Proposal for a Council Decision on the signing of the 'Terms of Reference for the International Partnership for Energy Efficiency Cooperation' (IPEEC) and the 'Memorandum concerning the hosting by the International Energy Agency of the Secretariat to the International Partnership for Energy Efficiency Cooperation' by the European Community
Date: 2009-09-08
Institutions: European Commission
Subjects: International Energy Agency, climate change, energy demand, energy distribution, energy industry, energy policy, energy production, energy resources, international cooperation

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 8.9.2009 
COM(2009) 438 final 

2009/0119 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the signing of the 'Terms of Reference for the International Partnership for Energy 
Efficiency Cooperation' (IPEEC) and the 'Memorandum concerning the hosting by the 
International Energy Agency of the Secretariat to the International Partnership for 
Energy Efficiency Cooperation' by the European Community  

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EXPLANATORY MEMORANDUM 

As an important element of the integrated energy and climate change policy, the Commission 
has taken the initiative to promote energy efficiency also in the international context. It was 
agreed to establish the International Partnership for Energy Efficiency Cooperation ("IPEEC") 
in  the  Declaration  adopted  in  Aomori,  Japan  in  June  2008  by  the  Commission,  the  G8 
members, China, India and South Korea. It is meant to be a high level forum 'for enhancing 
and  coordinating  our  joint  efforts  to  accelerate  the  adoption  of  sound  energy  efficiency 
improvement  practices'.  IPEEC  will  provide  a  platform  for  discussion,  consultation  and 
exchange of information. 

The Terms of Reference for the IPEEC (the "Terms of Reference") were signed by the G8 
members, China, South Korea, Brazil and Mexico on 24 May in Rome. Due to its government 
being in transition, India did not sign. 

The  Terms  of  Reference  describe  the  cooperative  activities  of  the  IPEEC,  establish  its 
organisation,  define  the  criteria  for  potential  new  members  and  contain  general  provisions 
regarding i.a. the funding of the Partnership and intellectual property rights. 

Article 4.2 of the Terms of Reference provides for the possibility for other countries and inter-
governmental  organisations  to  become  members.  Membership  in  the  IPEEC  is  contingent 
upon  signature  of  the  Terms  of  Reference.  It  is  expedient  for  the  Community  to  be 
represented in the Partnership as the Community will have significant contributions to make 
to  the  discussions,  consultations  and  exchange  of  information  for  which  the  Partnership 
provides  a  platform.  It  is  important  that  this  is  done  in  a  coordinated  way  and  some 
obligations  provided  for  by  the  Terms  of  Reference  affect  or  are  likely  to  affect  the 
arrangements laid down by Community acts adopted in the areas of environment and energy, 
and thus to affect Community competences. A code of conduct will apply so as to ensure the 
proper coordination of Community positions where necessary. 

The  Terms  of  Reference  constitute  an  international  agreement  to  which  the  provisions  of 
Article 300 of the EC Treaty apply. 

The  process  of  joining  does  not  entail  any  negotiations  as  the  Terms  of  Reference  were 
already signed by 12 States. The Community can therefore join the Terms of Reference on the 
basis of a Council decision designating the person empowered to sign the Terms of Reference 
on behalf of the European Community.  

A  Memorandum  concerning  the  hosting  by  the  International  Energy  Agency  of  the 
Secretariat  to  the  IPEEC  (the  "Memorandum")  was  signed  by  seven  of  the  G8  members, 
China,  South  Korea,  Brazil  and  Mexico  on  24  May  2009  on  the  one  hand  and  by  the 
International  Energy  Agency  ("the  IEA")  on  18  June  2009  on  the  other.  The  eighth  G8 
member, France, signed on 22 June 2009.  

The  Memorandum  constitutes  an  international  agreement  between  IPEEC  members  and  the 
IEA  and  contains  arrangements  regarding  the  organisation  of  the  Secretariat  which  is  to  be 
hosted  by  the  IEA.  It  contains  provisions  regarding  the  staffing  of  the  Secretariat  and 
recruitment,  as  well  as  regarding  the  issues  of  funding  and  budgetary  procedures.  To  this 
international agreement the provisions of Article 300 of the EC Treaty apply. 

Point  16  of  the  Memorandum  stipulates  that  to  the  extent  that  any  intergovernmental 
organisation wishes to become a member of IPEEC, it will be asked to sign the Memorandum 
and be defined as a Member for the purpose of this Memorandum. As the Community wishes 
to become a member of IPEEC - for which the Commission is asking the Council's approval - 
the Council should authorise the signature of the Memorandum on behalf of the Community.  

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The  process  of  joining  does  not  entail  any  negotiations  as  the  Memorandum  was  already 
signed by 12 States and the IEA. The Community can therefore join the Memorandum on the 
basis of a Council decision designating the person empowered to  sign the  Memorandum on 
behalf of the Community. 

This proposal provides for the signature of the Terms of Reference and the Memorandum.  

1.1. 

The budget 

In accordance with section 5 of the Terms of Reference, the budget of the Partnership is to be 
financed by voluntary contributions of its members. The Community's contribution will be € 
400.000 in 2009, and € 60.000 in every s ubsequent year. A legislative financial statement is 
included in this proposal. 

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2009/0119 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the signing of the 'Terms of Reference for the International Partnership for Energy 
Efficiency Cooperation' (IPEEC) and the 'Memorandum concerning the hosting by the 
International Energy Agency of the Secretariat to the International Partnership for 
Energy Efficiency Cooperation' by the European Community  

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, and in particular Article 
175  paragraph  1  and  Article  300  paragraph  2,  first  subparagraph,  and  paragraph  3,  first 
subparagraph, 

Having regard to the proposal from the Commission, 

Having regard to the opinion of the European Parliament, 

Whereas 

(1) 

(2) 

(3) 

(4) 

(5) 

(6) 

At  the  initiative  of  the  European  Commission,  in  June  2008,  members  of  the  G8, 
China,  India  and  South  Korea  and  the  Commission  decided  to  establish  an 
International  Partnership  for  Energy  Efficiency  Cooperation  (IPEEC)  which  is  to 
facilitate  those actions that yield high energy  efficiency  gains.  IPEEC  will  provide  a 
forum  for  discussion,  consultation  and  exchange  of  information.  IPEEC  is  open  to 
other countries and intergovernmental organisations. 

On 24 May 2009, the Terms of Reference for the International Partnership for Energy 
Efficiency  Cooperation  ("the  Terms  of  Reference")  were  signed  in  Rome  by  twelve 
States, including four Member States of the European Community. 

The Terms of Reference describe the cooperative activities of the IPEEC, establish its 
organisation,  define  the  criteria  for  potential  new  members  and  contain  general 
provisions regarding i.a. the funding of the Partnership and intellectual property rights. 

Article  4.2  of 
to 
intergovernmental  organisations  and  that  their  membership  is  contingent  upon  the 
signature of the Terms of Reference. 

the  Terms  of  Reference  foresees 

that  IPEEC 

is  open 

Both the European Community and its Member States have competence in the areas 
covered  by  the  Terms  of  Reference.  Consequently,  provisions  are  needed  to  ensure 
that coherent positions are taken in conformity with their respective competences and 
in particular with regard to environment and energy. 

IPEEC's administrative functions would best be managed through the establishment of 
a secretariat. On 24 May and 22 June 2009 respectively, a Memorandum concerning 
the hosting by the International Energy Agency of the Secretariat to the IPEEC ("the 
Memorandum") was signed in Rome by twelve States, including four Member States 
of the European Community. The IEA signed on 18 June 2009. 

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(7) 

(8) 

(9) 

The  Memorandum  describes  the  general  principles  regarding  the  organisation  of  the 
Secretariat,  and  contains  provisions  regarding  the  staffing  of  the  Secretariat  and 
recruitment, as well as regarding the issues of funding and budgetary procedures. 

Point  16  of  the  Memorandum  foresees  that  any  intergovernmental  organisation 
wishing to become a member of IPEEC will be asked to sign the Memorandum. 

It is appropriate for the European Community to sign the Terms of Reference and the 
Memorandum. 

(10)  The  European Community  should pay a contribution to IPEEC for its administrative 

expenses. 

HAS DECIDED AS FOLLOWS:  

Article 1 

1. 
The  Terms  of  Reference  for  the  International  Partnership  for  Energy  Efficiency 
Cooperation (IPEEC), annexed to this Decision as Annex I, are hereby approved on behalf of 
the European Community. 

2. 
The Memorandum concerning the hosting by the International Energy Agency of the 
Secretariat to the International Partnership for Energy Efficiency Cooperation, annexed to this 
Decision as Annex II, is hereby approved on behalf of the European Community. 

Article 2 

The  President  of  the  Council  is  hereby  authorised  to  designate  the  person(s)  empowered  to 
sign on behalf of the European Community in order to express the consent of the Community 
to be bound: 

the  Terms  of  Reference  for  the  International  Partnership  for  Energy  Efficiency 

- 
Cooperation (IPEEC), and  

the  Memorandum  concerning  the  hosting  by  the  International  Energy  Agency  of  the 

- 
Secretariat to the International Partnership for Energy Efficiency Cooperation. 

Member States and the Commission shall observe the code of conduct set out in Annex III. 

Done at Brussels,  

Article 3 

For the Council 
The President 

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ANNEX III 

Code of conduct 

1. 

2. 

The  code  will  apply  to  all  meetings  organised  within  the  framework  of  the 
International Partnership for Energy Efficiency Cooperation (IPEEC) and which are 
related to the implementation of the Terms of Reference. 

On  matters  falling  within  the  competence  of  Member  States,  the  Presidency  will 
convene  on  its  own  initiative  or  at  the  request  of  the  Commission  or  of  a  Member 
State  coordination  meetings  of  EU  Member  States’  delegations  before,  during  and 
after  each  meeting  referred  to  in  paragraph  1,  aiming  at  elaborating  coordinated 
positions.  Draft  statements  on  positions  will  be  circulated  among  Member  States 
beforehand. Member States will express these coordinated positions. 

3. 

On matters falling within shared competence, in particular in relation to: 

– 

– 

– 

– 

issues related to energy efficiency policy on which EU legislation exists,  

relations with other organisations, 

amendments to the Terms of Reference,  

the work programme of IPEEC, rules of procedure and financial rules, and the 
annual report, 

the  Commission  may  convene  coordination  meetings  of  EU  Member  States’  delegations 
before,  during  and  after  each  meeting  referred  to  in  paragraph  1,  aiming  at  elaborating 
Community positions. Draft statements on positions will be circulated among Member States 
beforehand.  The  Commission  will  express,  on  behalf  of  the  Community,  Community 
positions on these matters. 

4. 

5. 

6. 

It may be agreed that in cases where the Community is not represented, the Member 
States will express the Community position on matters referred to in paragraph 3. 

The  Commission  and  the  Member  States  will  cooperate  closely,  including  through 
coordination meetings on the spot, to establish an agreed position. 

If no agreement can be reached on matters referred to in paragraph 3, then the matter 
will  be  referred  without  undue  delay  to  the  Council's  Energy  Working  Group  or  to 
the Permanent Representatives Committee. 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

Voluntary  contributions  to  the  International  Partnership  on  Energy  Efficiency 
Cooperation (IPEEC). 

2. 

ABM / ABB FRAMEWORK 

Policy Area(s) concerned and associated Activity/Activities: 

3. 

3.1. 

Energy and Transport 

0604 Conventional and renewable energies 

BUDGET LINES 

Budget  lines  (operational  lines  and  related  technical  and  administrative 
assistance lines (ex- B..A lines)) including headings: 

060406 Competitiveness and Innovation Framework Programme - Intelligent Energy 
- Europe Programme 

3.2. 

Duration of the action and of the financial impact: 

€ 400.000 in 2009 and subsequently € 60.000 per annum. 

3.3. 

Budgetary characteristics: 

Budget 
line 

060406 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

Non-
comp 

Diff1 

NO 

YES 

YES 

No 1a 

1 

Differentiated appropriations 

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4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1. 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

EUR million (to 3 decimal places) 

Expenditure type 

Section 
no. 

Operational expenditure2 

Commitment Appropriations 
(CA) 

8.1. 

Payment 
(PA) 

Appropriations 

a 

b 

n + 1

n + 2

n + 3

n + 4 

Year 
n 

0.400  0.060 

0.060 

0.060 

0.060 

0.400  0.060 

0.060 

0.060 

0.060 

Total 

n + 5 
and 
later 

0.060 
p.a. 

0.060 
p.a. 

Administrative expenditure within reference amount3 

Technical  &  administrative 
assistance (NDA) 

8.2.4. 

c 

X 

x 

x 

x 

x 

X 

x 

TOTAL REFERENCE AMOUNT 

Commitment 
Appropriations 

Payment Appropriations 

a+c

b+c

0.400  0.060 

0.060 

0.060 

0.060 

0.400  0.060 

0.060 

0.060 

0.060 

Administrative expenditure not included in reference amount4 

Human 
associated 
(NDA) 

resources 

and 
expenditure 

Administrative  costs,  other 
than  human  resources  and 
not 
associated 
reference 
in 
included 
amount (NDA) 

costs, 

8.2.5. 

d 

0.040  0.040 

0.040 

0.040 

0.040 

8.2.6. 

e 

0.003  0.010 

0.010 

0.010 

0.010 

Total indicative financial cost of intervention 

TOTAL CA including cost 
of Human Resources 

TOTAL  PA  including  cost 
of Human Resources 

a+c
+d
+e 

b+c
+d
+e 

0.443  0.110 

0.110 

0.110 

0.110 

0.443  0.110 

0.110 

0.110 

0.110 

0.060 
p.a. 

0.060 
p.a. 

0.040 
p.a. 

0.010 
p.a. 

0.110 
p.a. 

0.110 
p.a. 

2 
3 
4 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 
Expenditure within article xx 01 04 of Title xx. 
Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

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Co-financing details 

At this stage, IPEEC's total cost for 2009 is estimated at € 1.2 million. For 2009, the 
Commission has reserved a contribution to IPEEC of € 400.000 under the Intelligent 
Energy  -  Europe  Programme.  For  the  following  years  a  total  annual  cost  of  €  2.5 
million  for  IPEEC  is  a  reasonable  etstimate.  Assuming  that  the  following  years 
IPEEC  will  have  approximately  40  members,  a  yearly  contribution  of  €  60.000  is 
appropriate. 

EUR million (to 3 decimal places) 

Co-financing body 

Member  States  (currently  4 
are  member, 
this  may 
expand over time) 

Non EU-countries (currently 
8  are  member;  this  may 
expand over time) 

TOTAL  CA  including  co-
financing 

f 

f 

a+c
+d
+e
+f 

Year 
n 

n + 1

n + 2

n + 3

n + 4 

0.4 

1.14 

1.14 

1.14 

1.14 

0.4 

1.25 

1.25 

1.25 

1.25 

1.243  2.5 

2.5 

2.5 

2.5 

N  + 
5  and 
later 

Total 

1.14 
p.a. 

1.25 
p.a. 

2.5 
p.a. 

4.1.2.  Compatibility with Financial Programming 

(cid:59) 

(cid:133) 

(cid:133) 

Proposal is compatible with existing financial programming. 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement5 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on Revenue 

(cid:59) 

(cid:133) 

Proposal has no financial implications on revenue 

Proposal has financial impact – the effect on revenue is as follows: 

5 

See points 19 and 24 of the Interinstitutional agreement. 

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Budget line 

Revenue 

EUR million (to one decimal place) 

Prior to
action 
[Year 
n-1] 

[Yea
r n] 

Situation following action 

[n+1] [n+2]  [n+3

[n+4] [n+5]

] 

6 

a) Revenue in absolute terms 

b) Change in revenue 

 ∆ 

4.2. 

Human Resources FTE (including officials, temporary and external staff) – see 
detail under point 8.2.1. 

Annual requirements 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

Total  number  of  human 
resources 

0.4 

0.4 

0.4 

0.4 

0.4 

n + 5 
and 
later 

0.4 
p.a. 

5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

IPEEC's  main  objective  is  to  support  agile,  productive  international  cooperation  in 
promoting energy efficiency and energy savings. 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with 
other financial instruments and possible synergy 

As a member, the Commission will have better and more direct access to information 
about  activities  in  the  field  of  energy  efficiency  both  within  the  EU  and  globally. 
This is beneficial for policy making in general and will strengthen the monitoring of 
the progression by Member States towards their energy saving target in 2020. 

Furthermore,  on  many  aspects  of  energy  efficiency  policy,  the  Community  has 
shared competences with Member States. It is desirable that the Community acts in a 
coordinated  way  within  IPEEC.  It  is  proposed  that  the  Community  becomes  a 
member of IPEEC; this implicates making a voluntary financial contribution. 

5.3. 

Objectives, expected results and related indicators of the proposal in the context 
of the ABM framework 

IPEEC's main objective is to facilitate those actions that yield high energy efficiency 
gains. This includes: 

– 

supporting the on-going work of IPEEC members to promote energy efficiency 
and  exchanging  information  about  measures  that  could  significantly  improve 
energy efficiency on sectoral and cross-sectoral bases; 

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Additional columns should be added if necessary i.e. if the duration of the action exceeds 6 years 

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– 

– 

enabling 
technologies, specially for application in developing countries; 

joint  research  and  development 

into  key  energy  efficiency 

facilitating  the  dissemination  of  energy-related  products  and  services  that 
contribute to improving energy efficiency.  

Results:  

Dissemination  of  knowledge  and  best  practices,  with  the  Community  being  active 
within IPEEC according to coordinated positions on matters of shared competence.  

Indicators:  

– 

– 

– 

number of IPEEC members who have adopted new actions/measures on energy 
efficiency as a direct outcome of IPEEC's work; 

number of new measures implemented as result of IPEEC's work; 

share  of  agreed  Community  coordinated  positions  on  relevant  issues  within 
IPEEC. 

5.4.  Method of Implementation (indicative) 

(cid:59)  Centralised Management 

(cid:59) 

(cid:133) 

directly by the Commission 

indirectly by delegation to: 

(cid:133) 

(cid:133) 

executive Agencies 

bodies set up by the Communities as referred to in art. 185 of the 
Financial Regulation 

(cid:133) 

national public-sector bodies/bodies with public-service mission 

(cid:133) 

Shared or decentralised management 

(cid:133)  with Member states 

(cid:133)  with Third countries 

(cid:133) 

Joint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1.  Monitoring system 

Not applicable. 

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

Not applicable. 

6.2.2.  Measures taken  following  an intermediate/ex-post evaluation (lessons  learned from 

similar experiences in the past) 

No measures proposed.  

6.2.3.  Terms and frequency of future evaluation 

After 5 years, in case signals occur of lacking success of and support for IPEEC. 

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7. 

Anti-fraud measures  

Not considered relevant. 

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8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

Type of output 

Av. 
Cost 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5 and 
later 

TOTAL 

Commitment appropriations in EUR million (to 3 decimal places) 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

0.400 

0.060 

0.060 

0.060 

0.060 

0.060 
p.a. 

of 

(Headings 
Objectives, 
actions 
and 
outputs should be 
provided) 

OPERATIONAL 
OBJECTIVE  No.1 
7……… 

Action 
1………………. 

- Output 1 

Sub-total 
Objective 1 

OPERATIONAL 
OBJECTIVE  No.2 
1……… 

Action 
1………………. 

- Output 1 

Sub-total 
Objective 2 

OPERATIONAL 
OBJECTIVE  No.n 

7 

As described under Section 5.3 

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1 

Sub-total 
Objective n 

TOTAL COST 

0.400 

0.060 

0.060 

0.060 

0.060 

0.060 
p.a. 

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8.2. 

Administrative Expenditure 

8.2.1.  Number and type of human resources 

Types of post 

Staff to be assigned to management of the action using existing and/or 
additional resources (number of posts/FTEs) 

Year n 

Year n+1  Year n+2  Year n+3  Year n+4  Year n+5 

A*/AD 

0.222 

0.222 

0.222 

0.222 

0.222 

0.222 

B*, 
C*/AST 

Officials or 
temporary 
staff8 (XX 01 
01) 

0.178 

0.178 

0.178 

0.178 

0.178 

0.178 

Staff  financed9  by  art. 
XX 01 02 

Other  staff10  financed by 
art. XX 01 04/05 

TOTAL 

0.4 

0.4 

0.4 

0.4 

0.4 

0.4 

8.2.2.  Description of tasks deriving from the action 

•  Follow activities in IPEEC 

•  Provide input to work program 

•  Call, prepare and follow up on coordination meetings with MS 

8.2.3. 

Sources of human resources (statutory) 

(cid:133) 

(cid:133) 

(cid:133) 

(cid:59) 

(cid:133) 

Posts currently allocated to the management of the programme to be replaced 
or extended 

Posts pre-allocated within the APS/PDB exercise for year n 

Posts to be requested in the next APS/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 
(internal redeployment) 

Posts required for year n although not foreseen in the APS/PDB exercise of the 
year in question 

8 
9 
10 

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

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8.2.4.  Other  Administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 

Expenditure on administrative management) 

Budget line 

(number and heading) 

EUR million (to 3 decimal places) 

Year 
n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n+5  

and 
later 

TOTAL 

Technical 

1 
and 
assistance (including related staff costs) 

administrative 

Other 

technical 

and 

administrative 

assistance 

- intra muros  

- extra muros 

Total  Technical  and  administrative 
assistance 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

EUR million (to 3 decimal places) 

Type of human resources 

Year n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n+5 

and later 

Officials  and  temporary  staff 
(XX 01 01) 

Staff  financed  by  Art  XX  01 
02  (auxiliary,  END,  contract 
staff, etc.) 

(specify budget line) 

0.027 

0.027 

0.027 

0.027 

0.027 

0.027 p.a. 

0.013 

0.013 

0.013 

0.013 

0.013 

0.013 p.a. 

cost 

of  Human 
Total 
Resources  and  associated 
costs 
in  reference 
amount) 

(NOT 

0.040 

0.040 

0.040 

0.040 

0.040 

0.040 p.a. 

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Calculation– Officials and Temporary agents 

Multi-annual work, so cost are based on average costs of desk officers in Commission 

0.4 fte x (122 x 5/9) + 0.4 fte x (73 x 3/9) + 0.4 fte x (64 x 1/9) = 40,000 Euro 

Calculation Staff financed under art. XX 01 02 

See box above 

8.2.6. Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places)

Year 
n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

XX 01 02 11 01 – Missions 

0.003 

0.010 

0.010 

0.010 

0.010 

TOTAL 

Year 
n+5 

and 
later 

0.010 
p.a. 

XX 01 02 11 02 – Meetings & Conferences 

XX 01 02 11 03 – Committees11  

XX 01 02 11 04 – Studies & consultations 

XX 01 02 11 05 - Information systems 

2 

Total 

Other  Management 

Expenditure (XX 01 02 11) 

3  Other 

expenditure 

administrative 
including reference to budget line) 

nature 

of 

an 
(specify 

expenditure, 
than  human  resources  and 
in 

Total  Administrative 
other 
associated  costs  (NOT 
reference amount) 

included 

0.003 

0.010 

0.010 

0.010 

0.010 

0.010 
p.a. 

Calculation - Other administrative expenditure not included in reference amount 

3 missions at 1000 Euro (year n) - 10 missions at 1000 Euro = 10.000 Euro (years n +) 

Depending on decision of where the permanent location of secretariat will be, these costs may 
change. 

11 

Specify the type of committee and the group to which it belongs. 

EN 

17 

   EN