Proposal for a Decision of the European Parliament and of the Council amending Decision No 573/2007/EC establishing the European Refugee Fund for the period 2008 to 2013 by removing funding for certain Community actions and altering the limit for funding such actions
Date: 2009-02-18
Institutions: European Commission
Subjects: Community migration, EU action, European Social Fund, aid to refugees, free movement of persons, political asylum, refugee

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 18.2.2009 
COM(2009) 67 final 

2009/0026 (COD) 

Proposal for a 

DECISION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

amending Decision No 573/2007/EC establishing the European Refugee Fund for the 
period 2008 to 2013 by removing funding for certain Community actions and altering 
the limit for funding such actions 

EN 

   EN 

 
 
 
  
•  Grounds for and objectives of the proposal 

EXPLANATORY MEMORANDUM 

The aim of this proposal is to amend the Decision establishing the European Refugee Fund in 
the  light  of  the  creation  of  the  European  Asylum  Support  Office,  which  will  take  over 
responsibility for certain operations that have until now been financed by the Refugee Fund.  

•  Background: new challenges in asylum policy and creation of the European Asylum 

Support Office 

The European Refugee Fund (ERF) was set up by Decision No 573/2007/EC of the European 
Parliament and of the Council of 23 May 2007 establishing the European Refugee Fund for 
the  period  2008  to  2013  as  part  of  the  General  programme  "Solidarity  and  Management  of 
Migration  Flows"  and  repealing  Council  Decision  2004/904/EC1,  on  the  basis  of  Article 
63(2)(b) of the Treaty establishing the European Community. 

The  proposal  for  a  Regulation  establishing  the  European  Asylum  Support  Office  and  this 
proposal  to  amend  the  Decision  establishing  the  ERF  2008-2013  are  part  of  the  European 
Union's efforts to develop a comprehensive asylum policy. They are a response to the requests 
from  the  Council  and  the  European  Council  for  the  creation  of  an  asylum  support  structure 
and  form  part  of  the  measures  announced  by  the  Policy  Plan  on  Asylum  adopted  by  the 
Commission in June 2008.  

The Commission proposes to set up a European Asylum Support Office which will have the 
institutional  status  of  a  regulatory  agency  and  will  be  responsible  for  promoting  and 
enhancing practical cooperation between Member States on asylum matters and for helping to 
support the implementation of the common asylum system.  

The Office's institutional status will be that of a regulatory agency; it will thus be a body set 
up by the Communities, as provided for in Article 185 of the Financial Regulation. Much of 
its  funding  will  therefore  come  from  a  heading  in  the  general  budget  of  the  European 
Communities. In order to supplement the funds allocated to the operation of the Office, and in 
the interests of simplifying the use of Community funds, and because the European Asylum 
Support Office will be responsible for some of the tasks currently funded under the ERF, it is 
necessary  to  transfer  some  of  the  budgetary  resources  currently  allocated  to  the  ERF  to  the 
Office, in order to ensure the optimal financing of practical cooperation on asylum matters.  

•  Consistency with the other policies and objectives of the Union 

This proposal is fully consistent with the Policy Plan on Asylum adopted by the Commission 
in June 2008 with a view partly to reinforcing asylum legislation in order to create a common 
asylum system that is effective and fair to those seeking international protection, and partly to 
supporting  this  legislation  by  enhancing  practical  cooperation  between  Member  States  on 
asylum matters. It is one of the key elements necessary for creating the new European Asylum 
Support Office. 

•  Legal elements of the proposal 

•  Summary of the proposed measures 

The proposed measures seek to amend the Decision establishing the European Refugee Fund 
for the period 2008 to 2013 in order to achieve a better allocation and concentration of funds 

1 

OJ L 144, 6.6.2007, pp. 1-21.  

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between  the  ERF  and  the  new  European  Asylum  Support  Office,  in  the  interests  of 
simplifying the use of Community funds.  

The proposal to amend the Decision establishing the ERF aims first to reduce the scope of the 
Community actions provided for in Article 4 of the ERF Decision in order to take account of 
the  transfer  of  two  tasks  which  will  in  future  be  entirely  the  responsibility  of  the  Office, 
namely  those  referred  to  in  Article  4(2)(a)  relating  to  further  Community  cooperation  in 
implementing  Community  law  and  good  practices,  including  interpretation  and  translation 
services supporting such cooperation, and those in Article 4(2)(f), supporting the development 
and  application  by  Member  States  of  common  statistical  tools,  methods  and  indicators  for 
measuring policy developments in the field of asylum.  

Secondly, in order to take account of the reduction in the scope of these Community actions, 
the  limit  for  funding  them,  laid  down  in  Article  4(1)  of  the  ERF  Decision,  will  be  reduced 
from 10% of the Fund's available resources to 4%.  

The  proposal  also  provides  for  a  reduction  in  the  financial  envelope  for  implementing  the 
ERF Decision to free up resources towards the funding of the Office. The amount of EUR 628 
million, referred to in Article 12(1) of the ERF  Decision,  will  therefore  be  reduced  to  EUR 
614 million (the new amount taking into account both the EUR 10 million increase decided by 
the  budgetary  authority  in  the  2009  budget  and  the  EUR  24  million  cut  resulting  from  the 
reduction in the scope of the Community actions).  

The proposal to amend the ERF Decision does not alter the general objectives of the ERF. 

•  Legal basis 

The  proposal  is  based  on  Article  63(2)(b)  of  the  Treaty  establishing  the  European 
Community, which is the legal basis of the act being amended. 

•  Subsidiarity principle 

The need to promote a balance between the efforts made by Member States in establishing a 
common European asylum system requires a financial contribution aimed at both relieving the 
pressure  on  the  Member  States  most  affected  and  developing  the  capacity  of  the  Member 
States  whose  asylum  infrastructure  and  services  are  inadequate,  and  presupposes  a 
redistribution  of  responsibilities  at  European  Union  level  which  cannot  be  achieved  by  the 
Member  States  in  isolation.  This  principle  was  recognised  for  the  adoption  of  Decision  No 
573/2007/EC.  The  present  act  would  simply  amend  the  basic  act,  which  is  Decision  No 
573/2007/EC establishing the ERF. To this extent the same principles apply to this proposal 
for an amendment.  

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2009/0026 (COD) 

Proposal for a 

DECISION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

amending Decision No 573/2007/EC establishing the European Refugee Fund for the 
period 2008 to 2013 by removing funding for certain Community actions and 
altering the limit for funding such actions 

THE  EUROPEAN  PARLIAMENT  AND  THE  COUNCIL  OF  THE  EUROPEAN 
UNION, 

Having  regard  to  the  Treaty  establishing  the  European  Community,  and  in  particular 
Article 63(2)(b) thereof, 
Having regard to the proposal from the Commission2, 
Having regard to the opinion of the European Economic and Social Committee3, 
Having regard to the opinion of the Committee of the Regions4, 
Acting in accordance with the procedure laid down in Article 251 of the Treaty5, 

Whereas: 

(1) 

(2) 

(3) 

Community  policy  on  the  common  European  asylum  system  aims,  under  the 
terms of the Hague Programme, to establish a common asylum area by means of 
an  effective  harmonised  procedure  consistent  with  the  values  and  humanitarian 
tradition of the European Union. 

Enormous  progress  has  been  achieved  in  recent  years  towards  the  goal  of 
establishing  a  common  European  asylum  system,  thanks  to  the  introduction  of 
common  minimum  standards.  However,  there  are  still  sharp  disparities  between 
the  Member  States  in  the  granting  of  international  protection  and  the  form  that 
this takes. 
In its Policy Plan on Asylum6, adopted in June 2008, the Commission announced 
its intention on the one hand of working to develop the common European asylum 
system, by proposing a revision of the existing legislative instruments in order to 
achieve closer harmonisation of the rules in force, and, on the other, of increasing 
support  for  practical  cooperation  between  the  Member  States,  for  example  by  a 
legislative  proposal  for  the  creation  of  a  European  Asylum  Support  Office  to 

2 
3 
4 
5 
6 

OJ C […], […], p. […]. 
OJ C […], […], p. […]. 
OJ C […], […], p. […]. 
Opinion of the European Parliament of […] and Council Decision of […]. 
COM(2008) 360 final. 

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(4) 

(5) 

(6) 

(7) 

(8) 

(9) 

increase the coordination of operational  cooperation between the Member States 
to effectively implement the common rules.  

In  the  European  Pact  on  Immigration  and  Asylum,  adopted  in  September  2008, 
the European Council reiterated that any persecuted foreigner is entitled to obtain 
aid  and  protection  on  the  territory  of  the  European  Union  in  application  of  the 
Geneva Convention. It was also expressly agreed that a European asylum support 
office would be established in 2009.  

Practical cooperation in the asylum sector is intended to increase the convergence 
of  Member  States'  decision-making  processes  in  such  matters,  within  the 
framework  of  European  law.  A  substantial  number  of  practical  cooperation 
activities  have  already  been  undertaken  in  recent  years,  notably  on  a  common 
approach  to  country  of  origin  information  and  the  establishment  of  a  common 
European asylum curriculum.  

In  order  to  strengthen  and  develop  these  measures  it  is  necessary  to  create  a 
specific  structure  to  support  and  coordinate  them,  in  the  form  of  a  European 
Asylum Support Office ("the Office"). 

In  the  interests  of  simplifying  action  to  support  practical  cooperation  on  asylum 
matters,  and  in  so  far  as  the  Office  should  be  entrusted  with  some  of  the  tasks 
which are currently financed under the European Refugee Fund, it is necessary to 
remove some of the Community actions provided for in Article 4(2) of Decision 
No 573/2007/EC of the European Parliament and of the Council establishing the 
European  Refugee  Fund  for  the  period  2008  to  2013  as  part  of  the  General 
programme  "Solidarity  and  Management  of  Migration  Flows"  and  amending 
Council  Decision  2004/904/EC7,  in  order  to  ensure  the  best  possible  practical 
cooperation on asylum matters. 

In order to take account of the reduction in the scope of Community actions, the 
limit  for  funding  them,  laid  down  in  Article  4(1)  of  Decision  No  573/2007/EC, 
should be reduced from 10% of the Fund's available resources to 4%.  

The  financial  envelope  for  the  implementation  of  Decision  No  573/2007/EC, 
referred to in Article 12(1) thereof, should be reduced in order to free up resources 
for funding the Office, 

HAVE ADOPTED THIS REGULATION: 

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OJ L 144, 6.6.2007, p. 1. 

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Article 1 

Decision No 2007/573/EC is amended as follows: 

1) 

Article 4 is amended as follows: 

a) 

Paragraph 1 is replaced by the following: 

"1.  At  the  Commission's  initiative,  up  to  4%  of  the  Fund's  available  resources  may  be 
used to finance transnational actions or actions of interest to the Community as a whole 
("Community  actions")  concerning  asylum  policy  and  measures  applicable  to  the  target 
groups referred to in Article 6." 

b) 

2) 

Points a) and f) of paragraph 2 are deleted. 

Article 12(1) is replaced by the following: 

"1. The financial envelope for the implementation of this Decision from 1 January 2008 
to 31 December 2013 shall be EUR 614 million."  

This Decision is addressed to the Member States. 

Done at Brussels, […] 

Article 2 

For the European Parliament 
The President 

For the Council 
The President 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

Proposal  for  a  Decision  of  the  European  Parliament  and  of  the  Council  amending 
Decision No 573/2007/EC establishing the European Refugee Fund for the period 2008 
to  2013  by  removing  funding  for  certain  Community  actions  and  altering  the  limit  for 
funding such actions 

2. 

ABM / ABB FRAMEWORK 

Policy area: Area of freedom, security and justice (Title 18) 

Associated  activity:  Migration  Flows  —  Common  immigration  and  asylum 
policies (Chapter 18.03) 

3. 

3.1. 

BUDGET LINES 

Budget  lines  (operational  lines  and  related  technical  and  administrative 
assistance lines (ex-B.A lines)) including headings: 

Financial framework 2007-2013: Heading 3 A: 

Chapter 18.03 Migration Flows, common immigration and asylum policies 

Article 18.03 03: European Refugee Fund 

3.2. 

Duration of the action and of the financial impact:  

2010-2013 

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3.3. 

Budgetary characteristics: 

Budget line 

Type of expenditure 

New 

EFTA 
contribution 

EFTA contribution 

Heading in financial 
perspective 

European  Refugee 
Fund  

NCE 

DA8

NO 

NONE 

NONE 

No 3a 

8 

Differentiated appropriations. 

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4. 

SUMMARY OF RESOURCES 

4.1. 

Financial resources (current prices)  

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations 

(PA) 

Section 
No. 

2007-
2009 

2010 

2011 

2012 

2013 

2014 -… Total 

a 

a 

b 

b 

c 

c 

a+c 

b+c 

Type of 
expenditure 

Commitment 
appropriations 
(CA) 

European 
Refugee 
Fund  

Payment 
appropriations 
(PA) 

Emergency 
measures  

European 
Refugee 
Fund 

Emergency 
measures 

and 

Technical 
administrative 
assistance  

European 
Refugee 
Fund 

and 

Technical 
administrative 
assistance  

Emergency 
measures 

Commitment 
appropriations  

Payment 
appropriations  

Human resources and 
associated 
expenditure (NDA) 

Administrative costs, 
other than human 
resources and 
associated costs, not 
included in reference 
amount (NDA) 

8.2.5 

d 

8.2.6 

e 

82.250

93.530

93.530

112.330 

381.640

9.800

9.800

9.800

9.800 

39.200

56.479

79.121

68.479

89.121 

293.200

9.800

9.800

9.800

9.800 

39.200

0.500

0.500

0.500

0.500 

2.000

0.200

0.200

0.200

0.200 

0.800

92.750

104.030

104.030

122.830 

423.640

66.979

89.621

78.979

99.621 

335.200

12.680

14.030

15.120

15.380 

57.21

0.761

0.776

0.792

0.808 

3.137

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106.191

118.836

119.942

139.018 

483.987

80.420

104.427

94.891

115.809 

395.547

TOTAL CA 
including cost of 
human resources 

TOTAL PA 
including cost of 
human resources 

Co-financing details  

a+c+d+e 

b+c+d+e 

If  the  proposal  involves  co-financing  by  Member  States  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table 
below (additional lines may be added if different bodies are foreseen for the provision of 
the co-financing): 

EUR million (to 3 decimal places) 

Year n 

n  + 
1 

n + 2 

n + 3 

n + 4 

n  +  5 
and 
later 

Total 

Co-financing body 

…………………… 

TOTAL CA including co-
financing 

f 

a+c
+d+
e+f 

4.1.2.  Compatibility with financial programming  

X 

Proposal compatible with the future financial programming 2007-2013 

Proposal will entail reprogramming of the relevant heading in the financial 

(cid:133) 
perspective 

Proposal may require application of the provisions of the Interinstitutional 

(cid:133) 
Agreement9 (i.e. flexibility instrument or review of the financial perspective) 

4.1.3.  Financial impact on revenue 

X 

Proposal has no financial impact on revenue 

x(cid:133)  Financial impact - The effect on revenue is as follows: 

Note: All details and observations relating to the method of calculating the effect 
on revenue should be shown in a separate annex. 

9 

See points 19 and 24 of the Interinstitutional Agreement. 

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Budget line 

Revenue 

EUR million (to 1 decimal place) 

Situation following action 

2007 2008 2009 2010  2011  2012 2013

Prior to 
action
[Year 
n-1] 

a) Revenue in absolute terms

b) Change in revenue 

 ∆ 

(Please  specify  each  revenue  budget  line  involved,  adding  the  appropriate 
number of rows to the table if there is an effect on more than one budget line.) 

4.2. 

Human Resources FTE (including officials, temporary and external staff) – 
see details under point 8.2.1. 

The  details  indicated  in  this  section  concern  the  overall  General  Programme 
"Solidarity and Management of Migration Flows". Because the Commission has 
taken  into  account  synergies  in  human  and  administrative  resources  in  the 
management of the four Funds, no individual breakdown for each Fund is given. 

Annual 
requirements 

2010 

2011 

2012 

2013 

Total number of staff 

104 

115 

124 

126 

5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

This proposal seeks to amend the description of the operations of the European Refugee 
Fund and the amount allocated for that purpose, in view of the creation of the European 
Asylum  Support  Office,  which  will  take  over  responsibility  for  some  of  the  operations 
that have until now been financed as Community actions by the Refugee Fund. 

5.2. 

Value-added  of  Community  involvement  and  consistency  of  the  proposal 
with other financial instruments and possible synergy 

The  European  Refugee  Fund  (ERF)  was  created  by  Decision  No 573/2007/EC  of  the 
European  Parliament  and  of  the  Council  of  23 May  2007  establishing  the  European 
Refugee Fund for the period 2008 to 2013 as part of the General programme "Solidarity 
and Management of Migration Flows" and repealing Council Decision 2004/904/EC10, on 
the basis of Article 63(2) of the Treaty establishing the European Community. 

10 

OJ L 144, 6.6.2007, pp. 1-21.  

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The proposal for  a Regulation setting  up  the European Asylum Support Office and this 
proposal to amend the ERF Decision are part of the European Union's efforts to develop a 
comprehensive asylum policy. They are a response to the requests from the Council and 
the European Council for the creation of an asylum support structure and form part of the 
measures announced by the Policy Plan on Asylum adopted by the Commission in June 
2008.  

The Commission proposes to set up a European Asylum Support Office which will have 
the institutional status of a regulatory agency and will be responsible for promoting and 
enhancing  practical  cooperation  between  Member  States  on  asylum  matters  and  for 
helping to support the implementation of the common asylum system.  

The Office's institutional status will be that of a regulatory agency; it will thus be a body 
set  up  by  the  Communities,  as  provided  for  in  Article  185  of  the  Financial  Regulation. 
Much  of  its  funding  will  therefore  come  from  a  heading  in  the  general  budget  of  the 
European  Communities.  In  order  to  contribute  to  the  funding  for  the  operation  of  the 
Office and in the interests of rationalising expenditure, and because the European Asylum 
Support Office will be responsible for some of the tasks currently funded under the ERF, 
it  is  necessary  to  reduce  the  budgetary  resources  currently  allocated  to  the  ERF  and  to 
lower  the  limit  for  funding  Community  actions  from  10%  of  the  Fund's  available 
resources to 4%.  

5.3. 

Objectives,  expected  results  and  related  indicators  of  the  proposal  in  the 
context of the ABM framework 

The  proposed  measures  seek  to  amend  the  Decision  establishing  the  European  Refugee 
Fund for the period 2008 to 2013 in order to achieve a better allocation and concentration 
of funds between the ERF and the new European Asylum Support Office, in the interests 
of simplifying the use of Community funds.  

The percentage of funds allocated to the ERF for Community actions, currently 10%, will 
be reduced to 4% per year from 2010, and the remainder will be available under heading 
3A  of  the  financial  framework  for  allocation  to  the  new  Office  under  the  annual 
budgetary procedure, as a contribution towards its funding.  

The  proposal  to  amend  the  ERF  Decision  does  not  alter  the  general  objectives  of  the 
ERF.  

5.4.  Methods of implementation (indicative) 

Indicate below the method(s) of implementation chosen. 

X 

X 

ٱ 

ٱ 

Centralised management 

directly by the Commission 

indirectly by delegation to: 

executive agencies, 

bodies  set  up  by  the  Communities  as  referred  to  in  Article  185  of  the  Financial 

Regulation, 

ٱ 

national public-sector bodies/bodies with a public-service mission 

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X 

X 

X 

6. 

Shared or decentralised management 

with Member States 

with third countries 

MONITORING AND EVALUATION 

6.1.  Monitoring system 

N/A  

6.2. 

Evaluation 

7. 

Anti-fraud measures 

Direct  centralised  management  by  the  Commission  of  the  action  (Community 
action,  technical  assistance  expenditure),  implemented  in  accordance  with  the 
rules  in  force,  as  laid  down  in  the  Financial  Regulation  and  the  implementing 
rules.  The  contracts  and  grants  used  will  be  the  models  recommended  by  the 
Commission and will allow for monitoring by the Commission and the European 
Court of Auditors. 

The  general  rules  on  the  administrative  and  financial  management  of  action  in 
the  Member  States  will  include  specific  provisions  on  the  management  and 
control  of  projects  by  the  authorities  responsible  and  provisions  on  ex  post 
checks by the Commission and the European Court of Auditors. 

EN 

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8. 

8.1. 

DETAILS OF RESOURCES 

Objectives  of  the  proposal  in  terms  of  their  financial  cost  (commitment 
appropriations in EUR million) 

Type of 
output  

Average 
cost 

(Headings of 
objectives, 
actions  and 
outputs 
should 
provided) 

be 

European Refugee Fund  

Community actions 

Community 
actions 

Transnational 
cooperation 
projects  

0.250 

Sub-total Action 1 

Action in the Member States 

Sub-total Action 2 

Sub-total Objective 1 

Emergency measures 

Action in the Member States 

Responsible 
authorities 
Emergency 
measures 

Co-
financing  
Projects 

Sub-total Objective 1 
TOTAL 
COST 

Sub-total Action 3 

2010 

2011 

2012 

2013 

Total 

No. of 
outputs  

Total cost 

No. of 
outputs 

Total cost 

No. of 
outputs 

Total cost 

No. of 
outputs  

Total cost 

No. of 
outputs 

Tota

15 

3.290 

18 

3.740 

18 

3.740 

22 

4.490 

3.290 

3.740 

3.740 

4.490 

78.960 

82.250 

1.210 

8.590 

9.800 

9.800 

89.790 

93.530 

1.210 

8.590 

9.800 

9.800 

89.790 

93.530 

1.210 

8.590 

9.800 

9.800 

107.840 

3 000 

112.330 

1.210 

8.590 

9.800 

9.800 

92.050 

103.330 

103.330 

122.130 

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8.2. 

Administrative expenditure 

The requirements for human and administrative resources will be covered under the 
allocation  granted  to  the  managing  DG  in  the  framework  of  the  annual  allocation 
procedure.  The  details  indicated  in  this  section  concern  the  overall  General 
Programme  "Solidarity  and  Management  of  Migration  Flows".  Because  the 
Commission has taken into account synergies in human and administrative resources 
in  the  management  of  the  four  Funds,  no  individual  breakdown  for  each  Fund  is 
given. 

8.2.1.  Number and type of human resources 

Staff  to  be 
to 
assigned 
management 
of the action 
using 
existing 
and/or 
additional 
resources 
(number  of 
posts/FTEs)

Types of 
post 

A*/AD 

B*, C*/AST 

Officials 
or 
temporary 
staff11 
(XX 01 
01) 

Staff financed12 by Article 
XX 01 02 

Other  staff  financed  by 
Article XX 01 04/05 

2010 

2011 

2012 

2013 

32 

58 

35

64

37

37.5

70

70.5

14 

16

17

18

TOTAL 

104 

115

124

126

8.2.2.  Description of tasks deriving from the action 

Title  

Management 

Management 

Policy development and programming 

Description 

11 
12 

Cost of which is NOT covered by the reference amount. 
Cost of which is NOT covered by the reference amount. 

Number 

4 

EN 

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Policy-making 

Strategy development, legal basis  

Programme definition  

Establishing  annual  work  programme  (i.e.  financing  decision)  and  inter-service 
consultation  

Interface  with  relevant 
EC  programmes  and 
actions  

Interface  with  the  other 
institutions 
the 
Member States  

and 

Inter-service coordination to ensure complementarity/synergy with others  

Interface  with  Council/EP  dealing  appropriately  with  reports,  information,  questions, 
requests for briefings 

Information 
communication 

and 

1. Information and publicity 
2. EUROPA website  

Interface Committee, 
Presidency and 
secretariat  

Budgeting  

APS,PDB,AAR,BIP,RAL – Preparation – Follow-up - Report  

Programme:  reception,  selection  and  award  of  projects,  financial  and  legal 
commitments  

Preparing 
proposals  

calls 

for 

Reception 
evaluation 
proposals/multiannual 
and annual programmes 

and 
of 

Award decisions  

(also includes staff listed under 12, 13, 14 and 15) 

Financial commitment  

Preparation,  follow-up  and  closure  of  all  financial  commitments  +  subsequent 
modifications 

Legal commitment  

Preparation,  signature  and  closure  of  all 
modifications  

legal  commitments  +  subsequent 

Programme: project monitoring 

Payments - initiation 

Preparation and processing of all pre-financing, interim and final payments (including 
supporting documents for verification) 

Project monitoring  

Reception and evaluation of reports; requests for information, proposed visits 

Contracts, monitoring and audit  

Ex-ante  verification  of 
transactions, 
establishing 
standards  

control 

Establishing appropriate control standards  

Audit system 

Setting up and monitoring Member States' audit systems (shared management) 

Financial audit 

Ex-post audit of expenditure / implementation 

Internal audit 

Verification of conformity with ICS 

Contract procedures 

Drafting,  procedures  and  authorisation  of  procurement  procedures  for  projects  and 
technical assistance (evaluation, studies, …), including JPC, Helpdesk procurement 
procedures  

4 

1 

2 

2 

2 

1 

1.5 

2 

10 

0.5 

2 

4 

5 

20 

3 

10 

8 

3 

8 

EN 

16 

   EN 

 
  
  
  
  
  
  
Reporting 

Report of authorising officer, RAA, relations with Court of Auditors… 

Support services 

Filing and archiving 

Database, digital and hardcopy filing 

Programme evaluation 

Ex ante - mid-term - final evaluation  

IT support 

Development of specific IT tools related to monitoring and implementation  

Overheads 

Administration 
(overheads) 

CIS, translations, HRM, logistics … 

2 

3 

3 

4 

21 

126 

8.2.3. 

Sources of human resources (statutory) 

When  more  than  one  source  is  stated,  please  indicate  the  number  of  posts  originating  from 
each of the sources. 

X(cid:133)  Posts currently allocated to the management of the programme to be replaced 
or extended 

(cid:133) 

(cid:133) 

Posts pre-allocated within the APS/PDB exercise for year n 

Posts to be requested in the next SPA/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  service  concerned 

(cid:133) 
(internal redeployment) 

Posts required for year n although not foreseen in the APS/PDB exercise of the 

(cid:133) 
year in question 

The requirements for human and administrative resources will be covered under the allocation 
granted to the managing DG in the framework of the annual allocation procedure, in the light 
of existing budgetary constraints. 

8.2.4.  Other  administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 

Expenditure on administrative management) 

EUR million (to 3 decimal places) 

Budget line 

European 
Fund 

Refugee 

2010 

2011 

2012 

2013 

TOTAL 

and 

1 
Technical 
administrative 
assistance 
related staff costs) 

(including 

Other 
administrative 

technical 

and 

EN 

17 

   EN 

 
  
  
  
 
 
 
 
 
 
 
  
  
  
  
  
  
  
  
  
  
assistance 

Asylum 
statistics, 
information  exchange, 
meetings, 
thematic 
website, 
projects, 
computerised 
administrative 
and 
financial  management, 
for 
including 
and 
development 
maintenance 
of 
computerised 
management systems 

Studies 
evaluation) 

(including 

0.250 

0.250

0.250

0.250

1.000

0.200 

0.200

0.150

0.100

0.650

Experts' meetings 

0.050 

0.050

0.050

0.050

0.200

Publications 
information 

and 

0.000 

0.000

0.050

0.100

0.150

Total  

0.500 

0.500

0.500

0.500

2.000

Emergency measures 

and 

1 
Technical 
administrative 
assistance 
related staff costs) 

(including 

technical 

Other 
administrative 
assistance 

and 

statistics, 
meetings, 
website, 

Asylum 
thematic 
projects, 
computerised 
administrative 
and 
financial  management, 
for 
including 
and 
development 
maintenance 
of 
computerised 
management systems 

Studies 
evaluation) 

(including 

Experts' meetings  

Publications and 
information 

Total  

0.110 

0.110

0.110

0.110

0.440

0.080 

0.080

0.080

0.080

0.320

0.010 

0.010

0.010

0.010

0.040

0.200 

0.200

0.200

0.200

0.800

EN 

18 

   EN 

 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

EUR million (to 3 decimal places)  

2010 

2011 

2012 

2013 

Total 

10.98

12.08 

13.05

13.18

49.29

1.70

1.95 

2.07

2.20

7.92

12.680

14.030 

15.120

15.380

57.210

Type of 
human 
resources 

Officials  and 
temporary 
staff  (XX  01 
01) 

Staff  financed 
by Article XX 
02 
01 
(auxiliary, 
SNE,  contract 
staff, etc.) 

(indicate 
budget line) 

the 

Total cost of 
human 
resources 
and 
associated 
costs (NOT 
included in 
reference 
amount) 

Calculation – Officials and temporary staff 

Reference should be made to Point 8.2.1, if applicable 

Each FTE rated at EUR 122 000 per FTE 

Calculation – Staff financed under Article XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

Each FTE rated at EUR 122 000 per FTE 

EN 

19 

   EN 

 
 
 
 
8.2.6 Other administrative expenditure not included in the reference amount 

EUR million (to 3 decimal places)

2010 

2011 

2012 

2013 

TOTAL 

XX 01 02 11 01 – Missions 

0.243 

0.248 

0.253

0.258

1.002

XX  01  02  11  02  –  Meetings 
and conferences 

XX  01  02  11  03  – 
Committees 

XX 01 02 11 04 - Studies and 
consultations 

XX 01 02 11 05 - Information 
systems 

Total 

2. 
other 
management expenditure 
(XX 01 02 11) 

3 Other  expenditure  of 
an  administrative  nature 
including 
(specify 
reference to budget line) 

Total administrative 
expenditure, other than 
human resources and 
associated costs (NOT 
included in reference 
amount) 

0.518 

0.528 

0.539

0.550

2.135

0.761 

0.776 

0.792

0.808

3.137

11.993 

13.197 

14.184

14.416

68.015

EN 

20 

   EN