Recruitment notice PE/135/S — Director (Function group AD, grade 14) — Directorate-General for External Policies of the Union — Directorate for Committees
Date: 2010-11-26
Institutions: European Parliament
Subjects: European Parliament, European official, appointment of staff, foreign policy








CA2010321EN.01002201.xml










26.11.2010   


EN


Official Journal of the European Union


CA 321/22





RECRUITMENT NOTICE PE/135/S — DIRECTOR
(Function group AD, grade 14)
DIRECTORATE-GENERAL FOR EXTERNAL POLICIES OF THE UNION — DIRECTORATE FOR COMMITTEES
(2010/C 321 A/05)
1.   Vacant post
The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in Parliament's Directorate-General for External Policies of the Union — Directorate for Committees, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Communities (1).
This selection procedure, which is designed to give the Appointing Authority a wider choice of candidates, will be conducted at the same time as the internal and the interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 12 732,20 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The person in charge will be required to travel frequently between Parliament's places of work and elsewhere.
2.   Location
Brussels. This post may be transferred to one of Parliament's other places of work.
3.   Equal opportunities
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description
Senior official responsible for the following duties (3), in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General:






—


ensuring the smooth running of a large department in the Secretariat comprising several units covering the areas that fall within the directorate's remit,










—


managing, supervising, motivating and coordinating one or more teams, in order to optimise the use of the department's resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in the relevant sectors,










—


planning the Directorate's activities (defining objectives and strategies), taking decisions needed to achieve the objectives set, assessing services provided with a view to ensuring quality,










—


advising the Director-General, the Secretariat and MEPs in the area of activity concerned, cooperating with the various directorates in the Secretariat,










—


managing and seeing through specific projects likely to involve financial responsibilities,










—


carrying out the tasks of authorising officer by subdelegation.




5.   Eligibility (profile required)
The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General conditions
Under Article 28 of the Staff Regulations, you must:






—


be a national of one of the European Union's Member States (4),










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on you by the laws concerning military service,










—


produce the appropriate character references as to your suitability for the performance of your duties.




(b)   Specific conditions
(i)   Qualifications and professional experience






—


A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (5) when the normal period of university education is at least 3 years,










—


at least 12 years' professional experience gained after obtaining the qualifications referred to in the first indent, including at least 6 years in managerial duties.




(ii)   Knowledge required






—


Excellent general knowledge of European affairs,










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excellent understanding of internal, national and international political issues,










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excellent knowledge of the Treaties,










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excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,










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excellent knowledge of the Rules of Procedure of the European Parliament, legislative procedures and internal rules and practices,










—


excellent knowledge of the Staff Regulations, their interpretation and the derived rules,










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excellent knowledge of the Financial Regulation, the Financial Regulation Implementing Rules, the Internal Rules and other subordinate European Parliament texts,










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very good understanding of the different cultures represented in the institutions,










—


very good administrative knowledge (human resources, management, budget, finance, IT, legal issues etc.),










—


excellent knowledge of management techniques.




(iii)   Knowledge of languages
Excellent knowledge of one European Union official language (6) and knowledge of two others is required.
The Advisory Committee will take account of knowledge of other official languages of the European Union.
(iv)   Skills






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A flair for strategy,










—


management skills,










—


forward planning skills,










—


ability to react to events,










—


a meticulous approach,










—


communication skills.




6.   Selection procedure
To assist the Appointing Authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and recommend to the Bureau the names of the persons to be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for decision. At this stage, the Bureau may interview the candidates.
7.   Applications
Please apply to the address below (quoting ‘avis de recrutement numéro PE/135/S’), enclosing a personal statement and a curriculum vitae (in Europass format (7)):






Monsieur le Secrétaire général






Parlement européen






Bâtiment Konrad Adenauer






2929 Luxembourg






LUXEMBOURG





Applications must be sent by registered post by 10 December 2010 at the latest, as evidenced by the postmark.

Please note that, if you are called for interview (8), you must produce by the interview date, solely in the form of copies or photocopies, supporting documents relating to your studies, professional experience and current responsibilities. These documents will not be returned to you.



(1)  OJ L 124, 27.4.2004.

(2)  The official will be graded on recruitment in accordance with Article 32 of the Staff Regulations.

(3)  For a description of the main tasks, see the Annex.

(4)  The Member States of the European Union are: Belgium, Bulgaria, the Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden, and the United Kingdom.

(5)  This year of experience will not be taken into account when evaluating the professional experience stipulated in the next indent.

(6)  The European Union's official languages are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish, Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.


ANNEX
DG EXTERNAL POLICIES — DIRECTORATE FOR COMMITTEES
1.   Main tasks






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Directing, coordinating and supervising the Directorate's units and services,










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organising the Parliamentary Conference on the World Trade Organisation (WTO) and its steering committee,










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maintaining relations with other multilateral bodies: Inter-Parliamentary Union (IPU), Parliamentary Assembly of the Organisation for Security and Cooperation in Europe (OSCE),










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attending numerous internal and interdepartmental coordination meetings and meetings of European Parliament bodies (Conference of Presidents, Conference of Committee Chairs, Conference of Delegation Chairs),










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organising electoral observation missions and missions to assist the Election Coordination Group,










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organising (preparing and monitoring) departmental meetings (Director + Heads of Unit in Directorate A),










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managing projects,










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acting as authorising officer by subdelegation,










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deputising for the Director-General in his/her absence.




2.   Establishment plan (2)






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1 Director,










—


1 Assistant.




SECRETARIAT OF THE COMMITTEE ON FOREIGN AFFAIRS
1.   Main tasks






—


Running the secretariat of the committee (organising meetings, coordinators' meetings, scheduling, minutes, nominations for the Sakharov Prize, working parties),










—


drafting working documents/draft reports (legislative and non-legislative procedures) and monitoring acts adopted under ‘comitology’,










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helping MEPs with written and oral contributions in carrying out their duties as chairs, vice-chairs and rapporteurs,










—


organising public hearings, missions outside the three places of work, ad hoc delegations, etc.,










—


maintaining contact with the other institutions and diplomatic missions accredited to the European Union,










—


maintaining contact with the Regional Cooperation Council, IPU and OSCE Parliamentary Assembly,










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coordinating the work of the committee and its two subcommittees (security and defence, human rights),










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coordinating the tasks of the committee and joint parliamentary committees and delegations, including ad hoc delegations and election observation missions within its area of responsibility,










—


running the secretariat of the Working Party on the Middle East.




2.   Establishment plan (18)






—


1 Head of unit,










—


7 Administrators,










—


10 Assistants.




SUBCOMMITTEE ON SECURITY AND DEFENCE
1.   Main tasks






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Running the secretariat of the subcommittee (organising meetings, coordinators' meetings, minutes, etc.),










—


assisting rapporteurs of the Committee on Foreign Affairs in the areas of security and defence,










—


assisting the delegation for relations with the NATO Parliamentary Assembly (meetings, travel) and maintaining contact with the Western European Union Assembly and with the secretariats of the two bodies,










—


maintaining contact with Commission and Council in the field of the European Security and Defence Policy (ESDP),










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organising travel by ad hoc delegations,










—


organising hearings,










—


drafting working documents and notes in liaison with the policy department.




2.   Establishment plan (8)






—


1 Head of unit,










—


3 Administrators,










—


4 Assistants.




SUBCOMMITTEE ON HUMAN RIGHTS/HUMAN RIGHTS UNIT
1.   Main tasks






—


Running the secretariat of the subcommittee (organising meetings, meetings of the Enlarged Bureau, minutes, the working party on the European Instrument for Democracy and Human Rights, etc.),










—


assisting rapporteurs of the Committee on Foreign Affairs in the area of human rights, particularly the annual report,










—


helping the AFET and DEVE committees, Joint Assemblies, joint parliamentary committees and interparliamentary delegations in the area of human rights,










—


organising the Sakharov Prize in liaison with the appropriate high-level office and all the Directorates-General concerned,










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cooperating with the European institutions, Council of Europe, United Nations, OSCE and Member States in the area of human rights,










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maintaining contacts and exchanging information with non-governmental organisations (NGOs),










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helping with the urgent procedure (Rule 122),










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receiving and escorting ‘human rights’ delegations visiting Parliament,










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organising public hearings, missions outside the three places of work and ad hoc delegations,










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drafting working documents and notes in liaison with the policy department,










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following up resolutions on human rights adopted by Parliament,










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following up letters sent by the President of Parliament and Chairs of the DROI and AFET committees in support of individual cases.




2.   Establishment plan (12)






—


1 Head of unit,










—


6 Administrators,










—


5 Assistants.




SECRETARIAT OF THE COMMITTEE ON DEVELOPMENT
1.   Main tasks






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Running the secretariat of the committee (organising meetings, coordinators' meetings, scheduling, minutes, etc.),










—


helping the President of the European Parliament and MEPs with written and oral contributions in carrying out their duties as chairs, vice-chairs and rapporteurs,










—


drafting working documents/draft reports (legislative and non-legislative procedures),










—


organising public hearings, fact-finding visits, ad hoc missions (election observation) outside the three places of work (developing countries), etc.,










—


maintaining contact with the other institutions, interested groups and civil society,










—


organising sessions of the Assembly and meetings of its bodies (Bureau, working parties, three standing committees, workshops), helping Members to prepare draft reports, working documents and drafts of speeches, drafting minutes, dealing with oral questions to the Council and Commission and resolutions, forwarding resolutions to the various recipients, placing documents on the Internet, contact with the other institutions and cooperation with the ACP Secretariat,










—


organising and following up joint ACP-EU fact-finding visits and electoral observation missions.




2.   Establishment plan (13)






—


1 Head of unit,










—


4 Administrators,










—


8 Assistants.




SECRETARIAT OF THE COMMITTEE ON INTERNATIONAL TRADE
1.   Main tasks






—


Running the secretariat of the committee (organising meetings, coordinators' meetings, scheduling, minutes, etc.),










—


drafting working documents/draft reports (legislative and non-legislative procedures),










—


helping the President of the European Parliament and MEPs with written and oral contributions in carrying out their duties as chairs, vice-chairs and rapporteurs,










—


organising public hearings and ad hoc missions outside the three places of work,










—


maintaining contact with the other institutions, interested groups and civil society,










—


maintaining contact with diplomatic missions accredited to the European Union and with Commission delegations to non-EU countries in the field of international trade,










—


organising and preparing parliamentary conferences on the World Trade Organisation (WTO) and assisting its bodies.




2.   Establishment plan (14)






—


1 Head of unit,










—


7 Administrators,










—


6 Assistants.




ELECTION OBSERVATION
1.   Main tasks






—


Running the secretariat of the Election Coordination Group (meetings, documents, letters, minutes, etc.),










—


drawing up a 6-monthly calendar of parliamentary electoral observation missions for approval by the Conference of Presidents,










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implementing and monitoring this programme,










—


providing feedback and information and maintaining contact with the other services of the European Parliament (Secretariat of the Conference of Presidents, secretariats of parliamentary committees and delegations, etc.),










—


maintaining and developing contact with the other institutions (Commission, Council), international organisations (Council of Europe, OSCE, United Nations (UN), etc.) and specialised institutes such as IDEA (International Institute for Democracy and Electoral Assistance), IFES, NEEDS (Network of Europeans for Electoral and Democracy Support) and ERIS.




2.   Establishment plan (5)






—


1 Head of unit,










—


2 Administrators,










—


2 Assistants.