Recruitment notice PE/136/S — Director (Function group AD, grade 14) — Directorate-General for Personnel — Directorate for Administrative Management
Date: 2010-11-26
Institutions: European Parliament
Subjects: European Parliament, European official, administrative check, appointment of staff








CA2010321EN.01002901.xml










26.11.2010   


EN


Official Journal of the European Union


CA 321/29





RECRUITMENT NOTICE PE/136/S — DIRECTOR
(Function group AD, grade 14)
DIRECTORATE-GENERAL FOR PERSONNEL — DIRECTORATE FOR ADMINISTRATIVE MANAGEMENT
(2010/C 321 A/06)
1.   Vacant post
The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in Parliament's Directorate-General for Personnel — Directorate for Administrative Management, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Communities (1).
This selection procedure, which is designed to give the Appointing Authority a wider choice of candidates, will be conducted at the same time as the internal and the interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 12 732,20 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament and people at other institutions. Since the Directorate has staff in several places of work, the person in charge will be required to travel frequently between Parliament's places of work.
2.   Location
Luxembourg. This post may be transferred to one of Parliament's other places of work.
3.   Equal opportunities
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description
Senior official responsible for the following duties (3), in the light of the guidelines and decisions laid down by the President and the Secretary-General:






—


ensuring the smooth running of a specialised department in the Secretariat comprising several units covering the areas that fall within the Directorate's remit,










—


managing, supervising, motivating and coordinating one or more teams in order to optimise the use of the department's resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in the relevant sectors,










—


planning the Directorate's activities (defining objectives and strategies), taking decisions needed to achieve the objectives set, assessing services provided with a view to ensuring quality,










—


advising the Director-General, the Secretariat and MEPs in the area of activity concerned,










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cooperating with the various directorates in the Secretariat; representing Parliament and negotiating contracts or agreements in the area of activity,










—


managing and seeing through specific projects likely to involve financial responsibilities,










—


carrying out the tasks of authorising officer by subdelegation,










—


exercising appointing authority powers.




5.   Eligibility (profile required)
The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General conditions
Under Article 28 of the Staff Regulations, you must:






—


be a national of one of the European Union's Member States (4),










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on you by the laws concerning military service,










—


produce the appropriate character references as to your suitability for the performance of your duties.




(b)   Specific conditions
(i)   Qualifications and professional experience






—


A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (5) when the normal period of university education is at least 3 years,










—


at least 12 years' professional experience gained after obtaining the qualifications referred to in the first indent, including at least 6 years in managerial duties.




(ii)   Knowledge required






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Excellent general knowledge of European affairs,










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excellent understanding of internal, national and international political issues,










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excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,










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excellent knowledge of the Staff Regulations, their interpretation and the derived rules,










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very good understanding of the different cultures represented in the institutions,










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very good knowledge of the Financial Regulation, the Financial Regulation Implementing Rules, the Internal Rules and other subordinate European Parliament texts,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










—


excellent knowledge of management techniques.




(iii)   Knowledge of languages
Excellent knowledge of one European Union official language (6) and knowledge of two others is required.
The Advisory Committee will take account of knowledge of other official languages of the European Union.
(iv)   Skills






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A flair for strategy,










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management skills,










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forward planning skills,










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ability to react to events,










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a meticulous approach,










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communication skills.




6.   Selection procedure
To assist the Appointing Authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and recommend to the Bureau the names of the persons to be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications
Please apply to the address below (quoting ‘avis de recrutement numéro PE/136/S’), enclosing a personal statement and a curriculum vitae (in Europass format (7)):






Monsieur le Secrétaire général






Parlement européen






Bâtiment Konrad Adenauer






2929 Luxembourg






LUXEMBOURG





Applications must be sent by registered post by 10 December 2010 at the latest, as evidenced by the postmark.

Please note that, if you are called for interview (8), you must produce by the interview date, solely in the form of copies or photocopies, supporting documents relating to your studies, professional experience and current responsibilities. These documents will not be returned to you.



(1)  OJ L 124, 27.4.2004.

(2)  The official will be graded on recruitment in accordance with Article 32 of the Staff Regulations.

(3)  For a description of the main tasks, see the Annex.

(4)  The Member States of the European Union are: Belgium, Bulgaria, the Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden, and the United Kingdom.

(5)  This year of experience will not be taken into account when evaluating the professional experience stipulated in the next indent.

(6)  The European Union's official languages are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish, Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.


ANNEX
DG PERSONNEL — DIRECTORATE FOR ADMINISTRATIVE MANAGEMENT
1.   Main tasks






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Directing, coordinating and supervising the Directorate's units and services,










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exercising appointing authority powers,










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managing projects,










—


representing the institution in interinstitutional committees,










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acting as authorising officer by subdelegation,










—


dealing with staff reports.




2.   Establishment plan (1)






—


1 Administrator.




INDIVIDUAL ENTITLEMENTS AND PAY UNIT
(including the services responsible for ‘Payroll and monitoring’, ‘Individual entitlements’ and ‘Privileges and documentation’)
1.   Main tasks






—


Managing the staff of the unit (organisation, conflicts, staff reports, etc.).




Payroll and Monitoring Service






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Calculating/coding pay and other payments to officials, temporary and contract staff and accredited parliamentary assistants,










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monitoring pay,










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calculating/coding the pay and social security contributions of trainees,










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producing salary statements and printing Streamline notifications,










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checking and carrying out requests for transfer of part of staff's remuneration (Article 17 of Annex VII to the Staff Regulations and Conditions of Employment of Other Servants).




Individual Entitlements Service






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Determining and managing the individual entitlements of officials, other staff and accredited parliamentary assistants (Articles 67, 68, 69 and 71 and Annex VII to the Staff Regulations), travel expenses, Conditions of Employment of Other Servants of the European Communities),










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administering payments of travel expenses (Articles 7 and 8 of Annex VII to the Staff Regulations).




Privileges and Documentation Service






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Issuing the various certificates/identity cards, Community laissez-passer, VAT exemptions,










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administering the various types of leave and absence of officials, other staff and accredited parliamentary assistants and Conditions of Employment of Other Servants,










—


managing personal files.




2.   Establishment plan (42)






—


1 Head of unit,










—


4 Administrators,










—


37 Assistants.




MISSIONS UNIT
1.   Main tasks






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Administering missions and various transactions associated with mission expenses,










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monitoring preparations for the new financial year and preparing the missions budgets of the Directorates-General,










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statistical reporting,










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adaptive maintenance of the MISS application and development of a future application (with the support of the Directorate-General for Innovation and Technological Support),










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providing training on the rules applicable to missions and on the MISS application: two modules, for beginners and advanced users, are offered,










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administering contracts relating to the corporate credit card, electronic invoicing, etc.,










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close cooperation with the Travel Office and Travel Agency,










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managing the staff of the unit (organisation, conflicts, staff reports, etc.).




2.   Establishment plan (13)






—


1 Head of unit,










—


12 Assistants.




PENSIONS AND SOCIAL INSURANCE UNIT
1.   Main tasks






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Monitoring the work of the unit (appropriations and activities assigned to the unit),










—


checking and adopting decisions by the Appointing Authority,










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monitoring budget items, administering and checking appropriations (orders, commitments, payments, recovery),










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drafting documents and important correspondence for the unit or for internal or interinstitutional committees (regulatory texts, agreements, etc.),










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participating in various committees: Preparatory Committee for Social Affairs, Management Committee of the Joint Sickness Insurance Scheme, pensions,










—


managing the staff of the unit (organisation, conflicts, staff reports, etc.).




Pensions Sector






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Establishing entitlements to retirement pensions, disability benefits and survivors' pensions,










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administering payments pursuant to Articles 41 and 50 of the Staff Regulations and the rules on termination of service (dégagement),










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establishing the individual entitlements of staff who have retired or had their service terminated,










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transferring pension entitlements from national schemes to the European scheme,










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calculating severance grants and administering transfers to national pension schemes or funds,










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paying pension contributions pursuant to Article 42 of the Conditions of employment of other servants of the European Communities,










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administering contributions to the Community pension scheme for staff taking leave on personal grounds.




Social Insurance Sector






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Supervising the application of the health insurance scheme, decisions to pay a 100 % reimbursement and certificates of affiliation,










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administering social assistance to people with disabilities,










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administering accident insurance and natural death insurance,










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administering occupational disease insurance,










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dealing with cases relating to responsible third parties,










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administering the various voluntary additional insurance schemes,










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participating in the work of joint committees and interinstitutional committees.




2.   Establishment plan (20)






—


1 Head of unit,










—


1 Administrator,










—


18 Assistants.




UNIT FOR RELATIONS WITH STAFF
(including the Luxembourg and Brussels service contact points)
1.   Main tasks






—


Managing the staff of the unit (organisation, conflicts, staff reports, etc.).




Administrative Affairs Sector






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Making administrative arrangements for newly appointed officials and other staff in Brussels (administrative formalities and various explanations) and dispatching various documents to the services concerned in Luxembourg,










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upon request, obtaining special identity cards for staff and their families when staff take up their duties, move to a different place of employment or are transferred to Brussels,










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carrying out procedures to renew cards, administer changes of address/marital status/other status, etc. and cancel special identity cards (termination of service, termination of responsibility for dependent children, divorce),










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dealing with formalities with the Federal public service (Service Public Fédéral), Foreign Affairs in Brussels,










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updating data in Streamline,










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informing staff about the procedures for VAT-free purchases and monitoring procedures with the Federal public service in Brussels,










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providing explanations about the withholding tax on investment income and drawing up the HIS 276 certificate,










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explaining the procedures for registering vehicles and assisting staff in completing them,










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issuing laissez-passer and various certificates (employment, exemption from national taxation, salaries, European Schools, HIS276, C4, etc.) for staff based in Brussels,










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research, documentation and updating of administrative procedures,










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maintaining relations with the services concerned in Luxembourg, local and national authorities and counterpart services at the other institutions.




Service contact points in Luxembourg and Brussels






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Providing European Parliament staff with a practical service which is easy to access and enables them to obtain general or personal information and seek advice on administrative matters,










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making an individual multilingual service available to colleagues to provide swift, personalised answers by telephone or e-mail with the aid of the services responsible,










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updating the answers to Frequently Asked Questions (FAQ) concerning staff problems,










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running information sessions for newly recruited staff, helping them to find accommodation, open days, visits to the other places of work, organisation of the Family Day, i.e. integration functions,










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organising information sessions and workshops on subjects of general interest,










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receiving staff assigned to work in Brussels and Luxembourg,










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receiving trainees in liaison with the trainee service in Luxembourg,










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making arrangements for helping the families of new staff assigned to work in Brussels and Luxembourg to settle in,










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maintaining contact with local authorities responsible for the integration of newly arrived people,










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planning meetings for staff with the legal adviser to obtain information on private matters,










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organising lunchtime lectures with the aim of informing staff about legal and social matters (administrative matters, taxation, family law, etc.).




2.   Establishment plan (21)






—


1 Head of unit,










—


2 Administrators,










—


18 Assistants.