Recruitment notice PE/125/S
Date: 2010-11-16
Institutions: European Parliament
Subjects: European Parliament, European official, administrative competition, display, supervisor








CA2010311EN.01000301.xml










16.11.2010   


EN


Official Journal of the European Union


CA 311/3





RECRUITMENT NOTICE PE/125/S
(2010/C 311 A/02)
The European Parliament has decided to organise a selection procedure on the basis of qualifications and tests for the purpose of establishing a reserve list to fill the post of

HEAD OF UNIT (AD 12)


Internal Security Unit


(female or male)



Before applying, please read carefully the guide for candidates appended to this recruitment notice.




The guide, which is an integral part of the recruitment notice, is an aid to understanding the rules on procedures and the method of applying.


CONTENTS






A.


DUTIES AND ELIGIBILITY (PROFILE SOUGHT)










B.


PROCEDURE










C.


APPLICATIONS




A.   DUTIES AND ELIGIBILITY (PROFILE SOUGHT)
1.   Introduction
The appointing authority has decided to open the procedure for filling the post of head of unit (AD, grade 12) for Parliament's Internal Security Unit, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Communities.
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
2.   Job description
Following instructions from the Director, the head of unit will be responsible for implementing decisions taken by the political and administrative authorities to enable the level of security required by the European Parliament in its places of work to be achieved, and will be responsible in particular for:






—


the development and deployment of installations to guarantee the security of people and property inside Parliament's buildings (in the three places of work),










—


the implementation of the measures required to guarantee this securitisation both at the level of general security and in the area of fire and panic prevention,










—


the implementation and management of security staff contracts (general security, fire safety) in Parliament's usual three places of work and in its information offices in the Member States.




His or her area of competence will cover Parliament's usual three places of work (Brussels, Luxembourg and Strasbourg) and its information offices in all the Member States. The head of unit, who will be based in Brussels (1), will be responsible for a team of some 25 officials. His or her duties will include regular travel between Parliament's places of work.
He/she will provide the Director with timely and appropriate advice and information on issues within his/her area of responsibility.
The job calls for a sense of initiative, management skills, the ability to react to events, forward-planning skills and discretion. The job involves frequent contact with people inside and outside Parliament, including the relevant national security departments, and external security service providers (700 people across the three usual places of work), and therefore calls for an ability to work well with others and a sense of diplomacy.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The main tasks are as follows:
Technical and administrative






—


Organising and managing the newly created internal security unit, which employs 20 specialists and 5 administrative staff.










—


Developing any installation guaranteeing the security of people and property in terms of both general security and fire and panic prevention.










—


Ensuring that the relevant tasks are properly executed and that the arrangements meet the institution's specific security needs.










—


Liaising with the relevant national authorities (police, civil security).










—


Representing the unit in internal and interinstitutional working parties, and liaising with other services in Parliament and in other institutions.




Managerial and supervisory






—


Managing, supervising, motivating and coordinating the unit's staff in order to optimise the use of human resources, whilst maintaining quality of service.










—


Defining the unit's work programme, setting its objectives and determining its priorities in accordance with the overall objectives of the Directorate, the Directorate-General and the institution.










—


Devising, drawing up, formalising, proposing, implementing and monitoring objectives and action plans within the parameters laid down by higher management.










—


Passing on directives, objectives, instructions and information and advising higher management, colleagues and Members of the European Parliament in his or her area of expertise.










—


Managing the external security staff (general security and fire prevention).










—


Exercising good budgetary and financial management.




3.   Eligibility (profile sought)
On the closing date for applications, candidates must meet the conditions set out below.
(a)   General conditions
Under Article 28 of the Staff Regulations of Officials of the European Communities, you must:






—


be a national of one of the European Union Member States and enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on you by the laws on military service,










—


provide character references appropriate to the performance of the duties concerned.




(b)   Specific conditions
(i)   Qualifications and skills required
Candidates must have a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the European Union Member States:






—


of at least 4 years' duration when the normal period of university education is 4 years or more,
or










—


of 3 years' duration, followed by 1 year's appropriate professional experience (2) when the normal period of university education is 3 years or more.




The selection committee will take account of the different education systems. Examples of the minimum qualifications required are shown in the table reproduced in the guide for candidates.
(ii)   Professional experience required
After gaining the qualifications required under Section A.3(b)(i), candidates must have acquired professional experience of at least 10 years in areas relevant to the job description, including 5 years in a managerial position.
(iii)   Knowledge of languages
Candidates must have thorough knowledge of one of the European Union's official languages, namely: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish or Swedish, and a good knowledge of at least two more of these languages.
For practical reasons, a very good knowledge of German, English or French is required.
The selection committee will take account of knowledge of other official languages of the European Union.
B.   PROCEDURE
1.   Admission to the selection procedure
The procedure will be organised on the basis of qualifications and tests.






(a)


The appointing authority will draw up a list of applicants who have submitted their applications in the form required by the closing date and who meet the general conditions set out in Section A.3(a). This will be forwarded to the selection committee with the application files (for more details see the guide for candidates).










(b)


The selection committee will consider the application files and draw up a list of candidates who meet the specific conditions set out in Section A.3(b).




It will base its decisions  on the information given on the application form and  enclosed with it (for more details see the guide for candidates).
2.   Assessment of qualifications
On the basis of criteria laid down in advance, the selection committee will assess the qualifications of the candidates admitted to the selection procedure and draw up a list of the 12 best candidates, who will be admitted to the written test.
The job description (Section A.2) focuses both on the skills required to manage a large-scale technical environment and on those required to manage, motivate and lead a team of staff of different statuses (officials and outside staff — security guards) in the context of a large international organisation.
Therefore, when assessing candidates' qualifications, the selection committee will take particular account of:






—


experience in the various areas of expertise falling within the remit of the unit,










—


experience of organising and supervising a team made up of specialists in various areas,










—


experience in operational and human resources management,










—


experience in financial resource management, including public procurement,










—


experience of multicultural environments,










—


knowledge of the European Union and/or international affairs and of the Staff Regulations of Officials of the EU.




Marking: 0 to 20 points.
3.   Compulsory written test
Drafting test, in English, French or German (candidates will not be able to take this test in their main language), based on a set of documents (maximum 20 pages), to test the ability of candidates to perform the duties described under Section A.2 and their drafting skills.
Time allowed: 3 hours
Marking: 0 to 40 points (pass mark: 20 points).
The six candidates who have scored the highest number of points, provided that they have obtained the pass mark, will be invited to the oral tests.
4.   Compulsory oral tests






(a)


Interview with the selection committee in German, English or French (candidates will not be able to take this test in their main language) to assess, taking account of all the information contained in the candidates' application files, their suitability to perform the duties described in Section A.2 (‘Job description’). The selection committee may decide to test candidates' knowledge of languages as indicated on the application form.
Maximum time allowed: 45 minutes.
Marking: 0 to 40 points (pass mark: 20 points).










(b)


Group discussion in German, English or French (candidates will not be able to take this test in their main language) to enable the selection committee to assess candidates' adaptability, negotiating and decision-making skills and performance in a group.
The selection committee will determine the duration of this test on the basis of the composition of the groups.
Marking: 0 to 20 points (pass mark: 10 points).




5.   List of suitable candidates
The list will contain, in order of merit, the names of the three candidates who have obtained the highest overall scores in the tests and have passed each of the tests.
Candidates will be informed individually of their results, and the list of suitable candidates will be posted on the official noticeboards in Parliament's buildings.
The candidates on the list will be invited to the standard interviews held as part of the procedure for filling head of unit posts. The list of suitable candidates will remain valid until the post in question has been filled, and recruitment will be at grade AD 12.
C.   APPLICATIONS
Candidates must use the official application form supplied with the recruitment notice. Only the application form enclosed in the Official Journal printed by the Office for Official Publications of the European Union will be regarded as authentic. For this reason, photocopies or any other copy of this document (obtained electronically, for instance) will not be accepted.
Candidates are asked to read the guide for candidates carefully before completing their application forms.
The application form and photocopies of documents must be sent, by registered post
 (3), by 4 January 2011 at the latest (), to the following address:





PARLEMENT EUROPÉEN




Unité Concours — PRE 04A010




Procédure de sélection PE/125/S




(this selection procedure reference number must be quoted)




2929 Luxembourg




LUXEMBOURG




Please DO NOT TELEPHONE to ask about the timetable for the procedure.
In keeping with your responsibilities as a candidate, you are asked to send a fax (+352 430027740) or write to the Competitions Unit if you have not received a letter concerning your application by 1 March 2011.


(1)  This post may be transferred to one of Parliament's other places of work.

(2)  This year of experience will not be taken into account when evaluating the professional experience stipulated under A.3(b)(ii).

(3)  Dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In this case, the date appearing on the delivery form will be taken as the date of dispatch.