2007/756/EC: Commission Decision of 9 November 2007 adopting a common specification of the national vehicle register provided for under Articles 14(4) and (5) of Directives 96/48/EC and 2001/16/EC (notified under document number C(2007) 5357)
Date: 2007-11-09
Institutions: European Commission
Subjects: data recording, exchange of information, rail transport, technical regulations, trans-European network, vehicle

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COMMISSION

COMMISSION DECISION

of 9 November 2007

adopting a common specification of the national vehicle register provided for under Articles 14(4)
and (5) of Directives 96/48/EC and 2001/16/EC

(notified under document number C(2007) 5357)

(2007/756/EC)

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty
Community,

establishing the European

Having regard to Council Directive 96/48/EC of 23 July 1996
on the interoperability of the trans-European high-speed rail
system (1), and in particular Articles 14(4) and (5) thereof,

Having regard to Directive 2001/16/EC of 19 March 2001 of
the European Parliament and of the Council on the interope-
rability of the trans-European conventional rail system (2), and
in particular Articles 14(4) and (5) thereof,

Whereas:

(1) Where Member States authorise the placing in service of
rolling stock, they have to ensure that an identification
code is assigned to each individual vehicle. This code
should then be entered in a national vehicle register
(hereafter NVR). This register must be accessible for
from
consultation
competent authorities and stakeholders. The different
national registers should be consistent as regards data
contents and data formatting. This requires their estab-
lishment on the basis of common operational and
technical specifications.

representatives

authorised

by

(2)

The common specifications for
the NVR should be
adopted on the basis of the draft specification prepared
by the European Railway Agency (hereafter the Agency).
These draft specifications should include in particular the
definition of: the content, the functional and technical
architecture,
the operating modes,
the data format,
including rules for data input and consultation.

(3)

This Decision has been prepared on the basis of the
recommendation of
the Agency No ERA/REC/INT/
01-2006 dated 28 July 2006.

(1) OJ L 235, 17.9.1996, p. 6. Directive as

last amended by

Commission Directive 2007/32/EC (OJ L 141, 2.6.2007, p. 63).

(4)

(5)

(6)

(7)

The NVR of a Member State should contain all vehicles
authorised in that Member State. However freight wagons
and passenger cars should be only registered in the NVR
of
the Member State where they are first placed in
service.

A standard form should be used for purposes of vehicles
registration, confirmation of registration, alteration of
registration item(s) and confirmation of the change(s).

(hereafter VVR) managed by

Each Member State should establish a computer-based
NVR. All NVRs should be linked to a central Virtual
Vehicle Register
the
Agency in order to establish the register of documents
on interoperability provided for Article 19 of Regulation
(EC) No 881/2004 (3). The VVR should allow users to
search all NVRs through a single portal and enable
exchange of data between national NVRs. However, for
technical reasons, the link to the VVR cannot be set up
immediately. Therefore, Member States should only be
their NVRs to the central VVR
required to connect
once the effective functioning of
the VVR has been
demonstrated. To this end, the Agency will carry out a
pilot project.

According to item No 8 of the minutes of the meeting
No 40 of the Regulatory Committee established under
Article 21 of Directive 2001/16/EC, all existing vehicles
should be registered in the NVR of the Member State
where they were formerly registered. The transfer of
data should take into account an adequate transition
period and data availability.

In accordance with Article 14(4)(b) of Directive 96/48/EC
and Article 14(4)(b) of Directive 2001/16/EC, the NVR
should be kept and updated by a body independent of
any railway undertaking. Member States should inform
the Commission and the other Member States of the
body which they have designated for this purpose, inter
alia,
in order to facilitate the exchange of information
between these bodies.

(2) OJ L 110, 20.4.2001, p. 1. Directive as

last amended by

(3) OJ L 164, 30.4.2004, p. 1, as corrected by OJ L 220, 21.6.2004,

Commission Directive 2007/32/EC).

p. 3.

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(8)

(9)

of

Independent

Some Member States have an extensive 1 520 mm gauge
network operating a fleet of wagons that is common to
the Commonwealth
(CIS)
countries. This has resulted in a common registration
system that is an important element of the interope-
rability and safety of
this 1 520 mm network. This
specific situation should be recognized and specific
rules established to avoid lack of consistency in the
EU- and CIS-related obligations for the same vehicle.

States

The rules laid down in Annex P of the TSI on traffic
operations and management are applicable with regard to
the numbering system of vehicles for the purpose of
registration in the NVR. The Agency will develop a
guide for the harmonised application of these rules.

(10)

The measures provided for
in this Decision are in
accordance with the opinion of the Committee estab-
lished under Article 21 of Directive 96/48/EC,

HAS ADOPTED THIS DECISION:

Article 1

The common specifications of the National Vehicle Register in
accordance with Article 14(5) of Directive 96/48/EC and Article
14(5) of Directive 2001/16/EC, as set out in the Annex, are
hereby adopted.

Article 2

When registering vehicles after the entry into force of
this
Decision, Member States shall use the common specifications
laid down in the Annex.

Article 3

shall designate a national body which shall be responsible for
the keeping and updating of the National Vehicle Register. This
body can be the National Safety Authority of the Member State
concerned. Member States
these bodies
cooperate and share information in order to ensure that data
changes are communicated in a timely manner.

shall ensure that

2. Member States shall inform the Commission and the other
the entry into force of
Member States, within one year of
this decision, of
the body designated in accordance with
paragraph 1.

Article 5

1.
Rolling stock placed in service for the first time in Estonia,
Latvia or Lithuania and intended to be used outside the
European Union as part of common 1 520 mm rail system
wagons fleet shall be registered in both the NVR and the Infor-
mation Database of the Council of Railway Transport of the
Commonwealth of Independent States. In this case, the 8-digit
numbering system may be applied instead of the numbering
system specified in the Annex.

2.
Rolling stock placed in service for the first time in a third
country and intended to be used inside the European Union as
part of the common 1 520 mm rail system wagons fleet shall
in conformity with
not be registered in the NVR. However,
article 14(4) of Directive 2001/16/EC,
it must be possible to
retrieve information listed in Article 14(5)(c), (d) and (e) from
the Information Database of
the CIS Council of Railway
Transport.

This Decision is addressed to the Member States.

Article 6

Member States shall register existing vehicles as provided for in
section 4 of the Annex.

Done at Brussels, 9 November 2007.

Article 4

1.
In accordance with Article 14(4)(b) of Directive 96/48/EC
and Article 14(4)(b) of Directive 2001/16/EC, Member States

For the Commission

Jacques BARROT
Vice-President

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ANNEX

1.

DATA

The following list presents the proposed data format of the NVR.

The item numbering follows the logic of the proposed standard registration form in Appendix 4.

In addition, field(s) for comments may be added such as identification of vehicles under investigation (see Section
3.4).

1.

Content

European Vehicle Number

Compulsory

Numeric identification code as defined in Annex P of the TSI on
‘traffic operation and management’ (hereafter OPE TSI) (1).

Format

1.1. Number

12 digit (*)

2.

Content

1.2.

Previous number (if applicable, for renumbered vehicle)

12 digit (*)

Member State and NSA

Compulsory

Identification of the Member State and NSA where the vehicle has
been authorised. For vehicles coming from a third country, the MS
where it was authorised.

Format

2.1. Member State numeric code as defined in Annex P of OPE

a 2-digit code

TSI

2.2. Name of the NSA

Text

3.

Manufacturing year

Compulsory

Content

The year in which the vehicle left the factory.

Format

3.

Manufacturing year

YYYY

4.

Content

EC reference

Compulsory

References to the ‘EC’ declaration of verification and the issuing
body (the contracting entity).

Format

4.1. Date of the declaration

4.2.

EC reference

4.3. Name of the issuing body (contracting entity)

4.4. Registered business number

4.5. Address of the organisation, street and number

4.6. Town

4.7. Country code

4.8.

Postcode

Date

Text

Text

Text

Text

Text

ISO

Alphanumeric code

_____________
(1) On 11 August 2006, the Commission adopted Decision 2006/920/EC concerning the technical specification of interoper-
ability relating to the subsystem ‘Traffic Operation and Management’ of the trans-European conventional rail system (notified
on 14 August 2006). The corresponding TSI for High-Speed is expected to be adopted in 2007 and uses the same
numbering system.

(*) According to Article 5.1 of this Decision, the 8-digit numbering system of the Council of Railway Transport of the

Commonwealth of Independent States might also apply.

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5.

Reference to the Register of Rolling Stock

Compulsory

Content

Reference to the entity in charge of the register of RS (1).

Format

5.1.

Entity in charge of the register

5.2. Address of the entity, street and number

5.3. Town

5.4. Country code

5.5.

Postcode

5.6.

E-mail address

Text

Text

Text

ISO

Alphanumeric code

E-mail

5.7. Reference allowing the retrieval of the relevant technical data

Alphanumeric code

of the Rolling Stock register

6.

Restrictions

Compulsory

Content

Any restrictions on how the vehicle may be used.

Format

6.1. Coded restricitons
(see Appendix 1)

6.2. Non-coded restrictions

7.

Owner

Content

Identification of the owner of the vehicle.

Format

7.1. Name of the organisation

7.2. Registered business number

7.3. Address of the organisation, street and number

7.4. Town

7.5. Country code

7.6.

Postcode

8.

Keeper

Content

Identification of the keeper of the vehicle.

Format

8.1. Name of the organisation

8.2. Registered business number

8.3. Address of the organisation, street and number

8.4. Town

8.5. Country code

8.6.

Postcode

8.7. VKM – optional

Optional

Code

Text

Text

Text

Text

Text

ISO

Alphanumeric code

Compulsory

Text

Text

Text

Text

ISO

Alphanumeric code

Alphanumeric code

_____________
(1) The registers provided for in Article 22a of Directive 96/48/EC and Article 24 of Directive 2001/16/EC.

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9.

Entity in charge of maintenance

Compulsory

Content

Reference to the entity in charge of the maintenance (1).

Format

9.1.

Entity in charge of the maintenance

9.2. Address of the entity, street and number

9.3. Town

9.4. Country code

9.5.

Postcode

9.6.

E-mail address

Text

Text

Text

ISO

Alphanumeric code

E-mail

10.

Content

Withdrawal

Compulsory when applicable

Date of official scrapping and/or other disposal arrangement and
the code for the withdrawal mode.

Format

10.1. Mode of disposal
(see Appendix 3)

10.2. Withdrawal date

2-digit code

Date

11.

MS where the vehicle is authorised

Compulsory

Content

List of the MS where the vehicle is authorised.

Format

11. Member State numeric code as defined in Annex P.4 of OPE

List

TSI

12.

Content

Authorisation number

Compulsory

Harmonised authorisation number for placing in service, generated
by NSA.

Format

12. Authorisation number

Alphanumeric code based on
EIN, see Appendix 2.

13.

Content

Authorisation of placing in service

Compulsory

Date of authorisation for placing in service (2) of the vehicle and its
validity.

Format

13.1. Date of the authorisation

Date (YYYYMMDD)

13.2. Authorisation valid until

Date (included)

13.3. Suspension of authorisation

Yes/No

2.

ARCHITECTURE

2.1.

Links with other registers

Several registers are being set up as a consequence of the new EU regulatory regime. The table below summarises
which registers and databases might have links with the NVR when they are implemented.

(1) This entity can be the Railway Undertaking using the vehicle, a subcontractor to it, or the keeper.
(2) Authorisation delivered in accordance with Article 14 of Directive 96/48/EC or Directive 2001/16/EC.

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Register or Databases

Entity responsible for

Other entities having access to

NVR
(Interoperability Directives)

RE (1)/NSA

Other NSA/RE/RU/IM/IB/RB/Keeper/
Owner/ERA/OTIF

RRS
(Interoperability Directives)

To be decided by Member States

RU/IM/NSA/ERA/OTIF/Keeper/
Workshops

RSRD
(TAF TSI & SEDP)

WIMO
(TAF TSI & SEDP)

Keeper

RU/IM/NSA/ERA/Keeper/Workshops

Not yet decided

RU/IM/NSA/ERA/Keeper/Workshops/
User

Railway rolling stock registry (2)
(Cape Town Convention)

Registrar

Public

OTIF register
(COTIF 99 — ATMF)

OTIF

Competent Authorities/RU/IM/IB/RB/
Keeper/Owner/ERA/OTIF Sec.

It is not possible to wait for the development of all registers for implementing the NVR. Therefore the speci-
fication of the NVR must allow for later interfacing with the other registers. To this end:

— RRS: reference is made to this in the NVR, by mentioning the entity responsible for the RRS. The key for

linking both registers shall be item No 5.7,

— RSRD: this includes some ‘administrative’ items of the NVR. Under specification within the TAF TSI SEDP.

The SEDP shall take account of the NVR specification,

— WIMO: this includes data from RSRD and maintenance data. No link with the NVR is foreseen,

— VKMR: this should be managed by ERA and OTIF in cooperation (ERA for the EU and OTIF for all non-EU
OTIF Member States). The keeper is recorded in the NVR. The TSI OPE specifies other global central registers
(such as vehicle type codes, interoperability codes, country codes, etc.) that should be managed by a ‘central
body’ resulting from a cooperation of ERA and OTIF,

— railway rolling stock registry (Cape Town Convention): this is a registration of financial information related to
mobile equipment. This register may be developed as a result of the Diplomatic conference to be held in
February 2007. There is a possible link because the UNIDROIT register needs information on the vehicle
number and owner. The key for linking both registers shall be the EVN,

— OTIF register: the OTIF register will be specified taking account of this Decision and the other EU registers.

The definition of the architecture of the whole system, as well as the links between the NVR and the other
registers, will be specified in such a way so as to allow retrieval of the requested information when necessary.

2.2.

The EU global NVR architecture

The NVR registers shall be implemented by means of a decentralised solution. The objective is to implement a
search engine on distributed data, using a common software application, which allows Users to retrieve data from
all the Local Registers (LR) in the Member States.

NVR data is stored at national level and will be accessible by using a web-based application (with its own web
address).

(1) The registration entity (hereafter RE) is the entity designated by each Member State, in accordance with Article 14(4)(b) of Directive

96/48/EC and Article 14(4)(b) of Directive 2001/16/EC, for keeping and updating the NVR.

(2) As provided for in the Draft Protocol to the convention on international interests in mobile equipment on matters specific to railway

rolling stock.

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The European Centralised Virtual Vehicle Register (EC VVR) is composed of two subsystems:

— the Virtual Vehicle Register (VVR), which is the central search engine in ERA,

— the National Vehicle Register(s) (NVR), which are the LR in the MS,

Figure 1

EC-VVR architecture

This architecture is based on two complementary subsystems that enable searches on data which are stored
locally in all MS and consists of:

— establishing computerised registers at the national level and opening them to cross-consultation,

— replacing paper registers by computerised records. This will allow the MS to manage and share information

with other MS,

— allowing connections between the NVRs and the VVR, using common standards and terminology.

The main principles of this architecture are:

— all NVRs will become part of the computer-based network system,

— all MS when accessing the system will view the common data,

— double registration of data and the related possible errors will be avoided once the VVR has been established,

— up-to-date data.

This architecture will be implemented through the following steps:

— adoption of this Decision,

— implementation of a pilot project by the Agency, including the VVR with at least three Member States’ NVRs

connected to it, including a successful connection of an existing NVR using a translation engine,

— evaluation of the pilot project and, where appropriate, updating of this decision,

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— publication by the Agency of the specification to be used by Member States to connect their NVRs with the

central VVR,

— as a last step, by a separate decision and following an evaluation of the pilot project, the connection of all

national NVRs to the central VVR.

3.

OPERATING MODE

3.1.

The use of the NVR

The NVR shall be used with the following purposes:

— record of authorisation,

— record of the EVN allocated to vehicles,

— looking for Europe-wide, brief information related to a particular vehicle,

— follow up legal aspects like obligations and juridical information,

— information for inspections mainly related to safety and maintenance,

— enable contact with the owner and keeper,

— cross-check some safety requirements before issuing Safety Certificate,

— follow up a particular vehicle.

3.2.

Application forms

3.2.1. Application for registration

The form to be used is in Appendix 4.

The entity applying for a vehicle registration ticks in the box corresponding to ‘New registration’. It then fills in
the first part of the form with all the necessary information from item 2 to item 9 & item 11 and then forwards
it to the:

— RE of the MS where registration is sought,

— RE of the first MS where it intends to operate for a vehicle coming from a third country.

3.2.2. Registering a vehicle and issuing a European Vehicle Number.

In the case of first registration, the RE concerned issues the European Vehicle number.

It is possible to have an individual registration form per vehicle or a single form for a whole set of vehicles of the
same series or order attached with a list of the vehicle numbers.

The RE shall take reasonable steps to ensure the accuracy of the data it enters in the NVR. To this end the RE can
request information from other REs, in particular when the entity applying for registration in a Member State is
not established in that Member State.

3.2.3. Changing one or more registration item(s)

The entity applying for a change of its vehicle registration item(s):

— ticks in the box corresponding to ‘Modification’,

— fills in the actual EVN (item No 0),

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— ticks in the box related to the modified item(s),

— indicates the new content of the modified item(s), and then forwards the form to the RE of any Member State

where the vehicle is registered.

The use of the standard form might not be sufficient for certain cases. If necessary, the RE concerned may,
therefore use additional documents, either paper or electronic.

Should a keeper change, it is the responsibility of the keeper currently registered to notify the RE and the RE has
to notify the new keeper of the change of registration. The former keeper is only removed from the NVR and
relieved of his responsibilities when the new keeper has acknowleged the acceptance of keeper status.

Should an owner change, it is the responsibility of the owner currently registered to notify the RE. Then the
former owner will be removed from the NVR. The new owner may request his details to be entered into the
NVR.

Following the registration of changes, the NSA may deliver a new authorisation number and in some cases a new
EVN.

3.2.4. Withdrawal of registration

The entity applying for a withdrawal of registration ticks in the box corresponding to ‘Withdrawal’. It then fills in
the item No 10 and forwards it to the RE of any Member State where the vehicle is registered.

The RE delivers the withdrawal registration by filling in the date of withdrawal and acknowledging the withdrawal
to the said entity.

3.2.5. Authorisation in several Member States

When a vehicle already authorised and registered in one Member State is authorised in another Member State, it
needs to be registered in the NVR of the latter Member State. However, in this case, only data related to Items 1,
2, 6, 11, 12 and 13 have to be recorded, as these data only relate to the latter Member State.

As long as the VVR and the link with all NVRs are not fully operational, the Registration Entities concerned shall
exchange information in order to ensure that data relating to the same vehicle is consistent.

Freight wagons and passenger cars are only registered in the NVR of the Member State where they are first placed
in service.

3.3.

Access rights
The access rights to data of a NVR from a given MS ‘XX’ are listed in the table below, in which the access codes
are defined as follows:

Access code

Type of access

0.

1.

2.

3.

4.

No access

Restricted consultation (conditions in column ‘Read rights’)

Unrestricted consultation

Restricted consultation and updating

Unrestricted consultation and updating

Each RE shall have full access and update rights only for the data in its own database. Therefore, the access
coding is shown as 3.

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Entity

Definition

Read rights

Update rights

Item No 7

All other
items

RE/NSA‘XX’

Other NSA/REs

ERA

Registration Entity/
NSA in MS ‘XX’

Other NSAs and/or
other Registration
Entities.

European Railway
Agency

All data

All data

All data

None

All data

None

Keepers

Vehicle Keeper

All data of vehicles for
which he is keeper

None

Fleet managers

Managing vehicles as
appointed by the
Keeper

Vehicles for which he
has been appointed by
the keeper

None

Owners

Owner of the vehicle

All data of vehicles for
which he is owner

None

RUs

IMs

Train Operator

All data based on
vehicle number

None

Infrastructure Manager All data based on

None

IBs and RBs

Checking and auditing
bodies notified by MS

vehicle number

All data for vehicles
being checked or
audited

Other legitimate
users

All casual users
recognised by NSA or
ERA

To define occasional,
duration could be
limited

None

None

4

2

2

1

1

1

0

0

2

0

4

2

2

1

1

1

1

1

2

1

3.4.

Historical records

All data in the NVR must be retained for 10 years from the date a vehicle is withdrawn and de-registered. As a
minimum, for the first three years data must be available online. After three years data may be kept either
electronically, in paper form or any other archival system. If at any time during the 10-year period an inves-
tigation involving a vehicle or vehicles is started, data relating to these vehicles must be retained beyond the
10-year period if so required.

Any changes in the NVR should be recorded. The management of the historical changes could be solved by IT
technical functions.

4.

EXISTING VEHICLES

4.1.

Considered data content

Each of the 13 retained items have been considered in order to specify which of them are compulsory and which
are not.

4.1.1.

Item No 1 — European Vehicle Number (Compulsory)

a) Case of vehicles already numbered with a 12-digit identification

Countries where there is a unique country code: the vehicles should keep their current number. The 12-digit
number should be registered as such without any modification.

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Countries where there are both a main country code and a specific code allocated formerly:

— Germany with the main country code 80 and the specific code 68 for AAE (Ahaus Alstätter Eisenbahn),

— Switzerland with the main country code 85 and the specific code 63 for BLS (Bern-Lötschberg-Simplon

Eisenbahn),

— Italy with the main country code 83 and the specific code 64 for FNME (Ferrovie Nord Milano Esercizio),

— Hungary with the main country code 55 and the specific code 43 for GySEV/ROeEE (Győr-Sopron-Ebenfurti

Vasút Részvénytársaság/Raab-Ödenburg-Ebenfurter Eisenbahn).

The vehicles should keep their current number. The 12-digit number should be registered as such without any
modification (1).

The IT system has to consider both codes (main country code and specific code) as related to the same country.

b) Case of vehicles used in international traffic without a 12-digit identification

A two-step procedure should apply:

— to allocate in the NVR a 12-digit number (according to OPE TSI) that shall be defined according to the
vehicle’s characteristics. The IT system should link this registered number to the current vehicle number,

— to physically apply the 12-digit number to the vehicle itself within a period of six years,

c) Case of vehicles used in domestic traffic without a 12-digit identification

The above mentioned procedure might apply for vehicles used solely in domestic traffic on a voluntary basis.

4.1.2.

Item No 2 — Member State and NSA (compulsory)
The item ‘Member State’ must always refer to the MS where the vehicle is being registered in its NVR. The item
‘NSA’ refers to the entity which has delivered the authorisation of placing the vehicle in service.

4.1.3.

Item No 3 — Manufacturing Year

Where the manufacturing year is not known precisely the approximate year should be entered.

4.1.4.

Item No 4 — EC Reference

Normally such a reference does not exist for existing vehicles except with a handful of HS RS. To be recorded
only if available.

4.1.5.

Item No 5 — Reference to the RRS

To be recorded only if available.

4.1.6.

Item No 6 — Restrictions

To be recorded only if available.

4.1.7.

Item No 7 — Owner

To be recorded only if available and/or required.

4.1.8.

Item No 8 — Keeper (compulsory)

Normally available and compulsory.

(1) However any new vehicles placed in service for AAE, BLS, FNME and GySEV/ROeEE should be given the standard country code.

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4.1.9.

Item No 9 — Entity in charge of maintenance

This item is compulsory.

4.1.10. Item No 10 — Withdrawal

Applicable as such.

4.1.11. Item No 11 — MS where the Vehicle is authorised

Normally RIV wagons, RIC coaches and vehicles under bilateral or multilateral agreements are registered as such.
If this information is available it should be recorded accordingly.

4.1.12. Item No 12 — Authorisation number

To be recorded only if available.

4.1.13. Item No 13 — Placing in service (compulsory)

Where the date of placing into service is not known precisely, the approximate year should be entered.

4.2.

Procedure

The entity which was previously responsible for vehicle registration should make all information available to the
NSA or RE of the country where it is located.

Existing freight wagons and passenger cars should only be registered in the NVR of the Member State where the
former registration entity was located.

If an existing vehicle had been authorised in several Member States, the RE which registers this vehicle shall send
the relevant data to the REs of the other Member States concerned.

The NSA or RE takes over the information in its NVR.

The NSA or RE informs all the involved parties when the information transfer is completed. At least the
following entities should be informed:

— the entity previously responsible for vehicle registration,

— the keeper,

— ERA.

4.3.

Transition period

4.3.1. Making registration information available to NSA

The former registering entity responsible for vehicle registration should make all required information available
according to an agreement between itself and the RE. The data transfer should be done at least within 12 months
following the Commission’s decision. If possible electronic format should be used.

4.3.2. Vehicles used in international traffic

The RE of each MS should take these vehicles into its NVR within two years, at the latest, after the Commission’s
decision.

See also 4.1.1 (b)

4.3.3. Vehicles used in domestic traffic

The RE of each MS should take these vehicles into its NVR within three years, at
Commission’s decision.

the latest, after the

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Appendix 1

RESTRICTIONS CODING

1. PRINCIPLES

Restrictions (technical characteristics) already recorded in other Registers to which access is given to NSAs do not need
to be repeated in the NVR.

Acceptance in cross-border traffic is based on:

— the information coded in the vehicle number,

— the alphabetical coding,

— and the vehicle marking.

Therefore such information does not need to be repeated in the NVR.

2. STRUCTURE

The codes structured for three levels:

— 1st level: Category of restriction,

— 2nd level: Type of restriction,

— 3rd level: Value or specification.

Cat

1

2

Restriction coding

Type

Value

Name

Technical restriction related to construction

1

2

3

1

2

3

4

5

Numeric (3)

Minimum curve radius in meters

—

Track circuit restrictions

Numeric (3)

Speed restrictions in Km/h (Marked on wagons and coaches but not
marked on locos)

Geographical restriction

Alphanumeric (3)

Kinematic gauge (coding WAG TSI annex C)

Coded list

Wheelset gauge

1

2

—

—

Variable gauge 1435/1520

Variable gauge 1435/1668

No CCS on board

ERTMS A on board

Numeric (3)

B System on board (*)

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Cat

3

4

Type

Value

Name

Environmental restrictions

1

Coded list

Climatic zone EN50125/1999

1

2

3

—

—

1

2

T1

T2

T3

Restrictions on use included in the authorisation certificate

Time based

Condition based (distance travelled, wear, etc.)

(*)

If the vehicle is equipped with more than one B system, an individual code for each system shall be indicated.
The numeric code is composed of three characters where:
— 1xx is used for a vehicle equipped with a signalling system
— 2xx is used for a vehicle equipped with radio
— Xx corresponds to the numerical coding of Annex B to the CCS TSI

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Appendix 2

STRUCTURE AND CONTENT OF THE EIN

Code for the harmonised numbering system, called European Identification Number (EIN), for Safety Certificates
and other documents

Example:

I

T

5

1

2

0

0

6

0

0

0

5

Country code
(2 letters)

Type of document
(2 digits)

Issue year
(4 digits)

Counter
(4 digits)

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|ﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄ{zﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄ}

|ﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄ{zﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄ}

|ﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄ{zﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄﬄ}

Field 1

Field 2

Field 3

Field 4

FIELD 1 — COUNTRY CODE (2 LETTERS)

The codes are those officially published and updated on the European website in the Interinstitutional style guide
(http://publications.eu.int/code/en/en-5000600.htm)

State

Code

State

Austria

Belgium

Bulgaria

Cyprus

Czech Republic

Denmark

Estonia

Finland

France

Germany

Greece

AT

BE

BG

CY

CZ

DK

EE

FI

FR

DE

EL

Hungary

Iceland

Ireland

Italy

Latvia

Liechtenstein

Lithuania

Luxembourg

Norway

Malta

Netherlands

State

Code

Poland

Portugal

Romania

Slovak Republic

Slovenia

Spain

Sweden

Switzerland

United Kingdom

PL

PT

RO

SK

SI

ES

SE

CH

UK

Code

HU

IS

IE

IT

LV

LI

LT

LU

NO

MT

NL

The code for multinational safety authorities should be composed in the same way. Currently there is only one authority:
the Channel Tunnel Safety Authority. It is proposed to use the following code:

Channel Tunnel Safety Authority

Multinational safety authority

Code

CT

FIELD 2 — TYPE OF DOCUMENT (2 DIGIT NUMBER)

Two digits allow identifying the type of document:

— the first digit identifies the general classification of the document,

— the second digit specifies the subtype of document.

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With the need for other codes this numbering system can be extended. The following is the proposed list of known,
possible combinations of two digit numbers extended with the proposal for authorisation for placing in service of
vehicles:

Number combi-
nation for field 2

Document Type

Subtype of document

[0 1]

[0 x]

[1 1]

[1 2]

[1 x]

[2 1]

[2 2]

[2 x]

[3 x]

[4 x]

[5 1] and
[5 5] (*)

[5 2] and
[5 6] (*)

[5 3] and
[5 7] (*)

[5 4] and
[5 8] (*)

Licences

Licences

Safety Certificate

Safety Certificate

Safety Certificate

Safety Authorisation

Safety Authorisation

Safety Authorisation

Licences for RUs

Others

Part A

Part B

Others

Part A

Part B

Others

reserved e.g. maintenance for rolling stock, for
infrastructure or others

reserved for Notified Bodies

e.g. different kinds of Notified Bodies

Authorisation for placing in service

Tractive rolling stock

Authorisation for placing in service

Hauled passenger vehicles

Authorisation for placing in service

Wagons

Authorisation for placing in service

Special vehicles

[6 x] … [9 x]

Reserved (4 document types)

Reserved (10 subtypes each)

(*) If the 4 digits foreseen for field 4 ‘Counter’ is fully used within a year, the first two digits of field 2 will move respectively from:

— [5 1] to [5 5] for tractive rolling stock,
— [5 2] to [5 6] for hauled passenger vehicles,
— [5 3] to [5 7] for wagons,
— [5 4] to [5 8] for special vehicles.

FIELD 3 — ISSUE YEAR (4 DIGIT NUMBER)

This field indicates the year (in the specified format yyyy,

i.e. 4 digits) in which the authorisation has been issued.

FIELD 4 — COUNTER

The counter shall be a progressive number to be incremented by one unit each time a document is issued, regardless if it
is a new, renewed or updated/amended authorisation. Even in the case when a certificate is revoked or an authorisation is
suspended, the number to which it refers cannot be used again.

Every year the counter shall restart from zero.

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Official Journal of the European Union

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Appendix 3

WITHDRAWAL CODING

Code

Withdrawal mode

Description

00

10

11

20

30

31

32

33

34

None

The vehicle has a valid registration.

Registration suspended
No reason specified

Registration suspended

Registration transferred

The vehicle’s registration is suspended at the request of the
owner or keeper or by a decision of the NSA or RE.

The vehicle is destined for storage in working order as an
inactive or strategic reserve.

The vehicle is known to be re-registered under a different
number or by a different NVR,
for continued use on (a
whole or part of the) European railway network.

De-registered
No reason specified

The vehicle’s registration for operating on the European
railway network has ended without known re-registration.

De-registered

De-registered

De-registered

De-registered

The vehicle is destined for continued use as a rail vehicle,
outside the European railway network.

The vehicle is destined for the recovery of major interoperable
constituents/modules/spares or major rebuilding.

The vehicle is destined for scrapping and disposal of materials
(including major spares) for recycling.

The vehicle is destined as ‘historic preserved rolling stock’ for
operation on a segregated network, or for static display,
outside the European railway network.

Use of codes

— If the reason for withdrawal is not specified, codes 10, 20 & 30 shall be used to indicate the change of registration

status,

— If the reason for withdrawal is available: codes 11; 31; 32; 33 & 34 are options available within the NVR database.

These codes are based solely on information provided by the keeper or owner to the RE.

Registration issues

— A vehicle with registration suspended or de-registered may not operate on the European railway network under the

recorded registration,

— A reactivation of a registration shall require a re-authorisation by the NSA, under conditions related to the cause or

reason for the suspension and de-registration,

— A transfer of registration takes place within the framework set by EU-Directives for vehicle approval and authorisation

for putting into service.

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Appendix 4

STANDARD FORM FOR REGISTRATION

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Appendix 5

GLOSSARY

Abbreviation

Definition

CCS

CIS

COTIF

CR

DB

EC

EC VVR

EIN

EN

EVN

ERA

ERTMS

EU

HS

IB

ISO

IM

INF

IT

LR

MS

NoBo

NSA

NVR

OPE (TSI)

OTIF

RE

Control Command System

Commonwealth of Independent States

Convention concerning International Carriage by Rail

Conventional Rail (System)

Database

European Commission

European Centralized Virtual Vehicle Register

European Identification Number

European Standard (Euro Norm)

European vehicle number

European Railway Agency, also referred to as ‘the Agency’

European Rail Traffic Management System

European Union

High speed (System)

Investigating Body

International Organization for Standardization

Infrastructure Manager

Infrastructure

Information Technology

Local Register

Member State of the European Union

Notified Body

National Safety Authority

National Vehicle Register

Traffic Operation and management (TSI)

Intergovernmental Organisation for International Carriage
by Rail

Registration Entity, e.g. the body responsible for keeping
and updating the NVR

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Abbreviation

Definition

RB

RIC

RIV

RS or RST

RSRD (TAF)

RU

SEDP (TAF)

TAF (TSI)

TSI

VKM

VKMR

VVR

WAG (TSI)

WIMO (TAF)

Regulatory Body

Regulations governing the reciprocal use of carriages and
brake vans in international traffic

Regulations concerning the reciprocal use of wagons in
international traffic

Rolling Stock

Rolling Stock Reference Database (TAF)

Railway Undertaking

Strategic European Deployment Plan (TAF)

Telematic Application for Freight (TSI)

Technical Specification for Interoperability

Vehicle Keeper Marking

Vehicle Keeper Marking Register

Virtual Vehicle Register

Wagon (TSI)

Wagon and Intermodal Operational Database (TAF)