AMENDING LETTER No 2TO THE DRAFT GENERAL BUDGET 2012 STATEMENT OF EXPENDITURE BY SECTIONSection I – ParliamentSection II – European Council and CouncilSection III – CommissionSection VI – European Economic and Social CommitteeSection VII – Committee of the RegionsSection VIII – European Ombudsman
Date: 2011-09-16
Institutions: Directorate-General for Budget, European Commission
Subjects: European Commission, European Committee of the Regions, European Economic and Social Committee, European Ombudsman, European Parliament, amending budget, general budget (EU)

EUROPEAN COMMISSION 

Brussels, 16.9.2011 
COM(2011) 576 final 

AMENDING LETTER No 2 
TO THE DRAFT GENERAL BUDGET 2012 

STATEMENT OF EXPENDITURE BY SECTION 
Section I – Parliament 
Section II – European Council and Council 
Section III – Commission 
Section VI – European Economic and Social Committee 
Section VII – Committee of the Regions 
Section VIII – European Ombudsman 

 
 
 
 
  
 
 
 
AMENDING LETTER No 2 
TO THE DRAFT GENERAL BUDGET 2012 

STATEMENT OF EXPENDITURE BY SECTION 
Section I – Parliament 
Section II – European Council and Council 
Section III – Commission 
Section VI – European Economic and Social Committee 
Section VII – Committee of the Regions 
Section VIII – European Ombudsman 

Having regard to: 

– 

– 

– 

– 

the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular  Article 314 
thereof,  in  conjunction  with  the  Treaty  establishing  the  European  Atomic  Energy 
Community, and in particular Article 106a thereof, 

the Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial 
Regulation  applicable  to  the  general  budget  of  the  European  Communities1,  and  in 
particular Article 34 thereof, 

the draft general budget of the European Union for the financial year 2012 presented by 
the Commission on 26 May 20112 

the  amending  letter  No 1  to  the  draft  general  budget  of  the  European  Union  for  the 
financial year 2012 presented by the Commission on 17 June 20113, 

the European Commission hereby presents to the budgetary authority the amending letter No 2 to 
the draft general budget of the European Union for the financial year 2012 for the reasons set out 
in the explanatory memorandum. 

1 
2 
3  

OJ L 248, 16.9.2002, p. 1. 
COM(2011)300 
COM(2011) 372. 

1 

 
 
  
 
 
                                                 
 
 
1 

2 

3 

4 

5 

6 

7 

8 

9 

TABLE OF CONTENTS 

INTRODUCTION ..............................................................................................................................................3 

2.1 
2.2 
2.3 

3.1 
3.2 
3.3 

4.1 
4.2 
4.3 

5.1 
5.2 
5.3 

6.1 
6.2 
6.3 

SECTION I — PARLIAMENT ........................................................................................................................3 
EVALUATION OF THE NEEDS ........................................................................................................................3 
IMPACT ON THE ESTABLISHMENT PLAN 2012 ...............................................................................................5 
IMPACT ON DRAFT BUDGET 2012 ................................................................................................................5 
SECTION II — EUROPEAN COUNCIL AND COUNCIL...........................................................................5 
FRAMEWORK ...............................................................................................................................................5 
PROPOSED AMENDMENTS ............................................................................................................................5 
IMPACT ON DRAFT BUDGET 2012 ................................................................................................................6 
SECTION III — COMMISSION......................................................................................................................6 
PURPOSE AND FRAMEWORK.........................................................................................................................6 
ESTIMATE OF ADDITIONAL RESOURCES NEEDED ..........................................................................................7 
IMPACT ON DRAFT BUDGET 2012 ..............................................................................................................10 
SECTION VI — EUROPEAN ECONOMIC AND SOCIAL COMMITTEE ............................................11 
FRAMEWORK .............................................................................................................................................11 
ESTIMATED HUMAN RESOURCE AND CREDIT NEEDS...................................................................................11 
IMPACT ON DRAFT BUDGET 2012 ..............................................................................................................12 
SECTION VII — COMMITTEE OF THE REGIONS ................................................................................12 
INTRODUCTION ..........................................................................................................................................12 
ESTIMATED HUMAN RESOURCE AND CREDIT NEEDS...................................................................................12 
IMPACT ON DRAFT BUDGET 2012 ..............................................................................................................14 
SECTION VIII — EUROPEAN OMBUDSMAN .........................................................................................14 
FRAMEWORK .............................................................................................................................................14 
IMPACT ON DRAFT BUDGET 2012 ..............................................................................................................15 
CONCLUSION .................................................................................................................................................15 

7.1 
7.2 

SUMMARY TABLES ......................................................................................................................................16 
SUMMARY TABLE BY INSTITUTIONS...........................................................................................................16 
SUMMARY TABLE BY HEADING OF THE FINANCIAL FRAMEWORK...............................................................17 

9.1 
9.2 

STATEMENT OF EXPENDITURE BY SECTION 

The changes to the statement of revenue and expenditure by section are available on EUR-Lex 
(http://eur-lex.europa.eu/budget/www/index-en.htm). An English version of the changes to these 
statements by section is attached for information as a budgetary annex. 

2 

 
 
  
 
 
1 

INTRODUCTION 

On  30th  June  2011 the  negotiations  with  Croatia  were  closed.  Signature  of  the  Accession 
treaty and Croatian referendum are both expected to take place in the second half of 2011 or 
first half of 2012. The ratification process by the Parliaments of all 27 EU Member States is 
expected  to  be  concluded  by  the  end  of  June  2013  allowing  for  an  entry  into  force  and 
accession of Croatia to the European Union to take place on July 1, 2013 as proposed by the 
Commission. 

As  announced  in  its  Communication  to  the  Council  and  the  Parliament  in  20084,  the 
Commission provided the two arms of the budgetary authority with a Communication on the 
financial package for the accession negotiations with Croatia5 including indicative estimates of 
additional administration costs for all Institutions up to 2013. The European Parliament and the 
Council are the only Institutions which already requested and obtained additional posts and/or 
appropriations linked to this enlargement in the budget 2011. 

When presenting its draft budget for the financial year 20126, the Commission announced that, 
since the date of future accessions remained unknown, its statement of estimates for 2012 did 
not  include  any  request  for  additional  resources  linked  to  enlargement.  For  the  sake  of 
consistency, it also invited other Institutions7 not to include the additional resources required 
for the Croatian accession in their statement of estimates, announcing that this issue would be 
better dealt with in an amending letter once a decision on the accession date was taken. 

Accordingly, based on  the revised statement of  estimates  received  from  the  Institutions8, the 
Commission  presents  this  amending  letter  No 2  to  the  Draft  Budget  2012  (AL  2/2012)  to 
integrate  the  budgetary  implications  of  Croatia's  accession  in  their  respective  administrative 
expenditure. This amending letter addresses the most urgent needs before accession; remaining 
needs will be covered as from the draft budget 2013. 

Revised establishment plans and affected budget lines are included in the enclosed budgetary 
annex.  More  detailed  information  is  also  available  in  the  amended  statement  of  estimates 
provided by each concerned institutions, and enclosed as supporting document. 

2 

SECTION I — PARLIAMENT 

2.1 

Evaluation of the needs 

2.1.1  Observers 

1)  Rules of Procedure of the European Parliament (Article 11) stipulate that:  

–  "Where  a  Treaty  on  the  accession  of  a  State  to  the  European  Union  has  been  signed,  the 
President,  after  obtaining  the  agreement  of  the  Conference  of  Presidents,  may  invite  the 
parliament  of  the  acceding  State  to  appoint  from  among  its  own  members  a  number  of 
observers equal to the number of future seats in the European Parliament allocated to that 
State. 

4  
5  
6 
7  
8  

COM(2008)674. 
COM(2009)595. 
COM(2011)300 – May 2011 in Working Document Part II – Commission Human Resources –Point 2.1.1. 
Letter of Commissioner Lewandowski of February 3, 2011, to all Institutions: Ares (2011) 118992 
The Court of Justice, the Court of Auditors, the European Data Protection Supervisor and the European External 
Action Service have not submitted any request for additional resources linked to the enlargement to Croatia. 

3 

 
 
  
 
                                                 
–  Those observers shall take part in the proceedings of Parliament pending the entry into force 
of the Treaty of Accession, and shall have a right to speak in committees and political groups. 
They shall not have the right to vote or to stand for election to positions in Parliament. Their 
participation shall not have any legal effect on Parliament's proceedings. 

–  Their treatment shall be assimilated to that of a Member of Parliament as regards the use of 
Parliament's  facilities  and  the  reimbursement  of  expenses  incurred  in  their  activities  as 
observers." 

2)  As  the  signature  of  the  Accession  Treaty  should  take  place  before  the  end  of  the  year, 
budgetary  possibilities  to  allow  for  the  possible  invitation  of  observers  as  from  January 
2012,  i.e.  a  presence  for  a  12  months  period,  have  to  be  foreseen.  Similarly  to  the 
operations  during  the  EUR 10  and  EUR 2  enlargements,  the  observers  will  receive 
reimbursement of their travel and subsistence expenses relating to their participation in the 
parliamentary work. 

Needs: 

Item 1 4 0 6 — Observers 

+ EUR 1 200 000

2.1.2  Additional staff 

Establishment plan posts 

3)  The global staff needs for the enlargement to Croatia have been evaluated, as in the case of 
the EUR 10 and EUR 2 enlargements, at a total of 124 posts. 62 posts have already been 
created in the 2011 budget; therefore 62 additional posts still need to be created in the 
2012 budget. As these posts will only be definitely occupied by officials, i.e. permanent 
staff of  Croatian  origin, starting from the  effective adhesion  of  Croatia expected for July 
2013, no additional appropriations are requested for the salary budget line (item 1 2 0 0) in 
the 2012 budget. 

Needs:  Establishment plan 2012: +36 AD5, +26 AST1 (without appropriations) 

Appropriations for contract agents 

4)  As  for  the  previous  enlargements,  the  Parliament  has  already  started  to  recruit  contract 
agents (2011 budget), in particular for the efficient preparation of the linguistic sectors and 
for  assistance  to  the  work  of  the  observers.  This  practice  will  be  continued  in  2012  and 
should  allow  having  124  contract  agents  in  place  by  the  end  of  2012.  This  includes  2-3 
contract agents foreseen in the antenna in Zagreb (see section 2.1.3 below). The requested 
appropriations  are  equivalent  to  95  full-time  equivalent  units,  as  a  number  of  contract 
agents will be in place for 9 months only. 

Needs: 

Item 1 4 0 0 — Other staff 

+ EUR 2 500 000

2.1.3  Other budgetary needs 

5)  Other additional budgetary needs concern the following sectors: 

– 

– 
– 

to 

the  observers 

to  cover  the  needs  for  external  interpretation  in  Croatian,  in  particular  in  order  to 
enable 
the  parliamentary  work: 
EUR 2,5 million, 
to cover the needs for external translation into Croatian: EUR 1,0 million, 
to allow for the opening of an antenna in Croatia while waiting for the opening of an 
information office: EUR 0,6 million. 

fruitfully  participate 

in 

Needs: 

Item 1 4 0 2 — Conference interpreters 
Item 1 4 2 0 — Outside services 
Item 2 0 0 0 — Rent 

+ EUR 2 520 000
+ EUR 968 000
+ EUR 600 000

4 

 
 
  
 
 
 
Amended  
2012 DB 

283 

164 

Amended 
2012 DB 

2.2 

Impact on the establishment plan 2012 

Function Group and Grade 
Permanent posts 

2011 Budget 

2012 DB 

AL 2/2012 

AD5 

AST1 

382 

151 

247 

138 

36 

26 

2.3 

Impact on Draft Budget 2012 

Budget 
Line 

1 4 0 0 

1 4 0 2 
1 4 0 6 
1 4 2 0 
2 0 0 0 

Description 

2012 DB 

AL 2/2012 

Other Staff 

Conference Interpreters 
Observers 
Outside Services 
Rent 

33 120 000 

2 500 000 

35 620 000 

60 480 000 
p.m. 
23 402 000 
33 531 999 

2 520 000 
1 200 000 
968 000 
600 000 

7 788 000 

63 000 000 
1 200 000 
24 370 000 
34 131 999 

Total 

3 

SECTION II — EUROPEAN COUNCIL AND COUNCIL 

3.1 

Framework 

In order to prepare the accession of Croatia, resources have to be foreseen already for 2012, 
notably for the Croatian language (translators and lawyer linguists) and for the publication of 
the acquis communautaire (hereafter acquis) in that language. 

To  face  the  requirements  of  the  accession  of  Croatia,  the  General  Secretariat  of  the  Council 
(GSC) proposes an addition of EUR 1,4 million to its draft budget 2012. 

3.2 

Proposed amendments 

3.2.1  Budget overview 

The total additional amount of EUR 1,4 million is composed of the following elements: 

– 

– 

– 

Contractual staff related expenditure: EUR 0,4 million, 

Official journal / acquis: EUR 0,6 million, 

Buildings, equipment and operating expenditure: EUR 0,4 million. 

3.2.2  Staff related expenditures 

The GSC proposes no changes in the establishment plan. 

To  prepare  the  necessary  translations  of  the  Accession  Treaties  and  the  supervision  of  the 
translation  of  the  acquis  into  Croatian  language,  the  GSC  proposes  to  include  an  additional 
provision  of  EUR 0,4 million  into  its  draft  budget.  The  amount  covers  the  recruitment  of  9 
contractual  staff  for  the  translation  and  quality  control  and  3  secretaries  from  1/7/2012 
onwards.  The  2012  draft  budget  includes  already  an  amount  of  EUR 0,5 million  (4  lawyer 
linguists and 3 secretaries all for a full year). The amount for the contractual agents in 2012, 
needed for the accession of Croatia, would therefore total EUR 0,9 million. 

5 

 
 
  
 
 
 
3.2.3  Translation of the acquis 

The Publications Office of the European Union has estimated that the Croatian translation of 
the acquis will cost EUR 1,2 million from which EUR 0,9 million should be covered in 2012 
and EUR 0,3 million in 2013. The cost of the translation will be shared by the Council (61 %), 
the Commission (34 %) and the Parliament (5 %). 

It is therefore proposed to include an amount of EUR 0,6 million in the amending letter for the 
Council. 

3.2.4  Buildings, equipment and operating expenditure 

A  total  amount  of  EUR 0,4 million  is  proposed  to  cover  supplementary  expenditure  of  the 
accession. 

The amount breaks downs as follows: 

– 

– 

– 

– 

Setting  up  a  press,  briefing  and  meeting  rooms  and  an  office  for  Croatia  in  the 
Council's Justus Lipsius building: EUR 350 000, 
External translation service to absorb the excessive workload related to the accession: 
EUR 25 000, 
Documentation, monographs, periodicals in Croatian language and access to legislative 
databases: EUR 25 000, 
Office furniture: EUR 25 000. 

3.3 

Impact on Draft Budget 2012 

Budget 
Line 

1 2 0 0 

1 2 0 4 
2 0 0 3 
2 1 1 
2 2 1 0 
2 2 1 1 

Description 

2012 DB  AL 2/2012 

Amended 
2012 DB 

Other Staff 

Supplementary services for the translation service 
Fitting-out and installation work 
Furniture 
Documentation and Library expenditure 
Official Journal 

7 352 000 

400 000 

7 752 000 

152 000 
7 680 000 
921 000 
488 000 
4 626 000 

25 000 
350 000 
25 000 
25 000 

177 000 
8 030 000 
946 000 
513 000 
550 000   5 176 000 

Total 

1 375 000 

4 

SECTION III — COMMISSION 

4.1 

Purpose and framework 

With this amending letter, the Commission 

– 

– 

requests  the  additional  appropriations  necessary  in  2012  to  ensure  the  appropriate  and 
timely preparation of the foreseen enlargement to Croatia; 

provides  the  justification  for  the  requested  additional  human  resources  by  assessing 
needs  according  to  the  impact  of  the  Croatia's  accession  on  Commission  activities, 
broken down by main groups of policy areas and by main work profiles; 

– 

provides the timeframe for the phasing in. 

6 

 
 
  
 
 
 
The  needs  expressed  by  the  Commission  in  the  present  Amending  Letter  to  the  2012  draft 
budget  are  strictly  limited  to  actions  absolutely  necessary  at  Headquarters  some  18  months 
before accession. The other administrative costs, such as operating costs and the infrastructure 
expenditure necessary for the future representation office of the Commission in Zagreb will be 
taken into account in the 2013 Draft Budget request. 

The Commission has pursued a zero growth of its human resources9 within the framework of a 
stable  Union  with  27  Members.  Any  enlargement  of  the  European  Union  entails  an 
uncompressible  increase  in  workload  for  which  the  Commission  requests,  as  in  previous 
enlargements, new resources (less than 400 full-time equivalent units – here-after 'FTE' - per 
new Member State). 

The impact of this new enlargement on the activities of the Commission has been evaluated in 
the context of previous enlargements and in view of maintaining equality of treatment between 
Member States. 

4.2 

Estimate of additional resources needed 

4.2.1  Global picture 

With  Croatia's  accession  expected  to  take  effect  on  July  1,  2013,  the  Commission  will  need 
additional  resources  mainly  for  linguistic,  legal  and  programme  management  tasks.  The 
Commission  will  ultimately  need  a  net  reinforcement  of  some  384  additional  full  time 
equivalent  units  to  manage  the  enlarged  Union,  with  their  phasing  in  to  be  completed  by 
2014. This is the net result of the difference between the number of human resources needed 
for  the  additional  activities  to  be  phased  in  (454 FTE)  and  those  related  to  activities  to  be 
phased out (70 FTE). 

At  cruising  speed,  most  of  the  FTE  will  be  in  the  form  of  posts  to  be  added  to  the 
establishment plan, though some contractual agents will also be needed in the first year(s) to 
be then converted into posts at a later stage. 46 FTE are required before the date of accession 
to address essentially linguistic requirements (see chart 1 below). 

The  additional  posts  will  also  facilitate  the  integration  of  Croatian  nationals  to  ensure  the 
geographical balance amongst Commission officials. 

9  

'Planning and optimising Commission human resources to serve EU priorities' (SEC(2007)530 of 24.04.2007. 

7 

 
 
  
 
                                                 
Chart 1 - Variation of FTE by work profile (administrative expenditure) 

160

140

120

100

80

60

40

20

0

-20

-40

-60

-80

34

4

4

4

158 84

74 45 43 33 13

4

-70

Cruising speed  
(384 FTE, incl. 46 of 2012) 

2012 
(46 FTE) 

Legend: 

Linguistic 
Law making, monitoring and enforcement  
Policy making 
Programme management 
Administrative support 
Communication 
Budgetary management and antifraud 
General coordination 
Reduction of pre-accession  activities 

Based  on  previous  experience,  the  Commission  proposes  a  phasing  in  of  the  new  384 FTE 
over a 3-years period, as follows: 

Budget 2012: 
Budget 2013: 
Budget 2014: 

46 FTE (18 months before accession) 
125 FTE 
213 FTE 

The  sections  below  describe  the  main  types  of  activities  and  work  profiles  affected  by 
enlargement. 

4.2.2  Cruising speed - Analysis by main activity 

Language services 

The  relatively  strong  reinforcement  needed  in  this  area  of  activity  (158 FTE  for  translation, 
interpreting and publications) is a direct consequence of a distinctive feature of the European 
integration,  namely  its  linguistic  regime  under  the  Treaty  and  Regulation  1/1958.  This 
characteristic is also part of the Europe 2020 agenda in the areas of citizenship and justice and 
constitutes the strict minimum increase required to guarantee multilingualism and promote the 
European  Union  legitimacy,  transparency  vis-à-vis  citizens  and  efficiency  in  the  EU's 
decision-making process. 

8 

 
 
  
 
 
 
 
  
  
  
  
  
  
  
  
  
Law making, monitoring and enforcement 

Legislation is another central pillar of the Commission’s work, an area of activity that includes 
not only production of legislation, but also the monitoring and enforcement needed to create a 
real  “community  of  law”.  This  area  of  work  will  be  the  second  largest  affected  by  the 
enlargement  of  the  EU  to  Croatia,  with  needs  estimated  at  an  additional  84 FTE.  The 
enlargement-led workload at most stages of the legislative process is directly proportional to 
the  number  of  Member  States  rather  than  to  their  size.  This  is  particularly  true  at  the 
enforcement  stage.  The  number  of  interested  parties  and  their  diversity  also  influence 
legislative drafting and maintenance. 

Most of these FTE will be allocated to the internal policies whilst some FTE will be assigned 
to  agriculture  and  rural  development  and  to  the  legal  service  of  the  Commission.  Usually, 
making law and enforcing that law in the new Member State are the two main factors driving 
staff increases in internal policies. From the day of accession, the acquis will be applicable in 
the new Member State and the whole legislative process will have to be adapted to include it in 
the  consultation  process  on  policy  initiatives  and  legislative  proposals.  This  domain  covers 
tasks  as  diverse  and  complex  as  the  internal  market,  the  environment,  competition,  taxation 
and customs union, health and consumer protection. 

Policy making 

Drafting  policy  naturally  becomes  increasingly  complex  with  any  increase  in  the  number  of 
Member States and stakeholders. Policy-making needs will grow to reflect the importance of 
including a new member in all processes. Estimated needs stand at 74 FTE. 

Some 40 % of this reinforcement will go to the internal policies, including for the surveillance 
of economic and fiscal risks and economic criteria for accession. There is a particular need to 
enhance macro/fiscal/structural surveillance in the run-up to accession and to strengthen it in 
line with European Union economic governance to ensure that Croatia has the right policies to 
avoid the emergence of imbalances. 

Another 30 % will serve structural and cohesion policies and indirect research will be financed 
within the limits of the operational programmes concerned. 

The remainder includes in particular new posts related to the Cabinet for a new Commissioner. 

Programme management 

The additional need for human resources for programme management is estimated at 45 FTE. 
Though Croatia is already eligible to pre-accession assistance, serious efforts have to be made 
to  streamline  the  administrative  procedures  associated  with  programming.  Part  of  the 
additional  estimated  needs  for  expanding  programme  management  activities  will  be  covered 
by  progressive  redeployment  of  resources  currently  needed  for  management  and  control  of 
pre-accession  instruments  once  their  actual  closure  is  achieved  (N.B.  follow  up  of 
implementation going well beyond the date of accession). Further needs arise for planning and 
coordination as well as for control functions under the programmes to which the new Member 
State will participate. 

Most  of  these  45 FTE  will  be  affected  to  internal  policies,  structural  and  cohesion  policies, 
agriculture and the annual statistical programme. 

Communication 

The  33 FTE  requested  are  aimed  at  covering  the  opening  of  a  new  representation  office  in 
Zagreb and the specific communication tasks resulting from this enlargement. 

9 

 
 
  
 
Support services and coordination 

In  a  comprehensive  enlargement  strategy,  support  services  and  coordination  have  a  decisive 
role  to  play  and  should  receive  adequate  staffing  for  the  smooth  running  of  all  operations.  . 
Needs  for  those  activities  are  estimated  at  60 FTE  which  will  be  assigned  to  logistics, 
linguistic  support,  stepping  up  the  recruitment  process  and  reinforcing  anti-fraud  and  audit 
capabilities in an enlarged Europe. 

Phasing out of pre-accession activities 

The  above  needs  at  cruising  speed  amount  to  a  total  of  454 FTE.  However,  70 FTE  will  be 
covered by ultimately redeploying human resources currently dedicated to the preparation of 
accession  and  the  management  of  pre-accession  instruments  at  Headquarters  and  in  the 
delegation  in  Zagreb,  once  the  latter  activities  as  well  as  any  transitional  facility  have  been 
phased out. 

4.3 

Impact on Draft Budget 2012 

Even before the date of accession and as in previous enlargements, the Commission needs to 
create  the  conditions  for  accession  to  be  effective  as  from  day  one.  That  means  that  in 
particular translation and interpretation capacities have to be enhanced to address needs related 
to the translation of the acquis and the implication of an additional official language. 

The strict assessment of this need represents some 46 additional FTE to be phased in as from 
January 2012, i.e. some 18 months before accession. In practice, the Commission request takes 
the  form  of  appropriations  for  42  contract  agents  and  4  establishment  plan  posts.  This 
reinforcement in contract agents (later to be possibly transformed into establishment plan posts 
once Croatia has become a Member State) will make it easier and quicker to identify and select 
the personnel required and to also allow early recruitment of Croatian nationals. These will be 
considered as an advance in new posts necessary at cruising speed after accession. 

Within the 46 FTE units requested in this amending letter, 34 FTE (75 %) will be allocated to 
linguistic  tasks  i.e.  translation  and  interpretation.  The  remaining  12 FTE  will  allow  the 
Commission  to  mainly  prepare  the  accession  in  agriculture,  structural  funds  and  other  big 
spending programmes. 

The  impact  foreseen  on  the  2012  budget  for  the  46 FTE  units  in  terms  of  appropriations  is 
estimated at EUR 2,9 million. 

In addition to the necessary human resources, the total estimated appropriations relating to the 
production and publication of the acquis in Croatian amount to EUR 1,2 million and comprise 
of  EUR 0,3 million  for  the  necessary  developments  of  the  IT  infrastructure  that  is  to  be 
incurred in 2012, and EUR 0,9 million for the production of the acquis which is to be divided 
between  2012  and  2013  on  the  basis  of  a  ratio  of  2/3  and  1/3.  Thus  the  total  cost  for  2012 
amounts to EUR 0,9 million and for 2013 EUR 0,3 million. 

The burden-sharing of that cost among the three Institutions concerned – Parliament, Council 
and  Commission  -  is  similar  to  that  of  the  last  enlargement,  namely:  61 %  for  the  Council, 
34 %  for  the  Commission  (Publications  Office)  and  5 %  for  the  Parliament.  For  the 
Commission,  the  respective  amount  to  be  incorporated  in  this  amending  letter  is 
EUR 0,3 million. 

Drawing  on 
the  Commission  needs 
384 additional full-time equivalent units (FTE) in order to manage the Union enlargement 

from  previous  enlargements, 

the  experience 

10 

 
 
  
 
to  Croatia,  of  which  46 FTE  are  already  necessary  in  2012  in  order  to  prepare  for  its  full 
membership as of July 1, 2013. The remaining additional posts are to be phased in by 2014. 

The  Commission  therefore  hereby  requests  appropriations  for  42  contract  agents  and  4  new 
establishment plan posts for 2012; in addition EUR 0,3 million are required for the production 
and publication of the acquis in Croatian. The combined additional expenditure requested for 
2012 is EUR 3,2 million compared to the 2012 draft budget. 

In  conclusion,  the  total  additional  appropriations  requested  by  the  Commission  amount  to 
EUR 3,2 million split between the following budget lines: 

Budget Line 

Description 

2012 DB 

AL 2/2012 

Amended  
2012 DB 

XX 01 01 01  Expenditure 

related 

to  staff 

in  active 

1 849 450 000 

314 000  1 849 764 000 

employment working with the institutions 
XX 01 02 01  External staff working with the institutions 
26 01 11 01 
A2 01 02 01 

Official journal of the European Union 
External staff 

Total 

128 258 304 
11 500 000 
2 817 000 

2 136 504 
306 000 
451 000 

3 207 504 

130 394 808 
11 806 000 
3 268 000 

5 

SECTION VI — EUROPEAN ECONOMIC AND SOCIAL COMMITTEE 

5.1 

Framework 

In case of enlargement, the European Economic and Social Committee (EESC), together with 
the Committee of the Regions (CoR), would need to set up a Croatian translation unit in their 
Joint services during the course of 2012 and 2013 in order to provide their new Members with 
key documents as from the start and to be fully operational as soon as the Croatian Members 
would take up their mandate. As this unit would be part of the EESC-CoR Joint services (as 
are all other existing translation units), only a part of the resources would be requested by the 
EESC,  while  the  other  part  would  be  requested  by  the  CoR.  The  number  of  staff,  their 
recruitment  dates  and  the  additional  needs  for  equipping  the  work  places  for  the  new  staff, 
have been coordinated between the two Committees. 

In  order  to  prepare  for  enlargement  on  1  July  2013  and  to  be  able  to  provide  the  future 
Croatian  Members  of  the  two  Committees  with  basic  documents  in  time  for  their  arrival, 
translation  capacity  will  already  have  to  be  phased  in  the  course  of  2012.  To  this  end,  the 
EESC requests 2 AD5 posts and 1 AST3 post as well as the necessary appropriations to equip 
the  new  staff  with  furniture  and  IT  equipment  (detailed  costs  set  out  below).  Additional 
appropriations, notably for the participation of new Members in the Committees' activities and 
provision of documents in Croatian in line with the practice for other languages, will have to 
be considered in the course of the 2013 budgetary procedure. 

5.2 

Estimated human resource and credit needs 

A  total  of  3  additional  posts  (2 AD5  posts  and  1 AST3  post)  is  required  in  2012  with  the 
recruitment  date  of  1  October  2012.  For  these  3  staff,  an  additional  EUR 47 000 would  be 
required on item 1 2 0 0 (Remuneration and allowances). 

In  order  to  set  up  the  work  places  for  the  new  staff,  reinforcement  of  EUR 19 243  (EESC 
share) would also be needed. 

11 

 
 
  
 
 
 
5.3 

Impact on Draft Budget 2012 

Budget 
Line 
1 2 0 0 
2 1 0 0 

2 1 0 2 

2 1 2 

Description 

2012 DB 

AL 2/2012 

Remuneration and allowances 
Purchase,  servicing  and  maintenance  of  equipment 
and software, and related work 
Outside  assistance  in  connection  with  the  operation, 
development and maintenance of software systems 
Furniture 

Total 

65 574 500 
1 491 180 

47 000 
8 419 

Amended 
2012 DB 
65 621 500 
1 499 599 

1 900 815 

2 806 

1 903 621 

208 269 

8 018 

66 243 

216 287 

6 

SECTION VII — COMMITTEE OF THE REGIONS 

6.1 

Introduction 

The accession of a new Member State to the EU will have a direct effect on the Committee of 
the Regions (CoR) everyday functioning. Nine new Croatian Members will join the CoR as of 
the accession date. The integration of new members into the CoR activities requires, similar to 
previous  enlargements,  inviting  the  potential  members  as  observers  to  main  CoR  activities 
(Plenary sessions, Bureau and  Commission  meetings)  12  months prior to  the accession date. 
The  arrival  of  the  Croatian  observers  in  mid  2012  requires  the  setting  up  of  a  Croatian 
linguistic  unit  within  the  CoR-EESC  Joint  Translation  Service,  i.e  recruiting  translators  and 
installing the related working places. This needs to be prepared for the second half of 2012. 

The arrival of new members (initially observers) also requires a necessary development of the 
CoR political activities and infrastructure in order to welcome and integrate the new Croatian 
members in the everyday work. As a result, there is a need (i) for non-linguistic Croatian staff 
that  will  support  the  observers,  future  members,  and  (ii)  there  is  also  a  need  to  provide  for 
members'  travelling  and  subsistence  allowances  and  for  interpretation  of  CoR  Plenary 
Sessions,  Bureau  and  Commission  meetings  already  in  2012  as  well  as  for  some  funding  of 
communication activities related to the enlargement event. 

6.2 

Estimated human resource and credit needs 

6.2.1  Staff  

New Croatian linguistic unit 

A  new  Croatian  linguistic  unit  needs  to  be  set  up  within  the  CoR-EESC  Joint  Services.  The 
recruitment process needs to be started already in the second half of the 2012. The unit has to 
be completely operational from the first day of accession (planned for 1 July 2013). The Head 
of the unit needs to be recruited at an early stage in order to be present and active during the 
setting up of his/her future unit. 

As this unit is to be placed in the CoR-EESC Joint services (as all other existing translation 
units),  part  of  the  resources  will  be  requested  by  the  CoR,  another  part  by  the  EESC.  This 
request has been coordinated between the two Committees. 

With regard to the linguistic unit, in total 21 posts – 16 AD posts and 5 AST posts are needed 
for the two Committees. Part of the posts are to be requested in 2012 (7 posts in total for both 
Committees), the remaining part in 2013. 

Needs:  4 new Croatian linguistic posts are requested from 1 July 2012 (1 Head of Unit, 

grade AD9 ; 2 translators, grade AD5 ; 1 assistant, grade AST) 

12 

 
 
  
 
 
 
Non-linguistic Croatian posts 

Apart from the linguistic posts, 5 new non-linguistic posts are needed by the CoR in order to 
support  the  Croatian  observers,  future  members,  in  their  participation  in  all  CoR  political 
activities  and  to  accommodate  the  participation  of  Croatian  local  and  regional  authorities  in 
CoR's  consultative  works  and  other  political  activities  such  as  the  EU  2020  monitoring 
platform,  the  subsidiarity  monitoring  platform,  Euro-Mediterranean  Regional  and  local 
Assembly and the Eastern partnership. 

Needs:  3 Croatian non-linguistic posts are requested from 1 July 2012 (all of grade AD5) 

The remaining 2 posts are planned to be requested in the 2013 budget procedure. 

6.2.2  Funding 

a) Expenditure related to the integration of the Croatian observers (future members) in 

the CoR political activities 

Observers 

The  full  participation  of  Observers  from  Croatia  at  CoR  Plenary  Sessions,  Bureau  and 
Commission meetings, underlying this amending letter, would need to be ensured as of 1 July 
2012, i.e. 12 months prior the actual accession date. The Observers budget line would need to 
include  the  possibility  for  an  appropriate  number  of  members  from  the  Croatian  observer's 
delegation  to  participate  in  each  of  3  CoR  Plenary  sessions.  In  addition,  Croatian  observers 
shall be able to participate in 15 commission meetings in the second half of 2012. 

Needs: 

Item 2 5 4 1 — Observers 

+ EUR 107 685

Interpretation 

As the interpretation has to be provided for the participation of Croatian observers in 3 Plenary 
Sessions  and  15  Commission  meetings  in  the  second  half  of  2012,  the  respective  funding 
would need to be added to the interpretation budget line. 

Needs: 

Item 1 4 0 2 — Interpretation 

b) Funding for the salaries of the new staff 

+ EUR 85 070

An  additional  EUR 329 099  would  be  needed  for  7  new  posts  in  2012  in  chapter 1 2  (4 
linguistic and 3 non-linguistic staff): 

Needs: 

Item 1 2 0 0 — Remuneration and allowances 
Item 1 2 0 4 — Entitlements  in  connection  with  entering  the 
service, transfer and leaving the service 
Item 1 2 9 — Provision 

+ EUR 273 595
+ EUR 55 110

+ EUR 394

c) Funding related to the set up of the working places for the new staff 

Additionally, 3 budget lines would need to be reinforced by EUR 53 000 in total (CoR share) 
in order to set up the working places for the new Croatian staff, namely IT and office furniture: 

Needs: 

servicing 

Item 2 1 0 0 — Purchase, 
equipment and software, and related work 
Item 2 1 0 2 — Outside  assistance  in  connection  with  software 
systems 
Item 2 1 2 — Furniture 

and  maintenance 

of 

+ EUR 21 000

+ EUR 7 000

+ EUR 25 000

13 

 
 
  
 
 
 
 
 
d) Expenditure related to communication activities regarding the Croatia enlargement 

Some additional resources are also requested for communication activities to accompany the 
arrival of new members (initially observers) to the CoR: 

Needs: 

Item 2 6 0 0 — Expenditure  on  publishing,  dissemination  of 
information and participation in public events 
Item 2 6 0 2 — General publications 
Item 2 6 4 — Expenditure  on  publications,  information  and  on 
participation  in  public  events:  information  and  communication 
activities 

+ EUR 20 000

+ EUR 15 000
+ EUR 12 000

6.3 

Impact on Draft Budget 2012 

Description 

2012 DB 

AL 2/2012 

Budget 
Line 
1 2 0 0 

1 2 0 4 

1 2 9 
1 4 0 2 

2 1 0 0 

2 1 0 2 

2 1 2 
2 5 4 1 
2 6 0 0 

2 6 0 2 
2 6 4 

Remuneration and allowances 
Entitlements  in  connection with  entering  the  service, 
transfer and leaving the service 
Provisional appropriation 
Interpreting services 
Purchase,  servicing  and  maintenance  of  equipment 
and software, and related work 
Outside  assistance  in  connection  with  the  operation, 
development and maintenance of software systems 
Furniture 
Observers 
Expenditure  on  publishing,  dissemination  of 
information and participation in public events 
General publications 
Expenditure  on  publications,  information  and  on 
participation 
information  and 
communication activities 

in  public  events: 

45 598 732 
520 000 

273 595 
55 110 

Amended 
2012 DB 
45 872 327 
575 110 

201 703 
4 453 451 
1 131 805 

394 
85 070 
21 000 

202 097 
4 538 521 
1 152 805 

1 456 546 

7 000 

1 463 546 

151 399 
56 566 
674 440 

864 268 
408 000 

25 000 
107 685 
20 000 

15 000 
12 000 

176 399 
164 251 
694 440 

879 268 
420 000 

7 

SECTION VIII — EUROPEAN OMBUDSMAN 

7.1 

Framework 

Total 

621 854 

For  the  European  Ombudsman,  the  1  July  2013  (date  proposed  by  the  Commission  for  the 
accession  of  Croatia  to  the  European  Union)  constitutes  the  starting  point  for  a  series  of 
actions, some of which will need to be commenced already in 2012. These actions aim first at 
integrating a new member, the Croatian People's Ombudsman, into the European Network of 
Ombudsmen.  Then,  in  co-operation  with  the  Croatian  People's  Ombudsman  and  European 
authorities,  such  as  the  European  Parliament,  the  Commission,  and  the  European  Data 
Protection  Supervisor,  the  European  Ombudsman  will  work  to  promote  the  capacity  of  the 
Croatian People's Ombudsman in supervising the full and correct administrative application of 
EU law, as well as enhance Croatian civil society's knowledge of, and capacity to exercise, the 
fundamental rights of citizenship of the Union and to understand and participate in the work of 
the European Institutions. 

The  experience  of  the  2004  and  2007  enlargements  shows  that,  in  the  period  leading  up  to 
accession, many citizens of future new Member States reach out to the European Ombudsman 
with  complaints  and  requests  for  information  in  their  own  language.  In  previous  accessions, 

14 

 
 
  
 
 
 
 
 
the  Ombudsman's  policy  was  to  deal  with  such  requests  and  complaints  as  soon  as  the 
linguistic capacity to do so became available, rather than to ignore the requests of future new 
citizens  on  the  ground  that  they  had  not  yet  acquired  the  legal  right  that  the  Ombudsman 
should be active on their behalf. 

The Ombudsman wishes to treat Croatia equally with the Member States that joined the Union 
in  2004  and  2007.  He  aims  to  do  so  by  rapidly  beginning  cooperation  with  his  Croatian 
counterpart, in order to enhance compliance with the rule of law and fundamental rights in that 
country and to launch the process of full integration, of Croatian citizens into the legal culture 
underpinning European citizenship. 

7.2 

Impact on Draft Budget 2012 

In  pursuit  of  this  goal,  the  European  Ombudsman  requests  an  increase  in  his  establishment 
plan  for  2012  to  provide  (a)  a  new  AD5  permanent  post  for  recruiting  a  lawyer  and  (b)  an 
AST1 permanent post. These posts address the anticipated increase in the workload related to 
complaints, co-operation  with  the Croatian People's  Ombudsman and the general  increase of 
work linked to the use of an additional official language (no additional appropriations related 
to these two posts are requested for 2012). However, in order to begin adequate preparations 
and to deal promptly and correctly with expected correspondence in the Croatian language in 
2012,  appropriations  for  a  seconded  national  expert  for  six  months  are  requested  in  budget 
line 1 4 0 4 (EUR 30 000). 

The  accession  of  Croatia  also  means  an  additional  official  language.  It  is  crucial  that  the 
translation  of  the  website  (EUR 14 000),  of  the  documentation  for  the  information  of  the 
general public (EUR 1 000) and of the templates used in the complaints cycle (EUR 5 000) be 
ready as soon as possible (budget line 2 3 1). 

Provision will also have to be made for the printing and distribution of the annual report 2012, 
which will be published in July 2013 and therefore will have to be ordered and paid in 2012 in 
the new official language of the Union (EUR 4 500 on budget line 3 2 1 0). 

Description 

2012 DB 

AL 2/2012 

Amended 
2012 DB 

traineeships,  grants  and  exchanges  of 

183 000 

30 000 

213 000 

Budget 
Line 
1 4 0 4 

2 3 1 
3 2 1 0 

Graduate 
officials 
Translation and interpretation 
Communication and publications 

647 000 
342 500 

20 000 
4 500  

54 500 

667 000 
347 000 

Total 

8 

CONCLUSION 

The  total  appropriations  requested  by  the  European  Parliament,  the  European  Council  and 
Council,  the  Commission,  the  European  Economic  and  Social  Committee,  the  Committee  of 
the Regions and the European Ombudsman in this amending letter No 2 to the Draft Budget 
2012  amount  to  EUR 13,1 million.  The  requested  credits  are  necessary  to  cover  expenditure 
for additional human resources that will carry out preparatory work in the linguistic and legal 
field  relating  to  the  enlargement  to  Croatia.  Appropriations  also  include  mission  expenditure 
for Croatian observers in the European Parliament and the Committee of the Regions and will 
finance  communication  activities  as  well  as  additional  equipment  and  operating  expenditure 
linked to the recruitment of supplementary staff. 

In  total,  78  new  establishment  plan  posts  are  requested  by  the  European  Parliament,  the 
Commission,  the  European  Economic  and  Social  Committee,  the  Committee  of  the  Regions 

15 

 
 
  
 
 
 
and the European Ombudsman. However, corresponding appropriations are only requested for 
14 posts, since neither the Parliament (62 new posts) nor the European Ombudsman (2 posts) 
do request any appropriations for their respective new posts. Moreover, appropriations for 117 
other  agents  (contract  agents  and  seconded  national  experts)  are  requested  until  full 
membership of Croatia as of July 1, 2013. 

9 

SUMMARY TABLES 

9.1 

Summary table by institutions 

Appropriations in EUR 

Institutions 

2012 DB 

AL 2/2012 

European Parliament 

European Council and Council 

Commission 

European Economic and Social Committee 

Committee of the Regions 

European Ombudsman 

1 724 575 043 

538 545 000 

3 314 917 804 

130 499 922 

86 524 132 

9 472 000 

7 788 000 

1 375 000 

3 207 504 

66 243 

621 854 

54 500 

Amended  
2012 DB 
1 732 363 043 

539 920 000 

3 318 125 308 

130 566 165 

87 145 986 

9 526 500 

Total 

5 804 533 901 

13 113 101  

5 817 647 002 

Institutions 

European Parliament 2 

European Council and Council 

Commission 

European Economic and Social Committee 

Committee of the Regions 
European Ombudsman 3 

Total 

Additional human resources requested by Institutions 

Permanent posts 

Other agents 1 

AL 2/2012 

62 

— 

4 

3 

7 

2 

78

62 

12 

42 

— 

— 

1 

117

1.   Number of full-time equivalent units. 
2.   The Parliament requests 62 new permanent posts but no related appropriations in 2012. At the same time, it requests 

appropriations for 62 contract agents, some of which for 9 months only. 

3.   The European Ombudsman requests appropriations for 1 seconded national expert (for 6 months only) 

16 

 
 
  
 
 
 
 
9.2 

Summary table by heading of the financial framework 

Financial framework 
Heading/subheading 

1. SUSTAINABLE GROWTH 

2012 Financial Framework 

Draft Budget 2012 (incl AL No 1/2012) 

Amending Letter No 2/2012 

DB 2012 + AL No 1 to 2/2012 

CA 

PA 

CA 

PA 

CA 

PA 

CA 

PA 

15 223 600 752

12 566 134 008

15 223 600 752

12 566 134 008 

1a. Competitiveness for growth and 
employment 
1b. Cohesion for growth and employment 

14 853 000 000

52 761 000 000

Total 

67 614 000 000

67 962 476 893

57 700 934 008

Margin1 

151 523 107  

52 738 876 141

45 134 800 000

52 738 876 141

45 134 800 000 

67 962 476 893

57 700 934 008 

151 523 107  

2. PRESERVATION AND 
MANAGEMENT OF NATURAL 
RESOURCES 
Of which market related expenditure and 
direct payments 

48 093 000 000

44 179 737 305

44 102 837 025

44 179 737 305

44 102 837 025 

3. CITIZENSHIP, FREEDOM, 
SECURITY AND JUSTICE 
3a. Freedom, Security and Justice 

3b. Citizenship3 

Total 

60 810 000 000

60 158 443 305

57 948 376 981

Margin2 

651 556 695  

1 406 000 000

699 000 000

1 340 381 000

683 471 000

868 333 500

645 659 400

Total 

2 105 000 000

2 023 852 000

1 513 992 900

Margin    

81 148 000  

4. EU AS A GLOBAL PLAYER4 

8 997 000 000

9 409 280 576

7 293 724 333

-153 343 576

5. ADMINISTRATION5 

Margin 

Margin 

60 158 443 305

57 948 376 981 

651 556 695  

1 340 381 000

868 333 500 

683 471 000

645 659 400 

2 023 852 000

1 513 992 900 

81 148 000  

9 409 280 576

7 293 724 333 

-153 343 576

8 670 000 000

8 281 389 366

8 281 684 366

13 113 101

13 113 101 

8 294 502 467

8 294 797 467  

472 610 634

459 497 533

459 497 533

TOTAL 

148 196 000 000

141 360 000 000

147 835 442 140

132 738 712 588

13 113 101

13 113 101

147 848 555 241

132 751 825 689 

Margin    

1 356 838 436

8 815 187 412

1 343 725 335

8 802 074 311 

1  The European Globalisation adjustment Fund (EGF) is not included in the calculation of the margin under Heading 1a. 
2  After the transfer from modulation to Rural Development and from cotton and wine for restructuring in the respective regions (EUR 3 150,4 million). 
3  The European Union Solidarity Fund (EUSF) amount is entered over and above the relevant headings as foreseen by the IIA of 17 May 2006 (OJ C 139 of 14.6.2006). 
4  The 2012 margin for Heading 4 does not take into account the appropriations related to the Emergency Aid Reserve (EUR 258,9 million). EUR 153,3 million above the ceiling 

is financed by the mobilisatio of the Flexibility instrument. 

5  For calculating the margin under the ceiling for Heading 5, account is taken of the footnote (1) of the financial framework 2007-2013 for an amount of EUR 84 million for the 

staff contributions to the pensions scheme. 

EN 

17 

EN