COUNCIL DECISION on the conclusion by the European Union of the amended Constitution and Rules of Procedure of the International Rubber Study Group Proposal for a COUNCIL DECISION on the conclusion by the European Union of the amended Constitution and Rules of Procedure of the International Rubber Study Group
Date: 2011-05-18
Institutions: European Commission
Subjects: international organisation, legal status, natural rubber, rules of procedure, shareholding, synthetic rubber, the EU's international role

EUROPEAN COMMISSION 

Brussels, 18.5.2011 
COM(2011) 267 final 

2011/0116 (NLE) 

Proposal for a 

COUNCIL DECISION 

on the conclusion by the European Union of the amended Constitution and Rules of 
Procedure of the International Rubber Study Group 

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EXPLANATORY MEMORANDUM 

The European Union became a member of the International Rubber Study Group (IRSG) on 
the basis of Council Decision (2002/651/EC) of 22 July 2002 concerning the participation of 
the Community to the International Rubber Study Group. 

On 1 July 2008, further to the withdrawal of the UK from the IRSG, the Heads of Delegation 
of  the  IRSG  adopted  a  decision  to  move  the  Group’s  Headquarters  to  Singapore,  which 
required the corresponding adaptation of the relevant provisions of the IRSG Constitution. 

At  the  Executive  Committee  meeting  of  12-13  February  2008  and  the  Heads  of  Delegation 
meeting  of  5-6  March  2008  of  the  IRSG  it  has  been  decided  to  proceed  to  a  more 
comprehensive revision of the Constitution and Rules of Procedure, inter alia allowing also 
for a definition of “Members” or “Countries” that takes into account the particular legal status 
of the European Union. 

The Commission has been authorised by the Council to open negotiations for the revision of 
the Constitution of the International Rubber Study Group1.This authorisation also laid down 
negotiating directives. In the negotiations for the amendment of the Constitution and Rules of 
Procedure,  the  Commission  has  closely  followed  these  directives  and  the  outcome  of  the 
negotiations is in line with the Commission’s negotiating mandate.  

The  IRSG  composition  has  undergone  successive  changes,  mainly  as  a  result  of  the 
withdrawal  or  announced  withdrawal  of  several  existing  members,  rendering  the  budget 
contributions  more  onerous  for  the  remaining  members.  In  the  course  of  the  negotiations, 
according  to  its  negotiating  mandate,  the  Commission  has  sought  to  obtain  a  rebalancing 
between the basic and the variable contribution in favour of the latter, so as to minimize the 
financial  burden  on  the  Group’s  members  which  are  small  producing  developing  countries. 
However, at the end of the negotiations only limited changes have been acceptable to other 
members of the IRSG.  

A final draft amendment of the IRSG Constitution and new Rules of Procedure were agreed at 
the extra-ordinary meeting of the Heads of Delegation on 18-19 November 2010 and formally 
adopted at the meeting of the Heads of Delegation on DD MMMM 20112. The signature by 
the European Union of the amended IRSG Constitution and Rules of Procedure was decided 
by the Council in its Decision 2011/XXX3.  

Therefore, it is necessary that the Council adopts in accordance with Article 218(6) a decision 
to conclude the agreement. 

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11516/08 PROBA 28 RELEX 503 WTO 132 RESTREINT UE, approved by COREPER, Part 2, on 
16.7.2008 
Insert date when known 
Insert reference when available 

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2011/0116 (NLE) 

Proposal for a 

COUNCIL DECISION 

on the conclusion by the European Union of the amended Constitution and Rules of 
Procedure of the International Rubber Study Group 

THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular 
Article 207(3) and (4) in conjunction with Article 218(6) (a) (v) thereof, 

Having regard to the proposal from the European Commission, 

Having obtained the consent of the European Parliament 

Whereas: 

(1) 

(2) 

(3) 

(4) 

(5) 

Further  to  several  rounds  of  negotiation,  on  18-19  November  2010,  the  Heads  of 
Delegation  of  the  International  Rubber  Study  Group  agreed  on  the  text  of  the 
amendments to the Group’s Constitution and Rules of Procedure. 

The European Union is a party to the International Rubber Study Group. 

The  EU  Member  States  currently  members  of  the  International  Rubber  Study  Group 
have served formal notices of withdrawal and will withdraw from the Group as from 1 
July 2011. 

The adoption of the amended Constitution and Rules of Procedure is indispensable for 
confirming  the  Group’s  new  Headquarters  and  for  making  explicit  provisions 
regarding  the  status  of  the  EU  within  the  Group,  as  well  as  to  realign  the 
organisational structure, budget contributions and decision-making procedures. 

The Council decided in its Decision 2011/XXX that the European Union would sign 
the amended  Constitution and Rules of Procedure  of  the IRSG  at the  meeting  of  the 
Heads  of  Delegation  by  voting  in  favour  of  the  two  texts,  subject  to  confirmation  in 
writing following its conclusion. 

(6) 

It is appropriate to conclude the amended Constitution and Rules of Procedure, 

HAS ADOPTED THIS DECISION:  

The amended Constitution and Rules of Procedure of the International Rubber Study Group 
are hereby approved on behalf of the European Union. 

Article 1 

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The texts of the amended Constitution and Rules of Procedure are attached to this Decision. 

Article 2 

The  President  of  the  Council  is  hereby  authorised  to  designate  the  person(s)  empowered  to 
confirm  in  writing  to  the  Secretary-General  of  the  International  Rubber  Study  Group  the 
agreement of the Union to be bound by the amended Constitution and Rules of Procedure and 
to deposit the declaration of competence attached to this Decision, in accordance with Article 
XVI, paragraph 2, of the amended Constitution.  

Article 3 

The  Union  shall  be  represented  by  representatives  of  the  Commission  in  the  Heads  of 
Delegation meetings of the International Rubber Study Group as established by Article IX of 
the amended Constitution. 

The  Member  States  may  participate  as  part  of  the  delegation  of  the  European  Union  at  the 
meetings of the Heads of Delegation.  

Article 4 

This  Decision  shall  entre  into  force  on  the  day  of  its  adoption.  It  shall  be  published  in  the 
Official Journal of the European Union.  

Done at Brussels, 

For the Council 
The President 

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ANNEX 

INTERNATIONAL RUBBER STUDY GROUP CONSTITUTION 

Foreword  

The  International  Rubber  Study  Group  (hereafter  referred  to  as  the  Group)  was  established  in  1944 
with the status of a recognised international organisation in the United Kingdom. The Group has been 
based in Singapore, recognised as an international organisation, since 1 July 2008.  

I 

Objectives  

1. 

The  Group  provides  a  forum  for  the  discussion  of  issues  affecting  the  production  and 
consumption  of,  as  well  as  trade  in,  natural  and  synthetic  rubbers.  The  Group  aims  to 
collect  and  disseminate  comprehensive  statistical  information  on  the  world  rubber 
industry thereby increasing the transparency in rubber markets and market trends.  

2. 

The Group may cooperate with other international organisations which are relevant for 
achieving its objectives.  

II 

Functions  

1. 

2. 

The  Group  shall  meet  periodically  at  times  and  places  convenient  to  Members  for  the 
purposes  of  reviewing  the  statistical  position  and  of  discussing  common  issues  of  the 
rubber industry.  

The  Group  shall  make  or  commission  such  reviews  and  studies  of  the  world  rubber 
situation  as  it  sees  fit,  paying  regard  particularly  to  the  provision  of  comprehensive 
information on the supply and demand position and its probable development.  

III 

Definitions  

1. 

2. 

3. 

The “Group” means the International Rubber Study Group (IRSG).  

“Heads  of  Delegation”  means  the  highest  authority  of  the  Group  composed  of  the 
representatives of the Members.  

"Host  Country"  means  the  Member  with  whom  the  Group  has  concluded  a 
Headquarters Agreement.  

4.  Any  reference  in  this  Constitution  to  "Member"  or  “Country"  shall  be  construed  as 
including the European Union and any intergovernmental organisation having exclusive 
competence over matters covered by this Constitution and responsibilities in respect of 
the  negotiation,  conclusion  and  application  of  international  agreements,  in  particular 
commodity agreements.  

5.  World Rubber Summit is a public conference for industry and governments organised 

by the IRSG.  

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6.  Natural rubber producer is any Member whose production of natural rubber exceeds 

its consumption of natural rubber.  

7.  Rubber consumer is any Member other than a natural rubber producer.  

8.  Natural rubber is the product derived from latex from the Hevea brasiliensis tree.  

9. 

Synthetic rubber comprises thermoset elastomers, based on the polymerization process, 
which is the chemical assembly of monomers to form a polymer.  

10.  Rubber is natural rubber or synthetic rubber excluding reclaimed forms of rubber.  

11. 

"Simple majority" means a majority of votes.  

IV 

Headquarters  

The  Headquarters  of  the  Group  shall  be  in  the  territory  of  a  Member  and  the  Group  shall 
maintain there a Secretariat for conducting its work.  

V 

Membership  

1.  Membership  to  the  Group  shall  be  open  to  Countries  interested  in  the  production  or 

consumption of, or trade in, natural and synthetic rubbers.  

2. 

There  shall  be  two  categories  of  membership  in  the  Group,  namely  natural  rubber 
producers and rubber consumers.  

VI 

Obligations of Members  

1.  Members  shall  use  their  best  endeavours  to  provide  the  Secretariat  with  accurate 
statistics  concerning  the  production  and  consumption  of,  and  trade  in  rubber  for  their 
respective territories and with such other information as is pertinent to current estimates 
and future trends.  

2. 

If  a  Member  has  not  provided,  for  two  consecutive  years,  accurate  statistics  and 
information  required  and  no  satisfactory  explanation  is  forthcoming,  the  Heads  of 
Delegation shall take such action as they deem appropriate.  

VII 

Voting Rights and Procedures  

1.  Members shall together hold the total number of 100 votes.  

2.  Votes  shall  be  distributed  among  Members  in  accordance  with  their  respective  annual 

share of contributions.  

3.  Whenever the membership changes or when any Member has its voting rights suspended 
or restored under any provision, the votes shall be recalculated and redistributed to the 
Members prior to the next vote.  

4. 

Each Member shall be entitled to cast the number of votes it holds, and no Member shall 
be entitled to divide its votes.  

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5. 

6. 

By writing to the Chairperson of the Heads of Delegation, the Statistical and Economic 
Committee  or  other  committees,  any  natural  rubber  producer  may  authorize  any  other 
natural  rubber  producer  and  any  rubber  consumer  may  authorize  any  other  rubber 
consumer to represent its interests and to cast its votes at any meeting.  

The presence of a simple majority of Members that includes at least two natural rubber 
producers  and  two  rubber  consumers  shall  be  necessary  to  constitute  a  quorum  at  any 
meeting of the Group.  

7.  Voting procedures 

7.1.  Decisions at all meetings shall, whenever possible, be made by consensus without 
contrary  votes,  formal  objections  or  reservations  of  position.  Chairpersons  of 
meetings shall at all times strive to obtain consensus for all decisions, and where 
positions  are  reserved,  sufficient  time  shall  -  if  at  all  possible  -  be  allowed  for 
compromise and consensus to be achieved.  

7.2.  If,  in  the  opinion  of  the  Chairperson  of  the  meeting  there  is  no  possibility  of 

achieving consensus on any matter, it shall be put to a vote.  

7.3.  Voting shall normally be conducted so as to maintain the maximum transparency 
in  decision-making,  and  shall  at  the  sole  discretion  of  the  Chairperson  of  the 
meeting  be  by  show  of  hands  or  by  roll  call.  In  exceptional  circumstances  the 
Chairperson  may  decide  that  a  secret  ballot  or  a  postal  vote  of  the  appropriate 
membership  may  be  required.  At  the  request  of  one  or  more  Members  the 
Chairperson shall call for a secret ballot.  

7.4.  Decisions by vote shall, subject to the provisions of paragraphs 7.5 and 7.6 below, 
normally be made by a simple majority of those present and voting, provided that 
an  affirmative  vote  from  at  least  two  natural  rubber  producers  and  two  rubber 
consumers is cast. When abstaining, a Member shall be deemed not to have cast its 
votes. 

Where a Member avails itself of the provisions of paragraph 5 of this article, and 
its votes are cast at a meeting, such Member shall, for the purposes of paragraphs 
7.4, 7.5 and 7.6 of this article, be considered as present and voting.  

7.5.  Decisions by vote concerning  

a. the selection of Secretary-General;  

b. approval of budget; and  

c. suspension of rights of a Member as referred to in article XIV paragraph 4  

shall require a simple majority within the group of the natural rubber producers as 
well  as  within  the  group  of  the  rubber  consumers  present  and  voting;  and  in 
addition, these combined votes shall comprise at least two-third majority of those 
present and voting.  

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7.6.  Decisions concerning  

a. revision or termination of the Headquarters Agreement;  

b. amendment or termination of the Constitution;  

c. location of Headquarters; and  

d. approval of the draft audited accounts  

shall be determined only by consensus.  

VIII  World Rubber Summit  

The  Group  shall  meet  annually  in  the  territory  of  a  Member.  However,  when  the  World 
Rubber  Summit  is  organised  in  the  territory  of  a  non-Member,  the  Group  meetings  may  be 
held there instead. If no invitation is received and accepted, the World Rubber Summit shall 
be held in the Host Country. Non-Member, Industry advisers and other experts and observers 
can be invited to attend the World Rubber Summit.  

IX 

Heads of Delegation  

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

The Members constituting the Group shall each appoint one representative who may be 
accompanied by advisors at any Heads of Delegation meeting.  

The Chairperson and Vice-Chairperson shall be elected by the Heads of Delegation and 
shall  hold  office  for  two  financial  years  of  the  Group;  they  shall  be  eligible  for  re-
election for one more term.  

The Heads of Delegation shall meet at the Headquarters or such other place as they may 
decide.  

The Heads of Delegation shall meet at least once in the first half of each calendar year 
and at such other times as the Heads of Delegation may determine.  

If its representative is unable to be present at a meeting of the Group, any Member may 
be  represented  by  an  alternate.  Such  alternate  shall  be  accorded  all  the  privileges  of  a 
representative, including voting rights.  

The Heads of Delegation may appoint other committees or advisory panels as may from 
time to time be deemed necessary and shall determine their membership and functions.  

The Heads of Delegation shall appoint independent auditors for the purpose of auditing 
the accounts of the Group.  

The Heads of Delegation shall authorise the preparation and publishing of such studies 
of the world rubber position and such other subjects as it deems fit.  

9. 

The Heads of Delegation shall adopt the Rules of Procedure of the Group.  

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X 

The Secretariat and the Secretary-General  

1. 

2. 

3. 

4. 

5. 

The Secretariat is established for the proper conduct of the work of the Group.  

The Secretary-General shall be the executive head of the Secretariat and responsible to 
the Heads of Delegation for its work.  

The Secretary-General shall be appointed by the Heads of Delegation for a term of four 
years, renewable for another term up to four years. The rules for the selection shall be 
decided by the Heads of Delegation.  

The Heads of Delegation shall decide on the responsibilities of the Secretary-General.  

The functions of the Secretariat are 

a. to provide the best possible information on statistics and on wider economic matters 
related to rubber;  

b. to prepare and implement the work programme;  

c. to provide a link between Members on rubber matters between meetings;  

d. to make the necessary preparations for meetings; and  

e. to maintain liaison with the other international organisations and industry whose work 
is relevant and of interest to the work of the Group.  

XI 

The Statistical and Economic Committee  

1. 

The Statistical and Economic Committee shall consist of all Members who wish to serve 
on it.  

2. 

The Committee shall draw upon the expertise of the Industry Advisory Panel.  

3.  Members within the Committee shall elect the Chairperson and Vice-Chairperson from 
amongst themselves or from the Industry Advisory Panel. These officers shall serve for 
two financial years and be eligible for re-election for one more term.  

4. 

The  Committee  shall  meet  once  each  calendar  year  -  and  at  such  other  times  as  the 
Committee may determine.  

5. 

The Committee shall : 

a.  analyse  and  review  the  statistical  data  provided  by  the  Secretariat  on  the  rubber 
supply/demand positions;  

b.  approve,  monitor  and  review  the  Secretariat  Work  Programme,  taking  into  account 
any views and recommendations made to it by the Industry Advisory Panel; and  

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c.  make  recommendations  to  the  Heads  of  Delegation  concerning  the  initiation, 
continuation and publication  of papers prepared in the Work Programme including the 
submission of this report thereon to the Head of Delegations for approval.  

XII 

The Industry Advisory Panel  

1. 

2. 

The Heads of Delegation shall establish an Industry Advisory Panel to provide a channel 
of  communication  with  input  from  all  sides  of  the  rubber  sector,  including  industry, 
commerce,  academy,  research  and  technology.  The  Heads  of  Delegation  shall  set  up  a 
transparent procedure to select the members of the Industry Advisory Panel.  

The  Industry  Advisory  Panel  shall  elect  its  own  Chairperson  and  Vice-  Chairperson. 
These officers shall serve for two financial years and be eligible for re-election for one 
more term.  

3. 

The Industry Advisory Panel shall :  

a.  contribute  views  and  recommendations  towards  the  establishment  of  the  Secretariat 
work programme;  

b.  assist  the  Statistical  and  Economic  Committee  in  the  monitoring  and  reviewing  the 
Secretariat work programme;  

c. assist the Statistical and Economic Committee in appraising project proposals funded 
by other bodies; and  

d.  make  reports  and  recommendations  as  considered  appropriate  to  the  Heads  of 
Delegation. 

The Industry Advisory Panel shall meet at least once a year and at such other times as 
the  Industry  Advisory  Panel  may  determine.  Members  shall  have  observer  status  at 
Industry Advisory Panel meetings as appropriate.  

The  Industry  Advisory  Panel  as  represented  by  its  Chairperson  or  Vice-Chairperson 
shall be observer in all Heads of Delegation meetings as appropriate.  

4. 

5. 

XIII 

Status  

1. 

2. 

The  Group  shall  have  legal  personality.  It  shall  in  particular  have  the  capacity  to 
contract, acquire and dispose of movable and immovable property and to institute legal 
proceedings  as  governed  by  the  Headquarters  Agreement  concluded  between  the  Host 
Country and the Group.  

The status, privileges and immunities of the Group, of its Secretary-General, its staff and 
experts, and of representatives of Members while in the territory of the Host Country for 
the  purpose  of  exercising  their  functions,  shall  be  governed  by  the  Headquarters 
Agreement concluded between the Host Country and the Group.  

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XIV 

Budget and Financial Rules  

1.  Members shall contribute on an agreed basis the income required for the activities of the 
Group. All sums due from Members shall be in the currency of the host country.  

2.  Of the approved annual budget, 60% shall be met by basic contributions as paid in equal 
amount  by  all  Members.  The  balance  of  40%  of  the  approved  budget  shall  be  paid  by 
Members in proportion to the average of their production or consumption (whichever is 
the larger) of rubber in the three calendar years before the financial year in question. In 
the  absence  of  necessary  statistics,  the  Secretary-General  shall  determine  by  the  best 
information available the contribution to be paid and shall invite the Members concerned 
to agree to this assessment.  

3.  New Members joining the Group during the course of a financial year shall pay pro rata 
(per month) contribution for the remainder of the year. Contributions received from new 
Members  shall  not  affect  contributions  by  existing  Members  in  the  financial  year  in 
question, but shall be taken into account in assessing contributions in the ensuing year.  

4.  Members with two years' contributions unpaid shall, unless the Group otherwise decides, 
have their rights suspended until arrears of all previous years and contributions for the 
current year have been met.  

XV 

Amendments  

1. 

2. 

The Heads of Delegation may, by consensus in accordance with Article VII, paragraph 
7.6, adopt amendments to this Constitution. The Secretariat shall notify the Members of 
the amendments.  

The Heads of Delegation shall specify the date and procedures for the application of the 
amendments.  

XVI 

Joining, Withdrawal and Exclusion from the Group  

1. 

Joining the Group shall be effected by notification to the Secretary-General.  

2.  Upon joining, the European Union or any intergovernmental organisation referred to in 
article  III,  paragraph  4,  shall  deposit  a  declaration  with  the  Secretariat  issued  by  the 
appropriate  authority  of  such  organisation  specifying  the  nature  and  extent  of  its 
competence over matters governed by this Constitution, and shall inform the Secretariat 
of any subsequent substantial change in such competence. Where the European Union or 
any  intergovernmental  organisation  declares  exclusive  competence  over  all  matters 
governed  by  this  Constitution,  the  Member  States  of  such  organisations  shall  not  be 
eligible to become members of the Group and those being Members shall withdraw from 
the Group.  

3.  Notice of withdrawal by a Member shall be delivered in writing to the Secretary-General 
by  1  November  to  be  effective  on  30  June  of  the  subsequent  calendar  year.  Members 
giving notice after 1 November shall be liable for the membership contributions for the 
next ensuing financial year.  

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4. 

5. 

If the Heads of Delegation decide that any Member is in breach of its obligations under 
this  Constitution,  it  may,  by  consensus,  exclude  that  Member  from  the  Group.  The 
Member who is in breach of its obligations shall not vote on its own matters.  

Financial obligations to the Group incurred by a Member under this Constitution before 
its withdrawal or exclusion, shall not be terminated by withdrawal or exclusion.  

6.  A  Member  that  has  withdrawn  from  or  been  excluded  from  the  Group  shall  not  be 
entitled to any share of the proceeds of liquidation or the other assets of the Group nor 
shall such Member be liable for payment of any part of the deficit, if any, of the Group 
upon termination of this Constitution.  

XVII  Termination  

1. 

This  Constitution  shall  remain  in  effect  unless  the  Heads  of  Delegation  decide  by 
consensus to terminate it.  

2.  Notwithstanding  the  termination  of  this  Constitution,  the  Heads  of  Delegation  shall 
continue in being for a period not exceeding 18 months to carry out the liquidation of the 
Group,  including  the  settlement  of  accounts,  and,  subject  to  relevant  decisions  to  be 
taken by consensus in accordance with article VII, paragraph 7.6, shall have during that 
period such powers and functions as may be necessary for these purposes. 

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INTERNATIONAL RUBBER STUDY GROUP RULES OF PROCEDURE 

Foreword  

The  Rules  of  Procedure  of  the  International  Rubber  Study  Group  are  formulated  as  required  in  the 
International  Rubber  Study  Group  Constitution,  paragraph  9  of  article  IX.  These  Rules  of  Procedure 
were adopted by the Group at the meeting of the Heads of Delegation held on ……. in ……  

1. 

Financial Rules of Procedures  

The financial year shall run from 1 July to 30 June.  

1.1.  Membership Contributions  

1.1.1. Membership  contributions  shall  be  due  on  1  July  annually  upon  receipt  of  the 

official invoice from the Secretariat.  

1.1.2. If  a  Member  has  not  paid  its  contribution  in  full  by  1  December,  the  Secretary-

General shall make an urgent request for immediate payment.  

1.1.3. If payment is not made in full by 1 February, the Secretary-General shall report the 
arrears  to  the  Heads  of  Delegation.  Then  the  Heads  of  Delegation  shall  consider 
suspension  of  all  voting  rights  of  the  Member,  except  when  voting  on  issues 
directly resulting from a decision to liquidate the Group.  

1.1.4. If payment is not made in full by 1 April, the Heads of Delegation shall, unless in 
the particular circumstances it  decides otherwise, suspend all  Secretariat services 
to the Member.  

1.1.5. If a Member has not paid its contribution in full by the end of the financial year, 
the  value  of  the  payment  due  shall  be  maintained  by  increasing  it  by  the  annual 
rate of inflation in the Host Country used in the calculation of the budget for each 
year  for  which  the  payment  remains  in  arrears,  unless  the  Heads  of  Delegation 
decide otherwise.  

1.1.6. The  revised  payment  shall  be  calculated  and  notified  to  the  Member  by  the 

Secretary-General at the end of each quarter of the financial year.  

1.1.7. No decision or action taken under the provisions of this clause shall prejudice the 

rights of the Member.  

1.2.  Bank Account  

1.2.1. A  bank  account  in  the  name  of  the  International  Rubber  Study  Group  shall  be 

maintained in the Host Country.  

1.2.2. The bank account shall be operated on cheques/electronic banking endorsed by  

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(a) the Secretary-General;  

(b) in his absence by the Head of Economic and Statistics or  

(c) in their absence, the appointed representative of the Host Country to the Heads 
of Delegation .  

1.2.3. Beyond  the  limit  of  SGD15,000  the  cheques/electronic  banking  will  require  two 
signatures, one signature will be from the Secretariat and one from the appointed 
representative of the Host Country to the Heads of Delegation.  

1.2.4. The  accounts  of  the  Secretariat  shall  be  kept  by  the  Head  of  Management  and 

Administration.  

1.2.5. The Secretariat oversees all relevant bank accounts operating in the Host Country.  

1.2.6. All monies received shall promptly be deposited in the Bank. An impress account 
shall be kept by the Secretary-General for petty cash payments and receipts to an 
amount of SGD1,000.  

1.3.  Rules for Tender  

The  Secretariat  shall  procure  services  through  one  of  the  following  methods,  based  on 
the Estimated Procurement Value (EPV) determined. The Secretariat shall not “split” the 
EPV to avoid compliance with the procurement procedures.  

1.3.1. Small  Value  Purchases  for  EPV  not  exceeding  S$3,000/-  GST-exclusive. 
Purchases can be made directly from the supplier when (a) the price of the items 
(goods or services) is known either by previous purchase or (b) posted prices by 
suppliers,  the  media  or  any  other  source  of  reliable  information  e.g.  flyers,  the 
Internet. The price for the items should also be reasonable.  

1.3.2. Procurement  through  Quotations  for  EPV  not  exceeding  S$70,000/-  GST- 
exclusive  the  Secretariat  must  call  for  quotations  from  at  least  3  appropriate 
suppliers,  taking  the  lowest-priced  offer  where  feasible.  Justifications  must  be 
properly documented if the lowest-priced offer is not chosen for any procurement. 
The Secretary-General’s approval is required for any procurement decision.  

1.3.3. Procurement  through  Tendering  for  EPV  exceeding  S$70,000/-  GST-exclusive. 
The  Secretariat  must  call  for  tender  from  at  least  3  appropriate  suppliers.  The 
Secretariat  must  put  up  an  evaluation  report  of  the  tenders  with  the  necessary 
recommendations  and  observations  to  the  Heads  of  Delegation.  The  Heads  of 
Delegation approval is required for any procurement decisions.  

1.4.  Appointment of Auditors  

1.4.1. The  appointment  of  auditors  in  accordance  with  paragraph  7  of  article  IX  of  the 
Constitution shall be made on the recommendation of the Secretary-General who 
shall  be  responsible  for  monitoring  the  performance  of  the  auditors.  Every  four 

EN 

13 

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years  the  Secretary-General  shall  invite  quotations  from  at  least  three  legally 
qualified auditing companies.  

1.4.2. Independently  audited  statements  of  the  accounts  shall  be  made  available  to 
Members  as  soon  as  possible  after  the  close  of  each  financial  year,  but  not  later 
than  six  months  after  that  date,  and  be  considered  for  approval  by  the  Heads  of 
Delegation at its next session, as appropriate. A summary of the audited accounts 
and balance sheet shall thereafter be published on the IRSG website.  

1.5.  Budget  

1.5.1. The  Secretary-General  shall  be  responsible  for  drawing  up  and  submitting  to  the 
Heads  of  Delegation  not  later  than  31  March  of  each  year  a  draft  budget  for  the 
following financial year for approval.  

1.5.2. The  Secretary-General  shall  be  responsible  for  submitting  to  Members  the 

approved budget.  

1.5.3. The  travelling  and  subsistence  expenses  of  Members  attending  meetings  of  the 

Group shall be borne by the respective Members.  

1.6.  Annual Statement of Accounts  

1.6.1. The Secretary-General shall circulate to all Members as soon as possible after the 
end of the financial year an Annual Statement of Accounts. After the approval by 
Heads of Delegation, the Annual Statement of Accounts shall be certified by the 
Chairperson or Vice Chairperson, the Secretary-General and the auditors.  

1.6.2. The duly signed and certified account shall be maintained at the Secretariat.  

2. 

Meetings of the Heads of Delegation  

2.1.  The Heads of Delegation may hold special sessions whenever so requested by a simple 
majority  of  its  members,  or  by  the  Secretary-General  with  the  consent  of  the 
Chairperson.  

2.2.  Notice of any session, the provisional agenda and the written explanation for the session 
shall  be  communicated  to  the  Members  by  the  Secretary-General  in  consultation  with 
the Chairperson at least 30 days in advance, except in cases of emergency, when a notice 
must  be  communicated  at  least  15  days  in  advance.  In  cases  of  emergency,  the  notice 
shall state the nature of the emergency.  

2.3.  The  provisional  agenda  for  each  session  shall be  prepared  by  the  Secretary-General  in 
consultation  with  the  Chairperson.  If  a  Member  wishes  a  particular  matter  to  be 
discussed  at  a  session  the  Member  shall,  if  possible,  notify  the  Secretary-General  60 
days  before  the  commencement  of  the  session,  including  in  that  notification  a  written 
explanation.  

EN 

14 

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2.4.  Each  Member  shall  endeavour  to  notify  the  Secretary-General  not  later  than  five  days 
before  the  commencement  of  the  session  of  the  names  of  the  delegates,  alternates  and 
advisers designated to represent it at a session.  

3. 

Appointment of the Secretary-General  

3.1.  The  appointment  of  the  Secretary-General  by  the  Heads  of  Delegation  pursuant  to 
Article  X,  paragraph  3,  of  the  Constitution  shall  be  made  on  the  basis  of  a 
recommendation by a Selection Panel constituted for that purpose.  

3.2.  The Selection Panel shall be established by the Heads of Delegation, normally at least 
twelve  months  before  the  expiry  of  the  term  of  office  of  the  incumbent  Secretary-
General.  

3.3.  The Selection Panel shall comprise the Chairperson and Vice Chairperson of the Heads 
of  Delegation,  who  shall  be  Chairperson  and  Vice  Chairperson  respectively,  of  the 
Panel, and any such other Members wishing to serve on it.  

3.4.  The  incumbent  Secretary-General  shall  attend  meetings  of  the  Selection  Panel  as  an 

adviser without voting rights.  

3.5.  All  costs  and  expenses  incurred  in  attendance  at  meetings  of  the  Selection  Panel  and 
participation in the selection procedure by their representation shall be met by Members.  

3.6.  The  Selection  Panel  shall  establish  the  criteria  for  selection  and  agree  on  the 
advertisement for the post of Secretary-General. The advertisement shall be published in 
appropriate International  media as  well as via IRSG channels. The  advertisement shall 
be made available to all Members who would ensure circulation within their countries.  

3.7.  Applications shall be received by the Secretary-General who shall be responsible for the 

administrative aspects of the recruitment process.  

3.8.  The  Selection  Panel  shall  meet  as  required  to  select  a  short  list  not  exceeding  six 

candidates for interview. Applicants shall be nationals or citizens of Members.  

3.9.  Interviews  with  short-listed  candidates  shall  be  held  with  the  objective  of  choosing 
unanimously  or  by  consensus  a  candidate  with  the  necessary  qualities  of  experience, 
personality,  impartiality  and  the  ability  to  work  effectively  with  senior  officials  of 
Member  and  other  governments, 
for 
recommendation to the Heads of Delegation for appointment as Secretary-General. An 
alternate candidate shall be submitted in case the selected candidate is prevented by ill-
health or other reason from assuming the post. In the event that a single candidate cannot 
be  agreed,  two  candidates  chosen  by  consensus  may  be  submitted  to  the  Heads  of 
Delegation.  

international  and  private  organisations 

3.10.  The terms and conditions of appointment and contract shall be determined by the Heads 

of Delegation.  

3.11.  Early  termination  of  the  contract  for  cause  shall  require  a  simple  majority  within  the 
group  of  the  natural  rubber  producers  as  well  as  within  the  group  of  the  rubber 

EN 

15 

   EN 

 
consumers present and voting; and in addition, these combined votes shall comprise at 
least two-third majority of those present and voting.  

4. 

Work of the Secretariat  

4.1.  In the performance of its duties, the Secretariat shall not engage in any activities which 

pose a conflict of interest.  

4.2.  The  Secretariat  shall  not  seek  or  receive  instructions  from  any  individual  Member  or 
authority external to the Group. The Secretary-General and staff shall refrain from any 
action which might reflect adversely on their position as international officials ultimately 
responsible to the Heads of Delegation.  

4.3.  Each Member shall respect the responsibilities of the Secretary-General and other staff 

and shall not seek to influence them in the discharge of their responsibilities.  

4.4.  The Secretariat shall endeavour to ensure that no information published shall prejudice 
the  confidentiality  of  the  operations  of  persons  or  enterprises  producing,  processing, 
marketing or consuming rubber.  

4.5.  The Secretariat publishes regularly a Rubber Statistical Bulletin and a Rubber Industry 

Report as well as reports on projects and studies.  

5. 

Industry Advisory Panel  

5.1.  The Industry Advisory Panel shall consist of not more than thirty persons appointed for 
their  particular  expertise  by  the  Heads  of  Delegation  for  a  period  not  exceeding  three 
years. Membership may be renewed for a further period of three years.  

5.2.  Following  the  decision  by  the  Heads  of  Delegation  to  renew  the  composition  of  the 
Industry Advisory Panel, the Secretariat shall invite nominations for candidates for the 
Industry  Advisory  Panel  from  Members,  the  Industry  Advisory  Panel  and  associate 
members.  

5.3.  The Secretariat shall make a recommendation concerning these candidates to the Heads 

of Delegation for consideration and appointment.  

5.4.  The new appointments shall commence by decision of Heads of Delegation.  

5.5.  The Secretary-General shall facilitate Industry Advisory Panel meetings.  

5.6.  The Industry Advisory Panel shall establish its own rules  of  procedure consistent with 
the provision of the International Rubber Study Group Constitution and these Rules of 
Procedure.  

5.7.  With reference to the Constitution, observer status in all Group meetings shall exclude 

discussions relating to confidential matters, budget and financial issues.  

5.8.  The travelling and subsistence expenses of Industry Advisory Panel members attending 

meetings shall be borne by themselves.  

EN 

16 

   EN 

 
6. 

Associate Members  

6.1.  Associate  Membership  shall  be  available  to  any  company  or  organisation  with  an 
interest in the rubber industry on payment of the appropriate annual membership fee.  

6.2.  The  annual  membership  fee  is  S$3,000  for  organisations  or  individuals  based  in  the 

territory of Members and S$6,000 for those in the territory of non-Members. 

6.3.  Associate Members are entitled to free access to all information available on the website 

for Associate members. Any additional request will be charged.  

7. 

World Rubber Summit  

When the Group receives an invitation to host the World Rubber Summit by a non-Member or 
Member,  the  Group  shall  consider  the  invitation  and  accept  only  when  sufficient  funds  are 
available.  

8. 

Amendments and Revision  

The Heads of Delegation may at any time amend or revise these Rules of Procedures only by 
consensus. 

EN 

17 

   EN 

 
 
 
European Union Declaration in accordance with Article XVI(2) of the Constitution 

In  accordance  with  Article  XVI,  paragraph  2,  of  the  International  Rubber  Study  Group  Constitution, 
this  declaration  indicates  the  powers  transferred  to  the  European  Union  by  its  Member  States  in  the 
matters governed by the Constitution. 

The European Union declares that, in accordance with the Treaty on the Functioning of the European 
Union, the European Union has exclusive competence with respect to international trade matters under 
the its common commercial policy, including the production of statistics. 

The  scope  and  the  exercise  of  the  European  Union  competences  are,  by  their  nature,  subject  to 
continuous  development,  and  the  European  Union  will  complete  or  amend  this  declaration,  if 
necessary, in accordance with Article XVI, paragraph 2, of the Constitution. 

EN 

18 

   EN 

 
 
LEGISLATIVE FINANCIAL STATEMENT FOR PROPOSALS 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1.  Title of the proposal/initiative  

1.2.  Policy area(s) concerned in the ABM/ABB structure 

1.3.  Nature of the proposal/initiative  

1.4.  Objective(s)  

1.5.  Grounds for the proposal/initiative  

1.6.  Duration and financial impact  

1.7.  Management method(s) envisaged  

2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

2.2.  Management and control system  

2.3.  Measures to prevent fraud and irregularities  

3. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

3.1.  Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget  line(s) 
affected  

3.2.  Estimated impact on expenditure  

3.2.1. Summary of estimated impact on expenditure  

3.2.2. Estimated impact on operational appropriations  

3.2.3. Estimated impact on appropriations of an administrative nature 

3.2.4. Compatibility with the current multiannual financial framework 

3.2.5. Third-party participation in financing  

3.3.  Estimated impact on revenue

EN 

19 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
LEGISLATIVE FINANCIAL STATEMENT FOR PROPOSALS 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1. 

Title of the proposal/initiative  

Proposal  for  a  Council  Decision  on  the  conclusion  by  the  European  Union  of  the  amended 
Constitution and Rules of Procedure of the International Rubber Study Group 

1.2. 

Policy area(s) concerned in the ABM/ABB structure4  

Competitiveness, Industrial Policy, Innovation and Entrepreneurship 

1.3. 

Nature of the proposal/initiative  

(cid:133) The proposal/initiative relates to a new action  

(cid:133) The proposal/initiative relates to a new action following a pilot project/preparatory action5  

X The proposal/initiative relates to the extension of an existing action  

(cid:133) The proposal/initiative relates to an action redirected towards a new action  

1.4. 

Objectives 

1.4.1.  The Commission's multiannual strategic objective(s) targeted by the proposal/initiative  

1.4.2. 

Specific objective(s) and ABM/ABB activity(ies) concerned  

Specific objective No. 

1. Approving the amended version of the Constitution of the IRSG and making the financial 
contributions to IRSG's budget mandated by the Constitution 

ABM/ABB activity(ies) concerned 

Competitiveness, Industrial Policy, Innovation and Entrepreneurship 

4 
5 

ABM: Activity-Based Management – ABB: Activity-Based Budgeting. 
As referred to in Article 49(6)(a) or (b) of the Financial Regulation. 

EN 

20 

   EN 

 
 
                                                 
1.4.3.  Expected result(s) and impact 

Specify the effects which the proposal/initiative should have on the beneficiaries/groups targeted. 

The  objective  of  the  IRSG  is  to collect  and  disseminate  comprehensive  statistical  information  on  the 
world rubber industry, thereby increasing the transparency in rubber markets and rubber trends. This is 
welcomed  by  the  European  rubber  and  tyre  industry,  which  is  completely  dependent  on  imports  of 
natural  rubber.  The  existing  Constitution  of  the  IRSG  needs  to  be  amended  in  order  to  reflect  the 
change  of  its  Headquarters  (which  have  moved  from  London  to  Singapore),  but  also  to  implement 
some other changes, notably , the introduction of a clear definition of “Members” or “Countries” that 
takes into account the particular legal status of the European Union. 

1.4.4. 

Indicators of results and impact  

Specify the indicators for monitoring implementation of the proposal/initiative. 

1.5. 

Grounds for the proposal/initiative  

1.5.1.  Requirement(s) to be met in the short or long term  

1.5.2.  Added value of EU involvement 

1.5.3.  Lessons learned from similar experiences in the past 

1.5.4.  Coherence and possible synergy with other relevant instruments 

EN 

21 

   EN 

 
 
 
 
 
 
 
 
 
 
 
1.6. 

Duration and financial impact  

(cid:133) Proposal/initiative of limited duration  

–  (cid:133)  Proposal/initiative in effect from [DD/MM]YYYY to [DD/MM]YYYY  

–  (cid:133)  Financial impact from YYYY to YYYY  

X Proposal/initiative of unlimited duration 

–  Implementation with a start-up period from YYYY to YYYY, 

–  followed by full-scale operation. 

1.7.  Management mode(s) envisaged6  

X Centralised direct management by the Commission  

(cid:133) Centralised indirect management with the delegation of implementation tasks to: 

–  (cid:133)  executive agencies  

–  (cid:133)  bodies set up by the Communities7  

–  (cid:133)  national public-sector bodies/bodies with public-service mission  

–  (cid:133)  persons entrusted with the implementation of specific actions pursuant to Title V of the 
Treaty  on  European  Union  and  identified  in  the  relevant  basic  act  within  the  meaning  of 
Article 49 of the Financial Regulation  

(cid:133) Shared management with the Member States  

(cid:133) Decentralised management with third countries  

(cid:133) Joint management with international organisations (to be specified) 

If more than one management mode is indicated, please provide details in the "Comments" section. 

Comments  

6 

7 

Details  of  management  modes  and  references  to  the  Financial  Regulation  may  be  found  on  the  BudgWeb  site: 
http://www.cc.cec/budg/man/budgmanag/budgmanag_en.html 
As referred to in Article 185 of the Financial Regulation. 

EN 

22 

   EN 

 
 
 
                                                 
2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

Specify frequency and conditions. 

2.2.  Management and control system  

2.2.1.  Risk(s) identified  

2.2.2.  Control method(s) envisaged  

2.3.  Measures to prevent fraud and irregularities  

Specify existing or envisaged prevention and protection measures. 

The  Rules  of  Procedure  provide  for  the  independent  auditing  of  the  IRSG's  accounts  and 
contain rules for tendering and for the operation of the bank accounts. 

EN 

23 

   EN 

 
 
 
 
 
 
 
3. 

3.1. 

Heading of 
multiannual 
financial 
framework 

Heading of 
multiannual 
financial 
framework 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget  line(s) 
affected  

•  Existing expenditure budget lines  

In order of multiannual financial framework headings and budget lines. 

Budget line 

Type of  
expenditure

Contribution  

Number  
[Description………………………...……….] 

DA/NDA 
(8) 

from 
EFTA9 
countries 

from 
candidate 
countries10 

from third 
countries 

within the meaning 
of Article 18(1)(aa) 
of the Financial 
Regulation  

02.02.02.01 

Support  to  EC-Japan  Centre  for  Industrial 
Cooperation  and  membership  to  international 
study groups 

•  New budget lines requested  

DA 

NO 

NO 

NO 

NO 

In order of multiannual financial framework headings and budget lines. 

Budget line 

Type of 
expenditure

Contribution  

Number  
[Heading……………………………………..] 

Diff./non-
diff. 

[XX.YY.YY.YY] 

from 
EFTA 
countries 

from 
candidate 
countries 

from third 
countries 

within the meaning 
of Article 18(1)(aa) 
of the Financial 
Regulation  

YES/N
O 

YES/N
O 

YES/N
O 

YES/NO 

8 
9 
10 

DA= Differentiated appropriations / DNA= Non-Differentiated Appropriations 
EFTA: European Free Trade Association.  
Candidate countries and, where applicable, potential candidate countries from the Western Balkans. 

EN 

24 

   EN 

 
 
 
 
 
                                                 
3.2. 

Estimated impact on expenditure  

3.2.1. 

Summary of estimated impact on expenditure  

Heading of multiannual financial 
framework:  

02.02 

Competitiveness, industrial policy, innovation and entrepreneurship 

EUR million (to 3 decimal places) 

DG: ENTR 

(cid:121) Operational appropriations  

02.02.02.01 

Number of budget line 

Appropriations 
of 
 from the envelop of specific programs12  
Number of budget line 

an 

administrative 

TOTAL appropriations 
for DG ENTR 

Year 
N11 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Year 

Year 

Year 

N+4 

N+5 

N+6 

TOTAL 

0.125 
0.125 

0.125 
0.125 

0.125 
0.125 

0.125 
0.125 

0.125 
0.125 

0.125 
0.125 

0.125 
0.125 

0.875 
0.875 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

Commitments 

Payments 

Commitments 

Payments 

(1) 

(2) 

(1a) 

(2a) 

nature 

financed 

Commitments 

Payments 

(3) 

=1+1a 
+3 

=2+2a 

+3 

11 
12 

EN 

Year N is the year in which implementation of the proposal/initiative starts. 
Technical and/or administrative assistance and expenditure in support of the implementation of EU programmes and/or actions (former "BA" lines), indirect research, direct 
research. 

25 

E

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
(cid:121) TOTAL operational appropriations  

Commitments 

Payments 

(cid:121)  TOTAL  appropriations  of  an  administrative  nature 
financed from the envelop of specific programs  

(4) 

(5) 

(6) 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

TOTAL appropriations  
under HEADING 1A 
of the multiannual financial framework 

Commitments 

=4+ 6 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

Payments 

=5+ 6 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

If more than one heading is affected by the proposal / initiative: 

(cid:121) TOTAL operational appropriations  

Commitments 

Payments 

(cid:121)  TOTAL  appropriations  of  an  administrative  nature 
financed from the envelop of specific programs  

(4) 

(5) 

(6) 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

0.875 

0.875 

0.875 

0.875 

0.875 

TOTAL appropriations  
under HEADINGS 1 to 4 
of the multiannual financial framework 
(Reference amount) 

Commitments 

=4+ 6 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

Payments 

=5+ 6 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

EN 

26 

E

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Heading of multiannual financial 
framework:  

5 

" Administrative expenditure " 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Year 
N+4  

Year 
N+5 

Year 
N+6 

TOTAL 

EUR million (to 3 decimal places) 

DG: ENTR 

(cid:121) Human resources  
(cid:121) Other administrative expenditure  

0.025 

0.005 

0.025 

0.005 

0.025 

0.005 

0.025 

0.005 

0.025 

0.005 

0.025 

0.005 

0.025 

0.005 

TOTAL DG ENTR 

Appropriations  

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.175 

0.035 

0.210 

TOTAL appropriations 
under HEADING 5 
of the multiannual financial framework  

(Total 
= Total payments) 

commitments 

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.210 

TOTAL appropriations  
under HEADINGS 1 to 5 
of the multiannual financial framework  

Commitments 

0.155 

0.155 

0.155 

0.155 

0.155 

0.155 

0.155 

Payments 

0.155 

0.155 

0.155 

0.155 

0.155 

0.155 

0.155 

Year 
N13 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Year 
N+4 

Year 
N+5 

Year 
N+6 

EUR million (to 3 decimal places) 

TOTAL 

1.085 

1.085 

13 

Year N is the year in which implementation of the proposal/initiative starts. 

EN 

27 

E

 
  
 
 
 
 
 
 
 
 
                                                 
3.2.2.  Estimated impact on operational appropriations  

–  (cid:133)  The proposal/initiative does not require the use of operational appropriations  

–  X  The proposal/initiative requires the use of operational appropriations, as explained below: 

Indicate 
objectives and 
outputs  

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Year  

N+4 

Year 

N+5 

Year  

N+6 

TOTAL 

OUTPUTS 

Commitment appropriations in EUR million (to 3 decimal places) 

(cid:216) 

Type 
of 
output
14 

Avera
ge 
cost  
of the 
ouput 

r
e
b
m
u
N

s
t
u
p
u
o

f
o

SPECIFIC OBJECTIVE: 1 

- Output 

- Output 

- Output 

Cost 

r
e
b
m
u
N

s
t
u
p
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
u
o

f
o

Cost 

Total 
numbe
r of 
ouputs 

Total  
cost 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

Sub-total for specific objective N°1 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

SPECIFIC OBJECTIVE No 2… 

- Output 

Sub-total for specific objective N°2 

TOTAL COST 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.125 

0.875 

14 

EN 

Outputs are products and services to be supplied (e.g.: number of student exchanges financed, number of km of roads built, etc.). 

28 

E

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.2.3.  Estimated impact on appropriations of an administrative nature 

3.2.3.1.  Summary  

–  (cid:133)  The  proposal/initiative  does  not 

require 

the  use  of  administrative 

appropriations  

–  X  The proposal/initiative requires the use of administrative appropriations, 

as explained below: 

EUR million (to 3 decimal places) 

Year 
N 15 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Year 

N+4 

Year  

Year  

N+5 

N+6 

TOTAL 

HEADING 5 
of the multiannual 
financial framework 

Human resources  

0.025 

0.025 

0.025 

0.025 

0.025 

0.025 

0.025 

0.175 

0.005 

0.005 

0.005 

0.005 

0.005 

0.005 

0.005 

0.035 

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.210 

Other administrative 
expenditure  

Subtotal HEADING 5 
of the multiannual 
financial framework  

Outside HEADING 516 
of the multiannual 
financial framework  

Human resources  

Other expenditure  
of an administrative 
nature 

Subtotal  
outside HEADING 5 
of the multiannual 
financial framework  

TOTAL 

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.030 

0.210 

15 
16 

Year N is the year in which implementation of the proposal/initiative starts. 
Technical  and/or  administrative  assistance  and  expenditure  in  support  of  the  implementation  of  EU 
programmes and/or actions (former "BA" lines), indirect research, direct research. 

EN 

29 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.2.3.2.   Estimated requirements of human resources  

–  (cid:133)  The proposal/initiative does not require the use of human resources  

–  X  The  proposal/initiative  requires  the  use  of  human  resources,  as  explained 

below: 

Estimate to be expressed in full amounts (or at most to one decimal place) 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Year 
N+4 

Year 
N+5 

Year 

N+6 

(cid:121) Establishment plan posts (officials and temporary agents) 

XX 01 01 01 (Headquarters and Commission’s 
Representation Offices) 

0.2 

0.2 

0.2 

0.2 

0.2 

0.2 

0.2 

XX 01 01 02 (Delegations) 

XX 01 05 01 (Indirect research) 

10 01 05 01 (Direct research) 

(cid:121) External personnel (in Full Time Equivalent unit: FTE)17 

XX 01 02 01 (CA, INT, SNE from the "global 
envelope") 

XX 01 02 02 (CA, INT, JED, LA and SNE in 
the delegations) 

XX 01 04 yy 18 

- at Headquarters19 

- in delegations  

XX 01 05 02 (CA, INT, SNE - Indirect 
research) 

10 01 05 02 (CA, INT, SNE - Direct research) 

Other budget lines (specify) 

TOTAL 

0.2 

0.2 

0.2 

0.2 

0.2 

0.2 

0.2 

XX is the policy area or budget title concerned. 

The human resources required will be met by staff from the DG who are already assigned to management of the 
action  and/or  have  been  redeployed  within  the  DG,  together  if  necessary  with  any  additional  allocation  which 
may  be  granted  to  the  managing  DG  under  the  annual  allocation  procedure  and  in  the  light  of  budgetary 
constraints. 

Description of tasks to be carried out: 

17 

18 
19 

CA= Contract Agent; INT= agency staff ("Intérimaire"); JED= "Jeune Expert en Délégation" (Young 
Experts in Delegations); LA= Local Agent; SNE= Seconded National Expert;  
Under the ceiling for external personnel from operational appropriations (former "BA" lines). 
Essentially  for  Structural  Funds,  European  Agricultural  Fund  for  Rural  Development  (EAFRD)  and 
European Fisheries Fund (EFF). 

EN 

30 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Officials and temporary agents 

Preparation of EU position papers, consultation with Member States (including in the framework 
of the Working Group on Commodities – PROBA), representation of the EU in the meetings of 
the IRSG 

External personnel 

EN 

31 

   EN 

 
 
3.2.4.  Compatibility with the current multiannual financial framework  

–  X  Proposal/initiative is compatible the current multiannual financial framework. 

–  (cid:133)  Proposal/initiative  will  entail  reprogramming  of  the  relevant  heading  in  the 

multiannual financial framework. 

Explain what reprogramming is required, specifying the budget lines concerned and the corresponding 
amounts. 

–  (cid:133)  Proposal/initiative requires application of the flexibility instrument or revision 

of the multiannual financial framework20. 

Explain what is required, specifying the headings and budget lines concerned and the corresponding 
amounts. 

3.2.5.  Third-party contributions  

–  X The proposal/initiative does not provide for co-financing by third parties  

–  The proposal/initiative provides for the co-financing estimated below: 

Appropriations in EUR million (to 3 decimal places) 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

… enter as many years as 
necessary to show the duration 
of the impact (see point 1.6) 

Total 

Specify  the  co-financing 
body  

TOTAL appropriations 
cofinanced  

20 

See points 19 and 24 of the Interinstitutional Agreement. 

EN 

32 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.3. 

Estimated impact on revenue  

–  X  Proposal/initiative has no financial impact on revenue. 

–  (cid:133)  Proposal/initiative has the following financial impact: 

– 

– 

(cid:133) 

(cid:133) 

on own resources  

on miscellaneous revenue  

Appropriation
s available for 
the ongoing 
budget 
exercise 

Budget revenue line: 

Article …………. 

EUR million (to 3 decimal places) 

Impact of the proposal/initiative21 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

… insert as many columns as necessary 
in order to reflect the duration of the 
impact (see point 1.6) 

For miscellaneous assigned revenue, specify the budget expenditure line(s) affected. 

Specify the method for calculating the impact on revenue. 

21 

As regards traditional own resources (customs duties, sugar levies), the amounts indicated must be net 
amounts, i.e. gross amounts after deduction of 25% for collection costs. 

EN 

33 

   EN