Report on budgetary and financial management — Financial year 2009
Date: 2010-06-30
Institutions: European Parliament
Subjects: European Parliament, financial management, financial year, general budget (EU), implementation of the budget, report








C_2010172EN.01000101.xml










30.6.2010   


EN


Official Journal of the European Union


C 172/1





REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT
SECTION I: EUROPEAN PARLIAMENT
FINANCIAL YEAR 2009
2010/C 172/01

CONTENTS

INTRODUCTION






I.

FINANCIAL MANAGEMENT IN GENERAL









A.

Revenue









B.

Initial budget and amending budgets









C.

Commitments and payments









D.

Carryovers from 2009 to 2010









E.

Carryovers from 2008 to 2009









F.

Appropriations from assigned revenue









G.

Cancellations









H.

Transfers









H.1.

Transfers of provisional appropriations from reserves (Title 10)









H.2.

Transfers from other sources









II.

FINANCIAL MANAGEMENT BY CHAPTER









A.

Chapter 10 (Members of the institution)









B.

Chapter 12 (Officials and temporary staff)









C.

Chapter 14 (Other staff and outside services)









D.

Chapter 16 (Other expenditure relating to persons working with the institution)









E.

Chapter 20 (Buildings and associated costs)









F.

Chapter 21 (Data processing, equipment and movable property)









G.

Chapter 23 (Current administrative expenditure)









H.

Chapter 30 (Meetings and conferences)









I.

Chapter 32 (Expertise and information: acquisition, archiving, production and dissemination)









J.

Chapter 40 (Expenditure relating to certain institutions and bodies)









K.

Chapter 42 (Expenditure relating to parliamentary assistants)









L.

Title 10 (Other expenditure)









III.

2009 OBJECTIVES AND RESULTS









A.

2009 European elections and communication activities









B.

Implementation of the new statutes for Members and assistants









C.

Restructuring and consolidating Parliament's Secretaruat









D.

Preparations for implementation of the Lisbon Treaty



ANNEXES






ANNEX I —

Overview of C Transfers









ANNEX II —

Overview of P Transfers









ANNEX III —

Implementation of 2009 Appropriations




INTRODUCTION







1.


This report analyses the European Parliament's budgetary and financial management during financial year 2009. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (in Parts I and II) and gives a overview of the results achieved as against the objectives set for 2009 (in Part III).










2.


The report has been drawn up in accordance with Article 122 of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (1) (hereinafter ‘Financial Regulation’), Article 185 of Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 2002 laying down detailed rules for the implementation of Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Communities (2) (hereinafter ‘Implementing Rules’) and Article 13(2) of the Internal Rules on the implementation of the European Parliament's budget (3). The analysis is based on the provisional accounts, as established by the Accounting Officer.




I.   FINANCIAL MANAGEMENT IN GENERAL







3.


2009 was the third financial year covered by the multiannual financial framework for 2007-2013 (4). Parliament's final appropriations totalled EUR 1 529 970 930, accounting for 19,67 % of the EU's total administrative expenditure (heading V). Table 1 below provides an overview of implementation of Parliament's budget in financial year 2009.

Table 1


Use of 2009 appropriations







Appropriation type


2009 appropriations
(EUR or %)





2009 appropriations





Initial appropriations


1 529 970 930




Amending budget


—




Final appropriations


1 529 970 930





Final appropriations in 2009





Commitments


1 417 629 732





as a % of final appropriations




93 %





Payments


1 237 363 909





as a % of commitments




87 %






Carryovers from 2009 to 2010





Automatic carryovers to 2010 (5)



180 265 823





as a % of final appropriations




12 %






as a % of commitments




13 %





Non-automatic carryovers (uncommitted appropriations carried over to 2010) (6)



10 100 000





as a % of final appropriations




0,7 %






Cancellations





Appropriations cancelled


102 241 198





as a % of final appropriations




7 %






Carryovers from 2008 to 2009





Automatic carryovers to 2009 (5)



196 133 738




Payments against those carryovers


179 641 279





as a % of carryovers




92 %





Amount cancelled


16 492 459




Non-automatic carryovers to 2009 (6)



8 315 729




Payments against those carryovers


6 245 140





as a % of carryovers




75 %






Appropriations from assigned revenue in 2009





Appropriations from assigned revenue in 2009


27 576 932




Commitments


12 196 620





as a % of appropriations from assigned revenue




44 %





Payments


9 045 904





as a % of commitments against assigned revenue




74 %





Available appropriations from assigned revenue in 2009


15 380 312





Appropriations from assigned revenue carried over to 2010





Appropriations from assigned revenue carried over to 2010


20 637 870





Appropriations from assigned revenue carried over to 2009





Appropriations from assigned revenue carried over to 2009


36 808 922




Commitments


36 024 461




Payments


33 779 036





as a % of commitments




94 %












A.   Revenue







4.


Revenue entered in the accounts as at 31 December 2009 totalled EUR 141 250 059 and included EUR 27 576 932 of assigned revenue.




B.   Initial budget and amending budgets







5.


Authorised appropriations in Parliament’s initial budget for 2009 totalled EUR 1 529 970 930, representing a 5 % increase over the 2008 budget (EUR 1 452 517 167). There were no amending budgets in 2009.




C.   Commitments and payments







6.


Commitments totalled EUR 1 417 629 732, accounting for 93 % of final appropriations (2008: 97 %). Payments totalled EUR 1 237 363 909, accounting for 87 % of commitments entered into (2008: 86 %).




D.   Carryovers from 2009 to 2010







7.


Automatic carryovers to financial year 2010 totalled EUR 180 265 823, accounting for 13 % of the total appropriations committed (2008: 14 %). Uncommitted appropriations at year-end that were carried forward to financial year 2010 (non-automatic carryovers) totalled EUR 10 100 000 — accounting for 0,7 % of final appropriations (2008: 0,6 %) — and were used for the purposes set out in Table 2.

Table 2


Purpose of non-automatic carryovers to 2010








(EUR)




Heading


Purpose


Amount





2003 (Acquisition of immovable property)


Acquisition of the Millenaris Building in Budapest


9 100 000





2008 (Other expenditure on buildings)


Other costs relating to the purchase of the Millenaris Building in Budapest


1 000 000





Total




10 100 000









E.   Carryovers from 2008 to 2009







8.


Automatic carryovers to 2009 totalled EUR 196 133 738. Payments against those carryovers stood at EUR 179 641 279 (92 %, as against 87 % in 2008). The amount cancelled was therefore EUR 16 492 459.
The bulk of the cancellations was made against:






—


Article 140 (Other staff and externals) (EUR 1 951 791),










—


Article 200 (Buildings) (EUR 6 342 651),










—


Article 202 (Expenditure on buildings) (EUR 1 362 024),










—


Article 324 (Production and dissemination) (EUR 2 115 023).




The cancellations were necessary for the following main reasons:






Article


Main reasons for cancellations




Article 140 (Other staff and externals)


Less use made of conference interpreters than expected, owing mainly to the lower volume of parliamentary business in election years.




Article 200 (Buildings)


STR: cancellation of the provision for waste collection tax (EUR 1,2 m).
LUX: earthworks and studies for the KAD extension, with work worth EUR 2,7 m not being carried out as a result of major delays caused by unforeseen soil decontamination work.
BRU: works at the security control centre. Delays in the works resulted in EUR 1,05 m not being used.




Article 202 (Expenditure on buildings)


The main cancellations were made against the items covering cleaning and maintenance (EUR 676 556), energy consumption (EUR 367 298) and security and surveillance of buildings (EUR 314 296).




Article 324 (Production and dissemination)


The main cancellations were made against the items covering expenditure on publication, information and participation in public events (EUR 703 498), the Euroscola programme (EUR 484 654) and audiovisual expenditure (EUR 446 162).














9.


Non-automatic carryovers to 2009 totalled EUR 8 315 729 and concerned Item 3243 (Visitors Centre) and Article 214 (Technical equipment and installations).




F.   Appropriations from assigned revenue







10.


Assigned revenue made available in 2009 totalled EUR 27 576 932 (2008: EUR 47 511 735). The commitment rate was 44 % (2008: 30 %). Payments totalled EUR 9 045 904, accounting for 74 % of the commitments entered into (2008: 71 %). A balance of EUR 20 637 870 was carried forward to financial year 2010 (2008: EUR 36 808 922).










11.


Assigned revenue carried over to 2009 totalled EUR 36 808 922 (2008: EUR 38 325 182). Commitments entered into totalled EUR 36 024 461 (2008: EUR 38 236 288). Payments in 2009 represented 94 % of commitments entered into (2008: 93 %).




G.   Cancellations







12.


Appropriations totalling EUR 102 241 198 (2008: EUR 42 238 638) and accounting for 7 % of final appropriations (2008: 3 %) were cancelled. Cancellation was necessary for the following main reasons:






—


the fact that in 2009 there was no mopping-up transfer, which would otherwise have enabled the ‘technical’ surplus (some EUR 40 m) normally remaining at the end of the year to be put to good use,










—


the uncertainties caused by the fact that it was an election year and by the introduction of the new statutes for Members and assistants and the new rule enabling parliamentary assistance entitlements to be carried over; appropriations totalling EUR 31,4 m were cancelled in respect of the parliamentary assistance allowance, and EUR 18 m in respect of Members' travel expenses,










—


the Council's decision to apply an annual salary adjustment of 1,85 % instead of 3,7 %, which resulted in the cancellation of EUR 6 m.








H.   Transfers







13.


Over the course of the financial year, 18 transfers were approved under Articles 24 and 43 of the Financial Regulation (7). They covered a total of EUR 64 853 607, accounting for 4 % of final appropriations (in 2008: 18 transfers accounting for 4 % of final appropriations). The President authorised nine P transfers under Article 22(1) of the Financial Regulation (8), covering a total of EUR 35 665 000, or 2 % of final appropriations (2008: 14 transfers accounting for 1 % of final appropriations). A breakdown of the transfers by legal basis is given in Table 3.










14.


In all, there were 27 C and P transfers in 2009, involving a total of EUR 100 518 607, or 7 % of final appropriations (2008: 44 transfers involving a total of EUR 98 008 873, or 7 % of final appropriations).

Table 3


Transfers by legal basis








Number of transfers


Amount transferred (EUR)


As a % of final appropriations





C transfers (Articles 24 and 43)





18 C transfers


64 853 607


4 %





P transfers (Article 22(1))





9 P transfers


35 665 000


2 %




C + P transfers


100 518 607


7 %








Table 4


Purpose of C transfers








(EUR)




Transferred to


Transfer


Amount transferred





102 (Transitional allowances)


C23


2 100 000





1000 (Salaries)


C23


350 000





1006 (General expenditure allowance)


C19


1 247 715





1012 (Specific measures to assist disabled Members and Members' disabled children)


C23


100 000





1200 (Remuneration and allowances)


C10


7 703 992





142 (Outside services)


C6


1 200 000





1610 (Expenditure on recruitment)


C14


300 000





2001 (Lease payments)


C17


31 891 000





2003 (Acquisition of immovable property)


C24


9 100 000





2007 (Fitting-out of premises)


C1


2 700 000





2008 (Other expenditure on buildings)


C24


1 000 000





2022 (Cleaning and maintenance)


C16


1 273 900





2026 (Security and surveillance of buildings)


C8


2 080 000





2100 (Equipment and software for information and innovation technologies)


C5


527 000





2102 (Outside assistance for information and innovation technologies)


C22


2 145 000





232 (Legal costs and damages)


C2


800 000





3044 (Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings)


C11


240 000





3245 (Organisation of seminars, symposia and cultural activities)


C13


95 000





Total



 



64 853 607









Table 5


Purpose of C transfers by expenditure category








Transferred to


Amount transferred (EUR)


%




Property policy


47 571 000


73 %




Staff


8 977 892


14 %




Members


4 337 715


7 %




IT expenditure


2 672 000


4 %




Expenditure on multilingualism


1 295 000


2 %





Total




64 853 607




100 %









H.1.   Transfers of provisional appropriations from reserves (Title 10)







15.


This section looks at the use of appropriations from Chapter 100 (Provisional appropriations), Chapter 101 (Contingency reserve), Chapter 104 (Reserve for information and communication policy) and Chapter 105 (Provisional appropriation for buildings). These chapters, included in Title 10 (Other expenditure), are hereinafter referred to as ‘reserves’. Title 10 (Other expenditure) was the main source of the appropriations transferred in 2009 (51 %, or EUR 32 886 706).










16.


Of that amount, a total of EUR 25 054 099 was transferred for property policy purposes and EUR 7 832 607 for other purposes. The purpose of the transfers of provisional appropriations is set out below in Table 6.

Table 6


Purpose of transfers of provisional appropriations










(EUR)




Source chapter


Transferred to


Transfer


Purpose


Amount transferred




Chapter 10 0



2007



C1


Expenditure on fitting-out of premises in Strasbourg


2 700 000




Chapter 10 1



2026



C8


Security and surveillance of buildings


2 080 000





2320



C2


Additional expenditure on outside legal assistance


800 000




Chapter 10 5



2001



C17


Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels


9 374 099





2003



C24


Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House


9 100 000





2008



C24


Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House


1 000 000





Property policy total




25 054 099





Chapter 10 0



1200



C3


Release of five new posts


112 992




Chapter 10 1



1200



C20


Annual adjustment of officials' pensions and remuneration


2 000 000





2022



C16


Financing swine flu prevention measures recommended by the Crisis Management Team


1 273 900





Staff total




3 977 892





Chapter 10 1



3044



C11


Various organisational costs for interparliamentary and ad hoc delegations


240 000





1006



C19


General expenditure allowance costs


1 247 715





Members total




1 487 715





Chapter 10 0



1420



C6


Additional expenditure on freelance translation


1 200 000




Chapter 10 1



3245



C13


Additional expenditure on support for multilingualism


95 000





Multilingualism total




1 295 000





Chapter 10 1



2100



C5


Software development (human resources management)


527 000





2102



C5


295 000




Chapter 10 8



2102



C22


Operation, development and maintenance of software systems


250 000





IT total




1 072 000






Grand total




32 886 706









H.2.   Transfers from other sources







17.


This section looks at the transfers from sources other than Title 10 (Other expenditure). A total of EUR 31 966 901 was transferred from other titles. Property policy accounted for the bulk (70 %) of these transfers, followed by staff (16 %), Members (9 %) and IT (5 %). An overview of these transfers is given in Table 7. Most of the appropriations transferred to property policy lines were intended to cover the 99-year lease with option to purchase on the TREVES I Building in Brussels.

Table 7


Purpose of C transfers from sources other than Title 10










(EUR)




To


Transfer


Purpose of requests for transfer


Total





1610



C14


Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants


160 000




 


C7


Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants


140 000





1000



C23


Implementation of the Statute for Members (salaries and transitional allowances)


350 000





1012



C23


Implementation of the Statute for Members (salaries and transitional allowances)


100 000





102



C23


Implementation of the Statute for Members (salaries and transitional allowances)


2 100 000





Members total




2 850 000






1200



C20


Annual adjustment of pensions and remuneration of officials and other staff


5 000 000





Staff total




5 000 000






2001



C17


Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels


22 516 901





Property policy total




22 516 901






2102



C22


Operation, development and maintenance of software systems


1 600 000





IT total




1 600 000






Grand total




31 966 901















18.


An overview of the P transfers is given in Table 8.

Table 8


Purpose of P transfers









(EUR)




Transferred to


Transfer


Description


Amount transferred





1004 (Ordinary travel expenses)


P7


Members' travel and subsistence expenses under the relevant provisions of the Statute and the PEAM rules


600 000





1004 (Ordinary travel expenses) total


600 000





1220 (Allowances for staff retired in the interests of the service)


P2


Application of Article 50 to two new officials at grade AD 15


360 000





1220 (Allowances for staff retired in the interests of the service) total


360 000





2007 (Fitting-out of premises: Strasbourg)


P9


Fire-retardant coating of structures in the LOW Building in Strasbourg


4 000 000





2007 (Fitting-out of premises: Strasbourg) total


 


4 000 000





2008 (Other expenditure on buildings)


P8


Expenditure on fees of architects' firm involved in the KAD Building extension project in Luxembourg


850 000





2008 (Other expenditure on buildings) total


 


850 000





3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings)


P3


Expenditure on the organisation of Euromed Parliamentary Assembly meetings


25 000





3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings) total


25 000





3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events)


P5


Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries


250 000




P6


Expenditure on consolidating and developing the EP's Intranet service


780 000





3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events) total


1 030 000





3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet)


P5


Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries


50 000





3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet) total


50 000





4224 (Parliamentary assistants)


P1


Expenditure on pay, missions and other costs for parliamentary assistants


10 500 000




P4


Expenditure on recruitment of parliamentary assistants


18 250 000





4224 (Parliamentary assistants) total


28 750 000





Grand total




35 665 000









II.   FINANCIAL MANAGEMENT BY CHAPTER







19.


This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations with respect to the previous financial year. Four chapters accounted for 71 % of total commitments. They are: Chapter 10 (Members of the institution), Chapter 12 (Officials and temporary staff), Chapter 20 (Buildings and associated costs) and Chapter 42 (Expenditure relating to parliamentary assistants).










20.



Table 9 provides a breakdown by chapter of the appropriations committed in 2009 as against those committed in 2008. Figures 1 and 2 provide a graphical representation of the changes.

Table 9


Appropriations committed in 2009 as against those committed in 2008











Chapter


Heading


2009 (EUR)


2008 (EUR)


Change (EUR)


Change (%)





10



Members of the institution


167 952 342


149 961 012


17 991 330


12 %





12



Officials and temporary staff


502 188 864


483 919 957


18 268 907


4 %





14



Other staff and outside services


90 934 827


87 947 782


2 987 045


3 %





16



Other expenditure relating to persons working with the institution


14 019 742


12 715 214


1 304 528


10 %




 









Title 1 —



Persons working with the institution







775 095 774




734 543 965




40 551 809




6 %






20



Buildings and associated costs


182 901 221


191 008 372


–8 107 151


–4 %





21



Data processing, equipment and movable property


106 080 064


111 822 160


–5 742 096


–5 %





23



Current administrative expenditure


10 778 699


9 790 321


988 378


10 %




 









Title 2 —



Buildings, furniture, equipment and miscellaneous operating expenditure







299 759 983




312 620 853




–12 860 870




–4 %






30



Meetings and conferences


26 242 041


27 964 196


–1 722 155


–6 %





32



Expertise and information: acquisition, archiving, production and dissemination


93 647 680


100 405 636


–6 757 956


–7 %




 









Title 3 —



Expenditure resulting from general functions carried out by the institution







119 889 721




128 369 832




–8 480 111




–7 %






40



Expenditure relating to certain institutions and bodies


69 215 824


71 875 103


–2 659 279


–4 %





42



Expenditure relating to parliamentary assistants


153 358 430


154 301 747


– 943 317


–1 %





44



Meetings and other activities of current and former Members


310 000


251 300


58 700


23 %




 









Title 4 —



Expenditure resulting from special functions carried out by the institution







222 884 254




226 428 150




–3 543 896




–2 %






Total




1 417 629 732




1 401 962 800




15 666 932




1 %






Figure 1


Breakdown of 2009 expenditure by chapter





Figure 2


Changes as regards commitments in 2008 and 2009, by chapter








A.   Chapter 10 (Members of the institution)







21.


This chapter accounted for 12 % of total expenditure in financial year 2009 and was up by 12 % on 2008. 2009 was the first financial year in which the Statute for Members was implemented (between July and December). Parliament paid the Members' monthly salaries, which had previously been paid by the Member States (except in the case of the 32 Members who took advantage of the opt-out provided for in the Statute for Members). The significant additional expenditure required under the Statute for Members related mainly to monthly salaries (Item 1000) and travel expenses (Items 1004 and 1005). Under the Statute implementing measures, travel is now reimbursed on the basis of actual cost and the costs of travel in the Member State of election is also reimbursed.










22.


Commitments against Item 1000 (Salaries) accordingly stood at EUR 30 601 983 (18 % of Chapter 10 commitments), while EUR 64 968 672 was committed against Item 1004 (Ordinary travel expenses), accounting for 38 % of Chapter 10 commitments. The latter item covers travel and subsistence expenses in connection with travelling to and from the places of work and other duty travel.










23.


In 2009 Members made 10 200 journeys to attend part-sessions in Strasbourg and Brussels, 14 734 journeys to committee meetings in Brussels and 8 142 journeys to political group meetings in Brussels. As regards travel outside Parliament's usual workplaces, there were 641 journeys to committee meetings, 1 093 journeys to political group meetings and 679 journeys in connection with parliamentary delegation meetings.










24.


Commitments against Item 1006 (General expenditure allowance) totalled EUR 42 629 278 (25 % of Chapter 10 commitments). That amount covered expenses resulting from the parliamentary activities of Members in their Member States of election.




B.   Chapter 12 (Officials and temporary staff)







25.


This chapter accounted for 35 % of 2009 spending — the largest share of total expenditure. The 4,2 % increase in spending against Article 120 that was recorded between 2008 and 2009 was due mainly to higher spending (+ 4,6 %) against Item 1200 (Remuneration and allowances) stemming from the Staff Regulations provisions on promotions, advancement in step and annual salary adjustments. As in 2008, the higher spending against Article 120 was to a small degree offset by lower spending against Article 122 (Allowances upon early termination of service) resulting from a substantial reduction in the number of beneficiaries, the persons concerned having become eligible for a pension.










26.


In Chapter 12, Article 1200 (Remuneration and allowances) accounted for some 98 % of expenditure. Commitments against this item totalled EUR 494 054 418. 1,4 % of those commitments were cancelled as a result of the decision taken by the Council in December 2009 to apply an annual salary adjustment of only 1,85 %, while the amount earmarked for that purpose in the budget had been calculated on the basis of the 3,7 % increase which the Commission had proposed to the Council.










27.


In 2009, 613 vacancies were advertised. 285 officials and temporary staff members were recruited to the Secretariat and 22 to political groups. Parliament had a total of 5 501 officials and temporary staff members as at 31 December 2009. 4 922 of those staff members were employed by the Secretariat, and 579 by the political groups.










28.


As regards the gender breakdown, women accounted for 23 % of managerial staff as at 31 December 2009. They accounted for 21 % of heads of unit, 25 % of directors and 29 % of directors-general (four out of a total of 14). Figure 3 gives a gender breakdown of staff by function group. A breakdown of staff by country is given in Table 10.

Figure 3


Secretariat staff by gender





Table 10


Secretariat staff (official and temporary staff) by country









EU-27





EU-15




EU-10





AT


61




BE


728


CY


15




DE


402


CZ


116




DK


155


EE


93




ES


368


HU


145




FI


181


LT


95




FR


569


LV


93




UK


276


MT


65




GR


220


PL


190




IE


98


SI


96




IT


514


SK


120




LU


130



EU-2





NL


161




PT


237


BG


110




SE


139


RO


123





Source DG PERSONNEL.









C.   Chapter 14 (Other staff and outside services)







29.


This chapter accounted for 6 % of expenditure in 2009. The 3 % increase on 2008 was due to higher spending against Item 1400 (Other staff) and Article 142 (Outside services), while spending was lower against Item 1402 (Conference interpreters). 48 % of Chapter 14 appropriations were allocated to Item 1402, and 27 % to Item 1400.










30.


For Item 1402 (Conference interpreters), commitments totalled EUR 43 273 028 and covered, among other things: the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters employed by Parliament. Parliament interpreters and auxiliary conference interpreters worked 87 473 interpreter days in 2009 (9,2 % down on 2008). Parliament interpreters worked 49 547 days (down 4,2 %), and auxiliary conference interpreters 37 926 (15 % down on 2008). The lower spending in this area was the result of fact that there were no meetings during the election period.










31.


Commitments against Item 1400 (Other staff) totalled EUR 24 230 465. This item mainly covers the remuneration and allowances of contract staff members employed by the Secretariat and the political groups and the services provided by the Manpower firm, which recruits support staff for Strasbourg part-sessions. As at 31 December 2009, Parliament employed 571 contract staff.










32.


A breakdown of contract staff by function group is given in Figure 4.

Figure 4


Contract staff by function group








D.   Chapter 16 (Other expenditure relating to persons working with the institution)







33.


This chapter accounted for 1 % of expenditure in 2009. There was a 10 % increase in appropriations committed against this chapter in comparison with 2008, owing to higher spending against Item 1610 (Expenditure on recruitment). The appropriations against this item were topped up by means of a transfer, in order to cover additional costs arising in connection with the recruitment of accredited parliamentary assistants.










34.


Thirty-two per cent of Chapter 16 commitments were made against Item 1654 (Early childhood centre and approved day nurseries), 24 % against Item 1612 (Further training), 16 % against Item 1652 (Current operating expenditure for restaurants and canteens) and 9 % against Item 1613 (Further training mission costs).










35.


Sub-item 1654/01 (Early childhood centre and approved day nurseries: outside management of Parliament's day nursery and family room in Brussels and ancillary expenditure) accounted for bulk of spending against Item 1654. Commitments against this item totalled EUR 4 441 145 and covered Parliament's contribution to the overall costs of the early childhood centre and outside crèches with which an agreement has been concluded.










36.


Commitments against Item 1612 (Further training) amounted to EUR 3 387 946 and covered expenditure relating to further training courses, to the purchase or production of teaching materials and to training courses raising awareness of issues relating to equal opportunities and careers advice. In 2009 5 511 people attended language courses, and 265 attended non-Community-language courses. Furthermore, 1 771 people attended IT courses and 737 attended financial training courses. Ninety-seven staff members attended courses held by the European School of Administration, 5 263 attended in-house training courses, and 225 attended outside courses.










37.


Commitments against Item 1652 (Current operating expenditure for restaurants and canteens) stood at EUR 2 260 000. This item covers restaurant and canteen operating costs. The restaurants and canteens served some 1 266 000 customers, and the staff shop some 174 000.




E.   Chapter 20 (Buildings and associated costs)







38.


This chapter accounted for 13 % of 2009 expenditure, up by 1 % on 2008. Appropriations totalling EUR 10,1 m against this chapter were carried over from financial year 2009 to financial year 2010 under the non-automatic transfer procedure provided for in Article 9 of the Financial Regulation. The higher spending against Items 2000 (Rent — up 7 %), 2001 (Lease payments — up 499 %), 2008 (Other expenditure on buildings — which was up 49 % and included EUR 1 m in non-automatic carryovers) and 2022 (Cleaning and maintenance) was offset by lower spending against Items 2003 (Acquisition of immovable property — EUR 9,1 m in non-automatic carryovers), 2005 (Construction of buildings — down 55 %) and 2007 (Fitting-out of premises — down 20 %).










39.


A breakdown of Chapter 20 appropriations by expenditure type is given in Figure 5 below.

Figure 5


Breakdown of Chapter 2 0 expenditure














40.


The commitments entered into against Item 2000 (Rent) stood at EUR 28 303 816 and covered the rental of the buildings and parts of buildings occupied by Parliament, as well as property tax. A surplus of some EUR 6,27 m was established (EUR 4,85 m was transferred to another item and EUR 1,42 m was cancelled). This surplus arose as a result of the use of EUR 1,3 m in assigned revenue, late takeover of the Président Building in Luxembourg and the fact that some rents (e.g. for the Schuman Building) were either not index-linked or the index-linking rate was lower than expected.










41.


The commitments entered into against Item 2007 (Fitting-out of premises) totalled EUR 31 611 447 and covered fitting-out work and ancillary costs, including architects', engineers' and other fees. The appropriations against this item were topped-up by EUR 6,7 m to cover, among other things, asbestos removal work in the buildings in Strasbourg (the cost of which was subsequently refunded by Strasbourg City Council) and fire-retardant coating work in the LOW Building (EUR 4 m), the need for which became apparent when the ceiling-support structures were inspected.




F.   Chapter 21 (Data processing, equipment and movable property)







42.


This chapter accounted for 7 % of 2009 expenditure. Chapter 21 spending was 5 % down on 2008, owing in particular to lower spending against Article 214 (Technical equipment and installations), which was down 31 % owing to the fact that the audiovisual equipment investment period in Brussels came to a close. The 6 % increase against Item 2102 (Outside assistance for information and innovation technologies) was partially offset by lower spending against Article 212 (Furniture), which was down 31 %. A breakdown of Chapter 21 expenditure is given in Figure 6 below.










43.


Commitments entered into against Item 2100 (Equipment and software for information and innovation technologies) amounted to EUR 43 008 335. This appropriation covered, principally, expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work.










44.


Commitments entered into against Item 2102 (Outside assistance for information and innovation technologies) amounted to EUR 41 155 588 and mainly covered expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work. That expenditure related mainly to the computer and telecommunications centre, computing at departmental level and in the political groups and the electronic voting system.










45.


Computing capacity and processing power tripled over the period under review. In late 2008, memory capacity stood at 584 000 gigabytes (Gb), as against 1 803 021 Gb in late 2009. As regards processing power, Parliament's central IT systems' capacity to process a given quantity of data within a given period of time increased by 235 % over the previous year. Furthermore, with a view to ensuring information system security, the number of patches tested and integrated into the network, servers, software and workstations doubled (899 in late 2008, as against 1 886 in late 2009).

Figure 6


Breakdown of Chapter 21 expenditure








G.   Chapter 23 (Current administrative expenditure)







46.


This chapter accounted for 1 % of 2009 expenditure. The 10 % increase against this chapter over 2008 was due mainly to higher spending against Article 232 (Legal costs and damages — up 206 %) as a result of legal proceedings initiated in connection with the collapse of the ceiling of the Strasbourg Chamber and an increase in legal costs relating to the KAD Building renovation and extension project in Luxembourg.










47.


Expenditure against this article broke down as follows: 51 % against Article 235 (Telecommunications); 19 % against Article 230 (Stationery, office supplies and miscellaneous consumables); 12 % against Article 232 (Legal costs and damages); and 6 % against Article 237 (Removals). The remaining 12 % was spread over other items.




H.   Chapter 30 (Meetings and conferences)







48.


This chapter accounted for 2 % of 2009 expenditure. 2009 appropriations were 6 % down on 2008. This was due to lower spending against Article 200 (Staff mission expenses). Against that article, 2,7 % of the initial appropriations were cancelled at the end of the financial year and more than EUR 3 m were used for transfers during the year. The decrease in spending was mainly due to the lower volume of parliamentary business during the election year and the introduction of more stringent rules governing the calculation of mission expenses.










49.


In 2009, there were 29 384 missions (journeys) representing a total of 84 840 mission days. Most of the missions involved travel between Parliament's three places of work (Brussels — 4 508 missions; Strasbourg — 18 261; and Luxembourg — 2 504).




I.   Chapter 32 (Expertise and information: acquisition, archiving, production and dissemination)







50.


Appropriations against Chapter 32 were tailored to the requirements of the institutional information campaign for the European elections in June 2009. This chapter accounted for 7 % of 2009 expenditure. Twenty-six per cent of the appropriations against this chapter were utilised for Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries), 18 % for Item 3242 (Expenditure on publication, information and participation in public events), 16 % for Item 3248 (Expenditure on audiovisual information) and 10 % for Item 3220 (Documentation and library expenditure).










51.


A breakdown of expenditure is given in Figure 7.

Figure 7


Breakdown of Chapter 32 expenditure














52.


Commitments made against Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries) totalled EUR 24 485 353 and covered subsidies for visitors groups invited by Members and related supervision and infrastructure costs, Euroscola programme running costs and the financing of traineeships for opinion multipliers from third countries. Appropriations totalling EUR 2 619 647 were cancelled against this item, owing mainly to Members having invited a lower number of visitors groups than had been expected (because of the elections).










53.


Commitments made against Item 3242 (Expenditure on publication, information and participation in public events) amounted to EUR 16 678 677 and covered, in particular, expenditure on publications, information activities, and participation in public events, trade fairs and exhibitions in the Member States.










54.


Commitments entered into against Item 3248 (Expenditure on audiovisual information) totalled EUR 15 124 447 and covered expenditure relating to:






—


the audiovisual departments' operating budget (including both services provided in-house and outside assistance such as technical services for radio and television stations, the provision, production and coproduction of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes and other measures to develop relations between the institution and broadcasting organisations),










—


expenditure on live online broadcasting of plenary sittings and parliamentary committee meetings,










—


the recording of part-session proceedings on DVD-ROMs,










—


the establishment of dedicated archives and a search engine ensuring uninterrupted public access to that information.








J.   Chapter 40 (Expenditure relating to certain institutions and bodies)







55.


This chapter accounted for 5 % of 2009 expenditure. Article 400 (Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members) accounted for 76 % of Chapter 40 appropriations. Commitments against that article totalled EUR 52 337 886 and were intended to cover the following in respect of the political groups and the non-attached Members:






—


secretarial, administrative and operating expenditure,










—


expenditure on political and information activities conducted in connection with the European Union's political activities.














56.


Article 402 (Contributions to European political parties) and Article 403 (Contributions to European political foundations) accounted for 23 % (EUR 16,8 m) of Chapter 40 appropriations.




K.   Chapter 42 (Expenditure relating to parliamentary assistants)







57.


2009 was the first financial year in which the new Statute for Assistants was implemented (between July and December). This chapter accounted for 11 % of 2009 expenditure.










58.


Item 4220 (Parliamentary assistance) accounted for 83 % of commitment appropriations against this chapter. Commitments made against the article totalled EUR 126 946 740 and covered (between January and June) the former parliamentary assistance arrangements provided for under the PEAM rules and, starting in June 2009, the new ‘local’ assistants arrangements provided for in the new statutes for Members and assistants.










59.


Spending on assistants accredited at one of Parliament's three places of work, who are covered by the Staff Regulations, totalled EUR 26,4 m from July to December 2009 against Item 4224 (Parliamentary assistants).




L.   Title 10 (Other expenditure)







60.


The chapters in this title contain provisional appropriations that may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations are dealt with in Section I of this report. Initial appropriations against this title amounted to EUR 36 522 592 — some 2 % of total initial appropriations. The unused balance stood at EUR 3 635 886 — around 0,2 % of total final appropriations in 2009.




III.   2009 OBJECTIVES AND RESULTS







61.


Among the objectives set for Parliament's Secretariat in 2009, special attention should be drawn to the following:






A.


The information campaign for the 2009 European elections and communication activities;










B.


Implementation of the new statutes for Members and assistants;










C.


Restructuring and consolidation of Parliament's Secretariat;










D.


Preparations for implementation of the Lisbon Treaty.














62.


The results set out below are based on the annual activity reports for 2009 submitted by the relevant authorising officers by delegation. For a more comprehensive account of the activities of Parliament's directorates-general, readers are advised to refer to the relevant annual activity reports.




A.   2009 European elections and communication activities







63.


As 2009 was a European election year, in the first half of the year information and communication activities focused on the elections and the Bureau-approved institutional election campaign conducted both centrally and in all the Member States. The main activities involved:






—


Implementation, both centrally and in the Member States, of the information and communication campaign adopted by the political authorities,










—


Interinstitutional cooperation in the run-up to the elections, at both European and national levels,










—


Stepping up all DG COMM communication activities in the run-up to the elections;










—


Launching the Elections web site in mid-January 2009,










—


Preparing for and running 2009 European election night,










—


Devising and conducting opinion polls in the Member States.














64.


Throughout the year, DG COMM also performed it principal role of ensuring the broadest possible media coverage of Parliament's activities and providing the general public and opinion multipliers with information about the institution. Particular attention should be drawn to the following:






—


EuroparlTV: programme consolidation, marketing effort, becoming fully operational and providing coverage of the election campaign, content placement on other multimedia platforms and television channels, synergy with the Europarl site,










—


Opening and phased development of the new Audiovisual Centre in the JAN Building,










—


Further development of the Europarl site and conduct of a site accessibility study,










—


Introduction of simultaneous web streaming of more than one committee meeting,










—


Organisation and development of annual communication events such as: International Women's Day, European Day for Terror Victims, Open Days, Charlemagne Youth Prize, Lux Prize, Prize for Journalism, Sakharov Prize and any other events the political authorities decide should be held,










—


Presentation of the seventh parliamentary term and bringing all communication products and publications into line with Parliament's new composition,










—


Communication concerning the constituent part-session of the new Parliament, as well as the new Commission and the hearings of the Commissioners-designate,










—


Commemoration of the fall of the Berlin Wall and democratic change in Central and Eastern Europe.








B.   Implementation of the new statutes for Members and assistants







65.


The Statute for Members of the European Parliament came into force on 14 July 2009 along with the new rules for parliamentary assistance of the Members which were adopted following the Members' Statute. In the first months of 2009, DG Finance prepared the Implementing Measures for the assistants' Statute as well as rules for local assistants and for Members' trainees. Work continued on implementing provisions for the Members' Statute and on specific rules for implementation of the statutes at the administrative level, such as the scheme for reimbursement of medical expenses and cooperation with the Commission in managing it, specific rules concerning aspects of the reimbursement of travel expenses, etc.










66.


Since July, a considerable number of suggestions for modifications were made by Members and assistants taking into account their experiences with the new Statutes. Also on administrative level needs for further clarification or adjustment of rules at the level of implementation become obvious. Therefore, the Bureau decided to set up a Temporary Evaluation Group on Implementation of the Members' and Assistants' Statute composed of four Vice-Presidents and the Quaestor in charge, which was constituted on 29 September. The Temporary Evaluation Group is supported by the Legal Service and the Directorates General concerned, in particular DG Finance and DG Personal. The recommendations of the Temporary Evaluation Group have already resulted in a set of modifications to the Implementing Measures for the Statutes of Members and Assistants adopted by the Bureau in its meetings of 11 and 23 November 2009, which require adjustment of the actual implementation practice, but also new instructions to the services.










67.


The services of DG Finance prepared, in cooperation with DG ITEC, the IT applications required to implement the Statute as well as adaptation of the necessary forms for Members and assistants and a wealth of information (various sets of Questions and Answers to be distributed to Members, information sheets for the intranet and for DG Finance's own website). The IT applications are not yet completely finalised (in particular features for synchronisation of different applications and statistical features are missing), while they already need to be adjusted following the decisions of the Bureau and to be improved following the experience made during the first months of the implementation of the Statute.




C.   Restructuring and consolidating Parliament's Secretariat







68.


Following his appointment in March 2009 the new Secretary-General proposed to the Bureau that a number of steps be taken to restructure and consolidate Parliament's Secretariat. Those measures may be summarised as follows:





C.1.   Stepping up assistance for the committees and reorganising the Tabling Office







69.


The remit of the Tabling Office, which was set up in 2003, has focused on assisting and advising Members with regard to drafting texts and on verifying that they are in keeping with the current body of law. After a full parliamentary term in operation, and following an assessment of the situation and repeated calls by the budgetary authority for a significant increase in staff directly assisting Members with their legislative work, it became apparent that the appropriate course of action was to improve working methods.










70.


In this context, the Bureau decided on 6 May 2009 (9) to:






—


approve the transfer of 48 posts from the language sections of the Directorate for Legislative Acts to the DG IPOL and DG EXPO parliamentary committee secretariats,










—


transfer the unit with responsibility for the reception and referral of official documents and the Tabling Desk Unit to the Directorate for Plenary Sittings,










—


set up a legislative planning section under the Deputy Secretary-General and transfer eight AD and four AST posts from the Directorate for Legislative Acts and from the Plenary Programming Unit previously attached to the Directorate for Plenary Sittings.









C.2.   Setting up a Directorate for the Library and Document Management







71.


In addition to the initial restructuring concerning the Tabling Office and strengthening the parliamentary committee structures, the Bureau also embarked on setting up a dedicated entity for document management, with a view to stepping up assistance to Members. The entity includes, in particular, an optimised knowledge-management system, which the budgetary authority has also been calling for.










72.


Accordingly, the Bureau decided on 16 and 17 June 2009 (10) to:






—


transfer the secretariats responsible for the Public Register and access to documents, the Official Mail, the Archive and Documentation Centre and the Correspondence with Citizens Unit to the directorate in charge of the Library, with, in the process, that directorate being renamed the Directorate for the Library and Document Management,










—


carry out the administrative transfer of the Bureau, Conference of Presidents and Quaestors Secretariat to bring it under the Secretary-General, with the Protocol Unit being brought under the Deputy Secretary-General.









C.3.   Security tailored to Parliament’s tasks







73.


Given the traditional dilemma facing Parliament — pitting security against accessibility — and in view of new challenges such as emergency planning, business continuity management, support for delegations, and general and continuous risk assessment, there was a need to overhaul structures, which had changed little since the measures taken after the attacks of 11 September 2001.










74.


At its meeting of 1 April 2009 the Bureau accordingly decided (11) to improve security services and set up a new Directorate for Security and Risk Assessment within DG PRES, which has been radically reorganised. In particular, the set-up for the new units will be as follows:






—


two units with responsibility for operational security: the General Security Unit and the Accreditation Unit,










—


two units with responsibility for organisational security: the Investigations, Business Continuity and Data Protection Unit and the Risk Control and Technical Advice Unit.









C.4.   Bringing communication structures into line with new ambitions







75.


Following an ambitious reform in 2004, which was a success, the communication sector now had to face up to new demands and the new institutional environment that would result from the entry into force of the Lisbon Treaty. Furthermore, similar conclusions were likely to be reached in the review, yet to be carried out, of the recent European election campaign. To take account of the new challenges, there was a need to adopt an integrated approach to communication, develop political expertise, improve media services and develop online products.










76.


To this end, on 18 June 2009 (12) the Bureau made a number of changes to DG COMM's internal set-up, essentially involving:






—


restructuring the Press Unit to form communication departments and organising the Web Communication Unit into policy departments modelled on the set-up of existing departments in DG IPOL and DG EXPO, in order to facilitate interdepartmental cooperation and establish content-based competence,










—


establishing a Communication Planning Board made up of representatives of DG COMM, DG PRES, DG IPOL and DG EXPO, meeting monthly, to give Parliament a mechanism by which the communication dimension of its legislative and political priorities and activities can be taken on board upstream,










—


converting the Press Room Unit into the Press Unit by developing expertise even further for better coverage of legislative and political issues at all stages of the relevant procedure, which will be an even greater requirement following the entry into force of the Lisbon Treaty,










—


converting the Drafting and Dissemination Unit into the Media Services and Monitoring Unit, its chief tasks being to coordinate the press officers based in the Information Offices in the Member States and to organise a media intelligence service,










—


strengthening the patronage sector, attached to the Directorate for Information Offices, for more efficient handling, in liaison with the Information Offices, of applications for parliamentary patronage for initiatives launched by third parties.









C.5.   More active management of human resources







77.


Over the last five years, much of DG PERS resources have been devoted to coping with applying the new Staff Regulations of officials and with handling what has been, for Parliament, an unprecedented enlargement process. The relative stability at present, following that period of adjustment, has made it possible to embark, with effect from 1 January 2010, on a process of reorganisation designed to bring about more active management of human resources in Parliament.










78.


Accordingly, the purpose of the reorganisation approved by the Bureau (13) is to:






—


generate synergies among all the units which manage human resources,










—


ensure the legally sound application of the Staff Regulations and optimised financial management in accordance with the Financial Regulation,










—


establish contact points in Brussels and Luxembourg which will be clearly identified one-stop shops for all staff,










—


increase clarity and coherence through a structure with three directorates, as opposed to two to date, which will have responsibility for, respectively, human resources development, management of administrative processes, and management of support services and social services.









C.6.   Restructuring of DG INLO







79.


The Strasbourg Chamber ceiling incident in August 2008, the size of the property stock managed and the need to carry out a large-scale programme of renovations on the buildings which have come into Parliament's ownership over the last 15 years all called for a fundamental overhaul of DG INLO's structure and resources.










80.


At its meeting of 1 April 2009 (14) the Bureau accordingly adopted a wide-ranging plan, spread over the period 2010-2012, for restructuring and for increasing human resources. That operation can be summarised as follows:






—


restructuring and augmenting of the Directorate for Infrastructure; reorganisation involves setting up three dedicated units for building management and maintenance at each site plus two units to manage — in Brussels and Luxembourg respectively — new ongoing and forthcoming property projects; in total, the directorate should be augmented by 29 new posts over three financial years,










—


restructuring and augmenting of central services; restructuring is based on setting up two new central-level units with responsibility, respectively, for budgetary planning and control and for public procurement and contracts for the Directorate-General; 15 new posts planned for this sector (over three financial years),










—


augmenting of the Directorate for Logistics, essentially by creating five posts (also spread over three financial years).









C.7.   Other restructuring measures







81.


Lastly, to provide a comprehensive overview of the restructuring measures adopted, reference should be made to the:






—


changes in the allocation of responsibilities between directorates in the Legal Service,










—


changes made in DG EXPO to achieve more rational use of resources and ensure that any given geographical region is not covered by more than one entity,










—


attachment of the Internal Audit Service to the Secretary-General.








D.   Preparations for implementation of the Lisbon Treaty







82.


Following the ‘no’ vote in the first Lisbon Treaty referendum in Ireland, the Administration's preparations were placed on hold, pending a fresh referendum and final ratification.










83.


As soon as this happened, Parliament made the arrangements required in order to enable the institution to exercise the new responsibilities and prerogatives provided for in the Lisbon Treaty. To this end, the Bureau adopted preliminary draft estimates in December 2009, as the first stage in the adoption of an amending budget for the financial year 2010.






(1)  OJ L 248, 16.9.2002, p. 1.

(2)  OJ L 357, 31.12.2002, p. 1.

(3)  PE 349.540/BUR/ANN/FIN.

(4)  Interinstitutional Agreement between the European Parliament, the Council and the Commission on budgetary discipline and sound financial management (OJ C 139, 14.6.2006, p. 1).

(5)  Article 9(1) and 9(4) of the Financial Regulation.

(6)  Article 9(1), 9(2)(a) and 9(5) of the Financial Regulation.

(7)  Art. 24 — Budgetary authority decision; Art. 43 — Budgetary authority decision for transfers involving provisional appropriations.

(8)  Decision by the institution to transfer appropriations within a given article.

(9)  Note of 30 April 2009 to the Bureau, PE422.005/BUR.

(10)  Note of 16 June 2009 to the Bureau, PE426.212/BUR/REV.

(11)  Note of 18 March 2009 to the Bureau, PE421.838/BUR.

(12)  Note of 15 June 2009 to the Bureau, PE426.211/BUR.

(13)  Note of 18 June 2009 to the Bureau, PE421.837/BUR.

(14)  Note to the Bureau of 18 March 2009, PE421.749/BUR.


ANNEX I

OVERVIEW OF C TRANSFERS IN FINANCIAL YEAR 2009











(EUR)




No


To/From Chapter/Article/Item


Chapter/Article/Item number


Chapter/Article/Item heading


Amount transferred in


Amount transferred out





C1




from Chapter




Chapter 100





Provisional appropriations



 



2 700 000






to Chapter





20




 


 


 




to Item



2007/02


Fitting-out of premises: Strasbourg


2 700 000


 





C2




from Chapter




Chapter 101





Contingency reserve



 



800 000






to Chapter





23




 


 


 




to Item



2320/01


Legal costs and damages: legal costs


800 000


 





C3




from Chapter




Chapter 100





Provisional appropriations



 



112 992






to Chapter





12




 


 


 




to Item



1200



Remuneration and allowances


112 992


 





C5




from Chapter




Chapter 101





Contingency reserve



 



822 000






to Chapter



 


 


 


 




to Item



2100/04


Equipment and software for information and innovation technologies: Streamline


527 000


 




to Item



2102/07


Outside assistance for information and innovation technologies: Streamline software and cofunding of NAP helpdesk


295 000


 





C6




from Chapter




Chapter 100





Provisional appropriations



 



1 200 000






to Chapter





14




 


 


 




to Item



1420/02


Outside services: other translation and typing work


1 200 000


 





C7




from Chapter





42




 


 


 




from Item



4220



Parliamentary assistance


 



140 000






to Chapter





16




 


 


 




to Item



1610



Expenditure on recruitment


140 000


 





C8




from Chapter




Chapter 101





Contingency reserve



 



2 080 000






to Chapter





20




 


 


 




to Item



2026/01


Security and surveillance of buildings: Luxembourg


785 000


 




to Item



2026/02


Security and surveillance of buildings: Strasbourg


685 000


 




to Item



2026/03


Security and surveillance of buildings: Brussels


610 000


 





C10




from Chapter




Chapter 100





Provisional appropriations



 



591 000






to Chapter





12




 


 


 




to Item



1200



Remuneration and allowances


591 000


 





C11




from Chapter




Chapter 101





Contingency reserve



 



240 000






to Chapter





30




 


 


 




to Item



3044



Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings


240 000


 





C13




from Chapter




Chapter 101





Contingency reserve



 



95 000






to Chapter





32




 


 


 




to Item



3245/04


Organisation of seminars, symposia and cultural activities: support for multilingualism


95 000


 





C14




from Chapter





42




 


 


 




from Item



4220



Parliamentary assistance


 



160 000






to Chapter





16




 


 


 




to Item



1610



Expenditure on recruitment


160 000


 





C16




from Chapter




Chapter 101





Contingency reserve



 



1 273 900






to Chapter





20




 


 


 




to Item



2022/01


Cleaning and maintenance: Luxembourg


245 039


 




to Item



2022/02


Cleaning and maintenance: Strasbourg


228 384


 




to Item



2022/03


Cleaning and maintenance: Brussels


800 477


 





C17




from Chapter




Chapter 105





Provisional appropriation for buildings



 



9 374 099





assigned revenue



2003



Acquisition of immovable property


 



22 516 901






to Chapter





20




 


 


 




assigned revenue



2001



Lease payments


22 516 901


 




to Item



2001/03


Lease payments: Brussels


9 374 099


 





C19




from Chapter




Chapter 101





Contingency reserve



 



1 247 715






to Chapter





10





Members of the institution



 


 




to Item



1006



General expenditure allowance


1 247 715


 





C20




from Chapter





14





Other staff and outside services



 


 




from Item



1404/03


Graduate traineeships, grants and exchanges of officials: staff movements between the Institution and the public sector


 



1 000 000





from Item



1420/01


Outside services: translation of the Verbatim Report of Proceedings


 



1 000 000






from Chapter





30





Meetings and conferences



 


 




from Item



3000/01


Staff mission expenses: part-sessions, committees and committee delegations, political groups and miscellaneous


 



3 000 000






from Chapter




Chapter 101





Contingency reserve



 



2 000 000






to Chapter





12





Officials and temporary staff



 


 




to Item



1200



Remuneration and allowances


7 000 000


 





C22




from Chapter





21





Data processing, equipment and movable property



 


 




from Item



2120/01


Furniture: purchase and replacement of furniture


 



1 000 000






from Chapter





32





Expertise and information: acquisition, archiving, production and dissemination



 


 




from Item



3240



Official Journal


 



600 000






from Chapter




Chapter 108





EMAS reserve



 



250 000






to Chapter





21





Data processing, equipment and movable property



 


 




to Item



2102/01


Outside assistance for information and innovation technologies: computer centre, telecommunications and equipment and software


1 850 000


 





C23




within Chapter





10





Members of the institution



 


 




from Article



109



Provisional appropriation to cover the allowances of Members of the institution


 



350 000





from Item



1033



Optional pension scheme for Members


 



2 200 000





to Item



1000



Salaries


350 000


 




to Item



1012



Specific measures to assist disabled Members and Members’ disabled children


100 000


 




to Article



102



Transitional allowances


2 100 000


 





C24




from Chapter




Chapter 105





Provisional appropriation for buildings



 



10 100 000






to Chapter





20





Buildings and associated costs



 


 




to Item



2003



Acquisition of immovable property


9 100 000


 




to Item



2008



Other expenditure on buildings


1 000 000


 





Total amount for C transfers




64 853 607




64 853 607








ANNEX II

OVERVIEW OF P TRANSFERS IN FINANCIAL YEAR 2009










(EUR)




No


Chapter/Article/Item


Amount





P1




Within Article 420




 




from Item



4220



Parliamentary assistance



–10 500 000





to Item



4224



Parliamentary assistants


10 500 000





P2




Within Article 122




 




from Item



1222



Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff



– 360 000





to Item



1220



Allowances for staff retired in the interests of the service


360 000





P3




Within Article 304




 




from Item



3040



Miscellaneous expenditure on internal meetings



–25 000





to Item



3047



Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings


25 000





P4




Within Article 422




 




from Item



4220



Parliamentary assistance



–18 250 000





to Item



4224



Parliamentary assistants


18 250 000





P5




Within Article 324




 




from Item



3248/01


Expenditure on audiovisual information: coproduction and broadcasting of audiovisual programmes



– 300 000





to Item



3242/01


Expenditure on publication, information and participation in public events: publications, information activities, public events


250 000




to Item



3242/02


Expenditure on publication, information and participation in public events: electronic information (Internet)


50 000





P6




Within Article 324




 




from Item



3240



Official Journal



– 780 000





to Item



3241/01


Digital and traditional publications: publishing


780 000





P7




Within Article 100




 




from Item



1005



Other travel expenses



– 600 000





to Item



1004



Ordinary travel expenses


600 000





P8




Within Article 200




 




from Item



2000/03


Rent: Brussels



– 850 000





to Item



2008



Other expenditure on buildings


850 000





P9




Within Article 200




 




from Item



2000/01


Rent: Luxembourg



–4 000 000





to Item



2007/02


Fitting-out of premises: Strasbourg


4 000 000





Total amount for P transfers




35 665 000








ANNEX III

IMPLEMENTATION OF 2009 APPROPRIATIONS












Article/Item


Heading


Initial appropriations


Transfer


Final appropriations


Commitments


% utilisation






1000




Salaries


30 823 000


350 000


31 173 000


30 601 983


98






1004




Ordinary travel expenses


77 988 000


600 000


78 588 000


64 968 672


83






1005




Other travel expenses


6 875 000


– 600 000


6 275 000


1 874 929


30






1006




General expenditure allowance


41 539 000


1 247 715


42 786 715


42 629 278


100






1007




Allowances for performance of duties


170 000


—


170 000


169 748


100






1010




Accident and sickness insurance and other social security charges


2 851 000


—


2 851 000


2 557 022


90






1012




Specific measures to assist disabled Members and Members’ disabled children


141 000


100 000


241 000


77 328


32






102




Transitional allowances


3 875 000


2 100 000


5 975 000


5 456 757


91






1030




Retirement pensions


10 638 000


—


10 638 000


9 583 362


90






1031




Invalidity pensions


517 000


—


517 000


383 595


74






1032




Survivors’ pensions


2 857 000


—


2 857 000


2 690 744


94






1033




Optional pension scheme for Members


9 148 000


–2 200 000


6 948 000


6 433 924


93






105




Language and IT courses


900 000


—


900 000


525 000


58






108




Exchange losses


100 000


—


100 000


—


0






109




Provisional appropriation to cover the allowances of Members of the institution


2 000 000


– 350 000


1 650 000


—


0






1200




Remuneration and allowances


493 145 938


7 703 992


500 849 930


494 054 418


99






1202




Paid overtime


410 000


—


410 000


350 000


85






1204




Entitlements in connection with entering the service, transfer and leaving the service


4 520 000


—


4 520 000


3 520 000


78






1220




Allowances for staff retired in the interests of the service


630 000


360 000


990 000


917 369


93






1222




Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff


3 950 000


– 360 000


3 590 000


3 347 076


93






124




Provisional appropriation


—


—


—


—


—






1400




Other staff


25 807 000


—


25 807 000


24 230 465


94






1402




Conference interpreters


45 600 000


—


45 600 000


43 273 028


95






1404




Graduate traineeships, grants and exchanges of officials


8 091 000


–1 000 000


7 091 000


6 068 983


86






1406




Observers


—


—


—


—


—






1407




Training allowance (European Parliament apprenticeship programme)


—


—


—


—


—






142




Outside services


21 566 000


200 000


21 766 000


17 362 350


80






144




Provisional appropriation


—


—


—


—


—






1610




Expenditure on recruitment


385 000


300 000


685 000


685 000


100






1612




Further training


3 940 000


—


3 940 000


3 387 946


86






1613




Further training mission costs


1 580 000


—


1 580 000


1 257 000


80






1630




Social welfare


573 900


—


573 900


516 822


90






1631




Mobility


189 000


—


189 000


186 383


99






1632




Social contacts between members of staff and other social measures


310 000


—


310 000


287 888


93






1650




Medical Service


1 000 000


—


1 000 000


997 557


100






1652




Current operating expenditure for restaurants and canteens


2 260 000


—


2 260 000


2 260 000


100






1654




Early childhood centre and approved day nurseries


5 467 000


—


5 467 000


4 441 145


81






2000




Rent


34 577 000


–4 850 000


29 727 000


28 303 816


95






2001




Lease payments


5 700 000


9 374 099


15 074 099


14 636 040


97






2003




Acquisition of immovable property


—


9 100 000


9 100 000


—


0






2005




Construction of buildings


3 870 000


—


3 870 000


3 859 764


100






2007




Fitting-out of premises


25 232 000


6 700 000


31 932 000


31 611 447


99






2008




Other expenditure on buildings


12 348 000


1 850 000


14 198 000


13 066 707


92






2022




Cleaning and maintenance


33 560 000


1 273 900


34 833 900


34 464 155


99






2024




Energy consumption


19 096 500


—


19 096 500


16 917 601


89






2026




Security and surveillance of buildings


37 000 000


2 080 000


39 080 000


38 478 371


98






2028




Insurance


1 575 000


—


1 575 000


1 563 320


99






2100




Equipment and software for information and innovation technologies


42 610 000


527 000


43 137 000


43 008 335


100






2102




Outside assistance for information and innovation technologies


39 343 000


2 145 000


41 488 000


41 155 588


99






212




Furniture


3 544 000


–1 000 000


2 544 000


2 508 568


99






214




Technical equipment and installations


17 550 000


—


17 550 000


14 526 966


83






216




Vehicles


5 851 000


—


5 851 000


4 880 606


83






230




Stationery, office supplies and miscellaneous consumables


2 321 000


—


2 321 000


2 098 027


90






231




Financial charges


820 000


—


820 000


318 976


39






232




Legal costs and damages


540 700


800 000


1 340 700


1 318 036


98






235




Telecommunications


6 593 000


—


6 593 000


5 529 694


84






236




Postage on correspondence and delivery charges


614 000


—


614 000


330 501


54






237




Removals


1 000 000


—


1 000 000


656 863


66






238




Other administrative expenditure


636 000


—


636 000


526 603


83






300




Staff mission expenses


24 300 000


–3 000 000


21 300 000


20 650 000


97






302




Entertainment and representation expenses


1 070 000


—


1 070 000


769 156


72






3040




Miscellaneous expenditure on internal meetings


2 900 000


— 25 000


2 875 000


2 124 976


74






3042




Meetings, congresses and conferences


1 260 000


—


1 260 000


868 097


69






3044




Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings


390 000


240 000


630 000


353 756


56






3046




Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings


478 000


—


478 000


185 766


39






3047




Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings


38 000


25 000


63 000


42 493


67






3048




Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings


40 000


—


40 000


24 796


62






3049




Expenditure on travel agency services


1 223 000


—


1 223 000


1 223 000


100






320




Acquisition of expertise


7 198 000


—


7 198 000


6 080 997


84






3220




Documentation and library expenditure


4 301 300


—


4 301 300


3 512 010


82






3222




Expenditure on archive fonds


1 830 000


—


1 830 000


1 755 947


96






323




Relations with parliaments of third countries and support for parliamentary democracy


367 000


—


367 000


310 311


85






3240




Official Journal


8 320 000


–1 380 000


6 940 000


6 939 096


100






3241




Digital and traditional publications


2 100 000


780 000


2 880 000


2 749 099


95






3242




Expenditure on publication, information and participation in public events


16 835 000


300 000


17 135 000


16 678 677


97






3243




Visitors Centre


3 900 000


—


3 900 000


3 897 237


100






3244




Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries


27 105 000


—


27 105 000


24 485 353


90






3245




Organisation of seminars, symposia and cultural activities


1 930 000


95 000


2 025 000


1 790 335


88






3246




Parliamentary television channel (Web TV)


9 000 000


—


9 000 000


8 787 767


98






3247




Expenditure on information about the Debate on the Future of Europe


—


—


—


—


—






3248




Expenditure on audiovisual information


16 200 000


– 300 000


15 900 000


15 124 447


95






3249




Information exchanges with national parliaments


1 200 000


—


1 200 000


561 657


47






325




Expenditure relating to Information Offices


1 110 000


—


1 110 000


974 747


88






400




Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members


52 690 000


—


52 690 000


52 337 886


99






402




Contributions to European political parties


10 858 000


—


10 858 000


10 512 377


97






403




Contributions to European political foundations


7 000 000


—


7 000 000


6 365 561


91






4220




Parliamentary assistance


184 767 000


–29 050 000


155 717 000


126 946 740


82






4222




Exchange losses


500 000


—


500 000


—


0






4224




Parliamentary assistants


—


28 750 000


28 750 000


26 411 690


92






440




Cost of meetings and other activities of former Members


170 000


—


170 000


170 000


100






442




Cost of meetings and other activities of the European Parliamentary Association


140 000


—


140 000


140 000


100





Chapter 100




PROVISIONAL APPROPRIATIONS


5 003 992


–4 603 992


400 000


—


0





Chapter 101




CONTINGENCY RESERVE


10 018 600


–8 558 615


1 459 985


—


0





Chapter 103




ENLARGEMENT RESERVE


500 000


—


500 000


—


0





Chapter 104




RESERVE FOR INFORMATION AND COMMUNICATION POLICY


—


—


—


—


—





Chapter 105




PROVISIONAL APPROPRIATION FOR BUILDINGS


20 000 000


–19 474 099


525 901


—


0





Chapter 108




EMAS RESERVE


1 000 000


– 250 000


750 000


—


0





Total



 



1 529 970 930




—




1 529 970 930




1 417 629 732




93