Amending letter no 3 to the preliminary draft budget 2009 - Statement of expenditure by section - Section II - Council
Date: 2008-11-17
Institutions: Directorate-General for Budget, European Commission
Subjects: EU expenditure, European Council, allowances and expenses, amending budget, committee (EU), personnel administration, preliminary draft EC budget

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 17.11.2008 
SEC(2008) 2840 final 

AMENDING LETTER No 3 
TO THE PRELIMINARY DRAFT BUDGET 2009 

STATEMENT OF EXPENDITURE BY SECTION 
Section II - Council 

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AMENDING LETTER No 3 
TO THE PRELIMINARY DRAFT BUDGET 2009 

STATEMENT OF EXPENDITURE BY SECTION 
Section II - Council 

Having regard to: 

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– 

– 

the  Treaty  establishing  the  European  Community,  and  in  particular  Article 272 
thereof, 

the  Treaty  establishing  the  European  Atomic  Energy  Community,  and  in  particular 
Article 177 thereof, 

the  Council  Regulation  (EC,  Euratom)  No  1605/2002  of  25  June  2002  on  the 
Financial Regulation applicable to the general budget of the European Communities1, 
as  last  amended  by  Council  Regulation  (EC,  Euratom)  No  1525/20072,  and  in 
particular Article 34 thereof, 

the  European  Commission  hereby  presents  to  the  budgetary  authority  the  amending  letter 
No 3  to  the  Preliminary  Draft  Budget  for  2009  for  the  reasons  set  out  in  the  explanatory 
memorandum. 

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OJ L 248, 16.9.2002, p. 1. 
OJ L 343, 27.12.2006, p.9. 

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TABLE OF CONTENTS 

1. 

2. 

Explanatory Memorandum........................................................................................... 4 

Summary Table ............................................................................................................ 5 

STATEMENT OF EXPENDITURE BY SECTION 

The statement of expenditure by section is forwarded separately via the SEI-BUD system. An 
English  version  of  the  expenditure  by  section  is  attached  for  information  as  a  budgetary 
annex. 

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1. 

EXPLANATORY MEMORANDUM 

This  budgetarily  neutral  letter  of  amendment  covers  the  expenditure  relating  to  the 
the  European  Council  on 
proceedings  of 
14 December 2007. 

the  Reflection  Group  established  by 

This  requirement  could  not  be  specified  when  the  preliminary  draft  budget  for  2009  was 
drawn  up,  as  the  proposal  by  the  Chairman  of  the  Reflection  Group  and  its  two 
Vice-Chairmen,  regarding  the  composition  of  the  Group,  was  not  approved  until  the 
European Council  meeting  on  15  and  16  October  2008.  At 
the 
European Council also decided that the Group would start work as soon as possible and that 
the General Secretariat of the Council would provide it with material and logistical support. 

that  meeting, 

In the light of the Reflection Group's specific activity, and for reasons of budget transparency, 
it  is  proposed  that  the  expenditure  relating  to  the  Group's  proceedings  be  presented  under  a 
separate title (Section II - Council, Title 4: "Reflection Group") in the 2009 budget. 

The draft letter of amendment comprises the following elements: 

(a) 

(b) 

(c) 

(d) 

(e) 

a  sum  of  EUR 260 000  in  non-differentiated  appropriations,  to  enable  the 
General Secretariat  of  the  Council  to  engage  a  special  adviser  to  act  as 
secretary-general to the Reflection Group; 

a sum of EUR 220 000 in non-differentiated appropriations, to cover the expense of 
travel  to  Brussels  by  members  of  the  Reflection  Group  and  their  daily  subsistence 
allowances during meetings; 

a  sum  of  EUR 200 000  in  non-differentiated  appropriations,  to  cover  the  cost  of 
interpretation made available to the members of the Reflection Group as necessary; 

a  sum  of  EUR 300 000  in  non-differentiated  appropriations,  to  cover  the  cost  of 
seminars and studies by external experts in line with the Group's mandate as adopted 
by the European Council; 

a  sum  of  EUR 30 000  in  non-differentiated  appropriations,  to  cover  the  costs  of 
representation,  and  a  sum  of  EUR 50 000  in  non-differentiated  appropriations,  to 
cover other operating expenditure. 

Material  and  logistical  support  for  Reflection  Group  meetings  (Secretariat  officials,  offices 
and  meeting  rooms)  would  be  provided  by  the  General  Secretariat  of  the  Council  at  no 
additional cost. 

The Reflection Group's total operating expenditure for 2009 would thus be EUR 1 060 000. It 
is proposed that this sum be taken from the contingency reserve (EUR 2,5 million) which is 
included in the preliminary draft budget for 2009. 

Details of the budget headings concerned are given in the attached table. 

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2. 

SUMMARY TABLE 

TITLE 4 - Expenditure related to the Reflection Group 
Description 

PDB 2009 

Item 

4002 

400 
4010 
401 
Total Chapter 40 - Staff 

Special advisers 

Other staff and external personnel 
Missions 
Other expenditure in connection with staff 

4300 
4301 
4302 
4303 
4305 
430 
4311 
4312 
431 
4321 
4322 
432 
Total Chapter 43 - Operating expenditure 

Travel expenses of members of the Reflection Group 
Travel expenses of external experts 
Interpreting costs 
Entertainment and representation expenses 
Miscellaneous meeting expenses 
Meetings and conferences 
General publications 
Information and public events 
Information 
Expenditure on studies, surveys and consultations 
Other operating expenditure 
Miscellaneous expenses 

AL 
260.000 

260.000 
p.m. 
p.m. 
260.000 

220.000 
p.m. 
200.000 
30.000 
p.m. 
450.000 
p.m. 
p.m. 
p.m. 
300.000 
50.000 
350.000 
800.000 

PDB 2009+AL 
260.000 

260.000 
p.m. 
p.m. 
260.000 

220.000 
p.m. 
200.000 
30.000 
p.m. 
450.000 
p.m. 
p.m. 
p.m. 
300.000 
50.000 
350.000 
800.000 

TOTAL TITLE 4 - Expenditure related to the Reflection Group 
10 0 Provisional appropriations 
10 1 Contingency reserve 
TITLE 10 - Other expenditure 
TOTAL BUDGET 

p.m. 
2.500.000 
2.500.000 
unchanged

1.060.000 
p.m. 
-1.060.000 
-1.060.000 
0 

1.060.000 
p.m. 
1.440.000 
1.440.000 
unchanged 

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