Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance)
Date: 2009-12-17
Institutions: European Commission
Subjects: administrative cooperation, carriage of goods, carriage of passengers, common transport policy, data transmission, professional qualifications, road transport, transport company, transport licence




L_2009339EN.01003601.xml










22.12.2009   


EN


Official Journal of the European Union


L 339/36








            COMMISSION DECISION
         
of 17 December 2009
         
on minimum requirements for the data to be entered in the national electronic register of road transport undertakings
(notified under document C(2009) 9959)
(Text with EEA relevance)
(2009/992/EU)


THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,


Having regard to Regulation (EC) No 1071/2009 of the European Parliament and of the Council of 21 October 2009 establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/EC (1), and in particular Article 16 thereof,

Whereas:







(1)


Article 16(1) of Regulation (EC) No 1071/2009 requires that each Member State keeps a national electronic register of road transport undertakings which have been authorised by a competent authority designated by it to engage in the occupation of road transport operator. The national electronic registers should include at least the elements set out in Article 16(2) of the Regulation. Additional elements such as the date and place of birth of natural persons have also to be included in order to ensure correct identification of the individuals concerned.












(2)


Regulation (EC) No 1072/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international road haulage market (2) and Regulation (EC) No 1073/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international market for coach and bus services (3) also require certain data to be entered in these national electronic registers.












(3)


The provisions on personal data protection, as laid down in particular by Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (4), apply to the processing of any personal data pursuant to Regulation (EC) No 1071/2009.












(4)


In order to facilitate the interconnection of the national electronic registers as required by Article 16(5) of the Regulation (EC) No 1071/2009, the Commission has to adopt according to Article 16(1) of this Regulation a decision on minimum requirements for the data to be entered in the national electronic register,





HAS ADOPTED THIS DECISION:



Article 1
The minimum requirements for the data to be entered in the national electronic registers established by Member States in accordance with Article 16(1) of Regulation (EC) No 1071/2009 shall be as set out in the Annex to this Decision.


Article 2
This Decision is addressed to the Member States.




Done at Brussels, 17 December 2009.


For the Commission

Antonio TAJANI
            

Vice-President






(1)  
            OJ L 300, 14.11.2009, p. 51.

(2)  
            OJ L 300, 14.11.2009, p. 72.

(3)  
            OJ L 300, 14.11.2009, p. 88.

(4)  
            OJ L 281, 23.11.1995, p. 31.




ANNEX








Data category


Data item


Additional description of data field


Length




Transport undertaking


Name


Free text alpha-numeric field


1-100




Legal form


Free text alpha-numeric field


1-50




Address


Address


Free text alpha-numeric field


1-150




Postal code


Free text alpha-numeric field


1-10




City


Free text alpha-numeric field


1-50




Country code


Selected from two letter code ISO 3166-1 alpha 2


2




Authorisation


Type


Declaration of:






—


‘Community licence for passenger transport’










—


‘National licence for passenger transport’




or:






—


‘Community licence for goods transport’










—


‘National licence for goods transport’






1-50




Serial number of Community licence


Free text alpha-numeric field


1-20




Start date of Community licence


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Expiry date of Community licence


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Number of vehicles covered


Free text numeric field


1-4




Vehicle registration number (*1)



Free text alpha-numeric field


1-15




Authorisation status


Declaration of






—


‘Active’










—


‘Suspended’










—


‘Withdrawn’










—


‘Expired’










—


‘Lost/stolen’










—


‘Annulled’










—


‘Returned’






1-20




Date of withdrawal of the Community licence


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Date of suspension of the Community licence


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Expiry date of suspension of the Community licence


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Reason for suspension or withdrawal of the Community licence


Declaration of:






—


‘No effective and stable establishment’










—


‘No appropriate financial standing’










—


‘No requisite professional competence’










—


‘Not of good repute’










—


‘Other’






1-100




Serial number of certified true copy of Community licence


Free text alpha-numeric field


1-20




Date of withdrawal of certified true copy


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Expiry date of withdrawal of certified copy


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Legal representative of the undertaking (where appropriate) (*2)



First given name


Free text alpha-numeric field


1-100




Family name(s)


Free text alpha-numeric field


1-100




Date of birth


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Place of birth


Free alpha text


1-50




Transport Manager


First given name


Free text alpha-numeric field


1-100




Family name(s)


Free text alpha-numeric field


1-100




Date of birth


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Place of birth


Free alpha text


1-50




Number of certificate of professional competence


Free text alpha-numeric field


1-20




Date of issue of the certificate of professional competence


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Country of issue of the certificate of professional competence


Selected from two letter code ISO 3166-1 alpha 2


2 




Serious infringement


Category


Alpha-numeric field using coded values


 




Type


Alpha-numeric field using coded values


 




Date of infringement


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Date of check where infringement has been ascertained


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Member State in which infringement was ascertained


Selected from two letter code ISO 3166-1 alpha 2


2 




Reason why loss of good repute is a disproportionate response (*3)



Free text alpha-numeric field


1-500




Unfit Person


First given name


Free text alpha-numeric field


1-100




Family name(s)


Free text alpha-numeric field


1-100




Date of birth


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Place of birth


Free alpha text


1-50




Number of certificate of professional competence


Free text alpha-numeric field


1-20




Date of issue of the certificate of professional competence


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




Country of issue of the certificate of professional competence


Selected from two letter code ISO 3166-1 alpha 2


2 




Reason for declaration of unfitness


Declaration of either:






—


‘Infringement of national rules’










—


‘Infringement of Community rules’






1-100




Current rehabilitation measure


Declaration of either:






—


‘Repeat training’










—


‘Additional training’










—


‘Relicensing’










—


‘Additional conditions on licence’










—


‘Other’






1-100




Start date of declaration of unfitness


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 




End date of declaration of unfitness


Numeric data entry in ISO 8601 format (YYYY-MM-DD)


10 






(*1)  It is not mandatory to register the data related to vehicle registration numbers.

(*2)  See Article 16(2)(c) of the Regulation (EC) No 1071/2009.

(*3)  No personal data other than necessary data relating to the Transport Manager shall be included in this field.