Proposal for a Council Regulation (EC, Euratom) adjusting the weightings applicable to the remuneration and pensions of officials and other servants of the European Communities
Date: 2007-04-24
Institutions: European Commission
Subjects: European official, pay, pension scheme, regulations for civil servants, servant (EU)

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 24.4.2007 
COM(2007) 209 final 

Proposal for a 

COUNCIL REGULATION (EC, EURATOM)  

adjusting the weightings applicable to the remuneration and pensions of officials and 
other servants of the European Communities 

(presented by the Commission) 

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EXPLANATORY MEMORANDUM 

BACKGROUND TO THE PROPOSAL 

110 

Grounds for and objectives of the proposal 

In  accordance  with  Article  4  of  Annex XI  to  the  Staff  Regulations,  intermediate 
adjustments of remuneration and pensions under Article 65(2) of the Staff Regulations, 
taking  effect  on  1  January,  are  to  be  made,  on  the  basis  of  information  provided  by 
Eurostat,  in  the  event  of  a  substantial  change  in  the  cost  of  living  between  June  and 
December, with due allowance being made for the forecast of the change in purchasing 
power during the current annual reference period. 

Any Commission proposal needed is to be sent to the Council not later than the second 
half of April. 

120 

General background  

In accordance with Article 6 of Annex XI to the Staff Regulations, adjustments are to 
be  made  for  all  places  (including  Brussels)  if  the  sensitivity  threshold  is  reached  in 
Brussels. If that sensitivity threshold is not reached, adjustments are only to be made 
for those places where the threshold is exceeded. 

In accordance with Article 7 of Annex XI to the Staff Regulations, the amount of the 
adjustment is to be the Brussels International Index multiplied, where appropriate, by 
half of the specific indicator forecast if this is negative.  

The specific indicator measures changes in the net remuneration, exclusive of inflation, 
of  national  civil  servants  in  Member  States'  central  governments.  Eurostat  has 
calculated this indicator on the basis of the information supplied by the eight Member 
States referred to in Article 1(4) of Annex XI. 

The Brussels International Index measures changes in the cost of living in Brussels for 
European  Community  officials.  Eurostat  has  drawn  up  this  index  on  the  basis  of  the 
information provided by the Belgian authorities. 

The  weightings  are  the  ratio  between  the  relevant  economic  parity  and  the  exchange 
rate  provided  for  in  Article  63  of  the  Staff  Regulations  multiplied,  if  the  adjustment 
threshold is not reached for Brussels, by the amount of the adjustment. 

The economic parities for remuneration establish the purchasing power equivalence of 
the  remuneration  paid  in  Brussels,  as  the  reference  city,  with  that  paid  in  the  other 
places  of  employment.  Eurostat  has  calculated  those  parities  in  agreement  with  the 
national statistical bodies. 

The economic parities for pensions establish the purchasing power equivalence of the 
pension paid in Belgium, as the reference country, with that paid in the other countries 
of  residence.  Eurostat  has  calculated  those  parities  in  agreement  with  the  national 
statistical bodies. 

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130 

141 

Existing provisions in the area of the proposal 

This  proposal  is  in  addition  to  the  proposal  presented  each  year  for  adjusting 
remuneration and pensions. 

Consistency with other policies and objectives of the Union 

Not applicable. 

CONSULTATION OF INTERESTED PARTIES AND IMPACT ASSESSMENT 

Consultation of interested parties 

211 

212 

229 

230 

Methods of consultation used, main sectors covered and general profile of respondents 

The  elements  of  the  proposal  have  been  discussed  with  the  staff  representatives  in 
accordance with the appropriate procedures. 

Summary of replies received and the way in which they have been taken into account 

The proposal takes account of the opinions of the parties consulted. 

Collection and use of expertise 

There was no need for external expertise. 

Impact assessment 

-  The  purpose  of  the  proposal  is  to  adjust  remuneration  and  pensions  in  accordance 
with the legislation in force. 

- The legislation in force permits no alternative. 

LEGAL ELEMENTS OF THE PROPOSAL 

305 

Summary of the proposed action 

In accordance with Article 4 of Annex XI to the Staff Regulations, the purpose of the 
proposed  action  is  to  adjust  remuneration  in  those  places  in  which  there  has  been  a 
substantial change in the cost of living. 

The change in the cost of living for Brussels, measured by the Brussels International 
Index, over the period June to December of the previous year, is 0.3%.  

Changes  in  the  cost  of  living  outside  Belgium  and  Luxembourg  during  the  reference 
period  are  measured  by  the  implicit  indices  calculated  by  Eurostat.  These  indices  are 
calculated  by  multiplying  the  Brussels  International  Index  by  the  change  in  the 
economic parity. 

The  sensitivity  threshold  is  the  percentage  corresponding  to  7%  for  a  twelve-month 
period (3.5% for a six-month period). 

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The  implicit  index  applicable  to  remuneration  exceeds  the  threshold  in  the  following 
countries or places: 

- Estonia 5.4%. 

The implicit index applicable to pensions does not exceed the threshold in any country. 

The  intermediate  adjustment  is  the  Brussels  International  Index  multiplied,  where 
appropriate, by half of the specific indicator forecast if this is negative. 

The  specific  indicator  forecast  is  -1.0%,  and  thus  the  amount  of  intermediate 
adjustment is -0.2%. 

The  weightings  are  the  ratio  between  the  relevant  economic  parity  and  the  exchange 
rate multiplied, if the adjustment threshold is not reached for Brussels, by the amount 
of the intermediate adjustment. 

These  weightings  take  effect  on  1  January.  However,  for  those  countries  or  places 
whose implicit index is greater than 6.3%, they take effect on 16 November. For those 
countries  or  places  whose  implicit  index  is  greater  than  12.6%,  they  take  effect  on 
1 November. 

As  a  result,  with  effect  from  1  January  2007,  the  weightings  applicable  to 
remuneration for those countries or places exceeding the threshold are: 

- Estonia 83.4. 

The weightings applicable to pensions and transfers remain unchanged. 

310 

Legal basis 

The Staff Regulations, and in particular Annex XI thereto, constitute the legal basis. 

329 

Subsidiarity principle 

The  proposal  concerns  an  area  that  falls  within  the  exclusive  competence  of  the 
Community. The principle of subsidiarity does not therefore apply. 

Proportionality principle 

The  proposal  is  consistent  with  the  principle  of  proportionality  for  the  following 
reasons: 

331 

332 

- Annex XI to the Staff Regulations provides for a Council Regulation. 

-  The  financial  burden  results  directly  from  application  of  the  method  of  adjustment 
provided for in the Staff Regulations. 

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341 

342 

Choice of instruments 

Proposed instrument(s): Regulation. 

Other instruments would have been inappropriate for the following reasons: 

- Annex XI to the Staff Regulations provides for a Council Regulation. 

BUDGETARY IMPLICATIONS 

401 

The  impact  of  the  adjustment  of  remuneration  and  pensions  on  administrative 
expenditure and revenue is detailed in the financial statement annexed hereto. 

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Proposal for a 

COUNCIL REGULATION (EC, EURATOM)  

adjusting the weightings applicable to the remuneration and pensions of officials and 
other servants of the European Communities 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, 

Having  regard  to  the  Protocol  on  the  Privileges  and  Immunities  of  the  European 
Communities, and in particular Article 13 thereof, 

Having regard to the Staff Regulations of officials of the European Communities and to the 
Conditions of employment of other servants of the European Communities, as laid down by 
Council Regulation (EEC, Euratom, ECSC) No 259/681, and in particular Articles 63, 64, 65 
and 82 of the Staff Regulations and Annexes VII, XI and XIII thereto, and the first paragraph 
of Article 20, Article 64 and Article 92 of the Conditions of employment of other servants, 

Having regard to the proposal from the Commission, 

Whereas: 

(1) 

There was a substantial increase in the cost of living in Estonia in the period June to 
December  and  the  weightings  applied  to  the  remuneration  of  officials  and  other 
servants should therefore be adjusted, 

HAS ADOPTED THIS REGULATION: 

Article 1 

With  effect  from  1  January  2007,  the  weightings  applicable,  under  Article  64  of  the  Staff 
Regulations, to the remuneration of officials and other servants employed in the countries and 
places listed below shall be as follows: 

- Estonia 83.4. 

1 

OJ L 56, 4.3.1968, p. 1. Regulation as last amended by Regulation (EC, Euratom) No …. (OJ L .., …, 
p. ..). 

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This  Regulation  shall  enter  into  force  on  the  day  following  that  of  its  publication  in  the 
Official Journal of the European Union. 

Article 2 

This Regulation shall be binding in its entirety and directly applicable in all Member States. 

Done at Brussels,  

For the Council 
The President 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

COUNCIL REGULATION (EC, EURATOM) adjusting the weightings applicable to 
the  remuneration  and  pensions  of  officials  and  other  servants  of  the  European 
Communities. 

2. 

ABM/ABB 
BUDGETING) FRAMEWORK 

(ACTIVITY-BASED  MANAGEMENT/ACTIVITY-BASED 

Policy Area(s) concerned and associated Activity/Activities: 

All areas and activities are potentially concerned. 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative  assistance 
lines (ex- B.A lines)) including headings: 

Expenditure: XX.01.01.01 Commission and Chapter 11 Other institutions. 

Revenue: 400 - Proceeds of the tax on the salaries, wages and allowances of officials, 
other  servants and persons  in receipt of a  pension,  404  -  Proceeds  from  the  special 
levy  on  the  salaries  of  members  of  the  institutions,  officials  and  other  servants  in 
active employment, 410 - Staff contributions to the pension scheme. 

3.2. 

Duration of the action and of the financial impact: 

Indefinite 

3.3. 

Budgetary characteristics (add rows if necessary): 

Budget 
line 

Nature 
expenditure 

of 

New 

EFTA 
contribution 

Contributions 
from  applicant 
countries 

in 

Heading 
financial 
perspective 

XX.01.01
.01 
and 
Chapter 
11 

NCE 

NDA2 

NO 

NO 

NO 

No [5] 

2 

Non-differentiated appropriations. 

EN 

8 

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4. 

SUMMARY OF RESOURCES 

4.1. 

Financial resources 

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations (PA) 

Year n 

n +1 

n + 2 

n +3 

n +4 

Total 

n+5 
and 
later 

EUR million (to 3 decimal places) 

Nature of expenditure 

Section 
No 

Operational expenditure3 

Commitment 
appropriations (CA) 

8.1 

Payment  appropriations 
(PA) 

a 

b 

Administrative expenditure within reference amount4 

Technical 
administrative 
assistance – ATA (NDA) 

and 

8.2.4 

c 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  

Commitment 
Appropriations 

Payment Appropriations 

a+c 

b+c 

Administrative expenditure not included in reference amount5 

Human  resources  and 
expenditure 
associated 
(NDA) 

Administrative  costs,  other 
than  human  resources  and 
not 
associated 
included 
reference 
in 
amount (NDA) 

costs, 

8.2.5 

d 

0,037 

0,037 

0,037 

0,037 

0,037 

0,037 

Not 
avail-
able 

8.2.6 

e 

3 
4 
5 

Expenditure not falling under Chapter xx 01 of Title xx concerned. 
Expenditure within Article xx 01 04 of Title xx. 
Expenditure within Chapter xx 01 other than Articles xx 01 04 or xx 01 05. 

EN 

9 

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Total indicative financial cost of intervention 

TOTAL  CA, 
cost of human resources 

including 

TOTAL  PA, 
cost of human resources 

including 

Co-financing details 

a+c
+d+
e 

b+c
+d+
e 

0,037  0,037 

0,037 

0,037 

0,037 

0,037 

0,037  0,037 

0,037 

0,037 

0,037 

0,037 

Not 
avail-
able 

Not 
avail-
able 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table  below 
(additional  lines  may  be  added  if  different  bodies  are  foreseen  for  the  provision  of  the  co-
financing): 

EUR million (to 3 decimal places) 

Co-financing body 

…………………… 

f 

TOTAL CA including 
co-financing 

a+c+
d+e+f 

Year 
n 

n + 1 

n + 2 

n + 3 

n + 4 

n  +  5 
and 
subs. 
yrs 

Total 

4.1.2.  Compatibility with financial programming 

X 

Proposal is compatible with existing financial programming. 

(cid:133) Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

(cid:133) Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement6 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on revenue 

(cid:133) Proposal has no financial impact on revenue 

X  Financial impact - the effect on revenue is as follows: 

6 

See points 19 and 24 of the Interinstitutional agreement. 

EN 

10 

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Budget 
line 

Revenue 

EUR million (to one decimal place) 

Prior  to 
action 
[Yea
r  n-
1] 

Situation following action 

[Yea
r n] 

[n+1
] 

[n+2
] 

[n+3
] 

[n+4
] 

[n+5
]7 

410  Pension 
contributio
n 

a) Revenue in absolute terms 0,100 

0,105  0,105  0,105  0,105  0,105  0,105 

b) Change in revenue 

Δ  

0,005  0,005  0,005  0,005  0,005  0,005 

400 Tax 

a) Revenue in absolute terms 0,072 

0,076  0,076  0,076  0,076  0,076  0,076 

b) Change in revenue 

Δ  

0,004  0,004  0,004  0,004  0,004  0,004 

404  Special 
levy 

a) Revenue in absolute terms 0,009 

0,010  0,010  0,010  0,010  0,010  0,010 

b) Change in revenue 

Δ  

0,001  0,001  0,001  0,001  0,001  0,001 

(Please specify each revenue budget line involved, adding the appropriate number 
of rows to the table if there is an effect on more than one budget line.) 

4.2. 

Human Resources FTE (including officials, temporary and external staff) - see detail 
under point 8.2.1. 

Annual requirements  Year n  n + 1  n + 2 

n + 3 

n + 4 

n  +  5 
and 
subs. 
yrs 

Total 
number 
human resources 

of 

5. 

CHARACTERISTICS AND OBJECTIVES 

Details  of  the  context  of  the  proposal  are  required  in  the  Explanatory 
Memorandum.  This  section  of  the  Legislative  Financial  Statement  should 
include the following specific complementary information: 

5.1. 

Need to be met in the short or long term 

Obligation under the Staff Regulations. 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with  other 
financial instruments and possible synergy 

Not applicable. 

7 

Additional columns should be added if necessary, i. e. if the duration of the action exceeds 6 years. 

EN 

11 

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5.3. 

Objectives, expected  results and  related indicators of  the proposal in the context of 
the ABM framework 

Not applicable. 

5.4. 

Method of implementation (indicative) 

Show below the method(s)8 chosen for the implementation of the action. 

(cid:133) Centralised management 

X 

directly by the Commission: PMO 

(cid:133) 

indirectly by delegation to: 

(cid:133) 

executive agencies 

(cid:133) 

bodies  set  up  by  the  Communities  as  referred  to  in  Article 185  of 
the Financial Regulation 

(cid:133) 

national public-sector bodies/bodies with public-service mission. 

(cid:133) Shared or decentralised management 

(cid:133)  with Member States 

(cid:133)  with third countries 

(cid:133) Joint management with international organisations (please specify) 

Relevant  comments:  Calculation  method:  Adjustment  =  Execution  in  2007  x  5.4%. 
The measure involves 17 persons in Estonia. 

6. 

MONITORING AND EVALUATION 

6.1. 

Monitoring system 

Not applicable. 

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

Not applicable. 

6.2.2.  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned  from 

similar experiences in the past) 

Not applicable. 

8 

If  more  than  one  method  is  indicated  please  provide  additional  details  in  the  “Relevant  comments” 
section of this point. 

EN 

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6.2.3.  Terms and frequency of future evaluations 

Evaluation at the end of the fourth year counting from July 2004. 

7. 

ANTI-FRAUD MEASURES 

Not applicable. 

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8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

Commitment appropriations in EUR million (to 3 decimal places) 

(Headings 
of 
objectives,  actions 
and outputs should 
be provided) 

Type 
of 
output 

Aver
age 
cost 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year  n+5 
later 

and 

TOTAL 

Number  of 
outputs 

Total 
cost 

Number  of 
outputs 

Total 
cost 

Number  of 
outputs 

Total 
cost 

Number  of 
outputs 

Number  of 
outputs 

Total 
cost 

Number  of 
outputs 

Total 
cost 

OPERATIONAL 
OBJECTIVE 
No 19… 

Action 1………… 

- Output 1 

- Output 2 

Action 2………… 

- Output 1 

Sub-total  Objective 
1 

OPERATIONAL 
OBJECTIVE  No 2 
……… 

Action 
1………………. 

- Output 1 

9 

As described under Section 5.3. 

EN 

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Sub-total  Objective 
2 

OPERATIONAL 
OBJECTIVE No n 

Sub-total  Objective 
n 

TOTAL COST 

EN 

15 

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8.2. 

Administrative expenditure 

8.2.1.  Number and type of human resources 

Types of post 

Staff  to  be  assigned  to  management  of  the  action  using  existing  and/or  additional 
resources (number of posts/FTEs) 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5 

or 

A*/
AD 

Officials 
temporary 
staff10 
(XX 01 01) 

B*, 
C*/
AST 

by 

financed11 
Staff 
Article XX 01 02 

Other  staff  financed12 
by Article XX 01 04/05 

TOTAL 

8.2.2.  Description of tasks deriving from the action 

8.2.3.  Sources of human resources (staff covered by the Staff Regulations) 

(When more than one source is stated, please indicate the number of posts originating from 
each of the sources) 

(cid:133) 

(cid:133) 

(cid:133) 

(cid:133) 

(cid:133) 

Posts currently allocated to the management of the programme to be replaced 
or extended 

Posts pre-allocated within the APS/PDB exercise for year n 

Posts to be requested in the next APS/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 
(internal redeployment) 

Posts required for year n although not foreseen in the APS/PDB exercise of the 
year in question 

10 
11 
12 

Cost of which is NOT covered by the reference amount. 
Cost of which is NOT covered by the reference amount. 
Cost of which is included within the reference amount. 

EN 

16 

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8.2.4.  Other 

administrative 

expenditure 

included 

in 

reference 

amount 

 (XX 01 04/05 – Expenditure on administrative management) 

EUR million (to 3 decimal places) 

Budget line 

Number and title 

Year n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year n+5 

TOTAL 

and later 

Technical 

1. 
and 
administrative 
assistance 
(including related staff costs) 

 Executive agencies13 

Other 
administrative assistance 

technical 

and 

- intra muros  

- extra muros 

Total 
administrative assistance 

technical 

and 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

Year n 

Year 
n+1 

Year 
n+2 

Year n+3  Year n+4  Year n+5 

and later 

amount 

EUR million (to 3 decimal places) 

Type of human resources 

Officials 
(XX 01 01) 

and 

temporary 

staff 

Staff  financed  by  Article  XX  01  02 
(auxiliary, DNEs, contract staff, etc.) 

(specify budget line) 

Total  cost  of  human  resources  and 
associated  costs  (NOT  included  in 
reference amount) 

Calculation - Officials and temporary agents 

Reference should be made to Point 8.2.1, if applicable 

Calculation - Staff financed by Article XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

13 

Reference should be made to the specific legislative financial statement for the Executive Agency(ies) 
concerned. 

EN 

17 

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8.2.6.  Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places) 

Year 

n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

TOTAL 

Year 
n+5 
and 
later 

XX 01 02 11 01 - Missions 

XX 01 02 11 02 - Meetings and conferences 

XX 01 02 11 03 - Committees14 

XX 01 02 11 04 - Studies and consultations 

XX 01 02 11 05 - Information systems 

2. Total Other Management Expenditure 
(XX 01 02 11)  

3. Other expenditure of an administrative 
nature  (specify 
to 
budget line)  

including  reference 

Total  administrative  expenditure,  other 
than  human  resources  and  associated 
costs 
reference 
included 
amount) 

(NOT 

in 

Calculation - Other administrative expenditure not included in reference amount 

14 

Specify the type of committee and the group to which it belongs. 

EN 

18 

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