Proposal for a Council Regulation (EC, EURATOM) Amending Regulation (EEC, Euratom, ECSC) n°495/77 determining the categories of officials entitled to, and the conditions for and rates of, allowances for regular standby duty {SEC(2006) 975}
Date: 2006-07-19
Institutions: European Commission
Subjects: European official, arrangement of working time, ratio, remuneration of work, servant (EU), shift work

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 19.7.2006 
COM(2006) 407 final 

Proposal for a 

COUNCIL REGULATION (EC, EURATOM) 

Amending Regulation (ECSC, EEC, Euratom) n° 300/76 determining the categories of 
officials entitled to allowances for shift work, and the rates and conditions thereof 

Proposal for a 

COUNCIL REGULATION (EC, EURATOM) 

Amending Regulation (EEC, Euratom, ECSC) n°495/77 determining the categories of 
officials entitled to, and the conditions for and rates of, 
allowances for regular standby duty 

{SEC(2006) 975} 

(presented by the Commission) 

EN 

   EN 

 
 
 
  
 
 
EXPLANATORY MEMORANDUM 

1)  BACKGROUND TO THE PROPOSAL 

110 

•  Grounds for and objectives of the proposal 

Need  for  extended  services  hours  for  certain  groups  of  personnel  of  the  European 
Institutions. 

Commitment  of  the  Commission  to  present  a  report  to  the  Council  on  the  use  of 
Regulations 300/76 (shift work), 495/77 (standby duty) and 1799/72 (arduous working 
conditions) and, if necessary, to make modification proposals.  

120 

•  General context 

Council Regulation 300/76 of 9 February 1976 limits shift work allowance under the 
operating  appropriations  to  personnel  employed  in  a  computer  centre,  a  security 
department,  a  telex  service  or  involved  in  the  dispatch  of  the  Official  Journal  of  the 
EC. This exhaustive list does not allow to cover other services for which a confirmed 
and  obvious  need  for  extended  service  hours  equally  exists:  Technical  help  desks, 
telephone switchboards, reception desks in buildings, and others. 

•  Existing provisions in the area of the proposal 

Council Regulation 300/76 of 9 February 1976 determining the categories of officials 
entitled to allowances for shift work, and the rates and conditions thereof, last modified 
by Council Regulation 860/2004 of 29 April 2004. 

•  Consistency with other policies and objectives of the Union 

Not applicable. 

2)  CONSULTATION OF INTERESTED PARTIES AND IMPACT ASSESSMENT 

•  Consultation of interested parties 

Measure concerning personnel of EU institutions only. 

•  Collection and use of expertise 

There was no need for external expertise. 

•  Impact assessment 

No alternatives - besides the option not to offer such extended service hours. 

Marginal social and economic, no environmental impact. 

130 

141 

229 

230 

EN 

2 

   EN 

 
 
 
3)  LEGAL ELEMENTS OF THE PROPOSAL 

305 

•  Summary of the proposed action 

Grant  access  to  shift  work  allowance  to  other  services  of  the  European  institutions 
having a confirmed need for extended or continuous working hours. 

310 

•  Legal basis 

Article 56a of the Staff Regulations of Officials and the Conditions of Employment of 
other servants of the European Communities laid down in Regulation (EEC, Euratom, 
ECSC)  no  259/68  of  29  February  1968,  last  amended  by  Regulation  (EC,  Euratom) 
No 31/2005  of  20  December  2004,  stating:  "Acting  on  a  proposal  from  the 
Commission submitted after consulting the Staff Regulations Committee, the Council 
shall determine the categories of officials entitled to such allowances, and the rates and 
conditions thereof.". 

329 

•  Subsidiarity principle 

The  proposal  concerns  an  area  that  falls  within  the  exclusive  competence  of  the 
Community. The principle of subsidiarity therefore does not apply. 

•  Proportionality principle 

Extension of an existing measure to other services. 

•  Choice of instruments 

Proposed instrument: regulation. 

Other instruments would have been inappropriate for the following reasons: 

Modification of an existing Council Regulation. 

4)  BUDGETARY IMPLICATIONS 

An  estimated  30  persons  for  two  shift  work:  30  persons  x  12  months  x  337  €  = 
121 300 € (Commission figures) 

341 

342 

401 

EN 

3 

   EN 

 
 
 
 
 
 
Proposal for a 

COUNCIL REGULATION (EC, EURATOM) 

Amending Regulation (ECSC, EEC, Euratom) n° 300/76 determining the categories 
of officials entitled to allowances for shift work, and the rates and conditions thereof 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, 

Having regard to the Staff Regulations of Officials and the Conditions of Employment of 
other  servants  of  the  European  Communities  laid  down  in  Regulation  (EEC,  Euratom, 
ECSC)  n°  259/681,  as  last  amended  by  Regulation  (EC,  Euratom)  n°  31/20052,  and  in 
particular the second paragraph of Article 56a of the Staff Regulations, 

Having regard to the proposal from the Commission submitted after consulting the Staff 
Regulations Committee, 

Whereas: 

Council  Regulation  (ECSC,  EEC,  Euratom,)  n°  300/763  should  be  amended  in 
order  to  adapt  it  to  the  changing  need  for  shift  work  within  the  European 
institutions, 

HAS ADOPTED THIS REGULATION: 

Article 1 

Regulation (ECSC, EEC, Euratom,) n° 300/76 is hereby amended as follows: 

The  introductory  phrase  of  the  first  subparagraph  of  Article  1  (1)  is  replaced  by  the 
following: 

1 
2 
3 

OJ L 56, 4.3.1968, p.1. 
OJ L 8, 12.1.2005, p.1. 
OJ  L  38,  13.2.1976,  p.1.  Regulation  last  amended  by  Regulation  (EC,  Euratom)  n°  860/2004  of 
29 April 2004 (OJ L 161, 30.4.2004, p.26). 

EN 

4 

   EN 

 
                                                 
“An  official  paid  from  research  and  investment  appropriations  and  employed  in  an 
establishment of the  Joint Research Centre or in indirect action, or paid from  operating 
appropriations  and  employed  in  an  information  and  communication  technology  (ICT) 
services department, a security department, a telephone switchboard/information service, 
in another service having a confirmed and documented need for extended or continuous 
working hours, or involved in the dispatch of the Official Journal of the European Union, 
who is engaged in shift work within the meaning of Article 56a of the Staff Regulations, 
shall be entitled to an allowance of:” 

The last sentence of Article 1 (2) is deleted. 

Article 2 

Article 3 

This Regulation shall enter into force on the day following that of its publication in the 
Official Journal of the European Union. 

This  Regulation  shall  be  binding  in  its  entirety  and  directly  applicable  in  all  Member 
States. 

Done at Brussels, 

For the Council 
The President 

EN 

5 

   EN 

 
 
 
LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

Council  Regulation  (EC,  EURATOM)  no  …/2006  of  …..  2006,  amending  Council 
Regulation 300/76 of 9 February 1976 determining the categories of officials entitled 
to allowances for shift work, and the rates and conditions thereof. 

2. 

ABM/ABB 
BUDGETING) FRAMEWORK 

(ACTIVITY-BASED  MANAGEMENT/ACTIVITY-BASED 

Policy Area(s) concerned and associated Activity/Activities: 

Potentially all policy areas. 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative  assistance 
lines (ex- B.A lines)) including headings : 

XX.01.01.01 (Commission) 

Chapter 11 (other institutions) 

3.2. 

Duration of the action and of the financial impact: 

Unlimited. 

3.3. 

Budgetary characteristics (add rows if necessary): 

Budget line 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

XX.01.01.01 

Ch. 11 

Non-
comp 

Non-
diff4 

 NO 

NO 

NO 

No [5] 

4 

Non-differentiated appropriations hereafter referred to as NDA 

EN 

6 

   EN 

 
 
 
                                                 
4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations (PA) 

Section 
no. 

Expenditure type 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

n + 5 
and 
later 

Total 

Operational expenditure5 

Commitment 
Appropriations (CA) 

8.1 

Payment  Appropriations 
(PA) 

a 

b 

Administrative expenditure within reference amount6 

Technical 
& 
administrative  assistance 
(NDA) 

8.2.4 

c 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  

Commitment 
Appropriations 

Payment 
Appropriations 

a+c 

b+c 

Administrative expenditure not included in reference amount7 

Human  resources  and 
associated  expenditure 
(NDA) 

costs, 
Administrative 
other 
human 
than 
resources  and  associated 
costs,  not 
in 
reference amount (NDA) 

included 

8.2.5 

d 

Com: 0.12 

Others: 0.08 

0.12 

0.12 

0.12 

0.12 

0.12 

n.a. 

0.08 

0.08 

0.08 

0.08 

0.08 

8.2.6 

e 

Total indicative financial cost of intervention 

TOTAL 
CA 
including  cost  of 
Human Resources 

TOTAL 
PA 
including  cost  of 
Human Resources 

a+c+d+e 

b+c+d+e 

Com: 0.12 

0.12 

0.12 

0.12 

0.12 

0.12 

n.a. 

Others: 0.08 

Com: 0.12 
Others: 0.08 

0.08 

0.08 

0.08 

0.08 

0.08 

0.12 

0.12 

0.12 

0.12 

0.12 

n.a. 

0.08 

0.08 

0.08 

0.08 

0.08 

5 
6 
7 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 
Expenditure within article xx 01 04 of Title xx. 
Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

EN 

7 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  
  
  
  
  
  
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Co-financing details 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table  below 
(additional  lines  may  be  added  if  different  bodies  are  foreseen  for  the  provision  of  the  co-
financing): 

4.1.2.  Compatibility with financial programming 

X 

Proposal is compatible with existing financial programming. 

(cid:133) Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

(cid:133) Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement8 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on revenue 

X  Proposal has no financial impact on revenue 

(cid:133) Financial impact - the effect on revenue is as follows: 

Note: All details and observations relating to the method of calculating the effect 
on revenue should be shown in a separate annex. 

4.2. 

Human Resources FTE (including officials, temporary and external staff) - see detail 
under point 8.2.1. 

5. 

CHARACTERISTICS AND OBJECTIVES 

Details  of  the  context  of  the  proposal  are  required  in  the  Explanatory 
Memorandum.  This  section  of  the  Legislative  Financial  Statement  should 
include the following specific complementary information: 

5.1. 

Need to be met in the short or long term 

The  proposal  aims  at  meeting  the  need  for  extended  working  hours  in  certain 
services. 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with  other 
financial instruments and possible synergy 

Not applicable. 

5.3. 

Objectives, expected results and  related indicators of the proposal in the context of 
the ABM framework 

Not applicable. 

8 

See points 19 and 24 of the Interinstitutional agreement. 

EN 

8 

   EN 

 
 
 
                                                 
5.4. 

Method of implementation (indicative) 

Show below the method(s)9 chosen for the implementation of the action. 

X Centralised management 

X  directly by the Commission: PMO 

–  (cid:133) indirectly by delegation to: 

– 

– 

– 

(cid:133)  executive agencies 

(cid:133)  bodies  set  up  by  the  Communities  as  referred  to  in 
Article 185 of the Financial Regulation 

(cid:133)  national  public-sector  bodies/bodies  with  public-service 
mission 

(cid:133) Shared or decentralised management 

– 

– 

(cid:133)  with Member States 

(cid:133)  with third countries 

(cid:133) Joint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1. 

Monitoring system 

Not applicable. 

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

Not applicable. 

6.2.2.  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned  from 

similar experiences in the past) 

Not applicable. 

6.2.3.  Terms and frequency of future evaluations 

Not applicable. 

9 

If  more  than  one  method  is  indicated  please  provide  additional  details  in  the  “Relevant  comments” 
section of this point. 

EN 

9 

   EN 

 
                                                 
7. 

ANTI-FRAUD MEASURES 

Installation of shift work in Commission services only with approval of DG Admin, 
plus internal control in DG Admin based on PMO data. 

8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost: not applicable 

8.2. 

Administrative expenditure 

8.2.1.  Number and type of human resources: not applicable 

8.2.2.  Description of tasks deriving from the action 

Included in the current management of these working conditions. 

8.2.3.  Sources of human resources (staff covered by the Staff Regulations) 

(When more than one source is stated, please indicate the number of posts originating from 
each of the sources) 

–  (cid:133) Posts currently allocated to the management of the programme to be replaced 

or extended 

–  (cid:133) Posts pre-allocated within the APS/PDB exercise for year n 

–  (cid:133) Posts to be requested in the next APS/PDB procedure 

–  (cid:133) Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 

(internal redeployment) 

–  (cid:133) Posts required for year n although not foreseen in the APS/PDB exercise of the 

year in question 

8.2.4.  Other administrative expenditure included in reference amount 

 (XX 01 04/05 – Expenditure on administrative management) 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

Type of human resources 

Year n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year n+5 
and later 

Officials and temporary staff (XX 01 01) 

Com: 0.12 

0.12 

0.12 

Others: 0.08 

0.08 

0.08 

0.12 

0.08 

0.12 

0.12 

0.08 

0.08 

financed  by  Art  XX  01  02 

Staff 
(auxiliary, END, contract staff, etc.) 

p.m. 

(specify budget line) 

p.m. 

p.m. 

p.m. 

p.m. 

p.m. 

Total cost of Human Resources and 
associated costs (NOT in reference 
amount) 

Com: 0.12 

0.12 

0.12 

Others: 0.08 

0.08 

0.08 

0.12 

0.08 

0.12 

0.12 

0.08 

0.08 

EN 

10 

   EN 

 
Calculation– Officials and Temporary agents 

Reference should be made to Point 8.2.1, if applicable 

Commission: 30 persons x 337 €/month (rate for 2-shift-work) x 12 months = 121 320 € 

Other institutions: 19 persons x 337 €/month x 12 months = 76 836 € 

Calculation– Staff financed under art. XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

8.2.6.  Other administrative expenditure not included in reference amount 

Calculation - Other administrative expenditure not included in reference amount 

EN 

11 

   EN 

 
EXPLANATORY MEMORANDUM 

1)  BACKGROUND TO THE PROPOSAL 

110 

•  Grounds for and objectives of the proposal 

Need for standby duty in certain services of the European Institutions. 

Commitment  of  the  Commission  to  present  a  report  to  the  Council  on  the  use  of 
Regulations 300/76 (shift work), 495/77 (standby duty) and 1799/72 (arduous working 
conditions) and, if necessary, to make modification proposals.  

120 

•  General context 

Council Regulation 495/77 of 8 March 1977 limits standby duty allowance under the 
operating  appropriations  to  personnel  employed  to  run  or  supervise  technical 
installations  or  to  work  in  the  medical  service.  This  exhaustive  list  does  not  always 
allow to cover other services for which a confirmed and obvious need for standby duty 
equally  exists,  as  for  example  security  services,  or  schemes  like  the  Civil  Protection 
mechanism  or  Ecurie,  where  the  Commission  has  a  mandate  to  assure  a  permanent 
service for Member States. 

•  Existing provisions in the area of the proposal 

Council  Regulation  495/77  of  8  March  1977  determining  the  categories  of  officials 
entitled to, and the conditions for and rates of, allowances for regular standby duty, last 
modified by Council Regulation 859/2004 of 29 April 2004. 

•  Consistency with other policies and objectives of the Union 

Not applicable. 

2)  CONSULTATION OF INTERESTED PARTIES AND IMPACT ASSESSMENT 

•  Consultation of interested parties 

Measure concerning personnel of EU institutions only. 

•  Collection and use of expertise 

There was no need for external expertise. 

•  Impact assessment 

No alternatives - besides the option not to offer such standby services. 

Marginal social and economic, no environmental impact. 

130 

141 

211 

212 

229 

230 

EN 

12 

   EN 

 
 
 
 
3)  LEGAL ELEMENTS OF THE PROPOSAL 

305 

•  Summary of the proposed action 

Grant access to standby duty allowance to other services of the European institutions 
where a confirmed need for regular standby duty exists. 

310 

•  Legal basis 

Article 56b of the Staff Regulations of Officials and the Conditions of Employment of 
other servants of the European Communities laid down in Regulation (EEC, Euratom, 
ECSC)  no  259/68  of  29  February  1968,  last  amended  by  Regulation  (EC,  Euratom) 
No 31/2005 of 20 December 2004, stating: "The Council, acting on a proposal from the 
Commission  submitted  after  consulting  the  Staff  Regulations  Committee,  shall 
determine  the  categories  of  officials  entitled  to  such  allowances,  the  conditions  for 
granting the allowances and also the rates thereof." 

329 

•  Subsidiarity principle 

The  proposal  concerns  an  area  that  falls  within  the  exclusive  competence  of  the 
Community. The principle of subsidiarity therefore does not apply. 

•  Proportionality principle 

Extension of an existing measure to other services. 

•  Choice of instruments 

Proposed instrument: regulation. 

Other instruments would have been inappropriate for the following reasons: 

Modification of an existing Council Regulation. 

4)  BUDGETARY IMPLICATIONS 

An  estimated  5  new  standby  services  (mainly  standby  duty  at  home):  +/-  80  000  € 
(Commission figures) 

341 

342 

401 

EN 

13 

   EN 

 
 
 
 
 
 
Proposal for a 

COUNCIL REGULATION (EC, EURATOM) 

Amending Regulation (EEC, Euratom, ECSC) n°495/77 determining the categories 
of officials entitled to, and the conditions for and rates of, 
allowances for regular standby duty 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, 

Having regard to the Staff Regulations of Officials and the Conditions of Employment of 
other  servants  of  the  European  Communities  laid  down  in  Regulation  (EEC,  Euratom, 
ECSC)  n°  259/6810  as  last  amended  by  Regulation  (EC,  Euratom)  n°  31/200511,  and  in 
particular the second paragraph of Article 56b of the Staff Regulations, 

Having regard to the proposal from the Commission submitted after consulting the Staff 
Regulations Committee, 

Whereas: 

Council  Regulation  (EEC,  Euratom,  ECSC)  n°  495/7712  should  be  amended  in 
order  to  adapt  it  to  the  changing  need  for  regular  standby  services  within  the 
European institutions, 

HAS ADOPTED THIS REGULATION: 

Article 1 

Regulation (EEC, Euratom, ECSC) n° 495/77 is hereby amended as follows: 

1) 

The first subparagraph of Article 1 (1) is replaced by the following: 

10 
11 
12 

OJ L 56, 4.3.1968, p.1. 
OJ L 8, 12.1.2005, p.1. 
OJ  L  66,  12.3.1977,  p.1.  Regulation  last  amended  by  Regulation  (EC,  Euratom)  n°  859/2004 
(OJ L 161, 30.4.2004, p.23). 

EN 

14 

   EN 

 
                                                 
“Officials  paid  from  appropriations  in  the  research  and  investment  budget  and 
employed in an establishment of the Joint Research Centre or on indirect action, 
or  paid  from  appropriations  in  the  operating  budget  and  employed  to  run  or 
supervise  technical  installations  or  to  work  in  a  security  department  or  in  an 
information and communication technology (ICT) services department, shall be 
entitled  to  an  allowance  when  they  are  regularly  required  to  carry  out  standby 
duty in accordance with Article 56b of the Staff Regulation. 

In  specific  cases  the  institution  may  also  grant  this  allowance  to  persons 
employed  in  services  others  than  those  mentioned  above,  under  the  condition 
that  there  is  a  confirmed  necessity  for  such  regular  standby  services,  and  in 
particular  where  this  is  the  result  of  a  mandate  in  order  to  assure  a  permanent 
service for Member States.” 

2) 

Article 3 is replaced by the following: 

“In April each year, the Commission shall submit to the Council a report on the 
number  of  officials  and  servants  in  each  category  who  have  received  the 
allowance  referred  to  in  this  Regulation,  with  special  reference  to  the  cases 
where  the  allowance  has  been  granted  under  the  provisions  of  the  second 
subparagraph of article1 (1)”. 

Article 2 

This Regulation shall enter into force on the day following that of its publication in the 
Official Journal of the European Union. 

This  Regulation  shall  be  binding  in  its  entirety  and  directly  applicable  in  all  Member 
States. 

Done at Brussels, 

For the Council 
The President 

EN 

15 

   EN 

 
 
 
LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: 

Council  Regulation  (EC,  EURATOM)  no  …/2006  of  …..  2006,  amending  Council 
Regulation  495/77  of  8  March  1977  determining  the  categories  of  officials  entitled 
to, and the conditions for and rates of, allowances for regular standby duty. 

2. 

ABM/ABB 
FRAMEWORK 

(ACTIVITY-BASED  MANAGEMENT/ACTIVITY-BASED 

BUDGETING) 

Policy Area(s) concerned and associated Activity/Activities: 

Potentially all policy areas. 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative  assistance 
lines (ex- B.A lines)) including headings: 

XX.01.01.01 (Commission) 

Chapter 11 (other institutions) 

3.2. 

Duration of the action and of the financial impact: 

Unlimited. 

3.3. 

Budgetary characteristics (add rows if necessary) : 

Budget line 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

XX.01.01.01 

Ch. 11 

Non-
comp 

Non-
diff13 

 NO 

NO 

NO 

N°5 

13 

Non-differentiated appropriations hereafter referred to as NDA 

EN 

16 

   EN 

 
 
 
                                                 
4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations (PA) 

Expenditure type 

Section no. 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

n + 5 
and later 

Total 

EUR million (to 3 decimal places) 

Operational expenditure14 

Commitment 
Appropriations (CA) 

Payment 
Appropriations (PA) 

8.1 

a 

b 

Administrative expenditure within reference amount15 

Technical 
administrative 
assistance (NDA) 

& 

8.2.4 

c 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  

Commitment 
Appropriations 

Payment 
Appropriations 

a+c 

b+c 

Administrative expenditure not included in reference amount16 

Human  resources  and 
associated  expenditure 
(NDA) 

costs, 
Administrative 
other 
human 
than 
resources  and  associated 
in 
costs,  not 
reference amount (NDA) 

included 

Com: 0.08 

0.08 

0.08 

0.08 

0.08 

0.08 

n.a. 

8.2.5 

d 

Others: 
0.05 

0.05 

0.05 

0.05 

0.05 

0.05 

8.2.6 

e 

Total indicative financial cost of intervention 

TOTAL 
CA 
including  cost  of 
Human Resources 

PA 
TOTAL 
including  cost  of 
Human Resources 

a+c+d
+e 

Com: 0.08 

Others: 0.05 

b+c+
d+e 

Com: 0.08 
Others: 0.05 

0.08 

0.08 

0.08 

0.08 

0.08 

n.a. 

0.05 

0.05 

0.05 

0.05 

0.05 

0.08 

0.08 

0.08 

0.08 

0.08 

n.a. 

0.05 

0.05 

0.05 

0.05 

0.05 

14 
15 
16 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 
Expenditure within article xx 01 04 of Title xx. 
Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

EN 

17 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  
  
  
  
  
  
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Co-financing details 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table  below 
(additional  lines  may  be  added  if  different  bodies  are  foreseen  for  the  provision  of  the  co-
financing): 

4.1.2.  Compatibility with financial programming 

X 

Proposal is compatible with existing financial programming. 

(cid:133) Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

(cid:133) Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement17 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on revenue 

X  Proposal has no financial impact on revenue 

(cid:133) Financial impact - the effect on revenue is as follows: 

Note: All details and observations relating to the method of calculating the effect 
on revenue should be shown in a separate annex. 

4.2. 

Human Resources FTE (including officials, temporary and external staff) - see detail 
under point 8.2.1. 

5. 

CHARACTERISTICS AND OBJECTIVES 

Details  of  the  context  of  the  proposal  are  required  in  the  Explanatory 
Memorandum.  This  section  of  the  Legislative  Financial  Statement  should 
include the following specific complementary information: 

5.1. 

Need to be met in the short or long term 

The proposal aims at meeting the increased need for permanent availability (regular 
standby service) of personnel in certain services. 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with  other 
financial instruments and possible synergy 

Not applicable. 

5.3. 

Objectives, expected results and  related indicators of the proposal in the context of 
the ABM framework 

Not applicable. 

17 

See points 19 and 24 of the Interinstitutional agreement. 

EN 

18 

   EN 

 
                                                 
5.4. 

Method of implementation (indicative) 

Show below the method(s)18 chosen for the implementation of the action. 

X Centralised management 

X  directly by the Commission: PMO 

–  (cid:133) indirectly by delegation to: 

– 

– 

– 

(cid:133)  executive agencies 

(cid:133)  bodies  set  up  by  the  Communities  as  referred  to  in 
Article 185 of the Financial Regulation 

(cid:133)  national  public-sector  bodies/bodies  with  public-service 
mission 

(cid:133) Shared or decentralised management 

– 

– 

(cid:133)  with Member States 

(cid:133)  with third countries 

(cid:133) Joint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1. 

Monitoring system 

Annual report from Commission to Council. 

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

Not applicable. 

6.2.2.  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned  from 

similar experiences in the past) 

Not applicable. 

6.2.3.  Terms and frequency of future evaluations 

Not applicable. 

18 

If  more  than  one  method  is  indicated  please  provide  additional  details  in  the  “Relevant  comments” 
section of this point. 

EN 

19 

   EN 

 
                                                 
7. 

ANTI-FRAUD MEASURES 

Installation  of  regular  standby  duty  in  Commission  services  only  with  approval  of 
DG Admin. Individual monthly declaration, signed by hierarchy. 

8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost: not applicable 

8.2. 

Administrative expenditure 

8.2.1.  Number and type of human resources: 

8.2.2.  Description of tasks deriving from the action 

Included in the current management of these working conditions. 

8.2.3.  Sources of human resources (staff covered by the Staff Regulations) 

(When more than one source is stated, please indicate the number of posts originating from 
each of the sources) 

–  (cid:133) Posts currently allocated to the management of the programme to be replaced 

or extended 

–  (cid:133) Posts pre-allocated within the APS/PDB exercise for year n 

–  (cid:133) Posts to be requested in the next APS/PDB procedure 

–  (cid:133) Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 

(internal redeployment) 

–  (cid:133) Posts required for year n although not foreseen in the APS/PDB exercise of the 

year in question 

8.2.4.  Other administrative expenditure included in reference amount 

 (XX 01 04/05 – Expenditure on administrative management) 

EN 

20 

   EN 

 
8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

EUR million (to 3 decimal places) 

Type of human resources 

Year n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year n+5 
and later 

Officials and temporary staff (XX 01 01) 

Com: 0.08 

0.08 

0.08 

0.08 

0.08 

0.08 

Others: 0.05 

0.05 

0.05 

0.05 

0.05 

0.05 

Staff financed by Art XX 01 02 (auxiliary, 
END, contract staff, etc.) 

p.m. 

p.m. 

p.m. 

p.m. 

p.m. 

p.m. 

(specify budget line) 

Total cost of Human Resources and 
associated costs (NOT in reference 
amount) 

Com: 0.08 

0.08 

0.08 

0.08 

0.08 

0.08 

Others: 0.05 

0.05 

0.05 

0.05 

0.05 

0.05 

Calculation– Officials and Temporary agents 

Reference should be made to Point 8.2.1, if applicable 

Commission: Estimated 5 new standby services x 15 923 € = 79 615 € 

Other institutions: Estimated 3 new standby services x 15 923 € = 47 769 € 

Cost per standby service and year: 

a) standby duty at home 

15 hrs/day x 5 days x 52 weeks x 2.15 pts/hr x 0.75 €/pt 6 289 € 

24 hrs/day x 2 days x 52 weeks x 4.3 pts/hr x 0.75 €/pt  8 050 € 

b) standby duty at place of work (supposed: 8 hrs/month during weekend) 

8 hrs/month x 12 months x 22 pts x 0.75 €/pt  1 584 € 

_____ 

15 923 € 

Calculation– Staff financed under art. XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

8.2.6.  Other administrative expenditure not included in reference amount 

Calculation - Other administrative expenditure not included in reference amount 

EN 

21 

   EN