Financial Activity Report 2010 — Section II — European Council and Council
Date: 2011-10-05
Institutions: Council of the European Union
Subjects: Council of the European Union, additional resources, budgetary assessment, budgetary expenditure, budgetary resources, financial market, general budget (EU), implementation of the budget








C_2011293EN.01000101.xml










5.10.2011   


EN


Official Journal of the European Union


C 293/1





FINANCIAL ACTIVITY REPORT 2010
Section II — European Council and Council
2011/C 293/01

TABLE OF CONTENTS







1.

SUMMARY









2.

INTRODUCTION









3.

OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2010









3.1.

The main administrative objectives









3.2.

Establishment of the budget for the European Council and Council in 2010









3.2.1.

Common budget structure









3.2.2.

Additional appropriations related to the Treaty of Lisbon









3.2.3.

Budget 2010









3.2.4.

Budget 2010 and the financial perspectives of Heading 5 of the EU budget









4.

GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2010









4.1.

Activities and objectives in 2010









4.1.1.

European Council and Council activities in 2010









4.1.2.

Achievement of administrative objectives in 2010









4.2.

Revenue









4.2.1.

Revenue accrued in 2010









4.2.2.

Revenue accrued before 2010









4.3.

Expenditure in 2010









4.3.1.

Overview of implementation of the budget in 2004-2010









4.3.2.

Implementation of the appropriations by category 2010









4.3.3.

Modification of the budget in 2010









4.4.

Appropriations carried over









4.4.1.

Implementation of the carryover appropriations from 2009









4.4.2.

Appropriations carried over from 2010 to 2011









4.5.

Assigned revenue









4.5.1.

Assigned revenue accrued before 2010









4.5.2.

Assigned revenue accrued in 2010



1.   SUMMARY

2010 was a year of fundamental change for Section II of the budget of the EU. As a consequence of the entry into force of the Treaty of Lisbon, the additional expenditure foreseen for the functioning of the European Council was included in this section.
The letter of amendment to the preliminary draft budget for the financial year 2010 for the Council (15639/1/09) added EUR 25 million as a technical provision in Section II of the EU budget for the functioning of the European Council and its President.
During 2010, the General Secretariat of the Council (GSC) also prepared its organisation to face the consequences of the creation of the European External Action Service. On 1 January 2011, the GSC transferred 411 posts and EUR 80 million to this new EU organisation.
At the same time, the GSC continued its administrative modernisation introducing improvements in the working environment, IT and in financial management. It also proceeded with the building project of the Résidence Palace, which is to be converted into the seat of the European Council and Council meetings from 2014 onwards.
The European Council and Council budget 2010 was established at EUR 633,6 million. At the end of the financial year 2010 an amount of EUR 592,9 million was used (corresponding to an implementation rate of 93,6 %).
The main reasons for the under-spending of EUR 40,7 million are:






—


the lower need for interpretation (EUR 9,1 million),










—


under-occupation of the establishment plan and lower salary costs (EUR 8,7 million),










—


under-spending of the delegations’ travel envelopes in Title II (EUR 6,9 million),










—


non-activation of the reserve (EUR 6 million),










—


postponement of some IT projects in Title III, such as SESAME (EUR 2,8 million),










—


fewer needs in fitting-out works in the Council buildings (EUR 1,9 million) and savings in costs for missions (EUR 0,9 million).




The implementation of amounts carried over from 2009 to 2010 totalled EUR 34,2 million out of EUR 41,1 million. Irrespective of the various reasons (e.g. non-delivery of works/goods/service; non-invoicing of the GSC) the implementation of the carried-over amounts should be increased in the future. This would in turn reduce the risk of using the following year’s budget for expenditure of the past.
The GSC’s revenue operations in 2010 amounted to EUR 100,5 million. From this amount, EUR 92,9 million were recovered during the financial year while the rest will be recovered in 2011.
The main part (EUR 60,6 million, or 65 %) of these recovered revenues are related to the Community taxes, levies and dues which were collected from the GSC's staff in 2010. An amount of EUR 31,1 million in 2010 is related to different administrative operations whereas EUR 1,1 million relate to various contributions and repayments under community agreements. In most of these two last cases the amounts were used to finance specific items of expenditure (assigned revenue).
The majority of the amounts of assigned revenue (76 %) are related to the delegations’ travel expenses: EUR 24,3 million were recovered from the Member States based on their declarations on the use of the travel envelopes in 2009. In addition, EUR 2,2 million were paid by certain Member States for additional interpretation in their own language.
In 2010, the GSC had at its disposal EUR 41,7 million of assigned revenue which was accrued before 2010. By the end of the financial year EUR 40 million had been used.
2.   INTRODUCTION

This report is based, in conformity with Article 128 of the Financial Regulation, on the accounts for 2010, the findings in the annual activity reports of the Council's authorising officers and the budget implementation information from the Council’s financial system.
The report corresponds also to the obligations of Article 122 of the Financial Regulation and Article 185 of the Implementing Rules providing an overview of budgetary and financial management in the Council in 2010.
Chapter 3 describes the framework in which the budget 2010 was established, and Chapter 4 provides an overview on the implementation of the budget appropriations in 2010.
The implementation of the budget 2010 by budget line is presented in a Table in the Annex.
3.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2010

3.1.   
The main administrative objectives


The main administrative objectives of the General Secretariat of the Council (GSC hereafter) for 2010 were:






—


To ensure an efficient start-up and functioning of the European Council and its President.










—


Further progress on administrative modernisation. The General Secretariat has established an ambitious programme to reinforce the quality of its organisation. Various initiatives have or will have a budgetary impact (in terms of both investment costs and economies resulting from increased efficiency).










—


Continuation of the construction of the Résidence Palace, which should be ready by 2014.










—


Adapting its organisation to the creation of the European External Action Service.




3.2.   
Establishment of the budget for the European Council and Council in 2010


3.2.1.   Common budget structure

Since the European Council will be assisted by the General Secretariat of the Council (Article 235(4) of the TFEU), the expenditure for its functioning is presented in a common budget structure with the Council (Section II of the budget of the European Union) (1).
The creation of the European Council as an institution has had essentially two consequences for Section II of the EU budget:






—


the appointment of the President of the European Council and the organisation of his direct support (Private Office),










—


the budgeting in the EU budget of the summits which were previously paid for by the Member State holding the Presidency.




3.2.2.   Additional appropriations related to the Treaty of Lisbon

The letter of amendment to the preliminary draft budget for the financial year 2010 for the Council (15639/1/09) added EUR 25 million as a technical provision in Section II of the EU budget (European Council and Council; ECC hereafter).
The technical provision of EUR 25 million was based on an estimation of needs necessary for an efficient start-up of the European Council and its President.
The breakdown of estimated additional amounts are presented in Table 1.

Table 1


Additional appropriations related to the Treaty of Lisbon







(EUR million)




Destination


Amount




European Council


12,1





Summits



6,5





Meetings with third countries



2,5





Reinforcement of the GSC’s infrastructure



3,1




President of the European Council


6,0





President



1,5





Private office and security



4,5




Co-decision


1,9




Reserve


5,0




Total


25,0




From the EUR 25 million provision, EUR 12,1 million covered the costs related to organising summits (previously financed by the rotating Presidencies) and other meetings of the European Council. EUR 6 million were planned to cover the staff related costs and operational costs of the President of the European Council and his Private Office.
To cover the cost for the Council for the increase in volume of co-decision procedures (e.g. preparation of legislation, Irish translation) an amount of EUR 1,9 million was foreseen.
Finally, an amount of EUR 5 million was placed in the contingency reserve to cover the unforeseen requirements of the new institution and its President.
3.2.3.   Budget 2010

The overall ECC budget 2010 was established at EUR 633,6 million.
The increase of EUR 30,7 million (5,1 %) compared to the 2009 budget breaks down as follows:






—


impact of the Treaty of Lisbon EUR 25 million,










—


a nominal increase of EUR 12,9 million (2),










—


a reduction in the budget in real terms of EUR 7,2 million.




To address the consequences of the Treaty of Lisbon, the establishment plan 2010 of the ECC was increased by 60 posts: 32 posts (temporary agents) for the Private Office of the President of the European Council and 28 posts (permanent posts) to reinforce various GSC services, notably Press and Communication, Protocol, Conferences and Infrastructures as well as the Department for General Political Questions. The staff needs of other GSC's departments were covered by redeployment.
Table 2 gives an overview on how the budget 2010 was established by category. The initial draft budget (without the impact of the Treaty of Lisbon) showed an overall increase of 1,2 %. In the majority of the categories there was a reduction compared to 2009 and in principle only the Council decision on the adjustment of the remuneration for 2009 resulted an increase in the categories concerned. The reserve was set at the level of previous years, EUR 2,5 million (3).

Table 2


ECC budget 2010 compared to the Council budget 2009 (by category)












(EUR)




Category


Budget 2009


Budget 2010 without Treaty


Impact of Treaty (4)



Budget 2010 with Treaty


Difference, % (without Treaty)


Difference, % (with Treaty)




 


1


2


3


4


5=2/1


6=4/1




Establishment plan


311 521 000


318 219 000


5 751 000


323 970 000


2,2 %


4,0 %




Other staff expenditure


22 612 000


21 225 000


2 287 000


23 512 000


–6,1 %


4,0 %




Buildings (Title II)


37 962 000


37 517 000


2 400 000


39 917 000


–1,2 %


5,1 %




Computer systems (Title II)


34 097 000


34 048 000


1 469 000


35 517 000


–0,1 %


4,2 %




Interpreting costs


90 456 000


91 697 000


1 043 000


92 740 000


1,4 %


2,5 %




Delegations’ travel expenses


36 071 000


36 792 000


—


36 792 000


2,0 %


2,0 %




Official Journal


7 373 000


5 115 000


—


5 115 000


–30,6 %


–30,6 %




Title III


34 310 000


35 939 000


—


35 939 000


4,7 %


4,7 %




Reflexion Group


1 060 000


533 000


—


533 000


–49,7 %


–49,7 %




Miscellaneous (Title II)


10 950 000


11 467 000


7 050 000


18 517 000


4,7 %


69,1 %




Reserve


1 440 000


2 500 000


3 500 000


6 000 000


73,6 %


316,7 %




Total (excl. acquisition)


587 852 001


595 052 002


23 500 000


618 552 002


1,2 %


5,2 %




Acquisition of immovable property


15 000 000


15 000 000


—


15 000 000


—


0,0 %




Grand total


602 852 000


610 052 000


23 500 000


633 552 000


1,2 %


5,1 %




3.2.4.   Budget 2010 and the financial perspectives of Heading 5 of the EU budget

Table 3 gives an overview on the evolution of the Section II of the EU budget in 2005-2010. In 2005 and 2006, the development of the Council budget followed the development of Heading 5 of the financial perspectives.

Table 3


Evolution of the Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2005-2010


















 


2005


2006


2007


2008


2009 (5)



2010




EUR million


change


EUR million


change


EUR million


change


EUR million


change


EUR million


change


EUR million


change




Heading 5


6 360


3,3 %


6 708


5,5 %


7 115


6,1 %


7 457


4,8 %


7 603


2,0 %


7 962


4,7 %




ECC/Council budget


563


3,9 %


592


5,2 %


594


0,3 %


595


0,2 %


603


1,3 %


634


5,1 %





Share in Heading 5




8,9 %



 



8,8 %




–1,1 %




8,3 %




–5,7 %




8,0 %




–3,6 %




7,9 %




–1,3 %




8,0 %




1,3 %





As a result of prudent budget management, reductions in the Council's share were gradually achieved in 2007, 2008 and 2009 (from 8,9 % in 2005 to 7,9 % in 2009).
The prudent budget management of the Council has continued in 2010, when the additional amounts related to the entry into force of the Treaty of Lisbon could be budgeted without increasing the share of the Section II of the EU budget (European Council and Council) compared to the Heading 5 development.
4.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2010

4.1.   
Activities and objectives in 2010


4.1.1.   European Council and Council activities in 2010

In the framework of the financial activity report, the GSC provides some information on its core activities, which describe the functioning of the Council and European Council during the financial year.
Table 4 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council in 2003-2010. In addition to the 4 334‧institutional‧ meetings, the GSC has organised a further 2 000 internal meetings, training sessions, seminars, information sessions and briefings and meetings with third countries.

Table 4


Development of the number of meetings in 2003-2010














Institutional meetings


2003


2004


2005


2006


2007


2008


2009


2010




Summits (6)



6


5


3


3


3


5


7


7




Councils


77


76


80


76


68


81


74


78




Coreper


134


128


123


120


106


144


130


122




Working groups


4 333


3 971


3 918


4 037


4 183


4 480


4 272


4 272




Total


4 550


4 180


4 124


4 236


4 360


4 710


4 483


4 334




Other meetings


2 209


2 392


2 791


2 713


1 735


2 051


2 021


1 996




Grand total


6 759


6 572


6 915


6 949


6 095


6 761


6 504


6 330




Another quantitative indicator of activities are the legal acts published in the Official Journal (OJ) (Table 5). In 2010, 825 legal acts were published in the OJ. It should be noted that the volume of the legal acts depends on the finalisation of the legislative process before the acts can be elaborated into final texts for publishing in the OJ.

Table 5


Development of the number of legal acts in 2003-2010














 


2003


2004


2005


2006


2007


2008


2009


2010




Legal acts published in OJ


1 045


1 118


1 056


1 317


1 000


1 274


829


825




4.1.2.   Achievement of administrative objectives in 2010

Achievement of the objectives established for the budget year 2010 may be summarised as follows:






—



Efficient start-up and functioning of the European Council

The GSC created new procedures, guidelines and instructions to ensure a prompt response to the new requirements of the European Council. From the beginning of 2010, the GSC also made staff available (mise à disposition) for the European Council to facilitate the start-up of the new institution.










—



Consolidation of the organisation

In 2010, the GSC recruited 275 officials (216 permanent officials and 59 temporary agents). During the year, 162 officials and 49 temporary agents left the Council, resulting in a net increase of 64 occupied posts in the ECC's establishment plan.










—



Administrative modernisation

As part of the administrative modernisation, the GSC renewed its electronic mail application and infrastructure to comply better with the other IT-applications used in the GSC and in the other institutions.
The GSC also introduced a new system for internal mobility, which improves the matching of the requirements of posts with the competencies of staff.
As a response to the economic crisis and in order to improve the cash flow position of European businesses, the European Commission proposed in April 2009 (7) to reduce the payment delay of invoices to 30 days. The GSC adapted its financial circuit in 2010 to comply with this Directive. The average payment delay of invoices was 27 days in the GSC in 2010.










—



Building Policy

The project to renovate the Résidence Palace and to convert it into the seat of the European Council and the Council of Ministers is at the stage where 60 % of the consolidation work of the building has been done. After the finalisation of the consolidation phase the actual construction work is planned to begin in the second half of 2011.










—



Preparation to adapt to the consequences of the creation of the European External Action Service (EEAS)

During 2010, the GSC prepared its organisation to meet the changes which the creation of the EEAS would bring in 2011. The letter of amendment (8) to the draft budget 2011, introduced on 17 September 2010, concerned a proposal to transfer resources from the Commission and from the Council to the European External Action Service. In terms of human resources, 411 establishment plan posts and in terms of appropriations EUR 79,7 million are transferred from the ECC budget to the EEAS for the financial year 2011.




4.2.   
Revenue


Table 6 gives an overview on the global outcome of revenue operations in 2010. The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 7,7 million less than in 2009. One of the most important explanations for this is that the financing of the European Council summits is covered by the ECC budget and no longer by the rotating Presidencies (impact of EUR 5-6 million/year).

Table 6


Overview of revenue in 2010 (by title)









(EUR)




Title


Established rights


Recovered revenues


To be recovered










4


Miscellaneous Community taxes, levies and dues






62 668 445


60 615 777


2 052 668










5


Revenue accruing from the administrative operation etc.






36 758 666


31 143 022


5 615 644










6


Contributions and repayments under community agreements etc.






1 088 215


1 088 215


 










7


Interest on late payments






561


561


 










9


Miscellaneous revenue






6 116


4 350


1 765




Total


100 522 003


92 851 925


7 670 078




The established rights (either carried over from 2009 or created in 2010), amounted to EUR 100,5 million. Of this amount, EUR 92,9 million (92 %) were recovered during the budget year whereas EUR 7,7 million (8 %) will be recovered in 2011.
4.2.1.   Revenue accrued in 2010

The initial revenue estimate for the 2010 budget amounted to EUR 54 million (Table 7). During the budget year, an amount of EUR 93,9 million was recorded as established rights, of which EUR 86,7 million were recovered. The remaining amount of EUR 7,2 million will be collected in 2011.

Table 7


Revenue accrued during 2010 (by article)










(EUR)




Article


Initial revenue estimate


Established rights


Recovered revenues


To be recovered











400



Proceeds from taxation on the salaries, etc.






25 038 000


23 733 867


23 732 517


1 351











404



Proceeds from the special levy on salaries






2 302 000


3 759 245


3 759 017


229











410



Staff contribution to the pension scheme






26 605 000


27 503 786


27 501 115


2 672











411



Transfer of purchase of pension rights by staff






 


6 490 827


4 545 769


1 945 058











500



Proceeds from the sale of movable property






 


6 710


6 710


 











511



Proceeds from letting and subletting immovable property






 


896 838


801 153


95 685











520



Revenue from investments, bank and other interests






 


205 077


204 916


161











550



Revenue from the supply of services and work etc.






 


149 787


129 838


19 949











551



Revenue from third parties in respect of services or work etc.






 


23 962


19 718


4 243











570



Revenue arising from the repayment of amounts etc.






 


27 980 702


23 085 971


4 894 731











571



Revenue earmarked for a specific purpose, etc.






 


 


 


 











573



Other contributions and refunds in connection with administrat.






 


2 019 997


1 793 793


226 204











580



Miscellaneous compensation






 


 


 


 











631



Contributions within the framework of the Schengen acquis







 


1 079 340


1 079 340


 











700



Interest on late payments






 


561


561


 











900



Miscellaneous revenue






 


4 350


4 350


 




Total


53 945 000


93 855 050


86 664 768


7 190 282




The positive difference between the initial estimate and the established rights (EUR 40 million) is mainly a result of:






—


recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2009 (EUR 24,9 million) (Article 570),










—


the transfer of pension rights of 105 officials (EUR 6,5 million) (Article 411),










—


recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 2,4 million) (Article 570),










—


contributions by other institutions and payments by Council officials for the Council crèche (EUR 0,6 million) (Article 573),










—


payments by the European Data Protection Supervisor for translation services provided by the GSC (EUR 0,2 million) (Article 573),










—


contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,1 million) (Article 631).




4.2.2.   Revenue accrued before 2010

In respect of outstanding recovery orders, an amount of EUR 6,7 million was carried over for recovery from 2009 to 2010. The amount carried over was almost 50 % lower than the year before. As shown in Table 8, EUR 6,2 million (93 %) of the outstanding amount were recovered in 2010 while EUR 0,5 million were carried over to 2011.

Table 8


Revenue accrued before 2010 (by article)









(EUR)




Article


Established rights prior 2010


Recovered revenues


To be recovered











400



Proceeds from taxation on the salaries, etc.






1 735


1 476


260











404



Proceeds from the special levy on salaries






162


155


7











410



Staff contribution to the pension scheme






8 329


6 037


2 291











411



Transfer of purchase of pension rights by staff






1 170 493


1 069 692


100 800











500



Proceeds from the sale of movable property






383


383


 











511



Proceeds from letting and subletting immovable property






301 542


148 581


152 961











520



Revenue from investments, bank and other interests






 


 


 











550



Revenue from the supply of services and work etc.






4 172


4 172


 











551



Revenue from third parties in respect of services or work etc.






14 524


13 627


897











570



Revenue arising from the repayment of amounts etc.






4 843 122


4 759 117


84 006











571



Revenue earmarked for a specific purpose, etc.






 


 


 











573



Other contributions and refunds in connection with administrat.






311 407


175 041


136 366











580



Miscellaneous compensation






443


 


443











631



Contributions within the framework of the Schengen acquis







8 875


8 875


 











900



Miscellaneous revenue






1 765


 


1 765




Total


6 666 953


6 187 157


479 796




The recovery of revenue accrued before 2010 comes mainly from the following sources:






—


EUR 1,1 million related to the transfer of pension rights (Article 411),










—


EUR 3,8 million from the under-consumption of travel envelopes of the Member States in 2008 (Article 570),










—


EUR 0,5 million for servicing and maintenance of IT equipment and software (Article 570),










—


EUR 0,4 million as reimbursement of legal expenses (Article 570).




4.3.   
Expenditure in 2010


4.3.1.   Overview of implementation of the budget in 2004-2010

Over the past 7 years, the global implementation rate of the Council/ECC budget has been around 94-97 % (Graph 1). In 2009, however, the Council budget was reduced by amending budget No 10/2009 to the EU budget by EUR 40 million. The amount was transferred as the Council's contribution to the European Economic Recovery Plan (EERP).
As can be seen in Graph 1, the payments during the financial year have increased in recent years whereas the overall amounts carried over to the following financial year have diminished.

Graph 1


Global budget implementation 2004-2010




The appropriations carried over break down into two major categories: functioning of the institution and building investments. The first is related to obligations duly contracted before the end of the budget year but where the goods have not been delivered yet and/or for which no invoices were received before the end of the year.
The second category refers to the GSC's acquisition of buildings such as LEX, the crèche and Résidence Palace. In the last few years, the GSC has been able to use the savings made during the budget implementation to finance these acquisitions. This in turn has significantly reduced the overall cost of the building projects, especially in terms of interest payments.
In 2010, two payments were made for the acquisition of the Résidence Palace building: EUR 15 million in February and EUR 40 million in December.
4.3.2.   Implementation of the appropriations by category 2010

The analysis of expenditure in 2010 is presented at a level of the 12 most significant expenditure categories.
Table 9 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used during the budget year 2010.

Table 9


Overview of the implementation of the 2010 budget (by category)











(EUR)




Category


Budget 2010 (initial)


Budget 2010 (9) (final)


Commitments


Outturn rate


Cancelled appropriations




 


1


2


3


4=3/2


5=2–3




Establishment plan


323 970 000


323 727 000


315 055 730


97,3 %


8 671 270




Other staff expenditure


23 512 000


23 512 000


21 480 604


91,4 %


2 031 396




Buildings (Title II)


39 917 000


39 602 000


37 707 683


95,2 %


1 894 317




Computer systems (Title II)


35 517 000


33 473 000


33 318 186


99,5 %


154 814




Interpreting costs


92 740 000


65 254 740


56 155 695


86,1 %


9 099 045




Delegations’ travel expenses


36 792 000


31 707 760


24 823 821


78,3 %


6 883 939




Official Journal


5 115 000


4 415 000


4 415 000


100,0 %


—




Title III


35 939 000


36 169 000


31 729 080


87,7 %


4 439 920




Reflexion Group


533 000


533 000


353 857


66,4 %


179 143




Miscellaneous (Title II)


18 517 000


14 158 500


12 816 290


90,5 %


1 342 210




Reserve


6 000 000


6 000 000


 


 


6 000 000




Total (excl. acquisition)


618 552 000


578 552 000


537 855 947


93,0 %


40 696 053




Acquisition of immovable property


15 000 000


55 000 000


55 000 000


100,0 %


 




Grand total


633 552 000


633 552 000


592 855 947


93,6 %


40 696 053




The global implementation of the budget 2010, including the advance payments for the Résidence Palace building, is 93,6 %.
The difference between the initial budget estimates and implementation can be explained as follows:






—


Due to the low occupation rate of posts on the establishment plan (on average 92 % (10)) an amount of EUR 4,7 million was not spent.










—


The amount budgeted for the salary increase in 2010, which was based on the estimate (2,2 %) communicated by the Commission, was clearly higher than the actual adjustment (0,1 %) decided by the Council on 20 December 2010. Therefore an amount of EUR 4 million was not needed.










—


It should be noted, however, that the salary increase from 1 July 2009 (increase of 1,85 % or EUR 8 million) was paid from the budget lines of this category. Without these payments the budget implementation in this category would have been lower by 2,5 %.










—


Around 45 % (EUR 0,9 million) of the global saving of EUR 2 million in the category of other staff expenditure is due to a smaller spending on mission related costs. Fewer payments for seconded national experts, contractual agents and other outside services make up a saving of EUR 0,6 million. In addition, reduced needs for activities such as training count for EUR 0,1 million and for medical services EUR 0,1 million.










—


In the category of building expenditure (in Title II, without the Résidence Palace) the unused amount of EUR 1,9 million is related to the rescheduling of certain security fitting-out work to 2011 (EUR 0,8 million) and to a smaller need for other fitting-out and installation work in the Council premises (EUR 0,7 million). Lower payments on rents and on contracts for prevention and surveillance explain another EUR 0,2 million.










—


A sum of EUR 2,1 million in IT expenditure was saved due to a smaller need in:






—


outside assistance and consultancy (EUR 1,4 million),










—


servicing and maintenance of equipment and software (EUR 0,6 million),










—


telecommunications (EUR 0,1 million).














—


Under-spending of EUR 36,6 million on interpretation results from:






—


a saving of EUR 16,5 million in general interpretation,










—


underuse of ‧on-request‧ envelopes by language, totalling EUR 20,1 million.














—


The amount available for delegations’ travel expenses, after transfers, amounted to EUR 50 million. The initial budget was EUR 36,8 million to which EUR 13,2 million were transferred from the savings on the on-request interpreting envelopes (11). Since the Member States had to reimburse unused amounts from previous years, only EUR 24,8 million were committed for subsequent payments in the 2010 budget.










—


The implementation of the appropriations for the Official Journal was EUR 0,7 million (14 %) lower than foreseen in the budget. The under-spending is a result of a new contract with the Publications Office of the European Union under which the price per page in 2010 decreased by 25 %.










—


In Title III, the relatively low implementation rate is explained by the following factors:






—


the delay in implementing the SESAME project (EUR 2,8 million),










—


reduced need for building-related expenditure (EUR 0,5 million),










—


reduced need for mission and travel expenditure by delegates and SNEs (EUR 0,4 million).








The overall under-spending of the budget made it possible to reallocate EUR 40 million in addition to the EUR 15 million earmarked in the budget for advance payments for the Résidence Palace.
4.3.3.   Modification of the budget in 2010

During the financial year 2010, the appropriations were reallocated by different transfers. Table 10 shows the decisions which modified the budget appropriations in 2008-2010.

Table 10


Budget modifications in 2008-2010










Modification


Number




Type


Legal basis


2008


2009


2010




Amending budget



FR Article 29



0


1


0




Transfer B



FR Article 22



72


46


47




Transfer C



FR Article 22



3


2


2




Transfer D



FR Article 24



1


0


0




Total


76


49


49




The C-transfers, which involve informing of the budget authority (in accordance with Article 22(1)-(3) of the Financial Regulation), were made to reinforce the following subjects:






—


C1-transfer on 29 October 2010:






—


maintenance works in the Council buildings (EUR 1 million),










—


building security and surveillance (EUR 0,3 million),










—


water, gas, electricity and heating (EUR 0,1 million).














—


C2-transfer on 19 November 2010:






—


pre-financing of the Résidence Palace building (EUR 40 million),










—


allowances for seconded national military experts (EUR 0,2 million).








In 2010, the ECC budget was internally modified by 47 B-transfers based on Article 22(4) of the FR. Even though these transfers do not require prior notification of the budget authority, they have to be duly justified, both for the lines to which the appropriations are to be transferred and for those from which they are to be taken.
Table 11 gives an overview of the budget lines which were significantly (12) modified in 2010 by different transfers.

Table 11


Budget lines which were subject to significant transfers in 2010












(EUR)




Item/Article


Heading


Transfer type


Initial Budget 2010


Transfers


Final appropriations


Difference





1102



Entitlements under the Staff Regulations related to the personal circumstances of the staff member


B


60 026 000


2 050 000


62 076 000


3 %





1106



Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service


B


5 540 000


–2 050 000


3 490 000


–37 %





1200



Other staff


B


3 970 000


365 000


4 335 000


9 %





1201



National experts on secondment


B


1 522 000


– 450 000


1 072 000


–30 %





2002



Acquisition of immovable property


C


15 000 000


40 000 000


55 000 000


267 %





2003



Fitting-out of premises


C


4 160 000


– 900 000


3 260 000


–22 %





2010



Cleaning and maintenance


B,C


14 378 000


1 411 500


15 789 500


10 %





2011



Water, gas, electricity and heating


B,C


5 086 000


– 914 500


4 171 500


–18 %





2012



Buildings security and surveillance


B,C


8 410 000


367 000


8 777 000


4 %





2100



Acquisition of equipment and software


B,C


7 925 000


512 100


8 437 100


6 %





2101



Outside assistance for the operation and development of computer systems


B,C


17 996 000


– 540 100


17 455 900


–3 %





2102



Servicing and maintenance of equipment and software


B,C


4 953 000


–1 278 000


3 675 000


–26 %





2103



Telecommunications


B,C


4 643 000


– 738 000


3 905 000


–16 %





211



Furniture


B,C


1 259 000


– 260 000


999 000


–21 %





2120



Purchase and replacement of technical equipment and installation


B,C


2 635 000


–1 096 000


1 539 000


–42 %





2200



Travel expenses of delegations


B,C


36 792 000


–5 084 240


31 707 760


–14 %





2202



Interpreting costs


B,C


92 740 000


–27 485 260


65 254 740


–30 %





2204



Miscellaneous expenditure on internal expenses


B,C


3 956 000


–1 897 166


2 058 834


–48 %





2211



Official Journal


C


5 115 000


– 700 000


4 415 000


–14 %





3200



Acquisition of equipment and software


B


6 700 000


– 716 000


5 984 000


–11 %





3202



Servicing and maintenance of equipment and software


B


750 000


618 000


1 368 000


82 %




4.4.   
Appropriations carried over


4.4.1.   Implementation of the carryover appropriations from 2009

As presented in Table 12, an amount of EUR 41 million was carried over from 2009 to 2010. Since 2007 the annual amount carried over has decreased from EUR 55 million to EUR 41 million in 2009 (reduction of 25 %).

Table 12


Implementation of appropriations carried over from 2009 (by category)










(EUR)




Category


Appropriations carried over from 2009


Payments 2010


Outturn rate


Cancelled appropriations




 


1


2


3=2/1


4=1–2




Establishment plan


409 730


296 805


72,4 %


112 925




Other staff expenditure


2 906 972


1 966 167


67,6 %


940 805




Buildings (Title II)


10 350 850


8 940 101


86,4 %


1 410 749




Computer systems (Title II)


11 464 268


10 009 675


87,3 %


1 454 594




Interpreting costs


4 758 739


4 404 471


92,6 %


354 268




Delegations’ travel expenses


—


—


 


—




Official Journal


2 091 851


1 265 854


60,5 %


825 998




Title III


6 706 915


5 490 672


81,9 %


1 216 243




Reflexion Group


46 556


34 441


74,0 %


12 115




Miscellaneous (Title II)


2 326 494


1 833 125


78,8 %


493 369




Reserve


—


—


 


—




Total


41 062 375


34 241 310


83,4 %


6 821 065




The implementation rate of the appropriations carried over from 2009 was 83,4 %. Even though there is an increase in the implementation compared to the previous year, it is not yet globally at the expected level (> 95 %).
The main reasons for the low implementation rate are:






—


Partial or complete lack of delivery of works/goods/services ordered by the GSC during the year.










—


Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for future years.




4.4.2.   Appropriations carried over from 2010 to 2011

The appropriations carried over from 2010 to 2011 totalled EUR 49,8 million which is EUR 8,7 million more than the year before (Table 13).

Table 13


Implementation of appropriations carried over from 2010 to 2011 (by category)











(EUR)




Category


Budget 2010 (initial)


Budget 2010 (13) (final)


Commitments


Appropriations carried over to 2011


Carry over rate




 


1


2


3


4


5=4/3




Establishment plan


323 970 000


323 727 000


315 055 730


458 005


0,1 %




Other staff expenditure


23 512 000


23 512 000


21 480 604


3 750 088


17,5 %




Buildings (Title II)


39 917 000


39 602 000


37 707 683


10 083 292


26,7 %




Computer systems (Title II)


35 517 000


33 473 000


33 318 186


13 650 299


41,0 %




Interpreting costs


92 740 000


65 254 740


56 155 695


6 082 706


10,8 %




Delegations’ travel expenses


36 792 000


31 707 760


24 823 821


—


0,0 %




Official Journal


5 115 000


4 415 000


4 415 000


2 411 962


54,6 %




Title III


35 939 000


36 169 000


31 729 080


8 449 665


26,6 %




Reflexion Group


533 000


533 000


353 857


68 310


19,3 %




Miscellaneous (Title II)


18 517 000


14 158 500


12 816 290


4 807 312


37,5 %




Reserve


6 000 000


6 000 000


 


—


 




Total (excl. acquisition)


618 552 000


578 552 000


537 855 947


49 761 639


9,3 %




Acquisition of immovable property


15 000 000


55 000 000


55 000 000


—


 




Grand total


633 552 000


633 552 000


592 855 947


49 761 639


8,4 %




The increase of carried-over amounts in 2010 compared to 2009 come mainly from the following categories:






—


other staff expenditure, especially mission appropriations by EUR 1,1 million,










—


computer systems (Title II), particularly outside services and consultants by EUR 2,1 million,










—


interpreting costs by EUR 1,3 million,










—


IT-expenditure in Title III by EUR 2,5 million,










—


miscellaneous (Title II): renewal of multimedia equipment in the conference rooms by EUR 1 million.




4.5.   
Assigned revenue


4.5.1.   Assigned revenue accrued before 2010

The amount of assigned revenue accrued before 2010 totalled EUR 41,7 million. From this amount, EUR 40 million were committed, while EUR 1,7 million are carried over to 2011 (Table 14). The available amount at the end of the financial year 2010 was 70 % (EUR 4,3 million) lower than in 2009. Despite the positive development in the use of assigned revenue from before 2010, it should, in principle, be zero at the end of the budget year (FR Article 10).

Table 14


Implementation of assigned revenue accrued before 2010 (by category)









(EUR)




Category


Assigned revenues before 2010


Commitments


Available assigned revenues




 


1


2


3=1–2




Establishment plan


1 813 471


1 813 471


—




Other staff expenditure


3 015 226


2 172 592


842 634




Buildings (Title II)


1 686 125


1 634 793


51 332




Computer systems (Title II)


2 003 020


1 725 134


277 886




Interpreting costs


9 866 351


9 866 351


—




Delegations’ travel expenses


18 982 681


18 982 681


—




Official Journal


307 413


307 413


—




Title III


1 594 362


1 086 505


507 857




Miscellaneous (Title II)


2 464 554


2 399 937


64 617




Reserve


—


—


—




Total


41 733 201


39 988 877


1 744 325




The amounts available at the end of 2010 concern mainly:






—


other staff expenditure related to the crèches and childcare facilities EUR 0,7 million,










—


computer systems, especially outside services and consultancy EUR 0,3 million,










—


Title III, delegations’ travel envelopes in the framework of CSDP/PSDC EUR 0,5 million.




4.5.2.   Assigned revenue accrued in 2010

Assigned revenue accrued in 2010 totalled EUR 32 million (Table 15). From this amount, EUR 4,7 million were used during the financial year while an amount of EUR 27,3 million was carried over to 2011 in accordance with Article 10 of the FR.

Table 15


Implementation of assigned revenue accrued in 2010 (by category)









(EUR)




Category


Assigned revenues 2010


Commitments


Available assigned revenues




 


1


2


3=1–2




Establishment plan


1 230 778


 


1 230 778




Other staff expenditure


1 216 173


7 865


1 208 308




Buildings (Title II)


978 547


356 001


622 546




Computer systems (Title II)


892 045


191 624


700 421




Interpreting costs


2 227 077


 


2 227 077




Delegations’ travel expenses


23 359 896


3 654 819


19 705 077




Official Journal


250 228


 


250 228




Title III


1 038 349


49 673


988 675




Miscellaneous (Title II)


837 496


425 038


412 459




Reserve


—


—


—




Total


32 030 590


4 685 020


27 345 569




The majority (76 %) of the assigned revenue is related to the delegations’ travel expenses (EUR 23,4 million in Title II and EUR 0,9 million in Title III). The amount of EUR 2,2 million in interpretation comes from the top-up payments on certain languages.
The remainder is mainly related to the reimbursement of amounts by other institutions on various activities and systems such as participation to the common financial system with the Council, contributions to occupy places in the Council crèche and other contributions and refunds connected with the administrative operations of the Council.


(1)  Article 316 of the TFEU: ‧The expenditure of the European Parliament, the European Council and the Council, the Commission and the Court of Justice shall be set out in separate parts of the budget, without prejudice to special arrangements for certain common items of expenditure.‧

(2)  Inflation in 2009-2010: 2,0 %, adjustment of remuneration and envelopes for interpretation 2,2 %.

(3)  In 2009, the reserve was reduced by EUR 1,06 million to finance the work of the Reflection Group.

(4)  Total impact of the letter of amendment (15639/1/09) to the preliminary draft budget 2010 of the Council of EUR 25 million includes EUR 23,5 million as an increase + EUR 1,5 million as earmarked funds from the EUR 2,5 million reserve.

(5)  The final budget after the reduction of EUR 40 million for the European Economic Recovery Plan in December 2009 was EUR 563 million.

(6)  European Councils and 1 summit with the Heads of State and Governments of the Euro Zone in 2010.

(7)  Directive (COM(2009) 126 final) of the European Parliament and of the Council on combating late payment in commercial transactions.

(8)  14329/10 FIN 428: Letter of amendment No 1 to the draft budget for 2011.

(9)  Includes internal reallocations of appropriations.

(10)  In 2009, the average occupation rate was 91 %. A flat rate reduction of 7 % was applied to the relevant appropriations in both years.

(11)  In conformity with Decision 111/07, the GSC transfers 66 % of the unused amounts to the delegates’ travel envelopes to be used during the same budget year. In 2010, this corresponded to an amount of EUR 13,2 million.

(12)  Net amount > EUR 250 000.

(13)  Includes internal reallocations of appropriations.


ANNEX

COUNCIL


USE OF THE APPROPRIATIONS OF THE YEAR 2010















Budget line


Initial Appropriations 2010


Transfers/Amendments 2010


Final Appropriations 2010


Commitments 2010


Payments 2010


Carry Over by Right to 2011


Carry Over by Decision to 2011


Cancelled Appropriations




1


2


3


4


5


6


7


8 = 3 – 5 – 6 – 7





1000



Basic salary


304 000,00


5 000,00


309 000,00


303 917,28


303 917,28


 


 


5 082,72





1001



Entitlements related to the post held


64 000,00


1 000,00


65 000,00


62 604,48


62 604,48


 


 


2 395,52





1002



Entitlements related to the personal circumstances of the staff member


27 000,00


 


27 000,00


8 122,56


8 122,56


 


 


18 877,44





1003



Social security cover


13 000,00


3 000,00


16 000,00


14 000,00


12 491,04


1 509


 


2 000,00





1004



Other managements expenditure


900 000,00


 


900 000,00


631 333,39


314 863,29


316 470


 


268 666,61





1006



Entitlements related to entering, transfer and leaving the service


86 000,00


9 000,00–


77 000,00


 


 


 


 


77 000,00






100





Remuneration and other entitlements




1 394 000,00



 



1 394 000,00




1 019 977,71




701 998,65




317 979,06



 



374 022,29






1020



Provisional appropriations for changes in the entitlements


140 000,00


 


140 000,00


 


 


 


 


140 000,00






102





Provisional appropriation




140 000,00



 



140 000,00



 


 


 


 



140 000,00






Total Chapter 10 — Members of the Institution




1 534 000,00



 



1 534 000,00




1 019 977,71




701 998,65




317 979



 



514 022,29






1100



Basic salaries


236 663 000,00


243 000,00–


236 420 000,00


234 278 075,99


234 278 075,99


 


 


2 141 924,01





1101



Entitlements under the Staff Regulations related to the post held


4 862 000,00


 


4 862 000,00


4 300 493,74


4 300 493,74


 


 


561 506,26





1102



Entitlements under the Staff Regulations related to the personal circumstances of the staff member


60 026 000,00


2 050 000,00


62 076 000,00


61 536 845,88


61 536 846


 


 


539 154,12





1103



Social security cover


10 365 000,00


 


10 365 000,00


10 130 300,75


10 129 301


1 000


 


234 699,25





1104



Salary weightings


246 000,00


 


246 000,00


130 693,16


130 693


 


 


115 306,84





1105



Overtime


2 275 000,00


 


2 275 000,00


1 688 320,89


1 688 320,89


 


 


586 679,11





1106



Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service


5 540 000,00


2 050 000,00–


3 490 000,00


2 991 000,00


2 533 995,23


457 004,77


 


499 000,00






110





Remuneration and other entitlements




319 977 000,00




243 000,00–



319 734 000,00




315 055 730,41




314 597 725,64




458 004,77



 



4 678 269,59






1110



Allowances in the event of retirement in the interest of the service


479 000,00


157 000,00–


322 000,00


315 734,79


315 734,79


 


 


6 265,21





1111



Allowances for staff whose service is terminated


337 000,00


238 000,00


575 000,00


569 155,97


569 155,97


 


 


5 844,03





1112



Entitlements of the former Secretaries-General


481 000,00


81 000,00–


400 000,00


390 278,74


390 278,74


 


 


9 721,26






111





Termination of service




1 297 000,00



 



1 297 000,00




1 275 169,50




1 275 170



 


 



21 830,50






1120



Provisional appropriation (officials and temporary staff)


3 993 000,00


 


3 993 000,00


 


 


 


 


3 993 000,00





1121



Provisional appropriation (retired staff and staff retired under special arrangements)


17 000,00


 


17 000,00


 


 


 


 


17 000,00






112





Provisional appropriation




4 010 000,00



 



4 010 000,00



 


 


 


 



4 010 000,00






Total Chapter 11 — Officials and temporary staff




325 284 000,00




243 000,00–



325 041 000,00




316 330 899,91




315 872 895,14




458 004,77



 



8 710 100,09






1200



Other staff


3 970 000,00


365 000,00


4 335 000,00


4 215 499,16


4 213 681,28


1 817,88


 


119 500,84





1201



National experts on secondment


1 522 000,00


450 000,00–


1 072 000,00


1 016 204,81


1 011 941,67


4 263,14


 


55 795,19





1202



Traineeships


537 000,00


6 000,00


543 000,00


537 412,60


511 714,03


25 698,57


 


5 587,40





1203



Outside services


1 870 000,00


229 000,00


2 099 000,00


1 951 593,19


1 398 787,78


552 805,41


 


147 406,81





1204



Supplementary services for the translation service


150 000,00


150 000–


 


 


 


 


 


 






120





Other staff and outside services




8 049 000,00



 



8 049 000,00




7 720 709,76




7 136 124,76




584 585,00



 



328 290,24






122



Provisional appropriation


69 000,00


 


69 000,00


 


 


 


 


69 000,00






122





Provisional appropriation




69 000,00



 



69 000,00



 


 


 


 



69 000,00






Total Chapter 12 — Other staff and outside services




8 118 000,00



 



8 118 000,00




7 720 709,76




7 136 124,76




584 585,00



 



397 290,24






1300



Miscellaneous expenditure on recruitments


200 000,00


 


200 000,00


182 763,68


170 287,08


12 476,60


 


17 236,32





1301



Further training


1 728 000,00


 


1 728 000,00


1 590 032,75


905 562,42


684 470,33


 


137 967,25






130





Expenditure relating to staff management




1 928 000,00



 



1 928 000,00




1 772 796,43




1 075 849,50




696 946,93



 



155 203,57






1310



Special assistance grants


40 000,00


1 000,00–


39 000,00


39 000,00


35 284,78


3 715,22


 


 





1311



Social contacts between members of staff


119 000,00


43 730,00


162 730,00


159 401,09


134 401,09


25 000,00


 


3 328,91





1312



Supplementary aid for the disables


110 000,00


42 730,00–


67 270,00


66 550,00


33 999,06


32 550,94


 


720,00





1313



Other welfare expenditure


66 000,00


 


66 000,00


65 592,75


65 274,45


318


 


407,25






131





Measures to assist the institution's staff




335 000,00



 



335 000,00




330 543,84




268 959,38




61 584,46



 



4 456,16






1320



Medical service


471 000,00


 


471 000,00


385 016,27


249 161,47


135 854,80


 


85 983,73





1321



Restaurants and canteens


1 100 000,00


 


1 100 000,00


927 000,00


905 737,72


21 262,28


 


173 000,00





1322



Crèches and other childcare facilities


2 037 000,00


 


2 037 000,00


1 951 085,00


1 726 244,30


224 840,70


 


85 915,00






132





Activities relating to all persons working with the institution




3 608 000,00



 



3 608 000,00




3 263 101,27




2 881 143,49




381 957,78



 



344 898,73






1331



Mission expenses of the Council secretariat


6 275 000,00


170 000,00–


6 105 000,00


5 528 305,51


3 930 532,11


1 597 773,40


 


576 694,49





1332



Travel expenses of staff related t0 the European Council


400 000,00


170 000,00


570 000,00


570 000,00


460 738,42


109 261,58


 


 






133





Missions




6 675 000,00



 



6 675 000,00




6 098 305,51




4 391 270,53




1 707 034,98



 



576 694,49






Total Chapter 13 — Other expenditure relating to persons working with the institution




12 546 000,00



 



12 546 000,00




11 464 747,05




8 617 222,90




2 847 524,15



 



1 081 252,95






TOTAL TITLE 1 — Persons working with the institution




347 482 000,00




243 000,00–



347 239 000,00




336 536 334,43




332 328 241,45




4 208 092,98



 



10 702 665,57






2000



Rent


4 332 000,00


81 000,00–


4 251 000,00


4 120 141,93


4 115 644,24


4 497,69


 


130 858,07





2002



Acquisition of immovable property


15 000 000,00


40 000 000,00


55 000 000,00


55 000 000,00


55 000 000,00


 


 


 





2003



Fitting-out of premises


4 160 000,00


900 000,00–


3 260 000,00


2 644 631,72


756 012,37


1 888 619,35


 


615 368,28





2004



Work to make premises secure


2 197 000,00


 


2 197 000,00


1 469 302,65


189 971,34


1 279 331,31


 


727 697,35





2005



Expenditure preliminary to the acquisition, construction and fitting-out of buildings


603 000,00


 


603 000,00


510 778,00


198 351,73


312 426,27


 


92 222,00






200





Buildings




26 292 000,00




39 019 000,00




65 311 000,00




63 744 854,30




60 259 979,68




3 484 874,62



 



1 566 145,70






2010



Cleaning and maintenance


14 378 000,00


1 411 500,00


15 789 500,00


15 686 213,27


11 557 442,46


4 128 770,81


 


103 286,73





2011



Water, gas, electricity and heating


5 086 000,00


914 500,00–


4 171 500,00


4 132 686,71


2 874 711,85


1 257 974,86


 


38 813,29





2012



Buildings security and surveillance


8 410 000,00


367 000,00


8 777 000,00


8 650 819,12


7 592 837,65


1 057 981,47


 


126 180,88





2013



Insurance


205 000,00


5 000,00–


200 000,00


179 772,02


179 772,02


 


 


20 227,98





2014



Other expenditure relating to buildings


546 000,00


193 000,00–


353 000,00


313 337,31


159 646,70


153 690,61


 


39 662,69






201





Costs relating to buildings




28 625 000,00




666 000,00




29 291 000,00




28 962 828,43




22 364 410,68




6 598 417,75



 



328 171,57






Total Chapter 20 — Buildings and associated costs




54 917 000,00




39 685 000,00




94 602 000,00




92 707 682,73




82 624 390




10 083 292



 



1 894 317,27






2100



Acquisition of equipment and software


7 925 000,00


512 100,00


8 437 100,00


8 419 553,11


4 489 279,57


3 930 273,54


 


17 546,89





2101



Outside assistance for the operation and development of computer systems


17 996 000


540 100,00–


17 455 900,00


17 350 546,20


10 384 878,17


6 965 668,03


 


105 353,80





2102



Servicing and maintenance of equipment and software


4 953 000,00


1 278 000,00–


3 675 000,00


3 651 831,98


2 570 161,49


1 081 670,49


 


23 168,02





2103



Telecommunications


4 643 000,00


738 000,00–


3 905 000,00


3 896 255,14


2 223 567,99


1 672 687,15


 


8 744,86






210





Computer systems and telecommunications




35 517 000,00




2 044 000,00–



33 473 000,00




33 318 186,43




19 667 887,22




13 650 299,21



 



154 813,57






2111



Purchase and replacement of furniture


1 259 000,00


260 000,00–


999 000,00


909 415,80


183 652,08


725 763,72


 


89 584,20





2112



Rental, servicing, maintenance and repair of furniture


20 000,00


10 000,00


30 000,00


25 062,75


16 725,01


8 337,74


 


4 937,25






211





Furniture




1 279 000,00




250 000,00–



1 029 000,00




934 478,55




200 377,09




734 101,46



 



94 521,45






2120



Purchase and replacement of technical equipment and installation


2 635 000,00


1 096 000,00–


1 539 000,00


1 379 202,73


267 287,66


1 111 915,07


 


159 797,27





2121



Outside assistance for the operation and development of technical equipment and installations


45 000,00


 


45 000,00


45 000,00


36 340,04


8 659,96


 


 





2122



Rental, servicing, maintenance and repair of technical equipment and installations


682 000,00


174 000,00–


508 000,00


443 357,53


312 342,20


131 015,33


 


64 642,47






212





Technical equipment and installations




3 362 000,00




1 270 000,00–



2 092 000,00




1 867 560,26




615 969,90




1 251 590,36



 



224 439,74






2131



Purchase and replacement of the vehicle fleet


70 000,00


70 000,00–


 


 


 


 


 


 





2132



Rental, maintenance and repair of the vehicle fleet


486 000,00


246 000,00–


240 000,00


213 787,30


185 454,49


28 332,81


 


26 212,70





2133



Mobility plan


430 000,00


175 000,00–


255 000,00


255 000,00


155 129,39


99 870,61


 


 






213





Transport




986 000,00




491 000,00–



495 000,00




468 787,30




340 583,88




128 203,42



 



26 212,70






Total Chapter 21 — Computer system, equipment and furniture




41 144 000,00




4 055 000,00–



37 089 000,00




36 589 012,54




20 824 818,09




15 764 194,45



 



499 987,46






2200



Travel expenses of delegations


36 792 000,00


5 084 240,00–


31 707 760,00


24 823 821,00


24 823 821,00


 


 


6 883 939,00





2201



Miscellaneous travel expenses


175 000,00


138 000,00


313 000,00


313 000,00


177 035,77


135 964,23


 


 





2202



Interpreting costs


92 740 000,00


27 485 260,00–


65 254 740,00


56 155 695,42


50 072 989,42


6 082 706,00


 


9 099 044,58





2203



Entertainment and representation expenses


2 088 000,00


151 333,67–


1 936 666,33


1 879 083,92


1 393 795,10


485 288,82


 


57 582,41





2204



Miscellaneous expenditure on internal expenses


3 956 000,00


1 897 166,33–


2 058 833,67


2 049 275,39


1 400 181


649 095


 


9 558,28





2205



Organisation of conferences, congresses and meetings


912 000,00


25 000,00


937 000,00


647 260,53


607 272,40


39 988,13


 


289 739,47






220





Meetings and conferences




136 663 000,00




34 455 000–



102 208 000,00




85 868 136,26




78 475 094,35




7 393 041,91



 



16 339 863,74






2210



Documentation and library expenditure


883 000,00


30 000,00


913 000,00


889 564,60


650 975,90


238 588,70


 


23 435,40





2211



Official Journal


5 115 000,00


700 000,00–


4 415 000,00


4 415 000,00


2 003 038,48


2 411 961,52


 


 





2212



General publications


560 000,00


 


560 000,00


401 996,54


160 482,50


241 514,04


 


158 003,46





2213



Information and public events


1 495 000,00


155 000,00–


1 340 000,00


1 034 140,07


853 471,86


180 668,21


 


305 859,93






221





Information




8 053 000,00




825 000,00–



7 228 000,00




6 740 701,21




3 667 968,74




3 072 732,47



 



487 298,79






2221



New-York


345 000,00


 


345 000,00


314 968,07


285 678,51


29 289,56


 


30 031,93





2222



Geneva


117 000,00


 


117 000,00


116 999,99


104 945,69


12 054,30


 


0,01






222





Liaison offices




462 000,00



 



462 000,00




431 968,06




390 624,20




41 344



 



30 031,94






2230



Office supplies


1 254 000,00


199 000,00–


1 055 000,00


1 019 509,03


506 924,23


512 584,80


 


35 490,97





2231



Postal charges


170 000,00


39 000,00–


131 000,00


131 000,00


94 938,24


36 061,76


 


 





2232



Expenditure on studies, surveys and consultation


40 000,00


10 000


50 000,00


27 000,00


 


27 000,00


 


23 000,00





2235



Financial charges


45 000,00


 


45 000,00


30 700,00


23 454,41


7 245,59


 


14 300,00





2236



Legal expenses and costs, damages and compensation


600 000,00


108 000,00–


492 000,00


492 000,00


426 721,33


65 278,67


 


 





2237



Other operating expenditure


250 000,00


1 000,00–


249 000,00


198 966,08


166 170,53


32 795,55


 


50 033,92






223





Miscellaneous expenses




2 359 000,00




337 000,00–



2 022 000,00




1 899 175,11




1 218 208,74




680 966,37



 



122 824,89






Total Chapter 22 — Operating expenditure




147 537 000,00




35 617 000,00–



111 920 000,00




94 939 980,64




83 751 896,03




11 188 084,61



 



16 980 019,36






TOTAL TITLE 2 — Buildings, equipment and operating expenditure




243 598 000,00




13 000




243 611 000,00




224 236 675,91




187 201 104,48




37 035 571,43



 



19 374 324,09






3000



Allowances for seconded national military experts


7 100 000,00


200 000,00


7 300 000,00


7 097 900,74


6 946 086,94


151 813,80


 


202 099,26





3001



Allowances of the national experts seconded in connection with the ESDP/CFSP


2 300 000,00


28 500,00


2 328 500,00


2 274 192,69


2 252 562,41


21 630,28


 


54 307,31





3002



Special advisers in the field of the ESDP/CFSP


179 000,00


1 500,00


180 500,00


177 186,58


177 186,58


 


 


3 313,42






300





Other staff and external personnel




9 579 000,00




230 000




9 809 000,00




9 549 280,01




9 375 835,93




173 444,08



 



259 719,99






3010



Missions


1 380 000,00


 


1 380 000,00


1 380 000,00


917 384,17


462 616


 


 





3011



Further training


20 000,00


 


20 000,00


16 359,00


16 359,00


 


 


3 641,00






301





Other expenditure in connection with staff




1 400 000,00



 



1 400 000,00




1 396 359,00




933 743,17




462 615,83



 



3 641,00






Total Chapter 30 — Staff




10 979 000,00




230 000,00




11 209 000,00




10 945 639,01




10 309 579,10




636 059,91



 



263 360,99






3100



Rent


4 821 000,00


 


4 821 000,00


4 668 134,43


4 647 970,87


20 163,56


 


152 865,57





3103



Fitting-out of premises


255 000,00


117 000,00–


138 000,00


10 157,65


6 579,24


3 578,41


 


127 842,35





3104



Work to make premises secure


355 000,00


 


355 000,00


35 210,34


1 598,01


33 612,33


 


319 789,66





3105



Expenditure preliminary to the acquisition, construction and fitting-out of buildings


5 000,00


 


5 000,00


 


 


 


 


5 000,00






310





Buildings




5 436 000,00




117 000,00–



5 319 000,00




4 713 502,42




4 656 148,12




57 354,30



 



605 497,58






3110



Cleaning and maintenance


810 000,00


95 000,00


905 000,00


847 668,01


655 326


192 342


 


57 331,99





3111



Water, gas, electricity and heating


558 000,00


22 000,00


580 000,00


579 500,00


432 288,96


147 211,04


 


500,00





3112



Buildings security and surveillance


1 938 000,00


 


1 938 000,00


1 938 000,00


1 722 671,44


215 328,56


 


 





3113



Insurance


13 000,00


 


13 000,00


10 109,62


10 109,33


0


 


2 890,38





3114



Other expenditure on buildings


48 000,00


 


48 000,00


27 789,89


12 494,17


15 295,72


 


20 210,11






311





Costs relating to buildings




3 367 000,00




117 000




3 484 000,00




3 403 067,52




2 832 889,70




570 178



 



80 932,48






Total Chapter 31 — Buildings and associated costs




8 803 000,00



 



8 803 000,00




8 116 569,94




7 489 037,82




627 532



 



686 430,06






3200



Acquisition of equipment and software


6 700 000,00


716 000,00–


5 984 000,00


4 006 600,64


1 481 362,41


2 525 238,23


 


1 977 399,36





3201



Outside assistance for the operation and development of computer systems


5 600 000,00


54 000,00–


5 546 000,00


4 787 888,02


1 729 566,48


3 058 321,54


 


758 111,98





3202



Servicing and maintenance of equipment and software


750 000,00


618 000,00


1 368 000,00


1 317 787,89


788 001,84


529 786,05


 


50 212,11





3203



Telecommunications


1 700 000,00


152 000,00


1 852 000,00


1 802 095,45


851 969,90


950 125,55


 


49 904,55






320





Computer systems and telecommunications




14 750 000,00



 



14 750 000,00




11 914 372,00




4 850 900,63




7 063 471,37



 



2 835 628,00






321



Furniture


100 000,00


 


100 000,00


56 096,35


390,35


55 706,00


 


43 903,65





321



Furniture


100 000,00


 


100 000,00


56 096,35


390,35


55 706


 


43 903,65





Total Chapter 32 — Computer systems, equipment and furniture




14 850 000,00



 



14 850 000,00




11 970 468,35




4 851 290,98




7 119 177,37



 



2 879 531,65






3300



Delegation's travel expenses


883 000,00


 


883 000,00


322 721,00


322 721,00


 


 


560 279,00





3301



Miscellaneous travel expenses


15 000,00


 


15 000,00


15 000,00


10 765,07


4 234,93


 


 





3303



Entertainment and representation expenses


25 000,00


13 000,00


38 000,00


38 000,00


29 369,13


8 630,87


 


 





3304



Administrative expenses incurred in connection with travel


20 000,00


13 000,00–


7 000,00


 


 


 


 


7 000,00





3305



Miscellaneous meeting expenses


20 000,00


 


20 000,00


15 525,00


12 986,39


2 538,61


 


4 475,00






330





Meetings and conferences




963 000,00



 



963 000,00




391 246,00




375 841,59




15 404,41



 



571 754,00






3310



Documentation and library expenditure


179 000


 


179 000,00


178 534,87


169 618,34


8 916,53


 


465,13





3311



General publications


90 000,00


20 000,00–


70 000,00


56 263,09


29 909,69


26 353,40


 


13 736,91





3312



Information and public events


55 000,00


20 000


75 000,00


59 154,50


42 933,40


16 221,10


 


15 845,50






331





Information




324 000,00



 



324 000,00




293 952,46




242 461,43




51 491,03



 



30 047,54






3322



Other operating expenditure


20 000,00


 


20 000,00


11 204,10


11 204


 


 


8 795,90






332





Miscellaneous expenses




20 000,00



 



20 000,00




11 204,10




11 204



 


 



8 795,90






Total Chapter 33 — Operating expenditure




1 307 000,00



 



1 307 000,00




696 402,56




629 507,12




66 895,44



 



610 597,44






TOTAL TITLE 3 — Expenditure arising out of the institution's performance of its specific missions




35 939 000,00




230 000,00




36 169 000,00




31 729 079,86




23 279 415,02




8 449 664,84



 



4 439 920,14






4002



Special advisers


161 000,00


 


161 000,00


77 940,36


77 940,36


 


 


83 059,64






400





Other staff and external personnel




161 000,00



 



161 000,00




77 940,36




77 940



 


 



83 059,64






Total Chapter 40 — Staff




161 000,00



 



161 000,00




77 940,36




77 940



 


 



83 059,64






4300



Travel expenditure of Members of the Group


142 000,00


 


142 000,00


142 000,00


74 987,72


67 012,28


 


 





4301



Travel expenditure of external experts


 


15 000,00


15 000,00


15 000,00


14 360,59


639,41


 


 





4302



Interpreting costs


120 000,00


15 000,00–


105 000,00


72 044,00


72 044,00


 


 


32 956,00





4303



Entertainment and representation expenses


10 000,00


 


10 000,00


10 000,00


9 341,73


658,27


 


 






430





Meetings and conferences




272 000,00



 



272 000,00




239 044,00




170 734,04




68 309,96



 



32 956,00






4311



General publications


60 000,00


 


60 000,00


36 872,81


36 872,81


 


 


23 127,19





4312



Information and public events


10 000,00


 


10 000,00


 


 


 


 


10 000,00






431





Information




70 000,00



 



70 000,00




36 872,81




36 872,81



 


 



33 127,19






4322



Other operating expenditure


30 000,00


 


30 000,00


 


 


 


 


30 000,00






432





Miscellaneous expenses




30 000,00



 



30 000,00



 


 


 


 



30 000,00






Total Chapter 43 — Operating expenditure




372 000,00



 



372 000,00




275 916,81




207 606,85




68 309,96



 



96 083,19






TOTAL TITLE 4 — Reflection Group




533 000,00



 



533 000,00




353 857,17




285 547,21




68 309,96



 



179 142,83






101



Contingency reserve


6 000 000,00


 


6 000 000,00


 


 


 


 


6 000 000,00





TITLE 10 — Other expenditure




6 000 000,00



 



6 000 000,00



 


 


 


 



6 000 000,00






TOTAL BUDGET




633 552 000,00



 



633 552 000,00




592 855 947,37




543 094 308,16




49 761 639,21



 



40 696 052,63