Preliminary draft amending budget n° 8 to the general budget 2009 - Statement of expenditure by section - Section III : Commission
Date: 2009-07-03
Institutions: Directorate-General for Budget, European Commission
Subjects: EFTA countries, EU aid, European Commission, amending budget, budgetary expenditure, fund (EU), general budget (EU), preliminary draft EC budget, revenue

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 3.7.2009 
COM(2009) 337 final 

PRELIMINARY DRAFT AMENDING BUDGET N° 8 
TO THE GENERAL BUDGET 2009 

STATEMENT OF EXPENDITURE BY SECTION 
Section III - Commission 

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PRELIMINARY DRAFT AMENDING BUDGET N° 8 
TO THE GENERAL BUDGET 2009 

STATEMENT OF EXPENDITURE BY SECTION 
Section III - Commission 

Having regard to: 

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– 

– 

the  Treaty  establishing  the  European  Community,  and  in  particular  Article 272 
thereof, 

the  Treaty  establishing  the  European  Atomic  Energy  Community,  and  in  particular 
Article 177 thereof, 

the  Council  Regulation  (EC,  Euratom)  No  1605/2002  of  25  June  2002  on  the 
Financial Regulation applicable to the general budget of the European Communities1, 
as  last  amended  by  Council  Regulation  (EC)  No  1525/20072,  and  in  particular 
Article 37 thereof, 

The European Commission hereby presents to the budgetary authority the Preliminary Draft 
Amending Budget No 8 to the 2009 budget. 

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2 

OJ L 248, 16.9.2002, p. 1. 
OJ L 343, 27.12.2007, p. 9. 

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TABLE OF CONTENTS 

1. 

2. 

3. 

4. 

5. 

6. 

Introduction .................................................................................................................. 4 

Bluetongue ................................................................................................................... 4 

High Flux Reactor ........................................................................................................ 5 

EUROPOL ................................................................................................................... 6 

EUROJUST.................................................................................................................. 7 

OLAF ........................................................................................................................... 8 

SUMMARY TABLE BY HEADING OF THE FINANCIAL FRAMEWORK ..................... 10 

CHANGES TO THE STATEMENT OF EXPENDITURE BY SECTION 

The changes to the statement of expenditure by section are forwarded separately via the SEI-
BUD system. An English version of the changes to the statement of expenditure by section is 
attached for information as a budgetary annex. 

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1. 

INTRODUCTION 

Preliminary  Draft  Amending  Budget  (PDAB)  No 8  for  the  year  2009  covers  the  following 
elements: 

–  An increase of EUR 49 340 000 in commitment appropriations for budget item 17 04 01 01 
Animal  disease  eradication  and  monitoring  programmes  and  monitoring  of  the  physical 
conditions  of  animals  that  could  pose  a  public  health  risk  linked  to  an  external  factor  – 
New  measures.  This  increase  is  intended  to  strengthen  the  budget  for  the  eradication  of 
bluetongue disease. 

–  The  creation  of  budget  item  10 04 04 02  Operation  of  the  high-flux  reactor  (HFR)  — 

Supplementary HFR programmes (2009 to 2011), with a "p.m." 

–  The  creation  of  budget  item  18 05 02 03  European Police  Office  –  transition  costs,  to  be 
endowed with an amount of EUR 1 250 000 in commitment and payment appropriations. 
These  appropriations  will  be  redeployed  from  budget  article  18 05 09  Prevention  of  and 
fight against crime.  

–  A reinforcement of the Community subsidy to EUROJUST by EUR 3 900 000, of which it 
is  proposed  that  EUR 1 600 000be  covered  by  assigned  revenue  stemming  from  the 
recovery of the EUROJUST surplus for the financial year 2008. Thus, the request for fresh 
commitment  appropriations  in  this  amending  budget  amounts  to  EUR 2 300 000.  The 
corresponding  payment  appropriations  will  come  from  article  18 06 07 Civil  Justice 
programme. 

–  Modifications to the establishment plan of OLAF, without additional financial provisions. 

The net financial impact of this amending budget is EUR 51 640 000 in fresh commitments, 
with no new request for payment appropriations. 

2. 

BLUETONGUE 

Since the second half of 2006 outbreaks of bluetongue serotype 8 and later of serotype 1 have 
occurred in several Member States. Bluetongue is a vector-borne disease, for which slaughter 
of animals of susceptible species is not in general an appropriate measure except in the case of 
animals  clinically  affected  with  bluetongue.  The  spread  of  this  disease  represents  a  serious 
risk to the Community's livestock population. 

Vaccination is the most efficient veterinary measure that may be used to fight bluetongue, and 
a  mass  emergency  vaccination  campaign  is  the  best  option  to  achieve  the  objectives  of 
reducing  clinical  disease  and  losses,  containing  the  spread  of  the  disease,  protecting  free 
territories in the Member States and facilitating safe trade in live animals.  

In  order  to  prevent  the  spread  of  the  disease  as  rapidly  as  possible,  the  Community  has 
contributed  financially  to  costs  incurred  by  the  Member  States  for  the  emergency  measures 
taken to combat the disease, as provided for in Decision 90/424/EEC3. The total cost of the 

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OJ L 224, 18.8.1990, p.19. 

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above  mentioned  vaccination  action  was  estimated,  for  2008,  at  EUR 130 million.  This 
amount was made available via Amending Budget 3/20084.  

In the context of the Amending Letter no 2 to the Preliminary Draft Budget (PDB) 20095, the 
Commission indicated that it would be necessary to revise the 2009 budgetary needs for the 
eradication  of  bluetongue  disease,  after  analysis  of  past  execution  and  assessment  of  the 
ongoing situation. At that time it was expected that an additional amount of EUR 100 million 
on top of the amount of EUR 62 million proposed in the PDB 2009 would be required. 

On the basis of the updated requests from Member States and the amounts still unallocated, 
the  Commission  is  seeking  additional  commitments  of  EUR 49,340 000.  No  additional 
payment appropriations are needed in 2009. 

3. 

HIGH FLUX REACTOR 

On 19 February 2004 the Council adopted a three-year supplementary research programme to 
be  implemented  by  the  Joint  Research  Centre  for  the  European  Atomic  Energy  Community 
(2004-2006) concerning the operation of the Community's High Flux Reactor (HFR) in Petten 
(The  Netherlands).  On  26  November  2007  the  Council  adopted  an  extension  of  one  year 
(2007) to this supplementary programme. This programme therefore expired on 31 December 
2007. The operation of the HFR continued throughout 2008 without a supplementary research 
programme while efforts were made to base its operation and exploitation on an independent 
and  more  durable  legal  regime.  Since  these  efforts  failed,  it  was  necessary  to  provide  for 
continued financial support under a new supplementary research programme. 

The  new  supplementary  research  programme  on  the  operation  of  the  high  flux  reactor  at 
Petten (HFR) has been adopted for a period of three years, starting on 1 January 2009.6 

It  was  not  possible  at  the  time  of  the  2009  budget  procedure  to  foresee  the  timing  of  this 
decision  and  no  budgetary  item  was  included  for  it  in  2009.  With  the  evolution  of  the 
negotiation, it was possible to plan for this programme in the 2010 PDB. Nevertheless, it has 
now to be taken into account for 2009. 

The main scientific and technical objectives of the programme are the following:  

–  To ensure the  safe and reliable operation of the HFR at Petten, in order to guarantee the 

availability of the neutron flux for experimental purposes.  

–  To allow an efficient use of the HFR by research institutes in a broad range of disciplines: 
improvement  of  safety  of  existing  nuclear  reactors,  health  including  the  development  of 
medical  isotopes  to  answer  questions  of  medical  research,  nuclear  fusion,  fundamental 
research  and training and waste management including the possibility to study the safety 
behaviour of nuclear fuels for the new generation of reactor systems. 

The reactor is also used for the commercial production of radio-isotopes for more than 60% of 
the 10 million medical diagnoses executed each year in Europe. Its performance makes it an 
important device for European pharmaceutical companies in this field. Moreover, through its 

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OJ L 208, 5.5.2008, p.1. 
SEC(2008)2707 of 28.10.2008. 
Council Decision 2009/410/Euratom, OJ L 132, 29.5.2009, p.15. 

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location in Europe, the production of the reactor is rapidly directed to the European medical 
centres. This is essential for the most currently used short-life isotopes. 

The HFR is also a training facility hosting doctoral and post-doctoral fellows performing their 
research activities through national or European programmes. 

In  this  supplementary  programme  it  is  indicated  that  the  contribution  will  come  from  three 
participating Member States, namely The Netherlands, France and Belgium, as the financial 
contributions made to the general budget of the European Union by way of assigned revenue.  

The  Commission  will  not  contribute  to  the  operational  cost  of  the  HFR  with  funds  from  its 
budget. However, the Commission needs to create an "entry point" for this programme with a 
token  entry  "p.m."  on  the  new  budget  item  10 04 04 02  Operation  of  the  high-flux  reactor 
(HFR) — Supplementary HFR programmes (2009 to 2011). 

4. 

EUROPOL 

Council  Decision  2009/371/JAI7  establishing  EUROPOL  was  formally  adopted  on  6  April 
2009. According to the Decision, EUROPOL – up to now funded by contributions from the 
Member States - shall operate as an EU agency, under Community funding as from 1 January 
2010. 

The  Council  Decision  contains  a  provision  for  the  funding  by  the  general  budget  of  the 
European  Union  of  part  of  the  costs  incurred  by  EUROPOL  in  2009  which  stem  from  the 
transition to the new financial framework. 

Europol  provided  a  detailed  breakdown  of  2009  transitional  costs,  totalling  EUR 1 337 000. 
The expenditure to be covered includes, inter alia: 

–  the employment of temporary staff to deal with peak workload (to prepare, in parallel to 

the normal workload, the implementation of the new administrative provisions), 

–  translation  costs  of  a  number  of  EUROPOL  Management  Board  Decisions  into  all  EU 

official languages,  

–  Information Technology and travel costs. 

The  Commission  proposes,  as  stipulated  in  the  basic  act,  to  cover  part  of  these  transitional 
costs amounting to EUR 1 250 000, which will be entered on a new budget item 18 05 02 03 
European Police Office – transition costs. 

The  financing  of  these  costs  will  have  no  impact  on  the  margin  of  heading  3a,  since  both 
commitment and payment appropriations will be redeployed from article 18 05 09 Prevention 
of and fight against crime.  

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OJ L 121, 15.5.2009, p.37. 

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5. 

EUROJUST 

The  College  of  EUROJUST  on  22  January  2009  approved  a  decision  amending  its  2009 
budget with an amount of EUR 5,6 million. 

The  increase  requested  by  EUROJUST  is  intended  to  reinforce  both  the  administrative  and 
operational  expenditures  of  the  agency.  EUROJUST  needs  a  reinforcement  of  its  running 
costs  for  the  second  half  of  2009,  mainly  for  staffing  needs  (to  avoid  delays  in  recruitment 
dates)  and  security  issues  (for  the  new  building  HV1).  In  addition,  the  core  business  of 
EUROJUST  needs  to  be  reinforced  to  continue  to  support  coordination  and  facilitation  of 
cross-border  cooperation  on  EUROJUST  cases.  Finally,  EUROJUST  needs  to  pay  the 
remaining costs of the so-called "built-in" package for the new premises, as explained in more 
detail below. 

With  this  amending  budget  and  after  a  detailed  analysis,  the  Commission  is  proposing  to 
reinforce the Community subsidy to EUROJUST by EUR 3,9 million.  

The detailed analysis made by the Commission has led to split the amount asked for in two 
parts: priority and non priority. The Commission is proposing to accept those costs mentioned 
as a priority by the agency. 

This will bring the Community subsidy for 2009 from EUR 22,5 million to EUR 26,4 million. 
The proposed reinforcement is broken down by Title as follows:  

Title 1: EUR 1,24 million  

The current credits under Title 1 are sufficient to cover the salaries until the end of the year 
for all the 130 Temporary Agents (TA) and 12 Contractual Agents (CA) that are currently in 
house. By the end of the year, Eurojust intends to have recruited 14 additional TAs (leading to 
a total of 144), within the limits of its establishment plan as currently authorised, as well as 30 
additional CAs (42 in total), which were already foreseen in the Agency's PDB 2009 request. 
The  additional  appropriations  for  staff  are  intended  to  cover  the  salaries  of  these  new  staff 
members (EUR 940 000), as well as for supplementary clerical and interim services used to 
ensure the business continuity (EUR 300 000). 

Title 2: EUR 1,75 million, of which EUR 1,1 million for the built-in package that still has to 
be paid and EUR 0,65 million for security costs.  

As proposed by the host Member State, it has been decided that EUROJUST will move for 
the  period  2008-2012  (part  of  the  agency  has  moved  on  1/12/2008)  to  a  new  building  at 
"Haagse Veste 1" (HV1), which EUROJUST shares with the International Criminal Court. In 
October 2008, an agreement was reached with the host Member State on this move, especially 
in  relation  to  the  so-called  "built-in"  package  to  cover  the  costs  of  the  new  building  set-up 
(walls,  floors,  doors,  Information  Technology  server  facilities)  for  a  total  cost  of  EUR  3,5 
million  (revised  estimate).  While  EUROJUST  has  already  been  able  to  finance  part  of  this 
cost in its 2008 budget, an amount of EUR 1,1 million remains to be financed in 2009, which 
was not foreseen in the 2009 budget. 

As the agreement also foresees that EUROJUST is taking over the full security costs for the 
HV1  building,  reinforcement  is  necessary  to  recruit  the  necessary  security  staff  (these  costs 
will be shared with the International Criminal Court). The current allocation only covers the 
requirements for 4,5 months, and therefore a reinforcement of EUR 0,65 million is requested. 

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Title 3: EUR 0,91 million 

This represents the following items: 

–  the  reinforcement  for  coordination  meetings  due  to  the  increase  of  the  number  of 

EUROJUST cases by 30 % (EUR 400 000); 

–  the  need  to  have  a  seconded  national  expert  (SNE)  for  each  of  the  27  national  desks, 

requiring 14 additional SNEs (EUR 250 000); and 

–  an  additional  amount  of  EUR 260 000  for  IT  projects,  of  which  EUR 164 000  for  the 
preparation  works  on  the  Secure  Communication Infrastructure  (SCI)  in  light  of  the  new 
EUROJUST Decision of 16 December 20088 (Member States connection) and an amount 
of EUR 96 000 for security audits. 

As  explained  above,  the  Commission  proposes  to  reinforce  the  Community  subsidy  to 
EUROJUST  by  EUR 3,9 million.  It  is  proposed  that  EUR 1,6 million  of  this  amount  be 
covered  by  assigned  revenue  stemming  from  the  recovery  of  EUROJUST's  surplus  for  the 
financial  year  2008.  Thus,  the  request  for  fresh  appropriations  in  this  amending  budget 
amounts to EUR 2,3 million. 

It is proposed to enter the additional appropriations in the budget as follows: 

18 06 04 01 EUROJUST — Subsidy under titles 1 and 2, EUR 1 390 000 

18 06 04 02 EUROJUST — Subsidy under title 3, EUR 910 000 

Commitment  appropriations  will  come  from  the  available  2009  margin  under  the  ceiling  of 
heading 3a. 

The  corresponding  payment  appropriations  will  come  from  article  18 06 07 Civil  Justice 
programme. 

6. 

OLAF 

After OLAF was established, there was a need to recruit rapidly a large number of operational 
fraud  specialists,  who  were  not  available  in  the  Commission  services,  thus  the  budget 
authority transformed a large number of permanent posts in temporary ones in 2003 so that 
the Office could become operational as soon as possible. 

A  large  intake  of  temporary  agents  took  place.  As  these  staff  approached  the  end  of  their 
contracts OLAF needed to take measures to avoid massive departures and the loss of know-
how developed over time. 

A  first  temporary  measure  was  the  renewal  of  temporary  contracts  that  became  indefinite 
contracts. However, only the increase of the proportion of officials to temporary agents over 
time would provide a long-term stable solution. 

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OJ L 138, 4.6.2009, p.14. 

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With this perspective in 2007, an agreement was reached between the Commission, and the 
Staff Associations, to launch external and internal competitions to facilitate the recruitment of 
OLAF temporary agents as officials. External competitions will also provide laureates that are 
not  currently  OLAF  temporary  agents  and  thus  constitute  an  additional  source  for  qualified 
specialists in view of future recruitment.  

The  results  of  the  external  competitions  (AD11,  AD8,  AST4)  are  now  available,  whilst 
internal competitions (AD10, AD8) have been launched and are still ongoing.  

OLAF's  establishment  plan  now  needs  to  be  adapted  in  order  to  allow  the  recruitment  of 
laureates  of  these  competitions  as  permanent  officials.  Since  permanent  officials  cannot  be 
recruited on temporary posts, it is necessary to dispose of both the permanent posts and the 
temporary  ones  for  a  limited  period  of  time  so  that  temporary  agents  can  be  recruited  on 
permanent posts.  

The Commission therefore proposes the integration of the first necessary changes to OLAF's 
establishment  plan  in  order  to  facilitate  progress  with  the  recruitment  of  laureates  of  the 
external  competitions 
that  have  already  been  completed.  However  no  additional 
appropriations will be necessary since only one salary will be paid at any given time and this 
preliminary draft amending budget is therefore budgetary neutral. 

The  proposed  establishment  plan  implies  the  allocation  of  12  additional  AD11  permanent 
posts without financial provision. 

The PDB 2010 already integrates the reduction of the equivalent number of AD11 temporary 
posts from OLAF's establishment plan i.e. the establishment plan 2010 shows no increases in 
the number of posts compared to 2009. 

Once  all  the  competitions  will  be  completed  and,  depending  on  the  proportion  of  OLAF 
temporary agents in the relevant laureate lists, the number of temporary posts that need to be 
converted into permanent posts known, the Commission will propose the necessary budgetary 
measures. 

The revised establishment plan is included in the budgetary annex. 

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SUMMARY TABLE BY HEADING OF THE FINANCIAL FRAMEWORK 

2009 Financial framework 

Budget 2009  
(including AB 1-5 and PDAB 6-7) 

PDAB 8/2009 

CA 

PA 

CA 

PA 

CA 

PA 

Budget 2009  
(including AB 1-5 and PDAB 6-8) 

CA 

PA 

Financial framework 
Heading/subheading 

1. SUSTAINABLE GROWTH 
1a. Competitiveness for growth and 
employment 
1b. Cohesion for growth and 
employment 

Total 
Margin9 

2. PRESERVATION AND 
MANAGEMENT OF NATURAL 
RESOURCES 
Of which market related expenditure and 
direct payments 

Total 
Margin 

3. CITIZENSHIP, FREEDOM, 
SECURITY AND JUSTICE 
3a. Freedom, Security and Justice 
3b. Citizenship 

Total 
Margin10   

13 272 000 000

48 428 000 000

61 700 000 000

46 679 000 000

57 639 000 000

872 000 000
651 000 000
1 523 000 000

4. EU AS A GLOBAL PLAYER11 

7 440 000 000

5. ADMINISTRATION12 

6. COMPENSATION 

Margin 

Margin 

Margin 
TOTAL 

Margin   

7 699 000 000

210 000 000

136 211 000 000

121 901 000 000

13 768 997 000

11 100 585 513

48 426 884 669

34 963 348 789

62 195 881 669

46 063 934 302

4 118 331  

13 768 997 000

11 100 585 513 

48 426 884 669

34 963 348 789 

62 195 881 669

46 063 934 302 

4 118 331  

41 131 356 325

41 083 823 325

49 340 000

41 180 696 325

41 083 823 325 

56 721 437 011

917 562 989  

863 925 000
772 125 542
1 636 050 542

8 112 000  

8 103 930 360
-419 930 360
7 700 730 900
76 269 100
209 112 912
887 088
136 567 143 394
587 019 148

52 566 129 680

49 340 000

2 300 000

2 300 000

617 440 000
800 122 542
1 417 562 542

8 324 169 158

7 700 730 900

209 112 912

116 281 639 494
8 019 523 048

51 640 000

56 770 777 011

52 566 129 680 

868 222 989  

866 225 000
772 125 542
1 638 350 542

5 812 000  

8 103 930 360
-419 930 360
7 700 730 900
76 269 100
209 112 912
887 088
136 618 783 394
535 379 148

617 440 000 
800 122 542 
1 417 562 542 

8 324 169 158 

7 700 730 900 

209 112 912 

116 281 639 494 
8 019 523 048 

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The European Globalisation adjustment Fund (EGF) is not included in the calculation of the margin under Heading 1a. 
The European Union Solidarity Fund (EUSF) amount is entered over and above the relevant headings as foreseen by the IIA of 17 May 2006 (OJ C 139 of 14.6.2006) 
The 2009 margin for heading 4 does not take into account the appropriations related to the Emergency Aid Reserve, or the mobilisation of the Flexibility Instrument. 
For calculating the margin under the ceiling for heading 5, account is taken of the footnote (1) of the financial framework 2007-2013 for an amount of EUR 78 million for the staff 
contributions to the pension scheme. 

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