Communication from the Commission to the Council and the European Parliament - Development and consolidation of the external service: 2007 2008
Date: 2007-05-10
Institutions: European Commission
Subjects: Commission Delegation, European Commission, devolution, foreign policy, institutional reform

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 10.5.2007 
COM(2007) 206 final 

COMMUNICATION FROM THE COMMISSION TO THE COUNCIL AND THE 
EUROPEAN PARLIAMENT 

DEVELOPMENT AND CONSOLIDATION OF THE EXTERNAL SERVICE: 
2007-2008 

EN 

   EN 

 
 
 
  
COMMUNICATION FROM THE COMMISSION TO THE COUNCIL AND THE 
EUROPEAN PARLIAMENT 

DEVELOPMENT AND CONSOLIDATION OF THE EXTERNAL SERVICE: 
2007-2008 

1. 

INTRODUCTION 

In  its  communication  of  6  June  20051  on  "Consolidation  and  expansion  of  the 
External Service" the Commission decided to upgrade the regionalised delegation in 
Sri  Lanka  to  a  fully-fledged  delegation  and  to  open  new  delegations  in  Moldova 
and Switzerland. The first two objectives were achieved in 2005, and the delegation 
in Switzerland became operational in the first quarter of 2007. In the meantime, the 
Commission decided to open two new delegations, in Iraq2 (which opened in 2006) 
and Belarus3 (currently via the delegation in Ukraine). 

The  June  2005  communication  also  provided  for  the  opening  of  delegations  in 
Uzbekistan  and  East  Timor,  and  for  a  representation  at  the  Council  of  Europe  in 
Strasbourg.  In  the  course  of  the  discussions  leading  up  to  the  2007  Annual  Policy 
Strategy  decision,  the  opening  of  a  new  delegation  in  Azerbaijan,  an  office  in 
Montenegro,  and  the  upgrading  of  the  regionalised  delegations  in  Tajikistan, 
Kyrgyzstan  and  Armenia  to  fully-fledged  delegations  were  also  mentioned. 
Provision  was  also  made  for  opening  an  office  in  Southern  Sudan  (Juba)  after  the 
signing  of  the  peace  agreement  between  the  government  in  Khartoum  and  the 
authorities  in  Southern  Sudan.  All  these  actions  are  due  to  be  undertaken  between 
2007  and  2008.  The  opening  of  a  representation  to  the  African  Union  in  Addis 
Ababa should also be provided for. 

The request for the opening of a delegation in Somalia, which was also mentioned 
during  the  preparatory  discussions  for  the  2007  Annual  Policy  Strategy,  may  be 
covered at this stage by the nomination of a Special Envoy for Somalia, to be based 
in the Kenya Delegation in Nairobi.  

This communication concerns the development and consolidation of the bodies that 
make  up  the  External  Service.  It  does  not  therefore  cover  the  question  of 
requirements  arising  from  the  stepping-up  consular  tasks  performed  by  the 
delegations, as requested by the Member States. Those needs will be the subject of a 
more  detailed  analysis  once  the  extent  of  the  tasks  and  their  consequences  have 
become more apparent. 

1 
2 
3 

COM(2005) 239 final of 6.6.2005. 
SEC (2005) 1450 of 8.11.2005 
COM(2005) 582 final of 16.11.2005. 

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2. 

DEVELOPMENT OF THE EXTERNAL SERVICE NETWORK 

2. 1.  Opening of new delegations in 2007 

Decisions are to be taken o the opening of four new delegations. They will e taken as 
soon  as  possible  after  the  signing  of  Establishment  Agreements  between  the 
Commission4 and the States concerned. 

2.1.1. East Timor 

East Timor's ratification of the Cotonou Agreement has important consequences for 
its political and trade relations with the European Union, and for Commission actions 
in the area of development cooperation and humanitarian aid. A Special Envoy has 
already been posted there on a long-term mission, primarily to prepare the opening of 
a new delegation. 

To speed its opening, the new delegation will initially be supported by the structures 
already  in  place  in  the  Commission  office  in  Dili,  which  is  currently  run  by  the 
Jakarta Delegation. 

2.1.2. Azerbaijan 

Although  it  has  been  envisaged  since  19985,  the  opening  of  a  delegation  in 
Azerbaijan has been repeatedly delayed for budgetary reasons. In the meantime the 
Commission appointed a Special Envoy, who makes regular missions, but it has been 
decided  that  this  intermittent  presence  is  insufficient  in  view  of  our  developing 
relations with Azerbaijan and the prospect of establishing an Action Plan under the 
European Neighbourhood Policy. It is proposed to take a decision on the opening of 
the new Azerbaijan Delegation in early 2007. 

2.1.3. Montenegro 

In view of the results of the referendum held in Montenegro on 21 May 2006 and 
their political consequences, the scheduled opening of an office in Podgorica under 
the  authority  of  the  Commission  delegation in  Belgrade  must  now  be  re-examined. 
The European Union and its Member States have decided to develop their relations 
with  the  Republic  of  Montenegro,  as  an  independent  sovereign  state,  to  reflect  the 
conclusions  of  the  referendum.  The  prospect  of  the  establishment  of  a  stabilisation 
and  association  process,  to  include  a  stabilisation  and  association  agreement,  on 
which negotiations were wrapped up in late 2006, means that there is now a need to 
open a delegation in 2007. As it takes longer to open a delegation than an office, and 
as there is a need for a political presence on the ground, a Special Envoy has been 
appointed until the delegation opens. 

4 

5 

The Establishment Agreements will be signed by the Commissioner for External Relations on behalf of 
the Commission. 
See COM(1998) 1261 final of 22.7.1998. 

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2.1.4.  African Union Delegation – Addis Ababa 

Opening  a  representation  to  the  African  Union  in  Addis  Ababa  (Ethiopia)  should 
ensure  the  appropriate  degree  of  Commission  presence  and  support  for  this 
organisation. The African Union has become a major player on the continent in the 
areas of politics, economics and trade, and in regional crisis management (in Sudan, 
the Democratic Republic of Congo, Burundi, Somalia and so forth), and this has led 
numerous  States 
in  Addis  Ababa.  The  new 
representation  will  be  specifically  for  the  African  Union,  and  will  be  distinct  from 
the Ethiopia Delegation, although there will be many synergies. The post requested 
for the new delegation in Addis Ababa is level AD 14/15.  

their  presence 

to  strengthen 

2.2. 

Upgrading of regionalised delegations in 2007 

It is proposed to upgrade the delegation in Armenia, which is currently attached to 
the delegation in Georgia, to a fully-fledged delegation. In tandem with the opening 
of  the  delegation  in  Azerbaijan,  the  upgrading  of  the  delegation  in  Armenia  –  a 
partner  country  in  the  European  Neighbourhood  Policy  –  would  complete  the 
Commission  network  in  the  countries  of  the  Southern  Caucasus,  strengthening  the 
presence of the European Union. 

It  is  also  proposed  to  upgrade  the  regionalised  delegation  in  Cape  Verde  to  a 
fully-fledged delegation as part of the gradual development of the special partnership 
with Cape Verde, which entails increased exchanges with the European Union in a 
number of areas. 

2.3. 

New postings to be created in 2007 

2.3.1. Juba (Southern Sudan) 

In  the  wake  of  the  signing  of  the  peace  agreement  between  the  government  in 
Khartoum  and  the  authorities  in  Southern  Sudan  and  developments  in  the  political 
situation on the ground, which requires a permanent local presence, it is proposed to 
open an office in Juba, Southern Sudan, attached to the delegation in Khartoum.  

2.3.2. Tehran, Iran. 

The  Commission  plans  to  send  a  Commission  staff  member  to  a  Member  State 
embassy in Iran, if relations between the European Union and the Islamic Republic 
of Iran permit it.  

2.3.3. Astana (Kazakhstan) 

As the capital of Kazakhstan has been transferred from Almaty to Astana, part of the 
delegation will also be transferred to this new destination. The sections covering aid 
management  will  remain  in  Almaty,  and  will  continue  to  fulfil  the  delegation's 
regional  role  in  Kazakhstan  as  regards  the  regionalised  delegations  in  Kyrgyzstan 
and Tajikistan on a temporary basis. 

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2. 4.  Other actions to be scheduled for 2008 

The communication of 6 June 2005 and/or the preparations for 2007 Annual Policy 
Strategy also mentioned the possibility of opening a delegation in Uzbekistan and a 
Commission representation at the Council of Europe in Strasbourg, plus upgrading 
the  regionalised  delegations  in  Kyrgyzstan  and  Tajikistan  to  fully-fledged 
delegations. These actions should be scheduled for 2008. 

The regionalised delegation in Nepal, which is currently attached to the delegation in 
India, and the regionalised delegation in Yemen, which is currently attached to the 
delegation  in  Jordan,  should  also  be  upgraded  to  fully-fledged  delegations.  The 
earlier  proposed  upgrading  of  the  regionalised  delegation  in  Yemen  was  postponed 
for budgetary reasons. There are still plans to upgrade the regionalised delegations in 
Djibouti, Togo and Liberia, to reflect the strengthened European Union presence in 
these regions. Liberia had a fully-fledged delegation until the civil war broke out. 

3. 

HUMAN AND BUDGETARY RESOURCES 

Actions scheduled for 2007 (the opening of four new delegations6, the upgrading of 
the  regionalised  delegations  in  Armenia  and  Cape  Verde7  and  the  creation  of  three 
new  postings8)  should  be  covered  by  the  human  and  budgetary  resources  currently 
available  to  the  External  Service.  This  is  also  the  case  for  the  African  Union 
Delegation,  although  it  was  not  provided  for  in  the  budget  for  the  2007  financial 
year. 

The  resources  required  to  implement  the  various  actions  programmed  in  this 
communication  are  shown  below9.  The  formal  creation  of  new  bodies  and  a 
management  post  will  be  carried  out  using  the  procedures  established  by  the 
Commission for amendment of organisation charts. 

3.1. 

Actions programmed for 2007 

Under the 2007 allocation it is possible to create 26 posts for AD officials to cover 
new needs, of which 12 will be allocated to the phasing out of the European Agency 
for  Reconstruction.  This  means  that  14  AD  posts  can  be  assigned  to  the  new 
delegations and upgrades programmed in this communication, with the other posts to 
be covered by redeploying existing human resources. Posts for contractual and local 
staff will also be covered by resources already allocated to the External Service. 

If it proves impossible to redeploy all the desired human resources by the scheduled 
dates, some actions, including the opening of delegations, may be implemented using 
a  skeleton  staff.  It  will  fall  to  the  Steering  Committee  for  the  External  Service  to 
decide  how  the  available  resources  are  to  be  divided  up  among  the  various 
delegations. 

6 
7 
8 
9 

See point 2.1. 
See point 2.2. 
See point 2.3. 
See also the attached financial statement for further budgetary details. 

EN 

5 

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Table showing human resources required 

Delegation 

Azerbaijan 

Montenegro* 

East Timor 

African Union 

Armenia 
(upgrade) 

Cape  Verde 
(upgrade) 
Postings 
Sudan 
office)** 

(Juba 

Iran 

Total 

3 off. AD 
2 off. AST 
2 contract staff 
4 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
4 local staff 
3 off. AD 
2 off. AST 
2 contract staff 
4 local staff 
2 off. AD 
1 off. AST 
2 contract staff 
2 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
1 AD off. 

2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
1 off. AD 

Staff 

Officials 
2007 Budget 

3 off. AD 

Officials 
2007 
Redeployments/flexibility 
2 off. AST 

2 off. AD 

2 off. AST 

3 off. AD 

2 off. AST 

2 off. AD 

1 off. AST 

2 off. AD 

2 off. AST 

1 AD off. 

2 off. AD 

2 off. AST 

1 off. AD 

*  Resources  additional  to  those  requested  as  part  of  the  dismantling  of  the 

European Agency for Reconstruction. 

** Other than posts redeployed from Khartoum. 

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The budgetary resources to be mobilised, excluding staff, are presented in the table 
below,  broken  down  into  start-up  expenditure  (one-off  expenses  directly  linked  to 
programmed openings and upgrades) and annual expenditure (which is recurrent, and 
linked to the running costs of new delegations or upgraded delegations in their new 
format). 

Table showing budgetary resources required 

Delegation 

Estimated expenditure (in €) 

Start-up 
expenditure 

Annual 
expenditure 

Azerbaijan 
Montenegro 
East Timor 
African Union 
Armenia 
(upgrade) 
Cape 
(upgrade) 
Relocation 
Almaty/Astana 
Postings 
Sudan(Juba 
office)* 

Verde 

Iran 
TOTAL 

735 695 
671 750 
715 695 
575 415 

624 360 

1 662 720 
1 450 900 
1 659 120 
1 378 300 

1 389 820 

37 750 

175 320 

100 000 

215 000 

604 360 

1 386 220 

85 445 
4 150 470 

16 570 
9 333 970 

3.2. 

Other actions to be programmed in 2008 

The opening and upgrading of delegations in 2008 would be achieved on the basis of 
resources  to  be  received  for  the  2008  financial  year,  a  redeployment  of  existing 
human resources and the redistribution of budgetary resources for the whole network 
on  the  basis  of  a  process  of  rationalisation  of  available  resources  to  cover  new 
running costs, infrastructure, staff and other costs. 

An  evaluation  of  the  entire  delegation  network  will  be  completed  by  the  middle  of 
2007.  This  will  look  at  the  resources  allocated  between  and  within  delegations  and 
how  they  contribute  to  delivery  of  the  Commission’s  policy  priorities.  This  will 
enable to the Commission to identify where redeployments can be made.  

On the basis of that information and the effective allocation of resources in 2008, the 
Steering  Committee  for  the  External  Service  will  adjust,  if  necessary,  the  2008 
programme  included  in  this  document,  and  will  give  clear  implementation 
instructions.  The  final  programming  schedule  will  be  the  subject  of  a  separate 
communication to the Council and the Parliament in early 2008. 

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The table below gives an initial indication of the human resources to be mobilised. 

Table showing human resources required 

Delegations 

Staff 

Council of 
Europe 
Uzbekistan 

Kyrgyzstan 
(upgrade) 

Tajikistan 
(upgrade) 

Nepal 
(upgrade) 

Yemen 
(upgrade) 

Djibouti 
(upgrade) 

Togo 
(upgrade) 

Liberia 
(upgrade) 

1 off. AD 
2 contract staff 
3 off. AD 
2 off. AST 
2 contract staff 
4 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 
2 off. AD 
2 off. AST 
2 contract staff 
2 local staff 

4. 

TIMETABLE FOR OPENINGS AND UPGRADES 

4.1 

2007 

– 

– 

– 

– 

– 

– 

Opening of a delegation in Switzerland (Berne); 

Opening of a delegation in East Timor; 

Opening of a delegation to the African Union; 

Opening of a delegation in Azerbaijan; 

Opening of a delegation in Montenegro; 

Upgrading of the regionalised delegations in Armenia and Cape Verde to fully-
fledged delegations; 

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4.3. 

2008 

– 

– 

– 

Opening of a delegation in Uzbekistan; 

Opening of a permanent representation at the Council of Europe; 

Upgrading  of  the  regionalised  delegations  in  Kyrgyzstan,  Tajikistan,  Yemen, 
Nepal, Togo, Djibouti and Liberia to fully-fledged delegations. 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL 

COMMUNICATION FROM THE COMMISSION TO THE COUNCIL AND THE 
EUROPEAN  PARLIAMENT  –  DEVELOPMENT  AND  CONSOLIDATION  OF 
THE EXTERNAL SERVICE (2007-2008) 

2. 

ABM/ABB  FRAMEWORK  (ACTIVITY-BASED  MANAGEMENT/ACTIVITY-BASED 
BUDGETING) 

EXTERNAL RELATIONS - External Service 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative 
assistance lines (ex- B.A. lines)), including headings: 

XX.010102:  Expenditure  related  to  staff  in  active  employment  of  Commission 
delegations. 

XX.010202: External staff of Commission delegations 

XX.010212: Other management expenditure of Commission delegations 

XX.010302: Buildings and related expenditure of Commission delegations. 

19.010401 :  Development  Cooperation  and  Economic  Cooperation  Instrument 
(ICDCE) – Expenditure on administrative management  

19.010402 :  European  Neighbourhood  and  Partnership  Instrument  (ENPI)  – 
Expenditure on administrative management  

21.010410 :  European  Development  Fund  –  Expenditure  on  administrative 
management 

22.010401 : Pre-accession aid – Expenditure on administrative management 

3.2. 

Duration of the action and of the financial impact: 

The  expansion  covered  by  this  communication  will  start  during  the  2007  financial 
year.  It  entails  the  opening  and  upgrading  of  delegations  that  will  continue  to 
function, and there is no time-limit for the action. 

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3.3. 

Budgetary characteristics (add rows if necessary) : 

Budget line 

Expenditure type 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

XX.010102  NON-
COMP 

XX.010202  NON-
COMP 

XX.010212  NON-
COMP 

XX.010302  NON-
COMP 

19.010401   NON-
COMP 

19.010402   NON-
COMP 

21.010410   NON-
COMP 

22.010401  NON-
COMP 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

NON-
DIFF 

YES 

YES 

YES 

YES 

YES 

YES 

YES 

YES 

4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

No 5 

No 5 

No 5 

No 5 

No 4 

No 4 

No 4 

No 4 

4.1.1. 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

€ million (to 3rd decimal place) 

Expenditure type 

Section 
no. 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

n + 5 
and 
fol-
lowin
g year 

Total 

Operational expenditure10 

Commitment Appropriations 
(CA) 

8.1. 

Payment 
(PA) 

Appropriations 

a 

b 

10 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 

EN 

11 

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Administrative expenditure within reference amount11 

Technical  &  administrative 
assistance (Non-diff) 

8.2.4. 

c 

TOTAL REFERENCE AMOUNT 

Commitment 
appropriations 

Payment appropriations 

a  + 
c 

b  + 
c 

Administrative expenditure not included in reference amount12 

8,817 

9 ,333

9 ,333

9 ,333

9 ,333  9 ,333  55,482 

resources 

and 
Human 
associated  expenditure  (Non-
diff) 

Administrative costs, other than 
human resources and associated 
costs,  not  included  in  reference 
amount (Non-diff.) 

8.2.5. 

d 

8.2.6. 

e 

Total indicative financial cost of intervention 

TOTAL CA including cost 
of Human Resources 

TOTAL  PA  including  cost 
of Human Resources 

a+c
+d+
e 

b+c
+d+
e 

Co-financing details 

8,817  9 ,333

9 ,333

9 ,333

9 ,333  9 ,333  55,482 

8,817  9 ,333

9 ,333

9 ,333

9 ,333  9 ,333  55,482 

If  the  proposal  involves  co-financing  by  Member  Sates  or  other  bodies  (please 
specify  which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in 
the table below (additional lines may be added if different bodies are foreseen for the 
provision of the co-financing): 

€ million (to 3rd decimal place) 

n + 1 

n + 2 

n + 3 

n + 4 

Year 
n 

Total 

n  +  5 
and 
follo
wing 
year 

Co-financing body 

…………………… 

f 

TOTAL CA including co-
financing 

a+c+d
+e+f 

11 
12 

Expenditure within Article xx 01 04 of Title xx. 
Expenditure within Chapter xx 01 other than Articles xx 01 04 or xx 01 05. 

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4.1.2.  Compatibility with financial programming 

(cid:59) 

(cid:133) 

(cid:133) 

Proposal is compatible with existing financial programming. 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement13 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on Revenue 

(cid:59) 

(cid:133) 

Proposal has no financial implications on revenue 

Proposal has financial impact - the effect on revenue is as follows: 

Note: all details and observations relating to the method of calculating the effect on 
revenue should be shown in a separate annex. 

Budget line 

Revenue 

€ million (to 1 decimal place) 

Situation following action 

n + 1 n + 2  n + 3  n + 4  n  + 

514 

Prior to 
action 
Year n - 
1 

Year 
n 

(a) Revenue in absolute terms  

b) Change in Revenue 

 Δ 

(Please specify each revenue budget line involved, adding the appropriate number of 
rows to the table if there is an effect on more than one budget line.) 

4.2. 

Human Resources FTE (including officials, temporary and external staff) – see 
detail under point 8.2.1. 

Annual requirements 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

n + 5 
and 
follow
ing 
year 

number 
Total 
human resources 

of 

57 

57 

57 

57 

57 

57 

13 
14 

See points 19 and 24 of the Interinstitutional agreement. 
Additional columns should be added if necessary i.e. if the duration of the action exceeds 6 years 

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5. 

CHARACTERISTICS AND OBJECTIVES 

5.1. 

Need to be met in the short or long term 

In  2007,  these  actions  refer  to  the  opening  of  four  new  delegations  in  Azerbaijan, 
Montenegro, East Timor (in addition to initiatives begun in 2006) and Addis Ababa 
at the African Union, and to the transfer of part of the Almaty delegation to Astana, 
the opening of  an office  in Southern Sudan (also in addition to initiatives begun in 
2006),  the  upgrading  of  delegations  in  Armenia  and  Cape  Verde  to  fully-fledged 
delegations and the possible transfer of an official to Tehran. 

Additional  expenditure  in  the  2007  financial  year  will  be  met  using  existing 
appropriations,  by  a  prioritisation  of  the  various  actions  to  be  funded  from  the 
External Service budget.  

In 2008, expenditure will relate to the opening of a permanent representation to the 
Council  of  Europe  in  Strasbourg,  a  delegation  in  Uzbekistan  and  the  upgrading  of 
regionalised  delegations  in  Kyrgyzstan,  Tajikistan,  Nepal,  Togo,  Liberia,  Djibouti 
and Yemen to fully-fledged delegations. 

5.2. 

Added  value  of  Community  involvement  and  coherence  of  the  proposal  with 
other financial instruments and possible synergies 

In  the  light  of  recent  international  developments,  and  in  the  interests  of  closer 
economic  and  political  relations  with  the  countries  and  organisations  in  question, 
there is now a need to extend the External Service network and to open delegations 
in Azerbaijan, Montenegro, East Timor and to the African Union, to open offices in 
Juba  in  Southern  Sudan  and  in  Astana,  and  to  upgrade  two  existing  regionalised 
delegations  in  Armenia  and  Cape  Verde.  There  is  now  also  a  plan  to  second  an 
official  to  a  Member  State  embassy  in  Tehran.  These  actions  should  enable  the 
Commission  to  manage  its  activities  in  the  countries  in  question  more  effectively. 
Other  actions  are  also  scheduled  for  2008,  namely  opening  a  delegation  in 
Uzbekistan,  establishing  a  Commission  permanent  representation  to  the  Council  of 
Europe  in  Strasbourg  and  upgrading  regionalised  delegations  in  Kyrgyzstan, 
Tajikistan,  Nepal,  Togo,  Liberia,  Djibouti  and  Yemen  to  fully-fledged  delegations, 
provided that the resources are made available under the 2008 budgetary procedure 
and as a result of the network scrutiny. 

5.3. 

Objectives, expected results and related indicators of the proposal in the context 
of the ABM framework 

These actions should enable the Commission to manage its activities in the countries 
in question more effectively. 

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5.4.  Method of Implementation (indicative) 

Show below the method(s) 15 chosen for the implementation of the action. 

(cid:59)  Centralised management 

(cid:59)  Directly by the Commission 

(cid:133) 

Indirectly by delegation to: 

(cid:133) 

Executive Agencies 

(cid:133)  Bodies set up by the Communities as referred to in Article 185 of 

the Financial Regulation 

(cid:133)  National public-sector bodies/bodies with public-service mission 

(cid:133) 

Shared or decentralised management 

(cid:133)  With Member states 

(cid:133)  With Third countries 

(cid:133) 

Joint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1. 

Control system 

Local  expenditure  in  delegations  will  be  via  the  financial  circuits  set  up  by  the 
authorising  officers  by  sub-delegation  (heads  of  delegation),  and  will  be  subject  to 
ex-post  controls  at  headquarters.  The  delegations  in  question  will  be  part  of  the 
network of  Commission  delegations  and  will  be  subject  to  controls  within  the 
framework  of  visits  from  the  Inspection  of  the  Delegations  and  by  the  Internal 
Control unit of the External Service.  

6.2. 

Evaluation 

6.2.1.  Ex ante evaluation 

The opening of new delegations is decided on the basis of the needs in terms of the 
evolution of the Commission's economic and political relations with the countries in 
question and in close cooperation with all the departments and Directorates-General 
concerned. 

15 

If  more  than  one  method  is  indicated  please  provide  additional  details  in  the  "Relevant  comments" 
section of this point. 

EN 

15 

   EN 

 
                                                 
6.2.2.  Measures taken  following  an intermediate/ex-post evaluation (lessons learned from 

similar experience in the past) 

Not applicable 

6.2.3.  Terms and frequency of future evaluations 

The network of delegations in the East needs to be regularly reassessed in the light of 
changing  political  priorities  and  to  ensure  optimal  use  of  existing  resources.  he 
network  will  be  rationalised  or  extended  to  reflect  developments  in  economic  and 
political relations with the countries in question, and the resources available. 

7. 

ANTI-FRAUD MEASURES 

These involve the requirement to operate separation of accounts using the financial 
circuits provided for in Community legislation, backed up by regular ex-post checks 
at headquarters.  

EN 

16 

   EN 

 
8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

(Headings 
of 
objectives,  actions 
and outputs should 
be provided) 

Type 
of 
output 

Av. 
cost 

Year n 

Year n + 1 

Year n + 2 

Year n + 3 

Year n + 4 

Year n+5 and later 

TOTAL 

No. 
outputs 

No. 
outputs 

Tota
l 
cost 

No. 
outputs 

Tota
l 
cost 

No. 
outputs 

Tota
l 
cost 

No. 
outputs 

Tota
l 
cost 

No. 
outputs 

Tota
l 
cost 

No. 
outputs 

Tota
l 
cost 

Tota
l 
cost 

Commitment appropriations in € million (to 3 decimal places) 

OPERATIONAL 
OBJECTIVE No 116 

Action 1 

Action 2 

Output 1 

Output 2 

Output 1 

Sub-total  Objective 
1 

OPERATIONAL 
OBJECTIVE No 2 

Action 1 

Output 1 

16 

As described under Section 5.3 

EN 

17 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Sub-total  Objective 
2 

OPERATIONAL 
OBJECTIVE  No.  n 
……… 

Sub-total  Objective 
n 

TOTAL COST 

EN 

18 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
8.2. 

Administrative expenditure 

8.2.1.  Number and type of human resources 

Type of post 

Staff to be assigned to management of the action using existing and/or additional 
resources (number of posts/FTEs) 

Year n 

Year n + 1  Year n + 2 

Year n + 3 

Year n + 4 

Year n + 5 

Officials or 
temporary 
staff17 (XX 01 
01) 

16 

11 

A*/
AD 

B*, 
C*/
AST

16 

11 

16 

11 

16 

11 

16 

11 

16 

11 

30 

30 

30 

30 

30 

30 

financed18  by 

Staff 
Art. XX 01 02 

Other  staff  financed19 
by Art. XX 01 04/05 

TOTAL 

57 

57 

57 

57 

57 

57 

8.2.2.  Description of tasks deriving from the action 

8.2.3. 

Sources of human resources (statutory) 

(When  more  than  one  source  is  stated,  please  indicate  the  number  of  posts 
originating from each of the sources) 

(cid:133) 

(cid:59) 

(cid:133) 

(cid:59) 

(cid:133) 

Posts currently allocated to the management of the programme to be replaced 
or extended 

Posts  pre-allocated  for  year  n  in  the  APS/PDB  exercise  (i.e.  14  posts  for 
officials) 

Posts to be requested in the next APS/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 
(internal redeployment) – i.e. number of posts required 

Posts required for year n although not foreseen in the APS/PDB exercise of the 
year in question 

17 
18 
19 

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

EN 

19 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
  
                                                 
8.2.4.  Other  administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 

Expenditure on administrative management) 

€ million (to 3rd decimal place) 

Year n 

Year n 
+ 1 

Year n 
+ 2 

Year n 
+ 3 

Year n 
+ 4 

Year n + 5 

TOTAL 

and 
following 

Budget line 

(number and heading) 

Technical 

and 
1. 
administrative 
assistance 
(including related staff costs)

Executive agencies20 

Other 
administrative assistance 

technical 

and 

- intra muros 

- extra muros 

Total 
administrative assistance 

technical 

and 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

Type of human resources 

Year n 

Year n 
+ 1 

Year n 
+ 2 

Officials and temporary staff (XX 01 
01) 

See 
Annex 

See 
Annex 

See 
Annex 

See 
Annex 

Staff  financed  by  Art  XX  01  02 
(auxiliary, END, contract staff, etc.) 

See 
Annex 

See 
Annex 

See 
Annex 

See 
Annex 

€ million (to 3rd decimal place) 

Year n + 3 Year n + 4  Year n + 5 

and 
following 

See Annex 

See Annex 

See 
Annex 

See 
Annex 

(specify budget line) 

Total cost of human resources and 
associated costs (NOT in reference 
amount) 

8,817 

9 ,333 

9 ,333 

9 ,333 

9 ,333 

9 ,333 

20 

Reference should be made to the specific legislative financial statement for the Executive Agency(ies) 
concerned. 

EN 

20 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Calculation – Officials and Temporary agents 

Reference should be made to Point 8.2.1, if applicable 

See detailed Annex 

Calculation – Staff financed under Art. XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

See detailed Annex 

8.2.6.  Other administrative expenditure not included in reference amount 

€ million (to 3rd decimal place)

Year 

n 

Year n 
+ 1 

Year n 
+ 2 

Year n 
+ 3 

Year n  
+ 4 

TOTAL 

Year n + 5 
and 
following 

XX 01 02 11 01 – Missions 

XX 01 02 11 02 – Meetings & Conferences 

XX 01 02 11 03 – Committees21 

XX 01 02 11 04 – Studies & consultations 

XX 01 02 11 05 - Information systems 

2. 

Total 

other  management 

expenditure (XX 01 02 11) 

3.  Other 

an 
expenditure 
administrative  nature  (specify  and 
indicate budget line) 

of 

Total  administrative  expenditure, 
other  than  human  resources  and 
associated  costs  (NOT  included  in 
reference amount) 

Calculation - Other administrative expenditure not included in reference amount 

21 

Specify the type of committee and the group to which it belongs. 

EN 

21 

   EN