Recruitment notice PE/142/S — Director (Function group AD, grade 14) — Directorate-General for Personnel — Directorate for Resources
Date: 2011-07-29
Institutions: European Parliament
Subjects: European Commission, administrator, job vacancy, personnel administration








CA2011223EN.01000101.xml










29.7.2011   


EN


Official Journal of the European Union


CA 223/1





RECRUITMENT NOTICE PE/142/S — DIRECTOR
(Function group AD, grade 14)
DIRECTORATE-GENERAL FOR PERSONNEL — DIRECTORATE FOR RESOURCES
(2011/C 223 A/01)
1.   Vacant post
The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in Parliament's Directorate-General for Personnel — Directorate for Resources, in accordance with Article 29(2) of the Staff Regulations of EU officials (1) (hereinafter ‘the Staff Regulations’).
This selection procedure, which is designed to give the Appointing Authority a wider choice of candidates, will be conducted at the same time as the internal and the interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 13 216,49 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament, and involves managing mixed teams of permanent and other staff. Since the Directorate has staff in several places of work, the person in charge will be required to travel frequently between Parliament's places of work.
2.   Location
Luxembourg. This post may be transferred to one of Parliament's other places of work.
3.   Equal opportunities
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description
Senior official responsible for the following duties, in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (3):






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ensuring the smooth running of a large department in the Secretariat comprising several units covering the areas that fall within the Directorate's remit,










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managing, supervising, motivating and coordinating one or more teams in order to optimise the use of the department's resources to provide a high-quality service (organisation, management of human and budget resources, innovation, management of logistics and IT) in the relevant sector,










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planning the Directorate's activities (defining objectives and strategies), taking decisions needed to achieve the objectives set, assessing services provided with a view to ensuring quality,










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making decisions on ICT technological and managerial strategy (choice of technical solutions, services offered, approaches to carrying out projects and supplying services),










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advising the Director-General, the Secretariat and MEPs in the area of activity concerned,










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cooperating with the various directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in the area of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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carrying out the tasks of authorising officer by subdelegation.




5.   Eligibility (profile required)
The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General terms and conditions
Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union's Member States (4),










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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provide character references appropriate to the performance of the duties concerned.




(b)   Specific conditions
(i)   Qualifications and professional experience






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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
or










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a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (5) when the normal period of university education is at least 3 years,










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at least 12 years' professional experience gained after obtaining the qualifications referred to in the first indent, including at least 6 years in managerial duties.




(ii)   Knowledge required






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Excellent general knowledge of European affairs,










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excellent understanding of internal, national and international political issues,










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very good understanding of the different cultures represented in the institutions,










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excellent knowledge of the Treaties,










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excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,










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very good knowledge of the Rules of Procedure of the European Parliament, legislative procedures and internal rules and practices,










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excellent knowledge of the Staff Regulations, their interpretation and the derived rules,










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excellent knowledge of the Financial Regulation, the Financial Regulation Implementing Rules, the Internal Rules and other subordinate European Parliament texts,










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very good technical and managerial versatility in the area of ICT,










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very good knowledge of technologies, management of their implementation, developments, choices and issues,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages
Excellent knowledge of one European Union official language (6) and very good knowledge of at least one other is required.
The Advisory Committee will take account of knowledge of other official languages of the European Union.
(iv)   Skills required






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A flair for strategy,










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management skills,










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forward planning skills,










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ability to react to events,










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a meticulous approach,










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communication skills.




6.   Selection procedure
To assist the Appointing Authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and recommend to the Bureau the names of the persons to be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications
Please apply to the address below (quoting ‘avis de recrutement numéro PE/142/S’), enclosing a personal statement and a curriculum vitae (in Europass format (7)):






Monsieur le Secrétaire général






Parlement européen






Bâtiment Konrad Adenauer






2929 Luxembourg






LUXEMBOURG





Applications must be sent by registered post by 13 August 2011 at the latest, as evidenced by the postmark.
Please note that, if you are called for interview (8), you must produce by the interview date, solely in the form of copies or photocopies, supporting documents relating to your studies, professional experience and current responsibilities. These documents will not be returned to you.


(1)  OJ L 124, 27.4.2004, p. 1.

(2)  On recruitment, officials will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(3)  For a description of the main tasks, see the Annex.

(4)  The Member States of the European Union are: Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden and the United Kingdom.

(5)  This year of experience will not be taken into account when evaluating the professional experience stipulated in the next indent.

(6)  The official languages of the European Union are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.


ANNEX
DIRECTORATE-GENERAL FOR PERSONNEL —
DIRECTORATE FOR RESOURCES
1.   MAIN TASKS






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Directing, coordinating and supervising the Directorate's units and departments,










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exercising appointing authority powers,










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managing projects,










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representing Parliament in various internal committees and interinstitutional forums,










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acting as an authorising officer by subdelegation.




2.   ESTABLISHMENT PLAN (2)






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1 Director,










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1 Assistant.




HUMAN RESOURCES UNIT
1.   MAIN TASKS
Coordinating human resources management






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Managing posts on the Directorate-General's establishment plan, analysing and monitoring its recruitment requirements as regards officials, temporary agents and contract staff: monitoring procedures for filling vacant posts, organising interviews with a view to recruiting officials and candidates from reserve lists, mobility management, etc.,










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day-to-day management of staff matters: drawing up and following up staff reports, traineeship reports and confirmation reports, drawing up files relating to promotion (merit points), managing sick leave, annual leave, decentralised budgets for contract staff, missions and overtime, etc.,










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providing communication, support and advice in the area of activity concerned: acting as a reference point responding to various staff requests, receiving new colleagues, passing on information on internal staff transfers to the relevant departments within the DG and maintaining regular contact with colleagues in DG Personnel,










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updating lists and databases concerned with staff file management such as Streamline, MISS, etc.,










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compiling statistics.




Coordinating professional training files and assistance






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Coordination of the Directorate-General's requests for professional training and follow-up with the relevant unit within DG Personnel,










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representing the Directorate-General within the Advisory Committee on Professional Training (ACPT),










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planning and providing specific training and assistance for staff working in the Directorate-General for Internal Policies of the Union and the Directorate-General for External Policies of the Union,










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organising information sessions and seminars on subjects of general interest,










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preparing and publishing thematic documents relating to the main instruments and working methods in the Directorate-General.




Coordinating matters relating to logistics






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Allocation of office space and office equipment: removals, furniture, telephone equipment (use of DEMOV, FOURNIMOB and SUTEL databases),










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managing equipment, acting as inventory property manager (GBI): furniture inventory management (ELS database),










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managing office supplies.




Relations with non-budgetary control authorities






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Dealing with and following up complaints to the Ombudsman and the European Data Controller,










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dealing with ‘Article 90’ complaints for DG PERS in conjunction with the Legal Service.




Legal advice






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Giving legal advice to the Directorate-General in conjunction with the Directors,










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ensuring the coherence and legal reliability of draft legislative provisions drawn up by the DG's services.




2.   ESTABLISHMENT PLAN (8)






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1 Head of unit,










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1 Administrator,










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6 Assistants.




FINANCIAL RESOURCES MANAGEMENT AND CONTROLS UNIT
1.   MAIN TASKS






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Drawing up the Directorate-General's preliminary draft budget,










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coordinating budgetary management:






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drawing up the annual budget, day-to-day implementation of the budget, preparing imprest account requests and any requests relating to transfers in progress, drawing up management reports (interim reports during the year, annual reports, reports requested in budget resolutions, reports requested by the Central Financial Service, work relating to the action plan, action to be taken in response to reports by the Internal Auditor, action to be taken in response to reports by the Court of Auditors),










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carrying out and coordinating procedures relating to public procurement, subsidies, etc. and ensuring compliance with the relevant rules,














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storing budget documents and supporting documents, originals of tender documents and contracts,










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organising and conducting ex ante and ex post monitoring throughout the Directorate-General,










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managing all specific files concerned with budgetary matters (‘sensitive duties’, etc.).




2.   ESTABLISHMENT PLAN (17)






—


1 Head of unit,










—


2 Administrators,










—


14 Assistants.




INFORMATION TECHNOLOGY AND IT SUPPORT UNIT
1.   MAIN TASKS






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Coordinating the IT support provided to the various units (drawing up the annual purchasing plan, monitoring its implementation, assessing the results, monitoring equipment installation, etc.),










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providing practical support to users of the applications used in the DG,










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responding to users' needs, initiating and analysing new applications with a view to improving quality and efficiency,










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analysing, developing and/or implementing IT applications for personnel management (Streamline/Forpro/Rapnot),










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managing the Directorate-General's intranet and/or Internet site.




2.   ESTABLISHMENT PLAN (17)






—


1 Head of unit,










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4 Administrators,










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12 Assistants.