Guideline of the European Central Bank of 11 September 2008 on data collection regarding the euro and the operation of the Currency Information System 2 (ECB/2008/8)
Date: 2008-09-11
Institutions: European Central Bank
Subjects: EU Member State, European Central Bank, budget authorisation, central bank, data collection, euro, issuing of currency

23.12.2008

EN

Official Journal of the European Union

L 346/89

GUIDELINES

EUROPEAN CENTRAL BANK

GUIDELINE OF THE EUROPEAN CENTRAL BANK

of 11 September 2008

on data collection regarding the euro and the operation of the Currency Information System 2

(ECB/2008/8)

(2008/950/EC)

THE GOVERNING COUNCIL OF THE EUROPEAN CENTRAL BANK,

Having regard to the Treaty establishing the European Com-
munity, and in particular Article 106(1) and (2) thereof,

Having regard to the Statute of the European System of Central
Banks and of the European Central Bank (hereinafter the ‘ESCB
Statute’), and in particular Articles 5 and 16 thereof,

Whereas:

(1)

(2)

(3)

Article 106(1) of the Treaty and Article 16 of the ESCB
Statute provide that the European Central Bank (ECB) has
the exclusive right to authorise the issue of euro bank-
notes within the Community.

Article 106(2) of the Treaty provides that Member States
may issue coins subject to approval by the ECB of the
volume of the issue. Therefore, the ECB adopts annual
decisions approving the volume of coin issuance by the
Member States which have adopted the euro (hereinafter
the ‘participating Member States’).

Article 5 of the ESCB Statute provides that in order to
perform the tasks of the European System of Central
Banks (ESCB) the ECB, assisted by the national central
banks, should collect the necessary statistical information,
which encompasses statistical information in the area of
euro banknote and coin issuance. Also, the ECB needs to
collect information for the purpose of Article 237(d) of
the Treaty, which entrusts the ECB with the task of moni-
toring the compliance of the ESCB national central banks
with their obligations under the Treaty and the Statute.
These obligations include compliance with the prohibi-
tion established by Article 101 of the Treaty and imple-
mented by Council Regulation (EC) No 3603/93 of
13 December 1993 specifying definitions for the applica-
the prohibitions referred to in Articles 104
tion of

and 104b(1) of the Treaty (1). In particular, Article 6 of
Council Regulation (EC) No 3603/93 provides that ‘the
holding by the […] national central banks of coins issued
by the public sector and credited to the public sector
shall not be regarded as a credit
facility within the
meaning of Article 104 of the Treaty where the amount
of these assets remains at less than 10 % of the coins in
circulation’.

(4) Without prejudice to the competences of the Member
States with regard to the issuance of euro coins, and
taking into account the essential role of
the national
central banks of the participating Member States (herein-
in the distribution of euro coins, to
after the ‘NCBs’)
perform the tasks described above, the ECB,
together
with NCBs need to collect data on euro banknotes and
coins. Such data collection should facilitate decision-
making in the area of euro banknote and coin issuance,
e.g. by providing the ECB, NCBs, the Commission of the
European Communities
coin-issuing
authorities with information enabling them to, in accord-
ance with their
(i) plan the
production of euro banknotes and coins; (ii) coordinate
the issuance of euro banknotes and coins; and (iii) coordi-
nate transfers of euro banknotes between NCBs, and of
euro coins between the participating Member States. This
data collection should also enable the ECB to monitor
compliance with its decisions in the areas of euro bank-
note and coin issuance.

respective competences:

national

and

(5)

On 16 December 2004, the Governing Council adopted
the banknote recycling framework (BRF), Section 2.7 of
which provides for credit institutions and other profes-
reporting obligations
to fulfil
sional

cash handlers

(1) OJ L 332, 31.12.1993, p. 1.

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to NCBs. In the same context, it was also decided that
NCBs should implement the BRF by the means available
to them, such as legislative instruments and agreements,
by the end of 2006, a time limit which was subsequently
extended by later Governing Council decisions. At the
the BRF,
latest
however, NCBs
reported
pursuant to the BRF from credit institutions and other
professional cash handlers in their jurisdictions and be in
a position to report them to the ECB.

implementation of
receiving data

from the date of

should be

To achieve the abovementioned objectives, the data on
euro banknotes and coins should include information on:
(ii) the
(i) the issuance of euro banknotes and coins;
quantity and quality of euro banknotes and coins in
circulation; (iii) the stocks of euro banknotes and coins
held by the entities involved in their issuance; (iv) opera-
tional activities relating to euro banknotes and coins of
including credit
the entities involved in their issuance,
institutions operating a notes-held-to-order scheme on
behalf of an NCB and credit institutions operating an
extended custodial inventory programme on behalf of the
ECB and one or more NCBs; (v) the operational activities
institutions and other
relating to banknotes of credit
professional cash handlers which recycle euro banknotes
pursuant to the BRF; and (vi) the cash infrastructure.

To enhance the collection of data and to enable the disse-
mination of information based on them, on 22 November
2007 the Governing Council agreed to implement the
Currency Information System 2 (hereinafter the ‘CIS 2’)
replacing the Currency Information System which was
established with the introduction of euro banknotes and
coins and which has provided both the ECB and NCBs
with the relevant currency-related data since 2002,
pursuant to a separate ECB legal act on data collection
relating to the Currency Information System.

to the cash changeover in its Member State. Guideline
ECB/2006/9 provides for specific reporting obligations to
apply to such future Eurosystem NCBs, which need to be
specified in greater detail in the context of the CIS 2.

(10)

Both the ECB and the NCB users of the CIS 2 should
have access to the web-based CIS 2 application and to
the reporting module to enable efficient and effective use
of CIS 2 data and achieve a high level of transparency.
Eligible third parties should be granted limited access to
CIS 2 data to enhance the flow of information between
the ECB and the European Commission as well as NCBs
and the national coin-issuing authorities.

(11) Given that the CIS 2 is a flexible system for handling
new data, it is necessary to establish a simplified proce-
dure to implement technical amendments to the Annexes
to this Guideline efficiently. Furthermore, due to its tech-
nical nature, it should be possible to amend the specifica-
tions of the CIS 2 transmission mechanism by using the
same
the Executive
Board should be delegated the powers to make certain
amendments to this Guideline and its Annexes and
should inform the Governing Council of such amend-
ments.

simplified procedure. Therefore,

(12)

Following the positive decision taken by the Council of
the European Union on the abrogation of the derogation
for Slovakia on 8 July 2008, and in accordance with
Article 3.5 of the Rules of Procedure of the European
Central Bank, the Governor of Národná banka Slovenska
has been invited to observe the relevant deliberations of
the Governing Council on this Guideline,

HAS ADOPTED THIS GUIDELINE:

It is necessary for the efficient and smooth operation of
the CIS 2 to ensure the regular and timely availability of
consistent data. The reporting obligations of NCBs and
the ECB therefore need to be laid down in this Guideline,
with provision for a short period of parallel reporting
under the existing arrangements and the CIS 2.

Article 1

Definitions

for

Guideline ECB/2006/9 of 14 July 2006 on certain
preparations
the euro cash changeover and on
frontloading and sub-frontloading of euro banknotes and
coins outside the euro area (1) established the legal frame-
work which enables a future Eurosystem NCB to borrow,
procure or produce euro banknotes and coins for the
purpose of frontloading and sub-frontloading them prior

(1) OJ L 207, 28.7.2006, p. 39.

1.

For the purposes of this Guideline:

(a) ‘banknote recycling framework’

(BRF) means the
framework for banknote recycling laid down in the docu-
ment entitled ‘Recycling of euro banknotes: framework for
the detection of counterfeits and fitness sorting by credit
institutions and other professional cash handlers’ adopted
by the Governing Council on 16 December 2004 and
published on the ECB's website on 6 January 2005, as
modified from time to time, as well as the documents
relating to the deadlines for its implementation at national
level;

(6)

(7)

(8)

(9)

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(b) ‘credit institution’ means a credit institution as defined
in Article 4(1)(a) of Directive 2006/48/EC of the European
Parliament and of the Council of 14 June 2006 relating to
the taking up and pursuit of the business of credit institu-
tions (1);

(c) ‘CIS 2’ means the system comprising: (i) the central data-
base installed at the ECB to store all the relevant informa-
tion on euro banknotes, euro coins, cash infrastructure and
(ii)
the BRF collected pursuant
the
web-based online
flexible
configuration of the system and provides information on
the data delivery and validation status,
revisions and
various types of reference data and system parameters;
(iii) the reporting module for viewing and analysing the
collected data; and (iv) the CIS 2 transmission mechanism;

to this Guideline;
allows

application which

(d) ‘frontloading’ means the physical delivery of euro bank-
notes and coins by a future Eurosystem NCB to eligible
counterparties in the territory of a future participating
Member State during the frontloading/sub-frontloading
period;

the

(e) ‘sub-frontloading’ means

delivery

front-
loaded euro banknotes and coins by an eligible counter-
party to professional third parties in the territory of a
future participating Member State during the frontloading/
sub-frontloading period. Sub-frontloading for the purpose
of
this Guideline includes the supply of euro coins in
starter kits to the general public;

of

conditions set for the adoption of the euro and in relation
to which a decision on the abrogation of the derogation
(pursuant to Article 122(2) of the Treaty) has been taken;

(k) ‘working day’ means any day on which both the ECB and

a reporting NCB are open for business;

(l) ‘accounting data’ means the unadjusted value of euro
banknotes in circulation corrected by the amount of unre-
munerated claims vis-à-vis credit institutions operating an
extended custodial inventory programme at the close of a
reporting period in accordance with Article 10(2)(a) and (b)
of Guideline ECB/2006/16 of 10 November 2006 on the
legal framework for accounting and financial reporting in
the European System of Central Banks (2);

(m) ‘data event’ means an event recorded in the CIS 2 which
triggers the sending of notification from the CIS 2 to one
or more NCBs and the ECB. A data event occurs: (i) when
an NCB has sent a monthly or semi-annual data message to
the CIS 2 triggering a feedback message to that NCB and
the ECB; (ii) when the data messages of all NCBs have been
successfully validated for a new reporting period triggering
a status report message from the CIS 2 to NCBs and the
ECB; or (iii) when, following the sending of a status report
message, a revised data message for an NCB is successfully
validated by the CIS 2 triggering a revision notification to
NCBs and the ECB.

Technical terms used in the Annexes to this Guideline are

2.
defined in the annexed Glossary.

(f) ‘future Eurosystem NCB’ means the national central

bank of a future participating Member State;

Article 2

(g) ‘eligible third par ties’ means the European Commis-
sion, the national treasuries, mints and appointed public or
private agencies of the national treasuries of the partici-
pating Member States;

(h) ‘CIS 2 transmission mechanism’ means the ESCB
XML Data Integration (EXDI) application. The EXDI applica-
tion is used to transmit data messages between NCBs,
future Eurosystem NCBs and the ECB in confidence, inde-
pendently of
infrastructure (e.g. computer
networks and software applications) supporting it;

the technical

Collection of data relating to euro banknotes

NCBs shall report to the ECB the CIS 2 data relating to
1.
euro banknotes, i.e. the data items specified in Sections 1 to 4
of the table in Part 1 of Annex I on a monthly basis, while
observing the booking rules specified in Part 3 of Annex I.

2.
NCBs shall transmit the data identified as category 1 data
and event-driven data in Annex V relating to euro banknotes no
later than the sixth working day of the month following the
reporting period.

(i) ‘data message ’ means a file containing monthly or semi-
annual data of an NCB or future Eurosystem NCB for one
reporting period or, in the case of revisions, one or several
reporting periods in a data format compatible with the
CIS 2 transmission mechanism;

3.
NCBs shall transmit the data identified as category 2 data
in Annex V relating to euro banknotes no later than the
10th working day of the month following the reporting period.

(j) ‘future

par ticipating Member

non-participating Member State that has

State ’ means

a
fulfilled the

The first transmission of data relating to euro banknotes

4.
shall take place in October 2008.

(1) OJ L 177, 30.6.2006, p. 1.

(2) OJ L 348, 11.12.2006, p. 1.

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5.
NCBs shall use the CIS 2 transmission mechanism to
transmit data relating to euro banknotes to the ECB pursuant to
this Guideline.

The first transmission of data relating to cash infrastruc-
6.
ture,
i.e. the data items specified in Sections 1.1 to 1.4, 2.1
and 2.3 to 2.6 of the table in Annex III, shall take place in
October 2008.

Article 3

Collection of data relating to euro coins

7.
The first transmission of data relating to the BRF, i.e. data
items specified in Sections 2.2, 2.7 to 2.10 and 3 of the table in
Annex III, shall take place as follows:

NCBs shall collect CIS 2 data relating to euro coins,
1.
i.e. the data items specified in Sections 1 to 5 of the table in
Part 1 of Annex II,
from the relevant eligible third parties
involved in euro coin issuance in their Member States.

(a) in October 2008 for the Nationale Bank van België/Banque
the
Nationale de Belgique,
Banque centrale du Luxembourg, De Nederlandsche Bank,
the Oesterreichische Nationalbank and Suomen Pankki;

the Deutsche Bundesbank,

2.
NCBs shall report to the ECB the CIS 2 data relating to
euro coins, i.e. the data items specified in Sections 1 to 6 of the
table in Part 1 of Annex II on a monthly basis, while observing
the booking rules specified in Part 3 of Annex II.

(b) in October 2009 for Banka Slovenije;

(c) in October 2010 for the Banque de France, the Central

Bank of Cyprus and the Central Bank of Malta; and

3.
The requirements of Article 2(2) to (5) shall apply mutatis
mutandis to the transmission of data relating to euro coins
referred to in paragraph 1.

(d) in October 2011 for the Bank of Greece, the Banco de
España, the Banca d'Italia, the Central Bank and Financial
Services Authority of Ireland and the Banco de Portugal.

Article 4

Article 5

Collection of data relating to cash infrastructure and
the BRF

NCBs shall provide the ECB with the data relating to cash

1.
infrastructure, as specified in Annex III, on a semi-annual basis.

For the first time on the dates referred to in paragraph 7
2.
and then on a semi-annual basis, NCBs shall provide the ECB
with the data relating to the BRF, as specified in Annex III. The
data provided to the ECB shall be based on data that NCBs have
been able to obtain from credit institutions and other profes-
sional cash handlers pursuant to Section 2.7 of the BRF and the
document entitled ‘Data collection from credit institutions and
other professional cash handlers under the framework for bank-
note recycling’ (1).

3.
NCBs shall use the CIS 2 transmission mechanism to
transmit data relating to cash infrastructure and the BRF referred
to in paragraphs 1 and 2.

Each year, at

4.
the latest by the sixth working day of
October, NCBs shall transmit the data referred to in paragraphs 1
and 2 in respect of the reporting period from January to June of
that year.

5.
Each year, at the latest by the sixth working day of April,
the NCBs shall transmit the data referred to in paragraphs 1
and 2 in respect of the reporting period from July to December
of the previous year.

(1) As published on the ECB's website in January 2006.

Collection of data from future Eurosystem NCBs relating to
their euro cash changeover

An NCB shall

1.
include in the contractual arrangements
which it concludes with a future Eurosystem NCB pursuant to
Article 3(3) of Guideline ECB/2006/9,
specific provisions
entailing that further to the reporting obligations laid down in
that Guideline, the future Eurosystem NCB shall report to the
ECB on a monthly basis the data items specified in Sections 4
and 5 of the table in Annex I and Sections 4 and 7 of the table
in Annex II, while observing mutatis mutandis the booking rules
specified in Part 3 of Annex I and Part 3 of Annex II, relating to
any euro banknotes and/or coins which it borrows from and
has had delivered to it by an NCB. Where a future Eurosystem
NCB has not concluded such contractual arrangements with an
NCB, the ECB shall conclude such contractual arrangements
with that future Eurosystem NCB, including the reporting obli-
gations referred to in this Article.

2.
The first transmission of data relating to euro banknotes
and/or coins as referred to in paragraph 1 shall take place no
later than the sixth working day of the month following the
month in which the future Eurosystem NCB first receives or
produces such euro banknotes or coins.

3.
The requirements of Article 2(2) and (5) shall apply
mutatis mutandis to the transmission of data relating to euro
banknotes and coins referred to in paragraph 1.

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Article 6

Maintenance of reference data and system parameters

1.
The ECB shall enter the reference data and system para-
meters referred to in Annex IV into the CIS 2 and shall maintain
them.

The ECB shall take appropriate measures to ensure that

2.
those data and system parameters are complete and correct.

3.
NCBs shall transmit to the ECB in a timely manner the
system parameters specified in Sections 2.1 and 2.2 of the table
in Annex IV: (i) on the entry into force of this Guideline; and
(ii) on any subsequent change to the system parameters.

third party. The access granted to any eligible third party user
shall be limited to data relating to euro coins and shall be
granted in the first quarter of 2009. The ECB shall reasonably
consider written requests for access to the CIS 2 for additional
individual users, subject to availability and capacity.

2.
The responsibility for the technical user management of
individual users shall be laid down in separate contractual
arrangements: (i) between the ECB and an NCB for its individual
users and the individual users of the eligible third parties in the
jurisdiction of the NCB's Member State; (ii) between the ECB
and a future Eurosystem NCB for the latter's individual users;
and (iii) between the ECB and the European Commission for its
individual users. The ECB may also incorporate in these contrac-
tual arrangements references to user management arrangements,
security standards and licensing conditions applicable to the
CIS 2.

Article 7

Article 9

Completeness and correctness of data transmissions

Automatic notifications of data events

shall

NCBs

1.
to ensure the
take appropriate measures
completeness and correctness of data required pursuant to this
Guideline before transmitting them to the ECB. As a minimum,
they shall perform the completeness checks set out in Annex V
and the correctness checks set out in Annex VI.

The ECB shall ensure that the CIS 2 sends, via the CIS 2 trans-
mission mechanism, automatic notifications of data events to
NCBs which request to be sent such automatic notifications.

2.
Each NCB shall use applicable CIS 2 data to produce
national net-issuance figures for euro banknotes. Each NCB shall
then reconcile these figures with its accounting data prior to
transmitting the CIS 2 data to the ECB.

Article 10

Transmission of CIS 2 data to NCBs

3.
The ECB shall ensure that the completeness and correct-
ness checks specified in Annexes V and VI are carried out by the
CIS 2 before the data are stored in the central database of the
CIS 2.

1.
NCBs that wish to receive and store all NCBs' and future
Eurosystem NCBs' CIS 2 data in their local applications outside
the CIS 2 shall send the ECB a written request for regular auto-
matic transmissions of such data from the CIS 2.

4.
The ECB shall verify NCBs' reconciliation of the national
net-issuance figures for euro banknotes, as referred to in para-
graph 2 and reported in the CIS 2, with the respective
accounting data, and shall consult with the relevant NCBs in the
event of any discrepancies.

2.
The ECB shall ensure that the CIS 2 sends the data to
NCBs which request the service referred to in paragraph 1 via
the CIS 2 transmission mechanism.

If an NCB identifies an inconsistency in its CIS 2 data after
5.
such data have been transmitted to the ECB, that NCB shall send
the corrected data to the ECB via the CIS 2 transmission
mechanism without undue delay.

Article 11

Role of the Executive Board

Article 8

Access to the CIS 2

The Executive Board shall be

1.
day-to-day management of the CIS 2.

responsible

for

the

In accordance with Article 17.3 of the Rules of Procedure
2.
of the European Central Bank, the Executive Board shall be dele-
gated the powers to:

1.
On receipt of a written request and subject to the conclu-
sion of the separate contractual arrangements described in para-
graph 2, the ECB shall grant access to the CIS 2: (i) for up to
four individual users for each NCB, each future Eurosystem NCB
and for the European Commission in its capacity as eligible
third party; and (ii) for one individual user for each other eligible

(a) make technical amendments to the Annexes to this Guide-
line and to the specifications of the CIS 2 transmission
mechanism, after taking into account the views of the Bank-
note
Technology
the
Committee
Committee; and to

Information

and

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(b) alter the dates for the first transmissions of data pursuant to
this Guideline, in the event of a decision of the Governing
Council to extend the transitional period applicable to an
taking into
implementing the BRF, and after
NCB for
account the views of the Banknote Committee.

3.
The Executive Board shall notify the Governing Council of
any amendments made pursuant to paragraph 2 without undue
delay and shall abide by any decision adopted by the Governing
Council on the matter.

Article 12

Entry into force

This Guideline shall enter into force on 1 October 2008.

Article 13

Addressees

This Guideline applies to all Eurosystem central banks.

Done at Frankfurt am Main, 11 September 2008.

For the Governing Council of the ECB

The President of the ECB

Jean-Claude TRICHET

ANNEX I

Euro banknote data items

PART 1

Reporting scheme on euro banknotes

Data items

Number and name of data item

Total
number of
banknotes

Series/
variant
breakdown

Denomi-
nation
breakdown

ECI bank
break-
down (1)

‘From NCB’
breakdown

‘To NCB’
breakdown

‘From stock
type’ break-
down (2)

‘To stock
type’ break-
down (3)

Quality
break-
down (4)

‘Allocated to
production
year’ break-
down (5)

Planning
break-
down (6)

Data source

1. Cumulative data items

1.1

1.2

1.3

Created banknotes

Banknotes destroyed on-line

Banknotes destroyed off-line

2. Data items related to banknote stocks

(A) Stocks held by the Eurosystem

2.1

2.2

2.3

2.4

2.5

2.6

Eurosystem Strategic Stock of
new banknotes

Eurosystem Strategic Stock of
fit banknotes

Logistical stocks of new bank-
notes held by NCB

Logistical stocks of
notes held by NCB

fit bank-

Stocks of unfit banknotes (to
be destroyed) held by NCB

Stocks of unprocessed bank-
notes held by NCB

(7)

(7)

NCB

NCB

.

2
3
1
2
2
0
0
8

.

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

L

3
4
6
/
9
5

Number and name of data item

Total
number of
banknotes

Series/
variant
breakdown

Denomi-
nation
breakdown

ECI bank
break-
down (1)

‘From NCB’
breakdown

‘To NCB’
breakdown

‘From stock
type’ break-
down (2)

‘To stock
type’ break-
down (3)

Quality
break-
down (4)

‘Allocated to
production
year’ break-
down (5)

Planning
break-
down (6)

Data source

Data items

(B) Stocks held by NHTO banks

2.7

2.8

2.9

Logistical stocks of new bank-
notes held by NHTO banks

Logistical stocks of
notes held by NHTO banks

fit bank-

Stocks of unfit banknotes held
by NHTO banks

2.10

Stocks of unprocessed bank-
notes held by NHTO banks

(C) Stocks held by ECI banks

2.11

Logistical stocks of new bank-
notes held by ECI banks

2.12

Logistical stocks of
notes held by ECI banks

fit bank-

2.13

Stocks of unfit banknotes held
by ECI banks

2.14

Stocks of unprocessed bank-
notes held by ECI banks

2.15

Logistical stocks of banknotes
in transit to or from ECI banks

(7)

(7)

(7)

(7)

(7)

NHTO
banks

ECI banks

L

3
4
6
/
9
6

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

.

2
3
1
2
2
0
0
8

.

Number and name of data item

Total
number of
banknotes

Series/
variant
breakdown

Denomi-
nation
breakdown

ECI bank
break-
down (1)

‘From NCB’
breakdown

‘To NCB’
breakdown

‘From stock
type’ break-
down (2)

‘To stock
type’ break-
down (3)

Quality
break-
down (4)

‘Allocated to
production
year’ break-
down (5)

Planning
break-
down (6)

Data source

Data items

.

2
3
1
2
2
0
0
8

.

(D) Cross-check data items

2.16

2.17

2.18

2.19

Eurosystem Strategic
earmarked for transfer

Stock

Logistical stocks earmarked for
transfer

Eurosystem Strategic
earmarked to be received

Stock

Logistical stocks earmarked to
be received

3. Data items related to operational activities

(A) Operational activities of NCBs

3.1

3.2

3.3

3.4

3.5

3.6

3.7

3.8

Banknotes issued by NCB

Banknotes
NCB to NHTO banks

transferred

from

Banknotes
NCB to ECI banks

transferred

from

Banknotes returned to NCB

Banknotes
NHTO banks to NCB

transferred

from

Banknotes transferred from ECI
banks to NCB

Banknotes processed by NCB

Banknotes sorted as unfit by
NCB

(7)

(7)

(7)

(7)

(7)

(7)

(7)

(7)

supplying
NCB

receiving
NCB

NCB

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

L

3
4
6
/
9
7

Number and name of data item

Total
number of
banknotes

Series/
variant
breakdown

Denomi-
nation
breakdown

ECI bank
break-
down (1)

‘From NCB’
breakdown

‘To NCB’
breakdown

‘From stock
type’ break-
down (2)

‘To stock
type’ break-
down (3)

Quality
break-
down (4)

‘Allocated to
production
year’ break-
down (5)

Planning
break-
down (6)

Data source

Data items

(B) Operational activities of NHTO banks

3.9

Banknotes put into circulation
by NHTO banks

3.10

Banknotes returned to NHTO
banks

3.11

Banknotes processed by NHTO
banks

3.12

Banknotes sorted as unfit by
NHTO banks

(C) Operational activities of ECI banks

3.13

Banknotes put into circulation
by ECI banks

3.14

Banknotes
banks

returned

to ECI

3.15

Banknotes processed by ECI
banks

3.16

Banknotes sorted as unfit by
ECI banks

(7)

(7)

(7)

(7)

NHTO
banks

ECI banks

NCB. ECI
banks

L

3
4
6
/
9
8

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

.

2
3
1
2
2
0
0
8

.

Number and name of data item

Total
number of
banknotes

Series/
variant
breakdown

Denomi-
nation
breakdown

ECI bank
break-
down (1)

‘From NCB’
breakdown

‘To NCB’
breakdown

‘From stock
type’ break-
down (2)

‘To stock
type’ break-
down (3)

Quality
break-
down (4)

‘Allocated to
production
year’ break-
down (5)

Planning
break-
down (6)

Data items

4. Data items related to banknote movements

4.1

Printing works' delivery of new
production to responsible NCB

4.2

Transfer of banknotes

4.3

Receipt of banknotes

5. Data items for future Eurosystem NCBs

5.1

5.2

Ante legal tender stocks

Frontloading

5.3

Sub-frontloading

(7)

(7)

receiving
NCB

respon-
sible/
supplying
NCB

Data source

responsible
NCB

respon-
sible/
supplying
NCB

receiving
NCB

future
Euro-
system
NCB

front-
loaded
eligible
counter-
parties

(1) The data are broken down by each ECI bank.
(2)
(3)
(4)

Information is provided on the stock type from which the transferred banknotes have been taken at the supplying NCB, i.e. production (delivery from printing works), Eurosystem Strategic Stock (ESS) or logistical stocks (LS).
Information is provided on the stock type to which the banknotes have been transferred at the receiving NCB, i.e. ESS or LS.
Information is provided on whether the transferred banknotes were new, fit, unprocessed or unfit banknotes. If banknotes with more than one quality type are transferred, while the other breakdowns are identical, a separate movement is
reported for each quality type.
Information is provided on the calendar year to which the production has been allocated in a separate ECB legal act on banknote production. If the banknotes delivered relate to different separate ECB legal acts on banknote production, each
of which refers to a different calendar year, while the other breakdowns are identical, separate deliveries are reported.
Information is provided on whether the transfer was scheduled in accordance with a separate ECB legal act on banknote production, or an ad hoc transfer.

(6)
(7) The entities indicated as the data source may determine the breakdown by series and variant for mixed bundles or mixed packets containing banknotes of different series and/or variants by statistical methods.

(5)

.

2
3
1
2
2
0
0
8

.

E
N

O

f
f
i
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i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

L

3
4
6
/
9
9

L 346/100

EN

Official Journal of the European Union

23.12.2008

PART 2

Specification of euro banknote data items

For all data items, NCBs and future Eurosystem NCBs report the figures in terms of pieces as integer figures, irrespective
of whether they are positive or negative.

1. Cumulative data items

Cumulative data are figures aggregated over all reporting periods starting with the first delivery from a printing works
before the introduction of a new series, variant or denomination until the close of the reporting period

1.1

Created banknotes

Banknotes which have been: (i) produced pursuant to a separate ECB
legal act on banknote production; (ii) delivered to the NCB's LS or ESS
and held by the NCB; and (iii) registered in the NCB's cash management
system (1). Banknotes transferred to, or held by, NHTO banks and ECI
banks,
including banknotes destroyed (data items 1.2 and 1.3) remain
part of the NCB's created banknotes

1.2

Banknotes destroyed online

Created banknotes which have been destroyed on a banknote sorting
machine with an integrated shredder after authentication and fitness
sorting, either by the NCB or on the NCB's behalf

1.3

Banknotes destroyed offline

Created banknotes which have been destroyed after authentication and
fitness sorting by means other than a banknote sorting machine with an
integrated shredder, either by the NCB or on the NCB's behalf, e.g. muti-
lated banknotes or banknotes which have been rejected by banknote
sorting machines for whatever reason. These data exclude any banknotes
destroyed online (data item 1.2)

2. Data items related to banknote stocks

These data items, as stock data, refer to the close of the reporting period

(A) Stocks held by the Eurosystem

2.1

2.2

2.3

2.4

2.5

2.6

Eurosystem Strategic Stock of new
banknotes

New banknotes which form part of the ESS and are held by the NCB on
behalf of the ECB

Eurosystem Strategic Stock of
banknotes

fit

Fit banknotes which form part of the ESS and are held by the NCB on
behalf of the ECB

Logistical stocks of new banknotes
held by NCB

New banknotes belonging to the NCB's LS and held by the NCB (at its
head office and/or at branch level). This figure does not include new
banknotes which form part of the ESS

Logistical stocks of
held by NCB

fit banknotes

Fit banknotes belonging to the NCB's LS and held by the NCB (at its
head office and/or at branch level). This figure does not include fit bank-
notes which form part of the ESS

Stocks of unfit banknotes (to be
destroyed) held by NCB

Unfit banknotes which the NCB holds, and which have not yet been
destroyed

Stocks of unprocessed banknotes
held by NCB

Banknotes which the NCB holds, and which have not yet been authenti-
cated and fitness sorted by an NCB on banknote sorting machines or
manually. Banknotes which have been authenticated and fitness sorted by
NHTO banks, ECI banks or any other credit institutions or professional
cash handlers and subsequently returned to the NCB form part of this
data item until the NCB has processed such banknotes

23.12.2008

EN

Official Journal of the European Union

L 346/101

(B) Stocks held by NHTO banks

These data items refer to an NHTO scheme that an NCB may establish in its jurisdiction. Data sourced from individual
NHTO banks are reported by the NCB aggregated for all NHTO banks. These stocks do not belong to banknotes in
circulation

2.7

2.8

2.9

Logistical stocks of new banknotes
held by NHTO banks

New banknotes transferred from the NCB which NHTO banks hold

Logistical stocks of
held by NHTO banks

fit banknotes

Fit banknotes either transferred from the NCB or returned from circula-
tion and deemed as fit by NHTO banks in accordance with the BRF,
which NHTO banks hold

Stocks of unfit banknotes held by
NHTO banks

Banknotes deemed as unfit by NHTO banks in accordance with the BRF,
which NHTO banks hold

2.10

Stocks of unprocessed banknotes
held by NHTO banks

Banknotes which NHTO banks hold, and which have not been authenti-
cated and fitness sorted by NHTO banks

(C) Stocks held by ECI banks

These data items refer to an ECI programme. These stocks do not belong to banknotes in circulation

2.11

2.12

2.13

2.14

2.15

Logistical stocks of new banknotes
held by ECI banks

New banknotes transferred from the NCB which an ECI bank holds

Logistical stocks of
held by ECI banks

fit banknotes

Fit banknotes either transferred from the NCB or returned from circula-
tion and deemed as fit by an ECI bank in accordance with the BRF,
which the ECI bank holds

Stocks of unfit banknotes held by
ECI banks

Banknotes deemed as unfit by an ECI bank in accordance with the BRF
and which the ECI bank holds

Stocks of unprocessed banknotes
held by ECI banks

Banknotes which an ECI bank holds, and which have not been authenti-
cated and fitness sorted by the ECI bank

Logistical stocks of banknotes in
transit to or from ECI banks

Banknotes supplied by an NCB to an ECI bank (or to a cash in transit
(CIT) company acting on behalf of an ECI bank) which at the close of the
reporting period are still in transit to the ECI bank's premises, and any
banknotes to be received by an NCB from an ECI bank (or from a CIT
company acting on behalf of an ECI bank) which at the close of the
reporting period are still in transit, i.e. which have left the ECI bank's
premises but have not yet reached the NCB

(D) Cross-check data items

2.16

Eurosystem
earmarked for transfer

Strategic

Stock

2.17

Logistical
transfer

stocks

earmarked for

New and fit banknotes of the ESS held by the NCB which are reserved
for transfers pursuant to separate ECB legal acts on banknote production
and the management of banknote stocks. The NCB may transfer the
banknotes to the LS or ESS of one or more NCBs, or to its own LS. Until
the banknotes are physically transferred, they form part of the new or fit
ESS held by the NCB (either data item 2.1 or 2.2)

New and fit banknotes of the LS of the NCB which are reserved for trans-
fers pursuant to separate ECB legal acts on banknote production and the
management of banknote stocks. The NCB may transfer the banknotes to
the LS or ESS of one or more NCBs, or to the ESS held by the NCB.
Until the banknotes are physically transferred, they form part of its new
or fit LS (either data item 2.3 or 2.4)

L 346/102

EN

Official Journal of the European Union

23.12.2008

2.18

Eurosystem
Strategic
earmarked to be received

Stock

New and fit banknotes which are to be transferred to the ESS held by the
NCB (as receiving NCB) by one or more other NCBs, a printing works or
from the NCB's own LS pursuant to separate ECB legal acts on banknote
production and the management of banknote stocks

2.19

Logistical stocks earmarked to be
received

New and fit banknotes which are to be transferred to the LS of the NCB
(as receiving NCB) by one or more other NCBs, a printing works or from
the ESS held by the NCB pursuant to separate ECB legal acts on banknote
production and the management of banknote stocks

3. Data items related to operational activities

These data items, as flow data, cover the entire reporting period

(A) Operational activities of NCBs

3.1

Banknotes issued by NCB

New and fit banknotes withdrawn by third parties at NCB counters irre-
spective of whether the withdrawn banknotes have been debited from a
customer's account or not. This data item excludes transfers to NHTO
banks (data item 3.2) and ECI banks (data item 3.3)

3.2

3.3

Banknotes transferred from NCB to
NHTO banks

New and fit banknotes which the NCB has transferred to NHTO banks

Banknotes transferred from NCB to
ECI banks

New and fit banknotes which the NCB has transferred to ECI banks

3.4

Banknotes returned to NCB

Banknotes returned from circulation to the NCB, irrespective of whether
the returned banknotes have been credited to a customer's account or
not. This data item excludes banknotes transferred to the NCB by NHTO
banks (data item 3.5), or ECI banks (data item 3.6)

3.5

3.6

Banknotes transferred from NHTO
banks to NCB

Banknotes which NHTO banks have transferred to the NCB

Banknotes
banks to NCB

transferred from ECI

Banknotes which ECI banks have transferred to the NCB

3.7

Banknotes processed by NCB

Banknotes authenticated and fitness sorted by the NCB on banknote
sorting machines or manually.

These data represent the stocks of unprocessed banknotes (data item 2.6)
of the previous reporting period + banknotes returned from circulation
(data item 3.4) + banknotes transferred from NHTO banks to NCB (data
item 3.5) + banknotes transferred from ECI banks to NCB (data item 3.6)
+ unprocessed banknotes received from other NCBs (subset of data
item 4.3) — unprocessed banknotes transferred to other NCBs (subset of
data item 4.2) — stocks of unprocessed banknotes of
the current
reporting period (data item 2.6)

3.8

Banknotes sorted as unfit by NCB

Banknotes processed by the NCB and sorted as unfit in accordance with
a separate ECB legal act on banknote processing by NCBs

(B) Operational activities of NHTO banks

3.9

3.10

Banknotes put into circulation by
NHTO banks

Banknotes put into circulation by NHTO banks, i.e. the total withdrawals
at NHTO banks

Banknotes
banks

returned

to NHTO

Banknotes returned from circulation to NHTO banks,
deposits at NHTO banks

i.e.

the total

23.12.2008

EN

Official Journal of the European Union

L 346/103

3.11

Banknotes processed by NHTO
banks

Banknotes authenticated and fitness sorted by NHTO banks on banknote
sorting machines or manually in accordance with the BRF.

These data represent the stocks of unprocessed banknotes (data item 2.10)
of the previous reporting period + banknotes returned to NHTO banks
(data item 3.10) — unprocessed banknotes transferred from NHTO
banks to NCB — stocks of unprocessed banknotes (data item 2.10) of
the current reporting period

3.12

Banknotes
NHTO banks

sorted

as unfit by

Banknotes processed by NHTO banks and sorted as unfit in accordance
with the BRF

(C) Operational activities of ECI banks

3.13

Banknotes put into circulation by
ECI banks

Banknotes put into circulation by an ECI bank, i.e. the total withdrawals
at the ECI bank

3.14

Banknotes returned to ECI banks

Banknotes returned from circulation to an ECI bank, i.e. the total deposits
at the ECI bank

3.15

Banknotes processed by ECI banks

Banknotes authenticated and fitness sorted by an ECI bank on banknote
sorting machines or manually in accordance with the BRF.

These data represent the stocks of unprocessed banknotes (data item 2.14)
of the previous reporting period + banknotes returned to the ECI bank
(data item 3.14) — stocks of unprocessed banknotes (data item 2.14) of
the current reporting period

3.16

Banknotes sorted as unfit by ECI
banks

Banknotes processed by an ECI bank and sorted as unfit in accordance
with the BRF

4. Data items related to banknote movements

These data items, as flow data, cover the entire reporting period

4.1

Printing works' delivery of new
production to responsible NCB

New banknotes which have been produced pursuant to a separate ECB
legal act on banknote production and which have been delivered from a
printing works to the NCB (as the NCB responsible for production), or
via the NCB (as the NCB responsible for production) to another NCB

4.2

Transfer of banknotes

Banknotes transferred from the NCB to any other NCB or internally from
its own LS to the ESS held by the NCB, or vice versa

4.3

Receipt of banknotes

Banknotes received by the NCB from any other NCB or transferred
internally from its own LS to the ESS held by the NCB, or vice versa

5. Data items for future Eurosystem NCBs

These data items refer to the close of the reporting period

5.1

Ante legal tender stocks

Euro banknotes held by the future Eurosystem NCB for the purpose of
the cash changeover

L 346/104

EN

Official Journal of the European Union

23.12.2008

5.2

Frontloading

Euro banknotes frontloaded by the future Eurosystem NCB to eligible
counterparties fulfilling the requirements to receive euro banknotes for
the purpose of frontloading in advance of the cash changeover pursuant
to Guideline ECB/2006/9

5.3

Sub-frontloading

Euro banknotes sub-frontloaded by eligible counterparties to professional
third parties pursuant to Guideline ECB/2006/9 and held by those profes-
sional third parties at their premises in advance of the cash changeover

(1) Any banknotes which have been created and subsequently marked as specimen banknotes are deducted from this data item.

PART 3

CIS 2 booking rules for euro banknote movements

1.

Introduction

This part lays down the common booking rules for banknote deliveries from printing works, transfers between NCBs
and transfers between different stock types within the same NCB in order to ensure the consistency of data in the
CIS 2. Future Eurosystem NCBs apply these rules mutatis mutandis.

2.

Transaction types

There are four transaction types for banknote movements:

— Transaction type 1 (direct delivery): direct delivery of new banknotes from a printing works to the responsible NCB

which is at the same time the receiving NCB.

— Transaction type 2 (indirect delivery without interim storage): indirect delivery of new banknotes from a printing
works via the responsible NCB to another NCB. The banknotes are delivered to the receiving NCB by the respon-
sible NCB, without interim storage at the responsible NCB.

— Transaction type 3 (indirect delivery with interim storage): indirect delivery of new banknotes from a printing works
via the responsible NCB to another NCB. The banknotes are stored for at least one day at the responsible NCB
before they are transported by the responsible NCB to the receiving NCB.

— Transaction type 4 (transfer): transfer of (new, fit, unprocessed or unfit) stocks of banknotes between (i) two
different NCBs (as supplying and receiving NCB), with or without a change of the stock type (LS/ESS); or
(ii) different stock types within one NCB.

3. Reconciliation of data relating to banknote movements

The two NCBs involved in a banknote movement clarify bilaterally the quantities and breakdowns of the data to be
reported, if needed.

To synchronise the supplying and receiving NCBs' bookings, each banknote movement is only booked by the
supplying and the receiving NCB on completion of the banknote movement,
i.e. when the receiving NCB has
confirmed receipt of the banknotes and registered them in its local cash management system. If the banknotes arrive
late in the evening on the last working day of the month and cannot be registered in the local cash management
system of the receiving NCB on that day, the supplying and the receiving NCBs must agree bilaterally whether to
book the banknote movement in the current month or in the following month.

4.

Earmarking of banknotes for banknote movements

For CIS 2 purposes, the time horizon in the context of earmarking is the number of months to be taken into
account when determining the banknote stocks which are either earmarked as being reserved for transfer or
earmarked for expected receipt. For expected deliveries from printing works, as stipulated in a separate ECB legal act
on banknote production, ‘stocks earmarked to be received’ are booked, even though the banknotes may not yet have
been produced and could still be subject to unforeseen events which could delay or otherwise affect delivery. The
length of the time horizon is defined in a separate ECB legal act on the management of banknote stocks.

5.

Booking rules

In the tables below, a ‘+’ indicates that an increase is booked and a ‘–’ indicates that a decrease is booked in the CIS 2.

5.1. Booking rules for transaction type 1

Number and name of data item

1.1

Created banknotes

2.1

ESS of new banknotes

2.3

LS of new banknotes held by NCB

Delivery to ESS

Delivery to LS

Pursuant to a separate ECB legal act on
banknote production

After delivery from printing works

Pursuant to a separate ECB legal act on
banknote production

After delivery from printing works

+

+

–

+

+

–

2.18

ESS earmarked to be received

+ (*)

2.19

LS earmarked to be received

+ (*)

4.1

Printing works' delivery of new
production to responsible NCB

(*) Within the defined time horizon for earmarking.

5.2. Booking rules for transaction type 2

+
with ‘to stock type’ = ESS

+
with ‘to stock type’ = LS

Number and name of data item

Responsible NCB

Receiving NCB

Responsible NCB

Receiving NCB

After delivery from
printing works/responsible
NCB to receiving NCB

Pursuant to a separate ECB
legal act on banknote
production

On receipt from
responsible NCB

After delivery from
printing works/responsible
NCB to receiving NCB

Pursuant to a separate ECB
legal act on banknote
production

On receipt from
responsible NCB

Delivery to ESS

Delivery to LS

1.1

Created banknotes

2.1

ESS of new banknotes

+

+

+

.

2
3
1
2
2
0
0
8

.

E
N

O

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3
4
6
/
1
0
5

Number and name of data item

Responsible NCB

Receiving NCB

Responsible NCB

Receiving NCB

After delivery from
printing works/responsible
NCB to receiving NCB

Pursuant to a separate ECB
legal act on banknote
production

On receipt from
responsible NCB

After delivery from
printing works/responsible
NCB to receiving NCB

Pursuant to a separate ECB
legal act on banknote
production

On receipt from
responsible NCB

Delivery to ESS

Delivery to LS

2.3

LS of new banknotes held by NCB

2.18

ESS earmarked to be received

+ (*)

–

2.19

LS earmarked to be received

+ (*)

+

–

4.1

Printing works' delivery of new
production to responsible NCB

+
with ‘to stock type’ =
ESS

4.2

Transfer of banknotes

+
with:
‘to NCB’ = receiving
NCB,
‘from stock type’=
production,
‘to stock type’ = ESS,
quality = new,
planning = scheduled

4.3

Receipt of banknotes

(*) Within the defined time horizon for earmarking.

+
with ‘to stock type’ =
LS

+
with:
‘to NCB’ = receiving
NCB,
‘from stock type’=
production,
‘to stock type’ = LS,
quality = new,
planning = scheduled

+
with:
‘from NCB’ = respon-
sible NCB,
‘to stock type’ = ESS,
quality = new

+
with:
‘from NCB’ = respon-
sible NCB,
‘to stock type’ = LS,
quality = new

L

3
4
6
/
1
0
6

E
N

O

f
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a
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a
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U
n
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n

i

— For the month during which the delivery from the printing works to the receiving NCB took place, first, the fulfilment of the printing works' delivery obligation towards the responsible NCB is recorded by
providing data under data item 4.1 (‘printing works' delivery of new production to the responsible NCB’). Second, the transfer of the new banknotes by the responsible NCB to the receiving NCB is recorded
by providing data under data item 4.2 (‘transfer of banknotes’).

.

2
3
1
2
2
0
0
8

.

Responsible NCB

Receiving NCB

Responsible NCB

Receiving NCB

After delivery from printing works to
responsible NCB

Pursuant to a separate ECB legal act on
banknote production

After transfer to receiving NCB

On receipt from responsible NCB

5.3. Booking rules for transaction type 3 with target stock type ESS

Number and name of data item

1.1

Created banknotes

2.1

ESS of new banknotes

+

+

2.16

ESS earmarked for transfer

+ (*)

2.18

ESS earmarked to be received

+ (*)

4.1

Printing works' delivery of new
production to responsible NCB

+
with ‘to stock type’ = ESS

4.2

Transfer of banknotes

4.3

Receipt of banknotes

(*) Within the defined time horizon for earmarking.

–

–

–

+

+

–

+
with:
‘to NCB’ = receiving NCB,
‘from stock type’ = production,
‘to stock type’ = ESS,
quality = new,
planning = scheduled

+
with:
‘from NCB’ = responsible NCB,
‘to stock type’ = ESS,
quality = new

.

2
3
1
2
2
0
0
8

.

E
N

O

f
f
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J
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3
4
6
/
1
0
7

— The differences between transaction type 3 and transaction type 2 in terms of CIS 2 bookings are: (i) that the banknotes received from the printing works are booked by the responsible NCB as ‘created
banknotes’ and added to the ESS or the LS of the responsible NCB for the duration of the interim storage; and (ii) that after delivery from printing works they are earmarked for transfer for the duration of
the interim storage and within the time horizon for earmarking.

Responsible NCB

Receiving NCB

Responsible NCB

Receiving NCB

After delivery from printing works to
responsible NCB

Pursuant to a separate ECB legal act on
banknote production

After transfer to receiving NCB

On receipt from responsible NCB

5.4. Booking rules for transaction type 3 with target stock type LS

Number and name of data item

1.1

Created banknotes

2.3

LS of new banknotes held by NCB

+

+

2.17

LS earmarked for transfer

+ (*)

2.19

LS earmarked to be received

+ (*)

4.1

Printing works' delivery of new
production to responsible NCB

+
with ‘to stock type’ = LS

4.2

Transfer of banknotes

4.3

Receipt of banknotes

(*) Within the defined time horizon for earmarking.

–

–

–

+

+

–

+
with:
‘to NCB’ = receiving NCB,
‘from stock type’ = production,
‘to stock type’ = LS,
quality = new,
planning = scheduled

+
with:
‘from NCB’= responsible NCB,
‘to stock type’ = LS,
quality = new

L

3
4
6
/
1
0
8

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

.

2
3
1
2
2
0
0
8

.

— The differences between transaction type 3 and transaction type 2 in terms of CIS 2 bookings are: (i) that the banknotes received from the printing works are booked by the responsible NCB as ‘created
banknotes’ and added to the ESS or the LS of the responsible NCB for the duration of the interim storage; and (ii) that after delivery from printing works they are earmarked for transfer for the duration of
the interim storage and within the time horizon for earmarking.

Supplying NCB

Receiving NCB

Supplying NCB

Receiving NCB

Following decision for transfer

After transfer to receiving NCB

On receipt from responsible NCB

5.5. Booking rules for transaction type 4 (new and fit banknotes)

Number and name of data item

1.1

Created banknotes

2.1

ESS of new banknotes

2.2

ESS of fit banknotes

2.3

LS of new banknotes held by NCB

2.4

LS of fit banknotes held by NCB

2.16

ESS earmarked for transfer

2.17

LS earmarked for transfer

+ (*)

or: + (*)

2.18

ESS earmarked to be received

2.19

LS earmarked to be received

4.2

Transfer of banknotes

4.3

Receipt of banknotes

(*) Within the defined time horizon for earmarking.

+ (*)

or: + (*)

–

–

or: –

or: –

or: –

–

or: –

+

+

or: +

or: +

or: +

–

or: –

+
with ‘to NCB’ = receiving NCB

+
with ‘from NCB’ = supplying NCB

.

2
3
1
2
2
0
0
8

.

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

L

3
4
6
/
1
0
9

— Data items 4.2 (‘transfer of banknotes’) and 4.3 (‘receipt of banknotes’) are completed with information on: (i) the target stock type (ESS/LS); (ii) the quality breakdown (new/fit); and (iii) the planning break-

down (scheduled/ad hoc).

5.6. Booking rules for transaction type 4 (unprocessed and unfit banknotes)

Number and name of data item

1.1

2.5

2.6

4.2

Created banknotes

Stocks of unfit banknotes (to be destroyed)
held by NCB

Stocks of unprocessed banknotes held by
NCB

Transfer of banknotes

4.3

Receipt of banknotes

Supplying NCB

Receiving NCB

After transfer to receiving NCB

On receipt from responsible NCB

–

–

or: –

+
with:
‘to NCB’ = receiving NCB,
‘from stock type’ = LS,
‘to stock type’ = LS,
planning = ad hoc

+

+

or: +

+
with:
‘from NCB’= supplying NCB,
‘to stock type’ = LS

— Data items 4.2 (‘transfer of banknotes’) and 4.3 (‘receipt of banknotes’) are completed with information on whether the banknotes transferred were unprocessed or unfit.

— No earmarking of unprocessed or unfit banknote stocks is carried out.

L

3
4
6
/
1
1
0

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

.

2
3
1
2
2
0
0
8

.

ANNEX II

Euro coin data items

PART 1

Reporting scheme on euro coins

Data items

Number and name of data item

Total number of
coins

Total face value of
coins

Series breakdown

Denomination
breakdown

Entity
breakdown (1)

‘From Member
State’ breakdown

‘To Member State’
breakdown

Data source

1.

Circulation data items

1.1

1.2

1.3

National net issuance of circulation
coins

National net issuance of collector
coins (number)

National net issuance of collector
coins (value)

2.

Data items related to coin stocks

2.1

Coin stocks

3.

Data items related to operational activities

3.1

Coins issued to the public

3.2

Coins returned from the public

3.3

Processed coins

3.4

Coins sorted as unfit

Coin-issuing
entities (2)

Coin-issuing
entities (2)

Coin-issuing
entities (2)

.

2
3
1
2
2
0
0
8

.

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

L

3
4
6
/
1
1
1

Number and name of data item

Total number of
coins

Total face value of
coins

Series breakdown

Denomination
breakdown

Entity
breakdown (1)

‘From Member
State’ breakdown

‘To Member State’
breakdown

Data source

Data items

4.

Data items related to coin movements

4.1

Transfer of circulation coins

4.2

Receipt of circulation coins

5.

Data items for calculation of national gross issuance

5.1

5.2

5.3

Credited stocks of circulation coins
held by coin-issuing entities

Number of credited collector coins
held by coin-issuing entities

Value of credited collector coins
held by coin-issuing entities

6.

Additional data items

6.1

Surplus of coins (3)

6.2

Shortage of coins (3)

6.3

Value of stocks credited to the legal
issuer(s) by NCB

receiving
Member State

Coin-issuing
entities (2)

supplying
Member State

Coin-issuing
entities (2)

Coin-issuing
entities (2)

NCB

L

3
4
6
/
1
1
2

E
N

O

f
f
i
c
i
a
l

J
o
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n
a
l

o
f

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h
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E
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r
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p
e
a
n
U
n
o
n

i

.

2
3
1
2
2
0
0
8

.

Number and name of data item

Total number of
coins

Total face value of
coins

Series breakdown

Denomination
breakdown

Entity
breakdown (1)

‘From Member
State’ breakdown

‘To Member State’
breakdown

Data source

Data items

.

2
3
1
2
2
0
0
8

.

7.

7.1

Data items for future participating Member States

Ante legal tender stocks

7.2

Frontloading

7.3

Sub-frontloading

(1) The data are broken down by the relevant coin-issuing entities, i.e. NCB, mint, treasury, appointed public agency and/or appointed private agency.
(2) Coin-issuing entities are the NCB, mints, treasury, appointed public agencies and/or appointed private agencies.
(3) The data are provided on a voluntary basis.
(4) Coin-issuing third parties are mints, treasury, appointed public agencies and appointed private agencies.

future
Eurosystem NCB
and coin-issuing
third parties (4)

future
Eurosystem NCB

frontloaded
eligible counter-
parties

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n
U
n
o
n

i

L

3
4
6
/
1
1
3

L 346/114

EN

Official Journal of the European Union

23.12.2008

PART 2

Specification of euro coin data items

For data items 1.3, 5.3 and 6.3, the figures are reported in terms of value and with two decimal places, irrespective of
whether they are positive or negative. For the remaining data items, the figures are reported in terms of pieces as integer
figures, irrespective of whether they are positive or negative.

1. Data items related to coins in circulation

These data items refer to the close of the reporting period

1.1

National net issuance of circulation
coins

NCBs calculate the national net issuance of circulation coins using the
following equivalent formulae:

Formula 1

National net
issuance = cumulative total coins issued to the public
(cumulative data item 3.1) — cumulative total coins returned from the
public (cumulative data item 3.2)

Formula 2

National net
issuance = created coins — cumulative total deliveries
(cumulative data item 4.1) + cumulative total receipts (cumulative data
item 4.2) — created stocks — destroyed coins

1.2

1.3

National net issuance of collector
coins (number)

Total number of collector coins put into circulation, aggregated over all
denominations. NCBs calculate this figure using mutatis mutandis the
same formulae as for data item 1.1, except that cumulative total deliveries
and cumulative total receipts do not apply

National net issuance of collector
coins (value)

Total face value of collector coins put into circulation, aggregated over all
denominations. NCBs calculate this figure using mutatis mutandis the
same formulae as for data item 1.1 above, except that cumulative total
deliveries and cumulative total receipts do not apply

2. Data items related to coin stocks

These data items refer to the close of the reporting period

2.1

Coin stocks

Circulation coins which are held by the NCB and coin-issuing third
parties in so far as they exist in the participating Member State, irrespec-
tive of whether the coins are: (i) neither created nor credited to the legal
issuer(s); (ii) created but not credited to the legal issuer(s); or (iii) created
and credited to the legal issuer(s).

Coin stocks held by mints cover only coins which have passed final
quality checks, irrespective of their packaging and delivery status.

Stocks of coins sorted as unfit but not yet destroyed are reported

3. Data items related to operational activities

These data items, as flow data, cover the entire reporting period

3.1

Coins issued to the public

Circulation coins which have been delivered and debited (sold) by the
NCB and coin-issuing third parties to the public

3.2

Coins returned from the public

Circulation coins which have been deposited by the public with the NCB
and coin-issuing third parties

3.3

Processed coins

Circulation coins checked for authenticity and fitness by the NCB and
coin-issuing third parties

23.12.2008

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Official Journal of the European Union

L 346/115

3.4

Coins sorted as unfit

Circulation coins processed and sorted as unfit by the NCB and coin-
issuing third parties

4. Data items related to coin movements

These data items, as flow data, cover the entire reporting period

4.1

Transfer of circulation coins

Circulation coins delivered at face value by the NCB and coin-issuing
third parties of the (future) participating Member State to coin-issuing
entities of other (future) participating Member States

4.2

Receipt of circulation coins

Circulation coins received at face value by the NCB and coin-issuing third
parties of the (future) participating Member State from coin-issuing enti-
ties of other (future) participating Member States

5. Data items for calculation of national gross issuance

These data items, as stock data, refer to the close of the reporting period. In participating Member States where the NCB
is the only coin-issuing entity, the sum of the face values of the stocks described in data items 5.1 and 5.3 is identical to
the face value reported under data item 6.3

5.1

5.2

5.3

Credited stocks of circulation coins
held by coin-issuing entities

Circulation coins credited to the legal issuer(s) and held by the NCB and
coin-issuing third parties

Number of credited collector coins
held by coin-issuing entities

Total number of collector coins credited to the legal issuer(s) and held by
the NCB and coin-issuing third parties

Value of credited collector coins
held by coin-issuing entities

Total face value of collector coins credited to the legal issuer(s) and held
by the NCB and coin-issuing third parties

6. Additional data items

These data items, as stock data, refer to the close of the reporting period

6.1

Surplus of coins

Circulation coins in excess of a certain maximum level of coin stocks at
national
level. These coin stocks are available for delivery to other
(future) participating Member States on request. The NCB, in cooperation
with the legal issuer if applicable, determines the maximum level of coin
stocks

6.2

Shortage of coins

Shortage of circulation coins below a certain minimum level of coin
stocks at national level. The NCB, in cooperation with the legal issuer if
applicable, determines the minimum level of coin stocks

6.3

Value of stocks credited to the legal
issuer(s) by NCB

The NCB's stocks of circulation and collector coins which are credited to
legal issuer(s), irrespective of their legal tender status. This includes stocks
credited to the legal issuer of the Member State of the NCB and stocks
which have been received from other participating Member States against
face value (the coins received are credited to the legal
issuer of the
supplying Member State, but become part of the credited stocks of the
receiving NCB).

Deliveries and/or receipts at production cost have no impact on this data
item

L 346/116

EN

Official Journal of the European Union

23.12.2008

7. Data items for future participating Member States

These data items refer to the close of the reporting period

7.1

Ante legal tender stocks

Euro circulation coins held by a future Eurosystem NCB and coin-issuing
third parties of the future participating Member State for the purpose of
the cash changeover

7.2

Frontloading

7.3

Sub-frontloading

Euro circulation coins held by eligible counterparties fulfilling the require-
ments to receive euro circulation coins for the purpose of frontloading in
advance of the cash changeover pursuant to Guideline ECB/2006/9

Euro circulation coins sub-frontloaded by eligible counterparties to
professional third parties, pursuant to Guideline ECB/2006/9. For the
purpose of CIS 2 reporting this includes euro coins provided in starter
kits to the general public

PART 3

CIS 2 booking rules for euro coin movements between (future) participating Member States

1.

Introduction

This part lays down the common booking rules for coin movements between the participating Member States, in
particular between NCBs, to ensure the consistency of data in the CIS 2 on the national net and gross issuance of
coins. As coin transfers may involve both NCBs/future Eurosystem NCBs and coin-issuing third parties, these are
referred to together consistently hereafter under the heading ‘Member States’.

Future participating Member States apply these rules mutatis mutandis.

2. Coin movements between supplying and receiving Member States

For coin transfers between Member States a distinction is made between transfer at face value and transfer at produc-
tion cost. In both cases transfers between the coin-issuing entities of the supplying Member State and receiving
Member State do not lead to a change of the national net issuance.

In the following tables of this section a ‘+’ indicates that an increase is booked and a ‘–’ indicates that a decrease is
booked in the CIS 2.

2.1. Booking rules for transfers of circulation coins at face value

2.1

4.1

4.2

5.1

Number and name of data item

Supplying Member State

Receiving Member State

Coin stocks

Transfer of circulation coins

Receipt of circulation coins

–

+

+

+

Credited stocks of circulation coins held by coin-
issuing entities

(–)
(see note (c) below)

+
(see note (d) below)

6.3

Value of stocks credited to the legal issuer(s) by NCB

(–)
(see note (c) below)

+
(see note (d) below)

(a) ‘Coins issued to the public’ in the supplying Member State (data item 3.1) and ‘coins returned from the public’ in

the receiving Member State (data item 3.2) remain unchanged.

(b) The accounts relating to ‘created’ coins within the cash management systems of the supplying Member State and

the receiving Member State remain unchanged (where applicable).

23.12.2008

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Official Journal of the European Union

L 346/117

(c) ‘Credited stocks of circulation coins held by coin-issuing entities’ (data item 5.1) in the supplying Member State
are either decreased if the delivered coins were previously credited to the legal issuer in the supplying Member
State, or remain unchanged if the delivered coins were previously created but not credited to the legal issuer.

(d) ‘Credited stocks of circulation coins held by coin-issuing entities’ (data item 5.1) in the receiving Member State
are increased, because the received coins represent credited coins (i.e. credited to the legal issuer of the supplying
Member State).

(e) The above bookings affect the national gross issuance as follows:

— Supplying Member State: unchanged if the delivered coins have previously been created and credited to the
legal issuer, or increased if the delivered coins have previously been created but not credited to the legal
issuer.

— Receiving Member State: unchanged.

2.2. Booking rules for movements of circulation coins at production cost

Number and name of data item

Supplying Member State

Receiving Member State

2.1

Coin stocks

–

+

(a) No bookings are made under ‘transfer and receipt of circulation coins’.

(b) Movements at production cost have no affect on the national gross issuance in the supplying and the receiving

Member State.

2.3. Reconciliation of data relating to coin movements

Section 3 of Part 3 of Annex I on the reconciliation of data relating to banknote movements applies mutatis
mutandis.

L 346/118

EN

Official Journal of the European Union

23.12.2008

ANNEX III

Data on cash infrastructure and the BRF

For all data items the figures are to be reported as positive integer figures.

1. Data items on NCB related cash infrastructure

These data items refer to the close of the reporting period

1.1

Number of NCB branches

All NCB branches providing cash services to credit institutions and
other professional customers

1.2

Storage capacity

1.3

Sorting capacity

1.4

Transport capacity

Total secure banknote storage capacity of the NCB, in millions of
banknotes and calculated on the basis of the EUR 20 denomina-
tion

Total banknote sorting capacity (i.e. total maximum theoretical
throughput) of the NCB's banknote sorting machines which are in
operation, in thousands of banknotes per hour and calculated on
the basis of the EUR 20 denomination

Total transport capacity (i.e. maximum loading capacity) of the
in thousands of banknotes and
NCB's armoured trucks in use,
calculated on the basis of the EUR 20 denomination

2. Data items on general cash infrastructure and BRF

These data items refer to the close of the reporting period

2.1

Number of branches of credit institutions All credit

institution branches established in the participating

Member State providing retail or wholesale cash services

2.2

Number of remote branches of credit insti-
tutions

All credit institution branches which qualify as ‘remote branches’
under the BRF (1)

2.3

Number of CIT companies

All cash in transit (CIT) companies established in the participating
Member State, which transport cash (2) (3)

2.4

2.5

Number of cash centres not owned by
NCB

All cash centres established in the participating Member State,
which are owned by credit institutions, CIT companies and other
professional cash handlers (2) (3)

Number of automated teller machines
(ATM) run by credit institutions

All ATMs run under the responsibility of credit institutions estab-
lished in the participating Member State, irrespective of who refills
such ATMs

2.6

Number of other ATMs

All ATMs run by entities other than credit institutions established
in the participating Member State (e.g. ‘retail ATMs’ or ‘convenience
ATMs’) (2)

2.7

2.8

2.9

Number of customer-operated cash recy-
cling machines (CRM) run by credit institu-
tions

All customer-operated CRMs in the participating Member State run
by credit institutions (1)

Number of
customer-operated
machines run by credit institutions

cash-in

All
customer-operated cash-in machines
Member State run by credit institutions (1)

in the participating

Number of staff-operated banknote hand-
ling machines run by credit institutions

All staff-operated banknote handling machines in the participating
Member State used for recycling purposes by credit institutions (1)

23.12.2008

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Official Journal of the European Union

L 346/119

2.10

Number of staff-operated back-office bank-
note sorting machines run by other profes-
sional cash handlers

All staff-operated banknote sorting machines in the participating
Member State used for recycling purposes by other professional
cash handlers to which the BRF applies, which are established in
such Member State

3. BRF operational data items (4)

These data items, as flow data, cover the entire reporting period and are reported in terms of pieces with denomination
breakdown

3.1

3.2

3.3

3.4

3.5

3.6

Number of banknotes recycled to custo-
mers by credit institutions

Number of banknotes recycled to custo-
mers by other professional cash handlers

Banknotes which have been received by credit institutions from
customers, processed on back-office banknote sorting machines in
accordance with the BRF and either dispensed to customers or are
still held for the purpose of dispensing them to customers

Banknotes which have been received by other professional cash
handlers from credit institutions, processed on back-office bank-
note sorting machines in accordance with the BRF by other profes-
sional cash handlers and either supplied to credit institutions or are
still held for the purpose of supplying to credit institutions

Number of banknotes processed on back-
office banknote sorting machines run by
credit institutions

Banknotes authenticated and fitness-checked on staff-operated
back-office banknote sorting machines run by credit institutions
established in the participating Member State

Number of banknotes processed on back-
office banknote sorting machines run by
other professional cash handlers

Banknotes authenticated and fitness-checked on staff-operated
back-office banknote sorting machines run by other professional
cash handlers established in the participating Member State

Number of banknotes sorted as unfit on
back-office banknote sorting machines run
by credit institutions

Banknotes sorted as unfit on staff-operated back-office banknote
sorting machines run by credit institutions established in the parti-
cipating Member State

Number of banknotes sorted as unfit on
back-office banknote sorting machines run
by other professional cash handlers

Banknotes sorted as unfit on staff-operated back-office banknote
sorting machines run by other professional cash handlers estab-
lished in the participating Member State

(1) All credit institutions to which the BRF applies, which are established in the participating Member State.
(2) Reporting of data depends on their availability in the participating Member State. NCBs inform the ECB on the extent of their

reporting.

(3) NCBs provide data covering, as a minimum, credit institutions and/or CIT companies to which the BRF applies. NCBs inform the ECB

on the extent of their reporting.

(4) Banknotes recycled at remote bank branches are excluded.

L 346/120

EN

Official Journal of the European Union

23.12.2008

ANNEX IV

CIS 2 reference data and system parameters maintained by the ECB

The ECB enters the reference data and system parameters, together with their validity periods. This information is visible
to all NCB and future Eurosystem NCB users. Reference data and system parameters relating to euro coins are moreover
visible to all eligible third party users.

1. Reference data

1.1

Approved coin issuance

1.2

Benchmarks
banknotes

for

logistical

stocks of

1.3

Capital key shares

2. System parameters

2.1

NCB attributes

The approved volumes, in terms of value, of euro circulation coins and
euro collector coins which a (future) participating Member State is
allowed to issue during a specific calendar year pursuant to the applic-
able coin issuance decision (1)

Amounts of LS per denomination and NCB, which are used as a refer-
ence for annual production planning in accordance with a separate
ECB legal act on the management of banknote stocks. In addition,
operating margins relating to these amounts are entered and main-
tained per denomination and NCB

The shares of the NCBs in the ECB's capital key calculated on the basis
of Decision ECB/2006/21 (2) and expressed as a percentage

Information on: (i) the existence of NHTO schemes in the participating
Member States; (ii) the different coin-issuing entities operating in the
the status of NCBs and future
participating Member States;
Eurosystem NCBs with regard to their scope of reporting of CIS 2 data
to the ECB; (iv) whether NCBs receive automatic notifications of data
event; and (v) whether NCBs receive regular automatic transmission of
all NCBs' and future Eurosystem NCBs' CIS 2 data

(iii)

2.2

ECI bank-NCB relationships

Names of individual ECI banks and an indication of the NCB managing
such ECI banks and supplying them with euro banknotes

2.3

Series/variant/denomination status

2.4

Data item attributes

Information on whether individual denominations of banknote and
coin series, and banknote variants, have not yet become legal tender
(pre-legal tender status), are legal tender or have ceased to be legal
tender (post-legal tender status)

For all data items defined in Annexes I-III, information on: (i) which
breakdown levels exist; (ii) whether the data item is a category 1, cate-
gory 2 or event-driven data item; and (iii) whether data item is
reported by an NCB and/or future Eurosystem NCB

2.5

Plausibility tolerance levels

Specification of the tolerance levels that are applied for the individual
correctness checks defined in Annex VI

(1) Applicable coin issuance decision means the annual ECB decision(s) on the approval of the volume of coin issuance for a specific year,
the latest of which is Decision ECB/2007/16 of 23 November 2007 on the approval of the volume of coin issuance in 2008, OJ L 317,
5.12.2007, p. 81.

(2) Decision ECB/2006/21 of 15 December 2006 on the national central banks' percentage shares in the key for subscription to the

European Central Bank's capital, OJ L 24, 31.1.2007, p. 1.

23.12.2008

EN

Official Journal of the European Union

L 346/121

ANNEX V

Completeness checks for data sent by NCBs and future Eurosystem NCBs

1. Introduction

Data sent by NCBs and future Eurosystem NCBs are checked for completeness in the CIS 2. Due to the different nature
of the data items a distinction is made between, on one hand, category 1 and category 2 data items for which data
must be reported for each reporting period and, on the other hand, event-driven data items which only need to be
provided if the underlying event occurs during the reporting period.

The CIS 2 checks whether all category 1 and category 2 data items are present in the first data message sent by an
NCB for a reporting period, taking into account the system parameters relating to NCB attributes and ECI-NCB rela-
tionships described in Section 2 of the table in Annex IV. If at least one category 1 data item is missing or incomplete,
the CIS 2 rejects this first data message, and the NCB has to resend the data message. If the category 1 data items are
complete but at least one category 2 data item is missing or incomplete in an NCB's first data message, the CIS 2
accepts the first data message and stores it in the central database, but a warning is shown in the web-based online
application for each affected data item. This warning is visible to all ECB, NCB and future Eurosystem NCB users, and
in case of coins, visible to all eligible third party users. Warnings are visible until the NCB concerned sends one or
more revised data messages which complete the data missing in the first data message. For event-driven data items the
CIS 2 does not run any completeness checks.

2. Completeness checks for euro banknote data

Number and name of data item(s)

Series/variant breakdown and
denomination breakdown

ECI bank breakdown

Data item type

1.1 —
1.3

Cumulative data items

combinations with legal

all
tender status

any combinations with pre-
legal
post-legal
tender
tender statuses

and

2.1 —
2.6

Stocks held by the
Eurosystem

combinations with legal

all
tender status

any combinations with pre-
legal
post-legal
tender
tender statuses

and

2.7 —
2.10

Stocks held by NHTO
banks

combinations with legal

all
tender status

any combinations with pre-
post-legal
tender
legal
tender statuses

and

—

—

—

category 1

event-driven

category 1

event-driven

category 1

event-driven

2.11 —
2.15

Stocks held by ECI
banks

combinations with legal

all
tender status

all ECI banks managed
by the NCB

category 1

any combinations with post-
legal tender status

2.16 —
2.19

Cross-check
items

data

any combinations with legal
tender
tender
and pre-legal
statuses

3.1

Banknotes
NCB

issued by

combinations with legal

all
tender status

—

—

event-driven

event-driven

category 1

L 346/122

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Official Journal of the European Union

23.12.2008

Number and name of data item(s)

Series/variant breakdown and
denomination breakdown

ECI bank breakdown

Data item type

3.2

3.3

3.4

3.5

3.6

3.7

3.8

3.9

3.11

3.12

3.13

Banknotes transferred
from NCB to NHTO
banks

combinations with legal

all
tender status

—

any combinations with pre-
legal tender status

category 1

event-driven

Banknotes transferred
from NCB to ECI
banks

any combinations with legal
tender status

all ECI banks managed
by the NCB

event-driven

Banknotes returned to
NCB

combinations with legal

all
tender status

any combinations with post-
legal tender status

Banknotes transferred
from NHTO banks to
NCB

combinations with legal

all
tender status

any combinations with pre-
post-legal
tender
legal
tender statuses

and

—

—

category 1

event-driven

category 1

event-driven

Banknotes transferred
to
from ECI banks
NCB

any combinations with legal
tender status

all ECI banks managed
by the NCB

event-driven

any combinations with post-
legal tender status

Banknotes processed
by NCB

combinations with legal

all
tender status

Banknotes
unfit by NCB

sorted as

combinations with legal

all
tender status

into
Banknotes put
circulation by NHTO
banks

combinations with legal

all
tender status

3.10

Banknotes returned to
NHTO banks

combinations with legal

all
tender status

any combinations with post-
legal tender status

Banknotes processed
by NHTO banks

combinations with legal

all
tender status

Banknotes
sorted as
unfit by NHTO banks

combinations with legal

all
tender status

event-driven

category 1

category 1

category 1

category 1

event-driven

category 1

category 1

—

—

—

—

—

—

Banknotes put
circulation
by
banks

into
ECI

combinations with legal

all
tender status

all ECI banks managed
by the NCB

category 1

23.12.2008

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L 346/123

Number and name of data item(s)

Series/variant breakdown and
denomination breakdown

ECI bank breakdown

Data item type

3.14

Banknotes returned to
ECI banks

combinations with legal

all
tender status

all ECI banks managed
by the NCB

category 1

any combinations with post-
legal tender status

all ECI banks managed
by the NCB

event-driven

3.15

Banknotes processed
by ECI banks

combinations with legal

all
tender status

all ECI banks managed
by the NCB

category 2

3.16

Banknotes
unfit by ECI banks

sorted as

combinations with legal

all
tender status

all ECI banks managed
by the NCB

category 2

4.1

works'
Printing
delivery
new
production to respon-
sible NCB

of

any combinations with legal
tender
tender
and pre-legal
statuses

4.2

Transfer of banknotes

any combinations with legal
and
tender
tender, pre-legal
post-legal tender statuses

4.3

Receipt of banknotes

any combinations with legal
tender, pre-legal
and
tender
post-legal tender statuses

5.1 —
5.3

Data items for future
Eurosystem NCBs

any combinations with legal
tender
tender
and pre-legal
statuses

—

—

—

—

event-driven

event-driven

event-driven

event-driven

3. Completeness checks for euro coin data

Number and name of data item(s)

Series breakdown and
denomination breakdown

Entity breakdown

Data item type

1.1

National net issuance
of circulation coins

combinations with legal

all
tender status

any combination with post-
legal tender status

1.2

1.3

National net issuance
coins
of
(number)

collector

National net issuance
of
coins
(value)

collector

—

—

category 1

event-driven

category 2

category 2

—

—

—

L 346/124

EN

Official Journal of the European Union

23.12.2008

Number and name of data item(s)

Series breakdown and
denomination breakdown

Entity breakdown

Data item type

2.1

Coin stocks

combinations with legal

all
tender status

any combinations with pre-
legal tender or post-legal tender
statuses

3.1

issued to the

Coins
public

combinations with legal

all
tender status

3.2

Coins returned from
the public

combinations with legal

all
tender status

any combinations with post-
legal tender status

3.3

Processed coins

combinations with legal

all
tender status

3.4

Coins sorted as unfit

combinations with legal

all
tender status

4.1

4.2

5.1

5.2

5.3

Transfer of circulation
coins

any combinations with legal
tender or post-legal
tender
statuses

Receipt of circulation
coins

any combinations with legal
tender or post-legal
tender
statuses

stocks

Credited
of
circulation coins held
by coin-issuing enti-
ties

combinations with legal

all
tender status

any combinations with pre-
legal tender or post-legal tender
statuses

credited
Number of
collector
coins held
by coin-issuing enti-
ties

of

credited
Value
coins held
collector
by coin-issuing enti-
ties

—

—

all coin-issuing third
parties
from which
the NCB collects coin
stock data

all coin-issuing third
parties
from which
the NCB collects coin
flow data

all coin-issuing third
parties
from which
the NCB collects coin
flow data

all coin-issuing third
parties
from which
the NCB collects coin
flow data

all coin-issuing third
parties
from which
the NCB collects coin
flow data

—

—

—

—

—

—

category 1

event-driven

category 1

category 1

event-driven

category 2

category 2

event-driven

event-driven

category 2

event-driven

category 2

category 2

23.12.2008

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L 346/125

Number and name of data item(s)

Series breakdown and
denomination breakdown

Entity breakdown

Data item type

6.1

Surplus of coins

any combinations with legal
tender status

6.2

Shortage of coins

any combinations with legal
tender status

6.3

Value
stocks
of
credited to the legal
issuer(s) by NCB

—

7.1 —
7.3

Data items for future
participating Member
States

any combinations with legal
tender
tender
statuses

pre-legal

or

—

—

—

—

event-driven

event-driven

category 1

event-driven

4. Completeness checks for cash infrastructure data and BRF data

Number and name of data item

Denomination breakdown

Data item type

Data items on NCB-related cash infrastructure

1.1

1.2

1.3

1.4

Number of NCB branches

Storage capacity

Sorting capacity

Transport capacity

Data items on general cash infrastructure and BRF

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8

Number of branches of credit
institutions

Number of remote branches of
credit institutions

Number of CIT companies

Number of
owned by NCB

cash centres not

of

Number
machines (ATM)
institutions

automated

teller
run by credit

Number of other ATMs

customer-operated
Number of
cash recycling machines (CRM)
run by credit institutions

customer-operated
Number of
cash-in machines run by credit
institutions

—

—

—

—

—

—

—

—

—

—

—

—

category 2

category 2

category 2

category 2

category 2

event-driven

event-driven

event-driven

category 2

event-driven

event-driven

event-driven

L 346/126

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Official Journal of the European Union

23.12.2008

Number and name of data item

Denomination breakdown

Data item type

2.9

2.10

Number of staff-operated bank-
note handling machines run by
credit institutions

Number of staff-operated back-
office banknote sorting machines
run by other professional cash
handlers

BRF operational data items

3.1

Number of banknotes recycled to
customers by credit institutions

3.2

3.3

3.4

3.5

3.6

Number of banknotes recycled to
customers by other professional
cash handlers

Number of banknotes processed
on back-office banknote sorting
machines run by credit
institu-
tions

Number of banknotes processed
on back-office banknote sorting
machines run by other profes-
sional cash handlers

Number of banknotes sorted as
unfit on back-office banknote
sorting machines run by credit
institutions

Number of banknotes sorted as
unfit on back-office banknote
sorting machines run by other
professional cash handlers

—

—

is

least one

for which
denominations
all
series/
there
at
variant/denomination
combina-
tion with legal tender status for
at
least one month within the
reporting period

is

least one

for which
denominations
all
series/
there
at
variant/denomination
combina-
tion with legal tender status for
least one month within the
at
reporting period

is

least one

for which
denominations
all
series/
there
at
variant/denomination
combina-
tion with legal tender status for
at
least one month within the
reporting period

is

least one

for which
all
denominations
series/
at
there
variant/denomination
combina-
tion with legal tender status for
at
least one month within the
reporting period

is

least one

for which
denominations
all
series/
there
at
variant/denomination
combina-
tion with legal tender status for
at
least one month within the
reporting period

is

least one

for which
denominations
all
series/
there
at
variant/denomination
combina-
tion with legal tender status for
at
least one month within the
reporting period

event-driven

event-driven

event-driven

event-driven

event-driven

event-driven

event-driven

event-driven

23.12.2008

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Official Journal of the European Union

L 346/127

ANNEX VI

Correctness checks for data sent by NCBs and future Eurosystem NCBs

1. Introduction

Data sent by NCBs and future Eurosystem NCBs to the ECB are checked for correctness in the CIS 2, which distin-
guishes between two types of checks, ‘must-checks’ and ‘should-checks’.

A ‘must-check’ is a correctness check which must be passed without exceeding the threshold for the tolerance level. If
a ‘must-check’ is failed, the underlying data are treated as incorrect and the CIS 2 rejects the entire data message sent
by that NCB. The threshold is 1 % for correctness checks with an ‘equal to’ operator (1), and zero for the remaining
correctness checks.

A ‘should-check’ is a correctness check for which a threshold of 3 % for the tolerance level is applied. If this threshold
is exceeded, this has no impact on the acceptance of the data message in the CIS 2, but a warning is shown in the
web-based online application for this correctness check. This warning is visible to all NCB and future Eurosystem NCB
users, and in the case of coins, it is visible to all eligible third party users.

Correctness checks are conducted for banknotes and coins with legal tender status and separately for each combination
of series and denomination. For banknotes they are also conducted for each combination of variant and denomination,
if such variants exist. Correctness checks for data on banknote transfers (checks 5.1 and 5.2) and for data on coin
transfers (check 6.6) are also conducted for pre-legal tender and post-legal tender statuses.

2. Correctness check on the national net issuance of banknotes

If a new series, variant or denomination becomes legal tender, this correctness check is performed from the first
reporting period in which the series/variant/denomination is legal tender. The national net issuance for the previous
reporting period (t-1) is zero in this case.

2.1. National net issuance of banknotes (should-check)

Operators

Number and name of data item

Reporting
period

Breakdowns and reporting NCB

National net issuance according to the stock method for period t

-

National net issuance according to the stock method for period (t-1)

=

3.1 Banknotes issued by NCB

+

+

–

–

–

3.9 Banknotes put into circulation by
NHTO banks

Σ

3.13 Banknotes put
by ECI banks

into circulation

3.4 Banknotes returned to NCB

3.10 Banknotes
banks

returned to NHTO

Σ

3.14 Banknotes returned to ECI banks

t

t

t

t

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

(1) The allowed maximum difference between the left side and the right side of an equation must not exceed the absolute value of the equa-
tion side with the greater absolute value multiplied by the threshold. The correctness check verifies whether: Absolute value (‘left side’
— ‘right side’) is less than or equal to the allowed maximum difference.
Example:
‘left side’ = 190; ‘right side’ = 200; threshold = 1 %; allowed maximum difference: 200 × 1 % = 2;
The correctness check verifies whether: Absolute value (190 — 200) ≤ 2
In this example: Absolute value (190 — 200) = 10. As a result, the correctness check fails.

L 346/128

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Official Journal of the European Union

23.12.2008

— The national net issuance according to the stock method is calculated as shown in the table below.

Operators

Number and name of data item

Reporting
period

Breakdowns and reporting NCB

National net issuance according to the stock method for period t =

1.1 Created banknotes

1.2 Banknotes destroyed on-line

1.3 Banknotes destroyed off-line

2.1 Eurosystem Strategic Stock of new
banknotes

2.2 Eurosystem Strategic Stock of fit
banknotes

2.3 Logistical stocks of new banknotes
held by NCB

2.4 Logistical stocks of fit banknotes
held by NCB

2.5 Stocks of unfit banknotes (to be
destroyed) held by NCB

2.6 Stocks of unprocessed banknotes
held by NCB

2.7 Logistical stocks of new banknotes
held by NHTO banks

2.8 Logistical stocks of fit banknotes
held by NHTO banks

2.9 Stocks of unfit banknotes held by
NHTO banks

2.10 Stocks of unprocessed banknotes
held by NHTO banks

2.11 Logistical stocks of new bank-
notes held by ECI banks

2.12 Logistical stocks of fit banknotes
held by ECI banks

2.13 Stocks of unfit banknotes held
by ECI banks

2.14 Stocks of unprocessed banknotes
held by ECI banks

2.15 Logistical stocks of banknotes in
transit to or from ECI banks

Σ

Σ

Σ

Σ

Σ

–

–

–

–

–

–

–

–

–

–

–

–

–

–

–

–

–

t

t

t

t

t

t

t

t

t

t

t

t

t

t

t

t

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

23.12.2008

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L 346/129

3. Correctness check on banknote stocks

The correctness checks on banknote stocks are only applied from the second reporting period that an NCB reports
CIS 2 data to the ECB.

If a series, variant or denomination becomes legal tender, these correctness checks are only applied from the second
reporting period in which this series, variant or denomination is legal tender.

For NCBs which have recently adopted the euro (i.e. former future Eurosystem NCBs) the correctness checks on bank-
note stocks are applied from the second reporting period after adoption of the euro.

3.1. Development of new banknotes in the Eurosystem Strategic Stock (must-check)

Operators

Number and name of data item

Reporting
period

Breakdowns and reporting NCB

2.1 Eurosystem Strategic Stock of new
banknotes

=

2.1 Eurosystem Strategic Stock of new
banknotes

+

4.1 Printing works' delivery of new
production to responsible NCB

+

Σ

4.3 Receipt of banknotes

–

Σ

4.2 Transfer of banknotes

t

t-1

t

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

where

‘to stock type’ = ESS

Series/variant-i, denomination-j, report-
ing NCB-k

where

quality = new AND ‘to stock type’ = ESS

Series/variant-i, denomination-j, report-
ing NCB-k

where

quality = new AND (‘from stock type’ =
ESS OR ‘from stock type’ = production)
AND ‘to stock type’ = ESS

— Before new ESS banknotes can be issued, they are transferred to the LS of the issuing NCB.

3.2. Development of fit banknotes in the Eurosystem Strategic Stock (must-check)

Operators

Number and name of data item

Reporting
period

Breakdowns and reporting NCB

2.2 Eurosystem Strategic Stock of fit
banknotes

2.2 Eurosystem Strategic Stock of fit
banknotes

4.3 Receipt of banknotes

4.2 Transfer of banknotes

+

–

Σ

Σ

=

t

t-1

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k where quality = fit AND ‘to
stock type’ = ESS

Series/variant-i, denomination-j, report-
ing NCB-k where quality = fit AND
‘from stock type’ = ESS

L 346/130

EN

Official Journal of the European Union

23.12.2008

— Before fit ESS banknotes can be issued, they are transferred to the LS of the issuing NCB.

3.3. Development of logistical stocks of new and fit banknotes (should-check)

Operators

Number and name of data item

Reporting
period

Breakdowns and reporting NCB

2.3 Logistical stocks of new banknotes
held by NCB

2.4 Logistical stocks of fit banknotes
held by NCB

=

2.3 Logistical stocks of new banknotes
held by NCB

2.4 Logistical stocks of fit banknotes
held by NCB

4.1 Printing works' delivery of new
production to responsible NCB

4.3 Receipt of banknotes

4.2 Transfer of banknotes

Σ

Σ

3.1 Banknotes issued by NCB

3.7 Banknotes processed by NCB

3.8 Banknotes sorted as unfit by NCB

3.2 Banknotes transferred from NCB
to NHTO banks

Σ

3.3. Banknotes transferred from NCB
to ECI banks

t

t

t-1

t-1

t

t

t

t

t

t

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k where ‘to stock type’ = LS

Series/variant-i, denomination-j, report-
ing NCB-k where quality = new or fit
AND ‘to stock type’ = LS

Series/variant-i, denomination-j, report-
ing NCB-k where (quality = new or fit
AND ‘from stock type’ = LS) OR (quality
= new AND ‘from stock type’ = produc-
tion AND ‘to stock type’ = LS)

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

+

+

+

+

–

–

+

–

–

–

3.4. Development of stocks of unprocessed banknotes (should-check)

Operators

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

2.6 Stocks of unprocessed banknotes
held by NCB

2.6 Stocks of unprocessed banknotes
held by NCB

–

3.7 Banknotes processed by NCB

=

t

t-1

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

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L 346/131

Operators

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

+

+

+

+

–

3.4 Banknotes returned to NCB

3.5 Banknotes transferred from NHTO
banks to NCB

3.6 Banknotes
banks to NCB

transferred from ECI

4.3 Receipt of banknotes

4.2 Transfer of banknotes

Σ

Σ

Σ

t

t

t

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k where quality = unprocessed

Series/variant-i, denomination-j, report-
ing NCB-k where quality = unprocessed

— All receipts of unprocessed banknotes are booked at the receiving NCB with ‘to stock type’ = LS.

— All transfers of unprocessed banknotes are booked at the supplying NCB with ‘from stock type’ = LS and with ‘to

stock type’ = LS.

3.5. Development of banknote stocks held by NHTO banks (should-check)

Operators

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

2.7 Logistical stocks of new banknotes
held by NHTO banks

2.8 Logistical stocks of fit banknotes
held by NHTO banks

2.9 Stocks of unfit banknotes held by
NHTO banks

2.10 Stocks of unprocessed banknotes
held by NHTO banks

=

2.7 Logistical stocks of new banknotes
held by NHTO banks

2.8 Logistical stocks of fit banknotes
held by NHTO banks

2.9 Stocks of unfit banknotes held by
NHTO banks

2.10 Stocks of unprocessed banknotes
held by NHTO banks

3.2 Banknotes transferred from NCB
to NHTO banks

3.10 Banknotes
banks

returned to NHTO

3.5 Banknotes transferred from NHTO
banks to NCB

3.9 Banknotes put into circulation by
NHTO banks

t

t

t

t

t-1

t-1

t-1

t-1

t

t

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

+

+

+

+

+

+

+

+

–

–

L 346/132

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Official Journal of the European Union

23.12.2008

— For the purpose of this Guideline, all banknotes returned from circulation to NHTO banks are included in data

item 2.10 (‘stocks of unprocessed banknotes held by NHTO banks’) until they are processed.

3.6. Development of unprocessed banknote stocks held by ECI banks (should-check)

Operators

Number and name of data item

Reporting
period

Breakdowns and reporting NCB

2.14 Stocks of unprocessed banknotes
held by ECI banks

2.14 Stocks of unprocessed banknotes
held by ECI banks

3.15 Banknotes processed
banks

by

ECI

3.14 Banknotes returned to ECI banks

–

+

=

t

t-1

t

t

Series/variant-i, denomination-j, report-
ing NCB-k, ECI bank-m

Series/variant-i, denomination-j, report-
ing NCB-k, ECI bank-m

Series/variant-i, denomination-j, report-
ing NCB-k, ECI bank-m

Series/variant-i, denomination-j, report-
ing NCB-k, ECI bank-m

— For the purpose of this Guideline, all banknotes returned from circulation to ECI banks are included in data

item 2.14 (‘stocks of unprocessed banknotes held by ECI banks’) until they are processed.

3.7. Development of banknote stocks held by future Eurosystem NCBs (must-check)

Operators

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

+

+

+

+

–

5.1 Ante legal tender stocks

5.2 Frontloading

5.1 Ante legal tender stocks

5.2 Frontloading

4.1 Printing works' delivery of new
production to responsible NCB

4.3 Receipt of banknotes

4.2 Transfer of banknotes

Σ

Σ

=

t

t

t-1

t-1

t

t

t

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

where ‘from NCB’ ≠ reporting NCB-k

Series/variant-i, denomination-j, report-
ing NCB-k

where ‘to NCB’ ≠ reporting NCB-k

4. Correctness checks on operational banknote activities

4.1. Banknotes sorted as unfit by NCBs (must-check)

Number and name of data item

3.8 Banknotes sorted as unfit by NCB

3.7 Banknotes processed by NCB

Reporting
periods

t

≤

t

Breakdowns and reporting NCB

Series/variant-i, denomination-j, reporting NCB-k

Series/variant-i, denomination-j, reporting NCB-k

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4.2. Banknotes sorted as unfit by NHTO banks (must-check)

Number and name of data item

Reporting
period

Breakdowns and reporting NCB

3.12 Banknotes sorted as unfit by NHTO banks

3.11 Banknotes processed by NHTO banks

4.3. Banknotes sorted as unfit by ECI bank (must-check)

t

≤

t

Series/variant-i, denomination-j, reporting NCB-k

Series/variant-i, denomination-j, reporting NCB-k

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

3.16 Banknotes sorted as unfit by ECI banks

3.15 Banknotes processed by ECI banks

t

≤

t

Series/variant-i, denomination-j, reporting NCB-k,
ECI bank-m

Series/variant-i, denomination-j, reporting NCB-k,
ECI bank-m

5. Correctness checks on banknote transfers

5.1. Transfers between different stock types within an NCB (must-check)

Conditions

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

IF

4.2 Transfer of banknotes

THEN

4.2 Transfer of banknotes

t

t

Series/variant-i, denomination-j, report-
ing NCB-k,
‘from stock
‘to NCB’-m,
type’-u, ‘to stock type’-v, quality-x, plan-
ning-y

where NCB-k = NCB-m

stock type-u ≠ stock type-v

5.2. Reconciliation for individual banknote transfers between (future Eurosystem) NCBs (should-check)

Operators

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

Σ

4.2 Transfer of banknotes

4.3 Receipt of banknotes

t

t

=

Series/variant-i, denomination-j, report-
ing NCB-k,
‘to
stock type’-p

‘to NCB’-m, quality-n,

Series/variant-i, denomination-j, report-
ing NCB-m, ‘from NCB’-k, quality-n,
‘to
stock type’-p

— Banknotes supplied by an NCB or a future Eurosystem NCB should be equal to banknotes received by another

NCB or another future Eurosystem NCB.

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6. Correctness checks on coins

6.1. Development of national net issuance of coins (should-check)

Operators

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

1.1 National net issuance of circula-
tion coins

t

series-i,
NCB-k

denomination-j,

reporting

=

1.1 National net issuance of circula-
tion coins

t-1

+

–

Σ

Σ

3.1 Coins issued to the public

3.2 Coins returned from the public

t

t

series-i,
NCB-k

series-i,
NCB-k

series-i,
NCB-k

denomination-j,

reporting

denomination-j,

reporting

denomination-j,

reporting

— This correctness check is applied from the second reporting period that an NCB reports CIS 2 data to the ECB.

— If a new series or denomination becomes legal tender, this check is performed from the first reporting period in
which this series or denomination is legal tender. The national net issuance for the previous reporting period (t-1)
is zero in this case.

6.2. Reconciliation of coin stocks (must-check)

Operators

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

Σ

2.1 Coin stocks

5.1 Credited
coins held by coin-issuing entities

stocks

of

circulation

≥

t

t

series-i, denomination-j, reporting NCB-k

series-i, denomination-j, reporting NCB-k

— The CIS 2 collects data on stocks (data item 2.1), regardless of whether they are credited to legal issuer(s) or not.
The total stocks for all coin-issuing entities which physically hold them within a participating Member State must
be greater than or equal to the stocks credited to the legal issuer of that Member State or the legal issuers of other
participating Member States.

6.3. Comparison of overall credited stocks with NCB's credited stocks (must-check)

Operators

Number and name of data item

Reporting
periods

Other details

Σ

5.1 Credited
coins held by coin-issuing entities

stocks

of

circulation

+

5.3 Value of credited collector coins
held by coin-issuing entities

t

t

reporting NCB-k

As data item 5.1 is reported in terms of
numbers,
are
multiplied by the respective face values

individual

figures

the

reporting NCB-k

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Operators

Number and name of data item

Reporting
periods

≥

Other details

6.3 Value of stocks credited to the
legal issuer(s) by NCB

t

reporting NCB-k

6.4. Coin processing (must-check)

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

3.4 Coins sorted as unfit

3.3 Processed coins

t

≤

t

series-i,
entity-m

series-i,
entity-m

denomination-j,

reporting NCB-k,

denomination-j,

reporting NCB-k,

6.5. Check on surpluses and shortages (must-check)

Conditions

Name of data item

Reporting
periods

Breakdowns and reporting NCB

IF

6.1 Surplus of coins

THEN

6.2 Shortage of coins

> 0

t

t

denomination-j, reporting NCB-k

denomination-j, reporting NCB-k

Must be 0 or without entry

6.6. Reconciliation for individual coin transfers between (future) participating Member States (should-check)

Number and name of data item

Reporting
periods

Breakdowns and reporting NCB

4.1 Transfer of circulation coins

4.2 Receipt of circulation coins

t

=

t

series-i, denomination-j, reporting NCB-k,
Member State’-m

‘to

series-i,
‘from Member State’-k

denomination-j,

reporting NCB-m,

— Coins supplied by a (future) participating Member State should be equal to coins received by another (future) parti-

cipating Member State.

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This Glossary defines technical terms used in the Annexes to this Guideline.

GLOSSARY

‘Banknote series’: means a number of denominations of euro banknotes defined as a series in Decision ECB/2003/4 of
20 March 2003 on the denominations, specifications, reproduction, exchange and withdrawal of euro banknotes (1) or in
a subsequent ECB legal act (i.e. the first series of euro banknotes as launched on 1 January 2002 consists of the denomi-
nations EUR 5, EUR 10, EUR 20, EUR 50, EUR 100, EUR 200 and EUR 500), whereby euro banknotes that have revised
technical specifications or a revised design (e.g. a different signature for different Presidents of the ECB) only constitute a
new banknote series if referred to as such in an amendment to Decision ECB/2003/4 or in another ECB legal act.

‘Banknotes in circulation’: means all euro banknotes issued by the Eurosystem and put into circulation by the NCBs at
a certain point in time, which for the purposes of this Guideline also includes the banknotes put into circulation by
NHTO banks and ECI banks. It is equal to the aggregated national net issuance of euro banknotes. It should be noted that
the concept of ‘banknotes in circulation’ is not applied at national level because it cannot be determined whether bank-
notes put into circulation in one participating Member State are circulating in that Member State or whether they have
been returned from circulation to other NCBs, NHTO banks or ECI banks.

‘Banknote variant’: within a banknote series means a sub-series comprising of one or more euro banknote denomina-
tions with upgraded security features and/or a revised design.

‘Cash centre’: means a centralised secure facility where euro banknotes and/or euro circulation coins are handled after
transportation from different sites.

‘Circulation coins’: means euro coins defined as having legal tender status throughout the euro area in accordance with
Council Regulation (EC) No 975/98 of 3 May 1998 on denominations and technical specifications of euro coins intended
for circulation (2) (i.e. for the first series of euro coins as launched on 1 January 2002 EUR 0,01, EUR 0,02, EUR 0,05,
EUR 0,10, EUR 0,20, EUR 0,50, EUR 1 and EUR 2). Euro circulation coins include coins with a special finish or quality
and/or packaging and commemorative euro circulation coins. The latter usually commemorate an event or a personality
and are issued at face value for a limited period and in limited quantities.

‘Coin-issuing entities’: means any body entrusted by the national legal issuer of euro coins with the task of putting euro
coins into circulation, or the legal issuer itself. Coin-issuing entities can include the NCB, mints, the treasury, appointed
public agencies and appointed private agencies. Those coin-issuing entities with the exception of the NCB are also referred
to as ‘coin-issuing third parties’.

‘Coin series’: means a number of denominations of euro coins defined as a series in Regulation (EC) No 975/98 or in a
subsequent Community legal act (i.e. the first series of euro coins as launched on 1 January 2002 consists of the denomi-
nations EUR 0,01, EUR 0,02, EUR 0,05, EUR 0,10, EUR 0,20, EUR 0,50, EUR 1 and EUR 2), whereby euro coins that
have revised technical specifications or a revised design (e.g. amendments to the European map on the common side)
only constitute a new coin series if referred to as such in an amendment to Regulation (EC) No 975/98 or in another
Community legal act.

‘Coins in circulation’: means the aggregated national net issuance of euro circulation coins (data item 1.1). It should be
noted that the concept of ‘coins in circulation’ is not applied at national level because it cannot be determined whether
coins put into circulation in a participating Member State are circulating there and whether they have been returned from
circulation to coin-issuing entities in other participating Member States. Euro collector coins are not included as these
coins are only legal tender in the Member State of issuance.

‘Collector coins’: means euro coins that are only legal tender in the participating Member State of issuance and are not
intended for circulation. Their face value, images, size and weight are different from those of euro circulation coins so as
to be easily distinguished from euro circulation coins. Collector coins also include bullion coins (3).

(1) OJ L 78, 25.3.2003, p. 16.
(2) OJ L 139, 11.5.1998, p. 6.
(3) Coins sold as an investment in precious metal are called bullion coins or investment coins. They are usually minted according to the level of
demand in the market and are not distinguished by any particular finish or quality. Such coins are priced according to the current market
price for their metal content, plus a small minting margin which covers production costs, promotion costs and a small profit.

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‘Created coins’: means euro circulation coins which have been: (i) produced by mints with the respective national side;
(ii) delivered to coin-issuing entities in a participating Member State; and (iii) registered in the cash management systems
of such coin-issuing entities. This applies mutatis mutandis for euro collector coins.

‘Denomination’: means the face value of a euro banknote or coin, as laid down for banknotes in Decision ECB/2003/4
or in a subsequent ECB legal act, and for coins in Regulation (EC) No 975/98 or in a subsequent Community legal act.

‘Eurosystem Strategic Stock’ (ESS): means the stock of new and fit euro banknotes stored by certain NCBs to cope with
a demand for euro banknotes which cannot be met from logistical stocks (1).

‘Extended custodial
inventory programme’ or ‘ECI programme’: means a programme consisting of contractual
arrangements between the ECB, an NCB and individual credit institutions (‘ECI banks’), whereby the NCB: (i) supplies the
ECI banks with euro banknotes, which they hold in custody outside Europe for the purpose of putting them into circula-
tion; and (ii) credits the ECI banks for euro banknotes which are deposited by their customers, checked for authenticity
and fitness, held in custody and notified to the NCB. The banknotes held in custody by the ECI banks, including those in
transit between the NCB and the ECI banks, are fully collateralised until they are put into circulation by the ECI banks or
returned to the NCB. Banknotes transferred from the NCB to ECI banks form part of the NCB's created banknotes (data
item 1.1). Banknotes held in custody by ECI banks do not form part of the NCB's national net issuance of banknotes.

‘Fit banknotes’: means: (i) euro banknotes which have been returned to NCBs and which are fit for circulation in accord-
ance with a separate ECB legal act on banknote processing by NCBs; or (ii) euro banknotes which have been returned to
credit institutions,
including NHTO banks and ECI banks, and which are fit for circulation in accordance with the
minimum sorting standards laid down in the BRF.

‘Logistical stocks’ (LS): means all stocks of new and fit euro banknotes, other than the ESS, held by NCBs, and for the
purposes of this Guideline by NHTO banks and ECI banks (1).

in relation to euro coins means euro circulation coins or euro collector coins which have been
‘National gross issuance’:
issued by the legal issuer in the participating Member State (i.e. coins, the face value of which has been credited to the
legal issuer), irrespective of whether these coins are held by an NCB, a future Eurosystem NCB, a coin-issuing third party
or the public.

For circulation coins, national gross issuance = national net issuance of circulation coins (data item 1.1) + credited stocks
of circulation coins held by coin-issuing entities (data item 5.1) + transfers of circulation coins since their introduction
(cumulative data item 4.1) — receipts of circulation coins since their introduction (cumulative data item 4.2).

For collector coins, national gross issuance = national net issuance of collector coins (value) (data item 1.3) + value of
credited collector coins held by coin-issuing entities (data item 5.3).

‘National net issuance of banknotes’: means the volume of euro banknotes issued and put into circulation by an indivi-
dual NCB at a specific point in time (e.g. close of a reporting period), including all euro banknotes put into circulation by
all national NHTO banks and all ECI banks managed by that NCB. Banknote transfers to other NCBs or future Eurosystem
NCBs are excluded. National net issuance of banknotes can be calculated by using either: (i) the stock method, which uses
only stock data relating to a specific point in time; or (ii) the flow method, which aggregates flow data from the date of
the banknotes' introduction until a specific point in time (i.e. close of the reporting period).

Stock method: national net issuance = created banknotes (data item 1.1) — created banknote stocks (data items 2.1
to 2.15) — created banknotes destroyed (data items 1.2 and 1.3).

Flow method: national net issuance = created banknotes issued by the NCB (including banknotes put into circulation by
NHTO banks and ECI banks) since their introduction (cumulative data items 3.1, 3.9 and 3.13) — created banknotes
returned to the NCB (including banknotes returned to NHTO banks and ECI banks) since their introduction (cumulative
data items 3.4 and 3.10 and 3.14).

‘New banknotes’: means euro banknotes which have not yet been put into circulation by NCBs, NHTO banks or
ECI banks, or frontloaded by future Eurosystem NCBs.

‘Notes-held-to-order scheme’ or ‘NHTO scheme’: means a scheme consisting of individual contractual arrangements
between an NCB and certain credit institutions (‘NHTO banks’) in the NCB's participating Member State, whereby the
NCB: (i) supplies the NHTO banks with euro banknotes which they hold in custody at their premises for the purpose of
putting them into circulation; and (ii) credits the NHTO banks for euro banknotes which are deposited by their customers,
checked for authenticity and fitness, held in custody and notified to the NCB. Banknotes transferred from the NCB to
NHTO banks form part of the NCB's created banknotes (data item 1.1). Banknotes held in custody by NHTO banks do
not form part of the NCB's national net issuance of banknotes.

‘Public’:
coin-issuing entities in (future) participating Member States.

in relation to euro coin issuance means all entities and members of

the general public other than the

(1) As referred to in a separate ECB legal act on the management of banknote stocks.

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‘Starter kit’: means a package containing a number of euro circulation coins of different denominations, as specified by
the competent national authorities, for the purpose of sub-frontloading euro circulation coins to the general public in a
future participating Member State.

‘Unfit banknotes’: means: (i) euro banknotes which have been returned to NCBs but which are not fit for circulation in
accordance with a separate ECB legal act on banknote processing by NCBs; or (ii) euro banknotes which have been
returned to credit institutions, including NHTO banks and ECI banks, but which are not fit for circulation in accordance
with the minimum sorting standards laid down in the BRF.

‘Unprocessed banknotes’: means: (i) euro banknotes which have been returned to NCBs but which have not been
checked for authenticity and fitness in accordance with a separate ECB legal act on banknote processing by NCBs; or
(ii) euro banknotes which have been returned to credit institutions, including NHTO banks and ECI banks, but which
have not been checked for authenticity and fitness in accordance with the BRF.