Proposal for a Council Decision on the European Year of Volunteering (2011) {SEC(2009)725}
Date: 2009-06-03
Institutions: European Commission
Subjects: EU action, EU programme, European Union, social life, voluntary work

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 3.6.2009 
COM(2009) 254 final 

2009/0072 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the European Year of Volunteering (2011) 

{SEC(2009)725} 

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EXPLANATORY MEMORANDUM 

1. 

Introduction 

Volunteering  is  a  core  expression  of  civic  participation  and  democracy,  putting  European 
values  such  as  solidarity  and  non  discrimination  into  action  and  contributing  to  the 
harmonious development of our societies. It plays an important role in sectors as varied and 
diverse  as  education,  youth,  culture,  sport,  environment,  health,  social  care,  consumer 
protection, humanitarian aid, development policy, research,  equal opportunities and external 
relations.  At  the  same  time,  volunteering  is  also  an  important  learning  opportunity  because 
getting involved in voluntary work provides citizens with new skills and heightens their sense 
of belonging to society.  

Volunteering therefore has twin benefits: it both contributes to the social cohesion of society 
with  the  results  it  achieves  and  the  bonds  of  solidarity  it  creates  and  it  helps  the  volunteers 
themselves by boosting their skills and personal development. These twin benefits make a real 
contribution  to  the  EU’s  social  agenda,  which  aims  to  create  more  opportunities  for  EU 
citizens,  improve  access  to  quality  services  and  demonstrate  solidarity  with  those  who  are 
affected negatively by change. In difficult economic times, it is even more important for the 
European  Union  to  recognise  the  value  of  volunteering.  In  addition,  from  an  international 
perspective,  volunteering  is  an  expression  of  solidarity  with  the  developing  world  and  an 
acknowledgement  of  the  inter-dependence  of  all  communities  in  an  increasingly  globalised 
world.  

Europe  has  a  strong  tradition  of  volunteering,  often  based  on  membership  of  civil  society 
organisations. Over the past decades, civic participation has undergone significant change as 
societies have moved towards greater individualism and put more emphasis on the values of 
autonomy and self-expression. This is a challenge for volunteering, since the sector now has 
to adapt to new types and forms of participation, often characterised by selective, short-term 
engagement. At national level, Member States and other stakeholders need to modernise their 
policies and infrastructure to allow more people to volunteer in different ways and stages of 
their life. There is a need to develop  employer-supported volunteering,  to find new ways to 
involve young people and to learn how to unlock the potential of older people.  

A European Year of Volunteering will seek to promote deeper and more structured dialogue 
and exchange of good practices on these issues between authorities and other stakeholders in 
the Member States. It will thus help improve the conditions for volunteering in the European 
Union. 

2. 

A European Year of Volunteering 

2.1. 

Challenges and opportunities  

EU  Member  States  have  a  rich  diversity  of  traditions,  perceptions,  cultures  and  legal 
frameworks regarding volunteering. Yet, despite the differences in national situations, all over 
Europe people engage in volunteering for basically the same underlying values and reasons. 
Helping others is important to them and the benefits for society are clear. Voluntary activities 
reduce  racism  and  prejudice  and  contribute  to  intercultural  and  inter-religious  dialogue. 
Volunteering  includes  all  age  groups  and  therefore  has  the  potential  to  foster  inter-
generational  solidarity.  The  active  participation  of  young  people  in  society  can  be  fostered 
through volunteering. It also shows great potential when it comes to promoting active ageing 

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and  addressing  demographic  change  since  it  gives  the  opportunity  to  use  older  people’s 
experience for the benefit of society.  

Companies  find  value  in  supporting  voluntary  activity,  often  as  part  of  their  strategies  for 
corporate  social  responsibility.  Through  its  learning  dimension  and  through  the  skills  it 
provides,  volunteering  improves  people’s  employability.  It  can  also  be  a  path  to  active 
engagement during periods of unemployment, helping people avoid marginalisation, fleshing 
out  their  profile  as  job  seekers  and  facilitating  reintegration  in  the  labour  market.  This  is 
particularly valuable now as societies face the consequences of the current economic crisis. 

But as society changes, so do the demands that are put on people regarding education, careers 
and the time they can dedicate to their families and to leisure. These changes affect how much 
time  people  can  give  to  volunteering,  when  and  how  they  want  to  volunteer,  and  the 
expectations they have of the organisations they volunteer to assist. Competent authorities and 
civil society organisations in all Member States face, to varying degrees, the same challenges 
of  encouraging  more  people  to  volunteer,  making  it  easier  for  them  to  contribute,  and 
ensuring  adequate  standards  for  the  activities  carried  out.  Appropriate  incentives  must  be 
devised for individuals and companies. The right balance should be struck between achieving 
a  higher  degree  of  professionalism  and  preserving  the  freedom  and  flexibility  that  are  such 
valued  characteristics  of  the  sector.  In  all  Member  States  there  are  also  real  barriers  to 
realising  the  potential  positive  impact  of  volunteering,  such  as  the  lack  of  awareness, 
information  and  support  systems  (training  etc.),  discouraging  legal  provisions,  limited 
international exchange schemes and the absence of a legal status. 

European volunteer organisations are aware of the fact that the skills and qualifications of the 
volunteers do not always match with the needs of developing countries. However, where care 
has been taken to match the skills and experience of volunteers with the development needs of 
a  particular  group  or  community,  the  volunteers  are  often  able  to  make  significant 
contributions  to  improving  the  quality  of  life  for  the  community  or  to  opening  up  a  greater 
range of opportunities in an increasingly globalised world.  

Volunteering  is  far  from  having  fulfilled  its  potential.  Although  3  out  of  10  Europeans 
actively volunteer, close to 8 out of 10 consider helping others an important part of their life. 
The  gap  between  actual  and  potential  volunteers  is  even  more  significant  among  young 
people: although only 16 % of young Europeans are engaged in voluntary activities, almost 3 
in  4  are  in  favour  of  making  more  programmes  encouraging  voluntary  work  available.  Big 
differences  between  countries  prove  both  the  need  for  and  the  potential  of  mutual  learning. 
Real potential can also be unlocked by increasing the mobility of volunteers in the European 
Union. 

Therefore  we  need  to  facilitate  peer  learning  and  awareness  Europe-wide  to  boost  the 
professionalization of the sector, so that the Member States and civil society can better meet 
the above-mentioned challenges. This will help unlock the potential of volunteering in Europe 
and step up delivery of the Union’s social objectives. 

2.2.  Objectives and activities 

In line with the EU’s renewed social agenda, the overall purpose of the European Year will be 
to  encourage  and  support  —  notably  through  exchanging  experience  and  good  practices  — 
the efforts made by Member States, local and regional authorities and civil society to create 
the  conditions  conducive  to  volunteering  in  the  European  Union.  Four  objectives  are 
proposed: 

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(1)  Work  towards  an  enabling  environment  for  volunteering  in  the  EU  -  To  anchor 
volunteering as part of promoting civic participation and people-to-people activities in 
an EU context; 

(2) 

(3) 

(4) 

Empower  volunteer  organisations  and  improve  the  quality  of  volunteering  -  To 
facilitate  volunteering  and  to  encourage  networking,  mobility,  cooperation  and 
synergies between volunteer organisations and other sectors in an EU context;  

Reward and recognise volunteering activities - To encourage appropriate incentives 
for  individuals,  companies  and  volunteer-development  organisations  and  gain  more 
systematic  recognition  for  volunteering  by  policy  makers,  civil  society  organisations 
and employers for skills and competences developed through volunteering.  

Raise awareness about the value and importance of volunteering - To raise general 
awareness  of  the  importance  of  volunteering  as  an  expression  of  civic  participation 
and an example of people-to-people activity which contributes to issues which are of 
common  concern  of  all  Member  States,  such  as  a  harmonious  societal  development 
and economic cohesion. 

In  line  with  these  objectives,  the  activities  of  the  Year  will  focus  at  European  level  on  the 
exchange of good practices and on communication and awareness-raising measures, such as 
high-visibility events involving all stakeholders. Similar activities will be run in the Member 
States  through  national  coordination  structures.  An  important  aspect  will  be  mobilising 
volunteer  organisations  and  other  stakeholders  to  launch  and  continue  schemes  during  the 
Year. 

Volunteering  is  a  core  part  of  several  community  programmes  that  mainly  promote  the 
mobility  of  volunteers,  such  as  the  Youth  in  Action  programme  —  notably  through  the 
European  Voluntary  Service  —  the  Life  Long  Learning  programme  and  the  Europe  for 
Citizens  programme.  Organisations  active  in  this  field  are  also  receive  EU  support  in  the 
fields  of  humanitarian  aid,  development  policy,  human  rights,  health  and  environment  and 
consumer  protection.  This  proposal  therefore  builds  on  the  mobilisation  efforts  made  under 
other  EU  programmes,  which  will  be  important  vehicles  for  implementing  the  Year. 
Communication and awareness-raising schemes during the Year will be complemented by a 
critical  mass  of  concrete  projects  related  to  volunteering  in  numerous  sectors.  All  these 
projects (and the programmes which support them) will benefit from the additional visibility 
that the ‘European Year of Volunteering’ label will bring them and from the public awareness 
campaign. 

3. 

Consultations 

The Commission has been considering the greater role that Europe could play in the field of 
volunteering for some time. The European Voluntary Service was established in 1996. Since 
2002  volunteering  has  been  a  key  aspect  of  youth  policy  and  one  of  the  agreed  common 
objectives within the Open Method of Coordination on youth policies. The Commission also 
consulted the European Economic and Social Committee in April 2006 on the future direction 
of volunteering. In its opinion of December 20061 the Committee recommended activities at 
European level to raise awareness of the importance of volunteering. This idea received wide 

1 

Opinion  of  the  European  Economic  and  Social  Committee:  ‘Voluntary  activity:  its  role  in  European 
society and its impact’, Doc. SOC/243 — CESE 1575/2006. 

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support by key stakeholders and the European Parliament, which adopted a Resolution2 to this 
end in July 2008 calling for the designation of 2011 as the European Year of Volunteering. 

The Commission has held regular, open and transparent discussions on this initiative with the 
main stakeholders. In addition, a number of recent consultations have covered issues linked to 
volunteering:  

•  consultations  relating  to  the  Commission’s  current  programmes  on  active  citizenship, 

youth, culture and lifelong learning (education and training), 

•  the consultation process held as part of preparations for the new European framework on 

youth policy cooperation in the autumn of 2008. 

The results of the consultations indicate that a proposal for a European Year of Volunteering 
would  be  welcomed  by  all  stakeholders.  The  stakeholders  highlighted  the  potential  of 
designating a European Year in terms of communication and mobilisation and provided useful 
suggestions  on  the  purpose  and  design  of  the  initiative.  The  results  of  discussions  with 
stakeholders  have  been  used  to  define  the  objectives  and  points  of  action  for  the  European 
Year. The run-up to the European Year will bring further opportunities for a broad range of 
stakeholders to contribute to its design and preparation. 

Pertinence  of  the  proposed  instrument,  subsidiarity  and  added  value  of  EU 

4. 
involvement  

The European Union has limited competence in the field of volunteering and its action should 
not go beyond supporting the efforts of the Member States. A European Year of Volunteering, 
respecting  the  principle  of  subsidiarity,  is  an  adequate  means  to  address  the  challenges 
presented above. 

Exchanging information and raising awareness of the potential for a better use of volunteering 
as  a  form  of  civic  participation  will  help  the  EU  achieve  its  objectives,  such  as  raising  the 
standard of living and quality of life, contributing to a high level of employment, improving 
social cohesion and combating social exclusion. 

To achieve these aims and the above-mentioned Community objectives, it is necessary to take 
coherent measures involving people of all age groups and which reflect the multidimensional 
nature of volunteering, going beyond the aspects of education or social inclusion. However, 
the  Treaty  does  not  explicitly  provide  the  powers  to  underpin  this  action.  Therefore,  the 
Commission proposes basing the European Year of Volunteering on Article 308 of the Treaty, 
according  to  which  the  Council  may  take  appropriate  measures,  acting  unanimously  on  a 
proposal from the Commission and after consulting the European Parliament. 

The  European  Year  will  be  implemented  in  close  cooperation  with  the  Member  States,  the 
European  Parliament,  the  European  Economic and  Social  Committee,  the  Committee  of  the 
Regions and with civil society organisations at different levels. 

The objectives of the proposal cannot be achieved to a sufficient extent solely by action by the 
Member States, because action at national level alone would not reap the benefits of EU-wide 
exchanges,  sharing  experiences  and  good  practice  between  Member  States.  Coordination  at 

2 

Written Declaration 0030/2008 of 15 July 2008. 

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EU level adds a European dimension and helps increase the impact of the European Year in 
terms of awareness-raising, visibility and transnational exchange of ideas and good practice. 

The  European  Year  of  Volunteering  can  generate  policy  debates,  encourage  peer-learning 
among volunteer-development organisations and boost the exchange of good practice between 
the  Member  States  to  create  the  conditions  conducive  to  volunteering,  where  people’s 
willingness  to  engage  in  voluntary  activities  is  matched  by  improved  and  more  accessible 
opportunities. 

The  Year  will  raise  awareness  of  the  value  of  volunteering  to  foster  social  cohesion  and 
improve  people’s  employability.  In  this  sense  it  addresses  problems  all  Member  States  are 
facing. It will heighten the sense of belonging and commitment of citizens to their society at 
all levels — local, regional, national and European. Through transnational exchange of ideas 
and cooperation, the European Year will highlight the link between voluntary engagement at 
local level and its significance in the wider European context.  

By  participating  in  the  European  Year,  volunteers,  volunteer  organisations  and  other 
stakeholders  at  local,  regional,  national  and  European  level  will  have  a  greater  impact  and 
gain wider recognition for their efforts. The Year will generate a critical mass of activities and 
therefore help boost the impact of existing policies on volunteering. 

5. 

Budget and implementation 

The  Commission  will  implement  the  decision  at  the  Community  level.  The  Member  States 
will be strongly involved in the implementation of the year through their national coordination 
bodies  which  will  receive  Community  co-financing.  The  Commission  will  also  convene 
meetings  of  the  national  coordinators  in  order to  coordinate  the  implementation.  In  view  of 
the  small  budget,  the  proposal  does  not  foresee  a  formal  Committee  to  be  involved  in  the 
implementation.  

At  the  Community  level,  the  European  Parliament,  the  European  Economic  and  Social 
Committee  and  the  Committee  of  the  Regions  will  be  associated  in  the  activities  of  the 
European Year.  

The budget for the 2011 European Year will be EUR 6 000 000. In addition, the Commission 
has proposed allocating EUR 2 000 000 under the preliminary draft budget for the year 2010 
to carry out preparatory work. 

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2009/0072 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the European Year of Volunteering (2011) 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, and in particular Article 
308 thereof, 

Having regard to the proposal from the Commission,3  

Having regard to the opinion of the European Parliament,4 

Whereas: 

(1) 

(2) 

(3) 

(4) 

(5) 

The  Community  and  the  Member  States  aim  to  promote  the  development  of  human 
resources with a view to a high level of employment and combating social exclusion. 

Pursuant to Article 3.1 (q) of the Treaty, the Community contributes to education and 
training of quality.  

Volunteering  constitutes  a  non-formal  learning  experience  which  enables  both  the 
development of professional skills and competences as well as a major form of active 
civic  participation.  Actions  carried  out  by  volunteers  of  all  ages  are  crucial  to  the 
development of democracy, one of the founding principles of the European Union, and 
contribute to the development of human resources and to the social cohesion.  

In  fast-changing  societies  there  is  a  need  to  ensure  the  effectiveness  of  volunteer-
supporting infrastructure to allow more people to engage in voluntary activities. It is 
therefore  important  to  support  peer-learning  and  the  exchange  of  good  practices  at 
Community level. 

The  1997  Intergovernmental  Conference  adopted  Declaration  38  on  volunteering,5 
which  was  attached  to  the  final  act  of  the  Treaty  of  Amsterdam  and  recognised  the 
important  contribution  made  by  voluntary  service  activities  to  developing  social 
solidarity. 

3 
4 
5 

OJC, ,p.. 
OJC, ,p.. 
Declaration 38 on voluntary service activities, see: http://eur-
lex.europa.eu/en/treaties/dat/11997D/htm/11997D.html. 

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(6) 

(7) 

(8) 

(9) 

In its Communication of June 1997 on promoting the role of voluntary organisations 
and  foundations  in  Europe,6  the  Commission  emphasised  three  aspects  of  voluntary 
organisations and foundations: the economic aspect of creating jobs, the social aspect 
of  helping  define  social  policies  and  thereby  contributing  to  social  progress  and  the 
political aspect, fostering democracy, citizenship and civic participation.  

Following the 2001 White Paper on Youth,7 volunteering was recognised in 2002 by 
the  Member  States  as  a  key  aspect  of  youth  policy  and  Member  States  agreed  on 
common objectives for voluntary activities of young people within the Open Method 
of Coordination for Youth.8  

In December 2006, the European Economic and Social Committee asked the European 
Commission  ‘to  announce  a  Year  of  Volunteers,  and  to  publish  a  White  Paper  on 
voluntary activity and active citizenship in Europe at the earliest opportunity’9. 

In March 2008, the European Parliament adopted a report on the ‘Role of volunteering 
in  contributing  to  economic  and  social  cohesion’  which  encouraged  Member  States 
and regional and local authorities to recognise the value of volunteering in promoting 
social and economic cohesion.10 

(10) 

In  July  2008  the  European  Parliament  adopted  a  written  Declaration  calling  for  a 
European Year of Volunteering in 2011.11 

(11)  On  20  November  2008,  the  Council  adopted  a  Recommendation  on  the  mobility  of 
young  volunteers  across  Europe,  which  aims  to  increase  cross-border  volunteering 
amongst young people within the EU.12  

(12)  Volunteering is targeted by several community programmes that focus on mobility in 
volunteering,  such  as  the  European  Voluntary  Service  of  the  Youth  in  Action 
programme,  the  Life  Long  Learning  programme  and  the  Europe  for  Citizens 
programme.  

(13)  There exists a large variety of voluntary activities throughout Europe which should be 

preserved and developed further.  

(14)  Volunteering  has  the  potential  to  contribute  to  the  harmonious  development  of 
European  societies.  Voluntary  activities  constitute  a  rich  non-formal  learning 
experience  which  enhances  professional  skills  and  competences,  contributes  to 
employability  and  a  sense  of  solidarity,  develops  social  skills,  smoothes  integration 
into society and fosters civic participation.  

6 
7 
8 
9 

10 

11 
12 

Doc. COM (97) 241 final of 06.06.1997;. 
Doc. ‘A new impetus for European youth’, COM (2001) 681 final of 21.11.2001. 
Doc. COM(2004)337 final. 
Opinion  of  the  European  Economic  and  Social  Committee:  ‘Voluntary  activity:  its  role  in  European 
society and its impact’, Doc. SOC/243 — CESE 1575/2006. 
Doc.  A6/0070/2008,  Report  on  the  role  of  volunteering  in  contributing  to  economic  and  social 
<DocRef>(2007/2149(INI)), 
cohesion’ 
Regional 
Development, rapporteur: Marian Harkin. 
Written Declaration 0030/2008 of 15 July 2008. 
Council  Recommendation  of  20  November  2008  on  the  mobility  of  young  volunteers  across  the 
European Union (2008/C 319/03). 

</DocRef><Commission>Committee 

on 

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(15)  Despite this, the potential of volunteering is still not fully realised. A European Year 
of Volunteering will provide the opportunity to demonstrate in a European context that 
volunteering increases civic participation. It can help foster a sense of belonging and 
commitment  of  citizens  to  their  society  at  all  levels  —  local,  regional,  national  and 
European. 

(16)  The  Year  2011  will  be  the  10th  Anniversary  of  the  2001  International  Year  of 

Volunteers of the United Nations.  

(17)  This  Decision  establishes  a  financial  envelope,  which  is  to  constitute  the  prime 
reference  for  the  budgetary  authority  within  the  meaning  of  point  37  of  the 
Interinstitutional  Agreement  of  17  May  2006  between  the  European  Parliament,  the 
the  Commission  on  budgetary  discipline  and  sound  financial 
Council  and 
management13.  

(18)  The  objectives  of  the  proposed  European  Year  cannot  be  fully  achieved  at  Member 
States  level  due  to  the  need  for  transnational  exchange  of  information  and  the 
Community-wide dissemination of good practice, and can therefore, by reason of the 
scale  of  the  proposed  action,  be  better  achieved  at  Community  level.  In  accordance 
with  the  principle  of  proportionality,  as  set  out  in  Article  5  of  the  EC  Treaty,  this 
Decision does not go beyond what is necessary to achieve those objectives,  

HAS ADOPTED THIS DECISION:  

Article 1 

Subject 

The year 2011 shall be designated as the 'European Year of Volunteering' (hereinafter referred 
to as 'the European Year'). 

Article 2 

Objectives 

The  overall  purpose  of  the  European  Year  shall  be  to  encourage  and  support  —  notably 
through the exchange of experience and good practices — the efforts of the Member States, 
local  and  regional  authorities  and  civil  society  to  create  the  conditions  conducive  to 
volunteering in the European Union. 

The objectives of the European Year shall be to: 

1.  Work  towards  an  enabling  environment  for  volunteering  in  the  EU  -  To  anchor 
volunteering as part of promoting civic participation and people-to-people activities in an EU 
context. 

13 

OJ C 139, 14.6.2006, p. 1. 

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2. 
Empower  volunteer  organisations  and  improve  the  quality  of  volunteering  -  To 
facilitate  volunteering  and  to  encourage  networking,  mobility,  cooperation  and  synergies 
between volunteer organisations and other sectors in an EU context. 

Reward and recognise volunteering activities - To encourage appropriate incentives 
3. 
for  individuals,  companies  and  volunteer-development  organisations  and  gain  more 
systematic  recognition  for  volunteering  at  EU  level  and  in  the  Member  States  by  policy 
makers,  civil  society  organisations  and  employers  for  skills  and  competences  developed 
through volunteering.  

4. 
Raise  awareness  of  the  value  and  importance  of  volunteering  -  To  raise  general 
awareness  of  the  importance  of  volunteering  as  an  expression  of  civic  participation  which 
contributes  to  issues  which  are  of  common  concern  of  all  Member  States,  such  as  a 
harmonious societal development and economic cohesion  

Article 3 

Initiatives involved 

The measures to be taken to achieve the objectives set out in Article 2 shall include the 
1. 
following  initiatives  organised  at  Community,  national,  regional  or  local  level  linked  to  the 
objectives of the European Year: 

•  exchange of experience and good practices; 

•  dissemination of results of related studies and research; 

•  conferences,  events  and  initiatives  to  promote  debate  and  raise  awareness  of  the 

importance and value of volunteering and to celebrate the efforts of volunteers; 

•  information and promotion campaigns to disseminate key messages. 

2. Details of the initiatives referred to in paragraph 1 are set out in the Annex.  

Article 4 

Cooperation with the Member States 

Each  Member  State  shall  appoint  a  body  responsible  for  organising  its  participation  in  the 
European  Year  (hereinafter  referred  to  as  national  coordinating  body).  It  shall  inform  the 
Commission of that appointment within one month of the adoption of this Decision. 

Each Member State shall ensure that the aforementioned body properly involves a wide range 
of stakeholders at national, regional and local level.  

the  national 
The  national  coordinating  body  shall  be 
programme/actions  and  priorities  of  the  Year  in  accordance  with  the  objectives  listed  in 
Article 2 and according to the specifications of the Annex.  

for  drafting 

responsible 

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Article 5 

Coordination at Community level and implementation  

The  Commission  shall  convene  meetings  of  the  national  coordinators  to  coordinate 
implementation  of  the  European  Year  and  to  exchange  information  on  implementation  at 
national level. 

The Commission shall also convene meetings of representatives of European organisations or 
bodies  active  in  the  field  of  volunteering  and  stakeholders  to  assist  the  Commission  in 
implementing the European Year at Community level.  

The Commission shall implement the present Decision at Community level.  

The Member States, the European Parliament, the European Economic and Social Committee 
and the Committee of the Regions will be associated in the activities.  

Article 6 

Financial provisions 

Measures  which  are  Community-wide  in  nature,  referred  to  in  part  B  of  the  Annex, 

1. 
Measures  which  are  Community-wide  in  nature,  referred  to  in  part  A  of  the  Annex, 
shall  give  rise  to  a  procurement  contract  or  the  award  of  grants  financed  from  the  general 
budget of the EU. 
2. 
may be subsidised by the general budget of the European Communities.  
3. 
Article 4 in accordance with the procedure referred to in part C of the Annex.  
.  

The  Commission  may  give  a  grant  to  each  national  coordinator  as  foreseen  under 

Article 7 

Budget 

The budget for implementing this Decision for the period from 1 January 2011 to 31 

1. 
December 2011 is EUR 6 000 000.  

Annual appropriations shall be authorised by the budgetary authority within the limits 

2. 
of the financial framework. 

Article 8 

International cooperation 

For  the  purpose  of  the  European  Year,  the  Commission  may  cooperate  with  appropriate 
international organisations, in particular with the United Nations and the Council of Europe, 
taking care to ensure the visibility of the EU’s participation. 

EN 

11 

   EN 

 
 
Article 9 

Consistency and complementarity 

The Commission together with the Member States shall ensure that the measures provided for 
in  this  Decision  are  consistent  with  other  Community,  national  and  regional  schemes  and 
initiatives that help attain the objectives of the European Year. 

Article 10 

1. 

2. 

3. 

4. 

Protection of Community financial interests 

The Commission shall ensure that, when actions financed under the present Decision 
are  implemented,  the  financial  interests  of  the  Community  are  protected  by  the 
application  of  preventive  measures  against  fraud,  corruption  and  any  other  illegal 
activities, by effective checks and by the recovery of the amounts unduly paid and, if 
irregularities  are  detected,  by  effective,  proportional  and  dissuasive  penalties,  in 
accordance  with  Council  Regulation  (EC,  Euratom)  No  2988/95  of  18  December 
1995  on  the  protection  of  the  European  Communities  financial  interests14  and 
Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning the 
on-the-spot checks and inspections carried out by the Commission in order to protect 
the European Communities' financial interests against fraud and other irregularities15, 
and  with  Regulation  (EC)  No  1073/1999  of  the  European  Parliament  and  of  the 
Council of 25 May 1999 concerning investigations conducted by the European Anti-
Fraud Office (OLAF)16.  

With  regard  to  the  Community  actions  financed  under  this  Decision,  the  notion  of 
irregularity referred to in Article 1(2) of Regulation (EC, Euratom) No 2988/95 shall 
mean  any  infringement  of  a  provision  of  Community  law  or  any  infringement  of  a 
contractual  obligation  resulting  from  an  act  or  omission  by  an  economic  operator 
which  has,  or  would  have,  the  effect  of  prejudicing  the  general  budget  of  the 
Communities, or budgets managed by them, by an unjustified item of expenditure.  

The Commission shall reduce, suspend or recover the amount of financial assistance 
granted  for  an  action  if  it  finds  irregularities,  particularly  non-compliance  with  the 
provisions  of  this  Decision  or  of  the  individual  decision  or  contract  granting  the 
financial  support  in  question,  or  if  it  transpires  that,  without  Commission  approval 
having being sought, the action has undergone significant change that conflicts with 
its nature or with its implementing conditions. 

If  the  time  limits  have  not  been  observed  or  if  only  part  of  the  allocated  financial 
assistance  is  justified  by  the  progress  made  with  implementing  an  action,  the 
Commission  shall  request  the  beneficiary  to  submit  observations  within  a  specified 
period. If the beneficiary does not give a satisfactory answer, the Commission may 

14 
15 
16 

OJ L 312, 23.12.1995, p. 1. 
OJ L 292, 15.11.1996, p. 2. 
OJ L 136, 31.5.1999, p. 1 

EN 

12 

   EN 

 
                                                 
cancel  the  remaining  financial  assistance  and  demand  repayment  of  sums  already 
paid. 

5. 

Any amount unduly paid shall be repaid to the Commission. Interest shall be added 
to any sums not repaid in due time under the conditions laid down in the Financial 
Regulation. 

Article 11 

Monitoring and evaluation 

By 31 December 2012, the Commission shall submit a report to the European Parliament, the 
Council, the European Economic and Social Committee and the European Committee of the 
Regions on the implementation, results and overall assessment of the initiatives provided for 
in this Decision. 

Article 12 

Entry into force  

This Decision shall enter into force on the day following its publication in the Official Journal 
of the European Union. 

This Decision is addressed to the Member States.  

Done at Brussels, […] 

For the Council 
The President 
[…] 

EN 

13 

   EN 

 
 
 
 
MEASURES REFERRED TO IN ARTICLE 3 

ANNEX  

As a guiding principle, implementation of the European Year of Volunteering will build on 
the ownership, large-scale mobilisation and active involvement of civil society and other 
stakeholders. In addition, implementation will be carried out through the following measures: 

A. DIRECT COMMUNITY INITIATIVES 
Financing will generally take the form of direct purchase of goods and services under existing 
framework contracts.  
1. Information and promotion campaigns including: 

•  high visibility events and forums for exchanging experience and good practices; 

•  contest with or without prizes; 

•  cooperation  with  the  private  sector,  broadcasters  and  other  media  as  partners  for 

disseminating information on the European Year of Volunteering; 

•  the  production  of  material  and  tools  for  media  available  throughout  the  Community  to 

stimulate public interest; 

•  measures to publicise the results and raise the profile of Community programmes, schemes 

and initiatives contributing to the objectives of the European Year of Volunteering; 

•  the establishment of an information website on Europa, including a portal for promoters of 
projects on volunteering, to guide them through the various Community programmes and 
initiatives. 

2. Other initiatives: 

-  surveys  and  studies  at  Community  level  to  assess  and  report  on  the  preparation, 
effectiveness, impact and long-term monitoring of the European Year of Volunteering. 

B. COFINANCING COMMUNITY INITIATIVES 
High-visibility events on a European scale that aim to raise awareness of the objectives of the 
European  Year  of  Volunteering,  possibly  organised  in  cooperation  with  the  Presidencies  in 
office during 2011, may receive a Community grant of up to 80 % of the total cost. 

C. COFINANCING NATIONAL INITIATIVES 
Each  National  coordinator  shall  submit  a  single  application  for  Community  funding.  That 
grant application shall describe the coordinator’s work programme or the action to be funded 
and  promote  the  European  Year.  The  grant  application  shall  be  accompanied  by  a  detailed 
budget setting out the total costs of the initiatives/work programme proposed and the amount 
and sources of co-funding. The Community grant can cover up to 80 % of the total costs. 
The Commission shall determine the indicative amounts available for grants to each National 
coordinator and the final deadline for submission of the applications. The criteria should take 
into  account  the  population,  the  cost  of  living  and  a  fixed  amount  per  Member  State  to 
guarantee a minimum level of activities. 

EN 

14 

   EN 

 
The  final  amounts  awarded  shall  be  determined  on  the  basis  of  the  individual  grant 
applications  submitted  by  the  national  coordinating  body.  The  maximum  Community  co-
financing is set at 80 % of the total eligible cost.  

The work programmes/actions shall include: 

(a)  Meetings  and  events  connected  with  the  objectives  of  the  European  Year,  including 
national events to launch and promote the European Year, create a catalyst effect and provide 
open space for debate on concrete initiatives.  
(b) Mutual learning seminars at national, regional and local level; 
(c) Information, educational and promotional campaigns at national, regional and local level, 
including the organisation of awards and competitions; 
(d) Cooperation with the media. 

D. INITIATIVES NOT RECEIVING ANY COMMUNITY FINANCIAL AID 
The  Community  will  grant  non-financial  support,  including  written  authorisation  to  use  the 
logo, once developed, and other materials associated with the European Year of Volunteering, 
to  initiatives  carried  out  by  public  or  private  organisations,  in  so  far  as  they  provide 
assurances to the Commission that the initiatives in question are or will be carried out during 
2011  and  are  likely  to  make  a  significant  contribution  to  achieving  the  objectives  of  the 
European Year of Volunteering.  

EN 

15 

   EN 

 
LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

European Year of Volunteering 

2. 

ABM / ABB FRAMEWORK 

Policy area: Education and Culture 

Activity: European Year of Volunteering 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative 
assistance lines (ex- B.A lines)) including headings: 

15 06 11 

3.2. 

Duration of the action and of the financial impact: 

01.01.2011 – 31.12.2011 

3.3. 

Budgetary characteristics: 

Budget 
line 

15 06 11 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

Non-
comp 

Diff17/ 

YES 

NO 

NO 

[3B] 

17 

Differentiated appropriations 

EN 

16 

   EN 

 
 
                                                 
4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1. 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

EUR million (to 3 decimal places) 

2012

n + 2

n + 3

n + 4 

n + 5 
and 
later 

Total 

Section 
no. 

Expenditure type 

Operational expenditure18 

Commitment Appropriations 
(CA) 

8.1. 

Payment 
(PA) 

Appropriations 

a 

b 

Year 
201
1 

6.000 

4.000  2.000 

Administrative expenditure within reference amount19 

Technical  &  administrative 
assistance (NDA) 

8.2.4. 

c 

TOTAL REFERENCE AMOUNT 

Commitment 
Appropriations 

Payment Appropriations 

a+c

b+c

6.000 

4.000  2.000 

Administrative expenditure not included in reference amount20 

Human 
associated 
(NDA) 

resources 

and 
expenditure 

8.2.5. 

d 

0.674  0.186 

Administrative  costs,  other 
than  human  resources  and 
not 
associated 
included 
reference 
in 
amount (NDA) 
Total indicative financial cost of intervention21 

8.2.6. 

costs, 

e 

0.106 

0.019 

6.000 

6.000 

6.000 

6.000 

0.860 

0.125 

TOTAL CA including cost 
of Human Resources 

a+c
+d
+e 

6.780 

0.205 

6.985 

18 
19 
20 
21 

Expenditure that does not fall under Chapter 15 01 of the Title 15 concerned. 
Expenditure within article 15 01 04 of Title 15. 
Expenditure within chapter 15 01 other than articles 15 01 04 or 15 01 05. 
The Commission has proposed within the preliminary draft budget for the year 2010 to attribute EUR 
2.000.000 for the preparatory actions of the year. Adequate human resources will be allocated in 2010 
for these preparatory actions. 

EN 

17 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
TOTAL  PA  including  cost 
of Human Resources 

Co-financing details 

b+c
+d
+e 

4.780 

2.205 

6.985 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table  below 
(additional  lines  may  be  added  if  different  bodies  are  foreseen  for  the  provision  of  the  co-
financing): 

EUR million (to 3 decimal places) 

Co-financing body 

Year 
2011 

Year 

n + 2 

n + 3 

n + 4 

2012 

Member States 

f 

0.675  0.000 

TOTAL CA including co-
financing 

a+c
+d+
e+f 

7.455 

0.205 

4.1.2.  Compatibility with Financial Programming 

n  +  5 
and 
later 

Total 

0.675 

7.660 

X 

Proposal is compatible with existing financial programming. 

(cid:133) 

(cid:133) 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement22 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on Revenue 

X 

Proposal has no financial implications on revenue 

(cid:133) 

Proposal has financial impact – the effect on revenue is as follows: 

4.2. 

Human Resources FTE (including officials, temporary and external staff) – see 
detail under point 8.2.1. 

Annual requirements 

2011 

2012 

n + 3 

n + 4 

n + 5 
and 
later 

Total  number  of  human 
resources 

6 

2 

22 

See points 19 and 24 of the Interinstitutional agreement. 

EN 

18 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

Volunteering  has  the  potential  to  contribute  to  the  harmonious  development  of  European 
societies because it is a frequent expression of civic participation.  

Europe  has  a  strong  tradition  of  volunteering,  often  based  on  membership  in  civil  society 
organisations. During the past decades, civic participation has undergone significant changes 
as societies have moved towards greater individualism. This phenomenon is a challenge for 
volunteering, since the sector now has to adapt to new types and forms of participation.  

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with 
other financial instruments and possible synergy 

The objectives of the European Year cannot be achieved to a sufficient extent solely by action 
by  the  Member  States,  because  action  at  national  level  alone  would  not  benefit  from  the 
European dimension of exchanges and experiences and good practice between Member States 
targeted on promoting volunteering.  

The  European  Year  will  constitute  an  opportunity  for  the  mobilisation  of  the  relevant 
Community programmes and actions such as Europe for Citizens, Youth for Europe and Life 
Long  Learning  and  others  in  2011  in  order  to  increase  overall  visibility  and  the  impact  of 
these  actions  under  the  Year.  This  will  allow  the  promotion  of  a  coherent  image  of  the 
multiplicity  of  Community  projects  in  the  field  of  volunteering  both  within  and  outside  the 
Community, while maximising the development of synergies between programmes.  

5.3. 

Objectives, expected results and related indicators of the proposal in the context 
of the ABM framework 

•  Objectives  

Expected results 

Indicative indicators 

•  Work towards an enabling 
for 

environment 
volunteering in the EU; 

•  Empower 

organisations 
improve 
volunteering; 

volunteer 
to 
and 
the  quality  of 

•  The 

European  Year 
of 
Volunteering  should  provide 
input 
policy 
development; 

further 

for 

•  A  dialogue 

in 
is 
Member States on volunteering 
issues; 

initiated 

•  A dialogue is initiated between 
the  EU  Member  States  and 
Europe's  developing  world 
partners on volunteering issues. 

• 

(Access 
facilitated ; 

to)  volunteering 

is 

•  To 

encourage 

networking, 
cooperation, 
and 
synergies  between  volunteer 
organisations and other sectors; 

exchange 

•  Extent  of  new  knowledge  and  ideas 
which  have  been  developed  with  the 
support of the Year; 

•  Number  of  good  practices  identified; 
new 
on 
dialogue 
in/between  Member 

Extent 
of 
volunteering 
States; 

•  Dialogue 

sessions  organised  and 

number of good practices identified.  

•  Number  of  organisations  having 
received 
for 
organising measures aiming at raising 
the quality of voluntary schemes; 

inspiration 

new 

•  Degree  of  intensity  of  networking, 
cooperation  and  synergies  between 
volunteer  organisations  and  other 

•  New 

inputs 

for  volunteer 

EN 

19 

   EN 

 
 
organisations; 

sectors;  

•  Number  of  volunteer  organisations 

who have found new partners; 

•  Reward 

and 
volunteering activities; 

recognise 

•  Raise  awareness  of  the 
of 
an 
civic 

importance 
volunteering 
expression 
participation  

as 

of 

•  Policy  makers,  civil  society 
possible 
the  general 
large  provide  an 
to 

organisations, 
employers  and 
public  at 
(increased) 
volunteering;  

recognition 

• 

Impact of volunteering to skills 
and competencies of volunteers 
is better acknowledged.  

•  Visibility  of  volunteering  and 
of  its  value  for  the  individual 
society 
and 
increases 

the  European 

•  Heightened  awareness  both 
within  Europe  and  in  partner 
countries  of 
the  value  of 
volunteering.  

•  Number  of 

initiatives  by  policy 
makers, civil society organisations and 
better 
employers 
recognition of volunteering; 

indicating 

•  Extent  of  use  of  new  systems  of 
and 
through 

the 
acquired 

skills 

of 

recognition 
competences 
volunteering; 

•  Percentage  of  participants 

the 
European  Year 
the 
European  Year  has  improved  their 
perception of volunteering; 

in 
that 

stating 

•  Extent  and  tone  of  press  and  media 
coverage  of  the  Year  itself  and  the 
events 
supported 
(qualitative and quantitative). 

initiatives 

and 

5.4.  Method of Implementation (indicative) 

Centralised management: grants and public procurement organised by the Commission. The 
Commission  may  award  direct  grants  without  call  for  proposals  to  national  public  sectors 
bodies/bodies with a public service mission. 

EN 

20 

   EN 

 
 
 
 
 
 
 
 
6. 

MONITORING AND EVALUATION 

6.1.  Monitoring system 

The design of the monitoring framework will be mainly the responsibility of the Commission 
in  consultation  with  the  Member  States.  The  monitoring  system  must  be  coherent  with  the 
data needed to furnish the indicators (section 3.3). 

An external study on volunteering in Europe will be launched in 2009 to gather basic data that 
can be used to monitor the implementation of the year and its impact 

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

An  ex-ante  evaluation  was  carried  out  during  the  first  trimester  2009.  It  came  to  the 
conclusion that the European Year of Volunteering 2011 will seek to increase the awareness 
of  the  added  value  of  volunteering  at  all  levels  -  EU,  national,  regional  and  local  -  and  to 
improve  the  quality  and  the  policy  framework  of  volunteering.  In  this  way,  it  will  address 
current challenges, European societies are facing. 

On  the  basis  of  a  comparison  between  different  options  for  implementation,  the  ex-ante 
evaluation recommends the option of a centralised action at Community level with association 
of the Member States. It will also encourage the involvement of civil society. 

This option has the potential to achieve significant political impact at national and European 
level in contributing to the development of an enabling environment  for  volunteering in the 
European Union.  

6.2.2.  Measures taken  following  an intermediate/ex-post evaluation (lessons learned from 

similar experiences in the past) 

The  previous  experience  as  indicated  in  the  ex  post  evaluation  of  the  European  Year  of 
Education through Sport23 shows that European Years:  

•  have  proven  to  be  an  efficient  instrument  in  putting  European  political  issues  at 
the  top  of  the  policy  agenda.  The  broad  level  of  participation  within  a  limited 
timeframe  has  helped  to  harness  political  support  and  pave  the  way  for  broader 
political commitments; 

•  are  designed  to  involve  a  range  of  stakeholders  with  a  view  to  publicising, 
debating, exchanging  views  on a specific theme. They are therefore an effective 
tool in raising awareness; 

•  are  efficient  instruments  for  creating  synergies  between  different  areas  of 

intervention at EU, Member States and regional/local levels; 

23 

"Evaluation externe (ex post) de l'année européenne de l'éducation par le sport AEES 2004" 

EN 

21 

   EN 

 
                                                 
•  tend  to  have  more  added  value  as  compared  to  individual  interventions  by 
Member States. This has also been important in creating political momentum and 
contributing to policy change. 

6.2.3.  Terms and frequency of future evaluation 

The approach adopted will be one of continuous evaluation followed by an assessment of the 
implementation and impact of the Year.  

The  evaluation  results  should  be  available  by  mid-2012.  This  arrangement  will  allow  the 
Commission to report to the EU institutions by the end of 2012.  

7. 

ANTI-FRAUD MEASURES  

The  Commission  must  ensure  that,  when  actions  financed  under  the  present  Decision  are 
implemented,  the  financial  interests  of  the  Community  are  protected  by  the  application  of 
preventive  measures  against  fraud,  corruption  and  any  other  illegal  activities,  by  effective 
checks  and  by  the  recovery  of  amounts  unduly  paid  and,  if  irregularities  are  detected,  by 
effective, proportional and dissuasive penalties, in accordance with Council Regulations (EC, 
Euratom)  No  2988/95  and  (Euratom,  EC)  No  2185/96  and  with  Regulation  (EC)  No 
1073/1999 of the European Parliament and of the Council.  

For  the  Community  actions  financed  under  this  Decision,  an  irregularity  as  referred  to  in 
Article 1(2) of Regulation (EC, Euratom) No 2988/95 means any infringement of a provision 
of Community law or any breach of a contractual obligation resulting from an act or omission 
by  an  economic  operator  which  has,  or  would  have,  the  effect  of  prejudicing  the  general 
budget  of  the  Communities,  or  budgets  managed  by  them,  by  an  unjustifiable  item  of 
expenditure. 

EN 

22 

   EN 

 
8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

(Headings  of  Objectives,  actions  and  outputs  should  be 
provided) 

Type of 
output 

Av. 
cost 

Year 2011 

Year n+1 

Year n+2 

TOTAL 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

Commitment appropriations in EUR million (to 3 decimal places) 

Enabling environment 

National structures (20% national co-funding) 

0,100 

27 

Thematic conference 

Evaluation 

Sub-total Objective 1 

Empowering 

 Thematic conference 

Sub-total Objective 2 

Recognition 

Thematic conference 

Sub-total Objective 3 

Awareness raising 

Communication campaign 

Final conference 

Sub-total Objective 4 

TOTAL COST 

EN 

0,350 

0,250 

0,350 

0,350 

0,350 

0,350 

1,500 

0,500 

2,000 

1 

1 

29 

1 

1 

1 

1 

1 

1 

2 

33 

2,700 

0,350 

0,250 

3,300 

0,350 

0,350 

0,350 

0,350 

1,500 

0,500 

2,000 

6,000 

23 

27 

1 

1 

29 

1 

1 

1 

1 

1 

1 

2 

33 

2,700 

0,350 

0,250 

3,300 

0,350 

0,350 

0,350 

0,350 

1,500 

0,500 

2,000 

6,000 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
8.2. 

Administrative Expenditure 

8.2.1.  Number and type of human resources 

Types of post 

Staff to be assigned to management of the action using existing and/or 
additional resources (number of posts/FTEs) 

Year 2011  Year 2012  Year n+2  Year n+3  Year n+4  Year n+5 

Officials or 
temporary 
staff24 (15 01 
01) 

A*/AD 

B*, 
C*/AST 

Staff  financed25  by  art. 
15 01 02 

Other  staff26  financed by 
art. 15 01 04/05 

TOTAL 

3 

2 

1 

6 

0,5 

0,5 

1 

2 

8.2.2.  Description of tasks deriving from the action 

A  officials:  animation  of  the  European  Year  at  the  European  level  and  in  relation 
with national coordinators, committee, drawing up invitations to tender, monitoring 
grants  to  Member  States,  information  campaign,  events,  studies,  communication, 
policy follow-up. 

B officials: financial monitoring of bids and grants, general assistance to A officials 
with all tasks. 

C officials: assistance with all tasks referred to above. 

8.2.3. 

Sources of human resources (statutory) 

When  more  than  one  source  is  stated,  please  indicate  the  number  of  posts  originating  from 
each of the sources 

6 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 
(internal redeployment)  

The needs for human and administrative resources shall be covered within the allocation that 
can be granted to the managing DG in the framework of the annual allocation procedure in the 
light of budgetary constraints.  

24 
25 
26 

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

EN 

24 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
8.2.4.  Other  Administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 

Expenditure on administrative management) 

Budget line 

(number and heading) 

EUR million (to 3 decimal places) 

Year 
n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n+5  

and 
later 

TOTAL 

Technical 

1 
and 
assistance (including related staff costs) 

administrative 

Executive agencies27 

Other 

technical 

and 

administrative 

assistance 

- intra muros  

- extra muros 

Total  Technical  and  administrative 
assistance 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

EUR million (to 3 decimal places) 

Type of human resources 

Year 
2011 

Year 
2012 

Year 
n+2 

Year 
n+3 

and later 

Officials  and  temporary  staff 
(15 01 01) 

0,610 

0,122 

Staff financed by Art 15 01 02 
(auxiliary,  END, 
contract 
staff, etc.) 

0,064 

0,064 

(specify budget line) 

cost 

Total 
of  Human 
Resources  and  associated 
costs 
in  reference 
amount) 

(NOT 

0,674 

0,186 

27 

Reference should be made to the specific legislative financial statement for the Executive Agency(ies) 
concerned. 

EN 

25 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Calculation– Officials and Temporary agents 

Reference should be made to Point 8.2.1, if applicable 

In 2011: 5 x 122.000 €/year = 610.000 € 

In 2012: 1 x 122.000 €/year = 122.000 € 

Calculation– Staff financed under art. 15 01 02 

Reference should be made to Point 8.2.1, if applicable 

In 2011 and 2012: 1 x 64.000 €/year = 64.000 € 

The needs for human and administrative resources shall be covered within the allocation that 
can be granted to the managing DG in the framework of the annual allocation procedure in the 
light of budgetary constraints.  

8.2.6 Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places) 

Year 
2011 

Year 
2012 

Year 
n+2 

Year 
n+3 

and 
later 

TOTAL 

15 01 02 11 01 – Missions 

0,049 

0,000 

15 01 02 11 02 – Meetings & Conferences 

0,057 

0,019 

15 01 02 11 03 – Committees28  

0,000 

0,000 

15 01 02 11 04 – Studies & consultations 

0,000 

0,000 

15 01 02 11 05 - Information systems 

0,000 

0,000 

2 

Total 

Other  Management 

0,106 

0,019 

Expenditure (15 01 02 11) 

3  Other 

expenditure 

0,000 

0,000 

administrative 
including reference to budget line) 

nature 

of 

an 
(specify 

0,049 

0,076 

0,000 

0,000 

0,000 

0,125 

0,000 

expenditure, 
than  human  resources  and 
in 

Total  Administrative 
other 
associated  costs  (NOT 
reference amount) 

included 

0,106 

0,019 

0,125 

28 

Specify the type of committee and the group to which it belongs. 

EN 

26 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Calculation - Other administrative expenditure not included in reference amount 

Missions: 

2 missions x 27 Member States x 900 € = 48.600 € (100 % in 2011) 

Meetings & Conferences (network of national coordinators): 

4 meetings x 27 Member States x 700 € = 75.600 € (75 % in 2011 and 25 % in 2012) 

The needs for human and administrative resources shall be covered within the allocation that 
can be granted to the managing DG in the framework of the annual allocation procedure in the 
light of budgetary constraints.  

EN 

27 

   EN