Report from the Commission to the Council - Report from the Commission to the Council on the application of Annex X to the Staff Regulations Years 2006, 2007 and 2008 (Council Regulation No 3019/1987 of 5 October 1987)
Date: 2010-01-15
Institutions: European Commission
Subjects: European official, allowances and expenses, living conditions, regulations for civil servants, report, servant (EU), social security, third country, working conditions

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EUROPEAN COMMISSION 

Brussels, 15.1.2010 
COM(2010)2 final 

Report from the Commission to the Council 

REPORT FROM THE COMMISSION TO THE COUNCIL 
on the application of Annex X to the Staff Regulations 
Years 2006, 2007 and 2008 

(Council Regulation No 3019/1987 of 5 October 1987) 

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INTRODUCTION 

In  accordance  with  Article  101a  of  the  Staff  Regulations,  Annex  X  determines,  without 
prejudice  to  the  other  provisions  of  the  Staff  Regulations,  the  special  and  exceptional 
provisions  applicable  to  officials  of  the  European  Communities  serving  in  non-member 
countries. 

Article 14 of Annex X requires the Commission to “submit an annual report to the Council on 
the application of this Annex and in particular on the fixing of the rate of the allowance for 
living conditions as provided for in Article 10”. 

The Commission has prepared sixteen reports since 1 January 1988. They cover the following 
periods:  October  1987-December  1988,  1989,  1990-1991,  1992,  1993,  1994,  1995,  1996, 
1997-1998, 1999, 2000, 2001, 2002, 2003, 2004 and 2005. This report concerns the following 
three years: 2006, 2007 and 2008. 

CHAPTER 1: GENERAL PROVISIONS 

ARTICLE 1: RECRUITMENT 

The formal allocation of the External Service increased from 984 posts at 31 December 2005 
to 1032 posts at 31 December 2008. 

Twenty-six posts had been created for contract staff at 31 December 2005. The number had 
risen  to  828  at  31  December  2008.  This  was  the  result  of  two  organisational  changes:  the 
conversion  of  the  old  "ALAT"  (local  technical  assistance  staff)  posts  and  the  gradual 
disappearance (ending at 31 December 2006) of the Individual Experts (staff with contracts 
subject to Belgian law). 

ARTICLE 2: MOBILITY 

Rotation 

2006 

The 2006 exercise covered 209 officials on the list, of whom: 

– 

– 

– 

– 

108 moved between delegations (54 in 2005); 

95 moved from delegations to headquarters (89 in 2005); 

73 moved from headquarters to delegations (82 in 2005); 

6 terminated their service (12 in 2005); 

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– 

19 remained in their posts. 

Total: 282 moves. 

2007 

The 2007 exercise concerned 264 officials on the list, of whom: 

– 

– 

– 

– 

– 

87 moved between delegations; 

122 moved from delegations to headquarters; 

80 moved from headquarters to delegations; 

8 terminated their service; 

13 remained in their posts. 

Total: 297 moves. 

2008 

The 2008 exercise concerned 254 officials on the list, of whom: 

– 

– 

– 

– 

– 

114 moved between delegations; 

93 moved from delegations to headquarters; 

68 moved from headquarters to delegations; 

5 terminated their service; 

21 remained in their posts. 

Total: 280 moves. 

Redeployment  

During 
delegations/countries based on decisions taken in each individual case. 

the  reference  period,  6  posts  were  redeployed  between  different 

2006 

– 

– 

– 

– 

1 AST post from Switzerland (Geneva) to the Republic of Moldova; 

1 AD post from Nicaragua to Honduras; 

1 AST post from Malaysia to Singapore; 

1 AD post from Ukraine to the  Republic of Moldova. 

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2007 

– 

– 

1 AST post from Albania to Serbia; 

1 AD post from Nicaragua to El Salvador. 

In  addition,  allocation  of  resources  was  optimised,  making  it  possible  to  entrust 
certain  tasks  to  contract  agents  and  to  redeploy  12  posts  for  officials  to  other 
delegations in 2007-2008. In the context of allocation-based management, there is no 
unique,  direct  link  in  this  type  of  global  action  between  the  abolition  of  a  specific 
post  and  the  creation  of  another:  the  allocations  made  available  because  of  the 
abolition  of  certain  posts  are  fed  into  an  "account"  from  which  other  posts  can  be 
created depending on the number of allocations available. 

Posts abolished 

Posts created 

1 AD post in Angola 

1 AD post in Cape Verde 

1 AD post in Burkina 

1 AD post in African Union 

1 AST post in Colombia 

1 AD post in Guinea-Bissau 

1 AD post in Ghana 

1 AD post in Mali 

1 AST post in Guinea-Bissau 

1 AD post in Armenia 

1 AD post in Haiti 

2 AST posts in Armenia 

1 AST post in Mauritania 

2 AST posts in Azerbaijan 

1 AST post in Mali 

1 AST post in Montenegro 

1 AST post in Uganda 

2 AST posts in Timor 

1 AD post in Chad 

1 AST post in Chad 

1 AST post in Zimbabwe 

2008 

The  External  Service  continued  optimising  the  allocation  of  resources  in  2008, 
adopting a multiannual plan providing for the redeployment between the end of 2008 
and 2010 of: 

–  32 posts from headquarters to the delegations; 

–  64 posts between delegations, or to other functions within the same delegation. 

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At the end of 2008, 14 posts were made available with a view to redeployment, some 
of which were upgraded to AD (in 2009): 

–  1 AD post in Argentina 

–  1 AD post in Benin 

–  1 AST post in Bolivia 

–  1 AD post in Côte d’Ivoire 

–  1 AST post in China 

–  1 AD post in China 

–  1 AD post in Ghana 

–  1 AST post in Lebanon 

–  1 AD post in Malawi 

–  3 AD posts in Russia 

–  1 AST post in Russia 

–  1 AST post in Sudan 

ARTICLE 3: RETRAINING 

Decisions to retrain External Service officials who were reassigned to headquarters 
in one of the Directorates-General of the Relex family concerned the following: 

–  60 officials in 2006 

–  87 officials in 2007 

–  79 officials in 2008. 

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CHAPTER 2: OBLIGATIONS 

ARTICLE 4: CARRYING OUT DUTIES AT THE PLACE OF EMPLOYMENT 

No comments. 

ARTICLE 5: ACCOMMODATION 

Since 2005, all delegations have had standards for rental accommodation in the host 
country. Each delegation is responsible for renting the necessary accommodation for 
its staff members covered by the Staff Regulations. 

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CHAPTER 3: WORKING CONDITIONS 

ARTICLES 6, 7 AND 9: ANNUAL LEAVE 

Officials  serving 
the  recommendation  from 
headquarters to use as much of their annual leave entitlement as possible. Thus the 
instances of excessive carryovers were proportionately reduced.  

in  non-EU  countries  followed 

The number of cases handled rose to 912 at the end of 2005, and to 1 904 at the end 
of  2008.  The  analysis  of  this  trend  must  therefore  be  based  on  the  percentages 
provided below (and not on annual totals). The percentages for "normal" carryovers 
(fewer than 14 days) were quite satisfactory from 2005 to 2008. See the figures given 
below  (with  the  exception  of  2006  as  the  figures  available  are  not  complete).  The 
percentages for carryovers of over 14 days are dropping.  

The improvement is slight but constant. 

End  of  2005:  500  normal  cases  (54.84%  of  the  population)  out  of  912  cases.  
(Carryovers of over 14 days: the other 412 cases, in other words 45.16%.) 

End  of  2007:  910  normal  cases  (56.98%  of  the  population)  out  of  1 597  cases. 
(Carryovers of over 14 days: the other 687 cases, in other words 43.02%.) 

End  of  2008:  1 109  normal  cases  (58.25  %  of  the  population)  out  of  1 904  cases. 
(Carryovers of over 14 days: the other 795 cases, in other words 41.75%.) 

For  carryovers  of  over  14  days  (for  which  the  percentages  have  fallen,  as  already 
stated),  the  table  below  (page  7)  shows  the  breakdown  of  the  totals  for  2007  and 
2008. 

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14 to 35 days 

36 to 49 days 

50 to 70 days 

Over 70 days 

Total 

Carryovers of over 14 days 

Carryovers at end 2007  Carryovers at end 2008 
665 
34.93% 
78 
4.10% 
39 
2.05% 
13 
0.68% 
795 out of 1904 = 
41.76 % 

558
34.94%
83
5.20%
36
2.25%
10
0.63%
687 out of 1597 =
43.02 %

ARTICLES 8 AND 9(2): EXCEPTIONAL GRANTING OF REST LEAVE 

The Commission decided on 28 April 2004 to transfer to the Director-General of DG 
RELEX  the  powers  conferred  a)  by  the  Staff  Regulations  on  the  Appointing 
Authority,  and  b)  by  the  Conditions  of  Employment  of  Other  Servants  on  the 
authority responsible for concluding contracts of employment. 

Since the entry into force of the new Staff Regulations (2004), exceptional granting 
of rest leave also applies to contract staff.  

As  part  of  its  regular  annual  exercises,  the  Appointing  Authority  decided, 
exceptionally, to grant rest leave on 14 July 2006 for 2006; on 30 August 2007 for 
2007; and on 1 February 2008 and 4 July 2008 for 2008. These successive decisions 
concerned  places  of  employment  where 
living  conditions  were  considered 
“particularly difficult” on the basis of the parameters used to fix the living-conditions 
allowance each year. In 2006, for places declared to be in a state of emergency (cf. 
Article  10  of  Annex  X),  the  entitlement  was  granted  in  proportion  to  the  actual 
duration of the crisis. 

From 2007 the threshold for activating rest leave was raised to 11 points on the living 
conditions index1, as follows: 

11 LCI points = 6 working days over a maximum of 2 periods 

12 LCI points = 9 working days over a maximum of 3 periods 

13/14 LCI points = 12 working days over a maximum of 4 periods 

15/16 LCI points = 15 working days over a maximum of 5 periods.  

1 

Since the 2004 Staff Regulations distinguish between difficult places of employment and very difficult 
places  of  employment,  it  was  decided  (in  agreement  with  the  trade  unions  and  staff  associations)  to 
review the threshold for activating rest leave, as of 2007. The threshold has therefore been raised to 11 
points and the number of rest periods increased (as stated above).  

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The  places  of  rest  leave  were  reduced  to  three:  Brussels,  Phuket  (Thailand)  and 
Darwin (Australia).  

Strict  application  of  the  conditions  set  out  in  Article  8  of  Annex  X  resulted  in  this 
decision being limited to 35 places in 2006, 30 in 2007 and 31 in 2008. See Annex I.  

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CHAPTER 4: EMOLUMENTS AND SOCIAL SECURITY 
BENEFITS 

SECTION 1: EMOLUMENTS AND FAMILY ALLOWANCES 

ARTICLE 10(1): LIVING-CONDITIONS ALLOWANCE

2 

As  stated  above,  the  Commission  decided  on  28  April  2004  to  transfer  to  the 
Director-General of DG RELEX the powers conferred on the Appointing Authority 
and the authority responsible for concluding contracts of employment. 

2006 

2007 

On 15 January 2006 the Appointing Authority fixed the living-conditions allowance 
rates for 2006 as shown in the table in Annex II-A: 

–  3 increases (from 10% to 15%) 

–  2 increases (from 15% to 20%) 

–  2 increases (from 20% to 25%)  

–  2 increases (from 30% to 35%), and 

–  2 decreases (from 35% to 30%). 

A  midterm  exercise  also 
12 September 2006). See Annex II-B. 

took  place 

(Appointing  Authority  decision  of 

–  Adjustment backdated to 1 January 2006. 

–  Adjustment backdated to 1 July 2006. 

On 14 February 2007 the Appointing Authority fixed the living-conditions allowance 
rates for 2007 (see Annex II-C):  

–  1 increase (from 10% to 15%) 

–  1 increase (from 15% to 20%) 

–  1 increase (from 20% to 25%) 

2 

Since the entry into force of the new Staff Regulations (2004), contract staff are entitled to the living-
conditions allowance and exceptional rest leave. 

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–  1 increase (from 25% to 30%) 

–  4 increases (from 30% to 35%) 

–  1 increase (from 35% to 40%) 

–  2 decreases (from 15% to 10%) 

–  1 decrease (from 20% to 15%) 

–  1 decrease (from 25% to 20%) 

–  4 decreases (from 30% to 25%), and 

–  1 decrease (from 35% to 30%). 

2008 

On  9  January  2008  the  Appointing  Authority  fixed  the  living-conditions  allowance 
rates for 2008 (see Annex II-D):  

–  2 increases (from 15% to 20%) 

–  2 increases (from 25% to 30%) 

–  2 decreases (from 20% to 15%) 

–  4 decreases (from 25% to 20%), and 

–  3 decreases (from 35% to 30%). 

A  midterm  exercise  also  took  place  with  effect  at  1  January  2008  (Appointing 
Authority decision of 4 July 2008): 

–  1 increase (from 30% to 35%). 

ARTICLE 10(2): ADDITIONAL ALLOWANCE 

As  already  stated  in  relation  to  rest  leave  and  the  living-conditions  allowance,  the 
Commission transferred to the Director-General of RELEX the powers conferred on 
the  Appointing  Authority  and  the  authority  responsible  for  concluding  contracts  of 
employment. 

In  2006,  2007  and  2008  new  additional  allowances  were  paid  for  the  following 
places of employment: 

Delegation 

Date of effect 

Allowance 
(%) 

Iraq (Baghdad) 

From 15.12.2005 

10 

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West  Bank  and  Gaza 
Strip 

From 1.6.2006 

10 

East Timor (Dili) 

From 1.7.2006 until 1.12.2006 

10 

Lebanon (Beirut) 

From 14.7.2006 until 1.8.2006 

5 

Guinea (Conakry) 

From 
23.3.2007 

16.2.2007 

until 

5 

From 2.2.2008 until 3.2.2008 

5 

Chad (N'Djamena) 

From 4.2.2008 until 16.2.2008 

10 

Georgia (Tbilisi) 

From 
15.3.2008 

From 
18.8.2008 

17.2.2008 

until 

5 

10.8.2008 

until 

10 

Pakistan 

from 27.10.2008 

5 

ARTICLES 11 AND 12: PAYMENT OF REMUNERATION 

The currency in which remuneration to all staff covered by the Staff Regulations was 
paid breaks down as follows in percentage terms: 

2006 

2007 

2008 

–  83% opted to have their salaries paid in euros under Article 11 of Annex X to the 

Staff Regulations. 

–  17% requested payment of part of their salary in local currency. 51% of the latter 

asked for the maximum allowed by the internal directives. 

–  82% opted to have their salaries paid in euros. 

–  18% requested payment of part of their salary in local currency. 55% of the latter 

asked for the maximum. 

–  82% opted to have their salaries paid in euros. 

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–  18% requested payment of part of their salary in local currency. 56% of the latter 

asked for the maximum. 

ARTICLE 13: WEIGHTINGS 

Since  the  new  Staff  Regulations  of  officials  of  the  European  Communities  entered 
into force on 1 May 2004: 

–  weightings also apply to contract staff serving in third countries; and 

–  Article 13 of Annex X to the new Staff Regulations now requires the Council to 

set the weightings applicable in third countries annually. 

Therefore each year the Council adopts a regulation setting the weightings applicable 
from  the  previous  1  July  (year  "n").  Each  annual  regulation  is  followed  by  two 
successive Commission decisions in which it adjusts certain weightings, if necessary, 
month by month (in two batches: [August n to January n+1] and [February n+1 to 
June  n+1])  in  order  to  obtain  an  interim  solution  for  places  of  employment  where 
prices  have  risen  or  fallen  by  5%  or  more.  Any  interim  adjustments  made  are 
applicable until the entry into force of a new annual Council regulation. 

In 2006 the Council adopted Regulation No 351/2006 on 27 February laying down 
the weightings applicable from 1 July 2005 to the remuneration of officials, contract 
staff and temporary staff of the European Communities serving in third countries3. 

On  10  October,  the  Commission  approved  the  decision  adapting  the  weightings 
from  1  August,  1  September,  1  October,  1  November  and 
applicable 
1 December 2005  and  1  January  20064;  and  on  12  December  2006,  the  decision 
adapting the weightings applicable from 1 February, 1 March, 1 April, 1 May and 1 
June 20065 

In 2007 the Council adopted Regulation No 453/2007 on 25 April laying down the 
weightings applicable from 1 July 20066. 

On  18  December,  the  Commission  approved  the  decision  adapting  the  weightings 
applicable 
from  1  August,  1  September,  1  October,  1  November  and 
1 December 2006 and 1 January 20077; and on 11 April 2008, the decision adapting 
the  weightings  applicable  from  1 February,  1  March,  1  April,  1  May  and  1  June 
20078. 

3 
4 
5 
6 
7 
8 

OJ L 59, 1.3.2006, p. 1. 
OJ L 279, 11.10.2006, p. 27. 
OJ L 354, 14.12.2006, p. 39. 
OJ L 109, 26.4.2007, p. 22. 
OJ L 15, 18.1.2008, p. 29. 
OJ L 112, 24.4.2008, p. 26. 

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And in 2008 the Council adopted Regulation No 624/2008 on 23 June laying down 
the weightings applicable from 1 July 20079. 

On  9  December,  the  Commission  approved  the  decision  adapting  the  weightings 
from  1  August,  1  September,  1  October,  1  November  and 
applicable 
1 December 2007  and  1  January  200810;  and  on  18  March  2009,  the  decision 
adapting the weightings applicable from 1 February, 1 March, 1 April, 1 May and 1 
June 200811. 

One  important  comment  should  be  made  here  concerning  the  strengthening  of 
international cooperation in order to improve the quality of the statistical data which 
form the basis for all legal instruments setting or making an interim adjustment to the 
salary weightings. This would also reduce budget expenditure on price surveys. 

The  discussions  started  in  2005  by  the  Working  Party  on  Article  64  of  the  Staff 
Regulations  concerning  the  possibility  of  increased  coordination  between  the  main 
public bodies active in the area of weightings were therefore continued. 

In October 2008 the practical arrangements for an exchange of detailed survey data 
between  Eurostat,  the  UN  International  Civil  Service  Commission  and  the  OECD 
Inter-Secretariat were discussed. 

Under this new approach, Eurostat would use basic UN and OECD data in addition 
to  its  own  data  to  calculate  the  weightings  according  to  the  Community 
methodology.  This  would  be  possible  from  the  first  full  annual  exercise  (annual 
Council regulation applicable from July 2010). 

ARTICLE 15: EDUCATION ALLOWANCES 

2006 

A total of EUR 4 366 738.16 was paid in education allowances A and B in the year 
2005/2006. Within that total amount: 

–  EUR  3 985 187.46  euros  was  used  to  reimburse  traditional  school  fees  under 

education allowance B. 

for 

–  EUR  195 650.44  was  paid 

reimbursements  exceeding 

the  ceiling. 
The  school  fees  in  English-speaking/American  systems  in  certain  places  of 
employment are exceptionally high and the Commission has allowed the ceiling to 
be  exceeded,  in  particular  in  the  following  countries:  Japan,  the  United  States, 
Russia, Indonesia, China and Thailand.  
Reimbursements  exceeding  the  ceiling  were  authorised  exceptionally  to  ensure 
continuity of schooling for children attending an international school in the place 
of employment. In another case of applying the principle of continuity with regard 

9 
10 
11 

OJ L 172, 2.7.2008, p. 1. 
OJ L 335, 13.12.2008, p. 94. 
OJ L 80, 26.3.2009, p. 14. 

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to schooling, 13 officials in retraining, assigned to Brussels under Annex X, also 
received school expenses exceeding the ceilings for the 2005/2006 school year.  

–  EUR  185 900.26  was  paid  under  education  allowance  A  (children  under  8  not 

attending a primary school). 
In  2005/2006,  the  Commission  launched  the  second  education  allowance  A 
exercise.  This  allowance  had  been  introduced  with  the  reform  of  the  Staff 
Regulations on 1 May 2004. Under Article 15 of Annex X, the Commission can 
make  a  contribution  to  the  pre-school  expenses  of  officials  and  contract  staff 
serving  in  third  countries.  There  were  23  authorisations  to  exceed  the  ceiling, 
totalling  EUR  99 800.  One  hundred  and  eight  applications  for  reimbursement 
below the ceiling were paid, totalling EUR 86 100.26. 

The  system  of  granting  advances  under  education  allowance  B  to  officials  and 
contract  staff  whose  school  fees  were  particularly  high  was  maintained.  All  the 
advances  granted  for  the  2006/2007  school  year  were  settled  within  the  prescribed 
deadlines. 

Since  January  2006,  the  first  contract  staff  members  assigned  outside  the  EU  (who 
received education allowances A and B and benefited under Article 15 of Annex X) 
were added to the numbers to be managed. This gradual increase in the numbers led 
in  subsequent  years  to  increased  expenditure  charged  to  the  budget  for  education 
allowances A and B.  

A total of EUR 5 682 895.15 was paid in education allowances A and B in the year 
2006/2007. Within that total amount: 

–  EUR  5 300 318.59  euros  was  used  to  reimburse  "traditional"  school  fees  under 

education allowance B. 

–  EUR  125 461.99  was  used  for  reimbursements  exceeding  ceiling B,  in  the 
following  countries  in  particular:  Japan,  the  United  States,  Russia,  India,  China 
and Chile. Seven officials undergoing retraining received a reimbursement of this 
kind in 2006/2007. 

–  EUR  257 114.57  was  used  for  education  allowances  A.  For  2006/2007,  20 
authorisations were granted to exceed the ceiling, totalling EUR 95 260.86. Some 
154  applications  for  reimbursement  below  the  ceiling  were  paid,  totalling 
EUR 161 853.71. 

The  system  of  granting  advances  under  education  allowance  B  to  officials  and 
contract  staff  whose  school  fees  were  particularly  high  was  maintained.  All  the 
advances  granted  for  the  2006/2007  school  year  were  settled  within  the  prescribed 
deadlines. 

2007 

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2008 

A total of EUR 7 379 411.67 was paid in education allowances A and B in the year 
2007/2008. Within that total amount: 

–  EUR  6 910 492.18  was  used  to  reimburse  "traditional"  school  fees  under 

education allowance B. 

–  EUR  215 292.58  was  used  for  reimbursements  exceeding  the  ceiling,  in  the 
following countries in particular: the United  States, Russia,  Thailand and China. 
Twelve officials undergoing retraining were also allowed to exceed the ceiling for 
the school year 2007/2008.  

–  EUR  253 626.91  was  used  for  education  allowance  A.  For  2007/2008,  19 
authorisations  were  granted  to  exceed  the  ceiling,  totalling  EUR  102 261.  One 
hundred  and  thirty-six  applications  for  reimbursement  below  the  ceiling  were 
paid, totalling EUR 151 365.91. 

The system of granting advances under education allowance B was maintained. All 
the  advances  granted  for  the  2007/2008  school  year  were  settled  within  the 
prescribed deadlines. 

In  2008,  the  gradual  increase  in  numbers  since  January  2006  continued  to  lead  to 
increased expenditure charged to the budget for education allowances (A and B). 

ARTICLE 16: INSTALLATION AND RESETTLEMENT ALLOWANCES 

The overall amounts paid for these two allowances, installation and resettlement, are 
given below. The total in 2005 had been EUR 3 176 424.63. The increase observed 
for 2007 and 2008 (see below) is essentially due to the massive recruitment of new 
contract staff.  

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2006 

2007 

2008 

The  total  for  2006  was  EUR  2 783 591.28  (compared  with  EUR  3 176 424.63  in 
2005). 

Within that total amount: 

•  Installation allowances 

–  EUR 2 454 783.05 for payments in Belgium; and 

–  EUR  239 987.54  for  payments  in  local  currency  in  the  places  of  employment 

(with application of economic parity). 

•  Resettlement allowances 

–  EUR 26 487.07 for payments in Belgium; and 

–  EUR 62 333.62  for  payments  in  local  currency  in  the  country  to  which  the 

officials resettled, with application of economic parity. 

The total for 2007 was EUR 4 483 952.31. 

Within that total amount: 

•  Installation allowances 

–  EUR 3 602 536.30 for payments in Belgium; and 

–  EUR  556 527.62  for  payments  in  local  currency  in  the  places  of  employment 

(with application of economic parity). 

•  Resettlement allowances 

–  EUR 127 873.17 for payments in Belgium; and 

–  EUR 197 015.22  for  payments  in  local  currency  in  the  country  to  which  the 

officials resettled, with application of economic parity. 

The total for 2008 was EUR 4 253 427.55. 

Within that total amount: 

•  Installation allowances 

–  EUR 3 379 048.68 for payments in Belgium; and 

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–  EUR  615 581.52  for  payments  in  local  currency  in  the  places  of  employment 

(with application of economic parity). 

•  Resettlement allowances 

–  EUR 60 759.31 for payments in Belgium; and 

–  EUR 198 038.04  for  payments  in  local  currency  in  the  country  to  which  the 

officials resettled, with application of economic parity. 

SECTION 2: RULES RELATING TO THE REIMBURSEMENT OF 
EXPENSES 

ARTICLE  17:  REIMBURSEMENT  OF  EXPENSES  INCURRED  IN  RESPECT  OF  REMOVAL  OF 
FURNITURE  AND  ACTUAL  INSTALLATION  ALLOWANCES  FOR  OFFICIALS  NOT  IN 
FURNISHED ACCOMMODATION PROVIDED BY THE INSTITUTION 

This article was not applied between 2006 and 2008. 

ARTICLE 18: TEMPORARY ACCOMMODATION 

The number of decisions authorising temporary accommodation was as follows: 301 
in 2006, 148 in 2007 and 167 in 2008.  

ARTICLE 19: SERVICE CARS/MILEAGE ALLOWANCE 

This article was not applied between 2006 and 2008. 

ARTICLE 20: TRAVEL EXPENSES FOR REST LEAVE 

Travel  expenses  for  rest  leave  were  reimbursed  based  on  the  distance  between  the 
place of employment and the place of leave determined by the Commission. 

Expenditure in 2005 was EUR 700 000. 

This  figure  was  much  higher  in  2006  because  of  the  increase  in  numbers: 
€1 172 554;  in  2007,  it  was  €1 972 660,  whil
addition to variations in air fares, the 2007 increase can be explained by a change in 
the rules12, and that of 2008 by the considerable increase in the number of contract 
staff. 

e  in  2008  it  stood  at  €2 612 819.  In 

12 

Reduction in the number of rest places, sometimes further away than in the past. 

EN 

17 

   EN 

 
 
 
 
                                                 
ARTICLE  21:  REIMBURSEMENT  OF  THE  COST  OF  TRANSPORTING  PERSONAL  EFFECTS, 

REMOVALS AND STORAGE 

The processing of requests was based on the rules for the removal of personal effects, 
which were updated in 1997 and have been implemented since 1998. 

The volume in 2006 is connected with the decentralisation of authorisations and the 
massive recruitment of contract staff. 

Decentralisation  of  staff  to  the  delegations  has  been  in  force  since  2007.  Thus  the 
figures for 2007 and 2008 (see below) do not include removals from delegations. 

2006 

2007 

2008 

There  were  642  removals,  almost  double  the  figure  for  2005  (only  324  removals). 
The  total  figure  is  broken  down  as  follows:  501  for  officials  and  141  for  contract 
staff. 

There were 189 removals. Officials: 134; contract staff: 55. 

There were 304 removals. Officials: 166; contract staff: 138. 

ARTICLE  23:  REIMBURSEMENT  OF  RENT  WHERE  THE  OFFICIAL  IS  NOT  PROVIDED  WITH 

ACCOMMODATION BY THE INSTITUTION 

In 2006, Article 23 was applied in 497 cases, including 40 for officials and 457 for 
contract  staff;  in  2007,  the  figure  was  426  (54  officials,  372  contract  staff);  and  in 
2008,  there  were  462  cases  (46  officials  and  416  contract  staff).  The  spectacular 
increase in the figure since 2006 is connected with the massive recruitment of new 
contract staff. 

EN 

18 

   EN 

 
SECTION 3: SOCIAL SECURITY 

ARTICLE 24(3): REPATRIATION IN THE EVENT OF A MEDICAL EMERGENCY OR AN EXTREME 

MEDICAL EMERGENCY 

In 2006, 127 medical repatriations were authorised by the Medical Service, of which 
4 were extreme emergencies.  

In 2007, the figure rose to 168 (of which 4 were extreme emergencies). 

In  2008,  there  were  140  medical  repatriations  (of  which  8  were  extreme 
emergencies). 

ARTICLE 25: ACCIDENT COVER FOR DEPENDANTS OF OFFICIALS 

The number of claims made under accident cover for dependants was: 10 claims in 
2006; 5 in 2007; and 5 in 2008.  

EN 

19 

   EN 

 
ANNEXES 

ANNEX I 

REST LEAVE  
(Article 8 of Annex X)  
Date of effect: 1 January 2006 

LIVING-CONDITIONS ALLOWANCES 

Number of days 
and periods 

Place of employment 

Place of rest leave 

9 working days; 

a maximum of 3 periods 

(living-conditions allowance 
= 12 to 16 points) 

Afghanistan 

Bangladesh 

Iraq 

Liberia 

Papua New Guinea 

Central African Republic 

Sierra Leone 

Sudan 

Chad 

Angola 

Burundi 

Congo 

Georgia 
Guinea 

6 working days; 

a maximum of 2 periods 
(LCA = 11 points) 

Indonesia (Banda Aceh) 

Indonesia (Jakarta) 

Mauritania 

Nepal 

Niger 
Nigeria 
Pakistan 

Democratic Republic of the Congo 

3 working days; 

in no more than 1 period 
(LCA = 10 points) 

East Timor 

Cameroon 

Côte d'Ivoire 

Guinea-Bissau 

Guyana 

Brussels (Belgium) 

Phuket (Thailand) 

Brussels (Belgium) 

Dakar (Senegal) 

Darwin (Australia) 

Paris (France) 

Dakar (Senegal) 

Brussels (Belgium) 

Brussels (Belgium) 

Windhoek (Namibia) 

Mombassa (Kenya) 

Libreville (Gabon) 

Vienna (Austria) 
Dakar (Senegal) 

Phuket (Thailand) 

Phuket (Thailand) 

Casablanca (Morocco) 

Phuket (Thailand) 

Libreville (Gabon) 
Brussels (Belgium) 
New Delhi (India) 

Libreville (Gabon) 

Darwin (Australia) 

Mombassa (Kenya) 

Dakar (Senegal) 

Dakar (Senegal) 

Cayenne (French Guyana) 

EN 

20 

   EN 

 
 
 
 
 
 
 
Haiti 

Solomon Islands 

Kyrgyzstan 

Laos 

Rwanda 

Tajikistan 

Togo 

Yemen 

(Dominican 

Santo Domingo 
Republic) 

Brisbane (Australia) 

Frankfurt (Germany) 

Phuket (Thailand) 

Mombassa (Kenya) 

Frankfurt (Germany) 

Libreville (Gabon) 

Dubai (United Arab Emirates) 

ALLOWANCES FOR STATES OF EMERGENCY IN 2005 

Number of days 
and periods 

Place of employment 

Place of rest leave 

3 working days; 
in no more than 1 period 

Afghanistan 

(living-conditions  allowance  =  14  points; 
emergency = 12 months in 2005) 

Brussels (Belgium) 

Saudi Arabia 

(living-conditions  allowance  =  7  points; 
emergency = 12 months in 2005) 

Côte d'Ivoire 

Dubai (United Arab Emirates) 

(living-conditions  allowance  =  10  points; 
emergency = 12 months in 2005) 

Dakar (Senegal) 

Liberia 

(living-conditions  allowance  =  12  points; 
emergency = 12 months in 2005) 

Serbia and Montenegro (Pristina) 

(living-conditions  allowance  =  8  points; 
emergency = 12 months in 2005) 

Dakar (Senegal) 

Vienna (Austria) 

EN 

21 

   EN 

 
 
REST LEAVE  
(Article 8 of Annex X)  
Date of effect: 1 January 2007 

LIVING-CONDITIONS ALLOWANCES 

Number of days 
and periods 

Place of employment 

Place of rest leave 

15 working days; 

Indonesia (Banda Aceh) 

a maximum of 5 periods 

Iraq 

(living-conditions 
allowance = 15-16 points) 

Sudan 

Southern Sudan 

12 working days; 
a maximum of 4 periods  Chad 

Afghanistan 

(living-conditions 
allowance = 13-14 points) 

East Timor 

9 working days; 

a maximum of 3 periods 
(LCA = 12 points) 

Yemen 

Bangladesh  

Liberia 

Papua New Guinea 

Central African Republic 

Sierra Leone 

Angola 
6 working days; 
a maximum of 2 periods  Burundi 
(LCA = 11 points) 

Congo 

Côte d'Ivoire 

Djibouti 

Guinea 
Haiti 

Solomon Islands 

Indonesia (Jakarta) 

Laos 

Mauritania 

Nepal 

Niger 
Nigeria 

Pakistan 

Phuket (Thailand) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Darwin (Australia) 

Brussels (Belgium) 

Phuket (Thailand) 

Brussels (Belgium) 

Darwin (Australia) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 
Brussels (Belgium) 

Darwin (Australia) 

Phuket (Thailand) 

Phuket (Thailand) 

Brussels (Belgium) 

Phuket (Thailand) 

Brussels (Belgium) 
Brussels (Belgium) 

Phuket (Thailand) 

EN 

22 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Democratic Republic of the Congo 

Sri Lanka 

Brussels (Belgium) 

Phuket (Thailand) 

REST LEAVE  
(Article 8 of Annex X)  
Date of effect: 1 January 2008 

LIVING-CONDITIONS ALLOWANCES 

Number of days 
and periods 

Place of employment 

Place of rest leave 

15 working days; 

Indonesia (Banda Aceh) 

a maximum of 5 periods 

Iraq 

(living-conditions 
allowance = 15-16 points) 

Sudan 

Phuket (Thailand) 

Brussels (Belgium) 

Brussels (Belgium) 

Southern Sudan 

Brussels (Belgium) 

12 working days; 

Afghanistan 

a maximum of 4 periods 

Chad 

(living-conditions 
allowance = 13-14 points) 

East Timor 

9 working days; 

a maximum of 3 periods 
(LCA = 12 points) 

6 working days; 

a maximum of 2 periods 
(LCA = 11 points) 

Yemen 

Bangladesh  

Liberia 

Papua New Guinea 
Central African Republic 

Sierra Leone 

Angola 

Burundi 

Comoros 
Congo 
Côte d'Ivoire 
Djibouti 
Eritrea 
Guinea 

Haiti 
Solomon Islands 

Laos 

Nepal 

Brussels (Belgium) 

Brussels (Belgium) 

Darwin (Australia) 

Brussels (Belgium) 

Phuket (Thailand) 

Brussels (Belgium) 

Darwin (Australia) 
Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 

Brussels (Belgium) 
Brussels (Belgium) 
Brussels (Belgium) 
Brussels (Belgium) 
Brussels (Belgium) 
Brussels (Belgium) 

Brussels (Belgium) 
Brussels (Belgium) 

Phuket (Thailand) 

Phuket (Thailand) 

EN 

23 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Niger 

Nigeria 

Pakistan 

Brussels (Belgium) 

Brussels (Belgium) 

Phuket (Thailand) 

Democratic Republic of the Congo 

Brussels (Belgium) 

Sri Lanka 

Phuket (Thailand) 

EN 

24 

   EN 

 
 
 
 
 
 
ANNEX II 

LIST A OF PLACES OF EMPLOYMENT AND LIVING-CONDITIONS ALLOWANCE RATES  
Date of effect: 1.1.2006  

40% 

35% 

30% 

Afghanistan 
Bangladesh 

Iraq 

Liberia 

Angola 
Burundi 

Cameroon 

Congo 

Albania 
Algeria 

Armenia 

Burkina Faso 

25% 
Saudi Arabia 
Belarus 

Benin 

Bolivia 

Papua New Guinea 

Côte d'Ivoire 

Cambodia 

Cape Verde 

20% 
South Africa 

Former 
Yugoslav 
Republic of Macedonia 

Bosnia 
and 
Herzegovina (Sarajevo)

15% 

Argentina 
Botswana 

Bulgaria 

Bosnia 
Herzegovina 
Luka) 
South Korea 

Chile 

and 
(Banja 

China (Hong Kong

China (Beijing) 

Cuba 

Costa Rica 

Central 
Republic 
Sierra Leone 

Sudan 
Chad 

African 

Georgia 

Guinea 

Guinea-Bissau 
Guyana 
Haiti 
Solomon Islands 

(Banda 

Indonesia 
Aceh)  
Indonesia (Jakarta) 
Kyrgyzstan 

Laos 
Mauritania 
Nepal 
Niger 

Nigeria 
Pakistan 

Democratic  Republic 
of the Congo 
Rwanda 
Tajikistan 
East Timor 
Togo 
Yemen 

Djibouti 

Ethiopia 

India 
Kazakhstan (Almaty) 
Kazakhstan (Astana) 
Mali 
Mozambique 

West  Bank  –  Gaza 
Strip 
Colombia 
Egypt 
Ecuador 
Eritrea 
Gambia 

Uzbekistan 

Serbia  and  Montenegro 
(Pristina) 
Sri Lanka 
Tanzania 
Vietnam 
Zambia 

Ghana 
Guatemala 

Fiji 
Jamaica 
Japan (Naka) 
Kenya 

Madagascar 
Malawi 
Republic of Moldova 

Nicaragua 
Uganda 
Panama 
Peru 
Philippines 
Russia 
Suriname 
Ukraine 
Venezuela 
Zimbabwe 

El Salvador 

Japan (Tokyo) 

Jordan 
Lebanon 
Namibia 
New Caledonia 
Paraguay 

Dominican Repub
Romania 

Senegal 
Singapore 
Taiwan 

Trinidad and Toba

Turkey 

Gabon 
Honduras 
Israel 
Kiribati 
Lesotho 

Malaysia 
Mexico 

Micronesia 
Montenegro 
Samoa 

Serbia  and  Montenegro 
(Belgrade) 
Swaziland 
Syria 
Thailand 

Tonga 
Vanuatu 

EN 

25 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
LIST  B  OF  PLACES  OF  EMPLOYMENT  AND  LIVING-CONDITIONS  ALLOWANCE  RATES*  
Date of effect: 1.7.2006 (* except Indonesia (Banda Aceh), East Timor and Trinidad and Tobago: 1.1.2006) 

40% 
Afghanistan 

35% 
Angola 

30% 
Albania 

25% 
Saudi Arabia 

20% 
South Africa 

15% 
Argentina 

10% 
Barbados 

No allowance 
Australia 

Bangladesh 

Burundi 

Algeria 

Belarus 

Indonesia 
(Banda Aceh) 
* 

Cameroon 

Armenia 

Benin 

Iraq  

Congo 

Burkina Faso 

Bolivia 

Former 
Yugoslav 
Rep. 
Macedonia 

of 

and 

Bosnia 
Herzegovina 
(Banja Luka) 

and 

Bosnia 
Herzegovina 
(Sarajevo) 

Liberia 

Côte d'Ivoire  Cambodia 

Cape Verde 

South Korea 

Botswana 

Brazil 

Canada 

Bulgaria 

Morocco 

Croatia 

Chile 

Mauritius 

United  States 
(New York) 

China (Hong 
Kong) 

Tunisia 

United  States 
(Washington) 

Papua  New 
Guinea 

Georgia 

Comoros * 

China 
(Beijing) 

El Salvador 

Costa Rica 

Uruguay 

Norway 

Guinea 

Central 
African 
Republic 
Sierra Leone  Guinea-
Bissau 
Guyana 

Sudan 

Southern 
Sudan * 

Chad 

East Timor 

Haiti 

Solomon 
Islands 

Indonesia 
(Jakarta) 

Kyrgyzstan 

New Zealand 

Switzerland 

Djibouti 

Eritrea * 

Ethiopia 

India 

Kazakhstan 
(Almaty) 

Kazakhstan 
(Astana) 

Kosovo 
(Pristina) 

West  Bank  – 
Gaza Strip 

Gabon 

Colombia 

Israel 

Cuba * 

Egypt 

Kiribati 

Lesotho 

Ecuador 

Malaysia 

Gambia 

Mexico 

Japan 
(Tokyo) 

Jordan 

Lebanon 

Namibia 

New 
Caledonia 

Panama * 

Ghana 

Micronesia 

Paraguay 

Dominican 
Republic 
Romania 

Senegal 

Singapore 
Taiwan 
Turkey 

and 

Serbia 
Montenegro 
(Belgrade) 
Swaziland 
Syria 
Thailand 

Laos 

Mali 

Guatemala 

Montenegro 

Mauritania 

Mozambique 

Honduras * 

Samoa 

Nepal 

Uzbekistan 

Fiji 

Niger 
Nigeria 
Pakistan 

Democratic 
Republic  of 
the Congo 

Rwanda 

Tajikistan 

Togo 
Yemen 

Sri Lanka 
Tanzania 
Vietnam 

Jamaica 
Japan (Naka) 
Kenya 

Zambia 

Madagascar 

Tonga 

Trinidad  and 
Tobago * 

Vanuatu 

Malawi 

 Republic  of 
Moldova 
Nicaragua 
Uganda 

EN 

26 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Peru 
Philippines 
Russia 
Suriname 
Ukraine 
Venezuela 
Zimbabwe 

* Revised following 2006 mid-term review. 

EN 

27 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
LIST C OF PLACES OF EMPLOYMENT AND LIVING-CONDITIONS ALLOWANCE RATES 
Date of effect: 1.1.2007 

40% 

35% 

30% 

25% 

Afghanistan 

Bangladesh 

Angola 

Azerbaijan 

Albania 

Algeria 

Burkina Faso 

Saudi Arabia 

Indonesia 
Aceh) 

(Banda 

Burundi 

Cambodia 

Armenia 

Iraq 

Liberia 

Cameroon 

Comoros 

Ethiopia 

India 

Belarus 

Benin 

Papua New Guinea 

Congo 

Kazakhstan (Astana) 

Bolivia 

20% 
South Africa 

15% 

Argentina 

Former 
Yugoslav 
Republic of Macedonia  Botswana 
Bosnia 
Herzegovina 
Luka) 

and 
(Banja 

Chile 

Bosnia 
and 
Herzegovina (Sarajevo)

China (Hong Kong

Cape Verde 

South Korea 

Central 
Republic 

African 

Côte d'Ivoire 

Kosovo (Pristina) 

China (Beijing) 

El Salvador 

Sierra Leone 

Djibouti 

Mali 

Sudan 
Southern Sudan 
Chad 
East Timor 
Yemen 

Mozambique 
Uzbekistan 
Tanzania 
Togo 
Zambia 
Zimbabwe 

Eritrea 
Georgia 
Guinea 
Guinea-Bissau 
Guyana 
Haiti 
Solomon Islands 
Indonesia (Jakarta) 
Kyrgyzstan 
Laos 
Mauritania 
Nepal 
Niger 
Nigeria 
Pakistan 

Democratic  Republic 
of the Congo 
Rwanda 
Sri Lanka 
Tajikistan 

Israel 

Lesotho 
Lebanon 
Mexico 
Micronesia 
Montenegro 
Samoa 
Serbia 
Swaziland 
Syria 
Thailand 
Trinidad and Tobago 
Vanuatu 

West  Bank  –  Gaza 
Strip 
Colombia 
Cuba 
Egypt 
Ecuador 
Gabon 
Gambia 
Ghana 
Guatemala 
Honduras 
Fiji 
Jamaica 
Kazakhstan (Almaty) 
Kenya 
Madagascar 
Malawi 

 Republic of Moldova 

Mongolia 
Nicaragua 
Uganda 
Peru 
Philippines 
Russia 
Suriname 
Ukraine 
Venezuela 
Vietnam 

Costa Rica 

Japan (Tokyo) 

Jordan 

Malaysia 

Morocco 
Namibia 
New Caledonia 
Panama 
Paraguay 

Dominican Repub
Senegal 
Singapore 
Taiwan 
Turkey 

EN 

28 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
LIST D OF PLACES OF EMPLOYMENT AND LIVING-CONDITIONS ALLOWANCE RATES 
Date of effect: 1.1.2008 

40% 

35% 

30% 

25% 

20% 

15% 

10% 

No allowance 

Afghanistan 

Angola 

Burkina Faso  Albania 

Armenia 

South 
Africa 

Barbados 

Australia 

Bangladesh 

Burundi 

Cambodia 

Algeria 

Former 
Yugoslav 
Republic 
Macedonia 

of 

Argentina 

Brazil 

Canada 

Indonesia 
(Banda Aceh) 

Cameroon 

West  Bank  – 
Gaza Strip 

Saudi Arabia  Belarus 

Botswana 

Bulgaria 

Croatia 

Iraq 

Comoros 

Ethiopia 

Benin 

Liberia 

Congo 

Georgia 

Bolivia 

and 

Bosnia 
Herzegovina 
(Banja Luka) 

and 

Bosnia 
Herzegovina 
(Sarajevo) 

Papua 
Guinea 

New 

Côte d'Ivoire

India 

Colombia 

Cape Verde 

Chile 

Mauritius 

United  States 
(New York) 

China 
(Hong 
Kong) 

South 
Korea 

Romania 

United  States 
(Washington) 

Tunisia 

Norway 

Central African 
Republic 

Djibouti 

Kazakhstan 
(Astana) 

Cuba 

China 

Costa Rica  Uruguay 

New Zealand 

Sierra Leone 

Eritrea 

Kyrgyzstan 

Egypt 

El Salvador 

Sudan 

Southern 
Sudan 
Chad 
East Timor 

Yemen 

Guinea 

Guinea-
Bissau 
Guyana 
Haiti 

Solomon 
Islands 

Indonesia 
(Jakarta) 

Kosovo 
(Pristina) 

Mali 

Mozambique 
Uzbekistan 

Ecuador 

Israel 

Gabon 

Gambia 
Ghana 

Lesotho 

Lebanon 
Mexico 

Philippines 

Guatemala 

Micronesia 

Switzerland 

Japan 
(Tokyo) 

Jordan 

Malaysia 

Morocco 
Namibia 

New 
Caledonia 

Tanzania 

Honduras 

Montenegro 

Panama 

Laos 

Togo 

Fiji 

Mauritania 

Zambia 

Jamaica 

Paraguay 

Singapore 

Taiwan 

Turkey 

Dominican 
Republic 
Samoa 

Senegal 

Serbia 
Swaziland 
Syria 

Kazakhstan 
(Almaty) 
Kenya 
Madagascar 
Malawi 

Nepal 

Zimbabwe 

Niger 
Nigeria 
Pakistan 

Democratic 
Republic  of 
the Congo 

Rwanda 

Sri Lanka 
Tajikistan 

EN 

 Republic  of 
Moldova 

Thailand 

Trinidad  and 
Tobago 
Ukraine 
Vanuatu 

Nicaragua 

Uganda 
Peru 
Russia 
Suriname 
Venezuela 

29 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Vietnam 

EN 

30 

   EN