Report on budgetary and financial management — Financial year 2007
Date: 2008-06-13
Institutions: European Parliament
Subjects: European Parliament, financial management, financial year, general budget (EU), implementation of the budget, report

13.6.2008

EN

Official Journal of the European Union

C 148/1

IV

(Notices)

NOTICES FROM EUROPEAN UNION INSTITUTIONS AND BODIES

EUROPEAN PARLIAMENT

REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT

SECTION I OF THE EU BUDGET

FINANCIAL YEAR 2007

(2008/C 148/01)

CONTENTS

INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.

FINANCIAL MANAGEMENT IN GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.1.

Revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.2.

Initial budget and amending budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.3.

Commitments and payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.4.

Carryovers from 2007 to 2008 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.5.

Carryovers from 2006 to 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.6.

Appropriations from assigned revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.7.

Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.7.1. Use of provisional appropriations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.7.2.

Buildings policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.7.3. Other transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1.8.

Cancellations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.

FINANCIAL MANAGEMENT BY CHAPTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.1.

Chapter 10 ‘Members of the Institution’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.2.

Chapter 12 ‘Officials and temporary staff’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.3.

Chapter 14 ‘Other staff and outside services’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.4.

Chapter 16 ‘Other expenditure relating to persons working with the Institution’

. . . . . . . . . . . . . . .

2.5.

Chapter 20 ‘Buildings and associated costs’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3

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2.6.

Chapter 21 ‘Data processing, equipment and furniture: purchase, hire and maintenance’ . . . . . . . .

2.7.

Chapter 23 ‘Current administrative expenditure’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.8.

Chapter 30 ‘Meetings and conferences’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.9.

Chapter 32 ‘Expertise and information: acquisition, archiving, production and dissemination’ . . .

2.10.

Chapter 40 ‘Expenditure relating to certain institutions and bodies’

. . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.11.

Chapter 42 ‘Expenditure relating to parliamentary assistance’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.12.

Chapter 44 ‘Meetings and other activities of current and former Members’

. . . . . . . . . . . . . . . . . . . . .

2.13.

Title 10 ‘Other expenditure’

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.

OBJECTIVES AND RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.1.

Enlargement and Future of the Enlarged Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.2.

Better Lawmaking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.3.

Information and Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.4.

Better Resource Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

LIST OF TABLES AND FIGURES

Table 1.

Use of 2007 appropriations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 2.

Purpose of non-automatic carryovers to 2008 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 3.

Transfers by legal basis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 4.

Use of Provisional Appropriations (PA) in chapters 100, 101, 104 and 105 . . . . . . . . . . . . . .

Table 5.

Purpose of transfers from Provisional Appropriations (PA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 6.

Purpose of transfers in respect of the buildings policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 7.

Main sources for the ‘mopping up’ transfer C26 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 8.

Transfers other than those from provisional appropriations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 9.

Evolution of 2007 and 2006 commitments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 10.

Staff of General Secretariat by gender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Table 11.

Staff of General Secretariat by country . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Figure 1.

Distribution of 2007 expenditure by chapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Figure 2.

Evolution of commitments between 2006 and 2007 by chapter . . . . . . . . . . . . . . . . . . . . . . . . .

Figure 3.

Distribution of expenditure in chapter 20 in % . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Figure 4.

Distribution of expenditure in chapter 23 in % . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Figure 5.

Distribution of expenditure in chapter 32 in % . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ANNEXES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ANNEX 1 — Summary of ‘C’ transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ANNEX 2 — Summary of ‘P’ transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ANNEX 3 — Implementation of 2007 appropriations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

17

18

19

19

20

20

20

20

20

20

21

21

21

3

4

5

7

8

10

11

12

13

15

15

14

14

17

18

19

23

23

32

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13.6.2008

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Official Journal of the European Union

C 148/3

INTRODUCTION

This report presents the budgetary and financial management by
the European Parliament during financial year 2007. It outlines
the financial situation and the events which have had a
significant influence on activities during the year (in parts 1
and 2) and gives a synthetic account of the achievement of the
objectives for the year (in part 3).

The report has been drawn up in accordance with article 122 of
Council Regulation (EC, Euratom) No 1605/2002 of 25 June
2002 on the Financial Regulation applicable to the general
budget of
“Financial
the European Communities, hereafter
Regulation” (1), article 185 of Commission Regulation (EC,
Euratom) No 2342/2002 of 23 December 2002 laying down
detailed rules for implementation of the Financial Regulation (2)

(hereafter “Implementing Rules”) and article 13(2) of the Internal
Rules on the implementation of
the European Parliament's
budget (3).

1.

FINANCIAL MANAGEMENT IN GENERAL

2007 was the first
financial year covered by the financial
perspective for 2007-2013 (4). Parliament's final appropriations
totalled € 1 397 460 174 and represented 19,65 % of EU total
administrative expenditure (“Heading V”).

Table 1 below presents the implementation of the budget of the
European Parliament in financial year 2007.

Table 1

Use of 2007 appropriations

Appropriation type

€ or %

I.

Appropriations in general

Initial appropriations

Amending Budget

Final appropriations

II.

Use of appropriations

Commitments

represent in % of final appropriations

Payments

represent in % of commitments

III. Carryovers from 2007 to 2008

Automatic carryovers to 2008 (*)

represent in % of final appropriations

represent in % of commitments

Non-automatic carryovers (uncommitted appropriations carried over to 2008) (**)

represent in % of final appropriations

IV. Cancellations

Appropriations cancelled

represent in % of final appropriations

V.

Carryovers from 2006 to 2007

Automatic carryovers to 2007 (*)

Payments against these carryovers

represent in % of carryovers

Amount cancelled

Non-automatic carryovers to 2007

1 397 460 174

—

1 397 460 174

1 337 615 197

96 %

1 112 375 865

83 %

225 239 332

16 %

17 %

43 800 036

3 %

16 044 941

1 %

188 746 822

174 777 710

93 %

13 969 113

4 817 000

(1) As last amended by Council Regulation (EC, Euratom) no 1525/2007

of 17 December 2007 OJ L 343, dated 27.12.2007.

(2) As last amended by Commission Regulation (EC, Euratom) no 478/

2007 of 23 April 2007, OJ L 111 of 28.4.2007.

(3) PE 349.540/BUR/ANN/DEF.
(4)

Interinstitutional Agreement between the European Parliament, the
Council and the Commission on budgetary discipline and sound
(2006/C 139/01), OJ 139 p. 1, dated
financial management
14.6.2006.

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Appropriation type

€ or %

VI. Assigned revenue appropriations in 2007

Appropriations from assigned revenue in 2007

Commitments

represent in % of appropriations from assigned revenue

Payments

represent in % of appropriations committed arising from assigned revenue

Available appropriations from assigned revenue in 2007

VII. Assigned revenue appropriations carried over to 2008

Appropriations from assigned revenue carried over to 2008

VIII. Assigned revenue appropriations carried over to 2007

Appropriations from assigned revenue carried over to 2007

Commitments

Payments

represent in % of the commitments

Note:
(*) Articles 9(1) and 9(4) of the Financial Regulation;
(**) Articles 9(1), 9(2)(a) and 9(5) of the Financial Regulation.

42 522 401

29 191 996

69 %

7 301 241

25 %

13 330 405

38 325 182

34 640 775

34 573 137

30 433 805

88 %

1.1. Revenue

1.3. Commitments and payments

Revenue entered in the accounts as at 31 December 2007
totalled € 144 449 007.

1.2. Initial budget and amending budget

Authorised appropriations in Parliament's initial budget for 2007
totalled € 1 397 460 174, representing a 6 % increase over the
2006 budget (€ 1 321 600 000). No amending budget was
introduced in 2007.

final
Commitments totalled € 1 337 615 197, or 96 % of
appropriations
totalled
€ 1 112 375 865, or 83 % of commitments entered into
(2006: 86 %).

Payments

(2006:

99 %).

1.4. Carryovers from 2007 to 2008

to

financial

carryovers

year 2008 totalled
Automatic
€ 225 239 332, or 17 % of
the appropriations committed
(2006: 14 %). Uncommitted appropriations at year-end carried
forward to financial year 2008 totalled € 43 800 036, or 3 % of
the final appropriations (2006: 0,4 %). The Institution agreed to
a non-automatic carryover of € 43 800 036 to the financial year
2008 for the purposes shown in Table 2.

Heading

2001/03

2003

2007/04

2008

Table 2

Purpose of non-automatic carryovers to 2008

Amount (€)

Purpose

18 500 000

Long-term lease for the Eastman building in Brussels

23 500 000

Purchase of a building in Vienna, which would permit the establishment of a
European Union House, jointly with the European Commission

220 036

Renovation of the External Office in Valetta

1 500 000

Purchase of a building in Vienna, which would permit the Establishment of a
European Union House, jointly with the European Commission — related
costs

2140/06

80 000

Renovation of the equipment of the Sports Centre in Brussels

Total

43 800 036

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1.5. Carryovers from 2006 to 2007

1.7. Transfers

Automatic carryovers to 2007 totalled € 188 746 822. Pay-
ments against them equalled € 174 777 710, or 93 % (2006:
93 %). Hence, the amount cancelled was € 13 969 113.

Non-automatic carryovers to 2007 totalled € 4 817 000 and
concerned article 214 ‘Technical equipment and installations’.
88 % of these appropriations were committed and paid.

During the year, twenty-five C transfers were approved. Twenty
one of these were authorised under Articles 24 and 43 of the
Financial Regulation (1). They totalled € 148 314 196, or
10,61 % of final appropriations (in 2006: 20 transfers account-
ing for 9 % of the final appropriations). The year-end “mopping-
up” transfer C26 is included in the above amount and involved a
total of € 25 000 000 (2006: € 37 246 425).

1.6. Appropriations from assigned revenue

Assigned revenue made available in 2007 totalled € 42 522 401
(2006: € 40 017 311). The commitment rate was 69 % (2006:
77 %). Payments totalled € 7 301 241, or 25 % of commitments
entered into (2006: 19 %). The balance of unpaid commitments
(€ 29 191 996 as compared to € 30 778 877 in 2006) and
available appropriations (€ 13 330 405 as compared with €
9 238 434 in 2006) were carried over to financial year 2008.
Together with the appropriations carried over from previous
years, total appropriations arising from assigned revenue and
carried over to 2008 amounted to € 38 325 182.

A further four C transfers under article 22(2) (2) of the Financial
Regulation were approved by the President. They totalled
€ 482 000, or 0,03 % of
final appropriations (2006: 7 C
transfers accounting for 1 % of final appropriations).

The President also authorised 6 P transfers under article 22(1) (3)
of the Financial Regulation, totalling € 1 353 000 or 0,1 % of
the final appropriations (2006: 8 transfers accounting for 0,36 %
of the final appropriations).

Assigned revenue carried over from previous years to 2007
totalled € 34 640 775 (2006: € 32 288 714). Commitments
entered into totalled € 34 573 137 (2006: € 32 054 298).
Payments in 2007 represented 88 % of commitments entered
into (2006: 97 %).

In 2007, to sum up, there were thirty-one C and P transfers,
involving € 150 149 196, or 10,74 % of final appropriations
(2006: 37 transfers accounting for € 173 751 700, or 13 % of
final appropriations).

Table 3

Transfers by legal basis

Article of Financial Regulation

Amount transferred (€)

As % of Final Appropriations

22 (2)

24&43

22 (1)

C+P transfers

C transfers

482 000

148 314 196

P transfers

1 353 000

150 149 196

0,03 %

10,61 %

0,1 %

10,74 %

The analysis of
headings:

transfers is grouped under

the following

1.7.1. Use of provisional appropriations

1.7.2. Buildings policy

1.7.3. Other transfers

1.7.1. Use of provisional appropriations

This section looks at the use of appropriations from chapter 100
‘Provisional appropriations’, chapter 101 ‘Contingency reserve’,

chapter 104 ‘Reserve for information and communication policy’
and chapter 105 ‘Provisional appropriation for buildings’. These
chapters, included in title 10 ‘Other expenditure’, are referred to
further in this report as ‘provisional appropriations’ (PA).

Altogether € 92 983 195,5 were transferred from the reserves.
Of that amount, a total of € 67 548 200 was transferred for the
purpose of buildings policy and a total of € 25 434 995,5 for

(2) Decision by the institution, after notification of

(1) Art. 24 — Budgetary authority decision, Art. 43 — Budgetary
authority decision for transfers involving provisional appropriations.
the budgetary
authority, for transfers from one title to another (capped at 10 % of
the appropriations for the financial year), from one chapter to
another, and from one article to another.

(3) Decision by the institution for transfers within an article.

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other purposes. Details of the use of provisional appropriations
are presented in Table 4.

appropriations for the purpose of buildings policy are provided
in Table 4.

The appropriations were released from the reserves after the
conditions set by the budgetary authority had been met. The
purpose of the transfers is presented in Table 5.

1.7.2. Buildings policy

This paragraph concerns the use of provisional appropriations in
connection with buildings policy. It also looks at transfers from
other items for this purpose.

The ‘mopping-up’
transfer C26 yielded € 25 000 000. The
appropriations were foreseen for the purchase of a building in
Vienna to permit the establishment of a European Union House,
jointly with the European Commission.

The main sources of the appropriations ‘mopped up’, together
with the main reasons for their availability, are shown in Table 7.

1.7.3. Other transfers

Five C transfers totalling € 106 304 200 were used to reinforce a
number of budgetary lines in the area of property policy, making
possible the transactions presented in Table 6. € 67 548 200
(64 % of the total transferred for the buildings policy) came from
provisional appropriations. Details of the use of provisional

The justification for other transfers which took place in 2007 is
presented in Table 8 below. Those transfers involved appropria-
tions totalling € 17 057 000. They were primarily used for
expenditure concerning staff and current administrative expen-
diture as well as Members.

To heading category

From PA

To heading

Heading description

Transfer

Amount transferred (€)

Use of Provisional Appropriations (PA) in chapters 100, 101, 104 and 105

Table 4

.

.

1
3
6
2
0
0
8

Buildings

Chapter 100

2003 & 2008

Acquisition of immovable property & Other expenditure on buildings

2007/03

Fitting-out of premises: Brussels

2026/03

Security and surveillance of buildings: Brussels

Chapter 101

2001/03

Annual lease payments: Brussels

2003 & 2008

Acquisition of immovable property & Other expenditure on buildings

Chapter 104

2001/03

Annual lease payments: Brussels

Chapter 105

2001/03

Annual lease payments: Brussels

Information Policy

Chapter 101

3245/01

Organisation of seminars, symposia and cultural activities: subsidies for
the
organisation of national and multinational symposia and seminars for opinion
multipliers from the Member States; cost of organising parliamentary symposia and
seminars

3245/03

Organisation of seminars, symposia and cultural activities: EP cinema prize

Chapter 104

3246

Parliamentary television channel (Web TV)

2140/12

Technical equipment and installations: audiovisual — D5 Building

Staff and current
administrative expendi-
ture

Chapter 100

1200

Remuneration and allowances

1420/01 & 3240

Outside services: translation of the Verbatim Report of Proceedings & Official
Journal

1610

Expenditure on recruitment

1402/01

Conference interpreters: interpreters and conference technicians

3000/01

Staff mission expenses: part-sessions, committees or their delegations, political
groups and miscellaneous

C26

C14

C12

C25

C26

C25

C17

2 727 817

1 869 200

2 235 000

1 825 000

216 183

8 675 000

50 000 000

Buildings Total

67 548 200

C16

C4

C8

C20

155 000

250 000

725 000

13 000 000

Information Policy Total

14 130 000

C5

C24

C19

C21

C9

49 631

1 000 000

58 000

1 750 000

1 132 065

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N

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To heading category

From PA

To heading

Heading description

Chapter 101

1420/01 & 3240

Outside services: translation of the Verbatim Report of Proceedings & Official
Journal

1610

1612

1613

Expenditure on recruitment

Further training

Further training: mission expenses

2120/04

Furniture: works of art

3040

Miscellaneous expenditure on internal meetings

Transfer

C24

Amount transferred (€)

3 040 000

C19

C2

C3

C1

C23

40 000

545 000

285 000

105 300

300 000

Information Technology

Chapter 100

2102/03

Outside assistance in connection with the operation, development and maintenance
of software systems: production of new applications and further development of
existing applications (feasibility study, analysis, programming, debugging)

C10

2 000 000

Staff and current administrative expenditure Total

8 304 996

Members

Chapter 101

1004/01

Travel and subsistence allowances, attendance at meetings and associated
expenditure: part-sessions, committees or their delegations, political groups and
miscellaneous

C22

1 000 000

Information Technology Total

2 000 000

Members Total

1 000 000

Grand Total

92 983 196

C

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8

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o
n

i

Table 5

Purpose of transfers from Provisional Appropriations (PA)

Transfer

To heading

Amount trans-
ferred (€)

Purpose

C1

C2

C3

C4

2120/04

105 300

to cover the additional expenditure arising from the Bureau's decision to purchase art from the 10 new Member States.

1612

1613

545 000

to cover expenditure for further training of officials and other servants of the Parliament.

285 000

to cover mission expenses related to professional training.

3245/03

250 000

to cover expenses related to the EP cinema prize

.

.

1
3
6
2
0
0
8

C5

C8

C9

C10

C12

C14

C16

C17

C19

C20

C21

C22

C23

C24

C25

C26

1200

49 631

release of two AST posts in reserve in the establishment plan and release of the related appropriations amounting to € 49 630 from the Chapter 100
reserve in light of the additional workload which Parliament's buildings unit will be required to assume in relation to the buildings in Luxembourg and
Strasbourg

3246

3000/01

2102/03

2026/03

2007/03

725 000

to cover the costs of the production of contents for the in-house prototype of the Web TV channel

1 132 065

release from PA following submission of the requested report concerning staff mission expenses

2 000 000

release from PA following submission of the requested report concerning IT expenses

2 235 000

release from PA following submission of the requested report concerning the security and surveillance of buildings in Brussels

1 869 200

release from PA reserve following submission of the requested report concerning the fitting-out of premises in order to meet needs in connection with
fitting-out works planned for 2007

3245/01

155 000

to top-up sub-item 3245/01 ‘Organisation of seminars, symposia and cultural activities: subsidies for the organisation of national and multinational
symposia and seminars for opinion-multipliers from the Member States; cost of organising parliamentary symposia and seminars’ following the Bureau
decision on the practical arrangements of the first session of the ‘citizens' Agora’.

2001/03

50 000 000

to enter the sum of € 58 700 000 against sub-item 2001/03 ‘Annual lease payments: Brussels’ with a view to making advance payments against the
annual lease payments due for the D4 and D5 Buildings under construction in Brussels.

1610

98 000

release from PA following submission of the requested reports on progress in recruiting staff from Romania and Bulgaria and top-up of € 40 000 to
cover expenditure for the recruitment of a higher-than-expected number of enlargement staff

2140/12

1402/01

1004/01

13 000 000

to cover the purchase of a part of the audiovisual equipment for the D5 building.

1 750 000

release from PA following submission of the requested report concerning the conference interpreters.

1 000 000

to cover additional expenditure following the higher-than-anticipated participation rates and the increased number of meetings outside the three usual
working-places

3040

300 000

to cover expenditure for the refreshments service for official and working meetings in the Institution.

1420/01 & 3240

4 040 000

to cover additional expenditure arising from Parliament's decision to translate the Verbatim Report of Proceedings into all 23 official languages

2001/03

10 500 000

to make a single payment against the annual lease payments due for the Eastman Building under consideration for leasing in Brussels

2003 & 2008

2 944 000

to cover expenditure for the purchase of a building in Vienna, to permit the establishment of a European Union House, jointly with the European
Commission

Grand Total

92 983 196

.

.

1
3
6
2
0
0
8

E
N

O

f
f
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i
a
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J
o
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n
a
l

o
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t
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Table 6

Purpose of transfers in respect of the buildings policy

Transfer

C12

C14

C17

To heading

From category

Amount transferred

Purpose

2026/03

Chapter 100

2 235 000

release from PA following submission of the requested report concerning the security and surveillance of buildings in Brussels

2026/03 Total

2 235 000

2007/03

Chapter 100

1 869 200

release from PA reserve following submission of the requested report concerning the fitting-out of premises in order to meet
needs in connection with fitting-out works planned for 2007

2007/03 Total

1 869 200

2001/03

Other than PA

8 700 000

to enter the sum of € 58 700 000 against sub-item 2001/03 ‘Annual lease payments: Brussels’ with a view to making advance
payments against the annual lease payments due for the D4 and D5 Buildings under construction in Brussels.

Chapter 105

50 000 000

2001/03 Total

58 700 000

C25

2001/03

Other than PA

8 000 000

to make a single payment against the annual lease payments due for the Eastman Building under consideration for leasing in
Brussels

Chapter 101

1 825 000

Chapter 104

8 675 000

2001/03 Total

18 500 000

C26

2003 & 2008

Other than PA

22 056 000

to cover expenditure for the purchase of a building in Vienna to permit the establishment of a European Union House, jointly with
the European Commission

Chapter 101

216 183

Chapter 100

2 727 817

2003 & 2008 Total

25 000 000

Grand Total

106 304 200

Note: ‘Other than PA’ = From other than provisional appropriations.

C

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N

O

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a
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E
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U
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i

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1
3
6
2
0
0
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Table 7

Main sources for the ‘mopping up’ transfer C26

.

.

1
3
6
2
0
0
8

Chapter

Chapter Description

Amount (€)

10

Members of the Institution

2 236 000

%

8,9 %

Explanation

Corresponds to 1,5 % of the initial appropriations. Less expenditure on the ‘optional pension scheme’
(1 Mio) due to a lower membership rate than foreseen for the MEPs from the new Member States, on
‘retirement pensions’ (0,4 Mio) and on ‘travel allowances’ (0,8 Mio) as compared with forecasts based on
historical rates.

12

14

16

20

21

23

30

32

40

42

Officials and temporary staff

800 000

3,2 %

Corresponds to 0,17 % of the initial appropriations. Technical remainder after payment of the expenditure
committed.

Other staff and outside services

1 270 000

5,1 %

Corresponds to 1,1 % of the initial appropriations. More rapid replacement than anticipated of EUR 2
contract staff by permanent agents (0,5 Mio) and lower-than-forecast expenditure on grants for training of
interpreters (0,7Mio).

Other expenditure relating to persons
working with the Institution

100 000

0,4 %

Corresponds to 0,8 % of the initial appropriations. Technical remainder of the ‘Further training’ item.

Buildings and associated costs

5 357 000

21,4 %

Data processing, equipment and furni-
ture: purchase, hire and maintenance

5 237 000

20,9 %

Current administrative expenditure

3 369 000

13,5 %

Corresponds to 3,6 % of the initial appropriations. Collecting of the technical remainders of the ‘rent’ lines
(0,5 Mio), lower expenditure for various fitting-out projects, in particular for the external offices (0,6 Mio),
savings on ‘cleaning and maintenance’ (1,1 Mio), on ‘energy consumption’ (0,5 Mio) and on ‘security and
surveillance of buildings’ (2 Mio), delay of the KAD project (0,5 Mio).

Corresponds to 5 % of the initial appropriations. Less expenditure for ‘computer equipment’ (0,5 Mio),
‘external computer assistance’ (0,2 Mio), postponement of the furniture renewal provided for in Brussels
(1,5 Mio), updating of the purchase programme for safety equipment (1 Mio), less expenditure than planned
for certain specialised equipment (1 Mio) and various technical remainders.

to 2,2 % of

Corresponds
the initial appropriations. Less expenditure than anticipated on the
‘telecommunications’ (0,7 Mio), ‘networks’ (1,9 Mio) and ‘postage charges’ (0,3 Mio) items and remainders
on miscellaneous current expenditure items (stationery, supplies etc.)

Meetings and conferences

590 000

2,4 %

Corresponds to 1,5 % of the initial appropriations. Expenditure lower than forecast for meetings of the
political groups (0,25 Mio), ACP meetings (0,05 Mio), EUROMED (0,1 Mio).

Expertise and information acquisition,
archiving, production and dissemina-
tion

2 778 000

11,1 %

Corresponds to 3,2 % of the initial appropriations. Less recourse than planned to expertise budgets
(1,8 Mio), and balances on several items relating to information policy, including ‘visitors’ (0,5 Mio).

Expenditure relating to certain institu-
tions and bodies

239 000

1 %

Corresponds to 0,3 % of the initial appropriations. Surplus for the contributions to the European political
parties arising from the distribution procedure.

Expenditure relating to parliamentary
assistance

80 000

0,3 %

Corresponds to 0,05 % of the initial appropriations. Insignificant remainder related to the exchange rate.

E
N

O

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Chapter

100

101

Chapter Description

Provisional appropriations

Contingency reserve

Amount (€)

2 727 817

216 183

Total

25 000 000

%

10,9 %

0,9 %

100 %

Explanation

Amounts placed in the reserve by the budgetary authority and which were not the subject of an authorising
officer's transfer request.

Corresponds to 1,4 % of the initial appropriations. Unused balance.

Table 8

Transfers other than those from provisional appropriations

To heading category

Transfer

To heading

Heading description

Members

C6

article 102

Temporary allowances

Amount trans-
ferred

137 000

to cover expenditure for additional requests for end-of-service allowances by former Members of
Parliament

Purpose

Staff and current
administrative
expenditure

C7

C11

C13

C15

C24

Members Total

137 000

1220

Allowances for staff retired in the
interests of the service

100 000

to cover expenditure arising from application of Art. 50 of the Staff Regulations.

1200

Remuneration and allowances

5 775 000

expenditure related to new Bulgarian and Romanian staff

2370/01

1630/01

1420/01 &
3240

Removals:
departmental
removals and associated handling

Social welfare: supplementary aid
for the disabled — expenditure
not refunded by the Joint Sick-
ness Insurance Scheme and other
specific expenditure

translation of
Outside services:
the Verbatim Report of Proceed-
ings & Official Journal

210 000

to cover additional expenditure

35 000

to reinforce the appropriations following the increase in the numbers of requests for assistance

10 800 000

to cover additional expenditure arising from Parliament's decision to translate the Verbatim Report of
Proceedings into all 23 official languages

Staff and current administrative expenditure Total

16 920 000

Grand Total

17 057 000

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13.6.2008

EN

Official Journal of the European Union

C 148/13

1.8. Cancellations

Appropriations totalling € 16 044 941 (2006: € 15 274 568)
were cancelled. They amounted to 1 % of final appropriations.

account. Moreover, the use of the most important items is
presented.

2.

FINANCIAL MANAGEMENT BY CHAPTER

In this part the committed appropriations (commitments) will be
analysed. The proportion in the total expenditure and the
evolution between the current and previous year are taken into

Table 9 below sets out, chapter by chapter, how commitments in
2007 were used by comparison with financial year 2006. It
should be noted that four chapters accounted for 70 % of total
commitments. They are: Chapter 12 ‘Officials and temporary
staff’, Chapter 20 ‘Buildings and associated costs’, Chapter 10
‘Members of the institution’ and Chapter 42 ‘Expenditure relating
to parliamentary assistance’.

Table 9

Evolution of 2007 and 2006 commitments

Chapter

Heading

2006 (€)

2007 (€)

Change (€)

% Change

10

12

14

16

Members of the institution

135 646 736

145 182 126

9 535 389

Officials and temporary staff

433 567 983

458 068 265

24 500 283

Other staff and outside services

93 608 687

107 694 007

14 085 320

Other expenditure relating to persons working with
the institution

10 466 990

10 345 541

- 121 450

Title 1

Persons working with the institution

673 290 396

721 289 939

47 999 543

7 %

6 %

15 %

-1 %

7 %

Buildings and associated costs

254 784 154

188 037 042

- 66 747 112

-26 %

20

21

23

30

32

Data processing, equipment and furniture: purchase,
hire and maintenance

95 606 806

111 612 595

16 005 790

Current administrative expenditure

10 132 760

11 389 070

1 256 310

Title 2

Buildings, furniture, equipment and miscella-
neous operating expenditure

360 523 720

311 038 707

- 49 485 012

Meetings and conferences

26 554 688

29 338 205

2 783 516

17 %

12 %

-14 %

10 %

Expertise and information: acquisition, archiving,
production and dissemination

55 567 081

72 593 026

17 025 944

31 %

Title 3

Expenditure resulting from general functions
carried out by the institution

82 121 770

101 931 230

19 809 461

24 %

40

42

44

Expenditure relating to certain institutions and
bodies

57 934 213

60 517 851

2 583 638

Expenditure relating to parliamentary assistance

132 234 033

142 616 169

10 382 136

Meetings and other activities of current and former
members

221 300

221 300

0

Title 4

Expenditure resulting from special
carried out by the institution

functions

190 389 547

203 355 320

12 965 774

Title 10

Other expenditure

0

0

0

Total

1 306 325 432

1 337 615 197

31 289 765

4 %

8 %

0 %

7 %

—

2 %

C 148/14

EN

Official Journal of the European Union

13.6.2008

Commitments by chapter were distributed as shown in Figure 1:

Figure 1

Distribution of 2007 expenditure by chapter

Note: ‘Other’ consists of chapters 16, 23, 30 and 44.

Figure 2

Evolution of commitments between 2006 and 2007 by chapter

Note: For the headings of the chapters as well as the definition of the term ‘other’ please refer to
Table 9 and Figure 1.

13.6.2008

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Official Journal of the European Union

C 148/15

2.1. Chapter 10 “Members of the Institution”

This chapter accounted for 11 % of the 2007 expenditure.

For this chapter the committed appropriations between 2006
and 2007 increased by 7 %. This increase chiefly concerned item
1004 ‘Travel and subsistence allowances, attendance at meetings
it was due to the accession of
and associated expenditure’;
Bulgaria and Romania on 1 January 2007 and to the increase in
the number of Members of the European Parliament from 732 to
785. Moreover, there was a higher-than-foreseen participation
rate and a greater number of meetings in the three usual places of
work.

54 % of the chapter's expenditure concerned item 1004 ‘Travel
and
and subsistence
associated expenditure’ whereas 26 % related to item 1006
‘General expenditure allowance’.

at meetings

allowances,

attendance

and subsistence

For item 1004 the commitments equalled € 78 099 999. This
covered travel
for Members'
attendance at meetings and associated expenditure: part-sessions,
meetings of committees and their delegations, meetings of
political groups, meetings of standing parliamentary delegations
and of bodies provided for in the ACP-EU Convention and in the
agreement establishing the Euro-Mediterranean Forum.

allowances

In 2007 Members carried out 13 562 journeys for attendance at
part-sessions in Strasbourg and Brussels, 19 681 for meetings of
committees in Brussels and 6 022 for meetings of political
groups in Brussels. As regards travel outside Parliament's usual
work-places, there were 921 journeys for meetings of commit-
tees and 860 for meetings of political groups. There were also
1 001 journeys for meetings of parliamentary delegations.

For item 1006 the commitments amounted to € 37 505 016.
Expenditure against this item is intended to cover expenses
resulting from the parliamentary activities of Members, particu-
larly in the country in which they were elected.

2.2. Chapter 12 ‘Officials and temporary staff’

This chapter accounted for 34 % of
constituting the largest share of the total expenditure.

the 2007 expenditure,

The 6 % increase between 2006 and 2007 in this chapter can be
largely explained by salary adaptations, promotions,
step
advances and new recruitment.

A total of € 8 million was transferred from this item by the C25
transfer. There were four main reasons for the surplus:
less
expenditure than foreseen on the promotions exercise, impact of
the new Staff Regulations (1), uncertainty surrounding the final
outturn of new recruitments and salary adaptation of less than
50 % of the figure originally budgeted for.

In 2007, 550 vacancies were advertised. 496 officials and
temporary agents were recruited for the General Secretariat and
62 for political groups. The General Secretariat employed 4 743
officials and temporary staff members, while political groups
employed 759 at the end of 2007.

Concerning the gender distribution of staff, women accounted
for 20 % of Heads of Unit, 28 % of Directors and 33 % of
Directors-General (three out of nine) as at 31 December 2007.
The gender-breakdown by function group is presented in
Table 10. The distribution of staff by country is presented in
Table 11.

Table 10

Staff of General Secretariat by gender

Gender/position

Female

Administrators

Assistants

Total

1 046

1 741

2 787

Note: Situation on 31.12.2007.

% of
female

52 %

63 %

59 %

Male

951

1 005

1 956

Total

1 997

2 746

4 743

Table 11

Staff of General Secretariat by country

EU-27

EU-15

Officials

Temporary
agents

EU-10

CY

CZ

EE

HU

LT

LV

4 219

524

9

106

81

124

80

84

AT

BE

DE

DK

ES

FI

FR

GB

50

609

318

154

293

160

509

236

In this chapter 97 % of expenditure related to item 1200
‘Officials and temporary staff: remuneration and allowances’. For
this item commitments amounted to € 445 433 340.

(1) Staff Regulations of Officials of the European Communities and
the European

Conditions of Employment of Other Servants of
Communities.

C 148/16

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Official Journal of the European Union

13.6.2008

MT

PL

SI

SK

BG

RO

EU-2

59

155

84

99

82

91

Note: Situation on 31.12.2007.

GR

IE

IT

LU

NL

PT

SE

196

78

448

148

156

213

121

2.3. Chapter 14 ‘Other staff and outside services’

This chapter accounted for 8 % of the 2007 expenditure.

The 15 % increase between 2006 and 2007 was largely due to
the increase on item 1420/01 ‘Outside services: translation of the
Verbatim Report of Proceedings’.

The Bureau decisions did not foresee the translation of the
Verbatim Report of Proceedings (or CRE,
from the French
‘Compte Rendu in Extenso’) into all languages. Hence, appro-
priations were not foreseen for this purpose in the 2007 budget.
Nonetheless, the Plenary decided that the translation of each
in
sitting should be drawn up in all official
addition, that Members should be able to request translated
extracts of the Verbatim Report at short notice. Transfer C24
increased the appropriations against item 1420/01 accordingly.
For details of the transfer please refer to part 1.7.

languages and,

In this chapter the majority of spending came from two items,
namely
and
item 1402 ‘Conference
article 142 ‘Outside services’ (29 %).

interpreters’

(46 %)

For item 1402, commitments equalled € 49 821 855. This
covers, among other things: the fees, social security contribu-
tions, travel expenses and subsistence allowances of auxiliary
conference interpreters used by Parliament, expenditure on
conference agencies,
technicians and administrators used to
service the above meetings, services provided to Parliament by
interpreters who are officials or temporary staff-members in
other
inter-institutional
cooperation.

language-related

institutions,

and

The total number of meetings with interpretation over the whole
of 2007 was 4 327 at the three usual working-places and 228
elsewhere. That represented 94 727 interpretation days, or an
increase of 3,6 % over 2006, 46 063 of which were accounted
for by external conference interpreters (AIC).

2.4. Chapter 16 ‘Other expenditure relating to persons

working with the Institution’

This chapter accounted for 0,8 % of the 2007 expenditure. The
situation between 2006 and 2007 was rather stable.

32 % of the commitments in this chapter related to item 1612
‘Further training’, a further 31 % to item 1654 ‘Early Childhood
Centre and approved day nurseries’ and 12 % to item 1613
‘Further training: mission expenses’.

item 1612 committed appropriations

For
amounted to
€ 3 343 967. These appropriations covered expenditure relating
to further professional training and retraining courses, to the
purchase or production of teaching materials and of specific
studies and to professional
training courses which raise
awareness about matters concerning equal opportunities and
careers advice.

The Bureau adopted a decision in 2004 which entailed a major
rethink of Parliament's training policy. It involved a shift from a
catalogue-based approach to a more targeted system comprising,
inter alia, tailor-made courses for the requirements of specific
services and professions. Among others this training policy
encompassed unit-level
specific
management
identified as
training courses for female staff
potential future managers and specific training in the area of
trans-Atlantic networks.

training in team-building,

As regards professional training in 2007, there were among
languages),
others 5 713 language courses (including external
2 178 IT courses (including external courses), 607 courses
concerning financial training and 29 courses organised by the
European School of Administration.

for

For item 1654 commitments stood at € 3 208 001. Appropria-
tions
sub-item 1654/01 ‘Early Childhood Centre and
approved day nurseries: outside management of Parliament's
day nursery and family room in Brussels and ancillary
expenditure’ provided a surplus of € 2 200 000 as a result of
under-occupation (compared to the estimates) of the Wayenberg
crèche and later-than-expected opening of the private crèche.

For item 1613 committed appropriations equalled € 1 285 000.
This item finances mission costs relating to further training of
officials and other servants of the European Parliament.

2.5. Chapter 20 ‘Buildings and associated costs’

This chapter accounted for 14 % of the 2007 expenditure.

The 26 % decrease between 2006 and 2007 resulted from the
decrease on item 2003 ‘Acquisition of immovable property’ and
on item 2000 ‘Rent’.

The commitments on article 142 came to € 31 023 538. This
article serves essentially to finance sub-item 1420/01 ‘Outside
services: translation of the Verbatim Report of Proceedings’,
which was described above.

In this chapter, 33 % of the spending concerned item 2001
‘Annual
lease payments’, 18 % concerned 2026 ‘Security and
surveillance of buildings’ and 15 % concerned 2022 ‘Cleaning
and maintenance’. The distribution is shown in Figure 3.

13.6.2008

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Official Journal of the European Union

C 148/17

Figure 3

Distribution of expenditure in chapter 20 in %

item 2001 the

In 2007 the European Parliament pursued its acquisition policy.
For
equalled
€ 62 175 000. They provided the financial resources necessary
for an advance payment on the annuity for the D4/D5 buildings
in Brussels.

committed appropriations

the appropriations against

sub-item 2001/03
Furthermore,
lease payments: Brussels’ were carried over non-
‘Annual
automatically to finance the 99-year lease of
the Eastman
building in Brussels. Appropriations from item 2003 ‘Acquisition
of immovable property’ and item 2008 ‘Other expenditure on
buildings’ were also carried over non-automatically. The purpose
was to finance the acquisition of an Information Office in
Vienna. The non-automatic carry-overs are discussed in part 1.4.
of this report.

For item 2026 the commitments came to € 32 940 967. They
covered essentially the costs of caretaking and surveillance in
respect of buildings occupied by Parliament at its three habitual
places of work and at the Information Offices.

item 2022 the

equalled
For
€ 28 199 141. The appropriations were used for cleaning and
maintenance in Parliament's three usual places of work as well as
in the Information Offices.

committed appropriations

processing and telecommunications’ and article 214 ‘Technical
equipment and installations’. The major changes in the level of
appropriations from 2007 in comparison to 2006 can be
explained by the following:

— the modernisation and the extension of the electronic mail

infrastructure;

— the adoption of broadcasting in the new buildings in

Brussels;

— the increase in the number of various type of posts;

— the strengthening of the safety, telework, mobility, nomadic

life and videoconference infrastructures;

— new services such as video ‘on demand’ and WebTV;

— the progressive introduction of an infrastructure for

electronic signature;

— the ICT equipment of the new buildings;

By the end of 2007 the European Parliament occupied some
1 million square meters of office space and car parks at its three
main work places, around 80 % of which it owns.

— the maintenance of an increased number of computer

applications;

2.6. Chapter 21 ‘Data processing, equipment and furniture:

purchase, hire and maintenance’

— projects such as the Members' information system in the
hemicycles,
the
the administrative portal
modernisation of the chain of financial management, the
rationalisation of translation processes, etc;

for Members,

This chapter accounted for 8 % of 2007 expenditure.

— assistance for the increasing use of mobile technologies and

of specific software.

The 17 % increase between 2006 and 2007 in this chapter can
largely be explained by an increase on two articles: article 210
relating to data
‘Equipment, operating costs and services

In this chapter 39 % of the expenditure is from item 2100
‘Purchase, servicing and maintenance of equipment and software,

C 148/18

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Official Journal of the European Union

13.6.2008

and related work’, 29 % from item 2102 ‘Outside assistance in
connection with the operation, development and maintenance of
software systems’ and 23 % from article 214 ‘Technical
equipment and installations’.

item 2100 committed appropriations

For
amounted to
€ 43 093 621. This appropriation covered mainly expenditure
on the purchase, hire, servicing and maintenance of equipment
and software for the institution, and related work.

equipment and installations, in the following fields: publishing
and dissemination in traditional or electronic form, archives,
buildings, conferences, canteens, mail, security, audiovisual —
purchase, replacement and maintenance as well as ancillary costs
linked to those purchases, such as studies, engineers' fees and
it included assistance with regard to
assistance. Furthermore,
audiovisual and telecommunications equipment and technical
installations
in Brussels and
Strasbourg (maintenance and assistance), and technical equip-
ment and installations: audiovisual — D5 Building.

rooms and offices

for press

For item 2102 commitments equalled € 32 827 763. They
principally covered outside assistance in connection with the
operation, development and maintenance of software systems:
infrastructure assistance, maintenance of existing applications
(analysis of changes, programming, debugging), production of
new applications and further development of existing applica-
tions
(feasibility study, analysis, programming, debugging),
outside assistance in connection with Info-Centres and users,
(complex specifications,
including Members,
ergonomics, strategy, etc.) and drafting and inputting of technical
documentation (procedural manuals, user manuals, etc.), support
services
ICT products and services
(workshops, etc.), the maintenance of infrastructure, and outside
assistance in connection with the Streamline project.

the evaluation of

studies

special

for

For item 2140 commitments amounted to € 25 477 329. This
technical
covered purchase, hire, maintenance and repair of

2.7. Chapter 23 ‘Current administrative expenditure’

This chapter accounted for 0,9 % of the 2007 expenditure.

The 12 % increase in this chapter between 2006 and 2007 was
mainly due to increased expenditure for article 230 ‘Stationery,
office supplies and miscellaneous consumables’ and article 238
‘Other administrative expenditure’. It was partly compensated by
a decrease on article 235 ‘Telecommunications’.

52 % of the expenditure in this chapter came from article 235
‘Telecommunications’ and 23 % from article 230 ‘Stationery,
office supplies and miscellaneous consumables’. The distribution
is shown in the figure below.

Figure 4

Distribution of expenditure in chapter 23 in %

13.6.2008

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Official Journal of the European Union

C 148/19

2.8. Chapter 30 ‘Meetings and conferences’

This chapter accounted for 2 % of the 2007 expenditure.

places of work (Brussels: 5 240 missions, Strasbourg: 19 018
missions and Luxembourg: 2 066 missions).

The increase of 10 % between 2006 and 2007 was due to an
increase for article 300 ‘Staff mission expenses’. The increase on
this item came from the upward impact of
the Council
Regulation (1) on the Commission proposal for revised hotel
ceilings and daily allowances which entered into force in July
2006 and from the then-unknown impact of the new ACP
calendar of meetings.

82 % of the chapter's appropriations are intended primarily for
article 300 ‘Staff mission expenses’. The commitments on this
item came to € 24 000 000. They covered expenditure on
transport costs, daily mission allowances and ancillary or
exceptional expenses incurred in the performance of a mission,
including those relating to tickets and reservations.

There were 29 177 missions in 2007 covering 88 022 days:
Most of the missions were between Parliament's three usual

2.9. Chapter 32 ‘Expertise and information: acquisition,

archiving, production and dissemination’

This chapter accounted for 5 % of the 2007 expenditure.

The 31 % increase between 2006 and 2007 in this chapter
concerns article 324 ‘Production and dissemination’.

35 % of
the chapter's appropriations relate to item 3244
‘Organisation and reception of groups of visitors, Euroscola
programme and invitations to opinion multipliers from third
countries’, a further 17 % relate to item 3242 ‘Expenditure on
publication, information and participation in public events’, and
13 % concern item 3248 ‘Expenditure on audiovisual informa-
tion’. The breakdown is shown in figure 5 below.

Figure 5

Distribution of expenditure in chapter 32 in %

For
item 3244 commitments totalled € 25 294 513. The
organisation of events is discussed in section 3.3. below on
Information and Communication policy. During 2007 the
European Parliament welcomed some 265 920 visitors to its
premises in Brussels, Strasbourg and Luxembourg. The distribu-
tion of visitors in 2007 was as follows:

— 73 630 visitors in Member-sponsored groups (an increase

of 11 % compared to 2006);

— 83 018 visitors in independent groups (an increase of

15 %);

(1) Council Regulation (EC, EURATOM) No 1066/2006 of 27 June
2006 adjusting from 1 July 2006 the scale for missions by officials
and other servants of the European Communities in the Member
States; OJ L 194 dated 14.7.2006, p. 1.

— 90 963 visitors in non-subsidised MEP groups (an increase

of 4 %);

— 19 034 individual visitors followed the audio-guided tour

(increase of 30 %).

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13.6.2008

item 3242 committed appropriations

amounted to
For
€ 12 296 280. These means covered, in particular, expenditure
on publications, including electronic publications, information
activities, and participation in public events, trade fairs and
exhibitions.

For item 3248 commitments totalled € 9 452 768. Among
other things, this covered expenditure relating to the Web TV
project.

The European Parliament Film Prize was also financed from this
chapter.

2.10. Chapter 40 ‘Expenditure relating to certain institu-

tions and bodies’

This chapter accounted for 5 % of the 2007 expenditure.

The increase of 4 % on this chapter between 2006 and 2007
related mainly to article 402 ‘Contributions to European political
parties’.

83 % of
its appropriations related to article 400 ‘Current
administrative expenditure and expenditure relating to the
political and information activities of the political groups and
non-attached Members’. Commitments for this item totalled
€ 50 321 239.

2.11. Chapter 42 ‘Expenditure relating to parliamentary

assistance’

This chapter accounted for 11 % of the 2007 expenditure.

The committed appropriations increased by 8 % between 2006
and 2007 as result of the increase in the number of Members
following the accession of Bulgaria and Romania on 1 January
2007.

Article 422 ‘Parliamentary assistance’ accounted for 99,8 % of its
commitment appropriations. Committed appropriations for this
article amounted to € 142 271 412.

2.12. Chapter 44 ‘Meetings and other activities of current

and former Members’

This chapter accounted for 0,02 % of the expenditure.

There was no change in this chapter between 2006 and 2007.
Article 442 ‘Cost of meetings and other activities of
the
European Parliamentary Association’ accounted for 55 % of the
expenditure under
this chapter. Committed appropriations
equalled € 121 300.

2.13. Title 10 ‘Other expenditure’

For chapters belonging to this title, the appropriations can be
committed only following a transfer as discussed in part 1.7.1.
of the report.

The unused balance came to € 1 428 997, around 0,1 % of the
total final appropriations in 2007.

3.

OBJECTIVES AND RESULTS

The four general objectives for Parliament in 2007 set by the
Secretary-General are a continuation of those pursued in 2006,
namely:

— making enlargement a success and preparing the enlarged

Union for the future;

— further

implementing Parliament's communication and

information policy;

— better lawmaking;

— better resource management.

3.1. Enlargement and Future of the Enlarged Union

This objective encompassed integrating new Romanian and
Bulgarian MEPs, making Parliament a leading player in the debate
on the future of Europe, starting to work in three new languages
(Bulgarian, Romanian and Irish), running awareness campaigns
in Bulgaria and Romania and completing recruitment of the
enlargement staff.

On 1 January 2007 Bulgaria and Romania joined the European
Union. As a consequence 53 Members appointed by the
countries' national parliaments replaced the former observers
in the European Parliament. The first direct European elections in
Bulgaria were held on 20 May 2007 and the 18 Bulgarian MEPs
took their seats in Parliament on 18 June 2007. On the opening
of the December 2007 part-session in Strasbourg, the European
Parliament welcomed the 35 Romanian MEPs elected at the first
European elections in Romania held on 25 November 2007. The
services of the Secretariat-General ensured the welcoming and
the smooth integration of the new MEPs.

In 2007 the initial appropriations relating to the accession of
Bulgaria and Romania amounted to € 48 million. They were used
primarily to finance allowances to be paid to the new Members,
outside interpretation and translation services and staff, both in
the Secretariat-General and in the political groups.

The European Parliament continued to be a leading player in the
debate on the future of Europe. Within the framework of a
project launched in 2006 the first ‘citizen's Agora’ meeting was
organised on the topic:
‘The future of Europe: challenges,
opportunities and tools presented by the new treaties’. In total,
500 European citizens
society through
professional associations and trade union organisations gave
their views on what this future should be. Moreover, the events
organised in the framework of the 50th anniversary of the Treaty
of Rome also nourished the debate (see section 3.3 below on
Information and Communication policy).

representing civil

initial

this
The
€ 94 412 192, some 7 % of the total

appropriations

in

amounted

to
title
initial appropriations.

Parliament's Administration started working in three new
languages. It was particularly the Translation and Interpretation
Directorates which had to deal with an increase in the number of

13.6.2008

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Official Journal of the European Union

C 148/21

languages

to 23, with the addition of Bulgarian,
official
Romanian and Irish. However, given the difficulty of recruiting
linguists quickly,
transitional arrangements were applied for
these three new languages (1).

As far as the reinforcement of research capacities placed at the
MEPs' disposal is concerned, it was decided to create an analysis
service within the library.

in Bulgaria

Concerning awareness-raising campaigns
and
Romania, major efforts were made to ensure Bulgarian and
Romanian language coverage of current events in Parliament,
with coordinated public relations work on the European
In addition, the Information
elections in the two countries.
Offices
in Bulgaria and in Romania were very active in
promoting the elections.

Meanwhile, the rate of recruitment of staff from the ten Member
States which joined the EU in 2004 reached 97,6 % at the end of
2007. As regards the recruitment of staff from Bulgaria and
Romania, the 226 Bulgarian/Romanian posts allocated to the
Secretariat-General were created in two stages — 113 in 2006
and 113 in 2007 — and 87,3 % of them were filled by the end
of 2007.

3.2. Better Lawmaking

3.3. Information and Communication

Information and communication policy remained in 2007 a key
priority for the European Parliament. The objectives encom-
passed the following: redoubling of efforts to ensure a permanent
presence of the European Parliament in the media, allowing the
political authorities to take a final decision on WebTV on the
basis of the pilot experiment, and continuing preparations for
the Visitors' Centre so that that it is fully operational the year
preceding the elections.

As regards the presence in the media of Parliament, the media
coverage of the 50th anniversary of the Treaty of Rome events
was broad and comprehensive, with a large number of press
articles, supplements,
in-depth analyses, public debates, TV
programmes, products etc. In addition, Intranet pages on the
history of the EU were created to mark the 50th anniversary of
the Treaty of Rome and the upgrading of the Information Office
in Rome was completed in good time.

The objective of better lawmaking focused on the following
subjects: simplifying EU legislation, setting up impact-assessment
mechanisms for amendments, helping committees to monitor
the transposition of directives, putting the interinstitutional
agreement on comitology into practice and reinforcing the
research capacities placed at MEPs' disposal.

Among all the organised events in 2007, the Sakharov Prize for
Human rights and the TV gala for the Energy Globe Awards, in
particular, were the subject of considerable media coverage. The
Film Prize was awarded for the first time in 2007 and will in
future be awarded annually.

its aspects: coordination of

The ‘better lawmaking’ agenda was implemented and pursued in
legislative procedures and
all
interinstitutional planning,
impact analysis, simplification and
lightening of administrative burdens, following up alternative
forms of regulation, comitology and transposition.

As far as simplification is concerned, the General Secretariat has
begun to apply the new provisions under the Rules of Procedure
relating to codification and recasting. Moreover, a working group
on the simplification of administrative and financial procedures
of the Institution was set up.

Concerning the impact-assessment mechanisms for amend-
ments,
the initial appropriations of sub-item 3200/06 for
specialised studies on impact assessment increased by 40 %
between 2006 and 2007. The policy departments helped the
committees by developing in-house expertise and administering
the budgets to pay for outside assistance in this field.

In order to help the committees to monitor the transposition of
directives by the Member States, the Secretariat General exploited
all
including their
relations with the national parliaments.

the means available to the committees,

Regarding the implementation of the interinstitutional agree-
ment on comitology, administrators were trained and in-house
working methods devised. The staff of some secretariats was also
strengthened to enable them to tackle the new tasks.

regards

the web-TV project, Europarltv,

the in-house
As
the Parliament's web television channel was
prototype of
launched in December 2007.
the
European Parliament's new web TV and radio studio, makes it
possible to record and to download audio and video statements
on MEPs' websites.

Furthermore, VoxBox,

As far as the Visitors' Centre is concerned, with a surface of
approximately 6 000 square meters and an estimated annual
audience of up to 500 000 visitors,
it will be the largest
parliamentary information centre in Europe and an important
element of Parliament's communication strategy towards the
general public.

3.4. Better Resource Management

As regards the better
following can be noted:

resource management objective,

the

— the draft application texts for the Members' Statute were
completed at the end of 2007 and were ready to be
submitted to the political groups and to the Bureau;

— implementation of

the action plans adopted by the

Secretary-General was pursued in 2007;

(1) Rule 139 of the Rules of Procedure of the European Parliament.

re-deployment of 48 posts, has been approved;

— the human resources consolidation plan, which includes the

C 148/22

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Official Journal of the European Union

13.6.2008

— a Pre-translation service (Pretrad) was set up in order to
rationalise the use of translation memories, thus enabling
existing translations to be reused;

— within the framework of the Eco-Management and Audit
Scheme (EMAS), the new EMAS objectives and a new
Action plan for 2007-2009 were adopted; the President
together with the Secretary-General signed the official
Environmental Policy of the European Parliament; further-
more, following an external audit, the European Parliament
was awarded an ‘International standard for environmental
management systems’ EN/ISO 14001:2004 certificate for
its three main working sites;

— in connection with tender procedures,

the Advisory
Committee on Long-Term Contracts within the Director-
ate-General for Infrastructure and Interpretation began to
work in January 2007;

— within the framework of a three-year objective aiming to fix
common and coherent criteria for the distribution of spaces
on the three sites, an ad hoc Working Party was charged
with the attribution of the space released by occupation of
the D4 building, which was made available in March 2007;

— within the framework of the ‘Equal Opportunities for All’
year, a range of events was organised to raise awareness of
in particular during the
equality and diversity issues,
the European
‘diversity month’
Parliament
supported the integration of people with
disabilities and organised a pilot training programme for
a group of 28 women potential heads of unit.

(June-July); moreover,

In conclusion, the European Parliament can be seen to have
achieved the main objectives set by its Secretary-General for
2007.

13.6.2008

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C 148/23

ANNEXES

ANNEX 1

SUMMARY OF ‘C’ TRANSFERS

in financial year 2007

No

C1

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

from chapter

Chapter 101

Contingency reserve

Amount of
receiving
item (€)

(Euro)

Amount of donor
item (€)

- 105 300

to chapter

21

Data processing, equipment and furniture: purchase,
hire and maintenance

to item

2120/04

Furniture: works of art

105 300

C2

from chapter

Chapter 101

Contingency reserve

- 545 000

to chapter

16

Other expenditure relating to persons working with
the institution

to item

1612

Further training

545 000

C3

from chapter

Chapter 101

Contingency reserve

- 285 000

to chapter

16

Other expenditure relating to persons working with
the institution

to item

1613

Further training: mission expenses

285 000

C4

from chapter

Chapter 101

Contingency reserve

- 250 000

to chapter

32

Expertise and information:
production and dissemination

acquisition, archiving,

to item

3245/03

Organisation of seminars, symposia and cultural activities:
EP cinema prize

250 000

C5

from chapter

Chapter 100

Provisional appropriations

- 49 631

to chapter

12

Officials and temporary staff

to item

1200

Remuneration and allowances

49 631

C6

from chapter

10

Members of the institution

from item

to item

1030

102

Retirement pensions

Temporary allowances

- 137 000

137 000

C7

from chapter

12

Officials and temporary staff

from item

to item

1200

1220

Remuneration and allowances

- 100 000

Allowances for staff retired in the interests of the service

100 000

C8

from chapter

Chapter 104

Reserve for information and communication policy

- 725 000

to chapter

32

Expertise and information:
production and dissemination

acquisition, archiving,

to item

3246

Parliamentary television channel (Web TV)

725 000

C 148/24

EN

Official Journal of the European Union

No

C9

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

Amount of
receiving
item (€)

from chapter

Chapter 100

Provisional appropriations

to chapter

30

Meetings and conferences

13.6.2008

(Euro)

Amount of donor
item (€)

- 1 132 065

to item

3000/01

Staff mission expenses: part-sessions, committees or their
delegations, political groups and miscellaneous

1 132 065

C10

from chapter

Chapter 100

Provisional appropriations

- 2 000 000

to chapter

21

Data processing, equipment and furniture: purchase,
hire and maintenance

to item

2102/03

Outside assistance in connection with the operation,
development and maintenance of software systems: pro-
duction of new applications and further development of
existing applications (feasibility study, analysis, program-
ming, debugging)

2 000 000

C11

from chapter

14

Other staff and outside services

- 5 775 000

from item

1400

Other staff

to chapter

12

Officials and temporary staff

to item

1200

Remuneration and allowances

5 775 000

C12

from chapter

Chapter 100

Provisional appropriations

- 2 235 000

to chapter

20

Buildings and associated costs

to item

2026/03

Security and surveillance of buildings: Brussels

2 235 000

C13

from chapter

23

Current administrative expenditure

from item

2300/03

Stationery, office supplies and miscellaneous consumables:
paper for copiers, laser printers and fax machines

to item

2370/01

Removals: departmental removals and associated handling

210 000

C14

from chapter

Chapter 100

Provisional appropriations

to chapter

20

Buildings and associated costs

- 210 000

- 1 869 200

to item

2007/03

Fitting-out of premises: Brussels

1 869 200

C15

from chapter

12

Officials and temporary staff

from item

1222

Allowances for staff whose service is terminated and special
retirement scheme for officials and temporary staff

- 35 000

to chapter

16

Other expenditure relating to persons working with
the institution

to item

1630/01

Social welfare: supplementary aid for
the disabled —
expenditure not refunded by the Joint Sickness Insurance
Scheme and other specific expenditure

35 000

C16

from chapter

Chapter 101

Contingency reserve

- 155 000

to chapter

32

Expertise and information:
production and dissemination

acquisition, archiving,

to item

3245/01

Organisation of seminars, symposia and cultural activities:
subsidies for the organisation of national and multinational
symposia and seminars for opinion multipliers from the
Member States; cost of organising parliamentary symposia
and seminars

155 000

13.6.2008

EN

Official Journal of the European Union

No

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

Amount of
receiving
item (€)

C17

from chapter

Chapter 105

Provisional appropriation for buildings

from chapter

20

Buildings and associated costs

from item

2005

Construction of buildings

2008

Other expenditure on buildings

2022/03

Cleaning and maintenance: Brussels

to chapter

20

Buildings and associated costs

to item

2001/03

Annual lease payments: Brussels

58 700 000

C19

from chapter

Chapter 100

Provisional appropriations

from chapter

Chapter 101

Contingency reserve

C 148/25

(Euro)

Amount of donor
item (€)

- 50 000 000

- 4 000 000

- 3 700 000

- 1 000 000

- 58 000

- 40 000

to chapter

16

Other expenditure relating to persons working with
the institution

to item

1610

Expenditure on recruitment

98 000

C20

from chapter

Chapter 104

Reserve for information and communication policy

- 13 000 000

to chapter

21

Data processing, equipment and furniture: purchase,
hire and maintenance

to item

2140/12

Technical equipment and installations: audiovisual — D5
Building

13 000 000

C21

from chapter

Chapter 100

Provisional appropriations

- 1 750 000

to chapter

14

Other staff and outside services

to item

1402/01

Conference interpreters: interpreters and conference tech-
nicians

1 750 000

C22

from chapter

Chapter 101

Contingency reserve

- 1 000 000

to chapter

10

Members of the institution

to item

1004/01

Travel and subsistence allowances, attendance at meetings
and associated expenditure: part-sessions, committees or
their delegations, political groups and miscellaneous

1 000 000

C23

from chapter

Chapter 101

Contingency reserve

- 300 000

to chapter

30

Meetings and conferences

to item

3040

Miscellaneous expenditure on internal meetings

300 000

C 148/26

EN

Official Journal of the European Union

No

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

Amount of
receiving
item (€)

C24

from chapter

14

Other staff and outside services

from item

1400

Other staff

from chapter

16

Other expenditure relating to persons working with
the institution

from item

1654/01

Early Childhood Centre and approved day nurseries: outside
management of Parliament's day nursery and family room
in Brussels and ancillary expenditure

from chapter

32

Expertise and information:
production and dissemination

acquisition, archiving,

from item

3243

Visitors' centre

from chapter

Chapter 100

Provisional appropriations

from chapter

Chapter 101

Contingency reserve

to chapter

14

Other staff and outside services

to item

1420/01

Outside services: translation of the Verbatim Report of
Proceedings

14 520 000

to chapter

32

Expertise and information:
production and dissemination

acquisition, archiving,

to item

3240

Official journal

320 000

C25

from chapter

12

Officials and temporary staff

from item

1200

Remuneration and allowances

from chapter

Chapter 104

Reserve for information and communication policy

from chapter

Chapter 101

Contingency reserve

to chapter

21

Data processing, equipment and furniture: purchase,
hire and maintenance

to item

2001/03

Annual lease payments: Brussels

18 500 000

C26

from chapter

10

Members of the institution

from item

from item

102

108

from item

1005

from item

from item

1030

1033

from item

1004/02

Temporary allowances

Exchange losses

Special travel expenses in the exercise of the Parliamentary
mandate

Retirement pensions

Optional pension scheme for Members

Travel and subsistence allowances, attendance at meetings
and associated expenditure: parliamentary delegations and
institutions stipulated in the ACP-EU Convention and in the
agreement establishing the Euro-Mediterranean Forum

13.6.2008

(Euro)

Amount of donor
item (€)

- 4 000 000

- 2 200 000

- 4 600 000

- 1 000 000

- 3 040 000

- 8 000 000

- 8 675 000

- 1 825 000

- 37 000

- 100 000

- 390 000

- 403 000

- 1 106 000

- 200 000

13.6.2008

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Official Journal of the European Union

No

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

from chapter

12

Officials and temporary staff

C 148/27

(Euro)

Amount of donor
item (€)

Amount of
receiving
item (€)

from item

1204

Entitlements
transfer and leaving the service

in connection with entering the service,

from item

1222

Allowances for staff whose service is terminated and special
retirement scheme for officials and temporary staff

from chapter

14

Other staff and outside services

from item

1404/03

Graduate traineeships, grants and exchanges of officials:
staff movements between the Institution and the public
sector in the Member States

from item

1404/04

Graduate traineeships, grants and exchanges of officials:
grants for
training of conference
interpreters

training and further

from chapter

16

Other expenditure relating to persons working with
the institution

from item

1612

Further training

from chapter

20

Buildings and associated costs

from item

2000/01

Rent: Luxembourg

from item

2000/02

Rent: Strasbourg

from item

2000/03

Rent: Brussels

from item

2007/01

Fitting-out of premises: Luxembourg

from item

2007/04

Fitting-out of premises: Information offices

from item

2008

Other expenditure on buildings

from item

2022/01

Cleaning and maintenance: Luxembourg

from item

2022/03

Cleaning and maintenance: Brussels

from item

2022/04

Cleaning and maintenance: Information offices

from item

2024/02

Energy consumption: Strasbourg

from item

2024/03

Energy consumption: Brussels

from item

2026/01

Security and surveillance of buildings: Luxembourg

from item

2026/02

Security and surveillance of buildings: Strasbourg

from item

2026/03

Security and surveillance of buildings: Brussels

from item

2026/04

Security and surveillance of buildings: Information offices

from item

2028

Insurance

- 100 000

- 700 000

- 500 000

- 770 000

- 100 000

- 148 000

- 38 000

- 265 000

- 170 000

- 460 000

- 554 000

- 215 000

- 885 000

- 40 000

- 200 000

- 324 000

- 100 000

- 498 000

- 960 000

- 450 000

- 50 000

C 148/28

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Official Journal of the European Union

No

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

from chapter

21

Data processing, equipment and furniture: purchase,
hire and maintenance

13.6.2008

(Euro)

Amount of donor
item (€)

Amount of
receiving
item (€)

from item

2100/02

from item

2102/01

from item

2102/02

from item

2102/04

from item

2102/05

Purchase, servicing and maintenance of equipment and
software, and related work: purchase,
servicing and
maintenance of distributed equipment and software, and
related work

Outside assistance in connection with the operation,
development and maintenance of software systems: infra-
structure assistance

Outside assistance in connection with the operation,
development and maintenance of software systems: main-
tenance of existing applications
(analysis of changes,
programming, debugging)

Outside assistance in connection with the operation,
development and maintenance of software systems: outside
assistance in connection with Infocentres and users,
including Members

Outside assistance in connection with the operation,
development and maintenance of software systems: con-
duct of special studies (complex specifications, ergonomics,
strategy, etc) And drafting and inputting of
technical
documentation (procedural manuals, user manuals, etc)

from item

2120/01

Furniture: office machinery

from item

2120/02

Furniture: purchases and replacement of furniture

from item

2140/01

from item

2140/02

from item

2140/03

from item

2140/05

from item

2140/06

from item

2140/07

from item

2140/08

Technical equipment and installations: purchase, replace-
ment, hire, maintenance and repair of technical equipment
and installations — publishing and dissemination in
traditional or electronic form

Technical equipment and installations: purchase, replace-
ment, hire, maintenance and repair of technical equipment
and installations — archives

Technical equipment and installations: purchase, replace-
ment, hire, maintenance and repair of technical equipment
and installations — buildings

Technical equipment and installations: purchase, replace-
ment, hire, maintenance and repair of technical equipment
and installations — canteens

Technical equipment and installations: purchase, replace-
ment, hire, maintenance and repair of technical equipment
and installations — equipment

Technical equipment and installations: purchase, replace-
ment, hire, maintenance and repair of technical equipment
and installations — mail

Technical equipment and installations: purchase, replace-
ment, hire, maintenance and repair of technical equipment
and installations — security

from item

2140/09

Technical equipment and installations: audiovisual —
purchase, replacement and maintenance

from item

2140/10

Technical equipment and installations:
joint equipment
infrastructure and audiovisual installations, including ancil-
lary costs linked to those purchases, such as studies,
engineers' fees and assistance

- 567 000

- 54 000

- 11 000

- 168 000

- 7 000

- 23 000

- 1 500 000

- 380 000

- 4 000

- 41 000

- 230 000

- 313 000

- 18 000

- 1 060 000

- 235 000

- 15 000

13.6.2008

EN

Official Journal of the European Union

No

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

from item

2140/11

Technical equipment and installations: audiovisual —
audiovisual and telecommunications equipment and tech-
nical installations for press rooms and offices in Brussels
and Strasbourg (maintenance and assistance)

from item

2160/01

Vehicles: Members' transport (hire and use)

from item

2160/04

Vehicles: maintenance, use and repair

from item

2160/05

Vehicles: rental of information offices

from chapter

23

Current administrative expenditure

from item

2300/04

Stationery, office supplies and miscellaneous consumables:
office supplies

from item

2300/05

Stationery, office supplies and miscellaneous consumables:
information offices

from item

2300/06

Stationery, office supplies and miscellaneous consumables:
audiovisual consumables

from item

2310/01

Financial charges: bank charges

from item

2310/02

Financial charges: other financial charges

from item

2350/01

Telecommunications: Luxembourg

from item

2350/02

Telecommunications: Strasbourg

from item

2350/03

Telecommunications: Brussels

from item

2350/04

Telecommunications: charges for telematic services (sub-
scriptions, communications charges and operation of data
transmission networks)

from item

2350/05

Telecommunications: telecommunications expenses relating
to information offices

from item

2360/01

Postage on correspondence and delivery charges: mail in
Luxembourg (postage charges and costs for delivery by
private delivery firms)

from item

2360/02

Postage on correspondence and delivery charges: mail in
Strasbourg (postage charges and costs for delivery by private
delivery firms)

from item

2360/03

Postage on correspondence and delivery charges: mail in
Brussels (postage charges and costs for delivery by private
delivery firms)

from item

2360/04

Postage on correspondence and delivery charges: packages,
customs clearance

from item

2360/07

Postage on correspondence and delivery charges: postage on
items produced by DG Information

from item

2360/08

Postage on correspondence and delivery charges: informa-
tion offices

from item

2370/02

Removals: departmental removals and associated handling
— Information offices

C 148/29

(Euro)

Amount of donor
item (€)

Amount of
receiving
item (€)

- 410 000

- 140 000

- 40 000

- 21 000

- 90 000

- 80 000

- 62 000

- 115 000

- 18 000

- 122 000

- 41 000

- 452 000

- 1 961 000

- 40 000

- 8 000

- 7 000

- 10 000

- 16 000

- 50 000

- 260 000

- 12 000

C 148/30

EN

Official Journal of the European Union

No

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

13.6.2008

(Euro)

Amount of donor
item (€)

Amount of
receiving
item (€)

from item

2380/01

Other administrative expenditure: miscellaneous insurance,
in particular for telephone, IT and audiovisual equipment,
the transport and display of material, thefts and losses on
mission

from item

2380/04

Other administrative expenditure: information offices

from item

2380/05

Other administrative expenditure: miscellaneous expenses

from chapter

30

Meetings and conferences

from item

3042/03

Meetings, congresses and conferences: political group
meetings

from item

3042/04

Meetings, congresses and conferences: other meetings

from item

3044

Miscellaneous expenditure on the organisation of
the
Parliamentary Conference on the WTO and other inter-
parliamentary, ad hoc and WTO delegation meetings

from item

3046

Miscellaneous expenditure on the organisation of ACP-EU
Joint Parliamentary Assembly meetings

from item

3048

Miscellaneous expenditure on the organisation of Euromed
Parliamentary Assembly meetings

from chapter

32

Expertise and information:
production and dissemination

acquisition, archiving,

from item

3200/01

Acquisition of expertise: studies, experts and other persons
(EU internal policies)

from item

3200/02

Acquisition of expertise: studies, experts and other persons
(EU external policies)

from item

3200/03

Acquisition of expertise: experts for the Administration

from item

3200/05

Acquisition of expertise: security-related consultations and
studies

from item

3200/06

Acquisition of expertise: impact assessment

from item

3220/01

Documentation and library expenditure: books, subscrip-
tions, newspapers, periodicals and media library products
for services other than in the DGs for the Presidency,
Personnel and Infrastructure and Interpretation and the
Legal Service

from item

3220/02

Documentation and library expenditure: subscriptions to
publications and on-line services from news agencies

from item

3220/03

Documentation and library expenditure: use of external data
bases

from item

3220/05

Documentation and library expenditure: books, subscrip-
tions, newspapers, periodicals and media library products
for the DG for the Presidency

from item

3244/01

Organisation and reception of groups of visitors, Euroscola
programme and invitations to opinion multipliers from
third countries: reception costs and subsidies for visitors'
groups

- 4 000

- 11 000

- 10 000

- 235 000

- 10 000

- 100 000

- 150 000

- 95 000

- 845 000

- 310 000

- 220 000

- 2 000

- 405 000

- 22 000

- 12 000

- 4 000

- 5 000

- 551 000

13.6.2008

EN

Official Journal of the European Union

No

From/To Chapter/
Article/Item

Number Chapter/
Article/Item

Heading chapter/article/item

C 148/31

(Euro)

Amount of donor
item (€)

Amount of
receiving
item (€)

from item

3244/02

from item

3245/01

Organisation and reception of groups of visitors, Euroscola
programme and invitations to opinion multipliers from
third countries: Euroscola programme running costs

Organisation of seminars, symposia and cultural activities:
subsidies for the organisation of national and multinational
symposia and seminars for opinion multipliers from the
Member States; cost of organising parliamentary symposia
and seminars

from item

3245/02

Organisation of seminars, symposia and cultural activities:
Sakharov Prize and cost of organising the award ceremony

from item

3249/02

from item

3249/03

from chapter

from item

40

402

Information exchanges with national parliaments: measures
linked to documentation, analysis and information, includ-
ing those carried out by the European Centre for
Parliamentary Research and Documentation (ECPRD)

Information exchanges with national parliaments: cooper-
ation between European Parliament and parliaments from
countries under the Stability Pact

Expenditure relating to certain institutions and bodies

Contributions to European political parties

from item

4222

Exchange losses

from chapter

Chapter 100

Provisional appropriations

from chapter

Chapter 101

Contingency reserve

- 86 000

- 155 000

- 35 000

- 100 000

- 26 000

- 239 000

- 80 000

- 2 727 817

- 216 183

to chapter

to item

to chapter

to item

20

2003

20

2008

Buildings and associated costs

Acquisition of immovable property

23 500 000

Buildings and associated costs

Other expenditure on buildings

1 500 000

Total amount of C transfers

148 796 196

- 148 796 196

C 148/32

EN

Official Journal of the European Union

13.6.2008

ANNEX 2

SUMMARY OF ‘P’ TRANSFERS

in financial year 2007

Chapter/Article/Item

within article 210 ‘Equipment, operating costs and services relating to data processing and
telecommunications’
from item 2100/04

Purchase, servicing and maintenance of equipment and software, and related work:
purchase, servicing and maintenance of Streamline equipment and software, and related
work
Outside assistance in connection with the operation, development and maintenance of
software systems: outside assistance in connection with the Streamline project

to item

2102/07

within article 163 ‘Measures to assist the Institution's staff’
from item 1632/01
1630/03
to item

Social contacts between members of staff and other social measures: Luxembourg
Social welfare: welfare expenditure — Luxembourg

within article 210 ‘Equipment, operating costs and services relating to data processing and
telecommunications’
from item 2100/01

to item

2102/02

to item

2102/03

Purchase, servicing and maintenance of equipment and software, and related work:
purchase, servicing and maintenance of infrastructure equipment and software, and
related work
Outside assistance in connection with the operation, development and maintenance of
software systems: maintenance of existing applications (analysis of changes, program-
ming, debugging)
Outside assistance in connection with the operation, development and maintenance of
software systems: production of new applications and further development of existing
applications (feasibility study, analysis, programming, debugging)

within article 140 ‘Other staff and externals’
from item 1400
to item

1404/01

Other staff
Graduate traineeships, grants and exchanges of officials: paid and unpaid traineeships
other than for translators

within article 161 ‘Expenditure relating to staff management’
from item 1612
1613
to item

Further training
Further training: mission expenses

within article 103 ‘Pensions’
from item 1030
1031
to item
1032
to item

Retirement pensions
Invalidity pensions
Survivors' pensions

No

1

2

3

4

5

6

(€)

Amount (€)

- 220 000

220 000

- 20 000
20 000

- 800 000

340 000

460 000

- 130 000

130 000

- 125 000
125 000

- 58 000
8 000
50 000

Total amount of P transfers

1 353 000

13.6.2008

EN

Official Journal of the European Union

C 148/33

ANNEX 3

IMPLEMENTATION OF 2007 APPROPRIATIONS

Article/Item

Heading

Initial
Appropriations

Transfer

Final
Appropriations

Commitments

% of Utilisation

1000

Salaries, allowances and payments

—

—

—

—

—

1004

1005

Travel and subsistence allowances, attendance at
meetings and associated expenditure

Special travel expenses in the exercise of the
Parliamentary mandate

77 500 000

800 000

78 300 000

78 099 999

100 %

1 460 000

- 390 000

1 070 000

1 070 000

100 %

67 %

78 %

98 %

96 %

97 %

1006

General expenditure allowance

37 514 000

1007

Allowances for performance of duties

164 000

1010

1012

Accident and sickness insurance and other
social security charges

1 890 000

Specific measures to assist disabled Members
and Members' disabled children

135 000

—

—

—

—

37 514 000

37 505 016

100 %

164 000

161 154

98 %

1 890 000

1 794 689

95 %

135 000

90 854

1020

Temporary allowances

70 000

100 000

170 000

132 729

1030

Retirement pensions

10 258 000

- 598 000

9 660 000

9 480 552

1031

Invalidity pensions

508 000

8 000

516 000

497 527

1032

Survivors' pensions

2 582 000

50 000

2 632 000

2 540 355

1033

Optional pension scheme for Members

14 373 000

- 1 106 000

13 267 000

13 247 972

100 %

1050

Language and data-processing courses

900 000

—

900 000

561 279

62 %

1080

Exchange losses

100 000

- 100 000

1090

Provisional appropriation to cover the allowan-
ces of Members of the institution

—

—

—

—

—

—

—

—

1200

Remuneration and allowances

448 446 662

- 2 275 370

446 171 292

445 433 340

100 %

1202

Paid overtime

410 000

—

410 000

343 836

84 %

1204

1220

1222

Entitlements in connection with entering the
service, transfer and leaving the service

Allowances for staff retired in the interests of
the service

Allowances for staff whose service is terminated
and special retirement scheme for officials and
temporary staff

4 937 776

- 100 000

4 837 776

4 587 915

95 %

580 000

100 000

680 000

630 754

93 %

8 100 000

- 735 000

7 365 000

7 072 422

96 %

1240

Provisional appropriation

—

—

—

—

—

1400

Other staff

32 700 000

- 9 905 000

22 795 000

22 000 683

97 %

1402

Conference interpreters

48 072 250

1 750 000

49 822 250

49 821 855

100 %

1404

Graduate traineeships, grants and exchanges of
officials

6 265 000

- 1 140 000

5 125 000

4 847 931

95 %

1406

Observers

1407

Training
apprenticeship programme)

allowance

(European

Parliament

—

—

—

—

—

—

—

—

—

—

C 148/34

EN

Official Journal of the European Union

13.6.2008

Article/Item

Heading

Initial
Appropriations

Transfer

Final
Appropriations

Commitments

% of Utilisation

1420

Outside services

16 590 000

14 520 000

31 110 000

31 023 538

100 %

1440

Provisional appropriation

—

—

—

—

—

1610

Expenditure on recruitment

150 000

98 000

248 000

248 000

100 %

1612

Further training

3 100 000

320 000

3 420 000

3 343 967

1613

Further training: mission expenses

995 000

410 000

1 405 000

1 285 000

1630

Social welfare

484 000

55 000

539 000

488 611

98 %

91 %

91 %

1632

Social contacts between members of staff and
other social measures

306 000

- 20 000

286 000

275 000

96 %

1650

Medical Service

1652

1654

Current operating expenditure for restaurants
and canteens

Early Childhood Centre and approved day
nurseries

900 000

600 000

—

—

900 000

896 961

100 %

600 000

600 000

100 %

5 804 464

- 2 200 000

3 604 464

3 208 001

89 %

2000

Rent

25 853 800

- 451 000

25 402 800

25 330 828

100 %

2001

Annual lease payments

3 475 000

77 200 000

80 675 000

62 175 000

77 %

2003

Acquisition of immovable property

0

23 500 000

23 500 000

2005

Construction of buildings

4 000 000

- 4 000 000

—

—

—

2007

Fitting-out of premises

17 422 800

1 239 200

18 662 000

18 365 296

2008

Other expenditure on buildings

11 187 000

- 2 754 000

8 433 000

6 881 005

2022

Cleaning and maintenance

30 626 000

- 2 140 000

28 486 000

28 199 141

2024

Energy consumption

13 493 000

- 524 000

12 969 000

12 754 688

2026

Security and surveillance of buildings

32 897 625

227 000

33 124 625

32 940 967

2028

Insurance

1 474 400

- 50 000

1 424 400

1 390 116

0 %

—

98 %

82 %

99 %

98 %

99 %

98 %

2100

2102

Purchase, servicing and maintenance of equip-
ment and software, and related work

Outside assistance in connection with the
operation, development and maintenance of
software systems

44 862 000

- 1 587 000

43 275 000

43 093 621

100 %

30 137 000

2 780 000

32 917 000

32 827 763

100 %

2120

Furniture

7 006 000

- 1 417 700

5 588 300

5 574 858

100 %

2140

Technical equipment and installations

16 951 075

10 294 000

27 245 075

25 477 329

2160

Vehicles

5 279 100

- 201 000

5 078 100

4 639 024

2300

Stationery, office supplies and miscellaneous
consumables

3 191 800

- 442 000

2 749 800

2 635 406

2310

Financial charges

670 000

- 133 000

537 000

512 632

2320

Legal costs and damages

249 400

0

249 400

247 387

94 %

91 %

96 %

95 %

99 %

2350

Telecommunications

8 581 000

- 2 616 000

5 965 000

5 957 997

100 %

2360

Postage on correspondence and delivery charges

1 125 000

- 351 000

774 000

725 493

2370

Removals

520 000

198 000

718 000

669 034

2380

Other administrative expenditure

685 000

- 25 000

660 000

641 121

94 %

93 %

97 %

13.6.2008

EN

Official Journal of the European Union

C 148/35

Article/Item

Heading

Initial
Appropriations

Transfer

Final
Appropriations

Commitments

% of Utilisation

3000

Staff mission expenses

22 867 935

1 132 065

24 000 000

24 000 000

100 %

3020

Entertainment and representation expenses

787 000

0

787 000

731 130

3040

Miscellaneous expenditure on internal meetings

1 772 000

300 000

2 072 000

1 972 000

3042

Meetings, congresses and conferences'

1 416 600

- 245 000

1 171 600

935 854

93 %

95 %

80 %

3044

3046

3048

Miscellaneous expenditure on the organisation
of the Parliamentary Conference on the WTO
and other interparliamentary, ad hoc and WTO
delegation meetings

Miscellaneous expenditure on the organisation
of ACP-EU Joint Parliamentary Assembly meet-
ings

Miscellaneous expenditure on the organisation
of Euromed Parliamentary Assembly meetings

516 000

- 100 000

416 000

333 501

80 %

470 000

- 150 000

320 000

251 632

79 %

102 000

- 95 000

7 000

1 200

17 %

96 %

93 %

98 %

3049

Expenditure on travel agency services

1 160 000

—

1 160 000

1 112 887

3200

Acquisition of expertise

8 869 600

- 1 782 000

7 087 600

6 575 738

3220

Documentation and library expenditure

3 363 232

- 43 000

3 320 232

3 267 162

3222

Expenditure on archive resources

1 520 000

—

1 520 000

1 517 600

100 %

3240

Official Journal

6 950 000

320 000

7 270 000

7 212 611

3241

Digital and traditional publications

1 823 000

3242

Expenditure on publication,
participation in public events

information and

12 853 000

—

—

1 823 000

1 561 130

12 853 000

12 296 280

3243

Visitors' Centre

6 800 000

- 4 600 000

2 200 000

2 123 423

99 %

86 %

96 %

97 %

3244

3245

Organisation and reception of groups of
visitors, Euroscola programme and invitations
to opinion multipliers from third countries

Organisation of seminars, symposia and cultural
activities

26 618 000

- 637 000

25 981 000

25 294 513

97 %

1 650 000

215 000

1 865 000

1 651 025

89 %

3246

Parliamentary television channel (Web TV)

3247

Expenditure on information about the Debate
on the Future of Europe

—

—

3248

Expenditure on audiovisual information

10 033 900

725 000

725 000

723 922

100 %

—

—

—

—

—

10 033 900

9 452 768

94 %

3249

Information exchanges with national parlia-
ments

2 000 000

- 126 000

1 874 000

916 854

49 %

3250

Expenditure relating to Information Offices

—

—

—

—

—

4000

Current administrative expenditure and expen-
diture relating to the political and information
activities of
the political groups and non-
attached Members

50 640 000

—

50 640 000

50 321 239

99 %

4020

Contributions to European political parties

10 436 000

- 239 000

10 197 000

10 196 612

100 %

4200

Parliamentary assistants

—

4220

Parliamentary assistance

144 095 563

—

—

—

—

144 095 563

142 271 412

4222

Exchange losses

500 000

- 80 000

420 000

344 757

—

99 %

82 %

4400

Cost of meetings and other activities of former
Members

100 000

—

100 000

100 000

100 %

C 148/36

EN

Official Journal of the European Union

13.6.2008

Article/Item

Heading

Initial
Appropriations

Transfer

Final
Appropriations

Commitments

% of Utilisation

4420

Cost of meetings and other activities of the
European Parliamentary Association

122 000

—

122 000

121 300

99 %

Chapter 100

Provisional appropriations

12 821 713

- 12 821 712

1

Chapter 101

Contingency reserve

9 190 479

- 7 761 483

1 428 996

Chapter 103

Enlargement reserve

—

—

Chapter 104

Reserve for information and communication
policy

22 400 000

- 22 400 000

Chapter 105

Provisional appropriation for buildings

50 000 000

- 50 000 000

—

—

—

—

—

—

—

—

—

—

—

—

—

Total

1 397 460 174

—

1 397 460 174 1 337 615 197

96 %