Proposal for a Council Decision on a Community position in the EC-Croatia Stabilisation and Association Council on the participation of Croatia as an observer in the European Union Agency for Fundamental Rights' work and the respective modalities, within the framework set in Articles 4 and 5 of Council Regulation (EC) No 168/2007, including provisions relating to participation in initiatives undertaken by the Agency, to the financial contribution and to staff
Date: 2008-09-19
Institutions: European Commission
Subjects: Croatia, EU office or agency, cooperation agreement, fundamental rights, observer

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 19.9.2008 
COM(2008) 571 final 

Proposal for a 

COUNCIL DECISION 

on a Community position in the EC-Croatia Stabilisation and Association Council on the 
participation of Croatia as an observer in the European Union Agency for Fundamental 
Rights' work and the respective modalities, within the framework set in Articles 4 and 5 
of Council Regulation (EC) No 168/2007, including provisions relating to participation 
in initiatives undertaken by the Agency, to the financial contribution and to staff 

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1.  The context 

EXPLANATORY MEMORANDUM 

The European Union Agency for Fundamental Rights (FRA,  hereinafter  “the Agency”) was 
set up by Council Regulation (EC) No 168/20071 (hereinafter, “the Regulation”). The Agency 
succeeded the European Monitoring Centre on Racism and Xenophobia (EUMC) on 1 March 
2007.  

According  to  Article  2  of  the  Regulation,  the  Agency's  objective  is  to  provide  the  relevant 
institutions, bodies and offices and agencies of the Community and its Member States when 
implementing Community law with assistance and expertise relating to fundamental rights in 
order  to  support  them  when  they  take  measures  or  formulate  courses  of  action  within  their 
respective spheres of competence to fully respect fundamental rights. 

Pursuant to Article 28(1) of the Council Regulation 168/2007/EC, the Agency shall be open to 
the  participation  of  candidate  countries  as  observers.  The  participation  and  the  respective 
modalities should be determined by a decision of the relevant Association Council, whereby 
the  particular  nature,  extent  and  manner  of  participation  will  be  defined.  Upon  adoption  of 
this decision, the Agency will be able to deal with fundamental rights issues in the candidate 
country in question within the scope of Article 3(1) of the Regulation, to the extent necessary 
for the gradual alignment of the country to Community law. 

2. 

The proposed Decision 

Croatia expressed its interest in participating in the Agency by letter of 27 February 2008. 

The Commission proposes to the Council the adoption of a decision on a Community position 
in  the  EC-Croatia  Stabilisation  and  Association  Council  on  the  issue  of  the  participation  of 
Croatia  in  the  Agency.  The  proposed  Decision  includes  a  draft  decision  of  the  Stabilisation 
and Association Council, which complies with the requirements of Article 28.  

In conformity with one of the basic principles underpinning the Regulation (i.e., the Agency 
works on the basis of a thematic, as opposed to country-specific, approach) the draft Decision 
enables  the  Agency  to  carry  out  in  Croatia  the  tasks  laid  down  in  Articles  4  and  5  of  the 
Regulation.  

The  draft  Decision  also  lays  down  that  Croatia  shall  appoint  an  observer  and  alternate 
observer  to  the  Management  Board  of  the  Agency.  These  persons  should  comply  with  the 
criteria laid down in Article 12(1) of the Regulation: They shall participate in the works of the 
Management Board on equal footing with the members and alternate members appointed by 
Member States, but without the right to vote. 

The  Decision  for  participation  in  the  Agency's  work  also  includes  provisions  relating  to 
Croatia’s financial contribution and to staff. 

The  financial  contribution  of  Croatia  is  established  in  proportion  to,  and  in  addition  to,  the 
amount  available  that  year  in  the  general  budget  of  the  Agency.  The  proportionality  factor 
governing  the  contribution  has  been  obtained  by  using  a  formula  of  the  population  of  the 
country  concerned  and  the  gross  domestic  product  (GDP)  in  Purchasing  Power  Standards 
(PPS). These are calculated on the basis of the 2007 statistical data published by the Statistical 
Office  of  the  European  Communities  (Eurostat).  The  applied  formula,  which  calculates  the 

1 

Council Regulation (EC) No 168/2007 of 15 February 2007 establishing a European Union Agency for 
Fundamental Rights, JO L 53 of 22.2.2007, p.1. 

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financial contribution of the candidate country, might be reviewed in 2009 on the basis of the 
latest statistical data published by Eurostat.  

The proposed Decision makes provisions for a financial contribution based on a participation 
starting in 2009 (first year of participation in anex I, point 5).  

The  draft  decision  is  also  in  line  with  the  Staff  Regulations  of  Officials  of  the  European 
Communities  and  the  Conditions  of  Employment  of  Other  Servants  of  the  European 
Communities. The ratio between administrative and operational costs of the Agency’s budget 
for  the  EU  Member  States  is  also  applicable,  on  average,  on  the  candidate  countries' 
estimates. 

The draft decision is accompanied by a financial statement.  

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Proposal for a 

COUNCIL DECISION 

on a Community position in the EC-Croatia Stabilisation and Association Council on the 
participation of Croatia as an observer in the European Union Agency for Fundamental 
Rights' work and the respective modalities, within the framework set in Articles 4 and 5 
of Council Regulation (EC) No 168/2007, including provisions relating to participation 
in initiatives undertaken by the Agency, to the financial contribution and to staff 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, and in particular Article 
308 in conjunction with the second subparagraph of Article 300(2) thereof, 

Having regard to the proposal from the Commission, 

Whereas: 

(1) 

(2) 

(3) 

(4) 

The  Luxembourg  European  Council  of  December  1997  made  participation  in 
Community agencies a way of stepping up the pre-accession strategy. The European 
Council's  conclusions  provide  that  "the  Community  agencies  in  which  applicant 
countries will be able to participate will be determined on a case-by-case basis". 

Council  Regulation  (EC)  No  168/2007  establishing  a  European  Union  Agency  for 
Fundamental  Rights  provides  in  its  Article  28  that  the  Agency  shall  be  open  to  the 
participation of Candidate Countries within the framework set in Articles 4 and 5.  

Croatia shares the aims and objectives laid down for the Agency and subscribes to the 
scope and description of the tasks of the Agency laid down in the Regulation (EC) No 
168/2007. 

Croatia's  ultimate  objective  is  to  become  a  member  of  the  European  Union,  and  its 
participation in the European Union Agency for Fundamental Rights will help Croatia 
to achieve this objective 

HAS DECIDED AS FOLLOWS: 

Article 1 

The position on the participation of Croatia as an observer in the European Union Agency for 
Fundamental Rights' work and the respective modalities to be adopted by the Community in 
the  Stabilisation  and  Association  Council  shall  be  based  on  the  draft  Decision  of  the  EC-
Croatia Stabilisation and Association Council annexed to this Decision. 

Done at Brussels,  

For the Council 
The President 

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ANNEX  

Draft 
DECISION No …./2008 
on the participation of Croatia as an observer in the European Union Agency for 
Fundamental Rights' work and the respective modalities, within the framework set in 
Articles 4 and 5 of Council Regulation (EC) No 168/2007, including provisions relating 
to participation in initiatives undertaken by the Agency, to the financial contribution 
and to staff 

THE ASSOCIATION COUNCIL,  
Having  regard  to  the  Stabilisation  and  Association  Agreement  (2005/40/EC,  Euratom) 
between  the  European  Communities  and  their  Member  States,  on  the  one  part,  and  the 
Republic of Croatia, on the other part.  

Having  regard  to  Council  Regulation  (EC)  No  168/2007  establishing  a  European  Union 
Agency for Fundamental Rights and in particular Article 28(2) thereof, 

Whereas 

(1) The Luxembourg European Council of December 1997 made participation in Community 
agencies a way of stepping up the pre-accession strategy. The European Council's conclusions 
provide that "the Community agencies in which applicant countries will be able to participate 
will be determined on a case-by-case basis".  
(2)  Croatia  shares  the  aims  and  objectives  laid  down  for  the  Agency  and  subscribes  to  the 
scope  and  description  of  the  tasks  of  the  Agency  as  laid  down  in  the  Regulation  (EC)  No 
168/2007. 
(3)  It  is  appropriate  to  lay  down  the  modalities  of  such  participation  including  provisions 
relating to participation in initiatives undertaken by the Agency, to the financial contribution 
and to staff.  

(4) It is also appropriate that the Agency should deal with fundamental rights issues within the 
scope of Article 3(1) of the Regulation (EC) No 168/2007 in Croatia to the extent necessary 
for its gradual alignment to Community law. 

HAS DECIDED: 

Article 1 

Croatia,  as  a  candidate  country,  shall  participate  as  an  observer  in  the  European  Union 
Agency  for  Fundamental  Rights,  (hereinafter  referred  to  as  the  “Agency”),  as  set  up  by 
Council Regulation (EC) No 168/2007 (hereinafter referred to as "the Regulation").  

Article 2 

1. The Agency may deal with fundamental rights issues within the scope of Article 3(1) of the 
Regulation in the Croatia to the extent necessary for its gradual alignment to Community law. 

2.  To  this  end  the  Agency  will  be  able  to  carry  out  in  the  Croatia  the  tasks  laid  down  in 
Articles 4 and 5 of the Regulation.  

Croatia shall contribute financially to the activities of the Agency referred to Article 4 of the 
Regulation  in  accordance  with  the  provisions  laid  down  in  Annex  I  to  this  Decision  which 
shall form an integral part thereof. 

Article 3 

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Article 4 

1. Croatia shall appoint persons complying with the criteria laid down of Article 12(1) of the 
Regulation as observer and alternate observer, respectively. They may participate in the works 
of  the  Management  Board  on  equal  footing  with  the  members  and  alternate  members 
appointed by Member States, but without right to a vote. 

2. Croatia shall nominate a government official as a National Liaison Officer, in the terms laid 
down in Article 8 (1). 

3.  Within  four  months  of  the  entry  into  force  of  this  Decision,  Croatia  shall  inform  the 
European Commission of the names, qualifications and contact details of the persons referred 
to in the two previous paragraphs. 

Article 5 

The  data  supplied  to  or  emanating  from  the  Agency  may  be  published  and  shall  be  made 
accessible to the public, provided that confidential information is afforded the same degree of 
protection in Croatia as it is afforded within the Community. 

Article 6 
The  Agency  shall  enjoy  in  Croatia  the  same  capacity  as  accorded  to  legal  entities  under 
Croatia's law. 

Article 7 

To enable the Agency and its staff to perform their tasks, Croatia shall grant the privileges and 
immunities identical to those contained in Articles 1 to 4, Articles 6 and 7, Articles 11 to 14, 
Article  16,  Article  18  and  Article  19  of  the  Protocol  of  Privileges  and  Immunities  of  the 
European Communities2.  

Article 8 

By  way  of  derogation  from  Article  12(2)(a)  of  the  Conditions  of  Employment  of  Other 
Servants of the European Communities provided for in Article 3 of Council Regulation (EEC, 
Euratom,  ECSC)  No  259/68  on  Staff  Regulations  of  Officials  and  the  Conditions  of 
Employment of Other Servants of the European Communities, nationals of Croatia enjoying 
their full rights as citizens may be engaged under contract by the Director of the Agency. 

Article 9 

The Parties shall each take any general or specific measures required to fulfil their obligations 
under this Decision and shall notify them to the Stabilisation and Association Council.  

This Decision shall enter into force on the first day of the second month following the date of 
the notification referred to in Article 9.  

Article 10 

This Decision is adopted for an unlimited period of time. 

Article 11 

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Protocol  on  the  Privileges  and  Immunities  of  the  European  Communities  to  the  Treaty  establishing  a 
Single  Council  and  a  Single  Commission  of  the  European  Communities,  OJ  L  152,  13.7.1967,  p.  13 
(DE, FR, IT, NL). 

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ANNEX  

I 

FINANCIAL CONTRIBUTION OF CROATIA TO THE EUROPEAN UNION 
AGENCY FOR FUNDAMENTAL RIGHTS 

1. 

2. 

3. 

4. 

5. 

The financial contribution to be paid by Croatia to the budget of the European Union 
to  participate  in  the  European  Union  Agency  for  Fundamental  Rights  shall  be 
established in proportion to, and in addition to, the amount available each year in the 
general budget of the Agency.  

The  proportionality  factor  governing  the  contribution  has  been  obtained  by 
establishing the ratio of 0.6 to the population of Croatia and the ratio of 0.4 for the 
gross  domestic  product  (GDP)  in  Purchasing  Power  Standards  (PPS).  These  ratios 
has  been  calculated  on  the  basis  of  the  2007  statistical  data  published  by  the 
Statistical Office of the European Communities (Eurostat). The natural economies of 
scale  that  can  be  absorbed  by  the  staff  and  budget  allocated  under  the  Financial 
Perspectives has been also considered.  

The weighting factor of the economies of scale shall be applied reducing the proposal 
by  20%.  This  reduction  shall  refer  to  both  the  financial  and  human  resources.  The 
financial resources have been increased appropriately in cases where the result of the 
above  formula  was  below  the  unitary  costs  estimated  for  the  participation  of  the 
candidate country to the European Agency for Fundamental Rights.  

The  estimates  provided  are  provisional  and  could  be  revised  in  the  light  of  the 
Agency’s  Multiannual  Framework,  as  soon  as  it  is  adopted  by  the  Budgetary 
Authority.  The  Agency’s  Management  Board  might  adapt  the  provisions  of  the 
current proposal, if it considers this necessary.  

The financial contribution to be paid by Croatia to the budget of the European Union 
shall be as follows: 

Year 1 : 

Year 2 : 

Year 3 : 

Year 4 : 

Year 5 : 

6. 

7. 

8. 

EUR 180,020 

EUR 180,020 

EUR 180,020 

EUR 205,020 

EUR 205,020 

The  possible  financial  support  from  Community  assistance  programmes  will  be 
agreed separately according to the relevant Community programme. 

The  contribution  of  Croatia  will  be  managed  in  accordance  with  the  Financial 
Regulation applicable to the general budget of the European Union.  

Travel costs and subsistence costs incurred by representatives and experts of Croatia 
for  the  purposes  of  taking  part  in  the  European  Union  Agency  for  Fundamental 
Rights or meetings related to the implementation of the Agency’s work programme 
shall be reimbursed by the European Union Agency for Fundamental Rights on the 
same  basis  as  and  in  accordance  with  the  procedures  currently  in  force  for  the 
Member States of the European Union. 

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9. 

10. 

11. 

12. 

After  the  entry  into  force  of  this  Decision  and  at  the  beginning  of  each  following 
year,  the  Commission  will  send  to  Croatia  a  call  for  funds  corresponding  to  its 
contribution  to  the  European  Union  Agency  for  Fundamental  Rights  under  this 
Decision.  For  the  first  calendar  year  of  its  participation  Croatia  will  pay  a 
contribution calculated from the date of participation to the end of the year on a pro 
rata  basis.  For  the  following  years  the  contribution  will  be  in  accordance  with  this 
decision. 

This contribution shall be expressed in euro and paid into a euro bank account of the 
Commission of the European Communities.  

Croatia  will  pay  its  contribution  according  to  the  call  for  funds  for  its  own  part  at 
latest within 30 days after the call for funds is sent by the Commission. 

Any  delay  in  the  payment  of  the  contribution  shall  give  rise  to  the  payment  of 
interest  by  Croatia  on  the  outstanding  amount  from  the  due  date.  The  interest  rate 
corresponds to the rate applied by the European Central Bank, on the due date, for its 
operations in euro, increased by 1,5 pecentage points. 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

COUNCIL  DECISION  on  a  Community  position  in  the  EC-Croatia  Stabilisation  and 
Association Council on the participation of Croatia as an observer in the European Union 
Agency  for  Fundamental  Rights'  work  and  the  respective  modalities,  within  the 
framework  set  in  Articles  4  and  5  of  Council  Regulation  (EC)  No  168/2007,  including 
provisions  relating  to  participation  in  initiatives  undertaken  by  the  Agency,  to  the 
financial contribution and to staff 

2. 

ABM / ABB FRAMEWORK 

Title  18:  Freedom,  Security  and  Justice,  Chapter  1804:  Fundamental  Rights  and 
Citizenship 

3. 

3.1. 

BUDGET LINES 

Budget lines (operational lines and related technical and administrative 
assistance lines (ex- B..A lines)) including headings: 

Article  603.1  Association  agreement  between  the  Communities  and  the  third  countries, 
items 18040503, 18040504 

The contribution of Croatia to the Community Budget for its participation in the FRA's 
work has been calculated as described in the Annex to this financial statement. 

3.2. 

Duration of the action and of the financial impact: 

Until the date of Croatia's accession to the EU 

3.3. 

Budgetary characteristics : N/A 

Budget 
line 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

Comp/ 
Non-
comp 

Comp/ 
Non-
comp 

Diff3/ 
Non-
diff4 

Diff/ 
Non-
diff 

YES/ 
NO 

YES/ 
NO 

YES/NO 

YES/NO 

YES/NO 

YES/NO 

3 
4 

Differentiated appropriations 
Non-differentiated appropriations hereafter referred to as NDA 

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4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1. 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

EUR million (to 3 decimal places) 

2009 

2010 

2011 

1012 

2013 

n + 5 
and 
later 

Total 

Expenditure type 

Section 
no. 

Operational expenditure5 

Commitment 
Appropriations (CA) 

8.1 

Payment  Appropriations 
(PA) 

a 

b 

Administrative expenditure within reference amount6 

Technical 
& 
administrative  assistance 
(NDA) 

8.2.4 

c 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  

Commitment 
Appropriations 

Payment 
Appropriations 

a+c 

b+c 

Administrative expenditure not included in reference amount7 

Human 
associated 
(NDA) 

resources 

and 
expenditure 

Administrative  costs,  other 
than  human  resources  and 
not 
associated 
included in reference amount 
(NDA) 

costs, 

0,0585 

0,0585 

0,0585 

0,0585 

0,0585 

0,2925 

8.2.5 

d 

8.2.6 

e 

Total indicative financial cost of intervention  

TOTAL  CA 
cost 
Resources 

of 

including 
Human 

a+c
+d+
e 

5 
6 
7 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 
Expenditure within article xx 01 04 of Title xx. 
Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

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TOTAL  PA 
cost 
Resources 

of 

including 
Human 

b+c
+d+
e 

Co-financing details N/A 

0,0585 

0,0585 

0,0585 

0,0585 

0,0585 

0,2925 

If the proposal involves co-financing by Member States, or other bodies (please 
specify which), an estimate of the level of this co-financing should be indicated 
in the table below (additional lines may be added if different bodies are foreseen 
for the provision of the co-financing): 

EUR million (to 3 decimal places) 

n + 1 

n + 2 

n + 3 

n + 4 

Year 
n 

n  +  5 
and 
later 

Total 

Co-financing body 

…………………… 

TOTAL CA including co-
financing 

f 

a+c
+d+
e+f 

4.1.2.  Compatibility with Financial Programming 

X 

Proposal is compatible with existing financial programming. 

Proposal will entail reprogramming of the relevant heading in the financial 

(cid:133) 
perspective. 

(cid:133) 
Proposal may require application of the provisions of the Interinstitutional 
Agreement8 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on Revenue 

(cid:133) 

X 

Proposal has no financial implications on revenue 

Proposal has financial impact – the effect on revenue is as follows: 

Budget line 

Revenue 

EUR million (to one decimal place) 

Situation following action 

2009  2010  2011  2012  2013 

Total 

Prior to
action 
[Year 
n-1] 

603.1 

a) Revenue in absolute terms 

0,180,02 0,180,02  0,180,02  0,205,02  0,205,02  0,950,1 

b) Change in revenue 

 ∆ 

8 

See points 19 and 24 of the Interinstitutional agreement. 

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4.2. 

Human Resources FTE (including officials, temporary and external staff) – 
see detail under point 8.2.1. 

Annual requirements 

2009 

2010 

2011 

2012 

2013 

Total 

Total 
number 
human resources 

of 

0,5  

0,5 

0,5 

0,5 

0,5 

5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

This decision will allow Croatia to participate in the work of the European Union Agency 
for Fundamental Rights and thus, will help the country to achieve its ultimate objective to 
become a member of the European Union. 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal 
with other financial instruments and possible synergy 

By  dealing  with  fundamental  rights  issues  in Croatia  the  Agency  will  be  of  help  to  the 
necessary gradual alignment to Community law of the country concerned. 

5.3. 

Objectives,  expected  results  and  related  indicators  of  the  proposal  in  the 
context of the ABM framework 

This decision should allow Croatia to participate as an observer in the FRA's work and 
the  Agency  to  cover  fundamental  rights  issues  in  Croatia.  This  will  contribute  to  a 
successful preparation of Croatia for the full-fledged membership in the European Union. 

5.4.  Method of Implementation (indicative) 

(cid:133)  Centralised Management 

(cid:133) 

X 

directly by the Commission 

indirectly by delegation to: 

(cid:133) 

X 

(cid:133) 

executive Agencies 

bodies set up by the Communities as referred to in art. 185 of 
the Financial Regulation 

national  public-sector  bodies/bodies  with  public-service 
mission 

(cid:133) 

Shared or decentralised management 

(cid:133)  with Member states 

(cid:133)  with Third countries 

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(cid:133) 

Joint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1.  Monitoring system 

The work of the Fundamental Rights Agency shall be regularly evaluated in accordance 
with  the  framework  laid  down  in  Regulation  168/2007  and  taking  into  account  the 
Agency's Multi-Annual Framework as well as the Annual Work Programmes.  

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

The  proposal  for  the  FRA  Regulation  contained  an  impact  assessment  dealing  with  the 
issue of the geographical scope of the Agency's activities.  

6.2.2.  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned 

from similar experiences in the past) 

The  EUMC  (the  pre-cursor  of  the  Agency)  carried  out  PHARE  projects  in  different 
candidate  countries  (i.e.  RO,  BG,  TK  and  HR)  which  proved  very  positive  for  both 
candidate countries and the EUMC. 

6.2.3.  Terms and frequency of future evaluation 

The participation of candidate countries in the FRA's activities will be evaluated in future 
evaluations of the Agency. 

7. 

ANTI-FRAUD MEASURES  

In  order  to  combat  fraud,  corruption  and  other  unlawful  activities,  the  provisions  of 
Regulation (EC) No 1073/1999 shall apply without restrictions to the Agency. 
The  Agency  shall  accede  to  the  Inter-institutional  Agreement  of  25  May  1999  between 
the European Parliament, the Council of the European Union and the Commission of the 
European  Communities  concerning  internal  investigations  by  the  European  Anti-fraud 
Office (OLAF) [11] and shall issue, without delay, the appropriate provisions applicable 
to its entire staff. 
The  decisions  concerning  funding  and  the  implementing  agreements  and  instruments 
resulting from them shall explicitly stipulate that the Court of Auditors and OLAF may 
carry out, if necessary, on-the-spot checks on the recipients of the Agency's funding and 
the staff responsible for allocating it. 

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8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost  

N/A 

(Headings  of  Objectives, 
actions  and  outputs  should 
be provided) 

Type of 
output 

Av. 
cost 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5 and 
later 

TOTAL 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

Commitment appropriations in EUR million (to 3 decimal places) 

OPERATIONAL 
OBJECTIVE No.1 9……… 

Action 1………………. 

- Output 1 

- Output 2 

Action 2………………. 

- Output 1 

Sub-total Objective 1 

OPERATIONAL 
OBJECTIVE No.2 1……… 

Action 1………………. 

- Output 1 

Sub-total Objective 2 

OPERATIONAL 
OBJECTIVE No.n 1 

9 

As described under Section 5.3 

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Sub-total Objective n 

TOTAL COST 

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8.2.  Administrative Expenditure 

8.2.1.  Number and type of human resources 

Types of 
post 

Staff to be assigned to management of the action using existing and/or additional 
resources (number of posts/FTEs) 

2009 

2010 

2011 

2012 

2013 

A*/AD 

0,5 

0,5 

0,5 

0,5 

0,5 

B*, 
C*/AST 

Officials 
or 
temporary 
staff10 
(XX 01 
01) 

Staff  financed11  by 
art. XX 01 02 

staff12 
Other 
financed  by  art.  XX 
01 04/05 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

TOTAL 

0,5 

0,5 

0,5 

0,5 

0,5 

8.2.2.  Description of tasks deriving from the action 

Management of the Croatia's financial contribution under Financial Regulation. 

8.2.3. 

Sources of human resources (statutory) 

Posts currently allocated to the management of the programme to be replaced 

X 
or extended 

(cid:133) 

Posts pre-allocated within the APS/PDB exercise for year n 

(cid:133) 

Posts to be requested in the next APS/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 

(cid:133) 
(internal redeployment) 

Posts required for year n although not foreseen in the APS/PDB exercise of the 

(cid:133) 
year in question 

10 
11 
12 

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

EN 

16 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
8.2.4.  Other  Administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 

Expenditure on administrative management) N/A 

EUR million (to 3 decimal places) 

Budget line 

(number and heading) 

2009 

2010  2011  2012  2013 

TOTAL 

Technical 

1 
and 
assistance (including related staff costs) 

administrative 

Executive agencies13 

Other 

technical 

and 

administrative 

assistance 

- intra muros  

- extra muros 

Total  Technical  and  administrative 
assistance 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

EUR million (to 3 decimal places) 

Type of human resources 

2009 

2010 

2011 

2012 

2013 

Officials and temporary staff (XX 01 
01) 

0,0585 

0,0585 

0,0585 

0,0585 

0,0585 

Staff  financed  by  Art  XX  01  02 
(auxiliary, END, contract staff, etc.) 

0 

(specify budget line) 

0 

0 

0 

0 

0 

Total cost of Human Resources 
and associated costs (NOT in 
reference amount) 

0,0585 

0,0585 

0,0585 

0,0585 

0,0585 

Calculation– Officials and Temporary agents 

13 

Reference should be made to the specific legislative financial statement for the Executive Agency(ies) 
concerned. 

EN 

17 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Calculation– Staff financed under art. XX 01 02 

8.2.6. Other administrative expenditure not included in reference amount N/A 

EUR million (to 3 decimal places) 

2008 

2009 

2010 

2011 

2012 

2013  TOTAL 

XX 01 02 11 01 – Missions 

XX 01 02 11 02 – Meetings & Conferences 

XX 01 02 11 03 – Committees14  

XX 01 02 11 04 – Studies & consultations 

XX 01 02 11 05 - Information systems 

 2 

Total 

Other  Management 

Expenditure (XX 01 02 11) 

3 

Other 

expenditure 

administrative 
including reference to budget line) 

nature 

of 

an 
(specify 

Total Administrative expenditure, other 
than human resources and associated 
costs (NOT included in reference 
amount) 

Calculation - Other administrative expenditure not included in reference amount 

14 

Specify the type of committee and the group to which it belongs. 

EN 

18 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
ANNEX  

(method of calculation) 

The  proportionality  factor  governing  the  contribution  has  been  obtained  by  establishing  the 
weighting  factor  of  0.6  to  the  population  of  Croatia  and  the  weighting  factor  of  0.4  for  the 
gross  domestic  product  (GDP)  in  Purchasing  Power  Standards  (PPS)  as  shown  in  tabular 
format  below.  These  weighting  factors  have  been  calculated  on  the  basis  of  the  2007 
statistical  data  published  by  the  Statistical  Office  of  the  European  Communities  (Eurostat). 
The natural economies of scale that can be absorbed by the staff and budget allocated under 
the Financial Perspectives has been also considered.  

The  weighting  factor  of  the  economies  of  scale  has  been  applied  reducing  the  proposal  by 
20%.  This  reduction  shall  refer  to  both  the  financial  and  Human  Resources.  The  financial 
resources  have  been  increased  appropriately  in  cases  where  the  result  of  the  above  formula 
was  below  the  unitary  costs  estimated  for  the  participation  of  the  candidate  country  to  the 
European Agency for Fundamental Rights.  

The  average  increase  of  the  budget  over  the  years  2009-2013  is  based  on  the  financial 
perspectives and the increase of the Agency’s budget as follows: 2010 +18%, 2011 remains 
constant, 2012 +10% and 2013 remains constant. 

EN 

19 

   EN 

 
A 

B 

C 

D 

E 

F 

G 

H 

I 

J 

K 

Population 

Pop. 
weighting 
factor 

  GDP 

Results  on 
population 
(based  on 
2013 
budget) 

GDP 
weig
hting 
facto
r 

Results 
on  GDP 
(based 
on  2013 
budget) 

  Economies 
of scale 

operations 
from  "results" 
"contribution" 

leading 
to 

Contribution 
through the years 

Contributi
on  (based 
on  2013 
budget) 

HR 

4,441,238 

0.60 

118,402  

51.60 

0.40 

40,730   N/A 

Minimum 
sustainable budget

205,020 (a) 180,020 

(b) 180,020 

(c) 205,020 

The ratio was fixed by taking into consideration the Agency’s work and peculiarities, the population was given a weighting factor of 0.60. This is to 
cover the higher costs in studies and research, as well as increasing awareness. This higher cost is required to achieve reliable quota sampling taking 
into consideration that the population is also linked to geographical coverage.  
As regards Croatia, the function estimating the budget resulted in a small amount. This amount was not considered to be adequate to cover the needs of 
the Agency’s work for this country. Therefore, based on the Agency’s experience a minimum amount was estimated for it. 
The 2013 budget was reduced in accordance with the Agency’s budget and the Financial Perspectives in order to estimate the amounts for the previous 
years. In cases where small amounts were involved the minimum amounts required for the implementation of the Agency’s work were considered. 
(a) refers to 2009 
(b) refers to 2010 and 2011 
(c) refers to 2012 and 2013 
The following years will always be calculated on the basis of the function. Where this function will result in an amount that would not be adequate for 
the implementation of the Agency’s work, this will be adapted on the basis of the Agency’s experience. 

EN 

20 

EN