AMENDING LETTER N° 1 TO THE DRAFT GENERAL BUDGET 2011 STATEMENT OF REVENUE AND EXPENDITURE BY SECTION Section II –European Council and Council Section III - Commission Section X – European External Action Service
Date: 2010-09-15
Institutions: Directorate-General for Budget, European Commission
Subjects: common foreign and security policy, diplomatic representation, draft budget, general budget, operation of the Institutions

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EUROPEAN COMMISSION 

Brussels, 15.9.2010 
SEC(2010) 1064 final 

AMENDING LETTER N° 1 
TO THE DRAFT GENERAL BUDGET 2011 

STATEMENT OF REVENUE AND EXPENDITURE BY SECTION 
Section II –European Council and Council 
Section III - Commission 
Section X – European External Action Service 

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AMENDING LETTER N° 1 
TO THE DRAFT GENERAL BUDGET 2011 

STATEMENT OF REVENUE AND EXPENDITURE BY SECTION 
Section II –European Council and Council 
Section III - Commission 
Section X – European External Action Service 

Having regard to: 

– 

– 

– 

– 

– 

– 

– 

the Treaty of the European Union and in particular Article 27 thereof, 

the Treaty on the Functioning of the European Union, and in particular Article 314 
thereof,  in  conjunction  with  the  Treaty  establishing  the  European  Atomic  Energy 
Community, and in particular Article 106a thereof, 

the  Council  Regulation  (EC,  Euratom)  No  1605/2002  of  25  June  2002  on  the 
Financial Regulation applicable to the general budget of the European Communities1, 
and in particular Article 37 thereof, 

the  Council  Decision  (2010/427/EU)  of  26  July  2010  establishing  the  organisation 
and the functionning of the European External Action Service2, 

the European Commission proposal of 24 March 2010 modifying Council Regulation 
No 1605/20023, 

the draft general budget of the European Union for the financial year 2011 presented 
by the Commission on 15 June 2010, 

the draft amending budget No 6/2010 to the general budget of the European Union 
for 20104, 

The  European  Commission  hereby  presents  to  the  budgetary  authority  the  Amending  Letter 
No 1 to the 2011 draft budget for the reasons set out in the explanatory memorandum. 

1 
2 
3 
4 

OJ L 248, 16.9.2002, p. 1. 
OJ L 201, 3.8.2010, p. 30. 
COM(2010) 85. 
COM(2010) 315. 

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CHANGES  TO  THE  STATEMENT  OF  REVENUE  AND  EXPENDITURE  BY 
SECTION 

The  changes  to  the  statement  of  revenue  and  expenditure  by  section  are  available  on  EUR-
Lex (http://eur-lex.europa.eu/budget/www/index-en.htm). An English version of the changes 
to these statements by section is attached for information as a budgetary annex. 

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TABLE OF CONTENTS 

1. 

2. 

3. 

4. 

5. 

6. 

Framework ................................................................................................................... 5 

The proposed budget for the EEAS in 2011 ................................................................ 6 

The Commission and Council sections of the budget................................................ 11 

Conclusion ................................................................................................................. 11 

Summary table by heading of the Financial Framework ........................................... 13 

Proposed modification to the establishment plan....................................................... 14 

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1. 

FRAMEWORK 

1.1. 

Building-up the External Action Service 

The Treaty of the European Union (TEU) provides that the High Representative of the 
Union  for  Foreign  Affairs  and  Security  Policy  chairs  the  Foreign  Affairs  Council, 
contributes through her proposal towards the preparations of the Common Foreign and 
Security  Policy  (CFSP)  and  ensures  the  implementation  of  the  decisions  adopted  by 
the European Council and the Council. The High Representative represents the Union 
in matters related to the CFSP, conducts the dialogue with third parties on the Union's 
behalf  and  expresses  the  Union's  position  in  international  organisations  and 
international conferences. 

In  fulfilling  her  mandate,  the  High  Representative  shall  be  assisted  by  a  European 
External Action Service (hereinafter EEAS) as stipulated by the Treaty of the EU. 

An  effective  EEAS  is  critical  to  allowing  the  EU  to  accomplish  the  strategic 
objectives set by the Lisbon Treaty and to contribute to strengthening its role on the 
global stage, giving it more profile, and enabling it to project its interests and values 
more efficiently. 

The added value that  the EEAS  can bring to  the  complex  challenges  and  threats  the 
EU is facing is its ability to combine the instruments available. A service drawing on 
the  valuable  expertise  of  the  European  Commission  services,  of  services  of  the 
General Secretariat of the Council and on the experience of the diplomatic service of 
EU Member States. 

On  24  March  2010  the  Commission  presented  to  the  two  arms  of  the  legislative 
authority a proposal for the revision of the Financial Regulation (COM(2010) 85), and 
on  9  June  2010  it  adopted  the  proposal  for  the  modification  of  the  Staff  Regulation 
(COM(2010) 309). 

On 17 June the European Commission presented draft amending budget No 6/2010 to 
the  general  budget  of  the  European  Union  for  the  financial  year  2010  within  the 
framework  of  the  then  draft  Council  Decision.  Draft  amending  budget  6/2010 
proposes  the  establishment  of  a  separate  budget  section  (Section  X)  with  a  separate 
establishment  plan  for  the  EEAS  in  the  general  budget  2010.  In  order  to  guarantee 
business continuity and to ease budget management during the transitional phase, the 
related  appropriations  were  left  in  the  budget  sections  of  the  Council  and  the 
Commission  for  the  budget  year  2010  and  are  to  be  transferred  with  this  current 
amending letter for the 2011 budget. 

Draft amending budget 6/2010 also contains a request for additional staff and related 
appropriations  covering  the  last  quarter  of  the  year  2010  (EUR 9,5 million): 
20 AD posts at headquarters, 80 AD posts in delegations, as well as some support staff 
(10 contract agents at headquarters and 60 local agents in delegations). 

On  26  July  2010,  on  the  proposal  of  the  High  Representative  (HR),  the  Council 
adopted Decision (2010/427/EU) establishing the organisation and functioning of the 

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European External Action Service. At its July session, the European Parliament gave 
its opinion on the Decision. 

The Council, the European Parliament, the High Representative and the Commission 
are all committed to ensuring that the build-up of the new service takes account of the 
economic context, while enabling the EEAS to take up the new tasks flowing from the 
Lisbon Treaty as quickly as possible. 

In  spring  this  year  the  draft  budget  2011  was  adopted  without  the  inclusion  of  the 
EEAS section. The present letter of amendment proposes, in line with draft amending 
budget  No  6/2010,  the  creation  of  the  new  budget  section  with  the  related 
appropriations for the EEAS as from 1 January 2011. 

The  present  amending  letter  provides  the  budgetary  resources  allowing  a  viable  and 
efficient start-up in view of an autonomous EEAS as from 2011, by creating a fully-
fledged  budget  section  for  the  EEAS,  while  ensuring  the  smooth  functioning  and 
continuity of all ongoing activities. 

The EEAS will operate with the means transferred from the Commission and Council, 
which have been responsible for most of the tasks to be performed by the EEAS until 
now. This implies that this proposal does not only create the 2011 draft budget for the 
EEAS, but also amends the budget sections of the Commission and the Council. 

1.2. 

An efficient organisational structure within a context of fiscal consolidation 

The establishment of the EEAS has to be guided by the principles of cost-efficiency, 
budget  neutrality,  and  sound  and  efficient  management,  also  taking  into  account  the 
impact  of  the  current  economic  crisis  on  national  public  finances  and  the  required 
efforts for fiscal consolidation. 

Transitional arrangements and gradual build-up of capacity will have to be used in the 
setting  up  of  this  service.  In  terms  of  sound  and  efficient  management,  unnecessary 
duplication  of  tasks,  functions  and  resources  with  other  structures  will  have  to  be 
avoided, using all opportunities for rationalisation and streamlining. 

The  departments  and  functions  of  the  relevant  services  of  the  General  Secretariat  of 
the Council and of the Commission listed in the Annex to the Council Decision will 
be transferred all at once to the EEAS. Upon their transfer to the EEAS, each official 
will be assigned to a post in the function group corresponding to his/her grade. 

In addition, the EEAS will be gradually staffed  with  diplomats  from  Member  States 
(temporary agents) and support staff. Once it reaches cruising speed, staff originating 
from the national diplomatic services is expected to represent one third of all AD staff. 

2. 

THE PROPOSED BUDGET FOR THE EEAS IN 2011 

2.1. 

Principles for the establishment of the EEAS budget  

This amending letter aims at establishing to the extent possible a full annual operating 
budget for the EEAS. 

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However, only items which are fully identified and at the same time quantifiable with 
a  sufficient  degree  of  precision  are  budgeted.  In  other  cases,  for  reasons  of 
rationalisation  and  streamlining,  service  level  agreements  (e.g.  for  IT  services, 
translations, etc.) are to be concluded between the EEAS and the Commission and the 
Council  Secretariat  General.  These  agreements  are  to  be  reviewed  regularly  and 
adjusted accordingly, once the EEAS reaches cruising speed. 

The  proposal  covers  the  transfer  of  staff  and  related  appropriations  from  the  budget 
sections  of  the  Commission  (Section  III)  and  the  Council  (Section  II)  according  to 
annex  I  of  Council  Decision  (2010/427/EU)  establishing  the  EEAS  to  the  budget 
section  of  the  EEAS  (Section  X).  The  budget  sections  of  the  Commission  and  the 
Council are reduced accordingly. The amending letter also includes the full-year cost 
related to the additional staff requested in draft amending budget 6/2010, an additional 
requests  for  18  additional  new  posts  at  headquarters  (EUR 2,0 million  additional 
expenditure 
the  EEAS  premises 
(EUR 3,275 million additional expenditure in 2011). 

for  upgraded  security  of 

in  2011)  and 

The  resulting  administrative  expenditure  for  the  EEAS  in  2011  amounts  to 
EUR 475,8 million, of which EUR 184,9 million at headquarters (Titles 1 and 2 of the 
section X of the general budget) and EUR 290,9 million in delegations (Title 3). 

2.2. 

EEAS establishment plan and related remuneration cost 

The total number of posts in the establishment plan of the EEAS is 1 643: 1 114 posts 
are transferred from the Commission, 411 from the Council, 100 new posts requested 
in draft amending budget 6/2010, and 18 new posts requested in this amending letter. 
The  additional  18  new  post  (10  AD9  temporary  posts  and  8  AST5  permanent  ones) 
are  requested  at  this  stage  to  address  the  most  urgent  needs  in  relation  to  increased 
workload  resulting  from  taking  over  tasks  previously  carried  out  by  the  rotating 
presidency  and  other  tasks  flowing  from  the  Lisbon  Treaty,  and  to  consolidate  the 
EEAS  capacity  to  function  autonomously.  The  requested  new  AD  posts  will 
contribute towards reaching the target of 1/3 from national diplomatic services in the 
EEAS. 

The summary table below provides the breakdown of the EEAS posts by origin and 
distinguishing headquarters from delegations. Those posts include posts with the staff 
to be transferred as well as vacant posts. 

Table 1: Establishment plan posts transferred from donor institutions and new posts created in 2010-2011 

Commission 

Council 

New posts 
2010 

New posts 
AL 1/2011 

Headquarters 

Delegations 

675 

439 

Total 

1 114 

386 

25 

411 

20 

80 

100 

18 

18 

Total 

1 099 

544  

1 643 

The revised establishment plans of the EEAS, Commission and Council are included 
in the budgetary annex. 

corresponding 

The 
EUR 211,9 million. 

expenditure 

for 

total 

remuneration 

is 

estimated 

at 

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The  appropriations  transferred  from  the  Commission  to  the  EEAS  are  estimated  at 
EUR 152,4 million  (EUR 74,0 million  at  headquarters  and  EUR 78,4 million  in 
delegations),  and  at  EUR 40,9 million  for  posts  transferred  from  the  Council 
(EUR 37,0 million  for  headquarters  and  EUR 3,9 million  for  the  liaison  offices  in 
New York and Geneva). 

The  100  new  AD  posts  requested  for  the  EEAS  in  2010  in  draft  amending  budget 
6/2010  have  to  be  budgeted  for  the  full  year  2011  (EUR 17,4 million).  The  18  new 
posts requested in this amending letter are budget as follows: the 8 AST posts for six 
months and the 10 AD posts exceptionally for 9 months to allow the EEAS to cope 
with 
for 
remuneration is estimated at EUR 1,2 million. The resulting combined expenditure for 
remuneration is estimated at EUR 18,6 million (EUR 5,3 million at headquarters and 
EUR 13,3 million in delegations). 

the  corresponding  additional  expenditure 

its  political  objectives; 

2.3. 

EEAS other human resources (not covered by the establishment plan) 

In addition to the 1 643 posts in its own establishment plan, the EEAS will also have 
another  estimated  2 077  full-time  equivalent  (FTE)  human  resources,  including 
seconded  national  experts,  contract  agents,  agency  staff,  and  local  agents  (the  latter 
only in delegations). The corresponding expenditure is estimated at EUR 70,4 million. 

The part of those appropriations transferred to the EEAS from the Commission budget 
amount  to  EUR 58,3 million  of  which  EUR 3,8 million  (for  an  estimated  80 FTE)  at 
headquarters and EUR 54,5 million (for an estimated 1 664 FTE) in delegations. 

The transfer from the Council budget amount to EUR 9,6 million covering the human 
resources  working  in  the  field  of  Common  Foreign  and  Security  Policy,  European 
Security and Defence Policy (EUR 9,5 million for an estimated 260 FTE), as well as 
those working in the liaison offices in New York and Geneva (EUR 0,1 million for an 
estimated 3 FTE). 

The  amending  letter  also  includes  the  appropriations  needed  to  cover  the  annual 
remuneration  of  the  additional  10  contract  agents  at  headquarters  (EUR 0,4 million) 
and 60 local agents in delegations (EUR 2,1 million) requested in the draft amending 
budget 6/2010. 

2.4. 

EEAS other administrative expenditure 

Other administrative expenditure amounts to a total of EUR 193,5 million as shown in 
the table below breaking down the origin of the funds. 

Commission 

Council 

New  

New 2011 

TOTAL 

Other staff expenditure 

Buildings, IT and other 

29,6 

118,9 

5,0 

26,6 

1,3 

8,1 

0,3 

3,7 

36,2 

157,3 

- Buildings 

- IT and other 

91,2 

27,7 

12,1 

14,5 

6,0 

2,1 

3,4 

0,3 

112,7 

44,6 

TOTAL 

148,5 

31,6 

9,4 

4,0 

193,5 

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2.4.1.  Other staff related expenditure 

Appropriations  relating  to  other  staff  related  expenditure  such  as  training,  medical 
services and missions amount to a total of EUR 36,28 million. 

for 

EUR 29,6 million  are  transferred  from  the  Commission  budget  to  the  EEAS 
(EUR 6,2 million 
and 
related 
EUR 23,4 million  for  staff  in  delegations).  EUR 5,0 million  are  transferred  from  the 
Council budget (EUR 3,6 million related to establishment plan posts at headquarters, 
EUR 0,1 million  for  staff  in  liaison  offices  in  New  York  and  Geneva,  and 
EUR 1,3 million for the other human resources working in the field of CFSP/ESDP). 

at  headquarters 

expenditure 

staff 

to 

Appropriations amounting to EUR 1,3 million are requested to cover the needs related 
to the additional staff requested in the draft amending budget 6/2010 (EUR 0,2 million 
for staff at headquarters and EUR 1,1 million for staff in delegations). 

Appropriations amounting to EUR 0,3 million are requested to cover the needs related 
to the 18 additional posts requested for 2011. 

2.4.2.  Buildings, IT equipment and other operating expenditure 

Appropriations  relating  to  buildings,  equipment  and  other  operating  expenditure, 
including IT, amount to a total of EUR 157,3 million. 

Buildings and related expenditure 

The  transfer  of  appropriations  from  the  Commission  section  of  the  budget  to  the 
EEAS has been calculated on the basis of the cost of office space currently occupied 
by staff to be transferred to the EEAS.  

Appropriations  relating  to  buildings  and  related  expenditure  in  the  EEAS  section  of 
the  budget  amount  to  a  total  of  EUR 112,7 million.  The  High  Representative  is 
expected to take a decision on the EEAS premises by the end of October. On this basis 
and in light of decisions to be taken on the organisational structure current estimates 
will  have  to  be  adjusted.  That  may  entail  the  need  for  corresponding  additional 
appropriations, which would then be requested in an amending budget. 

are 

transferred 

EUR 91,2 million 
the  EEAS 
from 
(EUR 12,3 million  for  headquarters  and  EUR 78,9 million  for  delegations).  The 
amount  for  headquarters  covers  the  share  of  the  EEAS  staff  in  the  cost  of  the 
Charlemagne building and the buildings located in ‘Rue de la Loi 56’ and ‘Rue de la 
Science  15’.  The  amount  for  delegations  covers  the  share  of  the  EEAS  staff  in  the 
total cost relating to buildings in the worldwide network of delegations. 

the  Commission 

to 

EUR 12,1 million  are  transferred  from  the  Council  (EUR 6,9 million  at  headquarters 
and  EUR 5,2 million  for  the  liaison  offices  in  New  York  and  Geneva.  This  amount 
covers inter alia the rent for buildings for which the contract will be handed over to 
the EEAS (the liaison offices in New York and Geneva, a building in ‘rue Froissart’ 
hosting part of the EUSRs' teams as well as the ‘Kortenbergh’ building and the ‘Ecole 
Royale Militaire’ for the other human resources working in the field of CFSP/ESDP) 
together  with  the  associated  costs  for  maintenance  and  security.  All  contractual 
obligations  linked  to  these  expenditures  will  be  taken  over  by  the  EEAS  on 

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1 January 2011. However, some of these contracts require the European Union to pay 
in  advance  (article 178.2  of  the  FR),  before  1 January 2011  but  to  charge  those 
payments to the 2011 budget (for instance the rent for the first quarter of 2011 of the 
‘Kortenbergh’  building  as  well  as  the  first  payments  for  cleaning,  security  etc.). 
Therefore a small amount will remain in title 3 of the 2011 Council budget, to cover 
the first needs of the EEAS in 2011. 

EUR 6,0 million  are  requested  to  cover  needs  for  buildings  related  to  the  additional 
staff  requested  draft  amending  budget  6/2010  (EUR 0,4 million  at  headquarters  and 
EUR 5,6 million for staff in delegations). 

EUR 0,1 million are requested to cover needs for buildings related to the 18 additional 
posts  requested  for  2011.  Moreover,  the  EEAS  will  require  upgraded  security  in  its 
definitive premises; a minimum contingency amount of EUR 3,3 million is requested 
for  security  to  cover  the  most  urgent  needs  for  adaptation  works  to  prepare  the 
installation  of  heavy  technical  platforms,  secure  meeting  facilities  and  secure 
communications rooms. 

IT, equipment and other operating expenditure  

Appropriations relating to IT, equipment and other operating expenditure amount to a 
total of EUR 44,6 million. 

EUR 27,7 million  are  transferred  from  the  Commission  budget  to  the  EEAS 
(EUR 5,8 million for headquarters and EUR 21,9 million for delegations). 

EUR 14,5 million are transferred from the Council (EUR 14,3 million at headquarters 
and EUR 0,2 million for the liaison offices in New York and Geneva). 

EUR 2,1 million  are  requested  to  cover  the  needs  for  IT,  equipment  and  other 
operating  expenditure  related  to  the  additional  staff  requested  in  draft  amending 
budget  6/2010  (EUR 0,2 million  at  headquarters  and  EUR 1,9 million  for  staff  in 
delegations). 

EUR 0,3 million  are  requested  to  cover  the  needs  for  IT,  equipment  and  other 
operating expenditure related to the 18 additional posts requested for 2011. 

2.5. 

Gradual build-up – preliminary indications 

The Council Decision contains a number of pointers for the top structure of the new 
service,  including  the  posts  of  Executive  Secretary  General,  two  Deputy  Secretary 
Generals  and  a  very  senior  official  responsible  for  Budget  and  Administration.  The 
senior  management  will  also  include  a  number  of  posts  with  responsibilities  for 
different thematic and geographical areas. The senior structure of the EAS will need to 
cover  the  full  range  of  responsibilities  of  the  High  Representative  (foreign  policy, 
external  relations,  ESDP),  taking  account  also  of  her  role  as  Vice  President  of  the 
Commission. 

Some of the new needs of the EEAS will be covered by resources liberated from the 
efficiency gains of merging services transferred from the Council General Secretariat 
and  Commission.  However,  additional  resources  could  be  required  to  manage  the 
Presidency  tasks  of  chairing  over  1000  meetings  of  geographical  and  thematic 

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working  groups  per  year  as  well  as  some  350-400  political  dialogue  meetings  with 
third  countries  at  political  and  official  level  (including  Association  Councils, 
Partnership and Co-operation Councils etc). 

The  EEAS  has  a  target  of  10 %  efficiency  savings  in  headquarters  spending  to  be 
achieved  by  eliminating  duplication,  synergies  and  savings  from  more  modern 
working methods. These savings will make an important contribution to meeting the 
costs of taking over the tasks of the rotating presidency (which have been covered in 
the past by national budgets of the country holding the Presidency). This is the context 
in which the principle of budget neutrality will be achieved, once the initial start-up 
phase and associated transitional costs have been completed. 

As mentioned in the paper of the High Representative on achieving by 2013 the target 
of  1/3  national  diplomats,  the  conversion  of  part  of  the  appropriations  for  seconded 
national  expert  (SNE)  into  AD  posts  and  the  upgrading  of  posts  for  support  (AST) 
staff to AD level may also be needed to reach cruising speed. The paper also foresees 
over  time  the  integration  in  the  EEAS  of  the  tasks  of  the  EUSRs,  currently  funded 
under the CFSP budget. 

The  High  Representative  intends  to  work  up  the  details  of  the  EEAS  organisational 
structure with the senior management of the service on the basis of these principles, 
once these key staff have been appointed. 

After completion of the transition and with a better view on budgetary requirements, 
the  EEAS  may  present  revised  estimates  of  expenditure  with  possible  additional 
demands in the course of 2011 to be included in a draft amending budget. 

3. 

THE COMMISSION AND COUNCIL SECTIONS OF THE BUDGET 

The establishment plans of Section II (European Council and Council) and Section III 
(Commission) of the general budget are reduced by the number of posts transferred to 
the EEAS, i.e. 1 114 posts from the Commission and 411 posts from the Council. 

The relating appropriations are transferred to the EEAS from the relevant budget lines 
in the Council and Commission budget which are reduced in accordance. 

4. 

CONCLUSION 

There is a general consensus on enabling the EEAS to take up the new tasks flowing 
from the Lisbon Treaty as quickly as possible, while ensuring that the build-up of the 
new  service  also  takes  account  of  the  current  economic  context.  The  building-up  of 
the EEAS has to be guided by the principles of budget neutrality, cost-efficiency and 
sound and efficient management. 

In line with the European Commission proposal on the modification of the Financial 
Regulation,  the  present  amending  letter  proposes  to  amend  budget  Sections  II 
(European Council and Council) and III (Commission) and to create a new Section X 
(European  External  Action  Service)  in  the  2011  draft  budget,  as  reflected  in  the 
enclosed budgetary annex. 

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The  proposed  establishment  plan  of  the  EEAS  includes  1 643 posts,  of  which  1 114 
are transferred from the Commission, 411 from the Council, 100 new posts requested 
in draft amending budget 6/2010, and 18 additional new posts requested for 2011. In 
addition, the EEAS will also have another estimated 2 077 full-time equivalent human 
resources, including seconded national experts, contract agents, agency staff, and local 
agents (the latter in delegations). 

The  resulting  administrative  expenditure  for  the  EEAS  in  2011  amounts  to 
EUR 475,8 million, of which EUR 82,2 million transferred from Section II (European 
Council  and  Council),  EUR 359,2 million 
(Commission), 
EUR 29,2 million  requested  as  additional  appropriations  in  relation  to  the  full-year 
cost  of  the  new  human  resources  (100  new  AD posts, 60 local  agents in delegations 
and  10 contract  agents  at  headquarters)  requested  in  draft  amending  budget  6/2010, 
and EUR 5,2 million requested for 18 additional posts and strengthened security of the 
EEAS definitive premises in 2011. 

from  Section 

III 

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5. 

SUMMARY TABLE BY HEADING OF THE FINANCIAL FRAMEWORK 

2011 Financial framework 

CA 

PA 

2011 Draft Budget 

CA 

PA 

AL 1/2011 

CA 

PA 

2011 Draft Budget + AL 1/2011 

CA 

PA 

Financial framework 
Heading/subheading 
1. SUSTAINABLE GROWTH 
1a. Competitiveness for growth and 
employment 
1b. Cohesion for growth and employment 

Total 
Margin5 

2. PRESERVATION AND 
MANAGEMENT OF NATURAL 
RESOURCES 
Of which market related expenditure and 
direct payments 

3. CITIZENSHIP, FREEDOM, 
SECURITY AND JUSTICE 
3a. Freedom, Security and Justice 
3b. Citizenship 

4. EU AS A GLOBAL PLAYER6 

5. ADMINISTRATION7 

Total 
Margin 

Total 
Margin   

Margin 

12 987 000 000

50 987 000 000
63 974 000 000

47 617 000 000

60 338 000 000

1 206 000 000
683 000 000
1 889 000 000

8 430 000 000

8 334 000 000

Margin 
TOTAL 
 Margin   

142 965 000 000

134 280 000 000

13 436 852 270

12 109 714 170

13 436 852 270

12 109 714 170 

50 970 093 784
64 406 946 054

67 053 946  

42 540 796 740
54 650 510 910

50 970 093 784
64 406 946 054

42 540 796 740 
54 650 510 910 

67 053 946  

43 747 401 900

43 656 761 358

43 747 401 900

43 656 761 358 

59 486 248 389

58 135 685 296

851 751 611  

59 486 248 389

58 135 685 296 

851 751 611  

1 135 252 740
667 817 000
1 803 069 740

85 930 260  

8 613 529 377
70 330 623
8 255 374 289
160 625 711
142 565 167 849
1 235 692 151

852 573 740
638 979 000
1 491 552 740

7 601 763 867

8 256 429 289

34 461 399

34 461 399

130 135 942 102
4 429 057 898

34 461 399

34 461 399

1 135 252 740
667 817 000
1 803 069 740

85 930 260  

8 613 529 377
70 330 623
8 289 835 688
126 164 312
142 599 629 248
1 201 230 752

852 573 740 
638 979 000 
1 491 552 740 

7 601 763 867 

8 290 890 688 

130 170 403 501 
4 394 596 499 

5 
6 
7 

EN 

The European Globalisation adjustment Fund (EGF) is not included in the calculation of the margin under Heading 1a (EUR 500 million). 
The 2011 margin for heading 4 does not take into account the appropriations related to the Emergency Aid Reserve (EUR 253,9 million). 
For calculating the margin under the ceiling for heading 5, account is taken of the footnote (1) of the financial framework 2007-2013 for an amount of EUR 82 million for the 
staff contributions to the pension scheme. 

13 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  
 
 
                                                 
6. 

PROPOSED MODIFICATION TO THE ESTABLISHMENT PLAN 

PROPOSED MODIFICATION TO THE ESTABLISHMENT PLAN – AL 1/2011  
SECTION II - European Council and Council  

Function group & 
grades 

Draft Budget 2011 

Amending Letter to the Draft Budget 2011 (1) 
Permanent Posts 

Temporary Posts 

Revised Draft Budget 2011 

Temporary Posts 

1 

1 
9 

-1 
-8 

8 
12 
1 
2 

-6 
-12 
-1 
-2 

Temporary Posts 

Permanent Posts 
2 
11 
34 
98 
175 
230 
162 
108 
120 
96 
170 
198 
127 
1 529 
36 
39 
61 
101 
319 
300 
233 
203 
214 
255 
223 
1 984 
3 515 

HC 
-3 
AD 16 
-1 
AD 15 
-8 
AD 14 
-20 
AD 13 
-28 
AD 12 
-10 
AD 11 
-29 
AD 10 
-36 
AD 9 
-8 
AD 8 
-12 
AD 7 
-15 
AD 6 
-7 
AD 5 
-177 
Total AD 
-1 
AST 11 
2 
AST 10 
-7 
AST 9 
-11 
AST 8 
-18 
AST 7 
-24 
AST 6 
-35 
AST 5 
-20 
AST 4 
-23 
AST 3 
-36 
AST 2 
-28 
AST 1 
-201 
Total AST 
Total 
-378 
(1) Includes the conversion of 20 permanent posts (2 AD12, 6 AD10, 11AD9, 1AST8) into temporary posts, and of 23 temporary posts (1 AD15, 7 AD14, 12AD11, 
2AST10,1AST6) into permanent posts.  

Permanent Posts 
2 
8 
33 
90 
155 
202 
152 
79 
84 
88 
158 
183 
120 
1 352 
35 
41 
54 
90 
301 
276 
198 
183 
191 
219 
195 
1 783 
3 137 

-3 
-33 

3 
36 

-30 

33 

-2 

-1 

3 

3 

2 

2 

1 

EN 

14 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
PROPOSED MODIFICATION TO THE ESTABLISHMENT PLAN – AL 1/2011  
SECTION III – Commission (excluding Offices and Research) 

Function group & 
grades 

Draft Budget 2011 

Permanent Posts 

Temporary Posts 

Amending Letter to the Draft 
Budget 2011 
Permanent Posts to be 
transferred to EEAS 

Revised Draft Budget 2011 

Permanent Posts  Temporary Posts 

2 

(1) 
(1) 

22 
32 

54 
62 
11 

30 
AD 16 
221 
AD 15 
538 
AD 14 
1 586 
AD 13 
2 221 
AD 12 
497 
AD 11 
1 102 
AD 10 
654 
AD 9 
752 
AD 8 
924 
AD 7 
920 
AD 6 
1 913 
AD 5 
11 358 
Total AD 
173 
AST 11 
161 
AST 10 
616 
AST 9 
539 
AST 8 
1 208 
AST 7 
1 020 
AST 6 
1 278 
AST 5 
870 
AST 4 
967 
AST 3 
532 
AST 2 
1 282 
AST 1 
8 646 
Total AST 
Total 
20 004 
(1) Of which one post transformed from permanent to temporary status.  
(2) In addition, the transfer to EEAS includes the authorisation to appoint ad personam 2 AD 15 into 2 AD16; 3 AD14 into 3 AD15.  

24 
190 
484 
1 452 
2 042 
456 
1 055 
624 
724 
913 
905 
1 886 
10 755 
156 
143 
570 
510 
1 129 
939 
1 198 
807 
950 
495 
1 238 
8 135 
18 890 

-6 
-31 
-48 
-75 
-199 
-91 
-33 
-41 
-10 
-26 
-8 
-35 
-603 
-11 
-19 
-37 
-38 
-69 
-81 
-73 
-78 
-27 
-26 
-52 
-511 
-1 114 

12 
28 
39 
42 
20 
9 
13 

183 
366 

183 

20 

(1) 

(2) 

22 
32 

54 
62 
11 

2 

183 

20 

12 
28 
39 
42 
20 
9 
13 

183 
366 

EN 

15 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 PROPOSED MODIFICATION TO THE ESTABLISHMENT PLAN – AL 1/2011  
SECTION X - European External Action Service 

Function group 
& grades 

Draft Budget 
2011 

EEAS  

Permanent 
new posts 

Temporary 
new posts 

Amending letter to the 2011 Draft Budget  

Posts transferred from the 
Commission 

Posts transferred from the 
Council 

Revised Draft Budget 2011 

Permanent posts 

Temporary 
posts 

Permanent 
posts 

Temporary 
posts 

Permanent 
posts 

Temporary 
posts 

1 

8 

32 

10 

3 
5 

1 
1 

3 
30 
8 
5 
6 

3 
2 
15 
20 
26 
22 
23 
25 
8 
12 
15 
7 
178 
1 

AD 16 
AD 15 
AD 14 
AD 13 
AD 12 
AD 11 
AD 10 
AD 9 
AD 8 
AD 7 
AD 6 
AD 5 
Total AD 
AST 11 
AST 10 
AST 9 
AST 8 
AST 7 
AST 6 
AST 5 
AST 4 
AST 3 
AST 2 
AST 1 
Total AST 
Total 
(1) In addition, the "permanent new posts" includes the authorisation to appoint ad personam 1 AD13 into 1 AD14.  
(2) In addition, the transfer from the Commission includes the authorisation to appoint ad personam 2 AD 15 into 2 AD16; 3 AD14 into 3 AD15.  

6 
31 
53 
133 
179 
41 
47 
30 
28 
11 
15 
26 
600 
17 
18 
46 
29 
79 
81 
80 
63 
17 
37 
44 
511 

7 
10 
18 
25 
35 
20 
23 
36 
28 
203 
381 

8 
108 

8 
100 

1 
30 

7 
13 

1 111 

1 
3 

0 
3 

10 

10 

29 

(2) 

1 

8 

(1)

12 
38 
68 
156 
235 
71 
75 
61 
36 
55 
30 
41 
878 
18 
18 
53 
39 
97 
106 
123 
83 
40 
73 
72 
722 
1 600 

2 
1 
8 

7 
23 

1 
42 

1 

1 
43 

EN 

16 

EN