COMMISSION STAFF WORKING DOCUMENT  accompanying the Report from the Commission to the European Parliament and the Council on the application of Council Regulation (EC) No 3/2008 on information provision and promotion measures for agricultural products on the internal market and in third countries
Date: 2010-11-25
Institutions: European Commission
Subjects: action programme, agricultural product, application of EU law, domestic market, organic farming, report, sales promotion, third country

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EUROPEAN COMMISSION 

Brussels, 25.11.2010 
SEC(2010) 1434 final 

COMMISSION STAFF WORKING DOCUMENT 

accompanying the 

Report from the Commission to the European Parliament and the Council on the 
application of Council Regulation (EC) No 3/2008 on information provision and 
promotion measures for agricultural products on the internal market and in third 
countries 

{COM(2010) 692 final} 

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ANNEX 1 

Changes introduced to the promotion regime since the Report 2006 

In  addition  of  the  changes  already  mentioned  under  the  heading  II.A.1  of  the  report,  many 
other adaptations was introduced in order to improve the promotion regime: 

In 2006, a tailor-made computer application MPP (Management of Promotional Programmes) 
was  made  operational.  This  application  allows  consulting  the  database  with  financial  and 
other important data on promotional programmes and related contracts, and serves as a source 
for  ad-hoc  statistical  analysis.  All  programmes  accepted  since  the  beginning  of  the  regime 
have been introduced into MPP. Since then, by using this IT tool, the Commission services 
are in a position to better monitor the regime by having an instantaneous and complete picture 
of all programmes as well as their financial execution. 

The  procedure  for  selection  of  programmes  was  improved,  notably  by  the  adoption  of  a 
uniform  evaluation  grid.  Since  February  2009,  this  new  quantitative  evaluation  tool  has 
allowed  a  more  objective  selection  of  the  programmes  submitted  to  be  co-financed. 
Furthermore, based on running programmes and other sources, a sample of cost elements for 
the  various  measures  (fairs,  visits,  press  conferences,  …)  included  in  the  proposed 
programmes  have  been  identified  and  are  being  used  when  evaluating  programmes  for  co-
financing. 

New  impact  assessment  requirements  were  defined  within  the  guidelines  elaborated  and 
introduced in the Complementary Notes in the Annex of the existing Application Form to be 
used by the proposing organisations when submitting a programme. Furthermore the part of 
the budget allowed for an ex-post impact assessment of each programme, was increased from 
3 to 5%. 

It  is  to  be  underlined  that  these  improvements  are  in  line  with  the  Court  of  Auditors 
recommendations, as shown in point III.B of the Report. 

Regulations changes affecting the Promotion regime between 2006 and 2010 

Several adaptations concerning either the promotion regime as a whole, or the promotion of 
some particular product sectors were introduced by new regulations: 

– 

– 

– 

A  new  provision  was  introduced  by  Regulation  (EC)  No 1182/2007  of  the 
Council, to increase fruits and vegetables consumption by the schoolchildren. 
The  maximum  %  of  the  Community  co-financing  was  increased  from  50  to 
60% for these particular promotion measures. 

The  amended  designations  of  Community  wines,  adopted  by  Council 
Regulation  (EC)  No 479/2008,  have  been  introduced  in  the  Annexes  of 
Commission  Regulation 
(EC) 
(EC)  No 501/2008, 
No 1313/2008. 

by  Regulation 

In order to face the avian influenza crisis' consequences, new guidelines were 
introduced  on  time  by  the  Commission  (see  Annex  II  of  Regulation  (EC) 
No 501/2008), allowing the stakeholders to introduce by an exceptionally fast 
procedure,  promotion  programmes  targeting  the  information  of  the  consumer 

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– 

– 

and  the  re-establishment  of  the  consumer  confidence  and  consequently 
consumption. 

In  addition,  taking  into  account  that  the  milk  sector  experienced  a  period  of 
acute economic difficulty which was likely to endanger the economic survival 
of  a  large  number  of  holdings,  the  Commission,  by  its  Regulation  (EC) 
No 698/2009, allowed € 20 mio for specific promotion programmes within this 
sector, as well as appropriate disposals in order to fight that crisis. 

Council  Regulation  (EC)  No 153/2009  has  been  adopted:  it  modifies 
Regulation  (EC)  No 3/2008,  allowing  the  Member  States  to  accept  an 
international organisation as implementing body, in particular within the olive 
oil sector, in the cases where these Member States are implementing their own 
promotion programmes in third countries. 

Last  but  not  least,  by  its  Decisions  2007/243/CE1  and  2008/960/CE2,  the  Commission  has 
imposed financial corrections on Member States which have been found not to comply with 
regulatory  provisions.  The  main  reasons  were  "Deficiencies  in  accounting  and  technical 
controls", and "Late payments and weaknesses in key controls". Those corrections were of a 
total amount of € 6.003.792,02 recovered after conclusive controls in IT (€ 4.678.229,72) and 
in SP (€ 1.325.562,30). 

1 
2 

JO L 106 of 24.4.2007, p. 55. 
JO L 340 of 19.12.2008, p. 99. 

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ANNEX 2 

Promotion activities managed directly by DG AGRI 

1. High level missions 

Within  the  framework  set  up  by  Article  2(3)  of  Council  Regulation  (EC)  No 3/2008,  from 
2007 to 2010, several high level missions were organised in India, China and South Africa. 
Those  visits  offered  the  opportunity  to  carry  out  a  very  busy  agenda  of  activities  including 
seminars, meetings with the press, participation in trade fairs, "business-to-business" meetings 
and  events  at  the  local  chambers  of  commerce.  In  each  case,  they  were  backed  up  by 
systematic  public  relations  efforts,  both  during  and  after  the  mission.  During  the  reporting 
period, the budget appropriation for high level missions was € 1 million/year. As one can see 
from the figures below, real expenditure has been significantly lower. 

For 2010 a high level mission is planned in Moscow (14-17 September 2010). 

High level commercial mission in India (6-10 March 2007) 

For  the  mission  in  India  the  Commissioner  was  accompanied  by  a  delegation  of 
28 representatives from European food and drinks companies from 15 countries representing 
most  sectors.  During  the  visit,  a  very  busy  programme  of  activities  was  carried  out  both  in 
New  Delhi  and  in  Mumbai.  The  EU  was  also  present  with  a  stand  at  the  food  and  drinks 
"Aahar trade fair" in New Delhi. During and after the mission, the visit was backed up by a 
systematic and sustained effort of public relations. Cost of the high level commercial mission 
in India: € 603.458,81. 

Promotional campaign in China (14 to 16 May 2008) 

Given  the  success  of  the  India  mission,  a  similar  mission  was  organised  in  China  in  May 
2008, with the objective this time to reinforce the visibility of Community products mainly for 
the  professionals  and  the  media,  but  also  towards  the  consumers  of  the  middle-class.  The 
mission rests on  3 promotional  axes: i) a “Tasty Europe” stand on the SIAL Shanghai food 
and drinks trade fair, one of the most important of its kind in Asia, ii) a seminar on EU quality 
labels within the framework of the fair; and iii) 2 “European Weeks” promoting Community 
products. Cost of the promotional campaign in China: € 657.690,45. 

Promotional event in Cape Town (South Africa: 8-10 September 2008) 

A  promotional  event  was  organised  in  Cape  Town  (South  Africa)  in  the  framework  of  the 
presence, as guest of honour, of Commissioner Fischer Boel at the 17th World Meat Congress 
from 8 to 10 September 2008. The objective of this operation was to deliver to the world meat 
community an objective message centred on the quality and safety of Community meat. Cost 
of the promotional event in Cape Town: € 74.194,06. 

High level trade mission to China (18-22 May 2009) 

For  the  mission  to  China  the  Commissioner  was  accompanied  by  a  delegation  of 
11 businessmen  representing  8  Member  States  and  the  main  agro-food  sectors.  The  mission 
consisted in a more promotional first part in Shanghai followed by a second part in Beijing 
more  focused  on  political  dialogue.  The  promotional  campaign  was  centred  on  the 
participation of the EU with a stand in the 10th edition of the SIAL Shanghai food and drinks 
trade  fair,  which  was  inaugurated  by  Mrs  Fischer Boel  as  guest  of  honour.  About 

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15 Community exporters were involved at the EU stand in Shanghai. Cost of the high level 
commercial mission in China: € 738,618.50. 

Promotional event in Hong Kong (4-6 may 2009) 

In order to launch the campaign in China, an operation was organised in Hong Kong in the 
framework  of  the  HOFEX  trade  fair  which  took  place  from  4  to  6  May  2009.  The  EU  was 
represented with a stand and several events were organised: an opening cocktail, a seminar on 
geographical  indications  for  professionals  and  a  “European  Delicacies  festival”.  The 
organisation of the event benefited from the active involvement of the working group made 
up  of  all  trade  representatives  from  EU  Member  States  present  on  the  territory.  Cost  of  the 
promotional operation in Hong Kong: € 147.985,40. 

2. Promotion campaign for organic food and farming 

Work  on  this  campaign  started  in  2006  within  the  framework  set  up  by  Council  Regulation 
(EC)  No  2826/2000  (later  repealed  by  Council  Regulation  (EC)  No  3/2008)  to  follow  up 
Action  1  of  the  European  Action  Plan  for  organic  food  and  farming.  With  a  budget  of  a 
maximum value of € 3 million over 3 years and covering all 27 Member States, the campaign 
was  conceived  to  complement  national  promotional  activities.  It  was  launched  on  25  July 
2008. 

Within the campaign, a multilingual website www.organic-farming.europa.eu was developed 
in  22  languages,  offering  a  multitude  of  information  on  organic  farming  to  different  target 
groups,  including  organic  and  conventional  farmers,  stakeholders'  organisations,  final 
consumers  and  their  associations,  students,  and  children.  The  website  is  also  used  as  a 
platform  for  distributing  promotional  material  from  a  "toolbox"  available  free  of  charge  in 
22 languages to anyone wishing to promote organic food and farming in the EU. 

Visitors to the website can find information on organic farming in general, EU policy in the 
fields of environment, animal welfare, consumer confidence, and relevant institutions  in the 
field of organic farming. There is also a kids' corner. After the launch of the website, the focus 
was shifted to the promotion of this campaign all over Europe to stakeholders, which are the 
primary target group of this campaign. In this perspective, the campaign has been introduced 
at 17 promotional events all over Europe. 

Since  the  beginning,  the  development  of  the  promotional  campaign  has  been  closely 
monitored by the expert group (made up of both governmental and private members) for the 
promotion  of  organic  farming.  National  experts  followed  the  development  of  the  content  of 
the website and the toolbox. They also provided useful help with the revision of texts made 
available to the public on those supports. 

Even  though  the  contract  for  the  provision  of  services  linked  to  the  promotional  campaign 
expired in March 2010, this does not mean that the campaign has come to its end. The website 
served as the basis for the selection procedure of the new EU logo for organic farming and 
once this logo was officially adopted by the Commission, both the site and the tools have been 
adapted consequently. The marketing tools which have been developed within the framework 
of  this  campaign  will  remain  at  the  disposal  of  the  stakeholders,  and  the  website  will  be 
regularly  updated.  The  results  of  this  campaign  have  been  very  positive  as  shown  under 
point Ш.E.2 of the Report. 

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3. Other expenses under direct management 

- External experts for selecting promotion programmes 

In order to ensure the "greatest expertise" on the selection of the promotion programmes to be 
co-financed,  the  competent  Commission  services  benefited  from  the  know-how  of 
consultants,  chosen  under  tender  procedure,  in  order  to  give  their  advice  on  the  merits, 
qualities  or  drawbacks  of  the  submitted  proposals.  The  maximum  value  of  this  framework 
contract between 2007 and 2009 (3 years) was € 90.000.  

- Evaluation studies 

A  number  of  evaluations  of  EU  co-financed  information  and  promotion  programmes  for 
agricultural products implemented on the internal market and in third countries were carried 
out  between  2006  and  2008  by  two  consulting  companies  under  respective  framework 
contracts. 

As  regards  the  internal  market,  the  evaluations  covered  programmes  in  the  organic  sector, 
wine,  fruit  and  vegetables,  and  dairy  sectors.  Third  countries  promotion  programmes 
implemented  in  the  USA,  Canada,  Norway,  Switzerland,  Russia,  Japan,  China,  India  and 
South East Asia were also evaluated. 

The maximum value of these contracts was € 1.500.000 for 3 years and for the internal market 
and  €  2.250.000  for  3  years  for  the  evaluation  of  the  promotion  programmes  in  third 
countries. 

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ANNEX 3 

Statistical data for the period covered by the Report 

January 2006 – July 2010 

Table 1: Number of programmes (IM + TC) accepted and EU co-financing 

Member State 

Number of 
programmes 

EU co-
financing 

in million of € 

Multi MS 

Italy 

France 

Greece 

Germany 

Poland 

Netherlands 

Spain 

Portugal 

Austria 

United Kingdom 

Belgium 

Cyprus 

Denmark 

Hungary 

Slovenia 

Slovakia 

Finland 

Bulgaria 

Ireland 

19

32

12

17

13

10

11

6

9

7

5

4

2

2

3

4

1

5

1

2

40,3

39,8

29,8

26,0

18,0

14,4

14,1

13,0

11,3

9,4

5,9

5,1

2,3

2,2

2,1

2,0

1,8

1,6

1,6

1,6

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Sweden 

Latvia 

Czech Republic 

Lithuania 

Luxembourg 

Malta 

Estonia 

Total 

3

6

4

1

1

1

2

1,4

1,4

1,2

1,2

0,7

0,3

0,2

183

248,6

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Graph 1: Number of programmes accepted and EU co-financing 

Number of programmes and EC cofinancing by member state

45

40

35

30

25

20

15

10

5

0

Multi MS

Number of programmes

EC cofinancing

Italy
France

Germany
Greece

United Kingdom
Belgium
Portugal
Poland
Netherlands
Spain
Austria

Cyprus

Denmark

Hungary

Slovenia

Slovakia

Finland

Bulgaria

Latvia

Ireland
Lithuania
Czech Republic
Luxembourg
Sweden

Malta

Estonia

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Table 2: Internal market: number of programmes accepted and EU co-financing 

Member State 

Number of 
programmes 

EU co-
financing 

Multi MS 

France 

Italy 

Netherlands 

Germany 

Spain 

Greece 

Poland 

Austria 

Portugal 

United Kingdom 

Belgium 

Denmark 

Slovakia 

Finland 

Bulgaria 

Sweden 

Hungary 

Latvia 

Ireland 

Czech Republic 

Slovenia 

Luxembourg 

Malta 

Estonia 

Total 

13

11

17

10

9

6

7

7

7

6

5

4

2

1

5

1

3

2

6

1

4

3

1

1

2

31,7

28,9

22,7

14,0

13,2

13,0

11,5

10,8

9,4

8,5

5,9

5,1

2,2

1,8

1,6

1,6

1,4

1,4

1,4

1,3

1,2

1,2

0,7

0,3

0,2

134

191,0

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Graph 2: Internal market - number of programmes accepted and EU co-financing 

Internal market: number of programmes and EC cofinancing by member 
state

35

30

25

20

15

10

5

0

Multi MS

France

Number of programmes

EC cofinancing

Italy

Netherlands

Germany

Spain

Greece

Poland

United Kingdom
Belgium
Portugal
Austria

Denmark

Slovakia

Finland

Bulgaria

Sweden

Hungary

Latvia

Ireland
Czech Republic
Luxembourg
Slovenia

Malta

Estonia

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Table 3: Internal market - number of programmes by target country and proposing Member State 

Target country AT

BE

BG

CZ

DK

EE

FI

FR

DE

GR

HU

IE

IT

LV

LU

MT

Multi MS NL

PL

PT

SK

SI

ES

SE

UK

Proposing member state

Austria
Belgium
Bulgaria
Cyprus
Czech Republic
Denmark
Estonia
Finland
France
Germany
Greece
Hungary
Ireland
Italy
Latvia
Lithuania
Luxembourg
Malta
Netherlands
Poland
Portugal
Romania
Slovakia
Slovenia
Spain
Sweden
United Kingdom

4

7

1

1

1

1

1

1

4

2

2

5

1

11

1

9

1

1
3
1
1

1
5
6

1

1
1

1

2
3

1

1

2

1
1

1

2

1

1

1
2

1
1
2
1
6
9
1

11
3
2

1
4

2

2
7

6

1

1

4

1

1

7
2
1

1
1

1

5

2

4

2

7

1

1
1
3

1

8

2
1

2
3

1
1

2
3

1

1

1

2
1
6

1
2
1
3

1

1
2

1
1
1

6

2

3

1

1

1

1

5

1

3

Total number 
of 
programmes

12
16
1
4
8
7
4
7
30
38
8
3
2
18
10
2
3
1
19
17
7
3
2
4
11
10
27

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Table 4: Internal market - number of programmes by product group and proposing Member State 

Target country

AT

BE

BG

CZ

DK

EE

FI

FR

DE

GR

HU

IE

IT

LV

LU

MT

Multi MS NL

PL

PT

SK

SI

ES

SE

UK

Number of 
programmes

Proposing member state

2

1

2

1

1

Fibre flax
Fresh fruit and vegetables
Honey and beekeeping products
Labelling of eggs
Milk and milk products
Multi Products
Olive oil and table olives
Organic farming and Products
Ornamental horticulture
Outermost Regions
PDO, PGI and TSG
Poultrymeat
Processed fruit and vegetables
Quality meat
Seed oils
Wines

1

2

2
1

1

1

1

1

1

2
1

2

1

1

1

1
2

3

1
1

1
1

1

1
1

1

1

2

1

1

1
2

1
1

1
1

1

1

1

1

3

1

1

2

1
1
1
2
1

5
1

3

2

4
1

3
2

1

1
1

3

2

3

1

1

1

1
1

1

1
2

1

1

1

1

1
1

2

1

1

1
1
1

1

1

2
1

2

1

3

1
21
8
1
32
5
4
12
8
2
10
6
3
11
1
9

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Table 5: Third countries: number of programmes accepted and EU co-financing 

Member State 

Number of 
programmes 

EU co-
financing 

Italy 

Greece 

Multi MS 

Germany 

Poland 

Portugal 

Cyprus 

Lithuania 

France 

Slovenia 

Hungary 

Ireland 

Netherlands 

Total 

15

10

6

4

3

3

2

1

1

1

1

1

1

17,2

14,5

8,6

4,8

3,6

2,8

2,3

1,2

0,9

0,8

0,7

0,2

0,1

49

57,6

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Graph 3: Third countries - number of programmes accepted and EU co-financing 

Third countries: number of programmes and EC cofinancing by member 
state

Number of programmes

EC cofinancing

20

18

16

14

12

10

8

6

4

2

0

Italy

Greece

Multi MS

Germany

Poland

Portugal

Cyprus

Lithuania

France

Slovenia

Hungary

Ireland

Netherlands

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Table 6: Internal Market accepted programmes by budget 

No of programmes 

Total budget 

Total  programme 
budget (million €) 

Number  % 

Million € 

% 

0-1,0 

1,0-2,0 

2,0-4,0 

>4,0 

Total 

30 

29 

45 

30 

22,4% 

15,0 

3,8% 

21,6% 

40,7 

10,4% 

33,6% 

131,1 

33,7% 

22,4% 

202,8 

52,1% 

134,0 

100,0% 

389,5 

100,0% 

Table 7: Internal Market accepted programmes by duration 

Total budget 
(million €) 

EU co-financing 
(million €) 

% 

approved 

No 
programmes 

1 Year 

6,9 

2 Years 

27,9 

3,5 

14 

1,81% 

7,30% 

3 Years 

354,6 

173,6 

90,88%

Total 

389,5 

191 

100,00%

4 

19 

111 

134 

Table 8: Third countries accepted programmes by budget distribution 

No of programmes 

Total budget 

Total  programme 
budget (million €) 

Number  % 

million € 

% 

0-1,0 

1,0-2,0 

2,0-4,0 

>4,0 

Total 

7 

16 

21 

5 

14,3% 

5,2 

32,7% 

23,2 

42,9% 

63,2 

10,2% 

23,6 

4,5%

20,2%

54,9%

20,5%

49 

100,0% 

115,2 

100,0%

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Table 9: Third Countries accepted programmes by duration 

EU co-financing 

Duration 

No of 
programmes 

Million € 

Percentage 

1 year 

2 years 

3 years 

Total 

0 

10 

39 

49 

0

7,6

50,0

57,6

0,0%

13,3%

86,7%

100,0%

Graph 4: Number of approved programmes by 
their duration

Graph 5: Number of approved programmes by 
their total budget (million €)

4

29

35; 19%

37; 20%

1 Year

2 Years

3 Years

0-1,0
1,0-2,0
2,0-4,0
>4,0

45; 25%

150

66; 36%

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Table 10: Third Countries accepted programmes by Member State and target country 

Target 
country 

Multi 
MS  CY  DE  FR  GR HU 

IE 

IT 

LT  NL  PL  PT  SI 

No of 
programmes

Australia 

1 

1 

Bosnia  and 
Herzegovina 

China 

1 

1 

2 

1 

1 

3 

1 

2 

1 

Croatia 

FYROM 

India 

Japan 

Latin 
America 

Middle  and 
Near East 

North 
America 

Norway 

Russia 

Serbia 

South Korea 

South-east 
Asia 

Switzerland 

Ukraine 

3 

1 

1 

2 

3 

1 

2 

1 

1 

1 

2 

1 

1 

1 

1 

1 

1 

1 

3 

3 

2 

6 

1 

1 

3 

1 

1 

4 

5 

1 

1 

1 

1 

1 

1 

1 

1 

1 

2 

7 

1 

5 

3 

1 

3 

3 

2 

1 

2 

1 

1 

1 

1 

2 

1 

13 

1 

1 

7 

11 

4 

6 

21 

7 

20 

2 

1 

2 

6 

8 

EN 

18 

   EN 

 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
Table 11: Financial corrections within the Report's period 2006-July 2010 

  MS 

Budget line 

Fin. 
Year 

Amount in €  Reason Text  

3855  ES 

B013800325 

2003 

-20.244,02 Ineligibility of a programme 

3818  ES 

B013800 

3822  ES 

B013801 

2003 

2003 

-315.810,80 Deficiencies in accounting and technical controls 

-122.971,30 Deficiencies in accounting and technical controls 

5200 

IT 

050804013801  2004 

-267.629,30 Late payments and weaknesses in key controls 

3819  ES 

050804013800  2004 

-423.488,23 Deficiencies in accounting and technical controls 

5196 

IT 

050804013800  2004 

-437.025,92 Late payments and weaknesses in key controls 

5195 

IT 

050804013800  2004 

-1.224,48 Late payments and weaknesses in key controls 

3856  ES 

050804013800  2004 

-70.997,92 Ineligibility of a programme 

3823  ES 

050804013801  2004 

-76.670,71 Deficiencies in accounting and technical controls 

3820  ES 

050804013800  2005 

-202.329,72 Deficiencies in accounting and technical controls 

3824  ES 

050804013801  2005 

-60.156,79 Deficiencies in accounting and technical controls 

5197 

IT 

050804013800  2005 

-899.332,00 Late payments and weaknesses in key controls 

5201 

IT 

050804013800  2005 

-550.739,86 Late payments and weaknesses in key controls 

3821  ES 

050804013800  2006 

-26.751,08 Deficiencies in accounting and technical controls 

5198 

IT 

050804013800  2006 

-1.343.791,60 Late payments and weaknesses in key controls 

5202 

IT 

050804013800  2006 

-822.921,46 Late payments and weaknesses in key controls 

3825  ES 

050210013801  2006 

-6.142,77 Deficiencies in accounting and technical controls 

5203 

IT 

050210013800  2007 

-135.044,28 Late payments and weaknesses in key controls 

5199 

IT 

050210013800  2007 

-220.520,88 Late payments and weaknesses in key controls 

GRAND TOTAL 

-6.003.722,02 

EN 

19 

   EN