Proposal for a REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL establishing &quot;ERASMUS FOR ALL&quot;The Union Programme for Education, Training, Youth and Sport
Date: 2011-11-23
Institutions: European Commission
Subjects: EU programme, continuing education, cooperation in the field of education, sport, university, youth policy

EUROPEAN COMMISSION 

Brussels, 23.11.2011 
COM(2011) 788 final 

2011/0371 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

establishing "ERASMUS FOR ALL" 

The Union Programme for Education, Training, Youth and Sport 

(Text with EEA relevance) 

{SEC(2011) 1402} 
{SEC(2011) 1403} 

EN 

   EN 

 
 
 
 
  
 
 
EXPLANATORY MEMORANDUM 

1. 

CONTEXT OF THE PROPOSAL 

In June 2010 the European Council endorsed Europe 2020, the reform agenda aiming 
to  help  Europe  to  recover  from  the  crisis  and  come  out  stronger  through  a 
coordinated, comprehensive strategy for a smart, inclusive and sustainable growth.  

Education and training are at the core of Europe 2020 Strategy for smart, sustainable 
and  inclusive  growth,  and  of  the  Integrated  guidelines  for  the  economic  and 
employment  policies  of  the  Member  States1.  Arguably  none  of  the  Europe  2020 
objectives and headline targets will be reached without a strong investment in human 
capital. Five of the Europe 2020 flagships depend on the modernization of education 
and  training:  Youth  on  the  Move,  Agenda  for  New  Skills  and  Jobs,  as  well  as  the 
Digital Agenda, Innovation Union and the Platform Against Poverty.  

In its Communication "A Budget for Europe"2, the Commission points out that there 
is scope to increase Union support to education and training in order to raise citizens' 
skills  and  help  tackle  the  high  levels  of  youth  unemployment  in  many  Member 
States. The Commission also stresses that in its external actions, it will concentrate 
on promoting and defending Union values abroad, promote assistance to transitional 
and democratic processes and project the external dimension of internal policies. 

2. 

RESULTS OF CONSULTATIONS WITH THE INTERESTED PARTIES AND 
IMPACT ASSESSMENTS 

Consultations 

Wide-scale public and stakeholder consultations took place from early 2010 to mid-
2011 in education, training, youth and sport fields. 

As  regards  education,  training  and  youth,  a  strong  convergence  of  viewpoints 
could  be  noticed  among  the  different  groups  of  stakeholders  consulted  and  the 
common elements of the contributions can be summarised as follows:  

• 

• 

A  very  positive  assessment  of  the  results  achieved  by  the  Lifelong 
Learning, Youth in Action and Erasmus Mundus programmes; 

The  need  to  develop  a  more  integrated  approach,  being  between 
education sectors, with other youth-related programmes and between the 
various  existing  Union  higher  education  programmes,  whether  they  are 
intra-European  (Erasmus),  worldwide  (Erasmus  Mundus),  regional 
(Tempus,  Alfa,  Edulink)  or  bilateral  (with  the  US  and  Canada  for 
instance); 

1 
2 

COM(2010)2020 Final, 3.3.2010 
COM(2011)500 Final, 29.6.2011 

EN 

2 

   EN 

 
 
                                                 
• 

• 

• 

• 

• 

The need to establish stronger links between policy developments and the 
programme's supported activities; 

The  importance  of  continuing  to  focus  on  quality,  especially  in  higher 
education in the Union and beyond; 

The importance of maintaining Union instruments to support both formal 
and non-formal  learning for  young  people, and the need to improve the 
recognition of learning outcomes; 

A  need  for  administrative  simplification  and  for  streamlining  of  actions 
and priorities; 

A need to improve the visibility of the Programme. 

As regards sport, the main points stressed by the stakeholders can be summarised as 
follows: 

• 

• 

• 

• 

• 

Insufficient  availability  of  sport  and  physical  activity  at  all  levels  of 
education; 

Insufficient recognition of voluntary activity in sport; 

Doping as a major threat to fairness in sporting competitions; 

Lack  of  attention  for  the  societal  value  of  sport  as  compared  to  its 
commercial aspects; 

Commercial  pressure  endangering  the  original  spirit  of  sport  based  on 
fair play. 

Impact assessments results 

Four  impact  assessments  examined  the  operation  of  three  existing  programmes  in 
education, training and youth field (namely Lifelong Learning Programme, Youth in 
Action and Erasmus Mundus) and, in the case of sport, preparatory actions voted by 
the Budgetary Authority.  

Given the similarity of objectives, legal base and Union competencies in these fields, 
each impact assessment considers similar options: discontinuing the existing actions 
or  programmes;  continuing  them  in  their  current  form;  substantially  strengthening 
their policy focus; and bringing together the Lifelong Learning, Youth in Action and 
Erasmus Mundus programmes into a single, streamlined Programme.  

The preferred option identified in each of the four Impact Assessments is the merger 
into  a  single  programme,  which  is  in  line  with  the  Communication  of  the 
Commission  on  the  Multiannual  Financial  Framework  adopted  on  29  June  2011. 
This  option  would  be  the  most  coherent  and  cost-effective,  for  the  main  following 
reasons: 

– 

It  responds  to  the  need  for  increased  Union  investment  in  Education  and 
Training  in  these  times  of  financial  and  economic  crises,  as  a  growing 

EN 

3 

   EN 

 
 
– 

– 

– 

– 

economy  depends  on  the  supply  of  highly  skilled  workers  and  on  the 
mobilisation of the skills and competences of the unemployed; 

It focuses on and develops those actions identified in the current programmes 
as  having  the  highest  European  added  value  and  the  strongest  multiplier 
effects, leading to tangible impact on European education and training systems 
and thus considerably improved returns on investment;  

the  new  streamlined  programme 
The  concentration  of  efforts  within 
architecture  will  allow  for  greater  synergies  among  existing  programmes  and 
across  different  educational  sectors,  thus  bolstering  the  lifelong  learning 
approach to education, increasing coherence and improving access to potential 
beneficiaries through a streamlined set of key transversal actions; 

Beyond  cooperation  between  education  institutions  themselves,  it  puts  a 
stronger  focus  on  the  crucial  role  of  education  and  human  capital  for 
innovation by promoting education-business partnerships, targeting excellence 
in teaching and learning, employability and entrepreneurship; 

Finally,  it  entails  a  rationalisation  and  simplification  of  delivery  and 
management  procedures,  offering  considerable  potential 
reducing 
implementation  costs  as  compared  to  the  sum  of  the  implementation  costs  of 
the  current  programmes  (i.e.  Lifelong  Learning,  Youth  in  Action  and  the 
cooperation programmes in Higher Education with third countries). 

for 

Simplification  

Within  the  context  of  the  Multiannual  Financial  Framework  (MFF),  one  of  the 
priority  of  this  Programme  is  to  emphasise  streamlining,  simplification  and  a 
performance-based  allocation  of  funds.  This  approach  is  applied  in  the  Programme 
"Erasmus for All" by basing it on the rules of the Financial Regulation.  

The Programme will reduce the number of activities supported. It will use more flat 
rate grants to increase efficiency; successful examples such as the lump sum grants 
for  Erasmus  student  mobility  will  be  widely  used  for  mobility  actions.  National 
Agencies  will  no  longer  manage  individual  mobility  and  thereby  reducing  the 
administrative workload. 

The  National  Agencies  will  become  the  main  entry  point  for  learning  mobility 
activities,  open  to  young  people  whether  they  participate  as  student,  trainee  or 
volunteer.  The  user-friendliness  will  also  be  enhanced  for  participating  higher 
education  institutions  at  international  level,  by  the  integration  of  disparate 
international cooperation programmes. 

3. 

LEGAL ELEMENTS OF THE PROPOSAL 

"Erasmus for All", the Single Programme in the field of Education, Training, Youth 
and Sport is justified on the grounds of the objectives laid down in Articles 165 and 
166  of  the  Treaty  on  the  Functioning  of  the  European  Union  (TFEU)  and  on  the 
subsidiarity principle. 

EN 

4 

   EN 

 
 
Article  165  of  TFEU  calls  for  an  action  by  the  European  Union  in  order  to 
"contribute  to  the  development  of  quality  education  by  encouraging  cooperation 
between  Member  States  and,  if  necessary,  by  supporting  and  supplementing  their 
action, while fully respecting the responsibility of the Member States for the content 
of teaching and the organisation of education systems and their cultural and linguistic 
diversity."  

Article 166 states that the "Union shall implement a vocational training policy which 
shall support and supplement the action of the Member States, while fully respecting 
the responsibility of the Member States for the content and organisation of vocational 
training. 

Both articles state that the Union and the Member States shall foster cooperation with 
third  countries  and  the  competent  international  organisations  respectively  in  the 
sphere of education and sport (Article 165 (3)) and vocational training (Article 166 
(3)). 

As stressed in the interim evaluations of the Lifelong Learning, Youth in Action and 
Erasmus  Mundus  programmes,  the  European  added  value  of  the  programme  is 
derived from the innovative and transnational character of the activities undertaken 
and of the products and partnerships it helps to develop across Europe. Encouraging 
successful  cooperation  between  Member  States’  education  and  training  systems  as 
well as in the youth and sport fields would help to identify and implement policies 
and practices that work and encourage learning from each other.  

While adopting implementing measures, in particular that referring to the allocation 
of  funds,  the  Regulation  foresees  the  application  of  the  examination  procedure 
according  to  provisions  set  out  in  Article  5  of  Regulation  (EU)  No  182/2011. 
Selection  decisions  will  still  be  sent  to  European  Parliament  and  Committee  for 
information. 

The  Regulation  also  introduces  the  delegating  powers  based  on  Article  290  of  the 
TFEU.  The  use  of  this  new  legal  instrument  is  limited  to  the  amendment  of  the 
provisions  relating  to  the  performance  criteria  and  on  the  actions  managed  by  the 
National Agencies. 

Experience  of  past  programmes  indicates  that  the  provisions  in  Articles  13(7)  and 
22(2)  relating  respectively  to  the  performance  criteria  and  the  provisions  on  the 
actions  managed  by  the  National  Agencies  might  need  to  be  revised  during  the 
duration of the programme. The lack of flexibility of the Lifelong Learning, Youth in 
Action  and  Erasmus  Mundus  programmes  and  the  lack  of  tools  to  adapt  the 
programme  to  the  changing  needs  of  our  society  have  been  criticised  by  the  main 
stakeholders of the fields concerned.  

The  opinion  of  Member  States  is  taken  into  due  account  through  the  systematic 
consultation of experts. The consultation will be extended to experts appointed by the 
European  Parliament  as  to  ensure  a  large  level  of  representativeness.  The 
Commission  will  also  consult,  whether  appropriate,  relevant  stakeholders  in  the 
fields concerned. 

EN 

5 

   EN 

 
4. 

BUDGETARY IMPLICATION  

The Commission's proposal for a Multi-Annual Financial Framework for the period 
2014-2020 foresees EUR 17 299 000 000 (current prices)for a Single programme on 
Education,  Training,  Youth  and  Sport  and  an  additional  amount  coming  from 
heading 4 instruments, corresponding to EUR 1 812 100 000 (current prices). 

Minimum allocation of funds per sector 

In  order  to  ensure  that  the  funding  levels  allocated  to  the  main  categories  of 
stakeholders and beneficiaries will not be reduced below the levels guaranteed by the 
Lifelong Learning, Youth in Action and Erasmus Mundus programmes for the 2007-
2013 period, the implementation of the Programme shall not result in an allocation to 
main education sectors less than: 

– 

– 

– 

– 

Higher education: 25% 

Vocational  education  and  training  and  adult  learning:  17%,  of  which  adult 
learning: 2% 

School education: 7% 

Youth: 7% 

5. 

SUMMARY OF THE REGULATION 

The  Regulation  sets  out  the  provisions  for  a  new  single  programme  covering 
Education,  Training,  Youth  and  Sport,  called  "Erasmus  for  all".  Building  on  the 
broad  recognition  of  the  Erasmus  sectoral  programme,  the  programme  aims  at 
supporting all education sectors (namely Higher education, Vocational education and 
training  and  adult  learning,  schools  education  and  Youth),  in  a  lifelong  learning 
perspective.  

The "Erasmus for all" programme focuses on three types of key actions, namely the 
transnational and international learning mobility of students, young people, teachers 
and  staff;  the  cooperation  for  innovation  and  good  practices  between  education 
institutions, as well as through cooperation with bodies active in the youth field and 
the support to the policy agendas, as well as the support to capacity building in third 
countries, including enlargement countries, with a particular focus on neighbouring 
countries and the international policy dialogue.  

In line with the Communication on a Budget for Europe 2020, Erasmus for all will 
integrate existing international programmes (Erasmus Mundus, Tempus, Edulink and 
Alfa)  and  cooperation  programmes  with  industrialised  countries.  To  this  end,  the 
budget  of  the  Programme  will  be  complemented  by  financial  allocations  coming 
from the different external cooperation instruments. Funds will be made available on 
the  basis  of  two  multi-annual  allocations  covering  4  and  3  years  respectively  to 
ensure  stability  and  predictability.  These  allocations  should  reflect  the  EU  external 
action  priorities,  including  development  objectives  as  appropriate.  They  can  be 
adjusted in case of major unforeseen circumstances or important political changes to 
reflect major shifts in policy priorities. 

EN 

6 

   EN 

 
Excellence in teaching and research in European studies is covered through a specific 
article  on  "Jean  Monnet".  A  chapter  is  dedicated  to  sport  focusing  on  the  fight 
against doping, violence and racism and fostering transnational activities to promote 
good governance of sport organisations.  

A  new  financial  instrument  –  a  loan  guarantee  facility  -  is  introduced  to  enable 
students to take their Masters degree in another European country. Finance for such 
studies  is  currently  difficult  to  obtain  because  national  grants  and  loans  are 
frequently not portable across national boundaries, or are not available for studies at 
Masters  level,  and  loans  from  private  banks  are  prohibitively  expensive.  To 
overcome  these  problems,  the  EU  will  provide  a  partial  guarantee  to  financial 
institutions (banks or student loan agencies) which agree to offer loans for Masters' 
studies in other participating countries on favourable terms for the students.  

In  management  terms,  the  programme  will  be  managed  in  accordance  with  the 
principle  of  the  indirect  management.  Responsibilities  will  be  shared  between 
Members  States  and  the  Commission.  National  Agencies  will  be  in  charge  of  the 
main part of the funds, most of those allocated to mobility actions and cooperation. 
The  Commission  will  delegate  to  an  Executive  Agency  the  management  of  larger 
cooperation projects, policy support, the Eurydice network, as well as Jean Monnet 
activities  and  Sport.  The  Commission  may  therefore  use,  on  the  basis  of  a  cost-
benefit  analysis,  the  existing  executive  agency  for  the  implementation  of  "Erasmus 
for All" programme for the period 2014-2020, as provided for in Council Regulation 
(EC) No 58/2003  3 of 19 December 2002 laying down the statute for the Executive 
Agencies  to  be  entrusted  with  certain  tasks  in  the  management  of  Community 
programmes. 

3 

OJ L 11, 16.1.2003, p.1. 

EN 

7 

   EN 

 
                                                 
2011/0371 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

establishing "ERASMUS FOR ALL" 

The Union Programme for Education, Training, Youth and Sport 

(Text with EEA relevance) 

THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular 
Articles 165(4) and 166(4) thereof, 

Having regard to the proposal from the European Commission, 

After transmission of the draft legislative act to the national Parliaments, 

Having regard to the opinion of the European Economic and Social Committee4,  

Having regard to the opinion of the Committee of the Regions5,  

Acting in accordance with the ordinary legislative procedure, 

Whereas: 

(1) 

The Communication from the Commission of 29 June 2011 "A Budget for Europe"6 
calls  for  a  single  programme  in  the  field  of  Education,  Training,  Youth  and  Sport, 
including the international aspects of higher education, bringing together the Lifelong 
Learning  action  programme  established  by  Decision  No  1720/2006/EC  of  the 
European Parliament and of the Council of 15 November 20067, and Youth in Action 
programme established by Decision No 1719/2006/EC of the European parliament and 
of the Council of 15 November 20068, Erasmus Mundus action programme established 
by Decision No  1298/2008/EC  of the  European Parliament  and  of the Council  of 16 
December 20089, ALFA III programme established by Regulation No 1905/2006/EC 
of  18  December  200610,  TEMPUS  and  EDULINK  programmes  in  order  to  ensure 

4 
5 
6 
7 
8 
9 
10 

OJ C , , p. . 
OJ C , , p. . 
COM(2011)500 Final, 29.6.2011. 
OJ L 327, 24.11.2006, p.45. 
OJ L 327, 24.11.2006, p.30. 
OJ L 340, 19.1.2008, p.83. 
OJ L 378, 27.12.2006, p. 41. 

EN 

8 

   EN 

 
 
                                                 
greater efficiency, a stronger strategic focus and synergies to be exploited between the 
various aspects of the single programme. In addition Sport is proposed as part of this 
single Programme. 

The interim evaluation reports of the existing Lifelong Learning, Youth in Action and 
Erasmus  Mundus  Programmes  and  the  public  consultation  on  the  future  of  Union 
action in education, training and youth as well as in higher education revealed a strong 
and  in  some  respects  growing  need  for  continuing  cooperation  and  mobility  in  these 
fields at European level. The evaluation reports emphasised the importance of creating 
closer  links  between  Union  Programmes  and  policy  developments  in  education, 
training and youth, expressed the wish that Union action should be structured so as to 
respond  better  to  the  lifelong  learning  paradigm,  and  pressed  for  a  simpler,  more 
user-friendly and more flexible approach to implementing such action and the end of 
the fragmentation of international higher education cooperation programmes. 

The  widespread  recognition  among  the  general  public  in  Member  States  and 
participating  third  countries  of  the  "Erasmus"  brand  name  as  a  synonym  of  Union 
learner mobility pleads for a more extensive use of this brand by the main education 
sectors covered by the Programme. 

The public consultation on the Union's strategic choices for the implementation of the 
new  EU  competence  in  the  field  of  sport  and  the  evaluation  report  of  Preparatory 
Actions  in  the  field  of  sport  provided  useful  indications  regarding  priority  areas  for 
Union  action  and  illustrated  the  added  value  that  the  Union  can  bring  in  supporting 
activities aimed at generating, sharing and spreading experiences and knowledge about 
different issues affecting sport at the European level. 

The  European  Strategy  for  smart,  sustainable  and  inclusive  growth  (Europe  2020)  is 
defining  the  Union's  growth  strategy  for  the  coming  decade  to  support  smart, 
sustainable  and  inclusive  growth  setting  five  ambitious  objectives  to  be  reached  by 
2020, particularly in the field of education to reduce early school leaving rates below 
10%  and  to  enable  at  least  40%  of  30-34  years  old  to  have  completed  higher 
education11.  This  also  includes  its  flagships  initiatives,  in  particular  "Youth  on  the 
Move"12 and the Agenda for New Skills and Jobs13.  

The Council of the European Union called on 12 May 2009 for a strategic framework 
for European cooperation in education and training (ET 2020) setting up four strategic 
objectives  with  a  view  to  responding  to  the  challenges  that  remain  in  creating  a 
knowledge-based Europe and making lifelong learning a reality for all.  

Pursuant to Articles 8 and 10 of the Treaty on the Functioning of the European Union, 
as well as the articles 21 and 23 of the Charter of Fundamental Rights, the Programme 
shall promote equality between women and men and to combat discrimination based 
on sex, racial or ethnic origin, religion or belief, disability, age or sexual orientation. 

(2) 

(3) 

(4) 

(5) 

(6) 

(7) 

(8) 

The programme should include a strong international dimension particularly as regards 
higher  education,  not  only  to  enhance  the  quality  of  European  higher  education  in 

11 
12 
13 

COM(2010)2020, 3.3.2010. 
COM (2010)477 Final, 15.9.2010. 
COM(2010)682 Final, 26.11.2010. 

EN 

9 

   EN 

 
                                                 
pursuit of the broader ET2020 objectives and the attractiveness of the Union as a study 
destination, but also to promote understanding between people and contribution to the 
sustainable development of higher education in the third countries. 

(9) 

The  renewed  framework  of  cooperation  in  the  youth  field  (2010-2018)14  should 
consider all young people as a resource in society and upholds their right to participate 
in  the  development  of  policies  affecting  them  by  means  of  a  continuous  structured 
dialogue  between  decision-makers  and  young  people  and  youth  organisations  at  all 
levels. 

(10)  To  support  mobility,  equity  and  study  excellence,  the  Union  should  establish  a 
European  loan  guarantee  facility  to  enable  students,  regardless  of  their  social 
background, to take their Masters degree in another participating country. This facility 
should  be  available  to  financial  institutions  which  agree  to  offer  loans  for  Masters' 
studies in other participating countries on favourable terms for the students.  

(11)  Member  States  should  endeavour  to  adopt  all  appropriate  measures  to  remove  legal 
and  administrative  obstacles  to  the  proper  functioning  of  the  Programme.  This  also 
implies  that  visas  for  participants  should  be  handed  out  without  delays,  in  order  to 
ensure  that  no  participant  misses  out  on  either  a  part  of  or  the  entire  study,  training 
programme or exchange, and to avoid cancellations of mobility actions and projects. 
In line with Article 19 of the Council Directive 2004/114/EC of 13 December 2004 on 
the  conditions  of  admission  of  third  country  nationals  for  the  purposes  of  studies, 
pupils  exchange,  unremunerated  training  or  voluntary  service15,  Member  States  are 
encouraged to establish fast-track admission procedures.  

(12)  The Communication 'Supporting growth and jobs – an agenda for the modernisation of 
Europe's  higher  education  systems'  sets  out  a  framework  within  which  the  European 
Union,  Member  States  and  higher  education  institutions  can  cooperate  to  boost  the 
number of graduates, improve the quality of education and maximise the contribution 
that  higher  education  and  research  can  make  to  helping  our  economies  and  societies 
emerge stronger from the crisis. 

(13)  The  Bologna  Declaration,  signed  by  the  Ministers  for  Education  of  29  European 
countries on 19 June 1999, established an intergovernmental process aimed at creating 
a "European Area of Higher Education", which requires support at Union level. 

(14)  The renewed Copenhagen Process (2011-2020) defined an ambitious and global vision 
for Vocational Education and Training policy in Europe, and requested support from 
Union  Educational  Programmes  to  the  agreed  priorities,  including  international 
mobility and reforms implemented by the Member States. 

(15) 

It  is  necessary  to  strengthen  the  intensity  and  volume  of  European  cooperation 
between  schools, and  of the  mobility of school staff and learners in order to address 
the priorities set out in the Agenda for European cooperation on schools for the 21st 
century16, namely to improve the quality of school education in the Union in the fields 

14 

15 
16 

OJ  C  311,  19.12.2009,  p.  1.  Council  Resolution  of  27  November  2009  on  a  renewed  framework  for 
European cooperation in the youth field (2010-2018) 
OJ L 375, 23.12.2004, p. 12. 
COM(2008)425 Final, 3.7.2008. 

EN 

10 

   EN 

 
                                                 
of  competence  development  and  in  order  to  improve  equity  and  inclusion  within 
school  systems  and  institutions,  as  well  as  to  reinforce  the  teaching  profession  and 
school  leadership17.  In  this  context,  particular  importance  should  be  given  to  the 
strategic  targets  on  reducing  early  school  leaving,  improving  performance  in  basic 
skills, improving participation and quality in early childhood education and care18, as 
well as to targets on reinforcing the professional competences of school teachers and 
school  leaders19,  and  improving  the  educational  chances  of  children  with  a  migrant 
background and those at socio economic disadvantage20.  

(16)  The renewed European Agenda for Adult Learning included in Council Resolution of 
[….]21 aims at enabling all adults to develop and enhance their skills and competences 
throughout their lives, giving particular attention to improving provision for the high 
number of low-skilled Europeans targeted in Europe 2020. 

(17)  The action of the European Youth Forum, the National Academic Recognition Centres 
(NARIC),  the  Eurydice,  Euroguidance  and  Eurodesk  networks,  as  well  as  of  the 
eTwinning National Support Services, the Europass National Centres, and the National 
Information Offices in the neighbourhood countries is essential in order to achieve the 
objectives of the programme, notably by providing the Commission with regular and 
updated  information  regarding  the  various  fields  of  their  activity  and  through  the 
dissemination  of  the  Programme  results  in  the  Union  and  in  the  third  participating 
countries.  

(18)  Cooperation  between  the  Programme  and  international  organisations  in  the  field  of 
education, training, youth and sport, in particular with the Council of Europe, needs to 
be strengthened. 

(19)  The  programme  should  contribute  to  develop  excellence  in  European  integration 
studies  world-wide,  it  should  in  particular  support  institutions  that  have  a  European 
governance structure, cover the whole spectrum of policy fields that are of interest for 
the Union, are non profit organisations and provide recognised academic degrees. 

(20)  The Communication from the Commission on "Developing the European Dimension 
in Sport"22 of 18 January 2011 sets out the Commission's ideas for Union-level action 
in the field of sport after the entry into force of the Lisbon Treaty and proposes a list of 
concrete actions for the Commission and Member States in three broad chapters: the 
societal role of sport, the economic dimension of sport and the organisation of sport.  

(21) 

Improved transparency of qualifications and competences and extended acceptance of 
Union  tools  should  facilitate  mobility  throughout  Europe  for  lifelong  learning 
purposes, therefore contributing to the development of quality education and training, 
and  will  facilitate  mobility  for  occupational  purposes,  between  countries  as  well  as 

17 
18 
19 

20 

21 
22 

OJ C 319, 13.12.2008, p. 20. Council Conclusions on schools for the 21st century. 
OJ C 119, 28.5.2009, p. 2. Council Conclusions on ET2020. 
OJ  C  300,  12.12.2007,  p.  6.  Council  conclusions  on  improving  the  quality  of  teacher  education 
OJ  C  302,  12.12.2009,  p.  6.  Council  conclusions  on  the  professional  development  of  teachers  and 
schools leaders. 
OJ C 301, 11.12.2009, p. 5. Council conclusions on the education of children with migrant background 
OJ C 135, 26.5.2010, p. 2. Council conclusions on the social dimension of education and training. 
OJ C , , p. . 
COM(2011)12 Final, 18.11.2011. 

EN 

11 

   EN 

 
                                                 
across  sectors.  Opening  up  access  for  young  students  (including  vocational  and 
education  training  students)  to  methods,  practices  and  technologies  used  in  other 
countries  will  help  to  improve  their  employability  in  a  global  economy;  it  can  also 
help making jobs with an international profile more attractive. 

(22)  For this purpose, it is recommended to extend the use of the single framework for the 
transparency  of  qualifications  and  competences 
(Europass)  under  Decision 
No2241/2004/EC  of  the  European  Parliament  and  of  the  Council  of  15  December 
200423, the European Qualifications Framework (EQF) under Recommendation of the 
European  Parliament  and  of  the  Council  of  23  April  200824,  the  European  Credit 
system  for  Vocational  Education  and  Training  (ECVET)  under  Recommendation  of 
the  European  Parliament  and  of  the  Council  of  18  June  200925  and  the  European 
Credit Transfer and Accumulation System (ECTS). 

(23) 

(24) 

In  order  to  ensure  greater  efficiency  in  communication  to  the  public  at  large  and 
stronger synergies between the communication activities undertaken at the initiative of 
the Commission, the resources allocated to communication under this Regulation shall 
also  contribute  to  covering  the  corporate  communication  of  the  political  priorities  of 
the  European  Union  provided  that  these  are  related  to  the  general  objectives  of  this 
Regulation. 

It is necessary to ensure the European added value of all actions carried out within in 
the framework of the Programme, and complementarity to activities of Member States 
in  compliance  with  Article  167(4)  of  the  Treaty  on  the  functioning  of  the  European 
Union and other activities, in particular in the field of culture, research, industrial and 
cohesion policy, enlargement policy and external relations. 

(25)  Effective  performance  management,  including  evaluation  and  monitoring,  requires 
development  of  specific  performance  indicators  which  can  be  measured  over  time, 
which are both realistic and reflect the logic of the intervention and are relevant to the 
appropriate hierarchy of objectives and activities.  

(26)  This  Regulation  lays  down,  for  the  entire  duration  of  the  Programme,  a  financial 
envelope  representing  the  prime  reference,  within  the  meaning  of  point  (17)  of  the 
Interinstitutional  Agreement  of  XX/YY/201Z  between  the  European  Parliament,  the 
Council  and  the  Commission  on  cooperation  in  budgetary  matters  and  on  sound 
financial  management,  for  the  budgetary  authority  during  the  annual  budgetary 
procedure. 

(27)  The  need  of  establishing  criteria  of  performance  on  which  the  allocation  of  budget 
between Member States for the actions managed by the National Agencies should be 
based. . 

(28)  The candidate countries for accession to the Union and the EFTA countries which are 
members  of  the  EEA  may  participate  in  the  Union  Programmes  on  the  basis  of 
Framework Agreements, Association Council Decisions or similar agreements. 

23 
24 
25 

OJ L 390, 31.12.2004, p. 6.  
OJ C 111, 6.5.2008, p. 1.  
OJ C 155, 8.7.2009, p. 11.  

EN 

12 

   EN 

 
                                                 
(29)  The  Swiss  Confederation  may  participate  in  the  Union  Programmes  in  accordance 

with the agreement to be signed between the Union and that country.  

(30)  The  European  Commission  and  the  High  Representative  of  the  European  Union  for 
Foreign Affairs and Security policy, in their joint Communication on a new response 
to  a  changing  Neighbourhood26  outlined,  inter  alia,  the  aim  to  further  facilitate 
Neighbourhood  countries’  participation  in  Union  mobility  and  capacity  building 
actions  in  higher  education  and  the  opening  of  the  future  education  programme  to 
Neighbouring countries. 

(31)  The  financial  interests  of  the  European  Union  should  be  protected  through 
proportionate  measures  throughout  the  expenditure  cycle,  including  the  prevention, 
detection and investigation of irregularities, the recovery of funds lost, wrongly paid or 
incorrectly  used  and,  where  appropriate,  penalties.  While  Union  external  assistance 
has  increasing  financing  need,  the  economic  and  budgetary  situation  of  the  Union 
limits  the  resources  available  for  such  assistance.  The  Commission  should  therefore 
seek for the most efficient use of available resources in particular through the use of 
financial instruments with leverage effect.  

(32) 

(33) 

In its Communication "A Budget for Europe 2020" of 29 June 2011 the Commission 
has underlined its commitment to simplifying Union funding. The creation of a single 
programme  on  Education,  Training,  Youth  and  Sport  should  provide  for  significant 
simplification, rationalisation and synergies in the management of the programme. The 
implementation should be further simplified by the use of lump sum, unit cost or flat 
rate  funding,  as  well  as  reducing  formal  requirements  for  beneficiaries  and  Member 
States. 

In order to ensure quick response to changed needs during the whole duration of the 
Programme, the power to adopt acts in accordance with Article 290 of the Treaty on 
the  Functioning  of  the  European  Union  should  be  delegated  to  the  Commission  in 
respect of provisions relating to the performance criteria and on the actions managed 
by  the  National  Agencies.  It  is  of  particular  importance  that  the  Commission  carries 
out  appropriate  consultations  during  its  preparatory  work,  including  at  expert  level. 
The  Commission,  when  preparing  and  drawing-up  delegated  acts,  should  ensure  a 
simultaneous,  timely  and  appropriate  transmission  of  relevant  documents  to  the 
European Parliament and Council. 

(34) 

In  order  to  ensure  uniform  conditions  for  the  implementation  of  this  Regulation, 
implementing powers should be conferred on the Commission. 

(35)  The  implementing  powers  relating  to  work  programme  should  be  exercised  in 
accordance with Regulation (EU) No 182/2011 of the European Parliament and of the 
Council of 16 February 2011 laying down the rules and general principles concerning 
mechanisms  for  control  by  Member  States  of  the  Commission's  exercise  of 
implementing powers27. 

(36) 

It is appropriate to ensure a correct closure of the Programme, in particular regarding 
the  continuation  of  multi-annual  arrangements  for  its  management,  such  as  the 

26 
27 

COM(2001)303 final, 25.5.2011. 
OJ L 55, 28.2.2011, p.13. 

EN 

13 

   EN 

 
                                                 
financing  of  technical  and  administrative  assistance.  As  from  1  January  2014,  the 
technical and administrative assistance should ensure, if necessary, the management of 
actions not yet finalised under the predecessor programmes by end of 2013. 

HAVE ADOPTED THIS REGULATION: 

CHAPTER I 

General provisions 

Article 1 

Scope of the Programme 

1. 

2. 

3. 

4. 

This Regulation establishes a Programme for Union action in the field of Education, 
Training,  Youth  and  Sport  called  "Erasmus  for  All"  (hereinafter  referred  to  as  "the 
Programme").  

The  Programme  shall  be  implemented  for  the  period  from  1  January  2014  to  31 
December 2020. 

The Programme covers education at all levels, in a lifelong learning perspective, in 
particular Higher education, Vocational Education and Training and Adult learning, 
School Education and Youth. 

It includes an international dimension in accordance with Article 21 of the Treaty of 
the European Union and will also support activities in the field of sport. 

Article 2 

Definitions 

For the purpose of this Regulation, the following definitions shall apply: 

1. 

2. 

3. 

"lifelong  learning"  means  all  general  education,  vocational  education  and  training, 
non-formal education and informal learning undertaken throughout life, resulting in 
an  improvement  in  knowledge,  skills  and  competences  within  a  personal,  civic, 
social and/or employment-related perspective, including the provision of counselling 
and guidance services; 

"non  formal  setting"  means  a  learning  context  that  is  often  planned  and  organised, 
but not part of the formal education and training system. 

"learning mobility" means moving physically to a country other than the country of 
residence,  in  order  to  undertake  study,  training  or  other  learning,  including 
traineeships  and non-formal learning, or teaching or participating  in  a  transnational 

EN 

14 

   EN 

 
professional  development  activity.  It  may  include  preparatory  training  in  the  host 
language.  Learning  mobility  also  covers  youth  exchanges  and  transnational 
professional development activities involving youth workers;  

"Cooperation  for  innovation  and  good  practices"  means  transnational  cooperation 
projects  involving  organisations  active  in  the  fields  of  education,  training  and/or 
youth and may include other organisations.  

"Support  for  policy  reform"  means  any  type  of  activity  aimed  at  supporting  and 
facilitating the modernization of education and training systems through the process 
of  policy  cooperation  between  Member  States,  in  particular  the  Open  methods  of 
Coordination; 

"virtual  mobility"  stands  for  a  set  of  information  and  communications  technology 
supported  activities,  organized  at  institutional  level,  that  realize  or  facilitate 
international, collaborative experiences in a context of teaching and/or learning; 

"staff" means persons who, either on a professional or voluntary basis, are involved 
in education, training or youth non-formal learning. It may include teachers, trainers, 
school leaders, youth workers and non-educational staff; 

"youth worker" means a professional or a volunteer involved in non-formal learning; 

"young people" means individuals aged between thirteen and thirty; 

4. 

5. 

6. 

7. 

8. 

9. 

10. 

"higher education institution" means: 

(a) 

any type of higher education institution, in accordance with national legislation 
or practice, which offers recognised degrees or other recognised tertiary level 
qualifications, whatever such establishments may be called; 

(b) 

any institution, in accordance with national legislation or practice, which offers 
vocational education or training at tertiary level; 

"school"  means  all  types  of  institutions  providing  general  (pre-school,  primary  or 
secondary), vocational and technical education; 

"academic institution" means any educational institution dedicated to education and 
research; 

"vocational  training"  means  any  form  of  initial  vocational  education  or  training, 
including technical and vocational teaching and apprenticeships, which contributes to 
the achievement of a vocational qualification recognised by the competent authorities 
in  the  Member  State  in  which  it  is  obtained,  as  well  as  continuing  vocational 
education or training undertaken by a person during his or her working life; 

"adult  learning"  means  all  forms  of  non-vocational  adult  learning,  whether  of  a 
formal, non-formal or informal nature; 

"joint degrees" means an integrated study programme offered by at least two higher 
education institutions resulting in a single degree certificate issued and signed by all 

11. 

12. 

13. 

14. 

15. 

EN 

15 

   EN 

 
16. 

17. 

18. 

19. 

20. 

21. 

22. 

23. 

24. 

25. 

26. 

the participating institutions jointly and recognised officially in the countries where 
the participating institutions are located;  

"double  degree/multiple  degree"  means  a  study  programme  offered  by  at  least  two 
(double)  or  more  (multiple)  higher  education  institutions  whereby  the  student 
receives upon completion a separate degree certificate from each of the participating 
institution; 

"youth  activity"  means  an  out-of-school  activity  (such  as  youth  exchange, 
volunteering)  carried  out  by  a  young  person,  either  individually  or  in  group, 
characterized by a non-formal learning approach; 

"partnership" means an agreement between a group of institutions or organisations in 
different  Member  States  to  carry  out  joint  European  activities  in  the  field  of 
education,  training  and  youth  or  establishing  a  formal  or  informal  network  in  a 
relevant field. As regards sport, it means an agreement with one or more third parties 
such  as  professional  sport  organisations  or  sponsors  in  different  Member  States  in 
order to attract additional sources  of  support for achieving the desired outcomes of 
the Programme. 

"enterprise"  means  all  undertakings  engaged  in  economic  activity  in  the  public  or 
private sector whatever their size, legal status or the economic sector in which they 
operate, including the social economy; 

"skills" means the ability to apply knowledge and use know-how to complete tasks 
and solve problems;  

"competence"  means  the  proven  ability  to  use  knowledge,  skills  and  attitudes  with 
responsibility and autonomy in learning, social and professional contexts.  

"key competences" means the basic set of knowledge, skills and attitudes which all 
individuals  need  for  personal  fulfilment  and  development,  active  citizenship,  social 
inclusion and employment; 

"results" means any data, knowledge and information whatever their form or nature, 
whether or not they can be protected, which are generated in the action as well as any 
attached rights, including intellectual property rights; 

"dissemination  of  results"  means  the  public  disclosure  of  the  results  of  the 
Programme  and  its  predecessors  by  any  appropriate  means  designed  to  ensure  that 
the  results  are  appropriately  recognised,  demonstrated  and  implemented  on  a  wide 
scale; 

"Open  Method  of  Coordination"  means  intergovernmental  method  providing  a 
framework for cooperation between the Member States, whose national policies can 
thus  be  directed  towards  certain  common  objectives.  Within  the  scope  of  this 
programme, the OMC applies to education, training and youth;  

"EU  transparency  tools"  means  instruments  that  help  stakeholders  to  understand, 
appreciate  and  as  appropriate  recognise  learning  outcomes  and  qualifications 
throughout the Union; 

EN 

16 

   EN 

 
27. 

"neighbourhood countries" means the countries and territories listed in the Annex to 
the  Regulation  XX/2012  of  the  European  Parliament  and  of  the  Council  of  X  YY 
201228  establishing  a  European  Neighbourhood  Instrument:  Algeria,  Armenia, 
Azerbaijan,  Belarus,  Egypt,  Georgia,  Israel,  Jordan,  Lebanon,  Libya,  Moldova, 
Morocco, Occupied Palestinian Territory, Syria, Tunisia and Ukraine. In addition, as 
for  the  activities  supported  in  the  youth  field,  Russia  is  also  considered  a 
neighbourhood country; 

28. 

"dual  career"  means  the  combination  of  high-level  sports  training  with  general 
education or work. 

Article 3 

European added value 

1. 

2. 

1. 

The Programme shall only support those actions and activities presenting a potential 
European added value and contributing to the achievement of the general objective 
as referred to in Article 4. 

The  European  added  value  of  the  actions  and  activities  of  the  Programme  shall  be 
ensured in particular through: 

(a)  Their  transnational  character,  in  particular  transnational  mobility  and 

cooperation aiming at long-term systemic impact; 

(b)  Their complementarity and synergy with other national, international and 
other  Union  programmes  and  policies,  allowing  for  economies  of  scale 
and critical mass;  

(c)  Their contribution to the effective use of Union tools for recognition of 

qualifications and transparency. 

Article 4 

General objective of the Programme 

The Programme aims to contribute to the objectives of the Europe 2020 strategy and 
of  the  Education  and  Training  strategic  framework  2020  (ET2020),  including  the 
corresponding  benchmarks  established  in  those  instruments,  to  renewed  framework 
for  European  Cooperation  in  the  Youth  field  (2010-2018),  to  the  sustainable 
development of third countries in the field of higher education and to developing the 
European dimension in sport.  

2. 

It particularly aims to contribute to reach the following Europe 2020 headline targets: 

(a)  Reduction of early school leaving rates; 

28 

OJ L, , p.  

EN 

17 

   EN 

 
                                                 
(b) 

Increase of 30-34 years old students having completed third level of education. 

CHAPTER II 

Education, Training and Youth 

Article 5 

Specific objectives  

The  Programme  shall  pursue  the  following  specific  objectives  in  the  areas  of  education, 
training and youth:  

(a) 

To  improve  the  level  of  key  competences  and  skills  regarding  in  particular  their 
relevance  for  the  labour  market  and  society,  as  well  as  the  participation  of  young 
people  in  democratic  life  in  Europe,  notably  through  increased  learning  mobility 
opportunities  for  young  people,  learners,  staff  and  youth  workers,  and  through 
strengthened cooperation between education youth and the world of labour market; 

– 

 Related indicators:  

–  % of participants who have increased their key competences and/or their 

skills relevant for their employability; 

–  % of young participants declaring being better prepared to participate in 

social and political life  

To foster quality improvements, innovation excellence and internationalisation at the 
level of educational institutions, as well as in youth work, notably through enhanced 
transnational  cooperation  between  education  and 
training  providers/youth 
organisations and other stakeholders; 

– 

Related indicator: % of organisations that have participated in the Programme 
and that have developed/adopted innovative methods 

To  promote  the  emergence  of  a  European  lifelong  learning  area,  trigger  policy 
reforms  at  national  level,  support  the  modernisation  of  education  and  training 
systems,  including  non-formal  learning,  and  support  European  cooperation  in  the 
youth  field,  notably  through  enhanced  policy  cooperation,  better  use  of  recognition 
and transparency tools and the dissemination of good practices; 

– 

Related indicator: Number of Member States making use of the results of the 
Open Methods of Coordination in their national policy developments  

To enhance the international dimension of education, training and youth notably in 
higher  education  by  increasing  the  attractiveness  of  the  Union  higher  education 
institutions  and  supporting  the  Union  external  action,  including  its  development 
objectives through the promotion of mobility and cooperation between EU and third 

(b) 

(c) 

(d) 

EN 

18 

   EN 

 
country  higher  education  institutions  and  targeted  capacity  building  in  third 
countries. 

– 

Related indicator: Number of non EU higher education institutions involved in 
the mobility and cooperation actions 

(e) 

To improve the teaching and learning of languages and promote linguistic diversity;  

– 

Related indicator: % of participants who have increased their language skills 

(f) 

To  promote  excellence  in  teaching  and  research  activities  in  European  integration 
through the Jean Monnet activities worldwide as referred to in Article 10. 

– 

Related indicator: Number of students receiving training through Jean Monnet 
activities  

Article 6 

Actions of the Programme 

1. 

In  the  field  of  education,  training  and  youth,  the  Programme  shall  pursue  its 
objectives through the three following types of actions: 

(a)  Learning mobility of individuals,  

(b)  Cooperation for innovation and good practices,  

(c)  Support for policy reform. 

2. 

The specific Jean Monnet activities are described in Article 10. 

Article 7 

Learning mobility of individuals 

1. 

Learning mobility of individuals action shall support: 

(a) 

transnational  mobility  of  higher  education  and  vocational  training  students  as 
well  as  of  young  people  involved  in  non-formal  activities  between  the 
participating  countries  as  referred  in  Article  18.  This  mobility  may  take  the 
form of studying at a partner institution, traineeships abroad or participating in 
youth activities, notably volunteering. Degree mobility at Masters level shall be 
supported  through  the  student  loan  guarantee  facility  as  referred  to  in  Article 
14 (3). 

(b)  Transnational mobility of staff, within the participating countries as referred in 
Article  18.  This  mobility  may  take  the  form  of  teaching  or  taking  part  in 
professional development activities abroad. 

EN 

19 

   EN 

 
2. 

This action will also support the transnational mobility of students, young people and 
staff  to  and  from  third  countries  as  regards  higher  education  including  mobility 
organized  on  the  basis  of  joint,  double  or  multiple  degrees  of  high  quality  or  joint 
calls, as well as non-formal learning.  

Article 8 

Cooperation for innovation and good practices 

1. 

Cooperation for innovation and good practices action shall support:  

(a) 

transnational  strategic  partnerships  between  organisations 
in 
education, training and/or youth activities or other relevant sectors developing 
and implementing joint initiatives and promoting exchanges of experience and 
know-how; 

involved 

(b) 

transnational partnerships between enterprises and education institutions in the 
form of: 

– 

– 

Knowledge  Alliances  between  higher  education 
institutions  and 
enterprises  promoting  creativity,  innovation  and  entrepreneurship  by 
offering  relevant  learning  opportunities,  including  developing  new 
curricula; 

Sector  Skills  Alliances  between  education  and  training  providers  and 
enterprises  promoting  employability,  creating  new  sector-specific 
curricula, developing innovative ways of vocational teaching and training 
and putting the Union wide recognition tools in practice. 

(c) 

IT  support  platforms,  including  e-Twinning,  covering  educational  sectors  and 
youth allowing peer learning, virtual mobility and exchanges of best practices 
and opening access for participants fromneighbourhood countries. 

2. 

This  action  shall  also  support  development,  capacity  building,  regional  integration, 
knowledge  exchanges  and  modernisation  processes  through  partnerships  between 
Union and third countries' higher education institutions as well as in the youth sector, 
notably  for  peer  learning  and  joint  educational  projects,  promoting  regional 
cooperation, in particular with neighbourhood countries. 

Article 9 

Support for policy reform 

1. 

Support for policy reform action shall include the activities initiated at Union level 
related to:  

(a) 

the  activities  related  to  the  implementation  of  the  Union  policy  agenda  on 
education, training and youth (Open Methods of Coordination), as well as the 

EN 

20 

   EN 

 
(b) 

(c) 

(d) 

Bologna  and  Copenhagen  processes  and  the  structured  dialogue  with  young 
people;  

the  implementation  in  participating  countries  of  Union  transparency  tools,  in 
particular Europass, the European Qualifications Framework (EQF), European 
Credit Transfer and Accumulation System (ECTS), European Credit system for 
Vocational  Education  and  Training  (ECVET)  and  the  support  to  EU-wide 
networks; 

the  policy  dialogue  with  relevant  European  stakeholders  in  the  area  of 
education, training and youth; 

the  European  Youth  Forum,  the  National  Academic  Recognition  Centres 
(NARIC), the  Eurydice, Euroguidance  and Eurodesk networks, as well as the 
eTwinning  National  Support  Centres,  the  Europass  National  Centres,  and  the 
National  Information  Offices  in  the  neighbourhood  countries  and  acceding 
countries, candidate countries and potential candidates not fully participating in 
the programme. 

2. 

This action shall also support policy dialogue with third countries and international 
organizations. 

Article 10 

Jean Monnet activities 

The Jean Monnet activities shall aim to: 

(a)  promote  teaching  and  research  on  European  integration  world-wide  among 
specialist academics, learners and citizens, notably through the creation of Jean 
Monnet  Chairs  and  other  academic  activities,  as  well  as  by  providing  aid  for 
other knowledge-building activities at higher education institutions; 

(b) 

(c) 

support the activities of academic institutions or associations active in the field 
of European integration studies and support a Jean Monnet label for excellence. 

support  the  following  European  academic  institutions  pursuing  an  aim  of 
European interest; 

(i) 

the European University Institute of Florence; 

(ii) 

the College of Europe (Bruges and Natolin campuses); 

(d)  promote policy debate and exchanges between the academic world and policy-

makers on Union policy priorities. 

EN 

21 

   EN 

 
CHAPTER III 

Sport 

Article 11 

Specific objectives  

In  line  with  the  general  objective,  the  Programme  shall  pursue  the  following  specific 
objectives in the area of sport: 

(a) 

– 

to tackle transnational threats to sport such as doping, match fixing, violence, 
racism and intolerance;  

Related indicator: % of participants who use the results of cross-border projects 
to fight against threats to sport. 

(b) 

to support good governance in sport and dual careers of athletes; 

– 

(c) 

– 

Related indicator: % of participants who use the results of cross-border projects 
to improve good governance and dual careers. 

to promote social inclusion, equal opportunities and health-enhancing physical 
activity through increased participation in sport. 

Related indicator: % of participants who use the results of cross-border projects 
to enhance social inclusion, equal opportunities and participation rates. 

Article 12 

Activities 

1. 

The  objectives  of  cooperation  in  Sport  shall  be  pursued  through  the  following 
transnational activities: 

(a) 

support to transnational collaborative projects; 

(b) 

support to non-commercial European sport events involving several European 
countries; 

(c) 

support the strengthening of the evidence base for policy making ; 

(d) 

support to capacity building of sport organisations;  

(e)  dialogue with relevant European stakeholders. 

EN 

22 

   EN 

 
2. 

The  sport  activities  supported  shall,  where  appropriate,  leverage  supplementary 
funding through partnership with third parties such as private undertakings. 

CHAPTER IV 

Financial Provisions 

Article 13 

Budget 

1. 

The financial envelope for the implementation of this Programme as from 1 January 
2014 is set at EUR 17 299 000 000. 

The following amounts shall be allocated to the Actions of the Programme  

EUR 16 741 738 000 for actions in the field of education, training and youth, 

a) 
as referred to under Article 6(1); 

EUR 318 435 000 for the Jean Monnet activities, as referred to under Article 

b) 
10; 

c) 

EUR 238 827 000 for actions relating to Sport, as referred to in Chapter III. 

2. 

In  addition  to  the  financial  envelope  as  indicated  in  paragraph  1,  and  in  order  to 
promote  the  international  dimension  of  higher  education,  an  indicative  amount  of 
EUR  1  812  100  00029  from  the  different  external  instruments  (Development 
Cooperation  Instrument,  European  Neighbourhood  Instrument,  Instrument  for  Pre-
accession Assistance, Partnership Instrument and the European development Fund),, 
will be allocated to actions of learning mobility to or from countries other than those 
as  referred  to  in  Article  18(1)  and  to  cooperation  and  policy  dialogue  with 
authorities/institutions/organisations  from  these  countries.  The  provisions  of  this 
Regulation will apply to the use of those funds. 

The funding will be made available through 2 multi annual allocations only covering the first 
4 years and the remaining 3 years respectively. This funding will be reflected in the 
multiannual indicative programming of these instruments, in line with the identified 
needs  and  priorities  of  the  countries  concerned.  The  allocations  can  be  revised  in 
case  of  major  unforeseen  circumstances  or  important  political  changes  in  line  with 
the  EU  external  priorities.  Cooperation  with  non  participating  countries  may  be 
based,  where  relevant,  on  additional  appropriations  from  partner  countries  to  be 
made available in accordance with procedures to be agreed with these countries.  

29 

This  amount  comes  from  the  spending  level  of  the  period  2007-2013  increased  by  a  rating  factor 
reflecting the increase rate of Heading 4 instruments. 

EN 

23 

   EN 

 
                                                 
3. 

In accordance with the expected value added of the three types of actions as referred 
to in Article 6(1), and with the principles of critical mass, concentration, efficiency 
and  performance,  the  amount  indicated  in  Article  13(1.a)  will  be  indicatively 
allocated as follows: 

4. 

5. 

6. 

7. 

– 

– 

– 

– 

– 

[65%] of this amount is allocated to learning mobility of individuals;  

[26%]  of  this  amount  is  allocated  to  cooperation  for  innovation  and  good 
practices; 

[4%] of this amount is allocated to support for policy reform.  

[3%] of this amount will cover operating grants to National Agencies  

[2%] of this amount will cover administrative expenditures. 

The  financial  allocation  for  the  Programme  may  also  cover  expenses  pertaining  to 
preparatory,  monitoring,  control,  audit  and  evaluation  activities  which  are  required 
for  the  management  of  the  programme  and  the  achievement  of  its  objectives;  in 
particular,  studies,  meetings  of  experts,  information  and  communication  actions, 
including corporate communication of the political priorities of the European Union 
as far as they are related to the general objectives of this Regulation, expenses linked 
to  IT  focusing  on  information  processing  and  exchange,  together  with  all  other 
technical and administrative assistance expenses incurred by the Commission for the 
management of the Programme. 

The  financial  allocation  may  also  cover  the  technical  and  administrative  assistance 
expenses necessary to ensure the transition between the Programme and the measures 
adopted  under  Decision  No  1720/2006/EC  establishing  the  Lifelong  Learning 
Programme,  Decision  No  1719/2006/EC  establishing 
in  Action 
programme  and  Decision  No  1298/2008/EC  establishing  the  Erasmus  Mundus 
Programme. If necessary, appropriations could be entered in the budget beyond 2020 
to  cover  similar  expenses,  in  order  to  enable  the  management  of  actions  not  yet 
completed by 31 December 2020. 

the  Youth 

The funds for the learning mobility of individuals referred to in Article 6(1.a) that are 
to  be  managed  by  a  National  Agency  shall  be  allocated  on  the  basis  of  population 
and cost of living in the Member State, distance between capitals of Member States 
and performance. The parameter of performance accounts for 25% of the total funds 
according to the criteria as referred to in paragraphs 7 and 8. 

Allocation  of  funds  based  on  performance  applies  in  order  to  promote  an  efficient 
and  effective  use  of  resources.  The  criteria  used  to  measure  performance  shall  be 
based on the most recent data available. Those criteria are: 

(a) 

the  level  of  annual  realised  outputs  that  relate  to  the  agreed  outcomes  and 
results; 

(b) 

the level of annual payments realised. 

These criteria may be subjected to revision during the duration of the Programme in 
accordance with the procedure as referred to in Article 28 relating to delegated acts. 

EN 

24 

   EN 

 
8. 

9. 

1. 

2. 

3. 

4. 

5. 

6. 

The  allocation  of  funds  for the year 2014 shall be  based  on latest available data of 
outputs  and  budget  take-up  of  the  Lifelong  Learning  Programme,  Youth  in  Action 
and Erasmus Mundus programmes implemented until 1 January 2014. 

The Programme may provide support through specific innovative funding modalities, 
in particular those set out in Article 14(3).  

Article 14 

Specific funding modalities  

The  Commission  shall  implement  the  Union  financial  support  in  accordance  with 
Regulation XX/2012 [the Financial Regulation]. 

The  Commission  may  launch  joint  calls  with  third  countries  or  their  organisations 
and agencies to jointly fund projects. Projects may be evaluated and selected through 
joint evaluation and selection procedures to be agreed upon by the funding agencies 
involved,  in  compliance  with  the  principles  set  out  in  Regulation  XX/201230 
[Financial Regulation].  

The  Commission  shall  provide  the  funding  for  guarantees  for  loans  to  students 
resident  in  a  participating  country  as  defined  in  Article  18(1)  undertaking  a  full 
Masters  degree  in  another  participating  country,  to  be  delivered  through  a  trustee 
with a mandate to implement it on the basis of fiduciary agreements setting out the 
detailed  rules  and  requirements  governing  the  implementation  of  the  financial 
instrument  as  well  as  the  respective  obligations  of  the  parties.  The  financial 
instrument  shall  comply  with  the  provisions  regarding  financial  instruments  in  the 
Financial Regulation and in the Delegated Act replacing the Implementing Rules. In 
accordance  with  Article  18(2)  of  the  Regulation  (EC,  Euratom)  No  1605/2002, 
revenues  and  repayments  generated  by  the  guarantees  should  be  assigned  to  the 
financial instrument. This financial instrument, including market needs and take-up, 
will be subject to the monitoring and evaluation as referred to in Article 15(2). 

Public bodies, as well as schools, higher education institutions and organisations in 
the fields of education, training, youth and sport that have received over 50% of their 
annual  revenue  from  public  sources  over  the  last  two  years  shall  be  considered  as 
having the necessary financial, professional and administrative capacity to carry out 
activities  under  the  Programme.  They  shall  not  be  required  to  present  further 
documentation to demonstrate this.  

Grants  for  learning  mobility  awarded  to  individuals  shall  be  exempted  from  any 
taxes  and  social  levies.  The  same  exemption  shall  apply  to  intermediary  bodies 
awarding such financial support to the individuals concerned. 

The amount referred to in Article [127(1)] of the Financial Regulation shall not apply 
to financial support for learning mobility awarded to individuals. 

30 

OJ L, ,p. 

EN 

25 

   EN 

 
                                                 
CHAPTER V 

Performance results and dissemination 

Article 15 

1. 

2. 

3. 

1. 

2. 

Monitoring and evaluation of performance and results 

The Commission, in cooperation with the Member States, shall regularly monitor the 
performance  and  results  of  the  Programme  against  its  objectives,  particularly 
regarding: 

(a)  The European added value as referred to in Article 3; 

(b)  The  distribution  of  funds  associated  with  the  main  educational  sectors, 
aiming to ensure, by the end of the Programme, an allocation of funding 
which guarantees significant systemic impact. 

In  addition  to  the  continuing  monitoring,  the  Commission  shall  establish  an 
evaluation  report  no  later  than  end  2017  in  order  to  assess  the  effectiveness  in 
achieving  the  objectives,  the  efficiency  of  the  Programme  and  its  European  added 
value,  in  view  of  a  decision  on  the  renewal,  modification  or  suspension  of  the 
Programme. The evaluation shall address the scope for simplification, its internal and 
external  coherence,  the  continued  relevance  of  all  objectives,  as  well  as  the 
contribution  of  the  measures  to  the  Union  priorities  of  smart,  sustainable  and 
inclusive  growth. It shall also take into account evaluation results on the long-term 
impact  of  the  predecessor  programmes  (Lifelong  Learning,  Youth  in  Action, 
Erasmus Mundus and other international higher education programmes).  

Without prejudice to the requirements set out in Chapter VII and the obligations of 
National  Agencies  as  referred  to  in  Article  22,  Member  States  shall  submit  to  the 
Commission,  by  31  March  2017  and  30  June  2019  respectively,  reports  on  the 
implementation and the impact of the Programme. 

Article 16 

Communication and dissemination 

The Commission in cooperation with Member States shall ensure the dissemination 
of  information,  publicity  and  follow-up  with  regard  to  actions  supported  under  the 
Programme,  as  well  as  the  dissemination  of  the  results  of  the  previous  Lifelong 
Learning, Erasmus Mundus and Youth in Action Programmes. 

Beneficiaries of the supported projects through actions and activities as referred to in 
Articles 6, 10 and 12 should ensure a proper communication and dissemination of the 
results and impacts obtained. 

EN 

26 

   EN 

 
3. 

4. 

The National Agencies as referred to in Article 22 shall develop a consistent policy 
in  view  of  an  effective  dissemination  and  exploitation  of  results  of  activities 
supported  under  the  actions  they  manage  within  the  programme  and  assist  the 
Commission in the general task of disseminating information on the Programme and 
its results. 

The  public  and  private  bodies  within  the  main  education  sectors  covered  by  the 
Programme  shall  use  the  brand  name  "Erasmus"  for  the  purpose  of  communication 
and dissemination of information relating to the programme; the brand name shall be 
associated with the main education sectors as follows: 

– 

– 

– 

– 

"Erasmus Higher Education", associated with all types of higher education, in 
Europe and internationally 

"Erasmus  Training",  associated  with  vocational  education  and  training  and 
adult learning  

"Erasmus Schools", associated with school education  

"Erasmus Youth Participation", associated with youth non formal learning. 

5. 

Communication activities shall also contribute to the corporate communication of the 
political  priorities  of  the  Union  provided  that  they  are  related  to  the  general 
objectives of this Regulation. 

CHAPTER VI 

Access to the Programme 

Article 17 

Access 

1. 

2. 

Any  public  and  private  body  active  in  the  areas  of  education,  training,  youth  and 
grassroots sport may apply within this Programme.  

When  implementing  the  Programme,  the  Commission  and  the  Member  States  shall 
ensure  particular  efforts  to  facilitate  the  participation  of  people  with  difficulties  for 
educational,  social,  gender,  physical,  psychological,  geographical,  economic  and 
cultural reasons.  

EN 

27 

   EN 

 
Article 18 

Country participation  

1. 

The  Programme  is  open  to  the  participation  of  the  following  countries  (hereinafter 
referred to as the ‘participating countries’): 

(a) 

the Member States; 

(b) 

(c) 

(d) 

the acceding countries, candidate countries and potential candidates benefiting 
from  a  pre-accession  strategy,  in  accordance  with  the  general  principles  and 
general terms and conditions for the participation of those countries in Union 
programmes established in the respective Framework Agreements, Association 
Council Decisions or similar agreements; 

the EFTA States that are party to the EEA Agreement, in accordance with the 
provisions of that Agreement; 

the  Swiss  Confederation,  provided  that  a  bilateral  agreement  foreseeing  its 
participation is concluded with that country;  

2. 

3. 

The participating countries listed in paragraph 1 shall be subject to all the obligations 
and shall fulfil all the tasks set out in this Regulation in relation to Member States. 

The  Programme  shall  support  the  cooperation  with  partners  from  third  countries, 
notably partners from neighbourhood countries, in actions and activities as referred 
to in Articles 6 and 10.  

CHAPTER VII 

Management and audit system 

Article 19 

Complementarity  

The  Commission,  in  cooperation  with  Member  States,  shall  ensure  overall  consistency  and 
complementarity with: 

(a) 

(b) 

the relevant Union policies, in particular those in the fields of culture and the 
media,  employment,  health,  research  and  innovation,  enterprise,  justice, 
consumer, development and cohesion policy; 

the other Union relevant funding sources in the field of education, training and 
youth  policies, in  particular the European  Social Fund and the  other financial 
instruments  relating  to  employment  and  social  inclusion,  the  European 
Regional  Development  Fund,  the  Research  and  Innovation  Programmes,  as 

EN 

28 

   EN 

 
well  as  the  financial  instruments  relating  to  justice  and  citizenship,  health, 
external cooperation Programmes and the pre-accession instruments. 

Article 20 

Implementing bodies 

The Programme shall be implemented by the following bodies: 

(a) 

(b) 

1. 

2. 

3. 

4. 

5. 

The Commission at Union level; 

The  National  Agencies  at  national  level  to  be  implemented  in  the  participating 
countries as referred to in Article 18(1). 

Article 21 

National Authority  

Within one month of the entry into force of this Regulation, the Member States shall 
notify  the  Commission  by  way  of  a  formal  notification  transmitted  by  their 
Permanent Representation of the person(s) legally authorized to act on their behalf as 
the “National Authority” for the purpose of this Regulation. In case of replacement 
of the National Authority in the course of the Programme lifetime, the Member State 
shall notify the Commission thereof immediately according to the same procedure. 

The  Member  States  shall  take  all  appropriate  measures  to  remove  legal  and 
administrative  obstacles  to  the  proper  functioning  of  the  Programme,  including  the 
administration of visas.. 

Within three months of the entry into force of this Regulation, the National Authority 
shall  designate  a  single  coordinating  body  called  hereafter  "National  Agency".  The 
National  Authority  shall  provide  the  Commission  with  an  appropriate  ex  ante 
Compliance  Assessment  that  the  National  Agency  complies  with  the  provisions  of 
Article 55(1)(b)(vi) and Article 57(1), (2) and (3) of the Regulation No XX/2012, , 
and  Article  X  of  its  Delegated  Regulation  NoXX/2012,  as  well  as  with  the  Union 
requirements for internal control standards for National Agencies and rules for their 
management of Programme funds for grant support. 

The  National  Authority  shall  designate  an  independent  audit  body  as  referred  to  in 
Article 24. 

The  National  Authority  shall  monitor  and  supervise  the  management  of  the 
Programme at national level. It shall inform and consult the Commission in due time 
prior  to  taking  any  decision  that  may  have  an  impact  on  the  management  of  the 
Programme, in particular regarding its National Agency. 

EN 

29 

   EN 

 
6. 

7. 

8. 

9. 

10. 

11. 

12. 

13. 

14. 

The  National  Authority  shall  base  its  ex-ante  Compliance  Assessment  on  its  own 
controls  and  audits,  and/or  on  controls  and  audits  undertaken  by  the  independent 
audit body referred to in Article 24. 

In the case that the National Agency designated for the Programme is the same as the 
National  Agency  designated  for  the  predecessor  Lifelong  Learning  or  Youth  in 
Action Programme, the scope of the controls and audits for the ex-ante Compliance 
Assessment  may  be  limited  to  the  requirements  that  are  new  and  specific  for  the 
Programme. 

In case the Commission rejects the designation of the National Agency based on its 
evaluation  of  the  ex-ante  Compliance  Assessment,  the  National  Authority  shall 
ensure  that  the  necessary  remedial  actions  are  taken  for  the  body  designated  as 
National Agency to comply with the minimum requirements set by the Commission 
or designate another body as National Agency. 

The  National  Authority  shall  provide  adequate  co-financing  for  the  operations  of 
their  National  Agency  to  ensure  that  the  Programme  is  managed  in  respect  of  the 
applicable Union rules. 

Based  on  the  yearly  management  declaration  of  assurance  of  the  National  Agency, 
the independent audit opinion thereon and the Commission's analysis of the National 
Agency's  compliance  and  performance,  the  National  Authority  shall  inform  the 
Commission by 30 October of each year on its monitoring and supervision activities 
on the Programme.  

The  National  authority  shall  take  responsibility  for  the  proper  management  of  the 
Union funds transferred by the Commission to the National Agency for grant support 
to be awarded under the Programme.  

In  the  event  of  any  irregularity,  negligence  or  fraud  attributable  to  the  National 
Agency, as well as in the case of  serious  shortcomings or underperformance of the 
National  Agency,  and  where  this  gives  rise  to  claims  by  the  Commission  on  the 
National Agency, the National Authority shall be liable towards the Commission for 
the funds not recovered.  

In the events and cases referred to paragraph 12, the National Authority may revoke 
the  National  Agency  either  on  its  own  initiative  or  upon  request  from  the 
Commission.  In  case  the  National  authority  wishes  to  revoke  the  National  Agency 
for other justified reasons, it shall notify  the  Commission  of the  revocation  at  least 
six months before the envisaged date of termination of the mandate of the National 
Agency.  In  such  case,  the  National  Authority  and  the  Commission  shall  formally 
agree on specific and timed transition measures.  

In case of revocation, the National Authority shall implement the necessary controls 
regarding the Union funds entrusted to the revoked National Agency and ensure an 
uninhibited transfer of these funds as well as of all documents and management tools 
required for the Programme management to the new National Agency. The National 
Authority  shall  provide  the  revoked  National  Agency  with  the  necessary  financial 
support to continue implementing its contractual obligations vis-à-vis the Programme 

EN 

30 

   EN 

 
beneficiaries  and  the  Commission  until  the  transfer  of  these  obligations  to  a  new 
National Agency. 

Article 22 

National Agency 

1. 

The National Agency shall: 

(a)  have legal personality or be part of an entity having legal personality, and be 
governed  by  the  law  of  the  Member  State  concerned.  A  ministry  may  not  be 
designated as National Agency; 

(b)  have  the  adequate  management  capacity,  staff  and  infrastructure  to  fulfil  its 
tasks  satisfactorily,  ensuring  an  efficient  and  effective  management  of  the 
Programme and sound financial management of Union funds; 

(c)  have  the  operational  and  legal  means  to  apply  the  administrative,  contractual 

and financial management rules laid down at Union level; 

(d)  offer  adequate  financial  guarantees,  issued  preferably  by  a  public  authority, 
corresponding to the level of Union funds it will be called upon to manage; 

(e)  be designated for the duration of the Programme.  

2. 

The National Agency shall be responsible of certain Programme actions managed at 
the  Articles  55(1)(b)(vi)  of  Regulation 
national 
N°XXX/2012  [future  Financial  Regulation]  and  of  Article  X  of  its  Delegated 
Regulation N°XXX/2012 [future Implementing Rules]. Those actions are:  

in  conformity  with 

level, 

(a) 

(b) 

(c) 

all  Programme  actions  within 
the  key  action  "Learning  Mobility  of 
Individuals", with the exception of the mobility organized on the basis of joint 
or double/multiple degrees and the Union loan guarantee scheme; 

the  Programme  action  "Strategic  Partnerships"  within 
"Cooperation for innovation and good practice"; 

the  key  action 

the  management  of  grassroots  activities  in  the  key  action  "Support  to  Policy 
Reform".  

3. 

The  National  Agency  shall  be  in  charge  of  managing  all  stages  of  the  project 
lifecycle  of  the  Programme  actions  referred  to  in  paragraph  2,  with  the  possible 
exception of the selection and award decision for the Strategic Partnerships referred 
to in the same paragraph.  

EN 

31 

   EN 

 
4. 

5. 

6. 

7. 

8. 

1. 

2. 

3. 

The  National  Agency  shall  issue  grant  support  to  beneficiaries  either  by  way  of  a 
grant  agreement  or  a  grant  decision,  as  specified  by  the  Commission  for  the 
Programme action concerned. 

The National Agency shall report to the Commission and to its National Authority on 
a yearly basis in accordance with the provisions set in Article 57(5) of the Financial 
Regulation N°XX/2012. The National Agency shall be in charge of implementing the 
observations  issued  by  the  Commission  following  its  analysis  of  the  National 
Agency's management declaration of assurance, as well as of the independent audit 
opinion thereon.  

The  National  Agency  may  not  delegate  to  a  third  party  any  task  of  Programme  or 
budget  implementation  conferred  on  it  without  prior  written  authorization  from  the 
National  Authority  and  the  Commission.  The  National  Agency  shall  retain  sole 
responsibility for the tasks delegated to a third party.  

In case of replacement of a National Agency, the revoked National Agency remains 
legally  responsible  for  implementing  its  contractual  obligations  vis-à-vis  the 
Programme beneficiaries and the Commission until the transfer of these obligations 
to a new National Agency.  

The  National  Agency  shall  be  in  charge  of  managing  and  winding  up  the  financial 
agreements  relating  to  the  predecessor  Lifelong  Learning  and  Youth  in  Action 
Programmes (2007-2013) that will be still open at the beginning of the Programme.  

Article 23 

European Commission  

the  National  Authority, 

Within two months of receipt of the ex-ante Compliance Assessment as referred to in 
Article  21(3)  from 
the  Commission  shall  accept, 
conditionally  accept  or  reject  the  designation  of  the  National  Agency.  The 
Commission shall not enter into a contractual relationship with the National Agency 
until the acceptance of the ex-ante Compliance Assessment. In case of a conditional 
acceptance, the Commission may apply proportionate precautionary measures to its 
contractual relationship with the National Agency.  

The  Commission  shall  formalise  the  legal  responsibilities  with  regard  to  financial 
agreements  relating  to  the  predecessor  Lifelong  Learning  and  Youth  in  Action 
Programmes  (2007-2013)  and  still  open  at  the  start  of  the  Programme  upon  its 
acceptance  of  the  ex-ante  Compliance  Assessment  on  the  National  Agency 
designated for the Programme. 

The  document  governing  the  contractual  relationship  between  the  Commission  and 
the National Agency shall: 

(a) 

stipulate  the  internal  control  standards  for  National  Agencies  and  the 
rules  for  the  management  of  the  Union  funds  for  grant  support  by  the 
National Agencies;  

EN 

32 

   EN 

 
(b) 

the  National  Agency  work  programme  comprising 

include 
the 
management  tasks  of  the  National  Agency  to  which  EU  support  is 
provided; 

(c) 

specify the reporting requirements for the National Agency. 

4. 

The  Commission  shall  make  the  following  Programme  funds  available  to  the 
National Agency on a yearly basis: 

(a) 

(b) 

funds for grant support in the Member State to the actions of the Programme 
the management of which is entrusted to the National Agency; 

a financial contribution in support of the Programme management tasks of the 
National Agency. This will be provided in the form of a flat-rate contribution 
to  the  operational  costs  of  the  National  Agency.  It  will  be  established  on  the 
basis of the amount of Union funds for grant support entrusted to the National 
Agency. 

EN 

33 

   EN 

 
5. 

6. 

7. 

8. 

9. 

10. 

The  Commission  shall  set  the  requirements  for  the  National  Agency  work 
programme.  The  Commission  shall  not  make  Programme  funds  available  to  the 
National  Agency  until  after  formal  approval  of  the  relevant  National  Agency  work 
programme by the Commission.  

On  the  basis  of  the  compliance  requirements  for  National  Agencies  referred  to  in 
Article  21(3),  the  Commission  shall  review  the  national  management  and  control 
system, in particular through the assessment of the ex-ante Compliance Assessment 
of the National Authority, of the yearly management declaration of assurance of the 
National  Agency  and  of  the  opinion  of  the  independent  audit  body  thereon,  taking 
due account of the yearly information from the National Authority on its monitoring 
and supervision activities on the Programme.  

Upon  its  assessment  of  the  yearly  management  declaration  of  assurance  and  of  the 
opinion  of  the  independent  audit  body  thereon,  the  Commission  shall  address  its 
opinion and observations thereon to the National Agency and the National Authority.  

In the event that the Commission cannot accept the National Agency's management 
declaration of assurance or the independent audit opinion thereon, or in the case of an 
unsatisfactory  implementation  of  the  Commission's  observations  by  the  National 
Agency, the Commission may implement any precautionary and corrective measures 
necessary to safeguard the Union financial interests in accordance with Article 57 (4) 
of the Financial Regulation N°XX/2012 

The  Commission  shall  organize  regular  meetings  with  the  network  of  National 
Agencies in order to ensure a coherent implementation of the Programme across all 
participating countries.  

The  Commission  may  request  from  the  National  Authorities  to  designate  the 
institutions or organizations, or the types of such institutions and organizations, to be 
considered  eligible  to  participate  in  specific  Programme  actions  in  their  respective 
territories.  

Article 24 

Audit body 

1. 

The  independent  audit  shall  issue  an  audit  opinion  on  the  yearly  management 
declaration  of  assurance  referred  to  in  Article  57(5)(d)  and  (e)  of  the  Financial 
Regulation N°XX/2012.  

2. 

The independent audit body shall: 

(a)  Have  the  necessary  professional  competences  for  undertaking  public  sector 

audits; 

(b)  Ensure  that  audit  activity  takes  account  of  internationally  accepted  audit 

standards; 

EN 

34 

   EN 

 
(c)  Not  be  in  a  position  of  conflict  of  interest  with  regard  to  the  legal  entity  of 
which the National Agency is part. It shall notably be functionally independent 
with regard to the legal entity of which the National Agency is part and shall 
not execute any other controls or audits on or for the legal entity.  

3. 

The independent audit body shall provide the Commission and its representatives as 
well as the Court of Auditors full access to all documents and reports in support of 
the audit opinion that it issues on the yearly management declaration of assurance of 
the National Agency. 

CHAPTER VIII 

Control system 

Article 25 

1. 

2. 

3. 

4. 

Principles of the control system 

The  Commission  shall  take  appropriate  measures  ensuring  that,  when  actions 
financed  under  this  Regulation  are  implemented,  the  financial  interests  of  the 
European  Union  are  protected  by  the  application  of  preventive  measures  against 
fraud,  corruption  and  any  other  illegal  activities,  by  effective  controls  and,  if 
irregularities are detected, by the recovery of the amounts wrongly paid and, where 
appropriate, by effective, proportionate and deterrent penalties. 

The Commission shall be responsible for the supervisory controls with regard to the 
Programme  actions  managed  by  the  National  Agencies.  It  shall  set  the  minimum 
requirements  for  the  controls  by  the  National  Agency  and  the  independent  audit 
body.  

The  National  Agency  shall  be  responsible  for  the  primary  controls  of  grant 
beneficiaries  for  the  Programme  actions  as  referred  to  in  Article  22(2).  These 
controls shall give reasonable assurance that the grants awarded are used as intended 
and in compliance with the applicable Union rules.  

With  regard  to  the  Programme  funds  transferred  to  the  National  Agencies,  the 
Commission  will  ensure  proper  coordination  of  its  controls  with  the  National 
Authorities and the National Agencies, on the basis of the single audit principle and 
following  a  risk-based  analysis.  This  provision  does  not  apply  to  OLAF 
investigations. 

EN 

35 

   EN 

 
Article 26 

1. 

2. 

3. 

Protection of the financial interests of the European Union 

The  Commission  or  its  representatives  and  the  Court  of  Auditors  shall  have  the 
power  of  audit,  on  the  basis  of  documents  and  on-the-spot,  over  all  grant 
beneficiaries,  contractors,  subcontractors  and  other  third  parties  who  have  received 
Union funds. They may also conduct audits and controls of the National Agencies. 

The  European  Anti-fraud  Office  (OLAF)  may  carry  out  on-the-spot  controls  and 
inspections on economic operators concerned directly or indirectly by such funding 
in  accordance  with  the  procedure  laid  down  in  Regulation  (Euratom,  EC)  No 
2185/96 with a view to establishing whether there has been fraud, corruption or any 
other  illegal  activity  affecting  the  financial  interests  of  the  European  Union  in 
connection with a grant agreement or grant decision or a contract concerning Union 
funding.  

Without  prejudice  to  the  paragraphs  1  and  2,  cooperation  agreements  with  third 
countries  and  international  organisations  and  grant  agreements  and  grant  decisions 
and  contracts  resulting  from  the  implementation  of  this  Regulation  shall  expressly 
empower the Commission, the Court of Auditors and OLAF to conduct such audits, 
on-the-spot controls and inspections. 

CHAPTER IX 

Delegations of power and implementing provisions 

Article 27 

Delegation of powers to the Commission 

The Commission shall be empowered to adopt delegated acts in accordance with Article 28 
concerning  the  amendment  of  Article  13(7)  and  Article  22(2)  relating  respectively  to  the 
performance criteria and the provisions on the actions managed by the National Agencies. 

Article 28 

Exercise of the delegation 

1. 

2. 

The  power  to  adopt  delegated  acts  is  conferred  on  the  Commission  subject  to  the 
conditions laid down in this Article.  

The  delegation  of  power  referred  to  in  Article  27  shall  be  conferred  on  the 
Commission  for  a  period  of  7  years  from  the  date  of  entry  into  force  of  this 
Regulation and for the duration of the Programme. 

EN 

36 

   EN 

 
3. 

4. 

5. 

The delegation of power referred to in Article 27 may be revoked at any time by the 
European Parliament or by the Council. A decision of revocation shall put an end to 
the  delegation  of  the  power  specified  in  that  decision.  It  shall  take  effect  the  day 
following  the  publication  of  the  decision  in  the  Official  Journal  of  the  European 
Union  or  at  a  later  date  specified  therein.  It  shall  not  affect  the  validity  of  any 
delegated acts already in force.  

As soon as it adopts a delegated act, the Commission shall notify it simultaneously to 
the European Parliament and to the Council.  

A  delegated  act  adopted  pursuant  to  Article  27  shall  enter  into  force  only  if  no 
objection  has  been  expressed  either  by  the  European  Parliament  or  the  Council 
within a period of 2 months of notification of that act to the European Parliament and 
the Council or if, before the expiry of that period, the European Parliament and the 
Council  have  both  informed  the  Commission  that  they  will  not  object.  That  period 
shall  be  extended  by  2  months  at  the  initiative  of  the  European  Parliament  or  the 
Council.  

Article 29 

Implementation of the Programme 

In order to implement the programme, the Commission shall adopt annual work programmes 
by  way  of  implementing  acts  in  accordance  with  the  examination  procedure  referred  to  in 
Article 30(2). They  shall  set out the objectives pursued, the expected results, the method of 
implementation and their total amount. They shall also contain a description of the actions to 
be financed, an indication of the amount allocated to each action, as well as the distribution of 
funds  between  the  Member  States  for  the  actions  managed  through  the  National  Agencies, 
and  an  indicative  implementation  timetable.  They  shall  include  for  grants  the  priorities,  the 
essential evaluation criteria and the maximum rate of co-financing. 

Article 30 

Committee procedure  

1. 

2. 

The  Commission  shall  be  assisted  by  a  committee.  That  committee  shall  be  a 
committee within the meaning of Regulation (EU) No 182/2011. 

Where  reference  is  made  to  this  paragraph,  Article  5  of  Regulation  (EU)  No 
182/2011 shall apply. 

EN 

37 

   EN 

 
CHAPTER X 

Final Provisions 

Article 31 

Repeal - Transitional provisions 

1. 

2. 

3. 

Decision No 1720/2006/EC establishing the Lifelong Learning Programme, Decision 
No  1719/2006/EC  establishing  the  Youth  in  Action  Programme  and  Decision  No 
1298/2008/EC establishing the Erasmus Mundus Programme shall be repealed from 
1 January 2014.  

Actions which are initiated on or before 31 December 2013 on the basis of Decision 
No 1720/2006/EC, Decision No 1719/2006/EC and Decision No 1298/2008/EC shall 
be  administered,  whether  relevant,  in  conformity  with  the  provisions  of  this 
Regulation.  

Member  States  shall  ensure  at  national  level  the  uninhibited  transition  between  the 
actions carried out in the context of the previous Programmes in the fields of lifelong 
learning,  youth  and  international  cooperation  in  higher  education  and  those  to  be 
implemented in the Programme. 

Article 32 

Entry into force 

This Regulation shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union. 

It shall apply from 1 January 2014. 

This Regulation shall be binding in its entirety and directly applicable in all Member States. 

Done at Brussels, 

For the European Parliament 

For the Council 

The President 

The 

President

EN 

38 

   EN 

 
ANNEX  
LEGISLATIVE FINANCIAL STATEMENT FOR PROPOSALS 

[to be used for any proposal or initiative submitted to the legislative authority 

(Articles 28 of the Financial Regulation and 22 of the implementing rules)] 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1.  Title of the proposal/initiative  

1.2.  Policy area(s) concerned in the ABM/ABB structure 

1.3.  Nature of the proposal/initiative  

1.4.  Objective(s)  

1.5.  Grounds for the proposal/initiative  

1.6.  Duration and financial impact  

1.7.  Management method(s) envisaged  

2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

2.2.  Management and control system  

2.3.  Measures to prevent fraud and irregularities  

3. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

3.1.  Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget  line(s) 
affected  

3.2.  Estimated impact on expenditure  

3.2.1. Summary of estimated impact on expenditure  

3.2.2. Estimated impact on operational appropriations  

3.2.3. Estimated impact on appropriations of an administrative nature 

3.2.4. Compatibility with the current multiannual financial framework 

3.2.5. Third-party participation in financing  

3.3.  Estimated impact on revenue

EN 

39 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
LEGISLATIVE FINANCIAL STATEMENT FOR PROPOSALS 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1. 

Title of the proposal/initiative  

Proposal for a REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE 
COUNCIL  establishing  Erasmus  For  All  action,  the  Union  Programme  for 
Education, Training, Youth and Sport. 

1.2. 

Policy area(s) concerned in the ABM/ABB structure31  

Title 15 Education and Culture 

1.3. 

Nature of the proposal/initiative  

⌧ The proposal/initiative relates to a new action  

(cid:133) The proposal/initiative relates to a new action following a pilot project/preparatory action32  

(cid:133) The proposal/initiative relates to the extension of an existing action  

(cid:133) The proposal/initiative relates to an action redirected towards a new action  

1.4. 

Objectives 

1.4.1.  The Commission's multiannual strategic objective(s) targeted by the proposal/initiative  

Europe 2020 strategy 

Priority:  Smart  and  inclusive  growth,  Single  programme  for  education,  Training,  Youth 
and Sport 

Targets: Education/Skills 

Flagship initiatives: Agenda for new skills and jobs, Youth on the move 

1.4.2. 

Specific objective(s) and ABM/ABB activity(ies) concerned  

SPECIFIC OBJECTIVE No 1: 

To improve the level of key competences and skills regarding in particular their relevance 
for  the  labour  market  and  society,  as  well  as  the  participation  of  young  people  in 
democratic  life  in  Europe,  notably  through  increased  learning  mobility  opportunities  for 
young  people,  learners,  staff  and  youth  workers,  and  through  strengthened  cooperation 
between education youth and the world of labour market. 

SPECIFIC OBJECTIVE No 2: 

31 
32 

ABM: Activity-Based Management – ABB: Activity-Based Budgeting. 
As referred to in Article 49(6)(a) or (b) of the Financial Regulation. 

EN 

40 

   EN 

 
                                                 
To foster quality improvements, innovation excellence and internationalisation at the level 
of  educational  institutions,  as  well  as  in  youth  work,  notably  through  enhanced 
transnational  cooperation  between  education  and  training  providers/youth  organisations 
and other stakeholders. 

SPECIFIC OBJECTIVE No 3: 

To promote the emergence of a European lifelong learning area, trigger policy reforms at 
national level, support the modernisation of education and training systems, including non-
formal  learning,  and  support  European  cooperation  in  the  youth  field,  notably  through 
enhanced  policy  cooperation,  better  use  of  recognition  and  transparency  tools  and  the 
dissemination of good practices 

SPECIFIC OBJECTIVE No 4: 

To enhance the international dimension of education, training and youth notably in higher 
education  by  increasing  the  attractiveness  of  the  Union  higher  education  institutions  and 
supporting  the  Union  development  objectives  through  the  promotion  of  mobility  and 
cooperation  between  EU  and  third  country  higher  education  institutions  and  targeted 
capacity building in third countries 

SPECIFIC OBJECTIVE No 5: 

To improve the teaching and learning of languages and promote linguistic diversity 

SPECIFIC OBJECTIVE No 6: 

To promote excellence in teaching and research activities in European integration through 
the Jean Monnet activities worldwide. 

SPECIFIC OBJECTIVE No 7: 

To tackle transnational threats to sport such as doping, match fixing, violence, racism and 
intolerance. 

SPECIFIC OBJECTIVE No 8: 

To support good governance in sport and dual careers of athletes 

SPECIFIC OBJECTIVE No 9: 

To  promote  social  inclusion,  equal  opportunities  and  health-enhancing  physical  activity 
through increased participation in sport. 

ABM/ABB activity(ies) concerned 

Proposed new ABM/ABB activity: 

15.02 Education, Training, Youth and Sport 

EN 

41 

   EN 

 
1.4.3.  Expected result(s) and impact 

Specify the effects which the proposal/initiative should have on the beneficiaries/groups targeted. 

Through  the  promotion  of  transnational  formal  and  non-formal  learning  mobility  and 
cooperation, both within the Union and internationally, Erasmus for all will help member 
states achieving significant systemic impact on their education, training and youth systems. 
The expected benefits will go well beyond the individuals concerned; they will help young 
people  acquire  the  new  skills  and  increase  their  employability;  they  will  make  education 
institutions more efficient, open and international, and provide quality tools, analysis and 
research.  

In  the  area  of  non-formal  learning  and  youth  work,  strongest  impacts  are  expected  on 
individuals'  educational  and  professional  development,  including  the  promotion  of  youth 
participation in society as well as sport. The programme will also shape policy initiatives 
such  as  the  European  Voluntary  Service,  enhancing  cooperation  in  the  area  of  voluntary 
activities for young people. 

For candidate and third countries the proposal will increase their potential for partnerships 
aiming  at  closer  cooperation  notably  in  mobility  activities.  Reinforced  cooperation  will 
support the capacity building and modernisation of higher education in partner countries, 
and contribute to the attractiveness of Europe. 

1.4.4. 

Indicators of results and impact  

Specify the indicators for monitoring implementation of the proposal/initiative. 

Indicators 

– 

– 

Tertiary level attainment 

Early school leavers 

Sources of data 

Europe 2020 

ET2020 reports 

Eurostat 

%  of  participants  who  have 
increased  their  key  competences 
and/or their skills relevant for their 
employability  

Eurostat 

Final 
beneficiary 

report 

of 

Surveys/Eurobarometer 

%  of  young  participants  declaring 
being  better  prepared  to  participate 
in social and political life 

Final 
beneficiary 

report 

of 

Surveys/Eurobarometer 

%  of  organisations 
that  have 
participated  in  the  Programme  and 
developed/adopted 
that 

have 

Surveys/Eurobarometer 

Target 

By 2020, at least 40% of 30-34 year 
olds should be higher education 
graduates.  

By 2020, not more than 10% of 18-
24-year-olds have only lower-
secondary education and are not 
enrolled in education or training.  

By  2020,  95%  of  people  who  state 
improved  key-
having  gained  or 
competences  through  their  participation 
in a programme project 

being 

By  2020,  70%  of  young  people  who 
state 
to 
better 
participated  in  social  and  political  life 
a 
through 
programme project 

participation 

prepared 

their 

in 

EN 

42 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
innovative methods 

Final report 

Yearly increase 

Number  of  member  states  making 
use  of  the  results  of  the  Open 
method  of  coordination  in  their 
national policy development 

ET 2020 

All  Member  states  take  the  relevant 
information/results  available  from  the 
education 
OMC 
systematically 
into  consideration  by 
2020  

training 

and 

Number  of  non  Union  higher 
education  institutions  involved  in 
the  mobility 
cooperation 
actions 

and 

Final report 

Yearly increase 

IT monitoring tool 

Surveys/Eurobarome
ter 

%  of  participants  who  have 
increased their language skills 

By 2020, at least 80% of lower 
secondary pupils are taught two foreign 
languages or more  

% of the increase in the number of 
Jean Monnet project worldwide 

Final report 

Yearly increase 

IT monitoring tool 

Surveys/Eurobarometer 

Final report 

Yearly increase 

IT monitoring tool 

Surveys/Eurobarometer 

– 

– 

– 

%  of  participants  who 
use  the  results  of  cross-
border  projects  to  fight 
against threats to sport. 

%  of  participants  who 
use  the  results  of  cross-
to 
border 
improve 
good 
governance 
and  dual 
careers  

projects 

%  of  participants  who 
use  the  results  of  cross-
to 
border 
enhance social inclusion, 
equal  opportunities  and 
participation rates 

projects 

1.5. 

Grounds for the proposal/initiative  

1.5.1.  Requirement(s) to be met in the short or long term  

-  Offer  increased  number  of  learning  mobility  opportunities  both  for  students,  young 
people, teachers, trainers and youth workers. 

-  Boost  transnational  cooperation  between  education,  training  and  youth  organisations  in 
order to promote innovative methods of teaching and exchange of good practices. 

EN 

43 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
-  Strengthen  the  international  dimension  of  education  through  a  reinforced  cooperation 
with certain regions of the world, in particular the Union's neighbours.  

- Support policy reform in Member States 

-  Support  sport  activities  focusing  on  the  fight  against  doping,  violence  and  racism  and 
fostering transnational activities. 

1.5.2.  Added value of Union involvement 

As the Union Budget Review has highlighted, the "Union budget should be used to finance 
Union public goods, actions that Member States and regions cannot finance themselves, or 
where it can secure better results". Interim evaluations of current programmes dealing with 
education, training and youth (mainly Lifelong Learning programme and Youth in Action), 
have demonstrated that the main European added value of the programme is derived from 
the transnational as well as the innovative character of the activities undertaken and of the 
products and partnerships it helps to develop. Encouraging successful cooperation between 
Member  States’  education,  training  and  youth  systems  would  help  to  identify  and 
implement policies and practices that work and encourage learning from each other. 

The legal proposal respects the principle of subsidiarity as the tasks for adopting incentive 
measure in the field concerned are set out in the Treaty (articles 165 and 166 of TUE). The 
policies  are  implemented  by  fully  respecting  the  responsibility  of  the  Member  States  in 
particular  regarding  the  content  of  teaching  and  the  organisation  of  national  education 
systems as well as cultural and linguistic diversity, and in accordance with the principle of 
the indirect centralised management.  

The  Union  instrument  will  be  focused  on  the  mobility  of  students  and  teachers,  the 
development  of  exchanges  of  information  and  best  practices,  adaptation  to  the  industrial 
changes through vocational training and retraining and facilitation of access to it. 

1.5.3.  Lessons learned from similar experiences in the past 

In the field of education and culture, the existing Lifelong Learning programme has been 
the result of the integration of three previous programmes33 into a single one. As stated in 
the  LLP  interim  evaluation,  this  integration  has  been  successful  mainly  in  relation  to  the 
overall  management  thanks  to  considerable  administrative  simplification,  as  well  as  the 
dissemination of information to the target groups. 

A  further  simplification  is  now  expected  from  the  integration  of  the  LLP,  with  Youth  in 
Action  and  various  international  cooperation  programmes.  Indeed,  they  already  share 
similar management structures (national Agencies, Executive agency) and they cover very 
similar types of actions (mainly mobility and cooperation projects). 

Regarding  the  policy  content,  the  evaluations  show  that  the  current  Community 
programmes  to  promote  transnational  formal  and  non-formal  learning  mobility  and 
cooperation, both within the Union and internationally, have already achieved significant 
systemic impact, well beyond the benefits to the individuals concerned.  

33 

Socrates, Leonardo da Vinci and eLearning 

EN 

44 

   EN 

 
                                                 
Evaluations consistently show that the inherent complexity of the remaining fragmentation 
of the current Lifelong Learning Programme (LLP) into 6 sub-programmes, more than 50 
objectives and over 60 actions, is too complex; it entails the risk of overlaps, hampers the 
development of a coherent lifelong learning approach, and limits the scope for efficiency 
gains and cost-effectiveness. Some current actions lack the critical mass required for long-
lasting  impact.  In  addition,  the  similarities  between  the  general  objectives  and  delivery 
mechanisms  of  the  Life  Long  Learning  sub-programmes  and  of  Youth  in  Action,  both 
focused on mobility, cooperation and human capital, must be fully exploited particularly as 
concerns the management and implementation of the Programme. 

The LLP mid-term evaluation suggests that a single Programme would have the potential 
to increase coherence between the various funding possibilities offered to the beneficiaries 
and strengthen the lifelong learning approach by linking up all Programmes dealing with 
formal and non-formal learning at all stages of the education and training spectrum. It will 
broaden the scope for structured partnerships, both between different sectors of education 
and with the world of work and other relevant actors. At management level, economies of 
scale can be significant if actions of a similar nature have similar implementing rules and 
procedures,  simplifying  both  for  beneficiaries  and  for  management  bodies  at  Union  and 
national levels. The Programme will also provide flexibility and incentives, so that budget 
allocation  between  actions,  beneficiaries  and  countries  better  reflects  performance  and 
potential impact.  

The  same  applies  to  international  cooperation  in  higher  education,  also  marked  by  the 
fragmentation  of  Union  instruments,  making  it  difficult  for  students  and  institutions  to 
access  the  different  opportunities  and  for  the  Union  to  be  visible  internationally.  Similar 
programmes have different objectives, scope, operational modalities, and calendar, and do 
not easily interact with each other; the lack of predictability and the stop-go annual funding 
cycle  of  certain  actions  makes  it  difficult  for  higher  education  institutions  to  engage  in 
long-term cooperation. 

1.5.4.  Coherence and possible synergy with other relevant instruments 

Erasmus for all is not the only Union programme involved in education and youth fields. 
Structural  Funds  and  the  future  Horizon  2020  Research  and  Innovation  Programme  are 
also strongly committed to Union 2020 strategy and its related headlines targets on higher 
education and early school leaving in particular. The synergy between the instruments will 
be ensured through a clear distinction in the types of investments/ target groups supported: 
education infrastructure will be supported by ERDF, people on labour market training and 
adult  learners'  mobility  by  ESF,  researchers'  mobility  by  Horizon  2020.  Furthermore, 
Erasmus  for  all  supports  only  transnational  projects,  whereas  focus  of  structural  funds  is 
within a national or regional dimension.  

The  ambition  is  to  allow  members  States  to  test  and  experiment  tools  and  methods 
resulting  from  transnational  cooperation  through  Erasmus  for  all  and  then  to  implement 
them on their territory through structural funds. 

Complementarity  with  Horizon  2020  will  be  of  high  relevance  for  Higher  Education, 
including its international dimension where excellence and research in universities will be 
reinforced. 

EN 

45 

   EN 

 
1.6. 

Duration and financial impact  

⌧ Proposal/initiative of limited duration  

–  ⌧ Proposal/initiative in effect from 01/01/2014 to 31/12/2020  

–  ⌧ Financial impact from 2014 to 2025 

(cid:133) Proposal/initiative of unlimited duration 

–  Implementation with a start-up period from YYYY to YYYY, 

–  followed by full-scale operation. 

1.7.  Management mode(s) envisaged34  

⌧ Centralised direct management by the Commission  

⌧ Centralised indirect management with the delegation of implementation tasks to: 

–  ⌧ executive agencies  

–  (cid:133)  bodies set up by the Communities35  

–  ⌧ national public-sector bodies/bodies with public-service mission  

–  (cid:133)  persons entrusted with the implementation of specific actions pursuant to Title V of 
the  Treaty  on  European  Union  and  identified  in  the  relevant  basic  act  within  the 
meaning of Article 49 of the Financial Regulation  

(cid:133) Shared management with the Member States  

(cid:133) Decentralised management with third countries  

⌧ Joint management with international organisations (as specified below) 

If more than one management mode is indicated, please provide details in the "Comments" section. 

Comments  

As  concerns  the  Erasmus  Masters  Degree  Mobility  initiative  referred  to  in  Artcile  14(3), 
the  Commission  envisages  applying  the  system  of  joint  management  with  international 
organisations. Subject to the detailed negotiations on the contractual terms, it is likely that 
the  European  Investment  Bank  Group  would  be  selected  to  act  as  the  trustee  for  the 
implementation of the guarantee. 

34 

35 

Details of management modes and references to the Financial Regulation may be found on the BudgWeb site: 
http://www.cc.cec/budg/man/budgmanag/budgmanag_en.html 
As referred to in Article 185 of the Financial Regulation. 

EN 

46 

   EN 

 
                                                 
2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

Specify frequency and conditions. 

Rules  for  monitoring  and  reporting  will  be  established  in  view  of  efficiency  and  cost-
effectiveness, based on the experience gained in the current programmes. 

In  order  to  reach  this  objective,  a  number  of  simplifications  will  be  implemented  in  the 
grant  management  process,  which  will  have  as  major  goals  to  reduce  the  administrative 
workload and related costs for programme participants, to decrease the costs of monitoring 
and control for the managing bodies, to increase the quality of data gathered and to reduce 
the error rate. 

To reach this simplification, the following measures will be implemented: 

- 
Rationalisation  of  the  programme  structure  and  actions:  drastic  reduction  of  the 
number  of  different  actions  with  different  management  rules;  the  back  office  should  be 
unified and streamlined across actions;  

- 
The  use  of  lump  sum  and  flat  rate  grants/grants  based  on  unit  costs  will  be 
generalized to a maximum extent. Grants to individuals for learning mobility actions will 
take the form of lump sum grants without exception. Reporting and control will thus focus 
on  the  realization  of  the  supported  activity  and  the  achieved  results  rather  than  on  the 
eligibility of costs incurred, reducing the workload and scope for error of both programme 
participants and managing bodies.  

- 
For cooperation projects and support to policy reform, a stronger focus will be put on 
outputs, allowing increasing lump sum grants. Where grants will be based on real costs, the 
grant contribution will be essentially to direct costs.  

- 
Programme beneficiaries will supply the necessary management information in their 
grant application and their reports. Reporting requirements will be proportional to the size 
of the grant, the duration and complexity of the supported action. Indicators are set in the 
legal basis in order to provide a stable basis for the collection and exploitation of data in 
view of monitoring and reporting. 

The  reduced  number  of  actions  will  be  supported  with  electronic  forms  for 
- 
application  and  reporting  by  beneficiaries.  This  will  facilitate  the  collection  and 
exploitation of data for monitoring and reporting, both at national and Union level.  

2.2.  Management and control system  

2.2.1.  Risk(s) identified  

The risks identified in the implementation of the current programmes fall mainly into the 
following categories: 

Errors derived from the complexity of rules: the current programmes show that error 
- 
rates  and  financial  adjustments  are  higher  in  the  case  of  actions  with  more  complex 
financial management rules, in particular when the grant is based on real costs; 

EN 

47 

   EN 

 
- 
Reliability  of  the  control  chain  and  maintenance  of  the  audit  trail:  the  current 
programmes are managed by a large number of intermediaries, the National Agencies, the 
audit bodies and the Member States;  

- 
Inefficient  use  of  administrative  resources:  a  study  on  the  cost  of  controls  for  the 
actions  managed  by  the  National  Agencies  in  the  current  programmes  has  shown  that  in 
many  countries  National  Agencies  currently  implement  substantially  heavier  and  more 
controls than required by the Commission. Furthermore, the large number of in particular 
very  small  size  mobility  grants  for  individuals  put  a  heavy  burden  on  participants  and 
National  Agencies  alike.  Also,  National  Agencies  managing  relatively  small  amounts  of 
Union funds have a much higher management cost than Agencies managing larger sums; 

Specific target publics: in particular in the youth sector but also to some extent in the 
- 
adult  learning  sphere,  participants  may  not  have  the  necessary  financial  solidity  or 
sophisticated management structures, e.g. groups of young people who are created solely 
for  the  purpose  of  managing  a  youth  exchange  project.  This  lack  of  formal  structure  can 
have an impact on their financial and operational capacity for managing Union funds; 

- 
Potential  overlap  of  funding  across  actions  due  to  their  wide  scope:  the  current 
programme actions are managed by a network of National Agencies, an executive Agency 
and  the  Commission.  Different  IT  management  systems  are  used  by  these  actors.  At  the 
same time the current definition of programme actions is rather wide, allowing in principle 
for certain overlaps of funding. 

2.2.2.  Control method(s) envisaged  

The  control  system  for  the  new  programme  will  be  set  up  in  a  manner  so  as  to  ensure 
efficiency and cost-effectiveness of the controls. 

1. Reduce errors resulting from complex rules 

As  set  out  in  2.1  above,  the  main  simplification  to  reduce  error  rates  resulting  from  the 
complexity of financial rules will be the wide use of grants in the form of lump sums, flat 
rates and scales of unit costs.  

This is in line with the study on the costs of controls that analysed the cost of controls of 4 
different types of LLP actions managed by the National Agencies:  

-  Erasmus  mobility:  large  grants  to  individual  universities  based  on  lump  sums  and  flat 
rates to recurrent beneficiaries; the grants amount to 50% of the programme budget 

-  Leonardo  mobility  and  transfer  of  innovation  projects:  medium  and  large  grants 
respectively to multilateral partnerships based on flat rates and real costs respectively 

-  Partnerships:  small  grants  to  schools,  VET  and  adult  learning  organisations  based  on 
lump sum grants; 

-  Individual  mobility:  very  small  grants  to  individual  teaching  staff  in  school  and  adult 
education. 

The study gives the following results for the Lifelong Learning Programme: 

Type of measure 

Routine control

Desk control 

Ex-post 

EN 

48 

   EN 

 
Erasmus mobility 

Leonardo projects 

Partnerships 

Individual Mobility 

Average LLP 

0,16 %

2,55 %

0,25 %

0,66 %

0,81 %

0,32 %

1,67 %

0,36 %

0,93 %

1,05 %

0,17 % 

1,77 % 

n/a 

n/a 

0,40 % 

While the average financial adjustments following routine controls of final reports (100% 
of grant agreements checked) is 0,81%, this rate varies from 0,16% for Erasmus mobility 
to  2,55%  for  Leonardo  projects.  Similarly,  in  the  case  of  desk  controls  on  the  basis  of 
supporting  documents  of  a  sample  of  grant  agreements  (between  10  and  25%  of  the 
population is to be checked), the average rate is 1,05%, ranging from 0,32% for Erasmus 
mobility to 1,67% for Leonardo projects. The same pattern is confirmed for ex-post on the 
spot controls. 

As  the  above  shows,  the  real  error  margin  is  around  0,50%.  This  low  error  rate  is 
confirmed also by independent financial audits of the Commission-NA agreements (0,07% 
in 2010).  

For the Youth in Action programme, the error rates are more difficult to establish. Based 
on the financial audits of the Commission-NA agreements made in 2010, the error rate was 
1,71%,  but  it  is  greatly  affected  by  systematic  errors  in  a  single  major  country  for  the 
COM-NA agreements of 2005 and 2007. 

The average error rate for the two programmes combined was 0,3%. 

Considering that under the new programme about 80% of the budget will be allocated to 
learning mobility actions and that for these actions the grants will take the form of lump 
sums  and  scales  of  unit  costs,  it  can  be  anticipated  that  this  will  allow  to  keep  or  even 
further reduce the already low error rate for the programme overall.  

Furthermore,  the  transformation  of  individual  mobility  grant  agreements  into  agreements 
managed  by  organisations  is  expected  to  improve  the  error  rate  towards  the  one  for 
Erasmus type mobility.  

For the actions included under the Cooperation for innovation and good practice as well as 
Support to policy reform, the Commission will establish lump sum, scale of unit cost and 
flat  rate  grants  in  relation  to  expected  results  and  deliverables  whenever  possible  and 
notably  for  Strategic  Partnerships  (cf.  funding  mechanism  comparable  to  that  of 
partnerships in the above table).   

For  the  minority  of  actions  for  which  grants  may  remain  based  (in  part)  on  real  costs, 
simplification  of  grant  management  should  come  in  particular  from  redefining  eligible 
costs and limiting the Union contribution to specific types of direct costs, in line with the 
recommendations  of  a  DG  EAC  internal  audit  of  error  rate  in  direct  management.  The 
following funding models and simplification measures for grants are envisaged:  

- 

Simplified reimbursement of real direct costs;  

Clear  definition  of  direct  personnel  costs,  for  providing  legal  certainty  to 

- 
beneficiaries and for reducing errors; 

EN 

49 

   EN 

 
Legal certainty with regard to time-recording by providing a clear and simple set of 

- 
minimum conditions in the rules for participation;  

Abolition  of  time-recording  obligations  for  staff  working  to  100%  on  the  Union 

- 
project; 

The  possibility  of  using  unit  personnel  costs  (average  personnel  costs)  for 

- 
beneficiaries for which this is their usual accounting method; 

- 

One single flat rate covering indirect costs, applied to the direct personnel costs only. 

- 
For  actions  managed  by  the  executive  agency,  use  of  audit  certificates  for  grants 
above  a  threshold,  by  which  auditors  will  certify  the  legality  and  conformity  of  the 
financial reports; 

These measures should result in lower error rates for types of projects which currently have 
relatively high error rates, e.g. Leonardo transfer of innovation and in particular the actions 
managed directly by the Commission and the executive agency. 

Expected results/internal control objective 

Already under the current programmes, very detailed control requirements are set per type 
of action based on a risk analysis considering the grant level, the complexity of the action, 
the  number  of  partners  and  the  recurrence  of  the  beneficiary.  A  similar  approach  will  be 
adopted for the new programme; however, it will also take into consideration the reduced 
risk  resulting  from  the  simplification  that  is  envisaged.  Such  reduction  is  furthermore 
justified  by  the  consistent  low  error  rates  in  a  large  part  of  the  current  programmes..  A 
good  knowledge  of  the  control  systems  and  their  results  will  enable  to  fix  control 
objectives based on the risk run. 

Based  on  the  above,  the  following  indicative  control  objectives  are  envisaged  for  the 
actions to be managed by National Agencies: 

On-the-spot systems' 
controls of recurrent 
beneficiaries and 
beneficiaries of multiple 
grants (including 
financial on-the-spot 
control of last closed 
agreement if applicable) 

Learning mobility 

Cooperation projects 

For new beneficiaries: 1 control 
during programme 
period/recurrent beneficiary 
receiving yearly grant 
>250.000€  

1 control during 
programme period 
/multiple beneficiary 
receiving yearly amount of 
grants >1.000.000€ 

For beneficiaries who have 
been checked for similar 
actions under the preceding 
programmes, systems controls 
will depend on previous 
controls' results. 

On-the-spot controls 
during action of non 
recurrent beneficiaries 

1% depending on grant level and type of beneficiary 

Routine controls of final 

100% 

EN 

50 

   EN 

 
 
reports 

Desk controls of 
supporting documents 

2-5% depending on grant level 
and type of beneficiary 

2-10% depending on grant 
level, type of grant and type 
of beneficiary 

Ex post on-the-spot 
financial controls  

0,25-1% depending on grant level, type of grant, type of 
beneficiary and on results of earlier controls.  

Specific  control  objectives  may  be  adopted  for  particularly  small  countries  with  very 
limited numbers of participants under a given action, to avoid that the same beneficiaries 
have to undergo in depth controls on a yearly basis because of the quantitative minimum 
requirements.  

On-the-spot controls during action will be carefully selected as they normally do not lead 
to  financial  adjustments  but  represent  a  very  high  cost  for  the  National  Agencies.  They 
may be limited to specific areas, for example with high involvement of enterprises, bodies 
with more limited financial capacity or informal groups (youth sector notably), and based 
on risks detected following data mining. 

In  case  of  serious  problems  found  at  a  given  beneficiary,  the  frequency  of  on-the-spot 
systems' controls of recurrent beneficiaries may be increased over the programme period. 

2. Reliability of the control chain and audit trail 

For the current LLP and Youth in Action programmes, a solid control system has been put 
in place to control the use of Union funds for the actions managed by National Agencies - 
which represent ¾ of the programme budget – in the Member States. The system has been 
set up in 2007 and matured considerably over the past years, resulting in recognition of its 
solidity  by  the  Court  of  Auditors  (DAS  2008,  2009  and  2010)  and  the  Internal  Audit 
Service (2009-10 audit of the LLP NA management and control system).  

The new Financial Regulation proposed by the Commission introduces a new element that 
will  have  to  be  considered  for  the  control  chain.  Article  57.5(d)  indeed  requires  bodies 
such as National Agencies to produce a yearly " management declaration of assurance as to 
the  completeness,  accuracy  and  veracity  of  the  accounts,  the  proper  functioning  of  the 
internal  control  systems  as  well  as  to  the  legality  and  regularity  of  the  underlying 
transactions  and  the  respect  of  the  principle  of  sound  financial  management".  Article 
57.5(e) furthermore requires the "opinion of an independent audit body on the management 
declaration  mentioned  in  point  (d),  covering  all  its  elements".  The  new  Financial 
Regulation  provides  for  the  management  declaration  to  be  submitted  by  the  National 
Agencies to the Commission by 1 February and the independent audit opinion by 15 March 
of the year following the year reported on. 

As  a  consequence  of  this  change  in  the  Financial  Regulation,  the  control  chain  for 
Programme  actions  managed  by  National  Agencies  will  be  adopted,  while  continue 
building on existing good practice to ensure sound use of Union funds. 

The following set-up is envisaged for the actions implemented by National Agencies:  

Controls  will  be  organized  at  three  levels:  by  National  Agencies,  by  independent 
- 
audit  bodies  designated  by  the  Member  States  and  by  the  Commission,  whereby  the 
Commission  will  take  account  of  the  controls  performed  by  other  bodies  to  ensure  cost-

EN 

51 

   EN 

 
efficiency. To this effect, the Commission will organise a regular exchange of control and 
audit plans between the actors concerned in a multiannual audit perspective. 

-  While National Agencies will be in charge of primary controls of beneficiaries, their 
system  of  internal  control  and  compliance  will  be  monitored  and  supervised  by  the 
Member  States  and  audited  by  an  independent  audit  body.  The  Commission  will  set  the 
requirements  for  the  controls  at  national  level  to  ensure  coherence  and  reliability  and 
supervise  the  implementation  of  controls  at  MS  level.  This  practice  is  already  well 
established by the Commission that issues yearly a so-called Guide for National Agencies 
setting  minimum  requirements,  control  objectives  and  technical  guidelines  for  National 
Agencies with regard to primary controls of programme beneficiaries. The same applies to 
the  Guidelines  for  National  Authorities,  determining  the  minimum  scope  of  secondary 
controls  and  providing  methodological  guidance,  to  provide  an  acceptable  assurance  as 
well  as  ensure  coherence  and  comparability  of  controls.  However,  following  the 
introduction  of  new  requirements  for  National  Agencies  in  the  Financial  Regulation  (cf. 
Art. 57.5 (d) and (e) in particular), the guidelines for national authorities will be replaced 
by 'agreed upon procedures' for the independent audit bodies in the new programme. 

The current heavy system of yearly declarations of assurance by the Member States 

- 
will be replaced by a more efficient setup: 

▪ 
Member  States  will  designate  their  National  Agency  and  provide  an  ex-ante 
Compliance Assessment to assure compliance of the National Agency with the minimum 
requirements set by the Commission regarding internal control standards and Union rules 
for the management of the project lifecycle of the decentralized actions.  

▪ 
National Agencies will present to the Commission a yearly management declaration 
of assurance accompanying its yearly report on the management and implementation of the 
programme, including financial reporting and reporting on controls of beneficiaries.  

▪ 
The  National  Agency's  management  declaration  of  assurance  will  be  subject  to  the 
opinion  of  an  independent  audit  body,  having  the  necessary  professional  competence  for 
public  body  audits.  The  Member  State  will  designate  the  independent  audit  body  and 
assure that it complies with the minimum requirements set by the Commission.  

▪  While  the  independent  audit  body  will  be  in  charge  of  undertaking  controls  and 
audits  of  the  National  Agency  in  line  with  the  new  Financial  Regulation  requirements, 
Member  States  will  monitor  and  supervise  the  National  Agency's  compliance  with  the 
Commission  requirements  and  inform  the  Commission  yearly  on  its  monitoring  and 
supervision activities.  

▪ 
The  Commission  will  itself  supervise  the  whole  control  system,  by  undertaking 
controls  and  audits  (both  systems  and  financial  audits)  at  national  level,  duly  taking  into 
account the controls and audits performed by other bodies. Commission controls will thus 
be  proportional  to  the  strength  of  the  national  control  systems.  A  regular  exchange  of 
information on national and European controls and audits will take place to avoid gaps and 
overlaps.  

Contrary  to  the  present  programmes,  Member  States  would  no  longer  be  required  to 
provide a yearly declaration of assurance for reasons of efficiency and cost-effectiveness, 
given the new Financial Regulation requirements for National Agencies (cf. Article 57.5).  

EN 

52 

   EN 

 
However, they remain in charge of monitoring and supervising programme implementation 
at national level and will inform the Commission thereon on a yearly basis.  

In  order  to  provide  a  high  quality  basis  for  the  annual  declaration  of  assurance  by  the 
Director  General,  a  permanent  control  system  will  be  set  up  consisting  of  the  following 
elements:  

the  management  declaration  of  assurance  from  the  National  Agency  due  by  1 

▪ 
February N+1,  

▪ 

the independent audit opinion due by 15 March N+1,  

▪ 
the  Commission's  analysis  of  the  management  declaration  of  assurance  and 
independent  audit  opinion  and  feedback  thereon  to  the  National  Agency  and  Member 
State,  including  formal  observations  and  recommendations  in  case  of  non  compliance  or 
underperformance by the National Agency, 

the information from the Member States by 30 October of each year, covering their 

▪ 
monitoring and supervision activities on the programme at national level. 

In  combination  with  the  systems  controls  and  financial  audits  by  the  Commission,  it  is 
expected that the cost of controls will decrease further in the direction of the proportionally 
less expensive control costs of the LLP (these costs represent currently just below 2% of 
the  yearly  UNION  budget  of  the  actions  managed  by  the  National  Agencies,  split  into 
0,23% for the EC, 0,16% for Member States and 1,59% for National Agencies; against a 
total  cost  of  about  5,75%  for  Youth  in  Action  comprising  1,00%  for  the  EC,  0,82%  for 
Members States and 3,93% for National Agencies).  

The  costs  of  controls  should  diminish  in  particular  at  two  levels:  at  the  EC,  because  the 
same number of officials will manage a substantially larger budget with a lower number of 
National  Agencies;  at  Member  States,  because  their  supervision  will  require  less  direct 
controls  given  the  role  of  the  independent  audit  body.  The  cost  of  controls  at  National 
Agencies  is  expected  to  decrease  as  well,  but  less:  while  on  the  one  hand  the  minimum 
percentages  of  beneficiaries  to  be  checked  are  reduced,  they  will  manage  larger  budgets 
and therefore more beneficiaries. 

Depending  on  the  results  of  the  Commission  controls  and  audits,  it  may  impose 
precautionary  measures  on  National  Agencies  (such  as  suspension  of  commitments  or 
payments)  as  well  as  corrective  measures  (notably  financial  corrections).  Both  types  of 
measures  are  already  in  use  and  have  proved  efficient  in  addressing  serious  problems  of 
non compliance and underperformance.  

Actions managed by an executive agency 

The  Commission  will  apply  the  control  measures  required  for  executive  agencies  in 
accordance  with  Art.  59  of  the  Financial  Regulation  [in  accordance  with  Council 
Regulation (EC) N° 58/2003 Regulation on executive agencies]. 

In  addition,  the  Commission  will  monitor  and  control  that  the  executive  agency  realises 
appropriate  control  objectives  for  the  actions  that  it  will  be  entrusted  to  manage.  This 
supervision will be integrated in the terms of cooperation between the parent DG and the 
executive agency and in the semestrial reporting of the agency. 

EN 

53 

   EN 

 
In 2010, the executive agency put a reservation on the management of the current (2007-
2013) Youth in Action programme. For this programme, the materiality of the 2010 value 
at risk was 7,38%, representing however less than 0,5% of the 2010 total payment budget 
of  the  executive  agency.  Considering  this  very  low  figure,  the  overall  assurance  for  the 
Agency's  declaration  was  maintained.  The  analysis  of  the  errors  showed  that  they 
concerned  mainly  the  difficulty  for  some  beneficiaries  to  produce  adequate  justifying 
documents and the non respect of some eligibility rules.  

An  action  plan  has  been  drafted  and  implemented  in  2011  aiming,  for  all  programmes 
managed  by  the  Agency,  at  improving  the  information  provided  to  beneficiaries  on 
financial  obligations,  audits  and  ex-post  controls  (by  drafting  an  information  kit  or 
improving  the  efficiency  and  effectiveness  of  monitoring  visits),  improving  the  desk 
control strategies and consolidating the agency's audit strategy.  

It is expected that the implementation of the action plan by the agency will reduce the error 
rates  by  the  end  of  the  current  MFF.  As  far  as  2011  is  concerned,  it  can  already  be 
concluded  that  the  estimated  error  rate  for  the  Youth  in  Action  programme  should  be 
around  1%.  Based  on  the  mid-term  trend,  the  level  of  non-compliance  for  the  actions 
foreseen under the new programme should therefore be well under the 2% threshold.  

In  addition,  the  simplification  measures  that  are  foreseen  in  the  proposed  programme 
should further reduce the risks for errors. 

Actions managed directly by the Commission 

The  Commission  intends  to  manage  only  a  minimum  of  grants  and  service  contracts 
directly. 

In  2009  and  2010,  DG  EAC  issued  a  reservation  on  the  implementation  of  centralised 
direct actions. As is the case for the executive agency, the analysis of the observed errors 
shows that they predominantly concern the inability of beneficiaries to produce justifying 
documents or that these documents are of insufficient quality. 

Corrective actions which have been taken should reduce observed errors before the end of 
the  current  MFF.  Actions  include  information  actions  with  beneficiaries  to  make  them 
aware of their obligations, moving more to result-based closure of projects or a lump-sum 
approach,  the  introduction  early  2010  of  'agreed  upon  procedures'  for  the  certification 
audits  of  declared  expenditure,  and  sample  based  controls  of  justifying  documents. 
Moreover,  a  more  centralised  financial  circuit  is  being  put  in  place  to  pool  the  financial 
expertise for the treatment of the reduced number of transactions. 

Also  in  the  case  of  centralised  direct  transactions,  the  foreseen  simplifications  will  help 
reducing the risk for errors. 

3. Inefficient use of administrative resources 

The study on the cost of controls has shown that a substantial number of National Agencies 
undertake more and heavier controls than required by the EC, without necessarily resulting 
in  convincing  added  value.  The  Commission  estimates  the  costs  of  these  additional 
controls to nearly 20% of the total costs of controls of the National Agencies. 

In the context of cuts in public expenditure, such additional controls should be limited in 
the new programme to risks or identified problem cases.. The Commission will therefore 

EN 

54 

   EN 

 
further  specify  the  control  requirements  and  provide  control  tools  such  as  checklists  to 
National Agencies to ensure that the same control rules apply in all countries for the same 
actions. 

There  will  be  a  further  gain  in  the  use  of  administrative  resources  by  the  abolishment  of 
individual mobility grant agreements. I.e. all learning mobility grants to individuals will be 
transferred by the National Agency to the body organising the mobility (e.g. universities, 
schools,  training  providers)  rather  than  to  individual  students  and  teachers.  This  should 
reduce the number of agreements substantially, with the inherent workload reduction at all 
stages of the project lifecycle for the participants and the managing bodies. 

The study on the cost of controls has shown that the cost of controls depends in part on the 
size of the budget share managed by the National Agencies. For LLP, this cost ranges from 
1,26% for the 6 largest countries to 3,35% of the 6 smallest countries. The range is even 
wider for Youth in Action (that manages around 1/6 of the budget for LLP): from 3,66% to 
12,62%. Considering these discrepancies the Commission advocates in its proposal that a 
single National Agency per country should be designated to increase critical mass and cut 
down on management costs.  

4. Addressing weaknesses of specific target groups 

Thanks to the simplifications proposed for the grant management such as in particular the 
wider use of lump sum and flat rate grants, the error rate should reduce also for participants 
with a less solid organisational structure and lower financial capacity, notably in the youth 
sector, but also in the adult learning community. 

Following  these  simplification  measures,  the  Commission  accepts  that  there  will  be  a 
residual risk to accept, which is inherent to the political choice to provide UNION support 
to these types of participants in view of the programme objectives. 

5. Prevention of potential double funding 

See point 2.3 below. 

2.3.  Measures to prevent fraud and irregularities  

Specify existing or envisaged prevention and protection measures. 

It is important to note that overall, only a very limited number of fraud cases have occurred 
under the current programmes. That, in combination with very low error rates, justifies that 
measures  to  prevent  fraud  and  irregularities  in  the  new  programme  will  have  to  be 
proportional and cost effective. 

Following an internal audit recommendation, the Commission has analysed potential areas 
of  overlap/double  funding  in  the  LLP  and  Youth  in  Action  programmes.  While 
theoretically  possible,  double  funding  is  prevented  already  effectively  by  preventive 
controls at selection stage, both by National Agencies and the executive agency.  

Based  on  the  above,  in  order  to  further  mitigate  potential  frauds  and  irregularities,  the 
following measures are envisaged for the new programme: 

- 
The  prevention  of  potential  fraud  and  irregularities  is  considered  already  at  the 
programme setup. While in the current programmes, the wide variety of actions allows for 

EN 

55 

   EN 

 
a certain overlap of activities and participants, this should be prevented in future by a setup 
which draws clear dividing lines between actions and avoids that similar activities can be 
undertaken under different actions by the same participants.  

- 
Registration  of  participants  in  a  single  central  register  (possibly  an  existing  EC 
participant  portal)  will  be  introduced,  which  will  allow  crosschecking  of  organizations' 
involvement in different programme actions and participating countries ex-ante. This will 
prevent potential grant shopping across participating countries.  

A  data  warehouse  will  be  set  up  for  all  programme  actions  (centralized  and 

- 
decentralized) in so far as different IT management tools will continue to be used.  

- 
Control  of  participants  in  learning  mobility  will  be  possible  via  the  so-called 
Mobility Tool IT application that currently already provides for registration of all mobility 
participants  in  the  Leonardo  da  Vinci  mobility  projects  of  the  Lifelong  Learning 
Programme.  

- 
Both the National Agencies and executive agency will have to report potential fraud 
and irregularities to the Commission ad hoc as well as including in their regular reporting. 
They will also have to bring prosecutions to recover programme funds lost, wrongly paid 
or incorrectly used by beneficiaries.  

-  With  regard  to  cases  of  fraud,  irregularity  or  negligence  imputable  to  a  National 
Agency  resulting  in  the  loss  of  UNION  funds  that  cannot  be  recovered,  the  legal  basis 
provides – as currently – that the Member State is liable for such losses to the Commission. 

EN 

56 

   EN 

 
3. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

3.1. 

Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget  line(s) 
affected  

•  Existing expenditure budget lines 36 

In order of multiannual financial framework headings and budget lines. 

Budget line 

Type of  
expenditure

Contribution  

Heading of 
multiannual 
financial 
framework 

Number  
[Description………………………...……….] 

Diff./non-
diff 
(37) 

from 
EFTA38 
countries 

from 
candidate 
countries39 

from third 
countries 

within the 
meaning 
of Article 
18(1)(aa) 
of the 
Financial 
Regulation  

5 

15.01  Administrative  expenditure  of 
the Education and Culture policy area, 
articles 1-3 

Non diff  YES 

YES 

YES/N
O 

NO 

•  New budget lines requested  

In order of multiannual financial framework headings and budget lines. 

Budget line 

Type of 
expenditure

Contribution  

Number  
[Heading……………………………………..] 

Diff./non-
diff. 

from 
EFTA 
countries 

from 
candidate 
countries 

from third 
countries 

within the 
meaning 
of Article 
18(1)(aa) 
of the 
Financial 
Regulation  

15.01.04.01 
Expenditure 
management 

"Erasmus 

on 

for 

all"– 
administrative 

Non diff  YES 

YES 

YES/N
O 

NO 

15.01.04.02  "Erasmus 
international 
administrative management 

–  Expenditure 

for  all" 

- 
on 

Non diff  YES 

YES 

15.02.01 "Erasmus for all" 

Diff 

YES 

YES 

15.02.02 
international 

"Erasmus 

for 

all" 

– 

Diff 

YES 

YES 

YES/N
O 

YES/N
O 

YES/N
O 

NO 

NO 

NO 

Heading of 
multiannual 
financial 
framework 

1 

4 

1 

4 

36 
37 
38 
39 

Budget line(s) for the Executive Agency to be defined once the expenditure figures are stabilised 
Diff. = Differentiated appropriations / Non-Diff. = Non-differentiated appropriations 
EFTA: European Free Trade Association.  
Candidate countries and, where applicable, potential candidate countries from the Western Balkans. 

EN 

57 

   EN 

 
                                                 
3.2. 

Estimated impact on expenditure  

3.2.1. 

Summary of estimated impact on expenditure  

Heading of multiannual financial 
framework:  

1 

Single Education Training, Youth and Sport 

"Erasmus for all" 

EUR million (to 3 decimal places) - Current prices 

DG: EAC 

2014 

2015 

2016 

2017 

2018 

2019 

2020 

Post - 
2020 

TOTAL 

(cid:121) Operational appropriations  

15.02.01 "Erasmus for all" 

Commitments 

(1) 

1.467 

1.763 

2.072 

2.390 

2.722 

3.065 

3.421 

0 

Payments 

(2) 

1.174 

1.692 

1.989 

2.294 

2.613 

2.942 

3.285 

911 

Appropriations  of  an  administrative  nature 
from the envelope for specific programmes40  
15.01.04 
for  all"– 
"Erasmus 
Expenditure  on  administrative 
management41 

financed 

TOTAL appropriations  

Commitments 

(3) 

=1+1
a +3 

43,118 

48,218 

51,247 

56,904 

61,481 

67,313 

71,595 

1.510 

1.811 

2.123 

2.447 

2.783 

3.132 

3.493 

0 

0 

16.899 

16.899 

400 

17.299 

40 

41 

EN 

Technical and/or administrative assistance and expenditure in support of the implementation of EU programmes and/or actions (former "BA" lines), indirect research, direct 
research. 
The  Commission  could  envisage  (partially)  externalising  the  implementation  of  the  Erasmus  for  All  programme  to  an  executive  agency.  Amounts  and  breakdown  of 
estimated costs may have to be adjusted according to the degree of externalisation retained. It includes the administrative expenditure of the Executive Agency that may be 
entrusted with the implementation of part of the Programme according to a heavy backload profile. Administrative expenditures would be constant overtime. 

58 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
for DG EAC 

Payments 

=2+2
a 
+3 

1.217 

1.740 

2.040 

2.351 

2.674 

3.009 

3.356 

911 

17.299 

DG: EAC 

2014 

2015 

2016 

2017 

2018 

2019 

2020 

Post - 
2020 

TOTAL 

(cid:121) TOTAL operational appropriations H1 

Commitments 

Payments 

(cid:121)  TOTAL  appropriations  of  an  administrative  nature 
financed from the envelope for specific programmes  

TOTAL appropriations  
under HEADING 1 
of the multiannual financial framework 

Commitments 

Payments 

(4) 

(5) 

(6) 

(7) 

=4+ 6 
(8) 

=5+ 6 

1.467 

1.763 

2.072 

2.390 

2.722 

3.065 

3.421 

0 

16.899 

1.174 

1.692 

1.989 

2.294 

2.613 

2.942 

3.285 

911 

16.899 

43,118 

48,218 

51,247 

56,904 

61,481 

67,313 

71,595 

1.510 

1.811 

2.123 

2.447 

2.783 

3.132 

3.493 

0 

0 

400 

17.299 

1.217 

1.740 

2.040 

2.351 

2.674 

3.009 

3.356 

911 

17.299 

If more than one heading is affected by the proposal / initiative: 

Heading 4 

2014 

2015 

2016 

2017 

2018 

2019 

2020 

Post - 
2020 

TOTAL 

(cid:121)  15.02.02  "Erasmus 
international 
TOTAL 
appropriations  

for  all"  – 
operational 

Commitments 

Payments 

(cid:121) 15.01.04.02 - TOTAL appropriations of an administrative 
nature financed from the envelope for specific programmes  

TOTAL appropriations  
under HEADING 4 
of the multiannual financial framework 

Commitments 

Payments 

(1) 

(2) 

(3) 

(7) 

=4+ 6 
(8) 

=5+ 6 

215 

227 

236 

247 

257 

272 

285 

0 

172 

218 

227 

237 

247 

261 

274 

104 

9 

10 

10 

10 

11 

11 

12 

224 

181 

237 

228 

246 

237 

257 

247 

268 

258 

283 

272 

297 

286 

104 

1.739 

1.739 

73 

1.812 

1.812 

0 

0 

EN 

59 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
TOTAL appropriations  
under HEADINGS 1 to 4 
of the multiannual financial framework 
(Reference amount) 

Commitments 

Payments 

=7+9+
11 

=8+10
+11 

2014 

2015 

2016 

2017 

20180 

2019 

2020 

Post 
2020 

TOTAL 

1.734 

2.048 

2.369 

2.704 

3.051 

3.415 

3.790 

0 

19.111 

1.398 

1.969 

2.277 

2.599 

2.932 

3.281 

3.642 

1.015 

19.111 

Heading of multiannual financial 
framework:  

5 

" Administrative expenditure " 

EUR million (to 3 decimal places) – 2011 prices 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

DG: EAC 

(cid:121) Human resources42 

170 * 0.127 
+0.064 * 16  
+ 0.073 * 18 
=23.928 

170 * 0.127 
+0.064 * 16  
+ 0.073 * 18 
=23.928 

170 * 0.127 
+0.064 * 16  
+ 0.073 * 18 
=23.928 

170 * 0.127 
+0.064 * 16  
+ 0.073 * 18 
=23.928 

170 * 0.127 
+0.064 * 16  
+ 0.073 * 18 
=23.928 

170 * 0.127 
+0.064 * 16  
+ 0.073 * 18 
=23.928 

170 * 0.127 
+0.064 * 16  
+ 0.073 * 18 
=23.928 

(cid:121) Other administrative expenditure  

0,3834 

0,3834 

0,3834 

0,3834 

0,3834 

0,3834 

0,3834 

TOTAL DG EAC 

Appropriations  

24,311

24,311

24,311 

24,311

24,311

24,311

24,311

 167,496 

2,684 

170,180 

TOTAL appropriations 
under HEADING 5 
of the multiannual financial framework  

(Total 
= Total payments) 

commitments 

24,311

24,311 

24,311

24,311

24,311

24,311

24,311

170,180 

42 

EN 

The total of 204 FTE includes: management of National Agencies, direct management by the Commission, supervision and coordination with the Executive Agency as well 
as all the staff for support and coordination related to the Programme. 

60 

EN 

 
  
 
 
 
 
 
 
 
                                                 
EUR million (to 3 decimal places) – Current prices 

TOTAL appropriations  
under HEADINGS 1 to 5 
of the multiannual financial framework  

Commitments 

1.758 

2.072 

2.393 

2.729 

3.076 

3.439 

3.814 

0 

19.281 

Payments 

1.407 

1.990 

2.298 

2.619 

2.952 

3.301 

3.662 

1.053 

19.281 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

Post - 
2020 

TOTAL 

3.2.2.  Estimated impact on operational appropriations  

–  (cid:133)  The proposal/initiative does not require the use of operational appropriations  

–  ⌧ The proposal/initiative requires the use of operational appropriations, as explained below: 

Indicate objectives 
and outputs  
(cid:216) 

Year (cid:214) 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

OUTPUTS 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

Learning mobility 
of individuals 

Type of 
output43 

Average 
cost  
of the 
output 

Number 
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Total 
number of 
outputs 

Total  
cost 

Commitment appropriations in EUR million (to 3 decimal places) - Current prices 

Staff (HE-VET - 
Schools -Adult - 
Youth) 

Students (HE) 

Students (VET) 

Youth learners 

Individual 
Mobility 

Individual 
Mobility 

Individual 
Mobility 

Individual 
Mobility 

0,00157 

80.000 

117,073 

103.847 

155,029 

125.229 

190,665 

146.498 

227,510 

170.723 

270,426 

194.152 

313,734 

221.851 

365,617 

1.042.300 

1.640 

0,00238 

230.000 

512,530 

250.767 

570,048 

269.387 

624,549 

287.908 

680,843 

309.004 

745,321 

329.407 

810,541 

353.527 

887,181 

2.030.000 

4.831 

0,00216 

70.000 

141,131 

82.114 

168,886 

92.976 

195,026 

103.780 

222,044 

116.086 

253,333 

127.987 

284,934 

142.058 

322,543 

735.000 

1.588 

0,00155 

75.000 

109,032 

75.865 

112,509 

76.641 

115,919 

77.413 

119,428 

78.292 

123,196 

79.142 

127,043 

80.147 

131,213 

542.500 

838 

43 

Outputs are products and services to be supplied (e.g.: number of student exchanges financed, number of km of roads built, etc.). 

EN 

61 

EN 

 
  
 
 
                                                 
Indicate objectives 
and outputs  
(cid:216) 

Year (cid:214) 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

OUTPUTS 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

International 
Student and Staff 

Mobility H4

44

Individual 
Mobility 

0,00733 

16.717 

122,550 

17.657 

129,447 

18.349 

134,520 

19.220 

140,904 

19.998 

146,604 

21.125 

154,869 

22.152 

162,393 

135.219 

991,287 

Joint degrees45 

Masters (Loan 
guarantees) 

Individual 
Mobility 

Individual 
Mobility 

0,03411 

2.198 

98,686 

2.937 

120,416 

3.752 

140,865 

4.732 

162,002 

6.031 

186,520 

6.759 

211,275 

7.619 

240,791 

34.028 

1.161 

0,00266 

11.966 

31,834 

24.413 

64,949 

41.497 

110,400 

55.026 

146,392 

64.759 

172,286 

66.064 

175,758 

67.377 

179,251 

331.100 

881 

Sub-total for Learning mobility of 

individuals   485.880 

1.133 

557.600 

1.321 

627.831 

1.512 

694.576 

1.699 

764.892 

1.898 

824.637 

2.078 

894.730 

2.289 

4.850.147 

11.930 

Cooperation 
innovation 
good practices 

for 
and 

Type of 
output 

Average 
cost  
of 
output 

the 

Number 
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Total 
number of 
outputs 

Total  
cost 

Strategic 
partnerships 
(small) 

Strategic 
partnerships 
(medium) 

Transnational 
Projects 

Transnational 
Projects 

Knowledge 
alliances/Sectoral 
Skills Alliances 

Web Platforms 

Transnational 
Projects 

Web 
Platforms 

0,11389 

1.550 

164,476 

1.838 

198,958 

2.141 

236,369 

2.442 

275,043 

2.786 

319,970 

3.228 

378,213 

3.510 

419,447 

17.495 

1.992,476 

0,30928 

325 

93,115 

500 

146,085 

657 

195,714 

813 

247,037 

990 

307,046 

1.193 

377,379 

1.365 

440,419 

5.842 

1.806,795 

0,86238 

14 

11,142 

29 

23,632 

43 

35,319 

56 

47,407 

71 

61,575 

86 

75,861 

104 

93,097 

404 

348,033 

7,27300 

3 

22,284 

3 

22,732 

3 

23,184 

3 

23,648 

3 

24,120 

3 

24,606 

3 

26,604 

3 

167,179 

44 
45 

EN 

Including organisation of mobility fees. 
Joint Master andDoctoral degrees selected for five editions under action1of theErasmus Mundus programme in 2009-13 will continue to be funded under “Erasmus for All” 
for the remaining editions subject to an annual renewal procedure based on progress reporting and budget availability. 

62 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Indicate objectives 
and outputs  
(cid:216) 

Year (cid:214) 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

OUTPUTS 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

International HE 
capacity building 

Transnational 
Projects 

0,733 

126 

92,450 

133 

97,653 

138 

101,480 

145 

106,296 

151 

110,596 

159 

116,831 

167 

122,507 

1.020 

747,813 

Sub-total for Cooperation for innovation 
and good practices  

2.015 

383,467 

2.500 

489,061 

2.978 

592,067 

3.456 

699,431 

3.998 

823,307 

4.666 

972,889 

5.146 

1.102 

24.760 

5.062,295 

Support for Policy 
reform 

Type of 
output 

- Support for policy 
reform 

Multiple 

Jean Monnet 
activities 

Type of 
output 

- Jean Monnet 
activities 

Multiple 

Average 
cost  
of 
output 

the 

Number 
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Total 
number of 
outputs 

Total  
cost 

102,332  Ν/Α 

74,014  Ν/Α 

78,537  Ν/Α 

84,405  Ν/Α 

104,727  Ν/Α 

110,818  Ν/Α 

123,212  Ν/Α 

140,610  Ν/Α 

716,323 

Average 
cost  
of 
output 

the 

Number 
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Total 
number of 
outputs 

Total  
cost 

45,491  Ν/Α 

36,834  Ν/Α 

38,475  Ν/Α 

42,120  Ν/Α 

46,044  Ν/Α 

48,943  Ν/Α 

51,444  Ν/Α 

54,575  Ν/Α 

318,435 

Sport activities 

Type of 
output 

Average 
cost  
of 
output 

the 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Number
of 
outputs 

Cost 

Total 
number of 
outputs 

Total  
cost 

- Sport activities 

Transnational 
Projects 

34,118  Ν/Α 

16,978  Ν/Α 

23,815  Ν/Α 

32,016  Ν/Α 

36,035  Ν/Α 

39,052  Ν/Α 

44,525  Ν/Α 

46,406  Ν/Α 

238,827 

Operating grant 

Type of 
output 

Average 
cost  
of 
output 

the 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

r
e
b
m
u
N

f
o

s
t
u
p
t
u
o

Cost 

Total 
number of 
outputs 

Total  
cost 

EN 

63 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Indicate objectives 
and outputs  
(cid:216) 

Year (cid:214) 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

OUTPUTS 

Year 
2018 

Year 
2019 

Year 
2020 

TOTAL 

- Operating grant 

Programme 
Management 

63,189 

N/A 

47,751 

N/A 

48,712 

N/A 

55,200 

N/A 

61,935 

N/A 

68,915 

N/A 

76,162 

N/A 

83,650 

N/A 

442,325 

TOTAL COST Heading 1 and Heading 4 

1.682 

1.990 

2.308 

2.637 

2.979 

3.336 

3.706. 

18.638 

EN 

64 

EN 

 
  
 
  
  
  
  
  
  
  
3.2.3.  Estimated impact on appropriations of an administrative nature 

3.2.3.1.  Summary  

–  (cid:133)  The  proposal/initiative  does  not 

require 

the  use  of  administrative 

appropriations  

–  ⌧ The  proposal/initiative  requires  the  use  of  administrative  appropriations,  as 

explained below: 

EUR million (to 3 decimal places) – 2011 prices 

2014 

2015 

2016 

2017 

2018 

2019 

2020 

TOTAL 

HEADING 5 
of the multiannual financial framework 

Human resources  

 23,928 

 23,928 

 23,928

 23,928

 23,928

 23,928 

 23,928 

 167,496 

Other 
administrative 
expenditure  

Subtotal 
HEADING 5 
of the multiannual 
financial 
framework  

0,3834 

0,3834 

0,3834 

0,3834 

0,3834 

0,3834 

0,3834 

2,684 

24,311 

24,311 

24,311

24,311

24,311

24,311 

24,311 

 170,180 

Outside HEADING 546 
of the multiannual financial framework  

Human resources  

Other expenditure  
of an administrative 
nature47 

Subtotal  
outside HEADING 5 
of the multiannual 
financial framework  

52,118 

58,218 

61,247 

66,904 

72,481 

78,313 

83,595 

472,877 

52,118 

58,218 

61,247 

66,904 

72,481 

78,313 

83,595 

472,877 

TOTAL 

76,430 

82,530 

85,559 

91,216 

96,792 

102,625 

107,906 

643,057

46 

47 

Technical  and/or  administrative  assistance  and  expenditure  in  support  of  the  implementation  of  EU 
programmes and/or actions (former "BA" lines), indirect research, direct research. 
It  includes  H1  and  H4.  DG  EAC  envisages  to  (partially)  externalise  the  implementation  of  the 
programme to the EACEA executive agency and to National Agencies. The above figures and budget 
lines will be adjusted if necessary in accordance with the externalisation process envisaged.  

EN 

65 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.2.3.2. 

Estimated requirements of human resources  

–  (cid:133)  The proposal/initiative does not require the use of human resources  

–  ⌧ The  proposal/initiative  requires  the  use  of  human  resources,  as  explained 

below: 

Estimate to be expressed in full time equivalent units  

2014 

2015 

2016 

2017 

2018 

2019 

2020 

(cid:121) Establishment plan posts (officials and temporary agents) 

15 01 01 01 (Headquarters and Commission’s 
Representation Offices) 

170 

170 

170 

170 

170 

170 

170 

XX 01 01 02 (Delegations) 

XX 01 05 01 (Indirect research) 

10 01 05 01 (Direct research) 

(cid:121) External personnel (in Full Time Equivalent unit: FTE)48 

15 01 02 01 (CA, INT, SNE from the "global 
envelope") 

XX 01 02 02 (CA, INT, JED, LA and SNE in 
the delegations) 

XX 01 04 yy 49 

- at Headquarters50 

- in delegations  

XX 01 05 02 (CA, INT, SNE - Indirect 
research) 

10 01 05 02 (CA, INT, SNE - Direct research) 

Other budget lines (specify) 

TOTAL 

XX is the policy area or budget title concerned. 

34 

34 

34 

34 

34 

34 

34 

204  

204  

204  

204  

204  

204  

204  

The human resources required will be met by staff from the DG who are already assigned to management of the action and/or 
have  been  redeployed  within  the  DG,  together  if  necessary  with  any  additional  allocation  which  may  be  granted  to  the 
managing DG under the annual allocation procedure and in the light of budgetary constraints. . Amounts and imputations will 
be adjusted depending on the results of the envisaged externalisation process. 

Description of tasks to be carried out: 

Officials and temporary agents 

Programme management 

External personnel 

Programme management 

48 

49 
50 

CA= Contract Agent; INT= agency staff ("Intérimaire"); JED= "Jeune Expert en Délégation" (Young 
Experts in Delegations); LA= Local Agent; SNE= Seconded National Expert;  
Under the ceiling for external personnel from operational appropriations (former "BA" lines). 
Essentially  for  Structural  Funds,  European  Agricultural  Fund  for  Rural  Development  (EAFRD)  and 
European Fisheries Fund (EFF). 

EN 

66 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.2.4.  Compatibility with the current multiannual financial framework  

–  ⌧ Proposal/initiative 

is  compatible 

the  2014-2020  multiannual 

framework  as  proposed  by 
COM(2011)500. 

the  Commission 

in 

financial 
its  Communication 

–  (cid:133)  Proposal/initiative  will  entail  reprogramming  of  the  relevant  heading  in  the 

multiannual financial framework. 

Explain what reprogramming is required, specifying the budget lines concerned and the corresponding 
amounts. 

[…] 

–  (cid:133)  Proposal/initiative requires application of the flexibility instrument or revision 

of the multiannual financial framework51. 

Explain what is required, specifying the headings and budget lines concerned and the corresponding 
amounts. 

[…] 

3.2.5.  Third-party contributions  

–  The proposal/initiative does not provide for co-financing by third parties  

–  The proposal/initiative provides for the co-financing estimated below: 

Appropriations in EUR million (to 3 decimal places) 

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

Year 
2018 

Year 
2019 

Year 
2020 

Total 

Specify  the  co-financing 
body  

The proposal provides for third-party contributions from the EFTA countries, Switzerland, 
Turkey, as well as the acceding countries, candidate countries and potential candidates 
benefiting from a pre-accession strategy. 

51 

See points 19 and 24 of the Interinstitutional Agreement. 

EN 

67 

   EN 

 
 
 
 
 
 
 
 
 
 
                                                 
3.3. 

Estimated impact on revenue  

–  ⌧ Proposal/initiative has no financial impact on revenue. 

–  (cid:133)  Proposal/initiative has the following financial impact: 

(cid:133) 

(cid:133) 

on own resources  

on miscellaneous revenue  

Appropriations 
available for the 
ongoing budget 
year 

Budget revenue line: 

Article …………. 

EUR million (to 3 decimal places) 

Impact of the proposal/initiative52 

2014 

2015 

2016 

2017 

2018 

2019 

2020 

For miscellaneous assigned revenue, specify the budget expenditure line(s) affected. 

[…] 

Specify the method for calculating the impact on revenue. 

[…] 

52 

As regards traditional own resources (customs duties, sugar levies), the amounts indicated must be net 
amounts, i.e. gross amounts after deduction of 25% for collection costs. 

EN 

68 

   EN