURES 

COMPLAINTS TO  THE EUROPEAN  OMBUDSMAN 

If,  at  any  stage  of  the  selection  procedure,  you  consider  that  a  decision  adversely  affects  you,  you  may  use  the  following 
means: 

—  Request  for  review of  the decisions  taken by the  Advisory Selection Committee 

Within  10  days  of  the  date  of  the  letter  notifying  a  decision  taken  by  the  Advisory  Selection  Committee,  you  may 
submit a written request for a  review of such decision, setting  out the reasons for  your  request, to: 

Council of  the European Union  
Recruitment  Service  
Rue de la Loi/Wetstraat  175  
1048 Bruxelles/Brussel 
BELGIQUE/BELGIË.  
E-mail  address: service.recrutement@consilium.europa.eu  

—  Appeals 

—  You may  submit a  complaint to the  appointing authority  against a  negative reply  to your  request for  review or  any 
other  act  adversely  affecting  you,  under  Article  90(2)  of  the  Staff  Regulations  of  Officials  of  the  European  Union, 
within  the time limits provided for, to: 

Council of  the European Union  
Advisers Unit,  DGA 1B  
Rue de la Loi/Wetstraat  175  
1048 Bruxelles/Brussel 
BELGIQUE/BELGIË.  

—  You  may  bring  a  case  before  the  European  Union  Civil  Service  Tribunal  under  Article  91  of  the  Staff  Regulations 

if  the complaint referred  to above  has been rejected. 

—  Complaints  to  the European Ombudsman 

Like any other citizen of  the Union,  you may make a complaint to: 

The  European Ombudsman  
1, avenue du Président Robert Schuman  —  BP 403  
67001 Strasbourg Cedex  
FRANCE  

under  Article  228(1)  of  the  Treaty  on  the  Functioning  of  the  European  Union  and  in  accordance  with  the  conditions 
laid down in the Decision  94/262/ECSC, EC, Euratom of  the  European Parliament of 9 March 1994 on the regulations 
and  general  conditions governing the performance of  the  Ombudsman's duties  ( 1). 

You  should  note  that  complaints  made  to  the  European  Ombudsman  have  no  suspensive  effect on  the  period  of  time 
laid  down  in  Article  90(2)  and  Article  91  of  the  Staff  Regulations  for  the  lodging  of  complaints  or  appeals  with  the 
European Union Civil Service Tribunal  under Article 270 of  the Treaty on  the Functioning of  the European Union. 

(1)  OJ L 113, 4.5.1994, p. 15. 

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ANNEX  2 

DATA PROTECTION 

As  the  institution  responsible  for  organising  the  selection  procedure,  the  General  Secretariat  of  the  Council  ensures  that 
applicants'  personal  data  are  processed  in  accordance  with  Regulation  (EC)  No  45/2001  of  the  European  Parliament  and 
of  the  Council  of  18  December  2000  on  the  protection  of  individuals  with  regard  to  the  processing  of  personal  data  by 
the institutions and  bodies of  the  European Union and  on the free  movement of such data  (1). 

The  legal  basis  for  the  selection  procedure  is  the  Staff  Regulations  of  Officials  of  the  European  Union  and  the  Council 
Decision  2011/292/EU  of  31  March  2011  on  the  security  rules  for  protecting  EU  classified  information.  The  selection 
procedure  is  conducted  under  the  responsibility  of  the  Human  Resources  Directorate  (DGA  1A),  Staffing  and  Mobility 
Unit,  and  the  controller  is  the  head  of  that  unit.  The  information  provided  by  the  applicants  will  be  accessible  to 
members  of  the  Recruitment  Service  and  of  the  Advisory  Selection  Committee,  and,  if  necessary,  to  the  legal  advisers' 
unit. 

The  purpose  of  the  processing  operation  is  to  collect  data  identifying  all  the  applicants  for  a  post  with  the  Secretariat-
General of  the Council  and to support selection procedures. 

The  data in question are: 

—  personal data that make it possible to identify the applicants (surname,  first  name, date of  birth, sex, nationality), 

—  information  supplied  by  the  applicants  to  facilitate  the  practical  organisation  of  the  procedure  (postal  address,  e-mail 

address, telephone number), 

—  information  supplied  by  the  applicants  to  make  it  possible  to  assess  whether  they  meet  the  admission  conditions  laid 
down  in  the  notice  of  vacancy  (nationality;  languages;  applicants'  qualifications  and  the  year  they  were  awarded,  type 
of diploma/degree, name of awarding institution; professional  experience), 

—  where  applicable, information on the type and  duration of applicants' security clearance. 

Processing begins on  the date of receipt of  the  application. Applications are filed  and  stored in archives for 2 years. 

All  applicants  may  exercise  their  right  of  access  to  and  right  to  rectify  personal  data.  Substantiated  requests  should  be  e­
mailed  to the Recruitment Service at  service.recrutement@consilium.europa.eu 

Applicants  may  have recourse at  any time to the European Data Protection  Supervisor  (edps@edps.europa.eu). 

(1)  OJ L 8, 12.1.2001, p. 1. 

ANNEX 3

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