3. European Parliament resolution of 24 April 2007 with observations forming an integral part of the decision on the discharge for the implementation of the budget of the European Monitoring Centre for Drugs and Drug Addiction for the financial year 2005 (C6-0390/2006 - 2006/2157(DEC))
Date: 2007-04-24
Institutions: Committee on Budgetary Control, European Parliament
Subjects: European Monitoring Centre for Drugs and Drug Addiction, budgetary discharge, financial year, implementation of the budget

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Tuesday 24 April 2007

3.
European Parliament resolution of 24 April 2007 with observations forming an integral part of the
decision on the discharge for the implementation of the budget of the European Monitoring Centre
for Drugs and Drug Addiction for the financial year 2005 (C6-0390/2006 — 2006/2157(DEC))

The European Parliament,

— having regard to the final annual accounts of the European Monitoring Centre for Drugs and Drug

Addiction for the financial year 2005 (1),

— having regard to the Court of Auditors' report on the final annual accounts of the European Monitoring
Centre for Drugs and Drug Addiction for the financial year 2005, together with the Centre's replies (2),

— having regard to the Council's recommendation of 27 February 2007 (5711/2007 — C6-0080/2007),

— having regard to the EC Treaty, and in particular Article 276 thereof,

— having regard to Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial
the European Communities (3), and in particular

Regulation applicable to the general budget of
Article 185 thereof,

— having regard to Council Regulation (EEC) No 302/93 of 8 February 1993 on the establishment of a
European Monitoring Centre for Drugs and Drug Addiction (4), and in particular Article 11a thereof,

— having regard to Commission Regulation (EC, Euratom) No 2343/2002 of 19 November 2002 on the
framework Financial Regulation for the bodies referred to in Article 185 of Council Regulation (EC,
Euratom) No 1605/2002 (5), and in particular Article 94 thereof,

— having regard to Rule 71 of and Annex V to its Rules of Procedure,

— having regard to the Report of the Committee on Budgetary Control and the opinion of the Committee

on Civil Liberties, Justice and Home Affairs (A6-0100/2007),

A. whereas the Court of Auditors stated that it obtained reasonable assurance that the annual accounts for
the financial year ended 31 December 2005 were reliable, and that, the underlying transactions, taken
as a whole, were legal and regular,

B. whereas on 27 April 2006 Parliament gave discharge to the director in respect of the implementation
of the Centre's budget for the for the 2004 financial year (6) and in the resolution accompanying the
discharge decision Parliament, inter alia,

— regretted the very high level of transfers made; urged the Centre to respect more closely the budget

originally set by the Budgetary Authority;

General points concerning the majority of EU Agencies requiring individual discharge

1.
Considers that the ever-growing number of Community Agencies and the activities of certain of them
do not seem to form part of an overall policy framework, and that the remits of some Agencies do not
always reflect the real needs of the Union or the expectations of its citizens, and notes that in general terms
the Agencies do not always have a good image or a good press;

(1) OJ C 266, 31.10.2006, p. 43.
(2) OJ C 312, 19.12.2006, p. 86.
(3) OJ L 248, 16.9.2002, p. 1. Regulation as amended by Regulation (EC, Euratom) No 1995/2006 (OJ L 390,

30.12.2006, p. 1).

(4) OJ L 36, 12.2.1993, p. 1, Regulation as last amended by Regulation (EC) No 1651/2003 (OJ L 245, 29.9.2003,

p. 30).

(5) OJ L 357, 31.12.2002, p. 72.
(6) OJ L 340, 6.12.2006, p. 85.

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Tuesday 24 April 2007

2.
Invites the Commission therefore to define an overall policy framework for the setting up of new
Community Agencies and to present a cost-benefit study before the setting up of any new agency, while
being careful to avoid any overlap of activities between Agencies or with the remits of other European
organisations;

Calls on the Court of Auditors to give its opinion on the cost-benefit study before Parliament takes its

3.
decision;

4.
Invites the Commission to present every five years a study on the added value of every existing
Agency; invites all relevant institutions in the case of a negative evaluation of the added value of an Agency
to take the necessary steps by reformulating the mandate of that Agency or by closing it;

5.
Considers it regrettable, given the growing number of regulatory agencies, that the negotiations on the
draft interinstitutional agreement on the operating framework for the European regulatory agencies have not
yet been concluded, and calls on the relevant departments of the Commission, in consultation with the
Court of Auditors, to do their utmost to ensure that the agreement is brought to a rapid conclusion;

6.
Notes that the Commission's budgetary responsibility calls for closer linking of the Agencies to the
Commission; calls on the Commission and the Council to take all necessary steps to give the Commission a
blocking minority in the supervisory bodies of the regulatory Agencies by 31 December 2007 and to
provide for such a minority from the outset when new Agencies are set up;

Invites the Court of Auditors to create an additional chapter in its Annual Report, devoted to all
7.
Agencies to be discharged under the Commission's accounts in order to have a much clearer picture of
the use of EU funds by Agencies;

Recalls the principle according to which all Community Agencies, whether subsidised or not, are
8.
subject to discharge by the Parliament, even where a discharge authority exists by virtue of their constitutive
texts;

Calls on the Court of Auditors to perform performance audits for all Agencies and to report back to

9.
the relevant committees of Parliament, including the Committee on Budgetary Control;

Notes that the number of Agencies is constantly increasing and that, in accordance with the Com-
10.
mission's political responsibility for the operation of the Agencies, which goes far beyond mere logistical
support, there is an even higher need for the Directorates-General of the Commission charged with the
setting up and monitoring of Agencies to develop a common approach to the Agencies; considers that a
structure similar to the one created by the Agencies for coordination among the DGs concerned would be a
pragmatic way forward towards a common approach by the Commission on all matters relating to the
Agencies;

Invites the Commission to improve administrative and technical support to the Agencies, taking into

11.
account the growing complexity of the Community's administrative rules and technical problems;

Notes the lack of a disciplinary body in any of the Community Agencies, and calls on the Commis-

12.
sion to take the necessary steps to ensure that such a mechanism is rapidly put in place;

13. Welcomes the considerable improvements in the coordination among the Agencies, which allows
them to tackle recurring problems and makes cooperation with the Commission and Parliament more
efficient;

14.
Takes the view that the establishment by a number of Agencies of a shared support service aimed at
making their computerised financial management systems consistent with those of the Commission is a
measure that should be taken further and extended;

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15.
Calls upon the Agencies to improve their cooperation and benchmarking with actors in the field;
urges the Commission to adopt any measures it considers necessary to help the Agencies enhance their
image and raise the profile of their activities;

Tuesday 24 April 2007

16.
Calls upon the Commission to come up with a proposal to harmonise the format of the annual
reporting by the Agencies and to develop performance indicators which would allow a comparison of
their efficiency;

Invites the Agencies to present at the beginning of every year performance indicators against which

17.
they could be measured;

Invites all Agencies to increasingly use SMART objectives which should lead to more realistic plan-

18.
ning and implementation of goals;

Agrees with the Court of Auditors that the Commission also bears responsibility for the (financial)
19.
management of the Agencies; therefore, urges the Commission to monitor and where necessary direct and
help the management of the different Agencies, especially in relation to the proper application of tender
procedures, transparency of recruitment procedures, sound financial management (underspending and over-
budgeting) and most importantly the proper application of the rules concerning the internal control frame-
work;

20.
Considers that the Agencies' work programmes should express their contributions in operational and
measurable terms and that due consideration should be given to the Commission's Internal Control Stan-
dards;

Specific points

21.
Notes that the utilisation rate of commitment appropriations is greater than 90 %, whereas the cor-
responding rate for payment appropriations is only 85 %; notes also that expenditure on administration
shows a high carry-over rate of almost 40 %; invites the Centre to manage its procurement policy better,
in order to avoid carrying over appropriations, which makes management more cumbersome;

22. Welcomes that, for the purposes of management, the Centre has prepared an activity-based budget;
invites the Centre to take further this initiative with a view to improved performance monitoring and
evaluation of its effectiveness by introducing analytical accounts so that the cost of the Centre's various
activities can be ascertained;

Invites the Centre to include the fixed asset inventory systems into the general accounts as without a

23.
reliable labelling system, the traceability of the assets entered in the inventory cannot be assured;

Notes deficiencies in staff recruitment procedures; invites the Centre to apply recruitment procedures

24.
correctly;

25.
Notes that at the end of 2004, a member of staff was sent on a long-term (two-year) mission to
Brussels; invites the centre to explain fully this procedure; asks the Centre and the Commission to investi-
gate the case and to take measures to avoid recurrence of such a case in the future;

26.
Notes that a number of anomalies were revealed in the course of checks on procurement and con-
tracting procedures; invites the Centre to fully apply procurement and contracting procedures in order to
avoid similar situations as occurred in 2005.