Council recommendation of 6 December 2007 concerning a Handbook for police and security authorities concerning cooperation at major events with an international dimension
Date: 2007-12-06
Institutions: Council of the European Union
Subjects: exchange of information, international cooperation, police cooperation, public safety, terrorism, user guide

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RECOMMENDATIONS

COUNCIL

COUNCIL RECOMMENDATION

of 6 December 2007

concerning a Handbook for police and security authorities concerning cooperation at major events
with an international dimension

(2007/C 314/02)

THE COUNCIL OF THE EUROPEAN UNION,

Having regard to the Security handbook for the use of police
authorities and services at international events such as meetings
of the European Council and the Handbook for the cooperation
between Member States to avoid terrorist acts at the Olympic
Games and comparable sporting events,

inspiration based on experience and good practice
learned from previous events.

(5)

The handbook should be reviewed and updated as appro-
priate, in accordance with future experience and further
development of best practices,

Whereas:

HEREBY RECOMMENDS MEMBER STATES:

(1)

(2)

(3)

inter alia, to provide
The European Union's objective is,
citizens with a high level of safety within an area of
freedom, security and justice by developing common
action among the Member States in the field of police
cooperation.

Member States often host major events with an interna-
tional dimension.

Law enforcement authorities in a Member State dealing
with a major event with an international dimension need
to ensure the security of the event both from a public
order perspective and a counter-terrorism perspective.
Depending on the nature of the event (political, sporting,
social, cultural or other) one perspective may be more
relevant than the other and may be dealt with by other
authorities but both perspectives need to be considered.

(4)

It is important for the competent authorities to be able
instrument providing guidelines and
to use a practical

(1) to step up cooperation, in particular practical cooperation
and information sharing between competent authorities in
order to ensure public security at major events with an
international dimension held in the Member States of the
European Union;

(2) to that end, to ensure that the Handbook for police and
security authorities concerning cooperation at major events
with an international dimension, annexed hereto, is made
available to the relevant competent authorities.

Done at Brussels, 6 December 2007.

For the Council

The President

Alberto COSTA

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HANDBOOK FOR POLICE AND SECURITY AUTHORITIES CONCERNING COOPERATION AT MAJOR
EVENTS WITH AN INTERNATIONAL DIMENSION

ANNEX

I.

I.1

I.2

II.

II.1

II.1.1

II.1.2

II.2

II.3

III.

III.1

III.2

III.2.1

III.2.2

III.2.3

III.3

INTRODUCTION

Purpose

Basic principles

INFORMATION MANAGEMENT

Contact points

Permanent contact points

Event-related contact points

Exchange of information

Threat assessment and risk analysis

EVENT MANAGEMENT

Responsibilities of involved authorities and services in the organising Member State

Maintaining public order and security

Public order and security

Dealing with criminal offences

Terrorist threats

Operational cooperation with other Member States

III 3.1

Cross-border cooperation

III.3.2

III.3.3

III.3.4

III.3.5

III.3.6

III.4

III.5

IV.

IV.1

IV.2

Operational support

Liaison officers

Observers

Financial arrangements and equipment

Communication plan

Media strategy

Instruction, training and exercise

EVALUATION

Event-related evaluation

Strategic evaluation

ANNEX A Standard form for the request for liaison officers or officers to provide other types of operational support

ANNEX B

Risk analysis on potential demonstrators and other groupings

ANNEX C

Standard form for exchanging information regarding individuals posing a terrorist threat

ANNEX D Standard form for exchanging information regarding groups posing a terrorist threat

ANNEX E

Reference documents

ANNEX F

Permanent contact points concerning public order

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I. INTRODUCTION

I.1. Purpose

this handbook is to serve as a practical

The purpose of
instrument providing guidelines and inspiration for law
enforcement authorities in Europe undertaking responsibility for security at major events with an international dimension
(such as the Olympic Games or other major sporting events (1), major social events or high-level political meetings
e.g. the G8-summit). Accordingly, the principles set out in this handbook should only be applied where appropriate and
useful as well as in full compliance with national legislation. They also should not prejudge any arrangements set out in
bilateral Agreements or Memorandums of Understanding.

This handbook is a living document to be amended and adjusted in accordance with future experience and the develop-
ment of best practices (see IV.2 Strategic Evaluation).

The Security Handbook for the use of police authorities and services at international events such as meetings of the
European Council and the Handbook for the cooperation between Member States to avoid terrorist acts at the Olympic
Games and comparable sporting events have been integrated into the current version of this handbook. Law enforcement
authorities dealing with a major event with an international dimension need to ensure the security of the event both from
a public order perspective and from a counter-terrorism perspective. Depending on the nature of the event (political,
sporting, social, cultural or other) one perspective may be more relevant than the other and may be dealt with by other
authorities but both perspectives need to be considered.

I.2. Basic principles

The enforcement of law and order should be guided by the principles of legality and proportionality and moderation,
giving preference to the less intrusive approach. Whenever possible, a de-escalating police approach should be chosen
based on dialogue, negotiated management of public space and partnership.

The law enforcement authorities of the Member States responsible for security at major events with an international
dimension, in particular at political events, must seek to ensure that human rights, in particular the right freely to express
opinions and to assemble in a peaceful manner in accordance with the European Convention for the Protection of
Human Rights and Fundamental Freedoms, are fully respected. Interference from persons or groups whose objectives or
actions involve violence or other acts of a criminal nature should be prevented to the furthest possible extent.

Although the host Member State is primarily responsible for providing security for the event, given its international char-
acter all other Member States and European Union (EU) competent bodies have a responsibility to assist and support the
provision of such security.

II. INFORMATION MANAGEMENT

II.1. Contact points

II.1.1. Permanent contact points

According to Council Joint Action 97/339/JHA of 26 May 1997 with regard to cooperation on law and order and
security (2), at least one permanent contact point must be established by each Member State.

Contact details and other relevant information on the permanent contact point(s) should be provided to the General
Secretariat of the Council (whose e-mail address can be found in Annex F) for distribution to the Member States. Any rele-
vant changes regarding the permanent contact point(s) of a Member State should be reported in the same way.

Every permanent contact point should be able to meet the following standards:

— 24-hour availability (to the necessary extent before, during and after an event),

— staff with sufficient language skills in at least one other language of the EU institutions,

— permanently operational lines of communication and information structure including phone, fax and e-mail, where

relevant secured via encryption, and access to the Internet,

— sufficient translation capacities for the exchange of information.

(1) Recommendations for international police cooperation in connection with international football matches are set out in a separate handbook:
see the Council Resolution concerning an updated handbook with recommendations for international police cooperation and measures to
prevent and control violence and disturbances in connection with football matches with an international dimension, in which at least one
Member State is involved (OJ C 322, 29.12.2006, p. 1).

(2) OJ L 147, 5.6.1997, p. 1.

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II.1.2. Event-related contact points

For each major event with an international dimension, each Member State should designate one or more event-related
contact points. Depending on national legislation or structures, this may be the same as the permanent contact point(s).
Every event-related contact point should be able to meet the above-mentioned standards.

The organising Member State informs the permanent contact points of the other Member States (see Annex F) of the
details of the event-related contact point(s). Each Member State then informs the organising Member State of its own
contact point(s) for that event.

The tasks of the event-related contact point(s) could include facilitating:

— the collection and analysis of information nationally as well as from other Member States, third countries, relevant

EU bodies and other sources of information,

— quality control relating to form and content,

— the establishment of reliable and efficient lines of communication to relevant key players —nationally and internation-

ally — secured lines being preferred,

— the exchange of information through existing secure communication lines,

— the exchange of information in cooperation with other Member States, third countries, relevant EU bodies and other

international institutions,

— the dissemination of processed information to their respective security services, police authorities and other services,
such services of the organising State, as well as authorities and services in other Member States and relevant EU bodies,
as appropriate,

— the provision of threat assessment and risk analysis on potential demonstrators and other groupings for the organising

Member State,

— the observation and evaluation of the event and follow-up to it.

II.2. Exchange of information

A Member State should without delay forward information which its national authority considers to be relevant for the
security of an event in another Member State to its counterpart in that Member State. When forwarding information
Member States should be conscious of their obligations in terms of its confidentiality.

The exchange of information should be carried out through existing communication channels and structures. The
exchange of information,
including personal data, should be conducted in strict compliance with the provisions of
national and international law and treaties applicable in each case (1).

It should be facilitated by the contact points of the Member States involved.

After being processed, the collected information should be distributed to relevant authorities and services. Contacts
between security services, police authorities and services in different Member States may be coordinated and organised by
their respective contact points.

The contact point(s) in the organising Member State should facilitate the collection, analysis and exchange of relevant
information on the event with other Member States, third countries and relevant EU bodies or other international institu-
tions. The information could, inter alia, include:

— information and intelligence obtained prior to the event that can potentially affect the course of the event or the main-

tenance of law and order and security in general,

— persons involved in terrorist organisations, terrorist actions or other major criminal activities, which might be indir-

ectly related to terrorism,

(1) Article 46 of Convention implementing the Schengen Agreement of 14 June 1985 between the Governments of the States of the Benelux
Economic Union, the Federal Republic of Germany and the French Republic on the gradual abolition of checks at their common borders
(Schengen Convention) (OJ L 239, 22.9.2000, p. 19) and Article 26 of Convention between the Kingdom of Belgium, the Federal Republic
of Germany, the Kingdom of Spain, the French Republic, the Grand Duchy of Luxembourg, the Kingdom of the Netherlands and the Republic
of Austria on the stepping up of cross-border cooperation, particularly in combating terrorism, cross-border crime and illegal migration
(Prüm Treaty).

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— the level of threat against officials (heads of states and governments, members of parliament, other VIPs, etc.), athletes,
visitors/spectators and venues. In addition to the host Member State, which has primary responsibility, all other
Member States should independently contribute relevant information in respect of these persons,

— other information on targets and interests of EU Member States or of third countries in the organising country with a

view to their better protection,

— information and intelligence related to potential demonstrators and other groupings,

— information obtained or requested during the event relating to persons suspected of having committed a criminal
offence, including their names, dates of birth, places of residence, background, the circumstances of arrest and/or an
exact description of the committed offence,

— information on applicable legislation and police policy on law-enforcement (in other Member States or third coun-

tries),

— incident and evaluation reports and contributions to these.

II.3. Threat assessment and risk analysis

An appropriate and timely assessment of the threats (related to terrorism, public order, organised crime and others) posed
to the international event is of central importance in security terms. Alongside the specific assessment of the relevant
threat, an analysis covering the collection, evaluation and dissemination of security-relevant information referring to a
given specific situation should be made.

Apart from the intelligence available to the organising State itself, information and evaluations provided by other Member
States will be the basis for the analysis. At the earliest possible stage prior to the international event, each contact point
should provide to its counterpart in the organising State a permanent threat assessment, i.e. on individuals or groups
expected to travel to the event and deemed to pose a potential threat to the maintenance of public law and order and/or
security (such as known potential demonstrators and other groupings). The assessment should be forwarded to the orga-
nising Member State as well as other affected countries — i.e. transit or neighbouring countries.

This analysis can be structured in accordance with the framework analysis set out in Annexes B, C and D. If no such infor-
mation is available, the organising State should be informed accordingly. The Member States should send it to the orga-
nising State as soon as possible by appropriate means using existing secure communication lines.

Europol can,
in accordance with its mandate and the Convention on the establishment of a European Police Office
(Europol Convention) (1), provide relevant information and analysis as well as draw up general threat assessments on the
basis of contributions by Member States. This information should be available at the earliest possible stage. If no such
information is available, the organising State may be informed accordingly.

The selection of suitable, necessary and appropriate security measures should be based on the threat assessment, covering
the probability of potential harm, and on risk analysis.

For this reason, the responsible organising State, supported where appropriate by other Member States and EU competent
bodies, should draw up an updated threat assessment and risk analysis six months before the relevant event at the latest.
As the event approaches, the information should be updated on a regular basis. A monthly analysis should be forwarded
in each of the last three months before the event and, if necessary, on a weekly basis before the event. Such assessments
and analyses should be shared among contributing States and bodies.

During the event, daily situation reports should be issued. The reports should be based on information provided by the
organising State, other Member States and EU competent bodies. The assessment of the level of risk posed should be
based on the most up-to-date information provided by visiting police or event contact points. The information should be
as comprehensive as the available information allows.

III. EVENT MANAGEMENT

III.1. Responsibilities of involved authorities and services in the organising State

The competent authority of the organising Member State should draft an overall operational plan on the basis of which
all further detailed plans are made. It should also establish a set of plans covering the policy level (strategic) as well as the
overall operational level (operational) and the actual level of deployment on the ground (tactical). The planning procedure
should commence at the earliest possible stage.

(1) OJ C 316, 27.11.1995, p. 2.

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Prior to an event, the organising Member State should ensure that the roles of all involved authorities and services are
clearly defined and that their respective responsibilities are communicated to all relevant parties.

The organising Member State could produce an overall matrix to reflect all involved processes and key players (e.g. organi-
sation of the meeting, security provision, maintenance of law and order, judicial services, social and preventive services,
health services, public transport and other infrastructure matters). This ‘blueprint’ could be a useful tool to visualise the
planning framework as well as ensure that all necessary processes are covered.

A coordinating project group for the event could be set up comprising representatives of all authorities and services
involved. The group should meet regularly prior to, during and after the actual event in order to ensure that decisions are
made in a coherent and coordinated way. A prime responsibility of the group should be to ensure efficient lines of
communication between all authorities and services.

The responsible authorities and services should ensure the presence of material, technical and personnel resources that are
required to perform the assigned duties with the necessary efficiency, quality and swiftness. A database on all available
resources and corresponding contact points would be a very useful tool for the organising Member States.

The police authorities of the organising Member States should ensure that all necessary agreements and arrangements
regarding policing efforts are made with the practical organiser of the event. The organiser has the primary responsibility
for the event and according to the nature of the event a list of requirements to be met should be drawn up. The arrange-
ments could, inter alia, include:

— locations of the event where no public disturbances should occur (meeting facilities, hotels),

— entrance control and possibly perimeter security and responsibility for each of these,

— security measures to be undertaken by the organiser, i.e. internal video surveillance,

— complete and constantly updated exchange of information on delegates and other participants in the event (name,

function, length of stay, accommodation, transport, etc.),

— arrangements with regard to VIPs and hotel security.

III.2. Maintaining public order and security

III.2.1. Public order and security

Adhering to the basic principles set out under Section I.2, the competent authorities of the organising Member State
should establish a clear overall policy for the police approach at international events. This overall policy could include
policies such as:

— police actions are characterised by guaranteeing the protection of peaceful demonstrations,

— the police should, through dialogue and a credible state of preparedness, maintain the initiative, thereby limiting or

preventing riots or larger disturbances,

— the police should, at its discretion and when appropriate, demonstrate a low level of police visibility and a high level

of tolerance regarding peaceful gathering and demonstrations,

— arrests should be made for purposes of criminal prosecution or temporary detention, etc. in accordance with national

legislation,

— police efforts should, in general, be concentrated on groupings that are planning to instigate disturbances or demon-

strate the desire to do so,

— cooperation with other Member States, third countries, EU bodies and international institutions on relevant areas such

as borders should be promoted.

The organising Member State of more than one event on its territory should ensure that the police policy on law enforce-
ment is, to the furthest possible extent, harmonised for the different events. Where appropriate, the policy may also be
coordinated with other Member States.

The competent authorities in the organising Member State should at an early stage initiate a dialogue with individuals and
groups (including activist groups and demonstrators), local authorities, relevant infrastructural services, the local popula-
tion and other key players in order to ensure that gatherings and legitimate demonstrations are carried out in a peaceful
manner. The dialogue should be based on shared responsibility. It should commence at an early preparatory stage and be
utilised as a tool before, during and after an event.

The establishment of a constructive and mutually respectful network will serve to prevent potential disturbances as well
as serve as an instrument for mediation in a confrontational situation.

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Dialogue structures or teams should be established at the national level and take into account the different cultures in the
different Member States in the preparation and implementation of their task (1).

Channels of communication between the competent authorities and the various organisations, civil associations and repre-
sentatives of demonstrators should be set up. The organisers of demonstrations and all relevant parties may be advised
on:

— practical matters (i.e. accommodation and logistics),

— relevant applicable legislation regarding demonstration, freedom of speech, civil disobedience, etc.,

— police policy on law enforcement in matters where discretion can be exercised, and instructions on the use of force by

the police,

— contact points within the police and other relevant authorities.

Distribution of the above information in different languages is a measure to be considered (e.g. through folders, websites).
The information may be supplied to foreign visitors through the respective contact points.

III.2.2. Dealing with criminal offences

The Member States' law enforcement agencies should — in accordance with the applicable legislation and the stated poli-
cies — aim at a systematic criminal investigation process towards offences committed in connection with violent demon-
strations or other disturbances during the major event.

All defined and sustainable criminal offences should, in principle and in full accordance with national law, lead to criminal
prosecution in the organising country or by competent legal authorities in another country. If an immediate law enforce-
ment action in the organising Member State is not possible, the other Member States should make every effort to identify
and prosecute their own nationals in accordance with national legislation, the present evidence and the circumstances of
each case.

The organising Member State should make arrangements to ensure that sufficient resources are available for arrests and
investigation of criminal offences, and that sufficient facilities are available for custody and pre-trial detention. It is advi-
sable to plan for a worst-case scenario with larger numbers of perpetrators.

Accordingly, the law enforcement authorities should be geared to tackling a larger quantity of work and have the appro-
priate capacity to:

— make speedy decisions on the use of pre-trial detention,

— make speedy decisions on investigation measures requiring a decision by a court of law,

— try a larger number of criminal cases,

— respond to legal requests from other Member States.

III.2.3. Terrorist threats

Due to the fact that the EU and some of its Member States are important players in international politics, the EU and its
Member States are likely to be targets of politically or religiously motivated international terrorists. Apart from interna-
tional terrorists attacking the EU or its Member States at major events, there is a possibility of attacks by terrorist groups
or organisations located within the EU or its Member States.

The aims of such terrorist attacks could be the event itself, VIPs, politicians of the EU, national delegations of Member
States or the public taking part in the event. The presence of the international media is an important point from the
perpetrators' perspective, since this offers a platform for the presentation of the group's or organisation's ideology.

For the prevention of terrorist attacks, information and intelligence about terrorist groups and organisations is essential
and should be available at all times. Therefore it is important for the organising Member State and its law enforcement
agencies to share information and intelligence in general and as appropriate to the event. The law enforcement agencies
should decide which terrorist groups, organisations and individuals could be relevant, and check their own data base
according to the event. In addition, all other Member States should independently contribute relevant information with
respect to those groups, organisations and individuals.

The selection of suitable, necessary and appropriate security measures should be based on threat assessment and risk
analysis.

(1) Elements listed on page 3 of the Conclusions of the sub-workgroup EUCPN JAI 82 of 27 November 2001.

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III.3. Operational cooperation with other Member States

III.3.1. Cross-border cooperation

Cross-border cooperation will be necessary when the organising Member State and involved countries implement a flex-
ible, joint border regime to intensify police efforts in the border regions adapted to the concrete situation or threat. If
appropriate, joint or coordinated preventive patrols and controls should be carried out.

For Member States applying the relevant parts of the Schengen acquis, Articles 23 to 31 of the Schengen Border Code (1)
on temporary reintroduction of border control at internal borders can be a useful instrument to prevent individuals or
groups who are considered to pose a potential threat to the maintenance of public law and order and/or security from
travelling to the location of the event.

The necessary arrangements for a quick and efficient implementation of the potential expulsion measures should therefore
be prepared.

III.3.2. Operational support

The organising Member State may, in accordance with national legislation (2), request the deployment of police or intelli-
gence officers for operational support from another Member State for a specific event. A detailed request for operational
support, including an account of the reasons for the request, should be made at the earliest possible stage. To this end a
standard form is set out in Annex A.

Depending on the type of requested support, the appointed officer(s) should have the necessary knowledge and experience
relevant to the designated tasks.

Any operational support provided by foreign officers should be included in the operational plans of the competent autho-
rities of the organising State. Accordingly, foreign officers should:

— be included to the furthest possible extent in the operational information structure,

— be briefed on the operational plans and relevant policies, including instructions on the use of force, etc., in one of

their working languages,

— be offered the opportunity to acquaint themselves with the venue and deployed police forces, etc., prior to the event,

— attend all relevant briefing sessions (i.e. relevant to their task and where the briefing is in a language they understand),

and

— where appropriate, be actively included in the police deployment on the ground.

The organising competent authorities are responsible for the physical security of the foreign officers. It is the responsibility
of the foreign officers to ensure that their actions do not cause unnecessary conflict, danger or unjustified risks.

When deployed on the ground, foreign officers should at all times refer to and, as a rule, be under the supervision of
members of the host country's competent authorities who are properly briefed on the operational plan and able to
communicate in a language that the foreign officers understand. The communication lines between foreign officers, the
host contact(s), the management of the police forces deployed and other key players should be efficient and fully func-
tional during the event and, to the necessary extent, also before and after the event.

III.3.3. Liaison officers (3)

At the request of the organising Member State, each Member State or EU/other competent organisation may appoint
liaison officers for an event, where relevant. A request for liaison officers should be made at the earliest possible stage and
no later than six weeks prior to the event. To this end a standard form is set out in Annex A.

Interested Member States may request an invitation to send a liaison officer to the organising Member State.

(1) Regulation (EC) No 562/2006 of the European Parliament and of the Council of 15 March 2006 establishing a Community Code on the

rules governing the movement of persons across borders (Schengen Borders Code) (OJ L 105, 13.4.2006, p. 1).

(2) Including Article 26 of the Prüm Treaty.
(3) See point II(1)(c) of Conclusions adopted by the Council and the representatives of the Governments of the Member States on 13 July 2001

on security at meetings of the European Council and other comparable events.

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Liaison officers may be exchanged in accordance with bilateral arrangements between the organising Member State and
other Member States involved.

The liaison officer should be appointed no later than two weeks before an event, at which point the cooperation should
commence. The organising State should, in close collaboration with the other Member States, decide upon the appoint-
ment and tasks of the liaison officers through their respective contact points.

The liaison officer, according to his/her skills, can be assigned to (any of) the host contact point(s) to take charge of
communication with the home State, in which case the appropriate means of communication should be provided by the
organising Member State.

Liaison officers should play an advisory and assisting role. The foreign liaison officers should be unarmed and have no
official police authority in the host country (1). Depending on their specific task, liaison officers should have appropriate
experience in the maintenance of law and order or the field of counter-terrorism and, in particular, should have:

— a thorough knowledge of their national organisation and authorities,

— experience in maintaining public law and order at high profile events,

— access to all useful information sources in their home State, including information on extremism and other relevant

groupings from police as well as other relevant sources,

— the ability to organise intelligence efforts nationally prior to and during the event and analyse relevant information,

— good knowledge of the working language(s) chosen by the organising Member State.

Liaison officers should immediately upon their arrival report to their assigned contact point in order to clarify their desig-
nated tasks and mandate. The organising Member State will organise this accreditation process.

II.3.4. Observers

Member States may, with the consent of the organising Member State, send observers to gather experience in security and
the maintenance of law and order at international events for future events in their home countries. If so requested, the
observer may provide an input for the evaluation undertaken by the organising Member State.

Observers should, to the fullest possible extent, be permitted to attend planning sessions, briefings, coordination meetings,
operational deployments and other activities in order to maximise the benefit of the visit. Observers should immediately
upon their arrival report to the assigned contact point. The organising Member State will organise the accreditation
process.

III.3.5. Financial arrangements and equipment

The organising Member State should usually cover the accommodation and subsistence costs of invited foreign officers
travelling to its territory. Travelling costs are usually covered by the home country.

All costs related to observers sent to the organising Member State should be borne by the sending State. The organising
Member State could, if possible, provide the necessary means of communication and other facilities for the observers.

The organising Member State may arrange for support from other Member States with regard to temporary provision of
equipment or other resources when possible, through bilateral/multilateral Agreements.

III.3.6. Communication plan

An adequate flow of information between police authorities and other services should be secured by means of a detailed
communication plan. All involved parties within the organising Member State should develop a joint communication
strategy to avoid overlaps or the dissemination of incomplete information.

In order to avoid gaps in knowledge (e.g. language) there should be integration of liaison officers or other personnel
within the communication plan.

Other forces (e.g. fire brigade, rescue services) should also be integrated into the communication plan.

(1) Article 2 of Joint Action 97/339/JHA.

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III.4. Media strategy

In order to ensure an accurate and timely media coverage of international events, a pre-defined strategy for relations with
the media should be in place before, during and after an event.

The media should be given the fullest possible degree of freedom to cover the event, thus safeguarding the right to free
expression of opinions in accordance with the European Convention for the Protection of Human Rights and Funda-
mental Freedoms. The media strategy should be geared towards openness and transparency.

It is recommended that a single point of contact be appointed for the media to ensure a coordinated media coverage. Well
in advance of the event, the organising Member State should establish an overall media strategy to include, inter alia:

— designation of a point of contact for the media which will direct the media to the relevant spokespersons,

— designation of the area of competence of each spokesperson, and

— the information to be given to the public on police measures and the steps which will be taken in the event of distur-

bances.

III.5. Instruction, training and exercise

The development of the European instruction, training and exercise (ITE) programme is based on international strategic
agreements and jointly-developed procedures and working methods. By participating in ITE activities, officials, teams,
organisations and countries can prepare for events such as those described in this handbook (1).

Major events as defined in this handbook involve international and cross-border aspects and require:

— exchange of information between the Member States regarding the event (information management),

— knowledge of police organisation in the organising Member State,

— acquisition of experience of major events and exchanges of information thus gained: seminars on lessons learned and

case studies.

The above elements can then be used as input allowing this handbook to be continually updated and improved.

European Police College (CEPOL) has a role to play in the development, design and practice of ITE. Where possible,
ITE activities should be integrated into existing CEPOL processes and products.

IV. EVALUATION

IV.1. Event-related evaluation

The organising Member State should initiate an evaluation of security activities during the event and other relevant
factors. All key personnel should be invited to contribute to the evaluation, which should be based on the prior planning
of the event. In the evaluation process, the organising Member State may make use of evaluations from other Member
States, but this should be agreed in advance.

The organising State should assemble an evaluation report as soon as possible once the event has ended. Where incidents
of any kind have arisen, the evaluation report should also include an incident report.

Following the event, a debriefing should be held and a general evaluation report regarding relevant security aspects drawn
up. The report should make special reference to public order disturbances (or absence thereof), terrorist threats and inci-
dents, criminal offences, groups involved and lessons learned.

The report and/or lessons learned should form the basis for the ITE process (see III.5). CEPOL should ensure the imple-
mentation of international lessons learned in the ITE programme. The individual Member States are responsible for their
implementation at national level. The report will be distributed by CEPOL to national police academies.

The report should be distributed through the event-related contact point(s) to the relevant EU bodies and other involved
or otherwise interested countries or bodies in order to ensure that lessons learned or recommendations are made available
for future organisers of a major event with an international dimension.

(1) The responsibility for ITE activities at major events rests with the Member State in which the event takes place. This means that Member
States are themselves responsible for ensuring that ITE activities are managed effectively, and this handbook therefore contains no further
assistance or instructions in this regard.

C 314/14

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Official Journal of the European Union

22.12.2007

IV.2. Strategic evaluation

In order to share experience and best practices an expert meeting should be held whenever needed, to be organized by
the competent Council working party.

The participants should be senior police officers with experience in maintaining public law and order at major events
with an international dimension. One of the topics of this expert meeting should be the further development and adjust-
ment of this handbook in the light of experience from recent events.

STANDARD FORM FOR THE REQUEST FOR LIAISON OFFICERS OR OFFICERS TO PROVIDE OTHER TYPES
OF OPERATIONAL SUPPORT

ANNEX A

1. Type of support requested (liaison officer, spotter, mediator or other)

2. Event(s)

3. Period

4. Place of station

5. Description of tasks (as detailed as possible)

6. Language skills (working languages of the event)

7. Other specific skills (knowledge of particular groups, mediation experience, etc.)

8. Tasks to prepare ahead of arrival:

— communication with the home State,

— gathering of specific types of information,

— other tasks.

9. Means of communication (mobile phone, Internet)

10. Other types of required equipment

11. Please provide a reply by

22.12.2007

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Official Journal of the European Union

C 314/15

RISK ANALYSIS ON POTENTIAL DEMONSTRATORS AND OTHER GROUPINGS

ANNEX B

1. Name of group known and likely to demonstrate or in other ways affect the event

2. Composition, number of members

3. Distinguishing marks (clothes, logos, flags, slogans or other external characteristics)

4. Nature of the group (violent — is there a risk of disturbances?)

5. Demonstration methods and/or activist methods

6. Internal organisation and functioning of the group:

— leadership,

— communication means,

— other structural information.

7. Links to other groups (national or international)

8. Members previously involved in relevant incidents:

— type of incident,

— place (country),

— individually or in a group,

— convictions with reference to the above, in accordance with national law.

9. Behaviour:

— towards police services and actions,

— towards the local population,

— use of weapons,

— alcohol or drug consumption,

— wearing masks,

— pattern of behaviour at different types of events.

10. Links with and attitude towards the media (media strategy, spokesperson etc.)

11. Internet websites and bulletin boards etc.

12. Choice of travel route

13. Means of transport

14. Choice of accommodation

15. Length of stay

16. Information supplied by liaison officers in third countries on possible demonstrators or activists from these countries

17. Other relevant information

18. Sources of the information and analysis of the accuracy and reliability of the information provided

C 314/16

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Official Journal of the European Union

22.12.2007

ANNEX C

22.12.2007

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Official Journal of the European Union

C 314/17

ANNEX D

C 314/18

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Official Journal of the European Union

22.12.2007

ANNEX E

REFERENCE DOCUMENTS

— Convention on the establishment of a European Police Office (Europol Convention) (OJ C 316, 27.11.1995, p. 2)

— Council

Joint Action 97/339/JHA of 26 May 1997 with regard to cooperation on law and order and security

(OJ L 147, 5.6.1997, p. 1)

— Protocol integrating the Schengen acquis into the framework of the European Union (OJ C 340, 10.11.1997, p. 93)

— Treaty of Nice, Declaration on the venue for European Councils (OJ C 80, 10.3.2001, p. 85)

— Council Decision 2001/264/EC of 19 March 2001 adopting the Council's security regulations (OJ L 101, 11.4.2001,

p. 1)

— Council Resolution of 4 December 2006 concerning an updated handbook with recommendations for international
police cooperation and measures to prevent and control violence and disturbances in connection with football
matches with an international dimension, in which at least one Member State is involved (OJ C 322, 29.12.2006,
p. 1)

— Regulation (EC) No 562/2006 of the European Parliament and of the Council of 15 March 2006 establishing a Com-
munity Code on the rules governing the movement of persons across borders (Schengen Borders Code) (OJ L 105,
13.4.2006, p. 1)

— Treaty between the Kingdom of Belgium, the Kingdom of the Netherlands and the Grand Duchy of Luxembourg

concerning cross-border police intervention of 8 June 2004

— Convention between the Kingdom of Belgium, the Federal Republic of Germany, the Kingdom of Spain, the French
Republic, the Grand Duchy of Luxembourg, the Kingdom of the Netherlands and the Republic of Austria on the step-
ping up of cross-border cooperation, particularly in combating terrorism, cross-border crime and illegal migration
(Prüm Treaty) (Council document number 16382/06)

— Conflict management manual of guidance (Council document number 7047/01)

— Conclusions adopted by the Council and the representatives of the Governments of the Member States on 13 July
2001 on security at meetings of the European Council and other comparable events (Council document number
10916/01)

— Checklist regarding possible measures on the occasion of European Councils and other comparable events (Council

document number 11572/01)

— Strategic information concerning European Councils and other comparable events — Risk analysis (Council document

number 11694/01)

— Conclusions of the sub-workgroup EUCPN JAI 82 of 27 November 2001 (Council document number 14917/01)

— Handbook for the use of police authorities and services at international events such as meetings of the European

Council (Council document number 12637/02)

— Security at meetings of the European Council and other comparable events — International cooperation at the Laeken

European Council (Council document number 9029/02)

— Security handbook for European Councils and other similar events (Council document number 9069/02)

— Security at meetings of the European Council (Council document number 11836/02)

— Handbook for the cooperation between Member States to avoid terrorist acts at the Olympic Games and comparable

sporting events (Council document number 5744/04)

— The European Union Counter-Terrorism Strategy (Council document number 14469/05)

— Europol Support to Member States — Major International Sporting Events (Europol file number 2570-50r1).

ANNEX F

PERMANENT CONTACT POINTS CONCERNING PUBLIC ORDER

(Article 3(b) of Joint Action 97/339/JHA)

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Updates should be sent to: pcwp@consilium.europa.eu

MS

Service

Address

Telephone

Fax

E-mail

BE

Federal Police PCN/DAO

Ministry of the Interior, Crisis Centre

Fritz Toussaint 47
B-1050 Brussels

Hertogstraat 53
B-1000 Brussels

(32-2) 642 63 80

(32-2) 646 49 40

dga-dao@skynet.be

(32-2) 506 47 11

(32-2) 506 47 09

BG

CZ

DK

DE

EE

EL

ES

FR

International Operational Police

Directorate for
Cooperation
Ministry of the Interior

Police Presidium of the Czech Republic
International Police Co-operation Division

Danish National Police

Bundeskriminalamt

Bundesministerium des Innern

Central Law Enforcement Police

Strojnická 27
PO Box 62/MPS
CZ-Praha 7

Polititorvet 14
DK-1780 København V

Thaerstr. 11
D-65193 Wiesbaden

Lagezentrum
Alt-Moabit 101
D-10559 Berlin

Ädala 4E
EE-10614 Tallinn

Ministry of Public Order
International Police Cooperation Division

Kanellopoulou 4
GR-10177 Athens

Dirección general de la policía, Comisaría general
de seguridad ciudadana, Centro nacional de coor-
dinación

C/Francos Rodríguez 104
E-28039 Madrid

Ministère de l'intérieur
Direction Générale de la Police Nationale
Cabinet «Ordre Public»

11 rue des Saussaies
F-75008 Paris

(359) 22 82 28 34

(359) 29 80 40 47

NCB@mvr.bg

(420) 974 83 42 10

(420) 974 83 47 16

sirene@mvcr.cz

(45) 33 14 88 88

(45) 33 32 27 71

NEC@politi.dk

(49) 61 15 51 31 01

(49) 61 15 51 2141

@bka.bund.de

(49) 301 86 81 10 77

(49) 301 86 81 2926

poststelle@bmi.bund.de

(372) 612 39 00

(372) 612 39 90

julgestuspolitsei@jp.pol.ee

(30) 210 69 77 56 23

(30) 21 06 92 40 06

registry@ipcd.gr

(34) 913 22 71 90

(34) 913 22 71 88

cgsc.cgeneral@policia.es

(33) 140 07 22 84

(33) 140 07 64 99

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IE

IT

CY

LV

LT

LU

HU

MT

NL

MS

Service

Address

Telephone

Fax

E-mail

Office of Liaison and Protection Section,
An Garda Siochána

Dublin 8
Ireland

(353) 16 66 28 42

(353) 16 66 17 33

gdalp@iol.ie

Ministero dell'interno
Dipartimento della Pubblica Sicurezza
Ufficio Ordine Publico

Ministry of Justice and Public Order
Police Headquarters
— European Union and International Police

Cooperation Directorate

— Operations Office of the Cyprus Police Head-

quarters

Operative Control Bureau of Public Security
Department
Central Public Order Police Department
State Police

Brīvības iela 61
LV-1010 Riga

Piazza del Viminale 1
I-00184 Roma

(39) 06 46 52 13 09
(39) 06 46 52 13 15

(39) 06 46 53 61 17

cnims@interno.it

CY-Nicosia, 1478

(357) 22 80 89 98 (24h)
357) 22 80 80 80 (24h)

(357) 22 30 51 15
(357) 22 80 86 05 (24h)

euipcd@police.gov.cy

(357) 22 80 80 78
(357) 99 21 94 55

(371) 707 54 30
(371) 707 53 10

(357) 22 80 85 94

operations.office@police.gov.cy

(371) 727 63 80

armands.virsis@vp.gov.lv
vpdd@vp.gov.lv

Lithuanian Criminal Police Bureau
International Liaison Office

Liepyno 7
LT-08105 Vilnius

(370-5) 271 99 00

(370-5) 271 99 24

office@ilnb.lt

Direction Générale de la Police Grand-Ducale
Direction des Opérations
Centre d'Intervention National

L-2957 Luxembourg

(352) 49 97 23 46

(352) 49 97 23 98

cin@police.etat.lu

International
Centre
National Police

Law Enforcement

Cooperation

Teve utca 4-6
H-1139 Budapest

(36-1) 443 55 57

(36-1) 443 58 15

intercom@orfk.police.hu

Malta Police Force
Police General Headquarters

M-Floriana

(356) 21 22 40 01
(356) 21 25 21 11

(356) 21 23 54 67
(356) 21 24 77 94

cmru.police@gov.mt

Ministry of the Interior and Kingdom Relations,
National Crisis Centre

PO Box 20011
2500 EA The Hague
The Netherlands

(31) 704 26 50 00
(31) 704 26 51 51

(31) 703 61 44 64

ncc@crisis.minbzk.nl (24h) (NL/EN)

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PL

PT

RO

SI

SK

FI

SE

UK

MS

Service

Address

Telephone

Fax

E-mail

Federal Ministry of the Interior
Directorate General for Public Safety
Operations and Crisis Coordination Centre

Minoritenplatz 9
A-1014 Wien

(43) 15 31 2 6 32 00
(43) 15 31 2 6 37 70 (24h)

(43) 15 31 2 6 31 20 (24h)
(43) 15 31 26 10 86 12 (e-fax,
24h)

ekc@bmi.gv.at (24h)

General Headquarters of Police
Crises Management and Anti Terrorism Bureau

ul. Puławska 148/150
PL-02-624 Warszawa

contact point concerning counter-terrorism
Division on Combating Terrorist Acts
Central Bureau of Investigation
National Police Headquarters

Ministério da Administração Interna
Gabinete Coordenador de Segurança

Av. D. Carlos I- 7o
P-1249-104 Lisboa

International Police Cooperation Centre (IPCC)

Operational Anti-Terrorist
Coordination Centre
Service)

(Romanian

Information

Calea 13 Septembrie 1-5
RO-Bucharest

Bulevardul Libertatii 14-16
RO-Bucharest

International Police Cooperation Sector in Crim-
inal Police Directorate

Štefanova 2
SLO-1000 Ljubljana

Prezídium Policajného zboru
Úrad medzinárodnej policajnej spolupráce

Pribinova 2
SK-812 72 Bratislava

Helsinki Police Department
Operational Command Centre

National Criminal Police,
Cooperation Division (IPO)

International Police

Home Office
Public Order Unit

Serious Organised Crime Agency International
Crime

Pasilanraitio 13
FI-00240 Helsinki

POB 12256
S-10226 Stockholm

2 Marsham Street
London SW1P 4DF
POB 8000
London SE 11 5EN
United Kingdom

(48-22) 601 36 40
(48-66) 763 13 25

(48-22) 601 32 75

(48-22) 601 32 37

ncbwarsaw@policja.gov.pl

(48-22) 601 42 93

counterterror@policja.gov.pl

(351) 213 23 64 09

(351) 213 23 64 25

gsc@sg.mai.gov.pt

(40) 213 16 07 32

(40) 213 12 36 00

ccpi@mai.gov.ro

(40) 214 02 35 98

(40) 213 45 10 66

ipct@dcti.ro

(386) 14 72 47 80

(386) 12 51 75 16

interpol.ljubljana@policija.si

(421) 961 05 64 50

(421) 961 05 64 59

spocumps@minv.sk

(358-9) 189 40 02

(358-9) 189 28 21

johtokeskus@helsinki.poliisi.fi

(46) 84 01 37 00

(46) 86 51 42 03

ipo.rkp@polisen.se

(44) 20 70 35 35 09
(44) 20 70 35 18 10

Christian.Papaleontiou@homeoffice.
gsi.gov.uk
David.Bohannan@homeoffice.gsi.
gov.uk

(44) 20 73 28 81 15

(44) 20 73 28 81 12

london@soca.x.gsi.gov.uk

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