Proposal for a Council Decision on the conclusion of the Statute of the International Renewable Energy Agency (IRENA) by the European Community and on the exercise of its rights and obligations
Date: 2009-06-26
Institutions: European Commission
Subjects: EU Member State, EU action, EU office or agency, EU programme, drafting of EU law, energy policy, environmental impact, environmental protection, renewable energy

EN 

EN 

   EN 

 
 
COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 26.6.2009 
COM(2009) 326 final 

2009/0085 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the conclusion of the Statute of the International Renewable Energy Agency (IRENA) 
by the European Community and on the exercise of its rights and obligations  

EN 

   EN 

 
 
 
  
 
 
EXPLANATORY MEMORANDUM 

The creation of an "International Renewable Energy Agency" (IRENA), with the objective of 
becoming a centre of excellence for renewable energy, advising governments on drawing up 
national programmes for the introduction of renewable energy, dissemination of information 
about  renewables  and  offering  training  activities  and  advice  on  best  practice  and  financing 
options, has been under discussion for some time. The Statute of IRENA (the "Statute") was 
signed by 75 States, among which 20 Member States, in Bonn on 26 January 2009.  

Article VI of the Statute provides for the possibility for regional inter-governmental economic 
integration organisations to become members. Twenty Member States have already signed the 
statue,  and  there  is  a  clear  need  for  the  Community  to  be  represented  in  an  Agency  where 
some obligations provided for by the Statute affect or are likely to affect the arrangements laid 
down by Community acts adopted in the areas of environment and energy, and thus to affect 
Community  competences.  The  process  of  joining  does  not  entail  any  negotiations  as  the 
Statute was agreed already by 75 States. Therefore joining IRENA can accordingly be made 
on the basis of a Council decision designating the person empowered to sign the Statute on 
behalf of the European Community and providing for its provisional application.  

In  accordance  with  Article  VI.C  of  the  Statute,  it  is  necessary  at  the  conclusion  stage  to 
declare  the  respective  competences  and  responsibilities  of  the  Community  and  its  Member 
States in the performance of their obligations under the Statute. 

Following signature of the Statute, this proposal provides for conclusion of the Statute by the 
European Community as well as for the adoption of a declaration of competences.  

1.1. 

Community signature and conclusion 

Article  XIX  of  the  Statute  foresees  that  the  Statute  remains  open  for  signature, 
including for regional inter-governmental economic integration organisations, until it 
enters  into  force  on  the  thirtieth  day  after  the  date  of  deposit  of  the  twenty-fifth 
instrument of ratification.  

1.2. 

The budget 

The budget (Article XII of the Statute) of the Agency is to be financed by mandatory 
(and  voluntary)  contributions  of  its  members.  The  mandatory  contributions  will  be 
based on the scale of assessment of the United Nations, as to be determined by the 
IRENA Assembly. Contributions amounting to an order of U$25 million per year are 
expected to be needed for the day-to-day functioning of IRENA. On this basis,  the 
Community's  contributions  are  expected  to  be  in  the  region  of  2.5%  of  the  total 
mandatory contributions, or 480.000 Euros per annum. 

1.3. 

Community and Member State responsibilities: Declaration of competences 

It  follows  from  Article  VI.C  of  the  Statute  that  the  Community  should  declare  the 
extent  of  its  competence  with  respect  to  matters  governed  by  the  Statute  and  to 
inform  the  depositary  Government  of  any  relevant  modification  in  the  extent  of  its 
competence.  

EN 

2 

   EN 

 
Article IV of the Statute describes the list of activities the Agency will perform. It is 
the view of the Commission that, at least, the activities relating to analysing and/or 
advising on renewable energy policy Article IV, as well as activities under Article V 
relating to the work programme of the Agency, activities under Article XIV relating 
to  relations  with  other  organisations,  and  activities  under  Article  XV.A  relating  to 
amendments of the Statute, fall under shared Community competence.  

EN 

3 

   EN 

 
2009/0085 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the conclusion of the Statute of the International Renewable Energy Agency (IRENA) 
by the European Community and on the exercise of its rights and obligations  

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, and in particular Article 
175 paragraph 1 in conjunction  with  Article 300 paragraph 2 first subparagraph and Article 
300 paragraph 3 first subparagraph, 

Having regard to the proposal from the Commission, 

Having regard to the opinion of the European Parliament,  

Whereas 

(1) 

On [ ], the Statute of the International Renewable Energy Agency ("the Statute") was 
signed on behalf of the European Community. 

(2) 

It is appropriate for the European Community to conclude the Statute.  

(3) 

(4) 

Both the European Community and its Member States have competence in the areas 
covered by the Statute.  

Article  VI.C  of  the  Statute  foresees  that  regional  intergovernmental  economic 
integration organisations that become members of the International Renewable Energy 
Agency (“IRENA”) declare the extent of their competence with respect to the matters 
governed by the Statute.  

(5) 

The European Community should therefore adopt such a declaration of competence. 

(6) 

The European Community should pay an annual contribution to IRENA to strengthen 
the work of the Agency and to cover additional administrative expenses, foreseen from 
IEE Programme. 

HAS DECIDED AS FOLLOWS:  

The  Statute  of  the  International  Renewable  Energy  Agency  is  hereby  approved  on 

1. 
behalf of the Community. 

Article 1 

EN 

4 

   EN 

 
Article 2 

1. 
The  President  of  the  Council  is  hereby  authorised  to  designate  the  person(s) 
empowered  to  deposit  the  instrument  of  ratification,  on  behalf  of  the  Community,  with  the 
Government  of  the  Federal  Republic  of  Germany  as  depositary  of  the  statute  in  accordance 
with  Article  XIX  and  Article  XX.A  of  the  Statue  in  order  to  express  the  consent  of  the 
Community to be bound. 

The  President  of  the  Council  is  hereby  authorised  to  designate  the  person(s) 
2. 
empowered to deposit, on behalf of the Community, the declaration of competence contained 
in Annex II, in accordance with Article VI.C of the Statute. 

Member States and the Commission shall observe the code of conduct set out in Annex III. 

Article 3 

Article 4 

The European Community shall pay an annual contribution to IRENA as of [1 July 2010]. 

Done at Brussels,  

For the Council 
The President 

EN 

5 

   EN 

 
 
 
 
 
ANNEX I 

Declaration of competences 

1. 

2. 

3. 

Article VI.C. of the Statute provides that the instrument of ratification of accession of 
a  regional  intergovernmental  economic  integration  organisation  shall  contain  a 
declaration of the extent of its competence with respect to the matters governed by 
the Statute. 

In accordance with the Treaty establishing the European Community, the European 
Community  has  competence,  shared  with  the  Member  States,  in  the  field  of 
renewable energy. 

The exercise of competence which Member States of the European Community have 
transferred  to  the  European  Community  pursuant  to  the  Treaties  is,  by  its  nature, 
liable to continuous change. The European Community therefore reserves the right to 
adjust the declaration. 

EN 

6 

   EN 

 
ANNEX II 

Code of conduct 

1. 

2. 

The  code  will  apply  to  all  meetings  organised  within  the  framework  of  the 
International Renewable Energy Agency which are relevant for the implementation 
of the Statute, in particular to meetings of the Assembly and the Council. The code 
also  applies  mutatis  mutandis  to  Article  XV  of  the  Statute  on  amendments 
withdrawal and review. 

On  matters  falling  within  the  competence  of  Member  States,  the  Presidency  will 
convene  on  its  own  initiative  or  at  the  request  of  the  Commission  or  of  a  Member 
State  coordination  meetings  of  EU  Member  States’  delegations  before,  during  and 
after  each  meeting  referred  to  in  paragraph  1,  aiming  at  elaborating  coordinated 
positions.  Draft  statements  on  positions  will  be  circulated  among  Member  States 
beforehand.  Member  States  will  express  these  coordinated  positions  and  exercise 
their voting rights on matters on the basis of these coordinated positions. 

3. 

On matters falling within shared competence, in particular in relation to: 

– 

– 

– 

– 

– 

policy  advice  on  overall  renewable  energy  policy,  such  as  target  setting, 
administrative  barriers,  sustainability  schemes  and  requirements,  cooperation 
with  third  countries  on  counting  renewable  energy  sources  towards  other 
countries’  targets  and  other  issues  covered  by  Directive  2009/28/EC  of  the 
European Parliament and of the Council on the promotion of the use of energy 
from renewable sources,  

relations with other organisations and agreements with other bodies, 

amendments to the Statute,  

the work programme of the Agency, rules of procedure and financial rules, and 
the annual report,  

coordination for electing the Director General and members of the Council; 

the  Commission  will  convene  coordination  meetings  of  EU  Member  States’  delegations 
before,  during  and  after  each  meeting  referred  to  in  paragraph  1,  aiming  at  elaborating 
Community positions. Draft statements on positions will be circulated among Member States 
beforehand.  The  Commission  will  express,  on  behalf  of  the  Community,  Community 
positions on these matters. 

4. 

5. 

In  accordance  with  Article  VI.C  of  the  Statute,  the  Commission,  on  behalf  of  the 
European  Community,  will  exercise  the  Community’s  voting  rights  on  the  basis  of 
Community positions on matters referred to in paragraph 3. 

It may be agreed that in cases where the Community is not represented, the Member 
States  will  exercise  their  voting  rights  on  matters  referred  to  in  paragraph  3  on  the 
basis of Community positions. 

EN 

7 

   EN 

 
6. 

7. 

8. 

The  Commission  and  the  Member  States  will  use  best  endeavours  in  coordination 
meetings on the spot to establish an agreed position. 

If no agreement can be reached on matters referred to in paragraph 3, then the matter 
will  be  referred  without  undue  delay  to  the  Council's  Energy  Working  Group  or  to 
the Permanent Representatives Committee.  

Where no agreement between the Commission and the Member States is reached in 
accordance with paragraph 3, Member States may speak and vote on matters falling 
clearly within their competence on condition that the position will be coherent with 
Community policies and in conformity with Community law. The Commission may 
speak  and  vote  on  matters  falling  clearly  within  Community  competence  to  the 
acquis.
extent 

Community 

necessary 

defend 

the 

to 

EN 

8 

   EN 

 
LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

Membership fee for International Renewable Energy Agency (IRENA) 

2. 

ABM / ABB FRAMEWORK 

Policy Area(s) concerned and associated Activity/Activities: 

Energy and Transport 

0604 Conventional and renewable energies 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative 
assistance lines (ex- B..A lines)) including headings: 

060406 Competitiveness and Innovation Framework Programme – Intelligent Energy 
– Europe Programme 

3.2. 

Duration of the action and of the financial impact: 

480.000 per annum 

3.3. 

Budgetary characteristics : 

Budget 
line 

060406 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

Non-
comp 

Diff1 

NO 

YES 

YES 

No 1a 

1 

Differentiated appropriations 

EN 

9 

   EN 

 
                                                 
4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1. 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

EUR million (to 3 decimal places) 

Expenditure type 

Section 
no. 

n + 1

n + 2

n + 3

n + 4 

Year 
n 

n + 5 
and 
later 

Total 

Operational expenditure2 

Commitment Appropriations 
(CA) 

8.1. 

Payment 
(PA) 

Appropriations 

a 

b 

0.240  0.480 

0.480 

0.480 

0.480 

0.240  0.480 

0.480 

0.480 

0.480 

0.480 
p.a. 

0.480 
p.a. 

Administrative expenditure within reference amount3 

Technical  &  administrative 
assistance (NDA) 

8.2.4. 

c 

x 

x 

x 

x 

x 

x 

x 

TOTAL REFERENCE AMOUNT 

Commitment 
Appropriations 

Payment Appropriations 

a+c

b+c

0.240  0.480 

0.480 

0.480 

0.480 

0.240  0.480 

0.480 

0.480 

0.480 

Administrative expenditure not included in reference amount4 

Human 
associated 
(NDA) 

resources 

and 
expenditure 

Administrative  costs,  other 
than  human  resources  and 
not 
associated 
included 
reference 
in 
amount (NDA) 

costs, 

8.2.5. 

d 

0.040  0.040 

0.040 

0.040 

0.040 

8.2.6. 

e 

0.005  0.005 

0.005 

0.005 

0.005 

Total indicative financial cost of intervention 

TOTAL CA including cost 
of Human Resources 

TOTAL  PA  including  cost 
of Human Resources 

a+c
+d
+e 

b+c
+d
+e 

0.285  0.525 

0.525 

0.525 

0.525 

0.285  0.525 

0.525 

0.525 

0.525 

0.480 
p.a. 

0.480 
p.a. 

0.040 
p.a. 

0.005 
p.a. 

0.525 
p.a. 

0.525 
p.a. 

2 
3 
4 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 
Expenditure within article xx 01 04 of Title xx. 
Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

EN 

10 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Co-financing details 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please 
specify  which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in 
the table below (additional lines may be added if different bodies are foreseen for the 
provision of the co-financing): 

EUR million (to 3 decimal places) 

Co-financing body 

Member  States  (in  case  all 
would  become  member  of 
IRENA,  currently  20  are 
member) 

f 

Non EU-countries (based on 
countries that are Member or 
shown  interest  to  become  a 
member;  may  expand  over 
time) 

TOTAL  CA  including  co-
financing 

a+c
+d
+e
+f 

Year 
n 

n + 1

n + 2

n + 3

n + 4 

7.2 

14.5 

14.5 

14.5 

14.5 

2.4 

4.8 

4.8 

4.8 

4.8 

9.6 

19.8 

19.8 

19.8 

19.8 

Total 

n + 5 
and 
later 

14.5 
p.a. 

4.8 
p.a. 

19.8 
p.a. 

4.1.2.  Compatibility with Financial Programming 

(cid:59) 

(cid:133) 

(cid:133) 

Proposal is compatible with existing financial programming. 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement5 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on Revenue 

(cid:59) 

(cid:133) 

Proposal has no financial implications on revenue 

Proposal has financial impact – the effect on revenue is as follows: 

5 

See points 19 and 24 of the Interinstitutional agreement. 

EN 

11 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Budget line 

Revenue 

EUR million (to one decimal place) 

Prior to
action 
[Year 
n-1] 

[Yea
r n] 

Situation following action 

[n+1] [n+2]  [n+3

[n+4] [n+5]

] 

6 

a) Revenue in absolute terms 

b) Change in revenue 

 ∆ 

4.2. 

Human Resources FTE (including officials, temporary and external staff) – see 
detail under point 8.2.1. 

Annual requirements 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

Total  number  of  human 
resources 

0.4 

0.4 

0.4 

0.4 

0.4 

n + 5 
and 
later 

0.4 
p.a. 

5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

IRENA's main objective is to disseminate best practices both within the EU as on a 
global level in the field of renewables. 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with 
other financial instruments and possible synergy 

As  a  member,  the  Commission  would  have  better  and  more  direct  access  to 
information  about  activities  in  the  field  of  renewables  both  within  the  EU  and 
globally. This is beneficial for policy making in general (f.i. sustainability discussion 
of biofuels and biomass) and would strengthen the monitoring of the progression by 
Member States towards their binding renewable target in 2020. 

Furthermore,  on  many  aspects  of  renewable  energy  policy,  the  Community  has 
shared competences with Member States. It is desirable that the Community acts in a 
coordinated  way  within  IRENA.  In  the  proposed  Community  mandate  for  signing 
IRENA  it  is  proposed  that  the  Community  becomes  a  member  of  IRENA;  this 
implicates membership fees. 

6 

Additional columns should be added if necessary i.e. if the duration of the action exceeds 6 years 

EN 

12 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
5.3. 

Objectives, expected results and related indicators of the proposal in the context 
of the ABM framework 

IRENA's main objective is to disseminate best practices both within the EU as on a 
global level in the field of renewables. This includes: 

– 

– 

The  promotion  of  renewable  energy  technology  in  the  EU  and  globally  for  a 
broader  market  uptake,  in  particular  to  bring  down  costs  but  also  to  increase 
market experience. 

To  reduce  barriers  for  renewable  energy  and  stimulate  best  practice  and 
awareness rising.  

Results:  

Dissemination  of  knowledge  and  best  practices,  with  the  Community  being  active 
within IRENA according to coordinated positions on matters of shared competence.  

Indicators:  

– 

– 

– 

Number of IRENA members who have adopted new actions/ measures on RES 
as a direct outcome of IRENA advice. 

Number of new measures implemented as result of IRENA advice. 

Share  of  agreed  Community  coordinated  positions  on  relevant  issues  within 
IRENA 

5.4.  Method of Implementation (indicative) 

(cid:59)  Centralised Management 

(cid:59) 

(cid:133) 

directly by the Commission 

indirectly by delegation to: 

(cid:133) 

executive Agencies 

(cid:133) 

bodies set up by the Communities as referred to in art. 185 of the 
Financial Regulation 

(cid:133) 

national public-sector bodies/bodies with public-service mission 

(cid:133) 

Shared or decentralised management 

(cid:133)  with Member states 

(cid:133)  with Third countries 

(cid:133) 

Joint management with international organisations (please specify) 

Relevant comments: 

EN 

13 

   EN 

 
6. 

MONITORING AND EVALUATION 

6.1.  Monitoring system 

Not applicable 

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

Not applicable 

6.2.2.  Measures taken  following  an intermediate/ex-post evaluation (lessons learned from 

similar experiences in the past) 

Based on low performance on indicators the continuation of the annual contribution 
could be reconsidered.  

6.2.3.  Terms and frequency of future evaluation 

After 5 years, in case signals occur of lacking success of and support for IRENA. 

7. 

ANTI-FRAUD MEASURES  

Not considered relevant 

EN 

14 

   EN 

 
8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

Type of output 

Av. 
cost 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5 and 
later 

TOTAL 

Commitment appropriations in EUR million (to 3 decimal places) 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

0.240 

0.480 

0.480 

0.480 

0.480 

0.480 
p.a. 

of 

(Headings 
Objectives, 
and 
actions 
outputs should be 
provided) 

OPERATIONAL 
OBJECTIVE  No.1 
7……… 

Action 
1………………. 

- Output 1 

Sub-total 
Objective 1 

OPERATIONAL 
OBJECTIVE  No.2 
1……… 

Action 
1………………. 

- Output 1 

Sub-total 
Objective 2 

7 

As described under Section 5.3 

EN 

15 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
OPERATIONAL 
OBJECTIVE  No.n 
1 

Sub-total 
Objective n 

TOTAL COST 

0.240 

0.480 

0.480 

0.480 

0.480 

0.480 
p.a. 

EN 

16 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
8.2. 

Administrative Expenditure 

8.2.1.  Number and type of human resources 

Types of post 

Staff to be assigned to management of the action using existing and/or 
additional resources (number of posts/FTEs) 

Year n 

Year n+1  Year n+2  Year n+3  Year n+4  Year n+5 

A*/AD 

0.222 

0.222 

0.222 

0.222 

0.222 

0.222 

B*, 
C*/AST 

Officials or 
temporary 
staff8 (XX 01 
01) 

0.178 

0.178 

0.178 

0.178 

0.178 

0.178 

Staff  financed9  by  art. 
XX 01 02 

Other  staff10  financed by 
art. XX 01 04/05 

TOTAL 

0.4 

0.4 

0.4 

0.4 

0.4 

0.4 

8.2.2.  Description of tasks deriving from the action 

•  Follow activities in IRENA 

•  Provide input to work program 

•  Call, prepare and follow up on coordination meetings with MS 

8.2.3. 

Sources of human resources (statutory) 

(cid:133) 

(cid:133) 

(cid:133) 

(cid:59) 

(cid:133) 

Posts currently allocated to the management of the programme to be replaced 
or extended 

Posts pre-allocated within the APS/PDB exercise for year n 

Posts to be requested in the next APS/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 
(internal redeployment) 

Posts required for year n although not foreseen in the APS/PDB exercise of the 
year in question 

8 
9 
10 

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

EN 

17 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
8.2.4.  Other  Administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 

Expenditure on administrative management) 

Budget line 

(number and heading) 

EUR million (to 3 decimal places) 

Year 
n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n+5  

and 
later 

TOTAL 

Technical 

1 
and 
assistance (including related staff costs) 

administrative 

Executive agencies11 

Other 

technical 

and 

administrative 

assistance 

- intra muros  

- extra muros 

Total  Technical  and  administrative 
assistance 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

EUR million (to 3 decimal places) 

Type of human resources 

Year n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n+5 

and later 

0.027 

0.027 

0.027 

0.027 

0.027 

0.027 p.a. 

0.013 

0.013 

0.013 

0.013 

0.013 

0.013 p.a. 

Officials  and  temporary  staff 
(XX 01 01) 

Staff  financed  by  Art  XX  01 
02  (auxiliary,  END,  contract 
staff, etc.) 

(specify budget line) 

cost 

Total 
of  Human 
Resources  and  associated 
costs 
in  reference 
amount) 

(NOT 

0.040 

0.040 

0.040 

0.040 

0.040 

0.040 p.a. 

11 

Reference should be made to the specific legislative financial statement for the Executive Agency(ies) 
concerned. 

EN 

18 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Calculation– Officials and Temporary agents 

Multi-annual work, so cost are based on average costs of desk officers in Commission 

0.4 fte x (122 x 5/9) + 0.4 fte x (73 x 3/9) + 0.4 fte x (64 x 1/9) = 40,000 Euro 

Calculation– Staff financed under art. XX 01 02 

See box above 

8.2.6. Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places)

Year 
n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

XX 01 02 11 01 – Missions 

0.005 

0.005 

0.005 

0.005 

0.005 

TOTAL 

Year 
n+5 

and 
later 

0.005 
p.a. 

XX 01 02 11 02 – Meetings & Conferences 

XX 01 02 11 03 – Committees12  

XX 01 02 11 04 – Studies & consultations 

XX 01 02 11 05 - Information systems 

2 

Total 

Other  Management 

Expenditure (XX 01 02 11) 

3  Other 

expenditure 

administrative 
including reference to budget line) 

nature 

of 

an 
(specify 

expenditure, 
than  human  resources  and 
in 

Total  Administrative 
other 
associated  costs  (NOT 
reference amount) 

included 

0.005 

0.005 

0.005 

0.005 

0.005 

0.005 
p.a. 

Calculation - Other administrative expenditure not included in reference amount 

5 missions at 1000 Euro = 5000 Euro 

Depending on decision of where the permanent location of secretariat will be, these costs may 

12 

Specify the type of committee and the group to which it belongs. 

EN 

19 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
change. 

EN 

20 

   EN