Proposal for a Regulation of the European Parliament and of the Council on the citizens’ initiative {SEC(2010) 370}
Date: 2010-03-31
Institutions: European Commission
Subjects: EU initiative, European Commission, European citizenship, admissibility, participatory democracy, petition, power of initiative, proposal (EU)

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EUROPEAN COMMISSION 

Brussels, 31.3.2010 
COM(2010) 119 final 

2010/0074 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

on the citizens’ initiative 

{SEC(2010) 370} 

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EXPLANATORY MEMORANDUM 

1. 

CONTEXT OF THE PROPOSAL 

The Treaty on European Union introduces a whole new dimension of participatory democracy 
alongside that of representative democracy on which the Union is founded. It reinforces the 
citizenship of the Union and recognizes every citizen's right to participate in the democratic 
life  of  the  Union.  It  enshrines  the  key  standards  of  civil  dialogue  to  which  the  institutions 
must live up to and codifies the Commission's existing practice of carrying out broad public 
consultations.  And,  above  all,  it  introduces  an  important  innovation  in  the  democratic 
functioning of the Union by providing a citizens' initiative right whereby one million citizens 
may invite the Commission to bring forward certain legislative proposals. 

This  new  provision  is  a  significant  step  forward  in  the  democratic  life  of  the  Union.  It 
provides a singular opportunity to bring the Union closer to the citizens and to foster greater 
cross-border  debate  about  EU  policy  issues,  by  bringing  citizens  from  a  range  of  countries 
together in supporting one specific issue. 

It is important to underline however that the citizens' initiative is an agenda setting initiative. 
Whilst  it  does  not  affect  the  Commission's  right  of  initiative,  it  will,  however,  oblige  the 
Commission,  as  a  college,  to  give  serious  consideration  to  the  requests  made  by  citizens' 
initiatives.  

The key features of the citizens' initiative are enshrined in the Treaty. In particular the Treaty 
requires that the signatories of a citizens' initiative should number at least one million and that 
they  should  come  from  a  significant  number  of  Member  States.  The  initiative  must  also  be 
within the framework of the Commission's powers and must concern matters where citizens 
consider that a legal act of the Union is required in order to implement the Treaties.  

However,  the  Treaty  leaves  it  up  to  the  European  Parliament  and  the  Council,  acting  in 
accordance with the ordinary legislative procedure, to set out in a Regulation the procedures 
and conditions for how the citizens' initiative will function in practice.  

In order to seize the opportunity provided by this new provision and give it its full potential, 
the  procedures  and  conditions  for  the  citizens'  initiative  need  to  facilitate  its  use  whilst 
ensuring that the spirit of the Treaty provisions is respected.  

The guiding principles for this proposal are therefore as follows: 

–  The conditions should ensure that citizens' initiatives are representative of a Union interest, 

whilst ensuring that the instrument remains easy to use.  

–  The procedures should be simple and user-friendly, whilst preventing fraud or abuse of the 
system  and  they  should  not  impose  unnecessary  administrative  burdens  on  the  Member 
States. 

2. 

RESULTS OF CONSULTATIONS WITH THE INTERESTED PARTIES 

Given  the  importance  of  this  new  provision  of  the  Treaty  for  citizens,  civil  society  and 
stakeholders  across  the  EU  and  considering  the  complexity  of  some  of  the  issues  to  be 

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addressed, the Commission launched a broad public consultation with the adoption of a Green 
Paper on 11 November 20091. The consultation elicited over 300 replies from a broad range 
of  stakeholders,  including  individual  citizens,  organisations  and  public  authorities.  A  public 
hearing was also held for all respondents to the Green Paper on 22 February 2010 in Brussels. 

2.1. 

General considerations 

The responses to the Green Paper underlined the need for the procedures and conditions for 
the  citizens'  initiative  to  be  simple,  user-friendly  and  accessible  to  all  EU  citizens  and  that 
they should be proportionate to the nature of the citizens' initiative.  

The responses also confirmed that a number of requirements are necessary in order to ensure 
that  the  instrument  remains  credible  and  is  not  abused  and  that  these  requirements  should 
ensure uniform conditions for supporting a citizens' initiative across the EU.  

2.2. 

Ensuring that citizens' initiatives are representative of a Union interest 

As regards the minimum number of Member States from which citizens supporting a citizens' 
initiative  must  come,  many  respondents  agreed  that  one  third  of  Member  States  was  an 
appropriate threshold. There was also considerable support, mainly amongst organisations for 
a lower threshold, primarily for one quarter of Member States. 

In  addition,  the  responses  confirmed  the  need  for  signatories  of  a  citizens'  initiative  to 
comprise at least a minimum number of citizens coming from each of those Member States. 
Many  respondents  agreed  that  0.2%  of  the  population  was  an  appropriate  threshold.  Others 
considered that the threshold should be lower arguing that the purpose should be to prevent 
abuse but that it should not be seen as a barrier to presenting an initiative. Finally, a number 
of  respondents  advocated  an  altogether  different  approach  to  setting  the  threshold,  arguing 
that a set percentage for all Member States is not equitable, as it is much easier, for instance, 
to collect statements of support from 1 000 citizens (representing 0.2% of the population) in 
Luxembourg  than  160 000  in  Germany,  and  therefore  easier  to  count  small  Member  States 
than large ones.  

2.3. 

Requirements for the collection and verification of statements of support 

Respondents broadly support the idea of having a common set of procedural requirements for 
the  collection  and  verification  of  statements  of  support  so  as  to  ensure  a  uniform  process 
across the EU and to avoid organisers having to comply with different rules in each Member 
State.  

Moreover,  most  respondents  do  not  want  any  specific  restrictions  to  be  placed  on  how 
statements of support are collected and would like citizens of the Union to be able to sign up 
to an initiative anywhere – for example in the street - regardless of where they live or come 
from.  

Respondents  have  almost  unanimously  called  citizens  to  be  allowed  to  support  initiatives 
online.  

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Green Paper on a European Citizens' Initiative - COM(2009) 622. 

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The consultation also confirmed that it is appropriate to set a time-limit for the collection of 
statements  of  support  for  an  initiative.  Most  respondents  agreed  that  one  year  would  be  a 
suitable time-limit although there were also many respondents who favoured either a longer 
period (18 months) or a shorter one (6 months). 

In  addition,  respondents  generally  favour  a  mandatory  system  of  registration  of  proposed 
initiatives on a specific website provided by the European Commission prior to launching the 
collection process. They believe that such registration would allow for the  follow-up of on-
going initiatives and would provide a tool for communication and transparency. 

Lastly,  respondents  broadly  supported  fixing  a  minimum  age  for  supporting  a  citizens' 
initiative and many considered that it should be linked to the age at which citizens are entitled 
to vote in the European Parliament elections. Some respondents, however, argued in favour of 
fixing the minimum age at 16, emphasising that the citizens' initiative is not an election but 
only  an  agenda-setting  initiative  and  that  having  a  fixed  minimum  age  of  16  across  the  EU 
would foster greater interest and debate among young people on European issues. 

2.4. 

Examination of initiatives by the Commission 

Respondents  broadly  agree  that  a  6-month  time-limit  would  be  appropriate  for  the 
Commission to examine and come to a conclusion on an initiative.  

However,  the  consultation  gave  rise  to  different  points  of  view  as  regards  the  issue  of 
admissibility of proposed initiatives.  

Many  respondents  consider  that  the  admissibility  of  a  citizens'  initiative  should  be  checked 
before all the statements of support have been collected in order to avoid a waste of resources 
as  well  as  frustration  among  citizens  who  have  signed  up  to  successful  but  ultimately 
inadmissible initiatives. Some public authorities have also expressed concern about having to 
use public resources in order to carry out checks for initiatives that ultimately would not be 
admissible. 

In  contrast,  other  respondents  are  against  an  ex-ante  admissibility  check  arguing  that  the 
debate  created  across  Europe  by  an  initiative  is  more  important  than  the  end  result.  They 
believe that it would not be appropriate for the Commission to be able to prevent, from the 
outset, a public debate and campaign from taking place on a citizens' initiative even if it is not 
within the framework of its powers.  

3. 

MAIN ELEMENTS OF THE PROPOSAL 

3.1.  Minimum number of Member States (Article 7)  

The proposal fixes the minimum number of Member States at one third. This draws on other 
provisions of the Treaty, according to which nine or one third of Member States is sufficient 
to ensure the representation of a Union interest. It is the threshold used in the provisions on 
"enhanced cooperation" which provide that "at least nine Member States" must participate2. It 
is  also  used  as  the  threshold  needed  to  trigger  the  subsidiarity  procedure  provided  for  in 

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Article 20 of the Treaty on European Union. 

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Article  7(2)  of  the  Protocol  on  the  application  of  the  principles  of  subsidiarity  and 
proportionality, annexed to the Treaties.  

This threshold also reflects the outcome of the public consultation. 

3.2.  Minimum number of citizens per Member State (Article 7 and Annex I) 

Drawing on the argument made during the consultation that a fixed percentage for all Member 
States would not be equitable, the proposal provides for a fixed threshold for each Member 
State,  which  is  degressively  proportional  to  the  population  of  each  State  with  a  minimum 
threshold and a ceiling.  

In  order  to  ensure  that  these  thresholds  are  based  on  objective  criteria,  the  Commission  has 
based  them  on  a  multiple  of  the  number  of  Members  of  the  European  Parliament  for  each 
Member  State3.  The  multiple  chosen  is  750  in  order  to  reflect  the  demands  of  many 
stakeholders  to  set  a  threshold  below  0.2%  of  the  population,  on  the  one  hand,  and  to  take 
account of concerns that the threshold in small Member States should not be too low, on the 
other. Indeed, by using a multiplication factor of 750, the threshold for over half of Member 
States  would  be  lower  or  significantly  lower  than  0.2%  of  the  population,  whilst  for  the 
smaller Member States the threshold would be higher.  

This system will thus allow a proportionately lower number of signatories for large countries 
and a proportionately higher number for small countries.  

3.3.  Minimum age (Article 3(2)) 

In light of the outcome of the consultation, the proposal sets the minimum age as the age at 
which citizens are entitled to vote in the European Parliament elections. 

3.4. 

Registration of proposed initiatives (Article 4) 

The  proposal  provides  for  a  mandatory  system  of  registration  of  proposed  initiatives  on  an 
online register made available by the Commission. This reflects the broad support expressed 
for  this  option  during  the  consultation.  Registration  will  not  imply  an  endorsement  of  the 
proposed citizens' initiative by the Commission. 

3.5. 

Procedures and conditions for the collection of statements of support (Articles 5 
and 6) 

The proposal does not set any restrictions as to how statements of support should be collected. 
This  is  in  line  with  the  views  expressed  by  most  stakeholders  that  the  collection  process 
should be free.  

Moreover,  in  light  of  the  responses  to  the  consultation,  the  proposal  also  provides  for 
statements of  support to  be collected  online. However, in order to ensure that  statements of 
support  collected  online  are  as  genuine  as  those  collected  in  paper  format  and  that  the 
Member States can check them in similar fashion, the proposal requires that online collection 
systems  should  have  adequate  security  features  in  place  and  that  the  Member  States  should 
certify the conformity of such systems with those security requirements, without prejudice to 

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Based  on  the  composition  of  the  European  Parliament  agreed  in  the  context  of  the  2007 
Intergovernmental Conference. 

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the responsibility of the organisers for the protection of personal data. Given the need to draw 
up detailed technical specifications in order to implement this provision, it is proposed that the 
Commission  should  lay  down  these  specifications  by  means  of  implementing  measures. 
Online collection should nevertheless be allowed from the outset.  

3.6. 

Time-limit for the collection of statements of support (Article 5(4))  

The  proposal  provides  for  a  time-limit  of  12  months  for  the  collection  of  statements  of 
support. This reflects the need, confirmed by the responses to the Green Paper to ensure on 
the one hand that citizens' initiatives remain relevant and on the other hand that the collection 
period  is  sufficiently  long  taking  into  account  the  complexity  of  working  throughout  the 
European Union.  

3.7. 

Decision on the admissibility of proposed citizens' initiatives (Article 8) 

The  proposal  provides  that  the  organiser  of  an  initiative  must  submit  a  request  to  the 
Commission  for  a  decision  on  the  admissibility  of  the  initiative    after  having  collected 
300.000 statements of support from signatories coming from at least three Member States. 

The thresholds chosen for this admissibility check broadly correspondent to one third of the 
final thresholds required for presenting an initiative to the Commission. At least one million 
statements of support from at least one third of Member States are needed for that purpose. It 
can  therefore  be  considered  that  one  third  of  those  thresholds  provides  a  sufficiently 
representative sample in order to trigger the admissibility check.  

The  Commission  would  have  two  months  to  assess  and  take  a  decision  as  to  whether  the 
initiative falls within the framework of its powers and concerns a matter for which a legal act 
of the Union can be adopted for the purpose of implementing the Treaties.  

This approach reflects the need expressed during the consultation for the legal admissibility of 
an  initiative  to  be  checked  at  an  earlier  stage,  before  all  statements  of  support  have  been 
collected and before Member States are required to verify them. However it does not provide 
for  such  admissibility  to  be  checked  at  the  very  outset  before  initiatives  are  registered,  as  a 
major objective is to promote public debate on European issues, even if an initiative does not 
finally  fall  within  the  framework  of  the  legal  powers  of  the  Commission.  Moreover  the 
approach  chosen  avoids  giving  the  impression  that  the  Commission  has  given  a  favourable 
opinion  on  an  initiative  per  se  before  any  statements  of  support  have  been  collected.  In 
addition, this approach would avoid an administrative burden on Member States for carrying 
out checks on the statements of support received for an initiative which ultimately may not be 
admissible. 

3.8. 

Requirements  for  the  verification  and  authentication  of  statements  of  support 
(Article 9) 

With a view to limiting the administrative burden for Member States, the proposal leaves it up 
to them to decide on the checks to be carried out in order to verify the validity of statements 
of support collected for an initiative which has been declared admissible. Such checks should 
nevertheless  be  appropriate  in  order  to  enable  them  to  certify  the  number  of  statements  of 
support received  for the Member State in question  and should be carried out within  a time-
limit of three months. Such an approach will, for instance, enable the Member States to carry 
out such checks on the basis of random samples, which is the verification  system  that most 
Member States use for national citizens' initiatives. 

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3.9. 

Examination of a citizens' initiative by the Commission (Article 11) 

The proposal provides that the Commission would have a time-limit of 4 months to examine a 
citizens' initiative which has been formally submitted to the Commission in accordance with 
the provisions of the Regulation. This reflects the overall support for this approach during the 
consultation.  The  Commission  would  then  be  required  to  set  out  its  conclusions  on  the 
initiative and the action it intends to take in a communication, which would be notified to the 
organiser as well as to the European Parliament and Council and would be made public. 

3.10. 

Personal data protection (Article 12) 

The  proposal  seeks  to  ensure  that  data  protection  is  fully  assured,  in  the  organisation  and 
follow-up of a citizens' initiative, by all the relevant actors - organiser, Member States and the 
Commission. The requirements of Directive 95/46/EC of the European Parliament and of the 
Council of 24 October 1995 on the protection of individuals with regard to the processing of 
personal data and on the free movement of such data4 and of Regulation (EC) No 45/2001 of 
the  European  Parliament  and  of  the  Council  of  18  December  2000  on  the  protection  of 
individuals with regard to the processing of personal data by the Community institutions and 
bodies  and  on  the  free  movement  of  such  data5  apply  to  the  processing  of  personal  data 
carried  out  in  application  of  this  Regulation.  However,  it  was  considered  necessary,  for  the 
avoidance of all doubt, to designate the organiser of a citizens' initiative as the data controller 
within the meaning of Directive 95/46 /EC and to specify the maximum period within which 
the  personal  data  collected  for  the  purposes  of  a  citizens'  initiative  may  be  retained.  In 
addition, although the provisions of Chapter III of Directive 95/46/EC on judicial remedies, 
liability  and  sanctions  are  fully  applicable  as  regards  the  data  processing  carried  out  in 
application of this Regulation, it was also considered necessary to provide that Member States 
ensure  that  organisers  of  a  citizens'  initiative  are  liable  in  accordance  with  their  civil  or 
criminal law for infringements of the Regulation. 

3.11.  Revision of the annexes and review clause (Articles 16 and 21) 

Given the absence of  any  experience at EU level with this form of participatory democracy 
instrument,  the  proposal  provides  for  a  review  clause,  which  requires  that  the  Commission 
should report on the implementation of the Regulation after five years.  

In  addition,  bearing  in  mind  that  certain  technical  adjustments  may  need  to  be  made  to  the 
Annexes  of  the  Regulation,  in  particular  in  light  of  experience,  the  proposal  provides  the 
possibility  for  the  Commission  to  amend  the  Annexes  by  means  of  delegated  acts  in 
accordance with Article 290 of the Treaty on the Functioning of the European Union. Indeed 
the Commission considers that such adjustments would not warrant a full legislative proposal 
and that the use of delegated powers is therefore justified.  

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OJ L 281, 23.11.1995, p. 31. 
OJ L 8, 12.1.2001, p. 1.  

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2010/0074 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

on the citizens’ initiative 

THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular 
Article 24, first paragraph, thereof, 

Having regard to the proposal from the European Commission, 

Having regard to the opinion of the European Economic and Social Committee6, 

Having regard to the opinion of the Committee of the Regions7, 

After having consulted the European Data Protection Supervisor8, 

Acting in accordance with the ordinary legislative procedure, 

Whereas: 

(1) 

(2) 

(3) 

(4) 

The Treaty on European Union reinforces the citizenship of the Union and enhances 
further  the  democratic  functioning  of  the  Union  by  providing  inter  alia  that  every 
citizen shall have the right to participate in the democratic life of the Union and that 
not less than one million citizens who are nationals of a significant number of Member 
States  may  take  the  initiative  of  inviting  the  European  Commission,  within  the 
framework of its powers, to submit any appropriate proposal on matters where citizens 
consider that a legal act of the Union is required for the purpose of implementing the 
Treaties. 

The  Treaty  on  the  Functioning  of  the  European  Union  provides  that  the  European 
Parliament  and  the  Council  should  adopt  the  provisions  for  the  procedures  and 
conditions required for such a citizens' initiative. 

These  procedures  and  conditions  should  be  clear,  simple,  user-friendly  and 
proportionate to the nature of the citizens' initiative. 

They should also ensure that citizens of the Union are subject to similar conditions for 
supporting a citizens' initiative regardless of the Member State from which they come. 

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OJ C , , p. . 
OJ C , , p. . 
OJ C , , p. . 

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(5) 

(6) 

(7) 

(8) 

(9) 

(10) 

(11) 

(12) 

(13) 

It  is  necessary  to  establish  the  minimum  number  of  Member  States  from  which 
citizens must come. In order to ensure that a citizens' initiative is representative of a 
Union interest, this number should be set at one third of Member States. 

For  that  purpose,  it  is  also  appropriate  to  establish  the  minimum  number  of  citizens 
coming  from  each  of  those  Member  States.  In  order  to  ensure  similar  conditions  for 
citizens  to  support  a  citizens'  initiative,  these  minimum  numbers  should  be 
degressively proportional to the size of each Member State. For the purpose of clarity 
they should be set out for each Member State in an Annex to the present Regulation. 

It is appropriate to fix a minimum age for supporting a citizens' initiative. This should 
be  set  as  the  age  at  which  citizens  are  entitled  to  vote  in  the  European  Parliament 
elections. 

In  order  to  ensure  coherence  and  transparency  in  relation  to  proposed  citizens' 
initiatives,  it  should  be  mandatory  to  register  such  initiatives  on  a  website  made 
available  by  the  Commission  prior  to  collecting  the  necessary  statements  of  support 
from  citizens;  proposals  that  are  abusive  or  devoid  of  seriousness  should  not  be 
registered and the Commission should reject the registration of proposals which would 
be  manifestly  against  the  values  of  the  Union.  The  Commission  should  deal  with 
registration in accordance with the general principles of good administration. 

The organiser of a proposed citizens' initiative should be responsible for the collection 
of the necessary statements of support from citizens. 

It is appropriate to provide for statements of support to be collected in paper form as 
well  as  online.  Online  collection  systems  should  have  adequate  security  features  in 
place in order to ensure, inter alia, that the person can be identified and that the data 
are  securely  stored.  For  this  purpose,  the  Commission  should  be  required  to  set  out 
detailed technical specifications for online collection systems.  

It  is  appropriate  for  Member  States  to  verify  the  conformity  of  online  collection 
systems with the requirements of this Regulation. 

It  is  appropriate  to  ensure  that  statements  of  support  for  a  citizens'  initiative  are 
collected  within  a  specific  time-limit.  In  order  to  ensure  that  proposed  citizens' 
initiatives  remain  relevant,  whilst  taking  account  of  the  complexity  of  collecting 
statements of support across the European Union, that time-limit should not be longer 
than 12 months from the date of registration of the proposed initiative. 

It  is  appropriate  that  the  Commission  should  take  a  decision  on  the  admissibility  of 
proposed initiatives at a sufficiently early stage. The organiser should therefore request 
such a decision after it has collected 300.000  statements  of  support for  the proposed 
initiative from signatories coming from at least three Member States.  

(14)  The Commission should, within a period of two months after receiving a request from 
the  organiser,  adopt  a  decision  on  its  admissibility.  A  proposed  citizens'  initiative 
should be considered admissible if it falls within the framework of the powers of the 
Commission and concerns a matter where a legal act of the Union can be adopted for 
the purpose of implementing the Treaties. 

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(15) 

It is appropriate to provide that, where a citizens' initiative has received the necessary 
statements of support from signatories and provided it is considered admissible, each 
Member State should be responsible for the verification and certification of statements 
of support collected from citizens coming from that State. Taking account of the need 
to limit the administrative burden for Member States, they should, within a period of 
three  months,  carry  out  such  verifications  on  the  basis  of  appropriate  checks  and 
should issue a document certifying the number of valid statements of support received. 

(16)  Organisers should ensure that all the relevant conditions set out in this Regulation are 

met prior to submitting a citizens' initiative to the Commission. 

(17)  The Commission should examine a citizens' initiative and set out its conclusions and 
the actions it envisages to take in response to it, within a period of four months. 

(18)  Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 
on the protection of individuals with regard to the processing of personal data and on 
the free movement of such data9 is fully applicable to the processing of personal data 
carried out in application of this Regulation. In this respect, it is appropriate to clarify 
that the organiser of a citizens' initiative and the competent authorities of the Member 
States are the data controllers within the meaning of Directive 95/46/EC and to specify 
the  maximum  period  within  which  the  personal  data  collected  for  the  purposes  of  a 
citizens'  initiative  may  be  retained.  In  their  capacity  as  data  controllers,  organisers 
need to take all the appropriate measures to comply with the obligations imposed by 
Directive 95/46/EC, in particular those relating to the lawfulness of the processing, the 
security of the processing activities and the provision of information and the rights of 
data subject to access to his/her personal data as well as the correction and erasure of 
his/her personal data. 

(19)  The provisions of Chapter III of Directive 95/46/EC on judicial remedies, liability and 
sanctions are fully applicable as regards the data processing carried out in application 
of  this  Regulation.  In  addition  Member  States  should  ensure  that  organisers  of  a 
citizens' initiative are liable under their civil or criminal law for infringements of this 
Regulation and related matters. 

(20)  Regulation  (EC)  No  45/2001  of  the  European  Parliament  and  of  the  Council  of  18 
December  2000  on  the  protection  of  individuals  with  regard  to  the  processing  of 
personal data by the Community institutions and bodies and on the free movement of 
such  data10  is  fully  applicable  to  the  processing  of  personal  data  carried  out  by  the 
Commission in application of this Regulation. 

(21)  The  Commission  should  be  empowered  to  adopt  delegated  acts  in  accordance  with 
Article 290 of the Treaty on the Functioning of the European Union for the purpose of 
amending the Annexes to this Regulation. 

(22)  The measures necessary for the implementation of the Regulation should be adopted in 
accordance  with  Council  Decision  1999/468/EC  of  28  June  1999  laying  down  the 
procedures for the exercise of implementing powers conferred on the Commission11. 

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OJ L 281, 23.11.1995, p. 31. 
OJ L 8, 12.1.2001, p. 1. 
OJ L 184, 17.7.1999, p. 23. 

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(23)  The  Commission  should  report  on  the  implementation  of  this  Regulation  five  years 

after its entry into force. 

(24)  This Regulation respects fundamental rights and observes the principles enshrined in 
the  Charter  of  Fundamental  Rights  of  the  European  Union,  in  particular  Article  8 
thereof,  which  states  that  everyone  has  the  right  to  the  protection  of  personal  data 
concerning him or her, 

HAVE ADOPTED THIS REGULATION: 

Article 1 
Subject-matter 

This Regulation establishes the procedures and conditions required for a citizens’ initiative as 
provided for in Article 11 of the Treaty on European Union and Article 24 of the Treaty on 
the Functioning of the European Union.  

Article 2 
Definitions 

For the purpose of this Regulation the following definitions shall apply: 

1. 

2. 

3. 

1. 

2. 

"Citizens’ initiative" means an initiative, submitted to the Commission in accordance 
with  the  present  Regulation,  inviting  the  Commission,  within  the  framework  of  its 
powers, to submit any appropriate proposal on matters where citizens consider that a 
legal act of the Union is required for the purpose of implementing the Treaties, which 
has  received  the  support  of  at  least  one  million  eligible  signatories  coming  from  at 
least one third of all Member States; 

"Signatories”  means  citizens  of  the  Union  that  have  supported  a  given  citizens’ 
initiative by completing a statement of support for that initiative; 

“Organiser”  means  a  natural  or  legal  person  or  organisation  responsible  for  the 
preparation and submission of a citizens’ initiative to the Commission. 

Article 3 
Requirements for the organiser and for signatories 

Where the organiser is a natural person, that person shall be a citizen of the Union 
and be of the age to be entitled to vote in the European elections. 

Where the organiser is a legal person or an organisation it shall be established in a 
Member  State.  Organisations  which  do  not  have  legal  personality  under  the 
applicable national law shall have representatives that have the capacity to undertake 
legal obligations on their behalf and assume liability. 

In order to be eligible to support a proposed citizens' initiative, signatories shall be 
citizens of the Union and shall be of the age to be entitled to vote in the European 
elections. 

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Article 4 
Registration of a proposed citizens’ initiative 

Prior  to  initiating  the  collection  of  statements  of  support  from  signatories  for  a 
proposed  citizens'  initiative,  the  organiser  shall  be  required  to  register  it  with  the 
Commission,  providing  the  information  set  out  in  Annex  II,  in  particular  on  the 
subject-matter and objectives as well as on the sources of funding and support for the 
proposed citizens' initiative. 

This information shall be provided in one of the official languages of the Union, in 
an online register made available for that purpose by the Commission (hereafter "the 
register"). 

Except  in  the  cases  foreseen  in  paragraphs  3  and  4,  the  Commission  shall  register 
without delay the proposed initiative under a unique registration number and send a 
confirmation to the organiser. 

Proposed citizens' initiatives which can be reasonably regarded as improper because 
they are abusive or devoid of seriousness will not be registered. 

The  Commission  shall  reject  the  registration  of  proposed  citizens'  initiatives  which 
are manifestly against the values of the Union. 

A  proposed  citizens'  initiative  that  has  been  registered  shall  be  made  public  in  the 
register. 

Article 5 
Procedures and conditions for the collection of statements of support 

The  organiser  shall  be  responsible  for  the  collection  of  the  necessary  statements  of 
support from signatories for a proposed citizens' initiative which has been registered 
in accordance with Article 4.  

Only statements of support forms which comply with the model set out in annex III 
may be used for this purpose. The organiser shall complete the forms as indicated in 
annex III prior to initiating the collection of statements of support from signatories. 
The information given in the forms shall correspond to the information contained in 
the register.  

The  organiser  may  collect  statements  of  support  in  paper  form  or  electronically. 
Where statements of support are collected electronically, Article 6 shall apply. 

Signatories shall be required to complete statement of support forms made available 
by the organiser. 

Signatories may only support a given proposed citizens’ initiative once. 

All  statements  of  support  shall  be  collected  after  the  date  of  registration  of  the 
proposed initiative and within a period that shall not exceed 12 months. 

1. 

2. 

3. 

4. 

5. 

1. 

2. 

3. 

4. 

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Article 6 
Online collection systems 

1. 

2. 

3. 

Where  statements  of  support  are  collected  electronically,  the  data  obtained  through 
the online collection system shall be stored in the territory of a Member State. The 
model  for  the  statement  of  support  forms  may  be  adapted  for  the  purpose  of  the 
electronic collection. 

Prior  to  initiating  the  collection  of  statements  of  support  from  signatories,  the 
organiser  shall  ensure  that  the  online  collection  system  used  for  that  purpose 
complies with the provisions of paragraph 4. The organiser may, at any time, ask the 
relevant  competent  authority  of  the  Member  State  in  which  the  data  collected  is  or 
will  be  stored,  to  certify  that  the  online  collection  system  complies  with  those 
provisions.  The  organiser  shall,  in  any  case,  request  that  certification  prior  to 
submitting statements of support for verification in accordance with Article 9.  

Where  the  online  collection  system  complies  with  the  provisions  referred  to  in 
paragraph  4,  the  relevant  competent  authority  shall  within  one  month  issue  a 
certificate in accordance with the model set out in Annex IV. Until such a time as the 
technical specifications mentioned in paragraph 5 have been adopted, the competent 
authority  shall  apply  the  appropriate  national  technical  specifications  for  assessing 
the conformity of the online collection system with paragraph 4. 

Member States shall recognize the certificates issued by the competent authorities of 
other Member States. 

4. 

Online collection systems shall have adequate security and technical features in place 
in order to ensure that: 

a. 

b. 

c. 

d. 

only natural persons may submit a statement of support form online; 

the identity of the person can be verified; 

the data provided online is securely stored, in order to ensure, inter alia, that it 
may not be modified or used for any other purpose than its indicated support of 
the  given  citizens'  initiative  and  to  protect  personal  data  against  accidental  or 
unlawful destruction or accidental loss, alteration or unauthorized disclosure or 
access. 

the system can generate individual statements of support in a form complying 
with  the  model  set  out  in  Annex  III,  in  order  to  allow  for  the  control  by  the 
Member States, in accordance with Article 9(2). 

5. 

Within 12 months following the entry into force of this Regulation, the Commission 
shall  adopt  technical  specifications  for  the  implementation  of  paragraph  4,  in 
accordance with the regulatory procedure laid down in Article 19(2). 

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1. 

2. 

3. 

1. 

2. 

Article 7 
Minimum number of signatories per Member State 

The signatories of a citizens' initiative shall come from at least one third of Member 
States. 

In  one  third  of  Member  States,  signatories  shall  comprise  at  least  the  minimum 
number of citizens set out in Annex I. 

Signatories shall be considered as coming from the Member State which issued the 
identification document indicated in their statement of support. 

Article 8 
Decision on the admissibility of a proposed citizens’ initiative 

After  having  collected  300.000  statements  of  support  in  accordance  with  Article  5 
from  signatories  coming  from  at  least  three  Member  States,  the  organiser  shall 
submit  to  the  Commission  a  request  for  a  decision  on  the  admissibility  of  the 
proposed citizens' initiative. For this purpose the organiser shall use the form set out 
in Annex V. 

The Commission shall, within a period of two months from the receipt of the request 
referred  to  in  paragraph  1,  take  a  decision  on  admissibility.  The  proposed  citizens' 
initiative shall be considered admissible if it satisfies the following conditions:  

a. 

b. 

it  concerns  a  matter  where  a  legal  act  of  the  Union  can  be  adopted  for  the 
purpose of implementing the Treaties; and 

it  falls  within  the  framework  of  the  powers  of  the  Commission  to  make  a 
proposal. 

3. 

The  decision  referred  to  in  paragraph  2  shall  be  notified  to  the  organiser  of  the 
proposed citizens' initiative and shall be made public.  

Article 9 
Provisions for the verification and certification of statements of support by the Member 
States 

1. 

After  having  collected  the  necessary  statements  of  support  from  signatories  in 
accordance with Articles 5 and 7, and provided that the Commission has decided that 
a  proposed  citizens'  initiative  is  admissible  in  accordance  with  Article  8,  the 
organiser shall submit the statements of support, in paper or in electronic form, to the 
relevant  competent  authorities  provided  for  in  Article  14  for  verification  and 
certification. For this purpose the organiser shall use the form set out in Annex VI. 

The organiser shall submit statements of support to the Member State that issued the 
identification document indicated therein. 

2. 

The competent authorities shall, within a period that shall not exceed three months, 
verify  the  statements  of  support  provided  on  the  basis  of  appropriate  checks,  and 

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14 

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deliver to the organiser a certificate in accordance with the model set out in Annex 
VII, certifying the number of valid statements of support for that Member State. 

3. 

The certificate provided for in paragraph 2 shall be issued free of charge. 

Article 10 
Submission of a citizens' initiative to the Commission 

After  having  obtained  the  certificates  provided  for  in  Article  9(2),  and  provided  that  all 
relevant  procedures  and  conditions  set  out  in  this  Regulation  have  been  complied  with,  the 
organiser may submit the citizens’ initiative to the Commission. 

For the purpose of this article, the organiser shall make use of the form set out in Annex VIII 
and shall submit the completed form together with copies, in paper or electronic form, of the 
certificates referred to in the first paragraph above. 

The Commission may request the originals of those certificates. 

Article 11 
Procedure for the examination of a citizens' initiative  
by the Commission 

1. 

Where the Commission receives a citizens’ initiative in accordance with Article 10 it 
shall: 

a. 

b. 

publish the citizens' initiative without delay on its website; 

the  citizens' 

examine 
in  a 
communication its conclusions on the initiative, the action it intends to take, if 
any, and its reasons for doing so. 

initiative  and,  within  4  months,  set  out 

2. 

The communication referred to in paragraph 1(b) shall be notified to the organiser of 
the citizens' initiative as well as to the European Parliament and the Council and shall 
be made public. 

Article 12 
Protection of personal data 

In processing personal data pursuant  to the  Regulation, the organiser of a citizens' initiative 
and the competent authorities of the Member State shall respect Directive 95/46/EC and the 
national provisions adopted pursuant thereto. 

For  the  purposes  of  their  respective  processing  of  personal  data,  the  organiser  of  a  citizens' 
initiative and the competent authorities designated in accordance with Article 14(2) shall be 
considered as data controllers in accordance with Article 2(d) of Directive 95/46/EC. 

The  organiser  shall  destroy  all  statements  of  support  received  for  a  given  citizens'  initiative 
and  any  copies  thereof  at  the  latest  one  month  after  submitting  that  initiative  to  the 
Commission  in  accordance  with  Article  10  or  18  months  after  the  date  of  registration  of  a 
proposed citizens' initiative, whichever is the earlier. 

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The competent authority shall destroy all statements of support and copies thereof that it has 
received for the purpose of carrying out the verification in accordance with Article 9(2), at the 
latest one month after issuing the certificate referred to therein. 

The  organiser  shall  implement  appropriate  technical  and  organisational  measures  to  protect 
personal  data  against  accidental  or  unlawful  destruction  or  accidental  loss,  alteration, 
unauthorized  disclosure  or  access,  in  particular  where  the  processing  involves  the 
transmission of data over a network, and against all other unlawful forms of processing.  

Article 13 
Liability 

Member States  shall ensure that organisers resident or established on their territory shall be 
liable under their civil or criminal law for infringements of this Regulation and in particular 
for: 

a. 

b. 

c. 

1. 

2. 

3. 

false declarations made by organisers; 

non-conformity with the requirements for online collection systems; 

the fraudulent use of data. 

Article 14 
Competent authorities within the Member States 

For the purpose of the implementation of Article 6(3), Member States shall designate 
competent authorities responsible for issuing the certificate provided for therein. 

For  the  purpose  of  the  implementation  of  Article  9(2),  each  Member  State  shall 
designate  one  competent  authority  responsible  for  coordinating  the  process  of 
verification of statements of support and  for delivering the certificates provided for 
therein. 

Not  later  than  three  months  after  the  entry  into  force  of  this  Regulation,  Member 
States  shall  forward  the  names  and  addresses  of  the  competent  authorities  to  the 
Commission.  

4. 

The Commission shall make the list of competent authorities publicly available.  

Article 15 
Amendment of the Annexes 

The Commission may adopt, by means of delegated acts in accordance with Articles 16, 17 
and 18, amendments to the Annexes of this Regulation. 

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1. 

2. 

3. 

1. 

2. 

3. 

1. 

2. 

3. 

Article 16 
Exercise of the delegation 

The powers to adopt the delegated acts referred to in Article 15 shall be conferred on 
the Commission for an indeterminate period of time. 

As soon as it adopts a delegated act, the Commission shall notify it simultaneously to 
the European Parliament and to the Council. 

The powers to adopt delegated acts are conferred on the Commission subject to the 
conditions laid down in Articles 17 and 18.  

Article 17 
Revocation of the delegation 

The delegation of power referred to in Article 15 may be revoked at any time by the 
European Parliament or by the Council. 

The institution which has commenced an internal procedure for deciding whether to 
revoke the delegation of power shall endeavour to inform the other institution and the 
Commission  within  a  reasonable  time  before  the  final  decision  is  taken,  indicating 
the delegated powers which could be subject to revocation and possible reasons for a 
revocation. 

The decision of revocation shall put an end to the delegation of the powers specified 
in that decision. It shall take effect immediately or at a later date specified therein. It 
shall  not  affect  the  validity  of  the  delegated  acts  already  in  force.  It  shall  be 
published in the Official Journal of the European Union.  

Article 18 
Objections to delegated acts 

The European Parliament and the Council may object to the delegated act within a 
period of two months from the date of notification. At the initiative of the European 
Parliament or the Council this period shall be extended by one month.  

If,  on  expiry  of  that  period,  neither  the  European  Parliament  nor  the  Council  has 
objected  to  the  delegated  act  it  shall  be  published  in  the  Official  Journal  of  the 
European Union and shall enter into force at the date stated therein. 

The delegated  act may be published  in the Official Journal of the European Union 
and enter into force before the expiry of that period if the European Parliament and 
the  Council  have  both  informed  the  Commission  of  their  intention  not  to  raise 
objections.  

If the European Parliament or the Council objects to a delegated act, it shall not enter 
into  force.  The  institution  which  objects  shall  state  the  reasons  for  objecting  to  the 
delegated act. 

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Article 19 
Committee 

1. 

2. 

For  the  purpose  of  the  implementation  of  Article  6(5),  the  Commission  shall  be 
assisted by a committee. 

Where  reference  is  made  to  this  paragraph,  Articles  5  and  7  of  Decision 
1999/468/EC shall apply, having regard to the provisions of Article 8 thereof. 

The period laid down in Article 5(6) of Decision 1999/468/EC shall be set at three 
months. 

Article 20 
Notification of national measures 

Each Member State shall notify to the Commission the specific provisions it adopts in order to 
implement this Regulation.  

The Commission shall inform the other Member States thereof.  

Article 21 
Review clause 

Five years after the entry into force of this Regulation, the Commission shall present a report 
to the European Parliament and the Council on the implementation of this Regulation.  

Article 22 
Entry into force and application  

This Regulation shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union. 

This Regulation shall be binding in its entirety and directly applicable in all Member States. 

Done at Brussels, 

For the European Parliament 
The President 

For the Council 
The President 

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ANNEX I 

Minimum number of signatories per Member State 

Austria 
Belgium 
Bulgaria 
Cyprus 
Czech republic 
Denmark 
Estonia 
Finland 
France 
Germany 
Greece 
Hungary 
Ireland 
Italy 
Latvia 
Lithuania 
Luxembourg 
Malta 
Netherlands 
Poland 
Portugal 
Romania 
Slovakia 
Slovenia 
Spain 
Sweden 
United Kingdom 

14250 
16500 
13500 
4500 
16500 
9750 
4500 
9750 
55500 
72000 
16500 
16500 
9000 
54750 
6750 
9000 
4500 
4500 
19500 
38250 
16500 
24750 
9750 
6000 
40500 
15000 
54750 

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ANNEX II  

Required information for registering a proposed citizens’ initiative 

The following information shall be provided in order to register a proposed citizens’ initiative 
on the Commission's register: 

1. 

2. 

3. 

4. 

5. 

7. 

The title of proposed citizens’ initiative in no more than 100 characters; 

The subject-matter, in no more than 200 characters; 

The description of the objectives of the proposal on which the Commission is invited 
to act, in no more than 500 characters; 

The legal base of the Treaties which would allow the Commission to act; 

The full name, postal address and e-mail address of the organiser or, in the case of a 
legal entity or organisation, its legal representative; 

All  sources  of  funding  and  support  for  the  proposed  initiative  at  the  time  of 
registration. 

Organisers may provide more detailed information on the subject, objectives and background 
to  the  proposed  citizens'  initiative  in  an  annex.  They  may  also,  if  they  wish,  submit  a  draft 
legislative text. 

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ANNEX III  

Statement of support form 

Box 1: (to be pre-completed by the organiser) 

1. 

2. 

3. 

Commission registration number*: 

Date of registration*: 

Web address of the proposed citizens' initiative on the Commission register*: 

Box 2: (to be pre-completed by the organiser) 

1. 

2. 

3. 

4. 

5. 

Title of proposed citizens’ initiative*: (maximum 100 characters) 

Subject-matter*: (the subject should be as clear as possible) (maximum 200 character) 

Description of the main objectives of the proposed citizens' initiative*: (maximum 500 characters) 

Name and address of organiser*: 

Website of the proposed citizens' initiative:  

Box 3: (to be completed by signatory) 

1. 

2. 

3. 

4. 

5. 

6. 

7. 

Name of signatory: 
First name*:………………………Family name*: 

Address: 

Street: 
Postcode: 
Country*: 

E-mail address: 

City*: 

Date and place of birth*:   
Date of birth: 

Place and country: 

Nationality*:  

Personal identification number*: 
Type of identification number/identity document*: 
National identity card: 
Member State, which issued the identification number/identity document*:  

Social security: 

 Passport: 

I hereby certify that the information provided in this form is correct and that I have only supported this
proposed citizens' initiative once*.  
Date and signature of the signatory*♦: ……….. 

*: mandatory fields 
♦: signature not required when form is submitted electronically 

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ANNEX IV 

Certificate confirming the conformity of an online collection system with Regulation 
xxxx/xxxx  

[….] (name of competent authority) of [….](name of Member State), hereby certifies that the 
online  collection  system  [….]  (website  address)  used  for  the  electronic  collection  of 
statements  of  support  for  citizens'  initiative  having  the  registration  number  [….]  complies 
with the relevant provisions of Regulation xxxx/xxxx. 

Date, signature and official stamp of the competent authority: 

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Form for the request of a decision on the admissibility of a proposed citizens’ initiative 

ANNEX V 

1. 

2. 

3. 

4. 

5. 

Title of citizens’ initiative*: 

Commission registration number*: 

Date of registration*: 

Number of statements of support received*:  

Number of signatories per Member States*: 

BE   BG  CZ   DK   DE  EE 

IE   EL  ES  FR 

IT  CY   LV   LT  LU 

HU   MT  NL   AT   PL  PT  RO 

SI   SK  FI   SE  UK  

TOTAL 

Number of 
signatories 

Number of 
signatories 

6. 

I  hereby  declare 

that 

the 

information  provided 

in 

this  form 

is  correct. 

Date and signature of the organiser*:  

*: mandatory fields 

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ANNEX VI 

Form for the submission of statements of support to the Member States’ competent 
authorities  

Full name, postal address and e-mail address of the organiser or, in the case of a legal 
entity or organisation, its legal representative*: 

Title of citizens’ initiative*: 

Commission registration number*: 

Date of registration*: 

Date of request for a decision on admissibility*: 

Number of signatories coming from [name of MS]*:  

Annexes*:  
(Include  all  statements  of  support  from  signatories  having  specified  a  personal 
identification number issued by the same Member State.   
If applicable, include the relevant certificate(s) certifying that the conformity of the 
online collection system with Regulation xxxx/xxxx) 

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

Date and signature of the organiser*:  

*: mandatory fields 

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ANNEX VII 

Certificate confirming the number of valid statements of support collected for [….] 
(name of Member State)  

[….] (name of competent authority) of [….](name of Member State), after having made the 
necessary  verifications  required  by  Article  8  of  Regulation  xxxx/xxxx,  hereby  certifies  that 
[….]  statements  of  support  for  citizens'  initiative  having  the  registration  number  [….]  are 
valid in accordance with the provisions of that Regulation, and that they have been collected 
within the time-limit provided for in that Regulation. 

Date, signature and official stamp of the competent authority: 

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ANNEX VIII 

Form for the submission of a citizens’ initiative to the Commission 

Title of citizens’ initiative*: 

Commission registration number*: 

Date of registration*: 

Number of eligible statements of support received*: (must be over 1 million) 

Number of signatories certified by Member States*: 

BE   BG  CZ   DK   DE  EE 

IE   EL  ES  FR 

IT  CY   LV   LT  LU 

1. 

2. 

3. 

4. 

5. 

Number of 
signatories 

Number of 
signatories 

HU   MT  NL   AT   PL  PT  RO 

SI   SK  FI   SE  UK  

TOTAL 

6. 

7. 

8. 

Full name, postal address and e-mail address of the organiser or, in the case of a legal 
entity or organisation, its legal representative.  

I  hereby  declare 

that 

the 

information  provided 

in 

this  form 

is  correct. 

Date and signature of the organiser*:  

Annexes*:  
Include all certificates 

*: mandatory fields 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL 

Proposal for a Regulation of the European Parliament and of the Council establishing 
the procedures and conditions required for a citizens' initiative 

2. 

ABM / ABB FRAMEWORK 

Policy Area(s) concerned and associated Activity/Activities: 

- Commission's policy coordination and legal advice 

- Relations with civil society, openness and information 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative 
assistance lines (ex- B.A lines)) including headings: 

- 25.01.02.11.03: Meetings (committee) 

- 25.01.02.11.05: Information systems 

3.2. 

Duration of the action and of the financial impact: 

From 2010 onwards. Unlimited 

3.3. 

Budgetary characteristics : n/a 

4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

Expenditure type 

Section 
no. 

EUR million (to 3 decimal places) 

2011 

2012 

2013 

Year 
2010 

2014 
and 
later 

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Administrative expenditure not included in reference amount12 

Human 
associated 
(NDA) 

resources 

and 
expenditure 

8.2.5 

a 

0.244 

0.244 

0.244 

0.244 

0.244 

Administrative costs, other than 
human resources and associated 
costs,  not  included  in  reference 
amount (NDA) 

8.2.6 

0.540 

0.150 

0.110 

0.110 

0.110 

b 

Total indicative financial cost of intervention 

TOTAL CA including cost 
of Human Resources 

TOTAL PA including cost 
of Human Resources 

a+b 

a+b 

0.784 

0.394 

0.354 

0.354 

0.354 

0.784 

0.394 

0.354 

0.354 

0.354 

4.1.2.  Compatibility with Financial Programming 

n/a 

4.1.3.  Financial impact on Revenue 

n/a 

4.2. 

Human Resources FTE  

n/a 

5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

Implementation  of  the  provisions  of  Article  24  Treaty  on  the  Functioning  of  the 
European Union on the citizens' initiative. 

During  the  first  year,  a  website  including  a  register  will  be  set  up  to  implement 
Article 4 on the registration of proposed citizens' initiatives. It will then need to be 
maintained.  

During  the  first  two  years,  a  committee  composed  of  representatives  from  all  the 
Member  States  will  meet  four  times  in  order  to  assist  the  Commission  in  adopting 
technical  specifications  for  the  implementation  of  Article  6(4)  on  online  collection 
systems.  

5.2 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with 
other financial instruments and possible synergy 

n/a 

12 

Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

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5.3 

Objectives, expected results and related indicators of the proposal in the context 
of the ABM framework 

n/a 

5.4.  Method of Implementation (indicative) 

Centralised management directly by the Commission 

6. 

MONITORING AND EVALUATION 

6.1.  Monitoring system 

The  day-to-day  management  of  the  register  will  require  permanent  monitoring  by 
Commission staff. The number of requests for registration of proposed initiatives is 
likely  to  be  high.  Commission  staff  will  need  to  filter  initiatives  which  can  be 
reasonably regarded as improper. 

6.2. 

Evaluation 

A public consultation in the form of a Green Paper has been carried out. Five years 
after the entry into force of the Regulation, the Commission shall present a report to 
the European Parliament and the Council on the implementation of this Regulation. 

7. 

ANTI-FRAUD MEASURES  

n/a 

8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

n/a 

8.2. 

Administrative Expenditure 

8.2.1.  Number and type of human resources 

Types of post 

Staff to be assigned to management of the action using existing and/or 
additional resources (number of posts/FTEs) 

Year 2010  Year 2011  Year 2012  Year 2013  Year 2014 

Year 2015 
and later 

Officials or 
temporary 
staff13 (XX 01 
01) 

AD 

AST 

1 

1 

1 

1 

1 

1 

1 

1 

1 

1 

1 

1 

13 

Cost of which is NOT covered by the reference amount. 

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TOTAL 

2 

2 

2 

2 

2 

2 

8.2.2.  Description of tasks deriving from the action 

1  AD:  in  charge  of  coordination  of  activities  relating  to  citizens'  initiatives, 
monitoring of the register, dealing with relevant questions from services and citizens 
and follow-up and monitoring of the implementation of the Regulation.  

1 AST: Management of the register - Helpdesk 

8.2.3. 

Sources of human resources (statutory) 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 
(internal redeployment) 

8.2.4.  Other Administrative expenditure included in reference amount  

n/a 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

Type of human resources 

2010 

2011 

2012 

EUR million (to 3 decimal places) 

Year 
2013 

Year 
2014 

Year 
2015 

and later 

Officials and temporary staff (XX 01 
01) 

Staff  financed  by  Art  XX  01  02 
(auxiliary, END, contract staff, etc.) 

(specify budget line) 

Total cost of Human Resources 
and associated costs (NOT in 
reference amount) 

0.244 

0.244 

0.244 

0.244 

0.244 

0.244 

0.244 

0.244 

0.244 

0.244 

0.244 

0.244 

Calculation– Officials and Temporary agents 

2 staff costing 122.000€ each per year 

Calculation– Staff financed under art. XX 01 02 

NA 

EN 

30 

   EN 

 
 
 
 
 
 
 
 
8.2.6 Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places) 

2010 

2011 

2012 

2013 

2014 

2015 

and 
later 

TOTAL 

XX 01 02 11 01 – Missions 

XX 01 02 11 02 – Meetings & Conferences 

XX 01 02 11 03 – Committees  

0.040 

0.040 

0.080 

XX 01 02 11 04 – Studies & consultations 

XX 01 02 11 05 - Information systems 

0.500 

0.110 

0.110 

0.110 

0.110 

0.110 

1.050 

2. 

Total 

Other  Management 

Expenditure (XX 01 02 11) 

Total Administrative expenditure, other 
than human resources and associated 
costs (NOT included in reference 
amount) 

0.540 

0.150 

0.110 

0.110 

0.110 

0.110 

1.130 

Calculation - Other administrative expenditure not included in reference amount 

Two meetings per year with 27 participants and an average cost of 740€ per participant and 
meeting 

Information system development: in 2010: 500.000€ n eeded in order to develop and set up of 
the system, 2011 and following years: need to maintain and make necessary adaptations to the 
system. 

The  needs  for  human  and  administrative  resources  shall  be  covered  within  the  allocation 
already granted for managing this action and/or redeployed within the DG, complemented as 
the case may be by any additional allocation that might be granted to the managing DG in the 
framework of the annual allocation procedure in the light of budgetary constraints. 

EN 

31 

   EN