Commission Regulation (EC) No 540/2008 of 16 June 2008 amending Annex II to Regulation (EC) No 336/2006 of the European Parliament and of the Council on the implementation of the International Safety Management (ISM) Code within the Community, as regards format of forms
Date: 2008-06-16
Institutions: European Commission
Subjects: International Maritime Organisation, marine pollution, maritime safety, prevention of pollution, vessel

17.6.2008

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Official Journal of the European Union

L 157/15

COMMISSION REGULATION (EC) No 540/2008

of 16 June 2008

amending Annex II to Regulation (EC) No 336/2006 of the European Parliament and of the Council
on the implementation of the International Safety Management (ISM) Code within the Community,
as regards format of forms

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty
Community,

establishing the European

Having regard to Regulation (EC) No 336/2006 of the European
Parliament and of the Council of 15 February 2006 on the
implementation of the International Safety Management Code
within the Community and repealing Council Regulation (EC)
No 3051/95 (1), and in particular Article 11(2) thereof,

(3)

(4)

In the interests of clarity and legibility, the relevant forms
should also be updated in Annex II of Regulation (EC)
No 336/2006.

The measures provided for in this Regulation are in
accordance with the opinion of the Committee on Safe
Seas and Prevention of Pollution from Ships,

Whereas:

HAS ADOPTED THIS REGULATION:

(1)

(2)

The ISM Code was amended by the International
Maritime Organisation (IMO) by Resolution 179(79) of
the Maritime
on
10 December 2004, which amended the format of the
document of compliance and safety management certifi-
cate with effect from 1 July 2006.

Committee,

adopted

Safety

Article 1

Section 5 in Part B of Annex II
to Regulation (EC)
No 336/2006 is replaced by the Annex to this Regulation.

Article 2(1) of Regulation (EC) No 336/2006 defines the
ISM Code as that set out in Annex I to the said Regu-
lation, in its up-to-date version.

Article 2

This Regulation shall enter into force on the 20th day following
its publication in the Official Journal of the European Union.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

Done at Brussels, 16 June 2008.

For the Commission

Antonio TAJANI
Vice-President

(1) OJ L 64, 4.3.2006, p. 1.

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Official Journal of the European Union

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ANNEX

‘5. Form of Documents of Compliance and Safety Management Certificates

When ships operate only in a Member State, Member Sates shall either use the forms attached to the ISM Code or the
Document of Compliance, the Safety Management Certificate, the Interim Document of Compliance and the Interim
Safety Management Certificate drawn up in the form set out below.

In the event of a derogation under Article 7(1) and, if applicable, Article 7(2), the certificate issued shall be different from
the one referred to above and clearly indicate that a derogation in accordance with Article 7(1) and,
if applicable,
Article 7(2) of this Regulation, has been granted and shall include the applicable operational limitations.

DOCUMENT OF COMPLIANCE

(Official seal)/(State)

Certificate No

Issued under the provisions of [the INTERNATIONAL CONVENTION FOR THE SAFETY OF LIFE AT SEA, 1974, as
amended and] (*) of Regulation (EC) No 336/2006 on the implementation of the ISM Code within the Community

Under the authority of the Government of .................................................................................................................................................

(Name of the State)

by ...............................................................................................................................................................................................................................

(person or organisation authorised)

Name and address of the Company

......................................................................................................................................................................................................................................

(see paragraph 1.1.2 of Part A of Annex I to Regulation (EC) No 336/2006)

THIS IS TO CERTIFY THAT the safety management system of the Company has been audited and that it complies with
the requirements of the International Management Code for the Safe Operation of Ships and for Pollution Prevention (ISM
Code) for the types of ships listed below (delete as appropriate):

Passenger ship

Passenger high-speed craft

Cargo high-speed craft

Bulk carrier

Oil tanker

Chemical tanker

Gas carrier

Mobile offshore drilling unit

Other cargo ship

Ro-ro passenger ship (ro-ro ferry)

(*) May be deleted for ships engaged only on voyages within one Member State.

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This Document of Compliance is valid until

............................................................................., subject to periodical verification.

Completion date of the verification on which this certificate is based ..............................................................................................

(dd/mm/yyyy)

Issued at ...................................................................................................................................................................................................................

(place of issue of the document)

Date of issue ..........................................................................................................................................................................................................

......................................................................................................................................................................................................................................

(Signature of the duly authorised official issuing the document)

(Seal or stamp of issuing authority, as appropriate)

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Official Journal of the European Union

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Certificate No

ENDORSEMENT FOR ANNUAL VERIFICATION

THIS IS TO CERTIFY THAT, at the periodical verification in accordance with [Regulation IX/6.1 of the Convention and
paragraph 13.4 of the ISM Code and] (*) Article 6 of Regulation (EC) No 336/2006 on the implementation of the ISM
Code within the Community, the safety management system was found to comply with the requirements of the ISM
Code.

FIRST ANNUAL VERIFICATION

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

SECOND ANNUAL VERIFICATION

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

THIRD ANNUAL VERIFICATION

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

FOURTH ANNUAL VERIFICATION

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

(*) May be deleted for ships engaged only on voyages within one Member State.

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Official Journal of the European Union

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SAFETY MANAGEMENT CERTIFICATE

(Official seal)/(State)

Certificate No

Issued under the provisions of [the INTERNATIONAL CONVENTION FOR THE SAFETY OF LIFE AT SEA, 1974, as
amended] and (*) of Regulation (EC) No 336/2006 on the implementation of the ISM Code within the Community

Under the authority of the Government of .................................................................................................................................................

(name of the State)

by ...............................................................................................................................................................................................................................

(person or organisation authorised)

Name of ship:

........................................................................................................................................................................................................

Distinctive number or letters:

...........................................................................................................................................................................

Port of registry:

.....................................................................................................................................................................................................

Type of ship (**):

...................................................................................................................................................................................................

Gross tonnage:

.......................................................................................................................................................................................................

IMO Number:

.........................................................................................................................................................................................................

Name and address of company:

......................................................................................................................................................................

(see paragraph 1.1.2 of Part A of Annex I to Regulation (EC) No 336/2006)

THIS IS TO CERTIFY THAT the safety management system of the ship has been audited and that it complies with the
requirements of the International Management Code for the Safe Operation of Ships and for Pollution Prevention (ISM
Code), following verification that the Document of Compliance for the Company is applicable to this type of ship.

This Safety Management Certificate is valid until
Compliance remaining valid.

........... ,

subject

to periodical verification and the Document of

Completion date of the verification on which this certificate is based ..............................................................................................

(dd/mm/yyyy)

Issued at ...................................................................................................................................................................................................................

(place of issue of the document)

Date of issue ..........................................................................................................................................................................................................

......................................................................................................................................................................................................................................

(Signature of the duly authorised official issuing the certificate)

(Seal or stamp of issuing authority, as appropriate)

(*) May be deleted for ships engaged only on voyages within one Member State.
(**) Insert the type of ship from among the following: passenger ship; passenger high-speed craft; cargo high-speed craft; bulk carrier; oil

tanker; chemical tanker; gas carrier; mobile offshore drilling unit; other cargo ship; ro-ro passenger ferry.

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Official Journal of the European Union

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Certificate No

ENDORSEMENT FOR INTERMEDIATE VERIFICATION AND ADDITIONAL VERIFICATION (IF REQUIRED)

THIS IS TO CERTIFY THAT, at the periodical verification in accordance with [Regulation IX/6.1 of the Convention and
paragraph 13.8 of the ISM Code and] (*) Article 6 of Regulation (EC) No 336/2006 on the implementation of the ISM
Code within the Community, the safety management system was found to comply with the requirements of the ISM
Code.

INTERMEDIATE VERIFICATION (to be
completed between the second and
third anniversary date)

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

ADDITIONAL VERIFICATION (**)

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

ADDITIONAL VERIFICATION (**)

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

ADDITIONAL VERIFICATION (**)

Signed:

..............................................................................................................................

(Signature of authorised official)

Place:

.................................................................................................................................

Date:

..................................................................................................................................

(*) May be deleted for ships engaged only on voyages within one Member State.
(**) If applicable. Reference is made to paragraph 13.8 of the ISM Code and paragraph 3.4.1 of the Guidelines on Implementation of the

International Safety Management (ISM) Code by Administrations (Resolution A.913(22)).

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Official Journal of the European Union

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INTERIM DOCUMENT OF COMPLIANCE

(Official seal)/(State)

Certificate No

Issued under the provisions of [the INTERNATIONAL CONVENTION FOR THE SAFETY OF LIFE AT SEA, 1974, as
amended and] (*) of Regulation (EC) No 336/2006 on the implementation of the ISM Code within the Community

Under the authority of the Government of .................................................................................................................................................

(name of the State)

by ...............................................................................................................................................................................................................................

(person or organisation authorised)

Name and address of the Company

......................................................................................................................................................................................................................................

(see paragraph 1.1.2 of Part A of Annex I to Regulation (EC) No 336/2006)

THIS IS TO CERTIFY THAT the safety management system of the Company has been recognised as meeting the
objectives of paragraph 1.2.3 of Part A of Annex I to Regulation (EC) No 336/2006 for the type(s) of ships listed
below (delete as appropriate):

Passenger ship

Passenger high-speed craft

Cargo high-speed craft

Bulk carrier

Oil tanker

Chemical tanker

Gas carrier

Mobile offshore drilling unit

Other cargo ship

Ro-ro passenger ship (ro-ro ferry)

This Interim Document of Compliance is valid until ...............................................................................................................................

Issued at:

..................................................................................................................................................................................................................

Date of issue:

.........................................................................................................................................................................................................

(place of issue of the document)

(Signature of the duly authorised official issuing the document)

(Seal or stamp of issuing authority, as appropriate)

(*) May be deleted for ships engaged only on voyages within one Member State.

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Official Journal of the European Union

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INTERIM SAFETY MANAGEMENT CERTIFICATE

(Official seal)/(State)

Certificate No

Issued under the provisions of [the INTERNATIONAL CONVENTION FOR THE SAFETY OF LIFE AT SEA, 1974, as
amended and] (*) of Regulation (EC) No 336/2006 on the implementation of the ISM Code within the Community

Under the authority of the Government of .................................................................................................................................................

(name of the State)

by ...............................................................................................................................................................................................................................

(person or organisation authorised)

Name of ship:

........................................................................................................................................................................................................

Distinctive number or letters:

...........................................................................................................................................................................

Port of registry:

.....................................................................................................................................................................................................

Type of ship (**):

...................................................................................................................................................................................................

Gross tonnage:

.......................................................................................................................................................................................................

IMO Number:

.........................................................................................................................................................................................................

Name and address of Company:

.....................................................................................................................................................................

(see paragraph 1.1.2 of Part A of Annex I to Regulation (EC) No 336/2006)

THIS IS TO CERTIFY THAT the requirements of paragraph 14.4 of Part A of Annex I to Regulation (EC) No 336/2006
have been met and that the Document of Compliance/Interim Document of Compliance (***) of the Company is relevant
to this ship.

This Interim Safety Management Certificate is valid until ............
Document of Compliance (***) remaining valid.

subject

to the Document of Compliance/Interim

Issued at:

..................................................................................................................................................................................................................

(place of issue of the document)

Date of issue:

.........................................................................................................................................................................................................

(Signature of the duly authorised official issuing the certificate)

(Seal or stamp of issuing authority, as appropriate)

Certificate No

The validity of this Interim Safety Management Certificate is extended to:

Date of extension: .................................................................................................................................................................................................

(Signature of the duly authorised official extending the validity)

(Seal or stamp of issuing authority, as appropriate)

(*) May be deleted for ships engaged only on voyages within one Member State.
(**) Insert the type of ship from among the following: passenger ship; passenger high-speed craft; cargo high-speed craft; bulk carrier; oil

tanker; chemical tanker; gas carrier; mobile offshore drilling unit; other cargo ship; ro-ro passenger ferry.

(***) Delete as appropriate.’