Communication from the Commission to the Council and the European Parliament - Development and consolidation of the external service: implementation of measures for 2008
Date: 2008-12-23
Institutions: European Commission
Subjects: Commission Delegation, Council of Europe, European Commission, budgetary resources, foreign policy, institutional reform, personnel administration, third country

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 23.12.2008 
COM(2008) 879 final 

COMMUNICATION FROM THE COMMISSION TO THE COUNCIL AND THE 
EUROPEAN PARLIAMENT 

DEVELOPMENT AND CONSOLIDATION OF THE EXTERNAL SERVICE: 
IMPLEMENTATION OF MEASURES FOR 2008 

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COMMUNICATION FROM THE COMMISSION TO THE COUNCIL AND THE 
EUROPEAN PARLIAMENT 

DEVELOPMENT AND CONSOLIDATION OF THE EXTERNAL SERVICE: 
IMPLEMENTATION OF MEASURES FOR 2008 

1. 

INTRODUCTION 

In its Communication on the development and consolidation of the External Service 
in 2007-2008, adopted on 10 May 2007,1 the Commission decided to open, in 2007, 
delegations  in  Azerbaijan,  Montenegro,  East  Timor  and  at  the  African  Union,  and 
offices in countries already covered by delegations (Juba and Astana), and to upgrade 
two existing regionalised delegations in Armenia and Cape Verde. All these projects 
have been carried out. 

The Communication of 10 May 2007 also set out a number of actions to be carried 
out,  depending  on  available  resources,  in  2008:  the  opening  of  a  permanent 
representation to the Council of Europe in Strasbourg and a delegation in Uzbekistan, 
and  the  upgrading  of  regionalised  delegations  in  Kyrgyzstan,  Tajikistan,  Nepal, 
Togo, Liberia, Djibouti and Yemen to fully-fledged delegations. 

In the light of the 2008 budget allocation for the External Service and the adoption, 
in June last year, of a redeployment plan involving 96 posts in the Service, which is 
currently being implemented, it is now possible to carry out the initiatives planned. 

Moreover, better administrative arrangements are proposed for places of employment 
in  which  a  Commission  presence,  distinct  from  the  delegations,  is  required  in  the 
long  term  to  monitor  its  activities.  In  this  connection,  the  following  new  places  of 
employment  are  proposed:  Belize,  Comoros,  Congo 
(Goma),  Mongolia, 
Myanmar/Burma, Panama and Samoa. 

2. 

DEVELOPMENT OF THE EXTERNAL SERVICE NETWORK 

2. 1.  Opening of delegations 

The  opening  of  two  new  delegations  has  been  confirmed  on  the  basis  of  resources 
currently available or expected to be available in 2009: a delegation in Uzbekistan 
and  one  at  the  Council  of  Europe  in  Strasbourg.  These  were  already  envisaged  in 
the Commission Communication of 6 June 2005, but could not be followed through 
until now because of a lack of resources. 

The  opening  of  the  delegation  in  Uzbekistan  should  be  seen  in  the  context  of  the 
growth  of  European  Union  interests  in  Central  Asia.  Uzbekistan  is  located  at  the 
heart  of  the  region  and  is  one  of  the  most  important  countries  in  it  because  of  its 
population size, among other things. Relations between the EU and Uzbekistan have 
been strengthened, with positive feedback from the Uzbek authorities in many areas, 
including  human  rights.  A  Commission  presence  would  help  to  build  on  progress 
already  made  while  at  the  same  time  ensuring  greater  account  is  taken  of  EU 
interests. 

1 

COM (2007) 206 final 

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As regards the Council of Europe, the first objective is to take action in the light of 
the  tightening  of  links  between  the  European  Union  and  the  Council  of  Europe. 
There  are  an  increasing  number  of  sensitive  issues,  requiring  constant  action,  for 
which each entity has partial responsibility. Moreover, the Council of Europe is one 
of the institutional arenas where relations with the Russian federation, the countries 
of the Balkans and the Neighbourhood Area are forged. Account must also be taken 
of the new closer formal relations between the European Union and the Council of 
Europe, agreed at political level by the signature, in May 2007, of a Memorandum of 
Understanding laying down "new framework for enhanced co-operation and political 
dialogue" 

Once the decision has been taken and the necessary establishment agreements have 
been signed, the Commission will implement these measures as quickly as possible. 

2. 2. 

Upgrading of regionalised delegations 

It  is  proposed  to  upgrade  the  regionalised  delegations  at  Djibouti,  Kyrgyzstan, 
Liberia, Nepal, Tajikistan, Togo and Yemen to fully-fledged delegations. 

In the case of Kyrgyzstan and Tajikistan the upgrade must be seen in the light of 
the commitments made by the European Union in the Strategy for a New Partnership 
between the European Union and Central Asia, adopted by the Council in June 2007. 

The  change  in  status  of  the  Djibouti  regionalised  delegation  is  part  of  the 
Commission's new strategy in the Horn of Africa. It stems from the need for closer 
links with a stable interlocutor in the region, strategically situated at the crossroads of 
various economic, cultural and religious influences which can open doors and enable 
dialogue with all the powers in the region. 

As regards Liberia, besides restoring the situation as it was before the civil war, the 
almost  exclusive  presence  of  the  Commission  means  that  it  must  represent  the 
European Union, the second biggest donor after the United States, on the ground. A 
stronger Commission presence is also essential because of the commitments made to 
the Liberian authorities, the amount of aid to be managed and the need to maintain 
political visibility in this high media profile African country. 

The proposal to upgrade the Nepal regionalised delegation, which is at present linked 
to the New Dehli delegation, is related to the peace process which is currently under 
way  in  the  country.  The  latter  has  important  consequences  for  political  relations 
between Nepal and the European Union, and on Commission action in the fields of 
development cooperation and humanitarian aid. 

Besides  handling  the  consequences  of  re-establishing  cooperation  with  Togo 
following  the  Council  Decision  of  13  November  2006,  an  increased  Commission 
presence  is  required  to  help  normalise  relations  with  the  country  after  20  years  of 
crisis  and  also  to  monitor  the  democratisation  process,  the  reforms  and  the 
improvements in governance backed by the European Commission. The Commission 
is  actively  involved  in  these  issues  and  the  role  of  the  delegation  following  the 
closure of the procedure set out in Article 96 of the Cotonou Agreement can only be 
fulfilled by a fully-fledged delegation. Such action makes an important contribution 
to the political stability of the sub-region. 

The close relationship with Yemen as regards development aid and the EU's ongoing 
political support, particularly in the fields of governance and democratisation, justify 
the decision to upgrade the Yemen office to a fully-fledged delegation. In view of the 
importance of the stability in Yemen for regional security (in the Gulf and the Horn 

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of  Africa)  and  the  fight  against  terrorism,  EU  support  will  be  maintained  over  the 
coming years and its presence may be strengthened. 

2. 3. 

Places of employment distinct from delegations 

Apart from the ECHO offices, which are managed by DG ECHO, experience shows 
that  places  of  employment  distinct  from  delegations  should  be  established  to 
facilitate Commission activities, either in countries where there is a delegation in the 
capital, or in countries where there is no delegation (or no longer a delegation). 

The presence of Commission staff and infrastructure in these places of employment 
should be covered by a prior political decision and have a clear legal basis. In view 
of the differing political circumstances which may prevail, it is proposed to make a 
distinction  between  new  places  of  employment  in  countries  where  the  Commission 
already  has  a  delegation,  on  the  one  hand,  and  those  in  countries  where  the 
Commission does not have a delegation on the other. In both cases, the agreement of 
the countries concerned and the definition of arrangements for "establishment" of the 
Commission  in  these  countries,  in  the  form  of  a  verbal  note/agreement  in  the  first 
case, and by an ad hoc exchange of letters in the second, are prerequisites. 

2.3.1.  New places of employment in countries where there is a delegation 

It  is  proposed  to  establish  a  new  place  of  employment  in  Goma  (Democratic 
Republic of Congo) attached to the Kinshasa delegation. This is aimed at helping the 
EU to continue with its decisive role in managing the crisis in the Great Lakes, and 
more specifically to take up its position as facilitator and observer in the Goma and 
Nairobi processes respectively. The Commission will thus join other representatives 
of  the  international  community,  including  the  permanent  offices  of  the  EU  Special 
Representative and the ESDP (EUPOL/EUSEC), and those of other Member States 
who  followed  the  EU's  recommendation  to  maintain  a  presence  in  Goma.  Besides 
monitoring  the  political  processes,  the  Commission's  presence  in  Goma  should 
facilitate enormously the management of Community programmes in the east of the 
Democratic Republic of Congo. 

The agreement to be obtained from the Congolese authorities should specify that the 
arrangements  on  privileges  and  immunities  set  out  in  the  establishment  agreement 
also apply to the staff of this office. 

The opening of this office will not involve extra expenditure for the External Service 
in  overall  terms:  it  should  be  covered  by  the  reallocation  of  existing  resources  or 
funds already earmarked for 2009. 

2.3.2.  New places of employment in countries where there is no delegation 

This  involves  establishing  a  clear  legal  basis  for  the  activities  of  EC  staff  in  some 
countries. The purpose of this is to allow staff members with specific tasks, set out in 
ad  hoc  exchanges  of  letters,  to  carry  out  these  tasks  under  the  best  possible 
circumstances  while  residing  at  the  place  of  employment  for  the  duration  of  their 
assignment.  These  exchanges  of  letters,  between  the  Member  of  the  Commission 
responsible  for  External  Relations  and  the  relevant  authorities  in  the  host  country, 
should  make  provision  for  the  application  of  appropriate  arrangements  on 
immunities. 

In  this  connection,  it  is  proposed  to  set  up  a  place  of  employment  in Panama  (the 
country to which the head of the Nicaragua delegation is accredited). A liaison office 
responsible for monitoring cooperation projects was opened there in April 2003. It is 

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attached to the regionalised delegation in Costa Rica, which is itself attached to the 
Nicaragua  delegation.  In  the  same  vein,  it  is  also  proposed  to  create  a  place  of 
employment  in  Samoa  (the  country  to  which  the  head  of  the  Fiji  delegation  is 
accredited)  so  that  projects  can  be  properly  maintained  on  the  spot  by  the  existing 
office. 

Moreover, a stable presence in Belize (the country to which the head of the Jamaican 
delegation  is  accredited),  in  Comoros  (the  country  to  which  the  head  of  the 
delegation  in  Mauritius  is  accredited)  and  in  Myanmar  -  Burma  (the  country  to 
which the head of the delegation in Thailand is accredited) could be necessary in the 
short term to ensure that aid is managed effectively and to enable closer monitoring 
of the political situation. 

Currently, follow-up of projects in these countries must be done by staff based at the 
supervising  delegation.  This  involves  either  long-term  missions  or  very  frequent 
short missions, which is unsatisfactory in terms of the tasks to be carried out and is 
sometimes  difficult  to  organise.  The  lack  of  a  permanent  presence  contributes  to 
delays  in  implementation,  particularly  where  ex-ante  checks  are  required,  and 
increases  the  risks  arising  from  a  lack  of  capacity  on  the  part  of  the  beneficiary 
countries'  administrations  when  the  latter  are  involved  in  operational  and  financial 
management of Community resources. It is proposed to approve the establishment of 
new  places  of  employment  in  these  countries  with  immediate  effect;  this  measure 
will be implemented as soon as it is possible to reallocate existing resources. 

It is also proposed to authorise, on the basis of existing resources, the creation of a 
new  place  of  employment  in  Mongolia  (the  country  to  which  the  head  of  the 
delegation in China is accredited) to improve the monitoring of projects at local level 
given the difficulty of access. Until September 2004, this monitoring was carried out 
by  the  TACIS  office.  Since  the  transfer  of  action  in  Mongolia  from  the  TACIS 
programme to ALA, the office has been closed and the work has been monitored by 
means of a service contract. 

3. 

HUMAN AND BUDGETARY RESOURCES 

The  External  Service  Steering  Committee  (CDSE)  decided  at  its  meeting  on  18 
January 2008 to earmark 18 permanent official posts from the 2008 allocation for the 
development  of  the  network  in  2008,  with  priority  being  given  to  the  opening  of 
delegations  in  the  Council  of  Europe  and  Uzbekistan  and  the  upgrading  of  the 
delegations in Liberia, Togo and Yemen. The redeployment plan adopted on 17 June 
2008 provided for 16 additional permanent official posts to enable the delegations in 
Djibouti, Kyrgyzstan, Nepal and Tajikistan to be upgraded. 

It is therefore proposed to allocate the 34 permanent official posts available (18 from 
the 2008 allocation and 16 posts to be redeployed) and the contract agent and local 
staff  posts  needed  according  to  the  table  below.  These  figures  for  the  opening  and 
upgrade  of  delegations  are  without  prejudice  to  subsequent  changes  to  staffing 
numbers,  particularly  as  regards  contract  agents  and  local  agents,  to  be  financed, 
where  necessary,  according  to  the  availability  of  funds  under  the  headings  ex-
BA/EDF funds in the framework of the implementation of the aid. 

In general terms, the expenditure in respect of the various actions referred to at point 
2 above, which in practice will be largely implemented in 2009, will be covered by 
the  redeployment  of  human  resources  and  the  redistribution  of  existing  financial 
resources for 2008 or resources already earmarked for 2009, on the basis of a process 

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for  rationalisation  of  available  resources  to  cover  new  spending  on  operations, 
infrastructure, staff and other items. 

Human resources earmarked for opening or upgrade 

Delegation 

Heading 5 

Ex headings BA/EDF funds 

AD 

AST 

AC 

AL 

AC 

AL 

Council of Europe 

Uzbekistan 

Djibouti (upgrade) 

Kyrgyzstan (upgrade) 

Liberia (upgrade) 

Nepal (upgrade) 

Tajikistan (upgrade) 

Togo (upgrade) 

Yemen (upgrade) 

TOTAL 

1 

1 

3 

1 

3 

2 

2 

2 

2 

2 

2 

2 

2 

2 

2 

2 

2 

2 

2 

2 

1 

2 

2 

2 

2 

2 

2 

2 

1 

2 

2 

2 

2 

2 

2 

2 

18 

16 

2 

3 

15 

15 

The  budgetary  resources  to  be  mobilised  are  presented  in  the  table  below, 
broken  down  into  start-up  expenditure  (one-off  expenses  directly  linked  to 
programmed  openings  and  upgrades)  and  annual  expenditure  (which  is 
recurrent,  and  linked  to  the  running  costs  of  new  delegations  or  upgraded 
delegations in their new format). 

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Budgetary resources earmarked for opening or upgrade 

Delegation 

Start-up expenditure 

Annual expenditure 

Council of 
Europe 

Uzbekistan 

Djibouti 
(upgrade) 

Kyrgyzstan 
(upgrade) 

Liberia 
(upgrade) 

Nepal (upgrade) 

Tajikistan 
(upgrade) 

Togo (upgrade) 

Yemen 
(upgrade) 

TOTAL 

309.990€  

667.245€  

595.160€  

595.160€  

558.660€  

595.160€  

595.160€  

558.660€  

558.660€  

629.810 €  

2.033.870€  

1.600.910€  

1.600.910€  

1.597.310€  

1.600.910€  

1.600.910€  

1.597.310€  

1.597.310€  

5.033.855 €  

13.859.250 €  

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL 

COMMUNICATION FROM THE COMMISSION TO THE COUNCIL AND THE 
EUROPEAN  PARLIAMENT  –  DEVELOPMENT  AND  CONSOLIDATION  OF 
THE EXTERNAL SERVICE: IMPLEMENTATION OF MEASURES FOR 2008  

2. 

ABM/ABB  FRAMEWORK  (ACTIVITY-BASED  MANAGEMENT/ACTIVITY-BASED 
BUDGETING) 

3. 

3.1. 

EXTERNAL RELATIONS - External Service 

BUDGET LINES 

Budget  lines  (operational  lines  and  related  technical  and  administrative 
assistance lines (ex- B.A. lines)), including headings: 

XX.010102  :  Expenditure  related  to  staff  in  active  employment  of  Commission 
delegations. 

XX.010202 : External staff of Commission delegations 

XX.010212 : Other management expenditure of Commission delegations 

XX.010302 : Buildings and related expenditure of Commission delegations 

19.010401 :  Development  Cooperation  and  Economic  Cooperation  Instrument 
(ICDCE) – Expenditure on administrative management 

21.010410 :  European  Development  Fund  –  Expenditure  on  administrative 
management  

3.2. 

Duration of the action and of the financial impact: 

The  expansion  covered  by  this  communication  will  start  from  the  end  of  the  2008 
financial year. It entails the opening and upgrading of delegations that will continue 
to function, and the opening of new places of employment, and there is no time-limit 
for the action.  

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3.3.  Budgetary characteristics: 

Budget line 

Expenditure type 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

XX.010102 

XX.010202 

XX.010212 

XX.010302 

19.010401  

21.010410  

NON-
COMP 

NON-
COMP 

NON-
COMP 

NON-
COMP 

NON-
COMP 

NON-
COMP 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

YES 

None 

None 

YES 

None 

None 

YES 

None 

None 

YES 

None 

None 

YES 

None 

None 

YES 

None 

None 

N° 5 

N° 5 

N° 5 

N° 5 

N° 4 

N° 4 

4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1. 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

€ million (to 3rd decimal place) 

Expenditure type 

Section 
no. 

2009

2010

2011

2012

2013 
et seq. 

Total 

Operational expenditure2 

Commitment  Appropriations 
(CA) 

8.1. 

Payment Appropriations (PA) 

a 

b 

Administrative expenditure within reference amount3 

Technical  &  administrative 
assistance (Non-diff) 

8.2.4. 

c 

5,686 

4,084 

4,084 

4,084 

4,084 

22,022 

2 
3 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 
Expenditure within Article xx 01 04 of Title xx. 

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TOTAL REFERENCE AMOUNT 

Commitment 
appropriations 

Payment appropriations 

a + 
c 

b + 
c 

5,686 

4,084 

4,084 

4,084 

4,084 

22,022 

5,686 

4,084 

4,084 

4,084 

4,084 

22,022 

Administrative expenditure not included in the reference amount4 

resources 

Human 
and 
associated  expenditure  (Non-
diff.) 

Administrative costs, other than 
human resources and associated 
costs,  not  included  in  reference 
amount (Non-diff.) 

8.2.5. 

d 

8.2.6. 

e 

7,242 

5,938 

5,938 

5,938 

5,938 

30,994 

5,965 

3,838 

3,838 

3,838 

3,838 

21,317 

Total indicative financial cost of intervention 

TOTAL CA including cost 
of Human Resources 

TOTAL  PA  including  cost 
of Human Resources 

a+c
+d
+e 

b+c
+d
+e 

18,893  13,860  13,860  13,860  13,860  74,333 

18,893  13,860  13,860  13,860  13,860  74,333 

4 

Expenditure within Chapter xx 01 other than Articles xx 01 04 or xx 01 05. 

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4.1.2.  Compatibility with financial programming 

(cid:59) 

(cid:133) 

(cid:133) 

Proposal is compatible with existing financial programming. 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement5 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on Revenue 

(cid:59) 

(cid:133) 

Proposal has no financial implications on revenue 

Proposal  has  financial  impact  -  the  effect  on  revenue  is  as  follows:  Not 
applicable 

4.2. 

Human Resources FTE (including officials, temporary and external staff) – see 
detail under point 8.2.1. 

Annual 
requirements 

Total  number  of 
human resources 

2009 

2010 

2011 

2012 

2013 
et seq. 

69 

69 

69 

69 

69 

5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

In  2008,  expenditure  will  relate  to  the  opening  of  two  new  delegations,  one  in 
Uzbekistan and the other in the Council of Europe in Strasbourg, and the upgrading 
of regionalised delegations in Djibouti, Kyrgyzstan, Liberia, Nepal, Tajikistan, Togo 
and Yemen to fully-fledged delegations.  

Extra expenditure will be financed by existing resources and provision will be made 
for 2009 on the basis of prioritisation of the various actions. 

5.2. 

Added  value  of  Community  involvement  and  coherence  of  the  proposal  with 
other financial instruments and possible synergies 

In  the  light  of  recent  international  developments,  and  in  the  interests  of  closer 
economic  and  political  relations  with  the  countries  and  organisations  in  question, 
there is now a need to extend the External Service network and to open delegations 
in  Uzbekistan  and  at  the  Council  of  Europe  and  to  upgrade  the  regionalised 
delegations in Djibouti, Kyrgyzstan, Liberia, Nepal, Tajikistan, Togo and Yemen.  

5 

See points 19 and 24 of the Interinstitutional agreement. 

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5.3. 

Objectives, expected results and related indicators of the proposal in the context 
of the ABM framework 

These actions should enable the Commission to manage its activities in the countries 
in question more effectively. 

5.4.  Method of Implementation (indicative) 

(cid:59)  Centralised management 

(cid:59)  Directly by the Commission 

(cid:133) 

Indirectly by delegation to: 

(cid:133) 

Executive Agencies 

(cid:133)  Bodies set up by the Communities as referred to in Article 185 of 

the Financial Regulation 

(cid:133)  National public-sector bodies/bodies with public-service mission 

(cid:133) 

Shared or decentralised management 

(cid:133)  with Member States 

(cid:133)  with third countries 

(cid:133) 

Joint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1. 

Control system 

Local  expenditure  in  delegations  will  be  via  the  financial  circuits  set  up  by  the 
authorising  officers  by  sub-delegation  (heads  of  delegation),  and  will  be  subject  to 
ex-post  controls  at  headquarters.  The  delegations  in  question  will  be  part  of  the 
network  of  Commission  delegations  and  will  be  subject  to  controls  within  the 
framework of visits from the Inspection of the Delegations Unit and by the Internal 
Control unit of the External Service. 

6.2. 

Evaluation 

6.2.1.  Ex ante evaluation 

The opening of new delegations is decided on the basis of the needs in terms of the 
evolution of the Commission's economic and political relations with the countries in 
question and in close cooperation with all the departments and Directorates-General 
concerned. 

6.2.2.  Measures taken following an intermediate/ex-post evaluation (lessons  learned from 

similar experience in the past) 

Not applicable 

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6.2.3.  Terms and frequency of future evaluations 

The network of delegations in the East needs to be regularly reassessed in the light of 
changing  political  priorities  and  to  ensure  optimal  use  of  existing  resources.  The 
network  will  be  rationalised  or  extended  to  reflect  developments  in  economic  and 
political relations with the countries in question, and the resources available. 

7. 

ANTI-FRAUD MEASURES 

These involve the requirement to operate separation of accounts using the financial 
circuits provided for in Community legislation, backed up by regular ex-post checks 
at headquarters.  

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8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

Not applicable 

8.2. 

Administrative expenditure 

8.2.1.  Number and type of human resources 

Type of post 

Staff to be assigned to management of the action using existing and/or 
additional resources (number of posts/FTEs) 

2009 

2010 

2011 

2012 

Officials or 
temporary 
staff6 (XX 01 
01 02 01) 

A*/
AD 

B*, 
C*/
AST 

Staff financed7 by Art. 
XX 01 02 02 01 

Other  staff  financed 
by8  

19.010401 
21.010410 (EDF) 

18 

16 

5 

19 

11 

18 

16 

5 

19 

11 

18 

16 

5 

19 

11 

18 

16 

5 

19 

11 

TOTAL 

69 

69 

69 

69 

8.2.2.  Description of tasks deriving from the action 

2013 
et seq. 

18 

16 

5 

19 

11 

69 

Management  and  representation  of  Community  policies  in  the  countries  or 
organisations in question.  

6 
7 
8 

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

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8.2.3.  Sources of human resources (statutory) 

Human  resources  and  administrative  requirements  will  be  covered  from  the 
allocation given to the managing DG under the annual allocations procedure in 
the light of existing budgetary resources. 

(cid:133) 

(cid:59) 

(cid:133) 

(cid:59) 

(cid:133) 

Posts  currently  allocated  to  the  management  of  the  programme  to  be 
replaced or extended 

Posts  pre-allocated  for  year  n  in  the  APS/PDB  exercise  (i.e.  18  posts  for 
officials) 

Posts to be requested in the next APS/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  managing 
service (internal redeployment) – i.e. number of posts required 

Posts required for year n although not foreseen in the APS/PDB exercise 
of the year in question 

Human  resources  and  administrative  requirements  will  be  covered  from  the 
allocation given to the managing DG under the annual allocations procedure in 
the light of existing budgetary resources. 

8.2.4.  Other administrative expenditure included in reference amount (XX 01 04/05 – 

Expenditure on administrative management) 

Budget line 
(number and heading) 

Technical 

and 
1. 
administrative 
assistance 
(including related staff costs) 

Executive agencies9 

Other 
administrative assistance 

technical 

and 

- 
19.010401 

intra 

muros 

€ million (to 3rd decimal place) 

2009 

2010 

2011 

2012 

TOTAL 

2013 
et seq. 

3,504 

2,506 

2,506 

2,506 

2,506 

13,528 

21.010410 (EDF) 

2,182 

1,578 

1,578 

1,578 

1,578 

8,494 

- extra muros 

9 

Reference  should  be  made  to  the  specific  legislative  financial  statement  for  the  Executive 
Agency(ies) concerned. 

EN 

15 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Total 
administrative assistance 

technical 

and 

5,686 

4,084 

4,084 

4,084 

4,084 

22,022 

8.2.5.  Financial  cost  of  human  resources  and  associated  costs  not  included  in  the 

reference amount 

€ million (to 3rd decimal place) 

Type of human resources 

2009 

2010 

2011 

2012 

TOTAL 

2013 
et seq. 

Officials  and  temporary  staff 
(XX 01 01) 

Staff  financed  by  Art  XX  01 
02  (auxiliary,  END,  contract 
staff, etc.) 

(specify budget line) 

6,929 

5,695 

5,695 

5,695 

5,695 

0,313 

0,243 

0,243 

0,243 

0,243 

29,709 

1,285 

of 

cost 

human 
Total 
resources  and  associated 
costs 
in  reference 
amount) 

(NOT 

7,242 

5,938 

5,938 

5,938 

5,938 

30,994 

Calculation – Officials and Temporary agents 

See detailed Annex 

Calculation – Staff financed under Art. XX 01 02 

See detailed Annex 

8.2.6.  Other administrative expenditure not included in reference amount 

€ million (to 3rd decimal place)

2009 

2010 

2011 

2012 

TOTAL 

2013 
et seq. 

X XX 01 02 12 01 – Missions 

0,302 

0,302 

0,302 

0,302 

0,302 

1,510 

EN 

16 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
X  

X  

X  

2.  Total 

other  management 

expenditure (XX 01 02 12) 

3.  Other 

expenditure 
administrative nature  

of 

an 

XX  01  03  02  01  Purchase  and 
related 
rental 
expenditure 

costs 

and 

XX  01  03  02  02  Equipment, 
furniture, 
and 
provision of services 

supplies 

Total  administrative  expenditure, 
other  than  human  resources  and 
associated  costs  (NOT  included  in 
reference amount) 

0,302 

0,302 

0,302 

0,302 

0,302 

1,510 

2,814 

2,521 

2,521 

2,521 

2,521 

12,898 

2,849 

1,015 

1,015 

1,015 

1,015 

6,909 

5,965 

3,838 

3,838 

3,838 

3,838 

21,317 

Calculation - Other administrative expenditure not included in reference amount 

[…] 

8.3 General remarks 

Whatever the circumstances, the fact that these actions are to be funded from resources 
which  will  be  made  available  in  2009  will  not  lead  to  an  overall  increase  in  recurring 
costs for the External Service in the coming years. 

EN 

17 

   EN