Proposal for a Council Regulation (EC, Euratom) adjusting from 1 January 2007 the scale applicable to missions by officials and other servants of the European Communities in Bulgaria and Romania
Date: 2006-10-31
Institutions: European Commission
Subjects: Bulgaria, European official, Romania, allowances and expenses, regulations for civil servants, servant (EU)

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 31.10.2006 
COM(2006)647 final 

Proposal for a  

COUNCIL REGULATION (EC, EURATOM) 

adjusting from 1 January 2007 the scale applicable to missions by officials and other 
servants of the European Communities in Bulgaria and Romania 

(presented by the Commission) 

EN 

   EN 

 
 
 
  
1)  BACKGROUND TO THE PROPOSAL 

130 

•  Grounds for and objectives of the proposal 

In accordance with Article 71 of the Staff Regulations, officials and other servants of 
the European Communities are entitled to reimbursement of expenses incurred by them 
in the course of or in connection with the performance of their duties. 

•  General context 

The  amounts  for  the  reimbursement  of  mission  expenses  for  Bulgaria  and  Romania 
were  determined  in  accordance  with  the  conditions  applicable  to  non-member 
countries;  they  have  not  been  adjusted  since  2001;  the  equivalent  scale  for  the  25 
existing  Member States  was  adjusted  in  2006.  Moreover,  the  amounts  for  the  two 
countries  in  question  were  determined  using  methods  of  calculation  different  from 
those used for the 2006 adjustment. 

•  Existing provisions in the area of the proposal 

Article  13  of  Annex  VII  to  the  Staff  Regulations  setting  out  the  rules  for  the 
reimbursement  of  expenses  incurred  in  the  course  of  missions  in  the  Member States 
provides for a regular review of the amounts in question. 

141 

•  Consistency with other policies and objectives of the Union 

Not applicable. 

211 

212 

229 

230 

2)  CONSULTATION OF INTERESTED PARTIES AND IMPACT ASSESSMENT 

•  Consultation of interested parties 

Methods of consultation used, main sectors covered and general profile of respondents 

The  elements  of  the  proposal  have  been  discussed  with  the  staff  representatives  in 
accordance with the appropriate procedures. 

Summary of replies received and the way in which they have been taken into account 

The proposal takes account of the opinion of the parties consulted.  

•  Collection and use of expertise 

There was no need for external expertise. 

•  Impact assessment  

-  The  purpose  of  the  proposal  is  to  adjust the  rate  of  the  daily  subsistence  allowance 
and the hotel expenses ceilings for missions in accordance with the legislation in force. 

- The legislation in force permits no alternative. 

EN 

2 

   EN 

 
 
 
 
3)  LEGAL ELEMENTS OF THE PROPOSAL  

305 

•  Summary of the proposed action 

In  view  of  the  probable  accession  of  Bulgaria  and  Romania  on  1 January 2007,  the 
reimbursement  to  officials  and  other  servants  of  expenses  incurred  in  the  course  of 
missions  in  these  countries  will  be  subject  from  that  date  to  the  rules  set  out  in 
Article 13 of Annex VII to the Staff Regulations. 

Further  to  the  adjustment  made  in  2006  for  the  existing  Member States,  the  rates  for 
these  two  countries  must  also  be  adjusted  to  take  account  of  changes  in  prices  since 
2001  and  to  avoid  any  discrepancy  between  the  methods  used  for  determining  the 
allowances  for  missions 
the  existing 
Member States.  

two  countries  and 

those 

these 

in 

in 

310 

329 

331 

332 

341 

342 

401 

•  Legal basis 

Article 13 of Annex VII to the Staff Regulations. 

•  Subsidiarity principle 

The  proposal  concerns  an  area  that  falls  within  the  exclusive  competence  of  the 
Community. The principle of subsidiarity does not therefore apply. 

•  Proportionality principle 

The  proposal  is  consistent  with  the  principle  of  proportionality  for  the  following 
reasons: 

-  Under  Annex  VII  to  the  Staff  Regulations,  the  Council  has  to  act  by  qualified 
majority on a proposal by the Commission when adjusting the scale; 

- The financial burden results directly from the application of the adjustment provided 
for in the Staff Regulations. 

•  Choice of instruments 

Proposed instrument: regulation. 

Other instruments would have been inappropriate for the following reasons: 

- Article 13 of Annex VII to the Staff Regulations provides for a Council regulation. 

4)  BUDGETARY IMPLICATIONS 

The impact on administrative expenditure of the adjustment of the scale for missions is 
detailed  in  the  financial  statement  (see  annex)  (average  15%  reduction  in  the  daily 
allowance  involving  a  reduction  in  annual  expenditure  of  €0.08 million  for  all  the 
institutions, of which €0.06 million for the Commission). 

F-1625 

EN 

3 

   EN 

 
 
 
 
 
 
Proposal for a  

COUNCIL REGULATION (EC, EURATOM) 

adjusting from 1 January 2007 the scale applicable to missions by officials and other 
servants of the European Communities in Bulgaria and Romania1 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, 

Having regard to the Treaty of Accession of the Republic of Bulgaria and Romania to the 
European Union, and in particular Article 2 of the Protocol concerning the conditions and 
arrangements for the admission of the Republic of Bulgaria and Romania to the European 
Union,  

Having regard to the Staff Regulations of Officials and the Conditions of Employment of 
Other  Servants  of  the  European  Communities  laid  down  by  Council  Regulation  (EEC, 
Euratom, ECSC) No 259/682, as last amended by Regulation (EC, Euratom) No …3, and 
in particular Article 13 of Annex VII thereto, 

Having regard to the proposal from the Commission, 

Whereas: 

(1) 

By  virtue  of  the  accession  of  the  Republic  of  Bulgaria  and  Romania  to  the 
European  Union  on  1 January 2007,  the  reimbursement  to  officials  and  other 
servants of expenditure incurred on missions in these countries is now subject to 
the rules set out in Article 13 of Annex VII to the Staff Regulations, 

HAS ADOPTED THIS REGULATION: 

Article 1 

The scale of mission allowances in Article 13(2) of Annex VII to the Staff Regulations is 
hereby replaced by the following table: 

1 

2 

3 

This  proposal  is  based  on  the  hypothesis  of  accession  by  Bulgaria  and  Romania  on  1  January 
2007. Should the situation change, the proposal will be amended accordingly. 
OJ No L 56, 4.3.1968, p. 1. 
OJ No …, …, p.1. 

EN 

4 

   EN 

 
                                                 
 Destination 

Hotel ceiling 

Daily allowance 

Belgium  
Bulgaria  
Czech Republic   
Denmark 
Germany 
Estonia   
Greece   
Spain 
France 
Ireland   
Italy 
Cyprus   
Latvia 
Lithuania 
Luxembourg 
Hungary  
Malta 
Netherlands 
Austria   
Poland 
Portugal  
Romania 
Slovenia  
Slovakia  
Finland   
Sweden   
United Kingdom 

140 
169 
155 
150 
115 
110 
140 
125 
150 
150 
135 
145 
145 
115 
145 
150 
115 
170 
130 
145 
120 
170 
110 
125 
140 
160 
175 

rticle 2 

92 
58 
75 
120 
93 
71 
82 
87 
95 
104 
95 
93 
66 
68 
92 
72 
90 
93 
95 
72 
84 
52 
70 
80 
104 
97 
101 

This  Regulation  shall  enter  into  force  on  the  twentieth  day  following  that  of  its 
publication in the Official Journal of the European Union.  

It shall apply from 1 January 2007. 

EN 

5 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
This  Regulation  shall  be  binding  in  its  entirety  and  directly  applicable  in  all 
Member States. 

Done at Brussels,  

For the Council 
The President 

EN 

6 

   EN 

 
 
 
LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

Council Regulation (EC, Euratom) adjusting from 1 January 2007 the scale for 
missions by officials and other servants of the European Communities in Bulgaria 
and Romania 

2. 

ABM/ABB (ACTIVITY-BASED MANAGEMENT/ACTIVITY-BASED 
BUDGETING) FRAMEWORK 

Policy area(s) concerned and associated activity/activities: 

All areas and activities are potentially concerned. 

3. 

BUDGET LINES 

3.1. 

Budget lines (operational lines and related technical and administrative assistance 
lines (former BA lines)) including headings : 

Commission expenditure: 

XX.010211 (Overall budget) 

XX.0104yy, for the relevant XX and yy  

XX.010503 (Research), for the relevant XX  

24.010600 (OLAF) 

25.010203 (Special advisers) 

25.010213 (Commissioners) 

25.010901 (OPOCE) 

26.012x00 (Administrative Offices), for the relevant x 

26.015002 (ADMIN - participation in selection boards) 

26.015006 (ADMIN – officials seconded and on training schemes) 

06.xxxxxx (lines xxxxxx funding the mission expenses of nuclear 
inspectors) 

11.xxxxxx (ditto for fisheries inspectors) 

17.xxxxxx (ditto for veterinary and phytosanitary inspectors) 

Article 130 (European Parliament, Council, Court of Justice, 
Court of Auditors, etc. ) 

Article 104 (Members of the Court of Justice, Court of Auditors) 

Other institutions’ expenditure: 

EN 

7 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3.2. 

Duration of the action and of the financial impact: 

Indefinite 

3.3. 

Budgetary characteristics (add rows if necessary) : 

Budget 
heading 

See point 
3.1. 

Nature of 
expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

NCE 

NDA4 

NO 

NO 

NO 

No [5] 

4. 

SUMMARY OF RESOURCES 

4.1. 

Financial resources 

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations (PA) 

Nature of expenditure 

Section 
No 

Year n 

n +1 

n + 2 

n +3 

n +4 

n+5 and 
later 

Total 

Operational expenditure5: not applicable 

EUR million (to 3 decimal places) 

Administrative expenditure within reference amount6: not applicable 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT::  nnoott  aapppplliiccaabbllee  

Administrative expenditure not included in reference amount7 

Human  resources  and 
associated 
expenditure 
(NDA) 

8.2.5 

d 

Administrative  costs,  other 
than  human  resources  and 
not 
associated 
reference 
included 
amount (NDA) 8 

costs, 

in 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

8.2.6 

e 

n.a. 

(- 0.06) 

(- 0.06) 

(- 0.06) 

(- 0.06) 

(- 0.06) 

(- 0.06) 

4 
5 
6 
7 
8 

Non-differentiated appropriations. 
Expenditure not falling under Chapter xx 01 of Title xx concerned. 
Expenditure within Article xx 01 04 of Title xx. 
Expenditure within Chapter xx 01 other than Articles xx 01 04 or xx 01 05. 
Figures in brackets correspond to the budgetary impact of the reform solely for the Commission. 

EN 

8 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Total indicative financial cost of intervention 

TOTAL  CA, 
cost of human resources 

including 

TOTAL  PA, 
cost of human resources 

including 

a+c
+d+
e 

b+c
+d+
e 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

(- 0,06) 

(- 0,06) 

(- 0,06) 

(- 0,06) 

(- 0,06) 

(- 0,06) 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

- 0.08 

(- 0,06) 

(- 0,06) 

(- 0,06) 

(- 0,06) 

(- 0,06) 

(- 0,06) 

n.a. 

n.a. 

The Commission's requirements in terms of human and administrative resources will be 
covered by the allocation granted to the managing DG in the annual allocation procedure. 

Co-financing details 

If the proposal involves co-financing by Member States, or other bodies (please specify 
which), an estimate of the level of this co-financing should be indicated in the table below 
(additional lines may be added if different bodies are foreseen for the provision of the co-
financing): 

4.1.2.  Compatibility with financial programming 

X 

Proposal is compatible with existing financial programming. 

(cid:133) Proposal will entail reprogramming of the relevant heading in the financial 
perspective. 

(cid:133) Proposal may require application of the provisions of the Interinstitutional 
Agreement9 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on revenue 

X  Proposal has no financial impact on revenue 

(cid:133) Financial impact - the effect on revenue is as follows: 

Note: All details and observations relating to the method of calculating the effect 
on revenue should be shown in a separate annex. 

4.2. 

Human resources ETP (including officials, temporary and external staff) - see detail 
under point 8.2.1. 

5. 

CHARACTERISTICS AND OBJECTIVES 

Details of the context of the proposal are required in the explanatory memorandum. 
This  section  of  the  legislative  financial  statement  should  include  the  following 
complementary information: 

9 

See points 19 and 24 of the Interinstitutional Agreement. 

EN 

9 

   EN 

 
 
 
 
 
 
                                                 
5.1. 

Need to be met in the short or long term 

Obligation under the Staff Regulations 

5.2. 

Value -added of Community involvement and coherence of the proposal with other 
financial instruments and possible synergy 

Not applicable. 

5.3. 

Objectives, expected results and related indicators of the proposal in the context of 
the ABM framework 

Not applicable. 

5.4. 

Method of implementation (indicative) 

Show below the method(s)10 chosen for the implementation of the action. 

(cid:133) Centralised management 

X  directly by the Commission: PMO 

–  (cid:133) indirectly by delegation to: 

– 

– 

– 

(cid:133)  executive agencies 

(cid:133)  bodies set up by the Communities as referred to in 
Article 185 of the Financial Regulation 

(cid:133)  national public-sector bodies/bodies with public-service 
mission 

(cid:133) Shared or decentralised management 

– 

– 

(cid:133)  with Member States 

(cid:133)  with third countries 

(cid:133) Joint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1. 

Monitoring system 

Not applicable. 

6.2. 

Evaluation 

10 

If  more  than  one  method  is  indicated,  please  provide  additional  details  in  the  “Relevant  comments” 
section of this point. 

EN 

10 

   EN 

 
                                                 
6.2.1.  Ex ante evaluation 

Not applicable. 

6.2.2.  Measures taken following an intermediate/ex post evaluation (lessons learned from 

similar experiences in the past) 

Not applicable. 

6.2.3.  Terms and frequency of future evaluations 

Evaluation every two years. 

7. 

ANTI-FRAUD MEASURES 

Not applicable. 

8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost: not applicable 

8.2. 

Administrative expenditure 

8.2.1.  Number and type of human resources 

8.2.2.  Description of tasks deriving from the action 

8.2.3.  Sources of human resources (staff covered by the Staff Regulations) 

(When more than one source is stated, please indicate the number of posts originating from 
each of the sources) 

–  (cid:133) Posts currently allocated to the management of the programme to be replaced 

or extended 

–  (cid:133) Posts pre-allocated within the APS/PDB exercise for year n 

–  (cid:133) Posts to be requested in the next APS/PDB procedure 

–  (cid:133) Posts to be redeployed using existing resources within the managing service 

(internal redeployment) 

–  (cid:133) Posts required for year n although not foreseen in the APS/PDB exercise for 

the year in question 

8.2.4.  Other administrative expenditure included in reference amount 

 (XX 01 04/05 – Expenditure on administrative management) 

8.2.5.  Financial cost of human resources and associated costs not included in reference 

amount 

Calculation - Officials and temporary staff 

EN 

11 

   EN 

 
Reference should be made to point 8.2.1, if applicable 

Calculation - Staff financed by Article XX 01 02 

Reference should be made to point 8.2.1, if applicable 

8.2.6.  Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places) 

Year 

n 

Year n+1 Year 
n+2 

Year 
n+3 

TOTAL 

Year n+4  Year 
n+5 
and 
later 

XX 01 02 11 01 – Missions11 

- 0.08 
(- 0.06) 

- 0.08 
(- 0.06) 

- 0.08 
(- 0.06) 

- 0.08 
(- 0.06) 

- 0.08 
(- 0.06) 

- 0.08 
(- 0.06) 

n.a. 

XX 01 02 11 02 - Meetings and conferences 

XX 01 02 11 03 - Committees12 

XX 01 02 11 04 - Studies and consultations 

XX 01 02 11 05 - Information systems 

2. Total other management expenditure 

(XX 01 02 11) | 

3. Other expenditure of an administrative 
nature (specify including reference to 
budget line)  

Total administrative expenditure, other 
than human resources and associated 
costs (NOT included in reference 
amount) 

Calculation - Other administrative expenditure not included in reference amount 
The proposal covers two components of the reimbursement of mission expenses: (1) hotel 
expenses ceilings and (2) daily subsistence allowances. 

11 
12 

Figures in brackets correspond to the budgetary impact of the reform solely for the Commission. 
Specify the type of committee and the group to which it belongs. 

EN 

12 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
As  regards  hotel  expenses,  the  proposal  adjusts  the  ceilings  such  that,  for  Bulgaria  and 
Romania,  90%  of  the  actual  amounts  of  hotel  bills  reimbursed  to  European  Union  staff 
between 1 April 2005 and 30 March 2006 is lower than the ceilings. This should mean that it 
will  be  necessary  to  obtain  derogations  for  exceeding  the  hotel  ceilings  for  only  10%  of 
missions.  The  method  used  for  determining  the  ceilings  is  that  in  force  for  missions  in  the 
other Member States of the European Union. The planned adjustment of the accommodation 
ceilings  has  no  annual  budgetary  impact  as  the  proposed  ceilings  have  been  based  on 
expenditure actually incurred. 

As  regards  the  daily  subsistence  allowances,  the  proposal  involves  determining  the  amount 
payable  by  taking  the  daily  allowance  for  Belgium  (set  at  €92)  and  applying  to  it  the 
correction  coefficients  (“excluding  accommodation”)  applicable  to  Bulgaria  and  Romania. 
This  method  is  identical  to  that  used  for  determining  the  daily  allowance  in  the  25 
Member States. 

The  proposal  results  in  an  average  reduction  in  costs  of  15%  which,  when  applied  to  the 
expenditure for all the institutions, represents a reduction of €0.08 million per year, of which 
€0.06 million for the Commission. 

EN 

13 

   EN