Report on budgetary and financial management — Financial year 2010
Date: 2011-06-07
Institutions: European Parliament
Subjects: European Parliament, financial management, financial year, general budget (EU)








C_2011167EN.01000101.xml










7.6.2011   


EN


Official Journal of the European Union


C 167/1





REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT
SECTION I:   EUROPEAN PARLIAMENT
FINANCIAL YEAR 2010
2011/C 167/01

CONTENTS

INTRODUCTION






I.

FINANCIAL MANAGEMENT IN GENERAL









A.

Revenue









B.

Initial budget and amending budgets









C.

Commitments and payments









D.

Carryovers from 2010 to 2011









E.

Carryovers from 2009 to 2010









F.

Appropriations from assigned revenue









G.

Cancellations









H.

Transfers










H.1.



Transfers from provisional appropriations











H.2.



Transfers from other sources










II.

FINANCIAL MANAGEMENT BY CHAPTER









I.

Chapter 10‘Members of the institution’









J.

Chapter 12‘Officials and temporary staff’









K.

Chapter 14‘Other staff and outside services’









L.

Chapter 16‘Other expenditure relating to persons working with the institution’









M.

Chapter 20‘Buildings and associated costs’









N.

Chapter 21‘Data processing, equipment and movable property’









O.

Chapter 23‘Current administrative expenditure’









P.

Chapter 30‘Meetings and conferences’









Q.

Chapter 32‘Expertise and information: acquisition, archiving, production and dissemination’









R.

Chapter 40‘Expenditure relating to certain institutions and bodies’









S.

Chapter 42‘Expenditure relating to parliamentary assistants’









T.

Title 10 ‘Other expenditure’









III.

2010 OBJECTIVES AND RESULTS









A.

Facing enhanced legislative role through the Lisbon Treaty










A.1.



Internal policies of the EU











A.2.



External policies of the EU










B.

Improving services to Members










B.1.



Legislative support











B.2.



Members Statute and Assistants Statute











B.3.



Equal access to language facilities for Members











B.4.



Information and Communication Technology










C.

Communication Policy









D.

Property policy









E.

Environmental policy









F.

Modernisation and restructuring of the Secretariat



ANNEXES






ANNEX I —

Overview of C transfers









ANNEX II —

Overview of P transfers









ANNEX III —

Implementation of appropriations




INTRODUCTION







1.


This report analyses the European Parliament's budgetary and financial management during financial year 2010. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (in Parts I and II) and gives a overview of the results achieved as against the objectives set for 2010 (in Part III).










2.


The report has been drawn up in accordance with Article 122 of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (1) (hereinafter ‘Financial Regulation’), Article 185 of Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 2002 laying down detailed rules for the implementation of Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Communities (2) (hereinafter ‘Implementing Rules’) and Article 13(2) of the Internal Rules on the implementation of the European Parliament's budget (3). The analysis is based on the provisional accounts, as established by the Accounting Officer.




I.   FINANCIAL MANAGEMENT IN GENERAL







3.


Parliament's final appropriations totalled EUR 1 616 760 399, accounting for 19,99 % of the EU's total administrative expenditure, i.e. heading V of the Financial Framework (4). Table 1 below provides an overview of implementation of Parliament's budget in financial year 2010.

Table 1


Use of 2010 appropriations







Appropriation type


2010 appropriations
(EUR or %)





2010 appropriations





Initial appropriations


1 607 363 235




Amending budget


9 397 164




Final appropriations


1 616 760 399





Final appropriations in 2010





Commitments


1 552 290 272





as a % of final appropriations




96 %





Payments


1 321 261 642





as a % of commitments




85 %






Carryovers from 2010 to 2011





Automatic carryovers to 2011 (5)



231 028 630





as a % of final appropriations




14 %






as a % of commitments




15 %





Non-automatic carryovers (uncommitted appropriations carried over to 2011) (6)



9 240 000





as a % of final appropriations




0,6 %






Cancellations





Appropriations cancelled


55 230 127





as a % of final appropriations




3,4 %






Carryovers from 2009 to 2010





Automatic carryovers to 2010 (5)



180 265 823




Payments against those carryovers


156 561 474





as a % of carryovers




87 %





Amount cancelled


23 704 349




Non-automatic carryovers to 2010 (6)



10 100 000




Payments against those carryovers


8 383 750





as a % of carryovers




83 %






Appropriations from assigned revenue in 2010





Appropriations from assigned revenue in 2010


110 298 523




Commitments


13 916 325





as a % of appropriations from assigned revenue




13 %





Payments


10 247 794





as a % of commitments against assigned revenue




74 %





Available appropriations from assigned revenue in 2010


96 382 198





Appropriations from assigned revenue carried over to 2011





Appropriations from assigned revenue carried over to 2011


110 017 852





Appropriations from assigned revenue carried over to 2010





Appropriations from assigned revenue carried over to 2010


20 637 870




Commitments


15 646 888




Payments


10 100 531





as a % of commitments




65 %












A.   Revenue







4.


Revenue entered in the accounts as at 31 December 2010 totalled EUR 243 094 204 and included EUR 110 298 523 of assigned revenue.




B.   Initial budget and amending budgets







5.


Authorised appropriations in Parliament’s initial budget for 2010 totalled EUR 1 607 363 235, representing a 5 % increase over the 2009 budget (EUR 1 529 970 930).










6.


An amending budget 1/2010 was adopted on 19 May 2010 amounting to EUR 9 397 164 to finance additional expenditure directly stemming from the entry into force of the Lisbon Treaty amending the Treaty on European Union and the Treaty establishing the European Community. The amending budget increased the staff figures by 150. A total of 75 temporary posts reinforced the assistance to Political groups, 70 posts were assigned to committees’ secretariats and 5 posts were dedicated to the Directorate for the Relations with National Parliaments. Two budget items were strengthened in particular: Item 1200‘Remuneration and allowances’ and Item 4220/01 ‘Parliamentary assistance: local assistants’. The appropriations for personal assistance to Members increased — the secretariat allowance was raised by EUR 1 500 per month per Member as from 1 May 2010.




C.   Commitments and payments







7.


Commitments totalled EUR 1 552 290 272, accounting for 96 % of final appropriations (2009: 93 %). Payments totalled EUR 1 321 261 642, accounting for 85 % of commitments entered into (2009: 87 %).




D.   Carryovers from 2010 to 2011







8.


Automatic carryovers to financial year 2011 totalled EUR 231 028 630, accounting for 15 % of the total appropriations committed (2009: 13 %). Uncommitted appropriations at year-end that were carried forward to financial year 2011 (non-automatic carryovers) totalled EUR 9 240 000 — accounting for 0,6 % of final appropriations (2009: 0,7 %) — and were used for the purposes set out in Table 2.

Table 2


Purpose of non-automatic carryovers to 2011








Heading


Purpose


Amount





2003‘Acquisition of immovable property’


Europe House in Sofia — project of purchase


9 240 000





Total




9 240 000









E.   Carryovers from 2009 to 2010







9.


Automatic carryovers to 2010 totalled EUR 180 265 823. Payments against those carryovers stood at EUR 156 561 474 (87 %, as against 92 % in 2009). The amount cancelled was therefore EUR 23 704 349. The bulk of the cancellations was made against: Article 140’Other staff and externals’, Article 200‘Buildings’, Article 202‘Expenditure on buildings’ and Article 324‘Production and dissemination’. The amounts cancelled and main reasons for cancellations are presented in Table 3.

Table 3


Main reasons for cancellations of automatic carryovers from 2009 to 2010








Article


Cancellation


Main reasons for cancellations




Article 140‘Other staff and externals’


5 034 074


Item 1402/01 ‘Conference interpreters: interpreters and conference technicians’ — Less use made of conference interpreters than expected (EUR 4,9 m)




Article 200‘Buildings’


7 315 381


Item 2005‘Construction of buildings’ — delays coming from suppliers caused postponing of works to 2011 (EUR 0,8 million), Item 2007/02 ‘Fitting-out of premises: Strasbourg’ — legal opinions concerning repair of the hemicycle's ceiling in STR decreased the appropriations needed (EUR 4,5 million)




Article 202‘Expenditure on buildings’


2 640 289


Item 2024‘Energy consumption’ — some invoices for energy consumption in three places of work and the information offices were not available at the closing of the financial year (EUR 1 million)
Item 2022‘Cleaning and maintenance’ — overestimation of maintenance operations on carcass and finishing work in Strasbourg (EUR 0,2 m) and delay in the management assistance contract in Luxembourg (EUR 0,3 m)
Item 2026‘Security and surveillance of buildings’ — consumption turned out to be less than initially estimated (EUR 0,8 m)




Article 324‘Production and dissemination’


3 373 200


Item 3243‘Visitors’ Centre’ — major problem with security of false ceilings delayed the project (EUR 1 m)
Item 3240‘Official Journal’ — the impact of the Lisbon Treaty on the publications in the OJ turned out to be slower than expected (EUR 0,9 m)














10.


Non-automatic carryovers to 2010 carried over to 2010 in accordance with Article 9(2a) totalled EUR 10 100 000 and concerned Item 2003‘Acquisition of immovable property’ (EUR 9 100 000 and Item 2008‘Other expenditure on buildings’ (EUR 1 000 000).










11.


All the appropriations carried-over were committed before 31 March 2010 as required by the Financial Regulation. Their purpose was the purchase of Millenáris Building in Budapest for the House of Europe and accessory fees linked to the purchase. As regards the payments corresponding to the commitments, which need to be executed before 31 December 2010 a total of 92 % was paid on Item 2003. The main reason for this consumption rate is that the final purchase price was lower than foreseen. Consumption rate on Item 2008 was 0 % since no accessory fees were finally needed.




F.   Appropriations from assigned revenue







12.


Assigned revenue made available in 2010 totalled EUR 110 298 523 (2009: EUR 27 576 932). The commitment rate was 13 % (2009: 44 %). Payments totalled EUR 10 247 794, accounting for 74 % of the commitments entered into (2009: 74 %). A balance of EUR 110 017 852 was carried forward to financial year 2011 (2009: EUR 20 637 870). The source of appropriations from assigned revenue is analysed in the figure below.

Figure 1


Appropriations from assigned revenue 2010 by chapter














13.


The major part of these appropriations coming from Chapter 20 in 2010 is due to the payment from the Belgian State. The Belgian State reimbursed on 27 January 2010 the sum of EUR 85 987 000 in the context of its defrayal of the cost of the land forming the site for the D4 and D5 Buildings and of the development costs for the roof over Brussels-Luxembourg Station. In accordance with the Financial Regulation, this amount has been entered in the accounts as ‘assigned revenue’ and can be used only to finance property projects (principle of specification). The sum involved could have been used in 2010, but also, if necessary, can be carried over to subsequent financial years. In particular, it can be used to improve Members’ logistical and working conditions by providing a second office for assistants. Part of the amount could also be used, where appropriate, for the purchase of buildings which are still being rented.










14.


Assigned revenue carried over to 2010 totalled EUR 20 637 870 (2009: EUR 36 808 922). Commitments entered into totalled EUR 15 646 888 (2009: EUR 36 024 461). Payments in 2010 represented 65 % of commitments entered into (2009: 94 %).




G.   Cancellations







15.


Appropriations totalling EUR 55 230 127 (2009: EUR 102 241 198) and accounting for 3,4 % of final appropriations (2009: 7 %) were cancelled. The main reasons for cancellations are set in the table below:

Table 4


Main reasons for cancellations from current appropriations in 2010








Article


Amount cancelled (EUR)


Main reason for cancellation





120



8 424 177


Item 1200 — a difference occurred between the assumed salary adaptation of 2,2 % at the planning stage and the real salary adaptation of 0,1 % in 2010 (EUR 8,3 m, 1,6 % of final appropriations)





422



7 355 159


Item 4220/01 ‘Parliamentary assistance: local assistants’ — decision regarding an increase in the parliamentary allowance (EUR 1 500 per Member per month) was taken mid 2010. In addition, consequent procedural obligations to amend Implementing Measures for the Statute of Members caused that the additional appropriations made available through the amending budget could have been consumed only late 2010 when the recruitment of assistants started (EUR 6,3 m)





324



4 929 458


Item 3240‘Official Journal’ — the impact of the Lisbon Treaty on the publications in the OJ turned out to be slower than expected (EUR 1,2 m)
Item 3244/01 ‘Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries: reception costs and subsidies for visitors’ groups’ — difficulty to establish precise number of visitors in advance (EUR 1,4 m)





200



4 322 661


Item 2007‘Fitting-out of premises’ — savings and impossibility of carrying out certain fitting-out projects scheduled for 2010 (EUR 2,6 m)
Item 2008‘Other expenditure on buildings’ — the collapse of the ceiling in the Strasbourg chamber in 2008 caused changes in work program of 2009 and 2010 (EUR 1,5 m)





100



4 299 369


Item 1005‘Other travel expenses’ — introduction of new rules as regards the reimbursement of travel expenses in Members’ Statute resulted in difficulty to predict the exact spending (EUR 2 m)
Item 1006‘General expenditure allowance’ — mainly no indexation of the monthly allowance, as estimated at the planning stage (EUR 1,2 m)





140



3 869 980


Item 1400‘Other staff’ — a strong downward revision in the rate of annual pay adjustment and the necessary flexibility of certain expenses (staff of the nursery, salaries of contract staff) for which the amounts are known only at the very end of the year (EUR 3 m)





202



3 788 303


Item 2022‘Cleaning and maintenance’ — mostly the overestimation of maintenance operations (EUR 1,6 m)
Item 2024‘Energy consumption’ — lower prices than assumed at the preparatory stage of the budget, energy savings and advantages stemming from interinstitutional call for tenders for electricity supply (EUR 1,2 m)








H.   Transfers







16.


Over the course of the financial year, 13 C transfers were approved under Articles 24 and 43 of the Financial Regulation (7). They covered a total of EUR 84 274 488, accounting for 5,2 % of final appropriations (in 2009: 18 transfers accounting for 4 % of final appropriations). The President authorised 6 P transfers under Article 22(1) of the Financial Regulation (8), covering a total of EUR 4 009 571, or 0,2 % of final appropriations (2009: 9 transfers accounting for 2 % of final appropriations). A breakdown of the transfers by legal basis as well as their purpose are summarised in the tables below.










17.


In all, there were 19 C and P transfers in 2010, involving a total of EUR 88 284 059, or 5,5 % of final appropriations (2009: 27 transfers involving a total of EUR 100 518 607, or 7 % of final appropriations).

Table 5


Transfers by legal basis








Number of transfers


Amount transferred (EUR)


As a % of final appropriations





C transfers (Articles 24 and 43)





13 C transfers


84 274 488


5,21 %





P transfers (Article 22(1))





6 P transfers


4 009 571


0,25 %





C + P transfers




88 284 059




5,46 %









Table 6


Analysis of C transfers by receiving budget line








(EUR)




Receiving budget line


Transfer


Amount transferred





1000‘Salaries’


C12


1 950 000





1032‘Survivors’ pensions’


C9


150 000





1200‘Remuneration and allowances’


C6


6 200 000




C12


10 600 000





1400‘Other staff’


C1


750 000




C5


3 600 000





142‘Outside services’


C4


1 175 200





2003‘Acquisition of immovable property’


C10


19 101 688




C13


9 240 000





2008‘Other expenditure on buildings’


C2


2 340 000





2100‘Equipment and software for information and innovation technologies’


C7


2 000 000




C11


7 596 000




C14


10 923 000





2102‘Outside assistance for information and innovation technologies’


C7


4 000 000




C11


282 000





212‘Furniture’


C2


749 600





3049‘Expenditure on travel agency services’


C8


190 000





3242‘Expenditure on publication, information and participation in public events’


C2


3 427 000





Total




84 274 488









Table 7


Analysis of C transfers by expenditure category and purpose









Expenditure category receiving transfer


Purpose


Amount transferred (EUR)


%




Property policy


Purchase of the REMARD Building in Brussels


19 101 688


23 %




Purchase project for a Europe House in Sofia


9 240 000


11 %




Release of provisional appropriations following the submission of report concerning fixed and variable costs


3 089 600


4 %




Property policy Total


31 431 288


37 %




IT


4 IT projects concerning electronic voting equipment, electronic Mail migration, retention of videos and the capacity of Data Centres


10 923 000


13 %




Extension of WIFI coverage in the EP's buildings in Brussels and Strasbourg


7 878 000


9 %




Release of provisional appropriations for information and communication technologies


6 000 000


7 %




IT Total


24 801 000


29 %




Staff


New contract in force with travel agency BCD since 1 January 2010


190 000


0,2 %




Provision to pay backdated salary increase following the judgment of the Court of Justice


12 550 000


15 %




Recruitment of additional contract staff


3 600 000


4 %




Recruitment of Croatian contract staff


750 000


1 %




Reinforcement of budget line due to lower vacancy rate and higher grades of officials transferred from other institutions


6 200 000


7 %




Staff Total


23 290 000


28 %




Communication policy


Release of provisional appropriations following the submission of report concerning fixed and variable costs


3 427 000


4 %




Communication policy Total


3 427 000


4 %




Multilingualism


Release of provisional appropriations following the submission of report concerning internal translation resource sharing


1 175 200


1 %




Multilingualism Total


1 175 200


1 %




Members


Additional expenditure concerning Members’ survivors’ pension


150 000


0,2 %




Members Total


150 000


0,2 %





Grand Total




84 274 488




100 %










H.1.   Transfers from provisional appropriations







18.


This section looks at the use of appropriations from Chapter 10 0 ‘Provisional appropriations’, Chapter 10 1 ‘Contingency reserve’, Chapter 10 3 ‘Enlargement reserve’ and Chapter 10 5 ‘Provisional appropriation for buildings’ and Chapter 10 6 ‘Reserve for priority projects under development’. These chapters, included in Title 10 ‘Other expenditure’, are hereinafter referred to as ‘provisional appropriations’. Title 10 ‘Other expenditure’ was the main source of the appropriations transferred in 2010 (50 %, or EUR 42 241 800).










19.


Of that amount, a total of EUR 14 089 600 was transferred for property policy purposes, a total of EUR 13 000 000 was transferred for IT purposes, a total of EUR 10 550 000 was transferred for Staff purposes and EUR 4 602 200 for other purposes. The purpose of the transfers from provisional appropriations is set out below.

Table 8


Purpose of transfers from provisional appropriations










(EUR)




Donor budget line


Receiving budget line


Transfer


Purpose


Amount transferred




Chapter 10 0



2008



C2


Release of provisional appropriations following the submission of report concerning fixed and variable costs


2 340 000





2120



749 600




Chapter 10 5



2003



C10


Purchase of the REMARD Building in Brussels


11 000 000





Property policy Total




14 089 600





Chapter 10 0



2100



C7


Release of provisional appropriations for information and communication technologies


2 000 000





2102



4 000 000





2100



C11


Extension of WIFI coverage in the EP's buildings in Brussels and Strasbourg


2 000 000




Chapter 10 6



2100



5 000 000





IT Total




13 000 000





Chapter 10 1



1200



C6


Reinforcement of budget line due to lower vacancy rate and higher grades of official transferred from other institutions


6 200 000





1400



C5


Recruitment of additional contract staff


3 600 000




Chapter 10 3



1400



C1


Recruitment of Croatian contract staff


750 000





Staff Total




10 550 000





Chapter 10 0



3242/01


C2


Release of provisional appropriations following the submission of report concerning fixed and variable costs


3 427 000





Communication policy Total




3 427 000





Chapter 10 0



1420



C4


Release of provisional appropriations following the submission of report concerning internal translation resource sharing


1 175 200





Multilingualism Total




1 175 200






Grand Total




42 241 800










H.2.   Transfers from other sources







20.


This section looks at the transfers from sources other than Title 10 ‘Other expenditure’. A total of EUR 42 032 688 was transferred from other titles. Property policy accounted for the bulk (41 %) of these transfers, followed by staff (30 %) and IT (28 %). An overview of these transfers is given in Table 9.










21.


An overview of the P transfers is given in Table 10.

Table 9


Purpose of C transfers from sources other than provisional appropriations









(EUR)




Receiving budget line


Transfer


Purpose


Amount transferred





1000



C12


Provision to pay backdated salary increase following the judgment of the Court of Justice


1 950 000





1032



C9


Additional expenditure concerning Members’ survivors’ pension


150 000





1200



C12


Provision to pay backdated salary increase following the judgment of the Court of Justice


10 600 000





2003



C10


Purchase of the REMARD Building in Brussels


17 341 688




C13


Purchase project for the Europe House in Sofia





2100



C11


Extension of WIFI coverage in the EP's buildings in Brussels and Strasbourg


11 519 000




C14


4 IT projects concerning electronic voting equipment, electronic Mail migration, retention of videos and the capacity of Data Centres





2102



C11


Extension of WIFI coverage in the EP's buildings in Brussels and Strasbourg


282 000





3049



C8


New contract in force with travel agency BCD since 1 January 2010


190 000





Total




42 032 688









Table 10


Purpose of P transfers









(EUR)




Receiving budget line


Transfer


Purpose


Amount transferred





2005‘Construction of buildings’


P2


Drilling work for the geothermal energy system and earthworks for the KAD building


2 000 000





3047‘Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings’


P4


Organisation of Eurolat Bureau and Committee meetings in Ecuador.


25 000





3243‘Visitors’ Centre’


P7


Visitors’ Centre


1 000 000





3245/01 ‘Organisation of seminars, symposia and cultural activities: subsidies for the organisation of national and multinational symposia and seminars for opinion multipliers from the Member States; cost of organising parliamentary symposia and seminars’


P6


Organisation of Citizens’ Agora ‘Crisis and forms of poverty’


354 571





4222‘Exchange losses’


P3 and P5


Exchange losses linked to reimbursement of parliamentary assistance expenses


630 000





Total




4 009 571









II.   FINANCIAL MANAGEMENT BY CHAPTER







22.


This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations with respect to the previous financial year. When analysing the financial management of the Parliament in 2010 compared to the previous financial year, the following circumstances should be taken into account:






—


2009 was an election year, hence there were significantly less political activities compared to 2010, which had a direct influence on the appropriations entered in Chapter 10 (‘Members of the institution’), Chapter 14 (‘Other staff and outside services’), Chapter 30 (‘Meetings and conferences’) and Chapter 40 (‘Expenditure relating to certain institutions and bodies’).










—


The Statute for Members of the European Parliament came into force on 14 July 2009 along with the new rules on parliamentary assistance for the Members, which were adopted following the Members’ Statute. The Members’ Statute introduced new rules for salaries, reimbursement of travel expenses (change from a lump-sum to a real cost system), sickness expenses and a new pension system. Regarding parliamentary assistance allowance, rules were also considerably changed with the introduction of the new status of accredited assistants under the Staff Regulation and new provisions for local assistants and service providers. A set of modifications to the Implementing Measures for the Statutes of Members and Assistants proposed by the Temporary Evaluation Group came into force in 2010. All these changes had an impact on Chapter 10 (‘Members of the institution’) and Chapter 42 (‘Expenditure relating to parliamentary assistance’).










—


With the entry into force of the Lisbon Treaty on 1 December 2009 Parliament enjoys much wider powers. In order to respond to the new challenges, Parliament enlarged the support provided to Members which expanded the budgetary needs of Chapter 12 (‘Officials and temporary staff’) and Chapter 42 (‘Expenditure relating to parliamentary assistance’) in 2010.














23.


The abovementioned reasons had major influence on the 2010 budget appropriations compared to the financial year 2009.










24.


Four chapters accounted for 70 % of total commitments. They were: Chapter 10‘Members of the institution’, Chapter 12‘Officials and temporary staff’, Chapter 20‘Buildings and associated costs’ and Chapter 42‘Expenditure relating to parliamentary assistance’. Table 11 below provides a breakdown by chapter of the appropriations committed in 2010 as against those committed in 2009. Figures 2 and 3 below provide a graphical representation of the changes.

Table 11


Appropriations committed in 2010 as against those committed in 2009











Chapter


Heading


2010
(EUR)


2009
(EUR)


Change
(EUR)


Change
%





10



Members of the institution


207 680 220


167 952 342


39 727 878


24 %





12



Officials and temporary staff


532 628 082


502 188 864


30 439 218


6 %





14



Other staff and outside services


106 585 463


90 934 827


15 650 636


17 %





16



Other expenditure relating to persons working with the institution


13 339 919


14 019 742


– 679 823


–5 %





Title 1 ‘Persons working with the institution’




860 233 684




775 095 774




85 137 909




11 %





20



Buildings and associated costs


186 396 513


182 901 221


3 495 292


2 %





21



Data processing, equipment and movable property


137 467 641


106 080 064


31 387 578


30 %





23



Current administrative expenditure


10 373 435


10 778 699


– 405 264


–4 %





Title 2 ‘Buildings, furniture, equipment and miscellaneous operating expenditure’




334 237 589




299 759 983




34 477 606




12 %





30



Meetings and conferences


30 180 428


26 242 041


3 938 387


15 %





32



Expertise and information: acquisition, archiving, production and dissemination


97 821 408


93 647 680


4 173 728


4 %





Title 3 ‘Expenditure resulting from general functions carried out by the institution’




128 001 836




119 889 721




8 112 116




7 %





40



Expenditure relating to certain institutions and bodies


76 088 322


69 215 824


6 872 498


10 %





42



Expenditure relating to parliamentary assistance


153 418 841


153 358 430


60 411


0,04 %





44



Meetings and other activities of current and former Members


310 000


310 000


0


0 %





Title 4 ‘Expenditure resulting from special functions carried out by the institution’




229 817 163




222 884 254




6 932 909




3 %





Title 10‘Other expenditure’




0




0




0



—





Total




1 552 290 272




1 417 629 732




134 660 540




9 %





Figure 2


Breakdown of 2010 expenditure by chapter





Figure 3


Evolution of committed appropriations between 2009 and 2010, by chapter








I.   Chapter 10‘Members of the institution’







25.


This chapter accounted for 13 % of total expenditure in financial year 2010 and was up by 24 % on 2009. This increase can be explained by an increase on Item 1000‘Salaries’ — up by 121 % and a 16 % increase on Item 1004‘Ordinary travel expenses’ which was compensated by a decrease on Item 1006‘General expenditure allowance’ — down by 13 % and Item 1033‘Optional pension scheme for Members’ — down by 99 %.










26.


These developments were due to the entry into force of the new Member’s Statute in 2009. Financial year 2010 was the first year in which the Statute for Members was implemented in full. First estimations for the budget 2010 were made in the beginning of 2009, i.e. before the coming into force of the Members’ Statute. Even at the end of 2009 after the first months of implementation of the Members’ Statute, the evaluation of the financial needs could only be estimated with a certain range of insecurity, given that 2009 was a untypical year with more than 50 % of Members elected for the first time, with the situation that the rules were new for Members as well as for the administration, with the specificities of a post-election period.










27.


Commitments against Item 1000‘Salaries’ stood accordingly at EUR 67 712 999 (33 % of Chapter 10 commitments), while EUR 75 133 000 was committed against Item 1004‘Ordinary travel expenses’, accounting for 36 % of Chapter 10 commitments. The latter item covers travel and subsistence expenses in connection with travelling to and from the places of work and other duty travel.










28.


In 2010 Members made a total of 17 058 journeys to attend part sessions in Strasbourg and Brussels, 30 216 journeys to committee meetings and 2 536 journeys to political group meetings in Brussels (9). As regards travel outside Parliament’s usual workplaces, there were 866 journeys to committee meetings, 1 399 journeys to political group meetings and 1 842 journeys in connection with parliamentary delegation meetings.










29.


Commitments against Item 1006‘General expenditure allowance’ totalled EUR 36 966 241 (18 % of Chapter 10 commitments). That amount covered expenses resulting from the parliamentary activities of Members. The monthly allowance equals EUR 4 223.




J.   Chapter 12‘Officials and temporary staff’







30.


This chapter accounted for 34 % of 2010 spending — the largest share of total expenditure. There was a 6 % increase in spending as compared to previous year due to an increase against Article 120. It was due mainly to higher spending (+ 6 %) against Item 1200‘Remuneration and allowances’ which was reflected in the amending budget (+ EUR 4 565 164) and transfers following the decision of the Court of Justice concerning the backdated salary adaptation in 2009.










31.


The Item 1200 had to be reinforced by EUR 6,2 million (transfer C6) due to a lower real vacancy rate than assumed (too high standard flat rate abatement assumed at the planning stage) and the fact that the 2010 budget had not sufficiently taken into account the increasing number of transfers of officials from other European institutions, when new and vacant posts are filled in. Indeed, these transfers concerned mainly qualified people joining the Parliament with higher grades than the basic grades, AST 1 and AD 5, foreseen for the appropriation evaluation for new posts. Moreover the transfer C12 has increased the appropriations on the item by EUR 10,6 million. The objective of this transfer was to provide sufficient funds to account for the backdated salary adaptation in 2009 (10) and 2010.










32.


In Chapter 12, Item 1200‘Remuneration and allowances’ accounted for some 99 % of expenditure. Commitments against this item totalled EUR 525 864 796.










33.


In 2010, 301 officials and temporary staff members were recruited to the General Secretariat, 149 temporary agents were recruited to political groups and 425 were recruited as accredited parliamentary assistants. Parliament had employed a total of 5 515 officials and temporary staff members as at 31 December 2010. Of those staff members 4 951 were employed by the Secretariat, and 564 by the political groups.










34.


As regards the gender breakdown, women accounted for 25 % of Heads of Unit, 28 % of Directors and 33 % of Directors-General as at 31 December 2010. The figure below gives a gender breakdown of staff by function group.

Figure 4


Secretariat staff by gender








K.   Chapter 14‘Other staff and outside services’







35.


This chapter accounted for 7 % of expenditure in 2010. The 17 % increase on 2009 was due to 27 % higher spending on Item 1402‘Conference interpreters’ and Article 142‘Outside services’ (+ 20 %). 52 % of Chapter 14 appropriations were allocated to Item 1402, and 24 % to Item 1400‘Other staff’.










36.


For Item 1402‘Conference interpreters’, commitments totalled EUR 54 990 000 and covered, as part of interinstitutional cooperation (among others) the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters used by Parliament to service meetings organised by Parliament or by other institutions which cannot be serviced by Parliament interpreters (officials and temporary staff).










37.


Parliament interpreters and auxiliary conference interpreters worked 109 256 interpreter days in 2010 providing service to the Parliament and other institutions (11) where the Parliament services provide interpretation (16 % up on 2009, which was an election year). Parliament interpreters worked 51 977 days (21 % up on 2009), and auxiliary conference interpreters 57 279 (12 % up on 2009).










38.


Commitments against Item 1400‘Other staff’ totalled EUR 25 212 376. This item mainly covers the remuneration, including allocations and allowances, of other staff, including contract and local staff and special advisers, employer's contributions to the various social security schemes and the impact of salary weightings applicable to the remuneration of these staff as well as the employment of temporary agency staff. As at 31 December 2010, Parliament employed 634 contract staff. Additional appropriations were transferred to this item during the year to finance recruitment of Croatian contract staff in preparation for Croatia's accession to the EU.










39.


A breakdown of contract staff by function group is given in Figure 5.

Figure 5


Contract staff by function group








L.   Chapter 16‘Other expenditure relating to persons working with the institution’







40.


This chapter accounted for 1 % of expenditure in 2010. There was a 5 % decrease in appropriations committed against this chapter in comparison with 2009, owing to no spending against Item 1613‘Further training mission expenses’. This item was eliminated from 2010 budget nomenclature and the appropriations were transferred to Article 300‘Expenses on staff missions and duty travel between the three working places’.










41.


Thirty nine per cent of Chapter 16 commitments were made against Item 1654‘Early childhood centre and approved day nurseries’, 28 % against Item 1612‘Further training’ and 17 % against Item 1652‘Current operating expenditure for restaurants and canteens’.










42.


Sub-item 1654/01 ‘Early childhood centre and approved day nurseries: outside management of Parliament's day nursery and family room in Brussels and ancillary expenditure’ accounted for bulk of spending against Item 1654. Commitments against this item totalled EUR 5 163 866 and covered Parliament's contribution to the overall costs of the early childhood centre and outside crèches with which an agreement has been concluded.










43.


Commitments against Item 1612‘Further training’ amounted to EUR 3 680 850 and covered expenditure on training for improving staff skills and the performance, and efficiency of the institution. In 2010 there were 7 504 people who attended in-house language courses, and additionally 392 participants attended courses outside the place of work. Furthermore, 733 people attended IT courses and 998 attended financial training courses. Eighty five staff members attended courses held by the European School of Administration. As regards non-linguistic training, altogether 6 853 participants attended in-house training courses, and 198 attended outside courses.










44.


Commitments against Item 1652‘Current operating expenditure for restaurants and canteens’ stood at EUR 2 313 000. This item covers restaurant and canteen operating costs. The restaurants and canteens served some 1 339 000 customers, and the staff shop some 161 000.




M.   Chapter 20‘Buildings and associated costs’







45.


This Chapter accounted for 12 % of 2010 expenditure, up by 2 % on 2009. The higher spending against Items 2003‘Acquisition of immovable property’ (12), 2022‘Cleaning and maintenance’ and 2000‘Rent’ was compensated by lower spending on Item 2007‘Fitting-out of premises’ and 2001‘Lease payments’. As regards the Item 2001, an amount of EUR 86 million of appropriations from assigned revenue was entered on this item in 2010 (see Part I of the report concerning the appropriations from assigned revenue).










46.


A breakdown of Chapter 20 appropriations by expenditure type is given in figure below.

Figure 6


Breakdown of Chapter 20 expenditure














47.


The commitments entered into against Item 2022‘Cleaning and maintenance’ (21 % of the chapter) stood at EUR 39 351 882 and covered the cost, on the basis of current contracts, of maintaining premises, lifts, heating and air-conditioning systems and fire doors, as well as repainting and repair work, etc.










48.


The commitments entered into against Item 2026‘Security and surveillance of buildings’ (21 % of the chapter) totalled EUR 38 917 198 and covered essentially the costs of caretaking and surveillance in respect of buildings occupied by Parliament at its three habitual places of work and the information offices. There were 1 023 (13) security agents working at the Parliament's premises at the end of 2010.




N.   Chapter 21‘Data processing, equipment and movable property’







49.


This chapter accounted for 9 % of 2010 expenditure. Chapter 21 spending was 30 % up on 2009, owing in particular to higher spending against Article 210‘Computing and telecommunications’. Spending on this item increased by 34 % due to three C transfers (7, 11 and 14) totalling around EUR 24 m. The appropriations of Article 2100 amount to 82 % of Chapter 21. A majority of this chapter's appropriations is distributed to two Items: 2100‘Equipment and software for information and innovation technologies’ (41 %) and 2102‘Outside assistance for information and innovation technologies’ (41 % as well). A breakdown of Chapter 21 expenditure is given in the figure below.










50.


The 30 % increase reflected in the abovementioned transfers is due to an introduction of the medium-term ICT strategy adopted by the Bureau and in particular the Knowledge Management System and very significant IT projects included in these programmes. The extension of wireless networks and Data Centre in Brussels play also a major part as regards the budgetary implications (for more details see Part III of the report).

Figure 7


Breakdown of Chapter 21 expenditure














51.


Commitments entered into against Item 2100‘Equipment and software for information and innovation technologies’ amounted to EUR 56 626 299. This appropriation covered expenditure on the purchase, hire, servicing and maintenance of equipment and software for the institution, and related work. This equipment and software relates mainly to systems at the computer and telecommunications centre, computing at departmental level and in the political groups and the electronic voting system.










52.


Commitments entered into against Item 2102‘Outside assistance for information and innovation technologies’ amounted to EUR 55 814 490 and mainly covered the cost of outside assistance from service bureaux and data-processing consultants in connection with the operation of the computer centre and the network, the production and maintenance of applications, support for users, including Members and political groups, the carrying out of studies, and the drawing up and input of technical documentation.










53.


Computing capacity and processing power increased by 28 % over the period under review. In December 2009, memory capacity stood at 1 803 021 gigabytes (Gb), as against 2 314 240 Gb at the end of 2010. As regards processing power, Parliament’s central IT systems’ capacity to process a given quantity of data within a given period of time is maintained at the same level as in the previous year. Furthermore, with a view to ensuring information system security, the number of patches tested and integrated into the network, servers, software and workstations decreased by 46 % (1 886 in late 2009, as against 1 019 in late 2010) due to higher stability of the IT system.




O.   Chapter 23‘Current administrative expenditure’







54.


This chapter accounted for 1 % of 2010 expenditure. The 4 % decrease against this chapter over 2009 was due mainly to lower spending against Article 232 (Legal costs and damages — down by 21 %).










55.


Expenditure against this article broke down as follows: 55 % against Article 235‘Telecommunications’; 19 % against Article 230‘Stationery, office supplies and miscellaneous consumables’ and 10 % against Article 232‘Legal costs and damages’.




P.   Chapter 30‘Meetings and conferences’







56.


This chapter accounted for 2 % of 2010 expenditure. 2010 appropriations were 15 % up on 2009. This was due to an increase against Article 300‘Expenses on staff missions and duty travel between the three working places’ In 2010 the Parliament gradually resumed full activity following the 2009 election year.










57.


In 2010, there were 33 200 missions (journeys) representing a total of 98 629 mission days. Most of the missions involved travel between Parliament's three places of work (Brussels — 5 391 missions; Strasbourg — 20 125; and Luxembourg — 2 477).




Q.   Chapter 32‘Expertise and information: acquisition, archiving, production and dissemination’







58.


Appropriations against this chapter accounted for 6 % of 2010 expenditure. There was a 4 % increase of appropriations as compared to previous year. Twenty five per cent of the appropriations against this chapter were utilised for Item 3244‘Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries’, 14 % for Item 3242‘Expenditure on publication, information and participation in public events’, 13 % for Item 3243‘Visitors’ Centre’ and 12 % for Item 3248‘Expenditure on audiovisual information’.










59.


A breakdown of expenditure is given in figure below.

Figure 8


Breakdown of Chapter 32 expenditure














60.


Commitments made against Item 3244‘Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries’ totalled EUR 24 534 587 and covered subsidies granted for group visits and associated supervision and infrastructure costs, the running costs of the Euroscola programme, and the financing of traineeships for opinion multipliers from third countries.










61.


Commitments made against Item 3242‘Expenditure on publication, information and participation in public events’ amounted to EUR 13 633 133 and covered, in particular, expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries, and updating of the Legislative Observatory (OEIL).










62.


Commitments entered into against Item 3243‘Visitors’ Centre’ increased significantly (+ 227 %) as compared to 2009 and amounted to EUR 12 725 985. The evolution of expenditure is in line with the planning of this highly complex project. For details see Part III of the report.










63.


Commitments entered into against Item 3248‘Expenditure on audiovisual information’ totalled EUR 12 137 103 and covered expenditure relating to:






—


the operating budget of the audiovisual sector (including services under its own control and outside assistance such as technical services for radio and television stations, provision, production and coproduction of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes, and other measures to develop relations between the institution and audiovisual broadcasting bodies),










—


expenditure on live Internet broadcasting of plenary sittings and parliamentary committee meetings,










—


the recording of part-session proceedings on DVD-ROMs,










—


the establishment of appropriate archives and a search engine ensuring uninterrupted public access to that information.














64.


As regards the production of audiovisual information, in 2010 there were 12 275 hours produced for the media and other clients. It is worth noting that altogether 767 half-day committee meetings were webstreamed (comparing to 2009 the volume of committee sessions streamed has doubled). Concerning production of Europe by Satellite 809 news items, 58 info-clips and 475 live-stories were produced.




R.   Chapter 40‘Expenditure relating to certain institutions and bodies’







65.


This chapter accounted for 5 % of 2010 expenditure and there was a 10 % increase as compared to previous financial year. Article 400‘Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members’ accounted for 70 % of Chapter 40 appropriations. Commitments against that article totalled EUR 53 355 142 and were intended to cover the following in respect of the political groups and the non-attached Members:






—


secretarial, administrative and operational expenditure,










—


expenditure on political and information activities conducted in connection with the European Union's political activities.














66.


Article 402‘Contributions to European political parties’ accounted for 18 % (EUR 14 m) of Chapter 40 appropriations.

Figure 9


Breakdown of Chapter 40 expenditure








S.   Chapter 42‘Expenditure relating to parliamentary assistants’







67.


This chapter accounted for 10 % of 2010 expenditure and the expenditure was stable between 2009 and 2010. Item 4220‘Parliamentary assistance’ accounted for 99 % of commitment appropriations against this chapter. Commitments made against the article totalled EUR 152 645 163 and parliamentary assistance expenses. It is recalled that the amending budget in 2010 increased the personal assistance to Members (see Part I of the report for details).










68.


On 31 December 2010 there were 1 483 parliamentary accredited assistants working at the EP. In December 2010, 2 198 local assistants had an employment contract with Members. The average number of employed local assistants was 3,4 per Member. The number of employed local assistants per Member varies greatly, between 0 and 45 during 2010. Although 97 Members have no local employees, 35 Members recruited more than 10 employees in their Member States during 2010.




T.   Title 10‘Other expenditure’







69.


The chapters in this title contain provisional appropriations that may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations are dealt with in Section I of this report. Initial appropriations against this title amounted to EUR 46 441 800 — some 3 % of total initial appropriations. A total of EUR 42 241 800 was transferred out and the amending budget diminished the appropriations on Chapter 10 5 ‘Provisional appropriation for buildings’ by EUR 4 000 000. The unused balance on Chapter 10 1 ‘Contingency reserve’ stood at EUR 200 000 — around 0,01 % of total final appropriations in 2010.




III.   2010 OBJECTIVES AND RESULTS







70.


Following the 2009 European elections, in 2010 the Parliament gradually resumed full activity during the year. It was a year of continued adaptation as concerns the improvement of working methods and modernisation, which go hand in hand with its political and legislative responsibilities, and the evaluation concerning a series of major multiannual initiatives launched during the past few years. Following the ratification of the Lisbon Treaty and its entry into force on 1 December 2009, necessary adaptations requiring budget expenditure had to be dealt with (compare information on amending budget in Part I of the report).










71.


The objectives listed below are based on the guidelines set by the Secretary General for 2009-2010 as well as the ones adopted by the Parliament in its resolutions:






—


Guidelines for the 2010 budget procedure — Sections I, II and IV to IX dated 10 March 2009










—


European Parliament's estimates for 2010 dated 5 May 2009










—


Amending budget No 1/2010: Section I — Parliament dated 19 May 2010








A.   Facing enhanced legislative role through the Lisbon Treaty







72.


The Treaty extended the use of co-decision as the ordinary legislative procedure, which applies to about 95 % of the legislation. The Treaty had also important consequences for all cases where the consultation procedure has been replaced by the consent procedure, particularly with regard to the negotiation and conclusion of international agreements.










73.


Moreover, the Treaty of Lisbon implied additional technical follow-up from Parliament’s services: Citizens’ initiatives, compulsory consultation of the Committee of the Regions and of the Economic and Social Committee, greater responsibility of the European Central Bank, new role in the appointment of Judges and Advocates-General of the Court of Justice and the General Courts, new rights to be informed, etc.





A.1.   Internal policies of the EU







74.


The entry into force of the Lisbon Treaty has given new important prerogatives to the EP, in areas such as agriculture (Committee AGRI), fisheries (PECH), freedom, security and justice (LIBE), multilateral surveillance (ECON), and it has introduced important changes in the EU budgetary procedure (BUDG). New instruments are being put in place such as the Citizens’ initiative (AFCO), delegated and implementing acts (horizontal responsibility: JURI), the European External Action Service EEAS (with a role for AFCO on institutional aspects, JURI on staff regulations, CONT on financial regulation and BUDG on its budget). The procedures where the EP consent is required (mostly international agreements) has implied consultations of committees: e.g. TRAN, LIBE or PECH.










75.


The reinforcement of the role of national parliaments by the Lisbon Treaty had a direct effect on the working methods of Parliament, and in particular of parliamentary committees; the new mechanism of enhanced control of the principle of subsidiary (‘yellow’ and ‘orange’ card), the additional safeguard measures introduced by the Lisbon Treaty (‘emergency breaks’), or the necessary development of a pre- and post-legislative dialogue with national parliaments has an impact on the committees’ activities and workload.










76.


Many important legislative decisions have been started and prepared by the committees: from the rejection of the SWIFT data sharing agreement to the adoption of the 2011 budget, the Citizens’ initiative, the financial supervision package, the EEAS, economic governance, etc. The legislative activity is regaining pace swiftly, and many strategic non-legislative initiatives by the Commission put forward in 2010 may be followed by a high number of related legislative proposals in the next months, notably in the framework of the EU 2020 Strategy.










77.


For the first time following the entry into force of the Lisbon Treaty, the substantially revised EU budget procedure was implemented. Moreover, the Parliament assumed new responsibilities as regards the compulsory expenditures of the EU. Additionally, the EP started work on the alignment of the interinstitutional agreement on budgetary discipline and sound financial management to the requirements of the Treaty of Lisbon and looked forward to a fully-fledged mid-term review of the multiannual financial framework.





A.2.   External policies of the EU







78.


The Treaty has important consequences in the field of external relations. Parliament enjoys new legislative, budgetary and control powers and a role to play in the nominations and relations with the Commission Vice-President and High Representative and his/her Special Representatives). For Parliament this affects in particular its bodies dealing with the common commercial policy and with the External Action Service.










79.


In the framework of the negotiations on the establishment of the European External Action Service (EEAS), the EP obtained important concessions in terms of Parliament’s scrutiny and democratic ex-ante control of the Common Foreign and Security Policy (CFSP). Parliament obtained the right to be consulted, in a format suited to the confidentiality of the case, before the adoption by the Council of CFSP mandates or strategies. It also obtained the right for MEPs to have access to classified CFSP information on a need to know basis (first used for the negotiating mandate on the EU Libya Framework Agreement) and a commitment by the High Representative/Vice-President that she would initiate the process of renegotiating the Interinstitutional agreement on access to classified Common Security and Defence Policy (CSDP) information. The Committee on Foreign Affairs has also received the right to interview nominees for Head of Delegation or EU Special Representatives’ posts before they take up their duties. Four newly appointed Heads of EU Delegations have been interviewed so far in in-camera meetings. Finally, Parliament obtained much greater transparency in the CFSP budget given that from now on the ordinary procedure will apply and that the major CSDP missions will be clearly identified in separate items (as already done in the 2011 budget).










80.


With the Lisbon Treaty the EU's relations with European Economic Area (EEA) and its Member States have changed in quality, due to the now direct involvement of the EP in the negotiation of a significant number of agreements with the EEA and more than 100 bilateral agreements with Switzerland.










81.


As regards the EU enlargement, 32 Croatian contract staff was recruited. They were essentially assigned to the language services and services of other Directorates-General involved in preparations for enlargement. From mid-September the new Croatian Unit commenced work on the translation of key EP documents.




B.   Improving services to Members


B.1.   Legislative support







82.


Following the entry into force of the Lisbon Treaty and the new responsibilities of the Parliament, the staffing levels of the parliamentary committee secretariat departments have been upgraded and will in future consist of 6 or 9 or 12 administrators depending on their legislative workload. Equally the staffing levels of the policy departments, the relations with national parliaments, the library, political groups’ secretariats as well as the envelope for Members’ assistants have been adapted. The amending budget increased the staff levels for the political groups by 75, for the committee secretariats by 70 and for relations with national parliaments by 5 posts. The secretariat allowance has been increased by EUR 1 500 per Member per month. Furthermore, to increase the efficiency the secretariats of delegations and inter-parliamentary assemblies have been grouped together in joint regional clusters allowing the colleagues to specialise in a region and to facilitate information exchange between connected bilateral delegations and multilateral assemblies.










83.


The provision of assistance to the President and Vice-Presidents has been improved through the preparation of part-session briefings by an inter-service task force involving the Directorate for the Plenary, the Directorate for Presidency Services, the Directorate for Legislative Acts and the Directorate for the Library.










84.


The provision of services for Members (analytical services and library briefings) grew significantly (+ 40 % compared with the corresponding period during the sixth parliamentary term): analytical services were consolidated, and information services expanded steadily. Analytical production increased in terms of both volume and number of products. New products were developed with a view to meeting Members’ needs more effectively. The service provided to library clients (not just MEPs) was improved by introducing a new electronic catalogue-management system (including for acquisitions), which is integrated into the website.










85.


The establishment of mechanisms for receiving and forwarding the opinions of national parliaments (the number of which is growing rapidly) has allowed better communication between parliaments in this area and faster, more flexible provision of information to the relevant parliamentary committees.





B.2.   Members Statute and Assistants Statute







86.


The year 2010 was the first full year in which Parliament was responsible for implementing the new Statute for Members and the new Statute for Assistants. The Temporary Evaluation Group on Implementation of the Members’ and Assistants’ Statute (TEG), set up by the Bureau in 2009 and composed of four Vice-Presidents, the Quaestor in charge and the Chair of the Legal Affairs Committee, continued its work in 2010 supported by Parliament’s services. The recommendations of the TEG have resulted in a set of modifications to the Implementing Measures for the Statutes of Members and Assistants adopted by the Bureau in its meetings in 2009 and 2010.










87.


The services prepared the IT applications required to implement the Statute as well as the adaptation of the necessary forms for Members and assistants and a wealth of information (various sets of Questions and Answers to be distributed to Members, information sheets for the intranet, etc.).





B.3.   Equal access to language facilities for Members







88.


Interpretation was provided for the European Parliament for 5 664 meetings including missions outside the three working places and IAP services. Furthermore interpretation was made available for 590 meetings for the European Commission, 69 meetings for the Committee of the Regions, 136 for the Court of Auditors including missions and 6 for the Translation Centre.










89.


The total of 1 721 191 pages was translated (1 033 176 of them internally, 381 804 externally and 306 211 for the verbatim report). The analysis of translation by category and its evolution since 2008 is shown below. The Parliament services coped successfully with translation demand despite the fact that the minimum deadlines for submission of documents for translation laid down in the Code of Conduct on Multilingualism were respected in only 35 % of cases.

Figure 10


Analysis of pages translated between 2008 and 2010









B.4.   Information and Communication Technology







90.


Following the proposal of the Committee on ICT Innovation Strategy, the Bureau adopted the medium-term ICT strategy plan on 24 March 2010. This strategy is built on three pillars:






—


making full use of the new Lisbon Treaty with a view to empowering MEPs in the exercise of their mandate,










—


enhancing mobile communication, connectivity, mobility and interoperability,










—


strengthening institutional communication with national parliaments, European citizens and civil society.














91.


ICT in the European Parliament needs to meet two objectives. The first objective is to establish and maintain sustainable and high quality service in the usage of ICT, for its institutional communication with the European citizens, for providing support to its Members and for the functioning of its administration. The second objective is to deliver ICT products for the political guidelines for ‘Making full use of the new Lisbon Treaty in view of empowering MEPs to exercise their mandate’ to ‘Enhancing mobile communication, connectivity, mobility and interoperability’ and ‘Strengthening the institutional communication with national Parliaments, European citizens and civil society’.










92.


In the framework of the strategy, the Knowledge Management System (KMS) aims to provide Members and the General Secretariat with a single search engine for legislative documents based on multilingual metadata which can be shared interinstitutionally (14). 2009 and 2010 were dedicated to the production of indexation process, functional specifications, completion of external websites and databases.










93.


As regards the new Data Centre in Brussels the design and the target architecture as well as migration plan were completed. As part of the e-Parliament project, a production of AT4AM (management of amendments) started. In the context of the project Paperless, proof of concepts for e-Meeting and e-Committees have been delivered. For the wireless network in the hemicycles in Brussels and Strasbourg light equipment was installed. Study and preparation of the implementation of Wi-Fi in all Member buildings has been completed. Furthermore, a new MEP ITEC Service Desk was launched to provide personalised help to Members.




C.   Communication Policy







94.


Concerning audiovisual website for professionals, a new, user-friendly online audiovisual platform was launched in December 2010. It already became the number one contact point for Parliament-produced broadcast quality video, audio and photo material, especially on thematic packages. The web streaming service has been extended to all parliamentary committees, press conferences and important institutional events. 13 simultaneous streaming are now available.










95.


Key improvements of Parliament’s web television included re-organising the content, higher speed programme transmission, visual enhancements and navigation across specific themes. At the same time, an increased integration of Europarltv programmes was realised through Parliament’s main website and Facebook pages. There were 9 858 549 unique visitors in 2010 and 255 922 828 pages were visited in total.










96.


In all activities organised by them, the EP Information Offices (EPIOs) reached around 6 million citizens directly and 60 million citizens indirectly. In particular, EPIOs organised 86 Citizen’s Fora, including 5 with cross border dimension. The fora proved to be a success tool to increase both qualitatively and quantitatively Parliament’s direct contacts with EU citizens. Furthermore, EPIOs organised successfully events celebrating International Women’s Day and Europe day, marking this year the 60th anniversary of Schuman Declaration. From the daily press reviews put together by the EPIOs, a total of about 100 features on the Europe Day celebrations were identified in the media of more than half the Member States. Altogether 26 events and campaigns were organised all over the world and they reached 100 552 participants inside the EP premises and thousands of participants outside the premises.










97.


For Sakharov Prize several diversified activities were organised by all EPIOs to promote Human Rights and Sakharov Prize. In 2010 the Prize was awarded to the Cuban Guillermo Farinas.










98.


In 2010 for the first time the Visitors Service welcomed more than 300 000 visitors. There were around 220 000 visitors in Brussels and about 80 000 during the plenary sessions in Strasbourg. In total these visitors represented around 7 900 groups. Around 28 400 were individual visitors most of whom followed the new multimedia-guided visit in Brussels. In Strasbourg, a total of 8 574 participants (secondary school students and teachers) took part in the monthly Euroscola events hosted by the Information Office.










99.


The highly complex project Visitor’s Centre enters its final phase. It is organised in 8 experience areas with a total of 36 different thematic media installations which will be accessible through more than 300 access points. The stationary exhibition contains more than 700 different stories or ‘things to see’ in the exhibition. Taking into account the media guide tour, the multimodal role-play game, specific content adaptations for children and disabled persons and the MEP wall clips, the overall number of ‘information units’ will exceed 4 500. Taking into account multilingualism, the number of individual ‘information units’ which need to be produced and place in the exhibition is situated in the range between 20 000 and 30 000 units. The thematic approach is multi-facetted ranging from political science and legislative matters to history and sociology. Contrary to traditional museum projects, which are based on an existing collection, the development and production of the exhibition content is integral part of the Visitors’ Centre project. This makes planning and procurement processes very complex.










100.


The project to establish a House of European History was initiated by the President of the European Parliament Hans-Gert Pöttering in 2007. The same year the Bureau decided to constitute a Committee of Experts to draw up a concept for the House of European History. According to the ‘Conceptual Basis’, one of the key objectives of the House of European History ‘is to enable Europeans of all generations to learn more about their own history and, by so doing, to contribute to a better understanding of the development of Europe, now and in the future’. Following the publication of the architectural competition, 26 valid expressions of interest were received. These expressions of interest were examined by an evaluation committee, which finished its work in January 2010. As a result of this examination, 12 candidates have been retained and are asked to prepare a preliminary design. In September 2010, an international jury has examined the projects.




D.   Property policy







101.


The medium-term property policy adopted by the Bureau decision of 24 March 2010 foresees the following objectives:






—


the purchase of the buildings occupied by Parliament,










—


the early payment of the costs involved on the basis of the availability of appropriations (use of mopping-up transfers, surpluses) in order to reduce the financial charges,










—


the geographical concentration of Parliament's buildings with a view to generating economies of scale in respect of in-house services (transport, maintenance, etc.).














102.


At its meeting of 24 March 2010 the Bureau authorised the Vice-Presidents with responsibility for Parliament’s property policy and the Secretary-General to implement that medium-term policy and to submit any relevant proposal to the Bureau for a decision. In particular, it set as an objective the purchase of the buildings rented by Parliament in Brussels.










103.


In that connection, in 2010 the REMARD Building in Brussels was acquired and a project of purchase for the Europe House in Sofia has been prepared.










104.


In connection with the extension of the KAD Building in Luxembourg, the cost of the contract concluded for geothermal works was 30 % lower than projected. This welcome result is explained by a wide-ranging tendering procedure, in which firms from more than four different countries participated. The invitation to tender for the construction of the building was published in August 2010. The invitation to tender for funding the construction work was published in late December 2010.










105.


Work on the Budapest, Washington, London and The Hague information offices has been completed. The design contract for the Copenhagen office has been signed. The Bureau agreed to the opening of rental negotiations with the owners of the buildings in which the Helsinki and Wrocław offices are scheduled to be located. In Sofia, the Rakovsky Building was selected following a property search. A final decision on the matter is to be taken by the authorities by 31 March 2011.




E.   Environmental policy







106.


With a view to reducing carbon emissions, new framework contracts and addenda to existing contracts must stipulate that all official cars and commercial vehicles provided for Parliament’s use must comply with the Euro5 standard. Parliament's own vehicles are also being replaced. A new contract for Members’ transport in Strasbourg has also been implemented.










107.


Parliament has set up a ‘paying agent’ scheme with STIB in Brussels to promote the use of public transport (STIB buses, trams and underground trains). Under the contract, signed in October 2010, Parliament bears 50 % of the cost of annual season tickets purchased by its officials and other staff. This system has been in operation since late December 2010.










108.


A major environmental project entitled ‘Relighting’ in Brussels (to replace the bulbs in all offices with LED bulbs in order to generate energy savings) was also launched at the end of 2010.




F.   Modernisation and restructuring of the Secretariat







109.


The major changes to the organisation chart and management of the EP are summarised in the table below:

Table 12


Summary of restructuring changes in the General Secretariat in 2010







DG


Restructuring and modernisation




DG PRES


The Directorate for Presidency Services and the Directorate for Resources were set up in May 2010 with a view to separating financial operations from the rest of the DG’s work. The Finance Unit is now responsible for all matters relating to financial initiation and ex ante verification. Planning, contract management and procurement and tendering procedures have been centralised within the Directorate for Resources.




DG IPOL and EXPO


Resource Directorates have been introduced in order to further professionalise management of personnel, finance and IT.




DG COMM


The Resource Directorate was created by Bureau decision on 19 April. This Directorate, comprising three units (Finances, Personnel and IT) became operational as of 1 May 2010
In November 2010 a new Performance and Strategic Management Unit was set up, attached directly to the Director General, responsible for the monitoring, measurement and reporting activities of the DG.
The European Parliament Liaison Office in Washington, which is administratively part of Directorate B, was officially opened in April 2010.
In March 2010 DG COMM took over administrative and financial responsibility for the House of European History. Selection procedures for the first wave of staff have been completed and the first members of staff were appointed as of November 2010.




DG INLO


To enable Parliament to meet its obligations as owner and tenant of the buildings it occupies, particularly at the three places of work and in the various Member States, a plan for restructuring and increasing human resources in DG INLO was approved in 2009. This is to be achieved over three years from 2010 by creating a new administrative structure, which may be summed up as follows:






—


strengthening and reorganising the Directorate for Infrastructure by creating: three units for the management and maintenance of buildings at each of the three places of work; two units, in Brussels and Luxembourg, to manage current and future projects, and a General Coordination Unit for infrastructure,










—


setting up three central units: a Budgetary Planning, Execution and Control Unit, a Contracts and Procurement Unit and a General Coordination Unit,










—


a staffing increase for and reorganisation of the Directorate for Logistics.




The restructuring began in February 2010 and will continue through the 2011 and 2012 financial years.




DG TRAD








—


The Terminology Service was upgraded to a unit.










—


From mid-September the new Croatian Unit was set up and commenced work on the translation of key EP documents.








DG INTE


Three new units (Interpreter Training and Contacts with Universities, Communication — Interinstitutional & International Cooperation, Total Quality Management) have been created and three new helpdesks within the Programming Unit are in the process of being set up.




Legal Service


The Legal Service was restructured, with the number of units in each directorate being increased from two to three as from 15 February 2010. A new breakdown of responsibilities among the three units in the Directorate for Institutional and Parliamentary Affairs was introduced on 1 October 2010.




Services attached directly to the Secretary General


A position of Risk Manager has been created in June 2010. The mission and framework for the newly established Risk Management Service are examined in depth on the basis of internationally accepted standards and documentation and the risk management rules and practices applied in the European Commission.














110.


As regards other management improvements, accrual based accounting has been introduced in the Parliament. The implementation of the IT support for these modifications has put up speed in the end of 2010. Work Packages 1 (Initialisation of balances suppliers/service providers) and 2 (Incoming invoices and suppliers/service providers) have been put fully into production. For work package 3 (outgoing invoices and debtors’ ledger) the part which relates to business requirements, accounting entries, reports was finished.










111.


The new application ‘Web Contracts’ for the financial and administrative management of procurement procedures (AWP key project 100.c) started its pilot phase in 2010 with strong participation of almost all DGs.










112.


Last but not least, a thorough monitoring has been introduced as regards the Administrative Work Programme 2009-2011 of all Directorates-General. The Administrative Work Programme is a management tool and, as such, reflects what has been achieved by each DG and the Legal Service over the work period. All DGs report regularly on the progress of their key projects.






(1)  OJ L 248, 16.9.2002, p. 1.

(2)  OJ L 357, 31.12.2002, p. 1.

(3)  PE 349.540/BUR/ANN/FIN.

(4)  Interinstitutional Agreement between the European Parliament, the Council and the Commission on budgetary discipline and sound financial management (OJ C 139, 14.6.2006, p. 1).

(5)  Article 9(1) and 9(4) of the Financial Regulation

(6)  Article 9(1), 9(2)(a) and 9(5) of the Financial Regulation

(7)  Art. 24 — Budgetary authority decision; Art. 43 — Budgetary authority decision for transfers involving provisional appropriations.

(8)  Decision by the institution to transfer appropriations within a given article.

(9)  Note that a journey is assigned as ‘to political group meeting’ even though a deputy could have also taken part in the committee meeting afterwards and vice versa.

(10)  In December 2009, in its annual decision on salary adjustments pursuant to Articles 64 and 65 of, and Annex XI to, the Staff Regulations, the Council decided on an increase of only 1,85 % from 1 July 2009, although the Commission had proposed an increase of 3,7 % based on the ‘method’ contained in Annex XI to the Staff Regulations. Following the Council decision, the Commission appealed to the Court of Justice of the European Union in Case C-40/10, Commission v Council, concerning the 2009 salary adjustment. Since the Court’s judgment, which was handed down on 24 November 2010, quashed Council Regulation No 1296/2009, the Council adopted a new regulation in late December 2010. The portion of the salary adjustment that had initially been rejected (1,85 %) therefore needed to be paid retroactively for the period from July 2009 to December 2010.

(11)  Court of Auditors, Ombudsman, Translation Centre, Commission meetings in Luxembourg and partly Committee of the Regions

(12)  There were no committed appropriations in 2009

(13)  Figures estimated on the basis of service contracts which lay down an obligation to produce a specific result, but no specific staff complement.

(14)  Note that this KMS only covers the legislative part of the institution’s activities, not the administrative part.


ANNEX I

OVERVIEW OF C TRANSFERS IN FINANCIAL YEAR 2010











(EUR)




No


To/From
Chapter/Article/Item


Chapter/Article/Item number


Chapter/Article/Item heading


Amount transferred in


Amount transferred out





C1




from Chapter




Chapter 10 3




Enlargement reserve



 


– 750 000




to Chapter



14



Other staff and outside services


 


 




to Item



1400



Other staff


750 000


 





C2




from Chapter




Chapter 10 0




Provisional appropriations



 


–6 516 600





to Chapter





20





Buildings and associated costs



 


 




to Item



2008



Other expenditure on buildings


2 340 000


 





to Chapter





21





Data processing, equipment and movable property



 


 




to Item



2120/01


Furniture: purchases and replacement of furniture


749 600


 





to Chapter





32





Expertise and information: acquisition, archiving, production and dissemination



 


 




to Item



3242/01


Expenditure on publication, information and participation in public events: publications, information actions, public events


3 427 000


 





C4




from Chapter




Chapter 10 0




Provisional appropriations



 


–1 175 200





to Chapter





14





Other staff and outside services



 


 




to Item



1420/01


Outside services: translation of the Verbatim Report of Proceedings


415 000


 




to Item



1420/02


Outside services: other translations and typing


740 000


 




to Item



1420/03


Outside services: interinstitutional cooperation activities in the language field


20 200


 





C5




from Chapter




Chapter 10 1




Contingency reserve



 


–3 600 000





to Chapter





14





Other staff and outside services



 


 




to Item



1400



Other staff


3 600 000


 





C6




from Chapter




Chapter 10 1




Contingency reserve



 


–6 200 000





to Chapter





12





Officials and temporary staff



 


 




to Item



1200



Remuneration and allowances


6 200 000


 





C7




from Chapter




Chapter 10 0




Provisional appropriations



 


–6 000 000





to Chapter





21





Data processing, equipment and movable property



 


 




to Item



2100/01


Equipment and software for information and innovation technologies: computing centre


2 000 000


 




to Item



2102/01


Outside assistance for information and innovation technologies: Computer centre, telecommunications and equipment and software


1 300 000


 




to Item



2102/02


Outside assistance for information and innovation technologies: Parliamentary information systems


700 000


 




to Item



2102/03


Outside assistance for information and innovation technologies: Administrative information systems


2 000 000


 





C8




from Chapter





32





Expertise and information: acquisition, archiving, production and dissemination



 


 




from Item



3200/03


Acquisition of expertise: experts for the Administration


 


– 190 000





to Chapter





30





Meetings and conferences



 


 




to Item



3049



Expenditure on travel agency services


190 000


 





C9




from Chapter





10





Members of the Institution



 


 




from Item



102



Temporary allowances


 


– 150 000





to Chapter





10





Members of the Institution



 


 




to Item



1032/02


Survivors’ pensions: FID


150 000


 





C10




from Chapter





20





Buildings and associated costs



 


 




from Item



2007/01


Fitting-out of premises: Luxembourg


 


– 310 000




from Item



2007/02


Fitting-out of premises: Strasbourg


 


– 840 000




from Item



2007/03


Fitting-out of premises: Brussels


 


–4 150 000




from Item



2007/04


Fitting-out of premises: Information offices


 


–1 000 000




from Item



2024/03


Energy consumption: Brussels


 


–1 801 688





from Chapter




Chapter 10 5




Provisional appropriation for buildings



 


–11 000 000





to Chapter





20





Buildings and associated costs



 


 




to Item



2003



Acquisition of immovable property


19 101 688


 





C11




from Chapter




Chapter 10 0




Provisional appropriations



 


–2 000 000





from Chapter




Chapter 10 6




Reserve for priority projects under development



 


–5 000 000





from Chapter





10





Members of the Institution



 


 




from Item



102



Temporary allowances


 


– 878 000





to Chapter





21





Data processing, equipment and movable property



 


 




to Item



2100/02


Equipment and software for information and innovation technologies: Telecommunications


7 596 000


 




to Item



2102/01


Outside assistance for information and innovation technologies: Computer centre, telecommunications and equipment and software


282 000


 





C12




from Chapter





10





Members of the Institution



 


 




from Item



1004/01


Ordinary travel expenses: part-sessions, committees or their delegations, political groups and miscellaneous


 


–4 000 000




from Item



1005



Other travel expenses


 


–1 450 000




from Item



1010/02


Accident and sickness insurance and other social security charges: reimbursement of medical expenses


 


– 100 000





from Chapter





12





Officials and temporary staff



 


 




from Item



1204



Entitlements in connection with entering the service, transfer and leaving the service


 


–1 200 000




from Item



1222



Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff


 


– 250 000





from Chapter





14





Other staff and outside services



 


 




from Item



1404/01


Graduate traineeships, grants and exchanges of officials: paid and unpaid traineeships other than for translators


 


–95 000




from Item



1404/03


Graduate traineeships, grants and exchanges of officials: staff movements between the Institution and the public sector in the Member States


 


– 615 000





from Chapter





16





Other expenditure relating to persons working with the Institution



 


 




from Item



1612



Further training


 


– 180 000




from Item



1630/01


Social welfare: supplementary aid for the disabled — expenditure not refunded by the Joint Sickness Insurance Scheme and other specific expenditure


 


–46 500




from Item



1650



Medical Service


 


– 400 000




from Item



1654/01


Early Childhood Centre and approved day nurseries: outside management of Parliament's day nursery and family room in Brussels and ancillary expenditure


 


– 350 000





from Chapter





30





Meetings and conferences



 


 




from Item



3000/01


Expenses on staff missions and duty travel between the three working places: duty travel between the three working places


 


–3 636 000




from Item



3000/03


Expenses on staff missions and duty travel between the three working places: professional training


 


– 177 500




from Item



3000/04


Expenses on staff missions and duty travel between the three working places: trainees


 


–50 000





to Chapter





10





Members of the Institution



 


 




to Item



1000



Salaries


1 950 000


 





to Chapter





12





Officials and temporary staff



 


 




to Item



1200



Remuneration and allowances


10 600 000


 





C13




from Chapter





10





Members of the Institution



 


 




from Item



1005



Other travel expenses


 


– 427 000





from Chapter





20





Buildings and associated costs



 


 




from Item



2000/01


Rent: Luxembourg


 


–76 000




from Item



2000/03


Rent: Brussels


 


–36 000




from Item



2000/04


Rent: Information offices


 


– 915 000




from Item



2001/03


Lease payments: Brussels


 


– 226 000




from Item



2005



Construction of buildings


 


–1 602 000




from Item



2022/01


Cleaning and maintenance: Luxembourg


 


– 408 000




from Item



2022/04


Cleaning and maintenance: Information offices


 


–80 000




from Item



2024/01


Energy consumption: Luxembourg


 


–81 000




from Item



2024/03


Energy consumption: Brussels


 


–1 293 000




from Item



2024/04


Energy consumption: Information offices


 


– 160 000




from Item



2026/01


Security and surveillance of buildings: Luxembourg


 


–10 000




from Item



2026/02


Security and surveillance of buildings: Strasbourg


 


–45 000




from Item



2026/03


Security and surveillance of buildings: Brussels


 


– 460 000




from Item



2026/04


Security and surveillance of buildings: Information offices


 


– 350 000





from Chapter





21





Data processing, equipment and movable property



 


 




from Item



2140/05


Technical equipment and installations: purchase, replacement, hire, maintenance and repair of technical equipment and installations — canteens


 


– 200 000




from Item



2140/06


Technical equipment and installations: purchase, replacement, hire, maintenance and repair of technical equipment and installations — equipment


 


– 600 000




from Item



2140/07


Technical equipment and installations: purchase, replacement, hire, maintenance and repair of technical equipment and installations — mail


 


–13 000




from Item



2140/08


Technical equipment and installations: purchase, replacement, hire, maintenance and repair of technical equipment and installations — security


 


– 750 000





from Chapter





23





Current administrative expenditure



 


 




from Item



2360/01


Postage on correspondence and delivery charges: mail in Luxembourg (postage charges and costs for delivery by private delivery firms)


 


–42 000




from Item



2360/02


Postage on correspondence and delivery charges: mail in Strasbourg (postage charges and costs for delivery by private delivery firms)


 


–8 000




from Item



2360/03


Postage on correspondence and delivery charges: mail in Brussels (postage charges and costs for delivery by private delivery firms)


 


–93 000





from Chapter





30





Meetings and conferences



 


 




from Item



3020/01


Entertainment and representation expenses: entertainment and representation expenses for the President and the Institution


 


–20 000




from Item



3020/02


Entertainment and representation expenses: entertainment and representation expenses for parliamentary committees and interparliamentary delegations


 


–15 000




from Item



3020/03


Entertainment and representation expenses: purchase of representational items


 


–15 000




from Item



3040



Miscellaneous expenditure on internal meetings


 


– 397 000





from Chapter





32





Expertise and information: acquisition, archiving, production and dissemination



 


 




from Item



3200/05


Acquisition of expertise: security-related consultations and studies


 


– 350 000




from Item



3200/07


Acquisition of expertise: EMAS


 


–59 000




from Item



3242/03


Expenditure on publication, information and participation in public events: Legislative Observatory (OEIL)


 


– 100 000




from Item



3249/01


Information exchanges with national parliaments: parliamentary relations other than those covered by Chapters 10 and 30 and cooperation measures, including those linked to legislative work


 


– 361 000




from Item



3249/02


Information exchanges with national parliaments: measures linked to documentation, analysis and information, including those carried out by the European Centre for Parliamentary Research and Documentation (ECPRD)


 


–48 000





to Chapter





20





Buildings and associated costs



 


 




to Item



2003



Acquisition of immovable property


9 240 000


 





C14




from Chapter





21





Data processing, equipment and movable property



 


 




from Item



2102/04


Outside assistance for information and innovation technologies: outside support for Members, Infocentres and users in general


 


 




from Item



2102/06


Outside assistance for information and innovation technologies: Engineering, security and methods


 


– 423 000





from Chapter





32





Expertise and information: acquisition, archiving, production and dissemination



 


 




from Item



3242/01


Expenditure on publication, information and participation in public events: publications, information actions, public events


 


–2 000 000





from Chapter





42





Expenditure relating to parliamentary assistance



 


 




from Item



4220/01


Parliamentary assistance: local assistants


 


–8 200 000





to Chapter





21





Data processing, equipment and movable property



 


 




to Item



2100/01


Equipment and software for information and innovation technologies: computing centre


5 300 000


 




to Item



2100/02


Equipment and software for information and innovation technologies: Telecommunications


3 223 000


 




to Item



2100/03


Equipment and software for information and innovation technologies: individuals and user groups


2 400 000


 





Total




84 274 488




–84 274 488








ANNEX II

OVERVIEW OF P TRANSFERS IN FINANCIAL YEAR 2010










(EUR)





No




Chapter/Article/Item




Amount






P2




within Article 200




 




from Items



2000/01


Rent: Luxembourg



– 800 000






2000/03


Rent: Brussels



– 300 000






2007/02


Fitting-out of premises: Strasbourg



– 900 000





to Item



2005



Construction of buildings


2 000 000





P3




within Article 422




 




from Item



4220/01


Parliamentary assistance: local assistants



– 500 000





to Item



4222



Exchange losses


500 000





P4




within Article 304




 




from Item



3046



Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings



–25 000





to Item



3047



Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings


25 000





P5




within Article 422




 




from Item



4220/01


Parliamentary assistance: local assistants



– 130 000





to Item



4222



Exchange losses


130 000





P6




within Article 324




 




from Item



3242/01


Expenditure on publication, information and participation in public events: publications, information actions, public events



– 354 571





to Item



3245/01


Organisation of seminars, symposia and cultural activities: subsidies for the organisation of national and multinational symposia and seminars for opinion multipliers from the Member States; cost of organising parliamentary symposia and seminars


354 571





P7




within Article 324




 




from Item



3244/01


Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries: reception costs and subsidies for visitors’ groups



–1 000 000





to Item



3243



Visitors’ Centre


1 000 000





Total




4 009 571








ANNEX III

IMPLEMENTATION OF 2010 APPROPRIATIONS













Article/Item


Heading


Initial appropriations


Transfer


Amending budget


Final appropriations


Commitments


% utilisation





1000



Salaries


66 695 000


1 950 000


0


68 645 000


67 712 999


99





1004



Ordinary travel expenses


79 319 000


–4 000 000


0


75 319 000


75 133 000


100





1005



Other travel expenses


9 170 000


–1 877 000


0


7 293 000


5 293 962


73





1006



General expenditure allowance


38 144 000


0


0


38 144 000


36 966 241


97





1007



Allowances for performance of duties


177 000


0


0


177 000


172 429


97





1010



Accident and sickness insurance and other social security charges


3 417 000


– 100 000


0


3 317 000


1 928 101


58





1012



Specific measures to assist disabled Members


350 000


0


0


350 000


153 259


44





102



Temporary allowances


7 628 000


–1 028 000


0


6 600 000


6 250 466


95





1030



Retirement pensions


11 215 000


0


0


11 215 000


10 182 165


91





1031



Invalidity pensions


504 000


0


0


504 000


344 045


68





1032



Survivors’ pensions


2 744 000


150 000


0


2 894 000


2 797 599


97





1033



Optional pension scheme for Members


169 000


0


0


169 000


45 955


27





105



Language and data-processing courses


800 000


0


0


800 000


700 000


88





108



Exchange losses


0


0


0


0


0


—





109



Provisional appropriation to cover the allowances of Members of the Institution


0


0


0


0


0


—





1200



Remuneration and allowances


512 823 809


16 800 000


4 565 164


534 188 973


525 864 796


98





1202



Paid overtime


400 000


0


0


400 000


300 000


75





1204



Entitlements in connection with entering the service, transfer and leaving the service


4 900 000


–1 200 000


0


3 700 000


3 700 000


100





1220



Allowances for staff retired in the interests of the service


760 000


0


0


760 000


697 938


92





1222



Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff


2 450 000


– 250 000


0


2 200 000


2 065 347


94





1400



Other staff


23 830 000


4 350 000


0


28 180 000


25 212 376


89





1402



Conference interpreters


55 005 000


0


0


55 005 000


54 990 000


100





1404



Graduate traineeships, grants and exchanges of officials


7 150 000


– 710 000


0


6 440 000


5 552 643


86





1406



Observers


0


0


0


0


0


—





1407



Training allowance (European Parliament apprenticeship programme)


0


0


0


0


0


—





1420



Outside services


22 328 800


1 175 200


0


23 504 000


20 830 444


89





1610



Expenditure on recruitment


600 000


0


0


600 000


348 409


58





1612



Further training


4 000 000


– 180 000


0


3 820 000


3 680 850


96





1630



Social welfare


601 000


–46 500


0


554 500


517 840


93





1631



Mobility


832 000


0


0


832 000


196 954


24





1632



Social contacts between members of staff and other social measures


310 000


0


0


310 000


309 000


100





1650



Medical Service


1 260 000


– 400 000


0


860 000


810 000


94





1652



Current operating expenditure for restaurants and canteens


2 313 000


0


0


2 313 000


2 313 000


100





1654



Early Childhood Centre and approved day nurseries


5 600 000


– 350 000


0


5 250 000


5 163 866


98





2000



Rent


33 768 000


–2 127 000


0


31 641 000


31 475 172


99





2001



Lease payments


5 900 000


– 226 000


0


5 674 000


5 673 000


100





2003



Acquisition of immovable property


0


28 341 688


0


28 341 688


19 101 688


67





2005



Construction of buildings


4 346 600


398 000


0


4 744 600


4 642 954


98





2007



Fitting-out of premises


29 018 000


–7 200 000


0


21 818 000


19 256 306


88





2008



Other expenditure on buildings


9 360 000


2 340 000


0


11 700 000


10 207 507


87





2022



Cleaning and maintenance


41 407 444


– 488 000


0


40 919 444


39 351 882


96





2024



Energy consumption


21 487 594


–3 335 688


0


18 151 906


16 953 364


93





2026



Security and surveillance of buildings


40 587 000


– 865 000


0


39 722 000


38 917 198


98





2028



Insurance


1 034 838


0


0


1 034 838


817 442


79





2100



Equipment and software for information and innovation technologies


36 225 000


20 519 000


0


56 744 000


56 626 299


100





2102



Outside assistance for information and innovation technologies


52 637 000


3 559 000


0


56 196 000


55 814 490


99





2120



Furniture


2 998 400


749 600


0


3 748 000


3 667 698


98





214



Technical equipment and installations


18 327 750


–1 563 000


0


16 764 750


15 468 717


92





216



Vehicles


6 826 000


0


0


6 826 000


5 890 437


86





230



Stationery, office supplies and miscellaneous consumables


2 655 500


0


0


2 655 500


1 973 880


74





231



Financial charges


370 000


0


0


370 000


322 571


87





232



Legal costs and damages


1 312 000


0


0


1 312 000


1 041 149


79





235



Telecommunications


6 850 000


0


0


6 850 000


5 689 527


83





236



Postage on correspondence and delivery charges


440 000


– 143 000


0


297 000


222 578


75





2370



Removals


650 000


0


0


650 000


637 981


98





238



Other administrative expenditure


564 000


0


0


564 000


485 749


86





300



Expenses on staff missions and duty travel between the three working places


27 970 000


–3 863 500


0


24 106 500


23 842 500


99





302



Entertainment and representation expenses


1 105 200


–50 000


0


1 055 200


813 419


77





3040



Miscellaneous expenditure on internal meetings


3 050 000


– 397 000


0


2 653 000


2 650 000


100





3042



Meetings, congresses and conferences


1 310 000


0


0


1 310 000


905 991


69





3044



Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other Interparliamentary, ad hoc and WTO delegation meetings


850 000


0


0


850 000


435 160


51





3046



Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings


451 000


–25 000


0


426 000


120 188


28





3047



Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings


50 000


25 000


0


75 000


54 825


73





3048



Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings


40 000


0


0


40 000


6 595


16





3049



Expenditure on travel agency services


1 248 000


190 000


0


1 438 000


1 351 750


94





320



Acquisition of expertise


10 360 000


– 599 000


0


9 761 000


7 565 986


78





3220



Documentation and library expenditure


4 432 300


0


0


4 432 300


3 908 449


88





3222



Expenditure on archive resources


1 858 200


0


0


1 858 200


1 855 578


100





323



Relations with parliaments of third countries and support for parliamentary democracy


470 000


0


0


470 000


458 853


98





3240



Official Journal


5 361 000


0


0


5 361 000


4 150 500


77





3241



Digital and traditional publications


4 395 000


0


0


4 395 000


4 367 052


99





3242



Expenditure on publication, information and participation in public events


13 708 000


972 429


0


14 680 429


13 633 133


93





3243



Visitors’ Centre


12 100 000


1 000 000


0


13 100 000


12 725 985


97





3244



Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries


27 100 000


–1 000 000


0


26 100 000


24 534 587


94





3245



Organisation of seminars, symposia and cultural activities


2 245 000


354 571


0


2 599 571


2 165 975


83





3246



Parliamentary television channel (Web TV)


9 000 000


0


0


9 000 000


8 992 000


100





3247



Expenditure on information about the Debate on the Future of Europe


0


0


0


0


0


—





3248



Expenditure on audiovisual information


12 200 000


0


0


12 200 000


12 137 103


99





3249



Information exchanges with national parliaments


900 000


– 409 000


0


491 000


291 208


59





325



Expenditure relating to Information Offices


1 040 000


0


0


1 040 000


1 035 000


100





400



Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members


53 750 000


0


0


53 750 000


53 355 142


99





402



Contributions to European political parties


14 075 000


0


0


14 075 000


13 954 330


99





403



Contributions to European Political Foundations


9 140 000


0


0


9 140 000


8 778 850


96





4220



Parliamentary assistance


159 892 000


–8 830 000


8 832 000


159 894 000


152 645 163


95





4222



Exchange losses


250 000


630 000


0


880 000


773 678


88





440



Cost of meetings and other activities of former Members


170 000


0


0


170 000


170 000


100





442



Cost of meetings and other activities of the European Parliamentary Association


140 000


0


0


140 000


140 000


100




Chapter 10 0


Provisional appropriations


15 691 800


–15 691 800


0


0


0


—




Chapter 10 1


Contingency reserve


10 000 000


–9 800 000


0


200 000


0


—




Chapter 10 3


Enlargement reserve


750 000


– 750 000


0


0


0


—




Chapter 10 4


Reserve for information and communication policy


0


0


0


0


0


—




Chapter 10 5


Provisional appropriation for buildings


15 000 000


–11 000 000


–4 000 000


0


0


—




Chapter 10 6


Reserve for priority projects under development


5 000 000


–5 000 000


0


0


0


—




Chapter 10 8


EMAS Reserve


0


0


0


0


0


—





Grand Total




1 607 363 235




0




9 397 164




1 616 760 399




1 552 290 272




96