Proposal for a Council Regulation (EC, Euratom) adjusting from 1 May 2006 the scale for missions by officials and other servants of the European Communities in the Member States {SEC(2006) 397}
Date: 2006-03-29
Institutions: European Commission
Subjects: European official, allowances and expenses, regulations for civil servants, servant (EU)

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 29.3.2006 
COM(2006) 143 final 

Proposal for a 

COUNCIL REGULATION (EC, EURATOM) 

adjusting from 1 May 2006 the scale for missions by officials and other servants of the 
European Communities in the Member States 

(presented by the Commission) 

{SEC(2006) 397} 

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Proposal for a 

COUNCIL REGULATION (EC, EURATOM) 

adjusting from 1 May 2006 the scale for missions by officials and other servants of 
the European Communities in the Member States 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, 

Having regard to the Staff Regulations of officials of the European Communities and to 
the  Conditions  of  employment  of  other  servants  of  the  European  Communities,  as  laid 
down  by  Council  Regulation  (EEC,  Euratom,  ECSC)  No  259/681,  as  last  amended  by 
Regulation (EC, Euratom) No …2, and in particular Article 13 of Annex VII thereto, 

Having regard to the proposal from the Commission, 

Whereas: 

(1) 

(2) 

In  accordance  with  Article  13  of  Annex  VII  to  the  Staff  Regulations,  the 
Commission  has  submitted  a  report  on  the  evolution  of  the  prices  of  hotels, 
restaurants and catering services. 

On the basis of that report, daily subsistence allowances and hotel ceilings should 
be adjusted to take account of price increases, 

HAS ADOPTED THIS REGULATION: 

Article 1 

The scale of mission allowances in Article 13(2) of Annex VII to the Staff Regulations is 
hereby replaced by the following table. 

1 

2 

OJ L 56, 4.3.1968, p. 1. 
OJ …, …, p. 1. 

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Hotel ceiling

Daily allowance

(in euro)

Destination

Belgium
Czech Republic
Denmark
Germany
Estonia
Greece
Spain
France
Ireland
Italy
Cyprus
Latvia
Lithuania
Luxembourg
Hungary
Malta
Netherlands
Austria
Poland
Portugal
Slovenia
Slovakia
Finland
Sweden
United Kingdom

140
155
150
115
110
140
125
150
150
135
145
145
115
145
150
115
170
130
145
120
110
125
140
160
175

92
75
120
93
71
82
87
95
104
95
93
66
68
92
72
90
93
95
72
84
70
80
104
97
101

This Regulation shall enter into force on 1 May 2006. 

Article 2 

This  Regulation  shall  be  binding  in  its  entirety  and  directly  applicable  in  all  Member 
States. 

Done at Brussels, 

EN 

For the Council 
The President 

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LEGISLATIVE FINANCIAL STATEMENT 

This document is intended to accompany and complement the Explanatory Memorandum. As 
such,  when  completing  this  Legislative  Financial  Statement,  and  without  prejudice  to  its 
legibility,  an  attempt  should  be  made  to  avoid  repeating  information  contained  in  the 
Explanatory  Memorandum.  Before  filling  in  this  template,  please  refer  to  the  specific 
Guidelines that have been drafted to provide guidance and clarification for the items below.  

1. 

NAME OF THE PROPOSAL: 

Council Regulation (EC, Euratom) adjusting from 1 May 2006 the scale for missions 
by officials and other servants of the European Communities in the Member States 

2. 

ABM/ABB 
BUDGETING) FRAMEWORK 

(ACTIVITY-BASED  MANAGEMENT/ACTIVITY-BASED 

Policy Area(s) concerned and associated Activity/Activities: 

All areas and activities are potentially concerned. 

3. 

BUDGET LINES 

3.1. 

Budget  lines  (operational  lines  and  related  technical  and  administrative  assistance 
lines (ex- B.A lines)) including headings : 

Commission’s expenditure: 

XX.010211 (Overall budget) 

XX.0104yy, for the relevant XX and yy  

XX.010503 (Research), for the relevant XX  

24.010600 (OLAF) 

25.010203 (Special advisers) 

25.010213 (Commissioners) 

25.010901 (OPOCE) 

26.012x00 (Administrative Offices), for the relevant x  

26.015002 (ADMIN - participation in selection boards) 

26.015006  (ADMIN  –  officials  seconded  and  on 
training schemes) 

06.xxxxxx (lines xxxxxx funding the mission expenses 
of nuclear inspectors) 

11.xxxxxx (ditto for fisheries inspectors) 

17.xxxxxx  (ditto  for  veterinary  and  phytosanitary 

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Other institutions’ expenditure: 

inspectors) 

Article  130  (European  Parliament,  Council,  Court  of 
Justice, Court of Auditors, etc. ) 

Article 104 (Members of the Court of Justice, Court of 
Auditors) 

3.2. 

Duration of the action and of the financial impact: 

Indefinite 

3.3. 

Budgetary characteristics (add rows if necessary) : 

Budget 
heading 

Nature of 
expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

See point 
3.1. 

NCE 

NDA3 

NO 

NO 

NO 

No [5] 

4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations (PA) 

Nature of expenditure 

Section 
No 

Year n 

n +1 

n + 2 

n +3 

n +4 

Total 

n+5 
and 
later 

Operational expenditure4: not applicable 

EUR million (to 3 decimal places) 

Administrative expenditure within reference amount5 : not applicable 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  ::  nnoott  aapppplliiccaabbllee  

Administrative expenditure not included in reference amount6 

Human  resources  and 
associated 
expenditure 
(NDA) 

8.2.5 

d 

3 
4 
5 
6 

Non-differentiated appropriations. 
Expenditure not falling under Chapter xx 01 of Title xx concerned. 
Expenditure within Article xx 01 04 of Title xx. 
Expenditure within Chapter xx 01 other than Articles xx 01 04 or xx 01 05. 

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Administrative  costs,  other 
than  human  resources  and 
not 
associated 
included 
reference 
in 
amount (NDA)7 

costs, 

8.2.6 

e 

1,9 

3,9 

3,9 

3,9 

3,9 

3,9 

(1,3) 

(2,5) 

(2,5) 

(2,5) 

(2,5) 

(2,5) 

Total indicative financial cost of intervention 

TOTAL  CA, 
including 
cost of human resources7 

TOTAL  PA, 
including 
cost of human resources7 

a+c
+d+
e 

b+c
+d+
e 

1,9 

3,9 

3,9 

3,9 

3,9 

3,9 

(1,3) 

(2,5) 

(2,5) 

(2,5) 

(2,5) 

(2,5) 

1,9 

3,9 

3,9 

3,9 

3,9 

3,9 

(1,3) 

(2,5) 

(2,5) 

(2,5) 

(2,5) 

(2,5) 

n.a. 

n.a. 

n.a. 

The needs for human and administrative resources shall be covered within the allocation 
granted to the managing DG in the framework of the annual allocation procedure.  

Co-financing details 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table  below 
(additional  lines  may  be  added  if  different  bodies  are  foreseen  for  the  provision  of  the  co-
financing): 

4.1.2.  Compatibility with financial programming 

X 

Proposal is compatible with existing financial programming. 

(cid:133) Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

(cid:133) Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement8 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on revenue 

X  Proposal has no financial impact on revenue 

(cid:133) Financial impact - the effect on revenue is as follows: 

Note: All details and observations relating to the method of calculating the effect 
on revenue should be shown in a separate annex. 

4.2. 

Human Resources FTE (including officials, temporary and external staff) - see detail 
under point 8.2.1. 

7 
8 

The figure in brackets corresponds to the budgetary impact of the reform for the Commission . 
See points 19 and 24 of the Interinstitutional agreement. 

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5. 

CHARACTERISTICS AND OBJECTIVES 

Details  of  the  context  of  the  proposal  are  required  in  the  Explanatory 
Memorandum.  This  section  of  the  Legislative  Financial  Statement  should 
include the following specific complementary information: 

5.1. 

Need to be met in the short or long term 

Obligation under the Staff Regulations 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with  other 
financial instruments and possible synergy 

Not applicable. 

5.3. 

Objectives, expected results and  related indicators of the proposal in the context of 
the ABM framework 

Not applicable. 

5.4. 

Method of implementation (indicative) 

Show below the method(s)9 chosen for the implementation of the action. 

(cid:133) Centralised management 

X  directly by the Commission: PMO 

–  (cid:133) indirectly by delegation to: 

– 

– 

– 

(cid:133)  executive agencies 

(cid:133)  bodies  set  up  by  the  Communities  as  referred  to  in 
Article 185 of the Financial Regulation 

(cid:133)  national  public-sector  bodies/bodies  with  public-service 
mission 

(cid:133) Shared or decentralised management 

– 

– 

(cid:133)  with Member States 

(cid:133)  with third countries 

(cid:133) Joint management with international organisations (please specify) 

Relevant comments: 

9 

If  more  than  one  method  is  indicated  please  provide  additional  details  in  the  “Relevant  comments” 
section of this point. 

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6. 

MONITORING AND EVALUATION 

6.1. 

Monitoring system 

Not applicable. 

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

Not applicable. 

6.2.2.  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned  from 

similar experiences in the past) 

Not applicable. 

6.2.3.  Terms and frequency of future evaluations 

Evaluation every two years. 

7. 

ANTI-FRAUD MEASURES 

Not applicable. 

8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost: not applicable 

8.2. 

Administrative expenditure 

8.2.1.  Number and type of human resources: not applicable 

8.2.2.  Description of tasks deriving from the action 

8.2.3.  Sources of human resources (staff covered by the Staff Regulations) 

(When more than one source is stated, please indicate the number of posts originating from 
each of the sources) 

–  (cid:133) Posts currently allocated to the management of the programme to be replaced 

or extended 

–  (cid:133) Posts pre-allocated within the APS/PDB exercise for year n 

–  (cid:133) Posts to be requested in the next APS/PDB procedure 

–  (cid:133) Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 

(internal redeployment) 

–  (cid:133) Posts required for year n although not foreseen in the APS/PDB exercise of the 

year in question 

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8.2.4.  Other administrative expenditure included in reference amount 

 (XX 01 04/05 – Expenditure on administrative management) 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

Calculation - Officials and temporary agents 

Reference should be made to Point 8.2.1, if applicable 

Calculation - Staff financed by Article XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

8.2.6.  Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places) 

Year 

n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

TOTAL 

Year 
n+5 
and 
later 

XX 01 02 11 01 - Missions10 

1,9 
(1,3) 

3,9 
(2,5) 

3,9 
(2,5) 

3,9 
(2,5) 

3,9 
(2,5) 

3,9 
(2,5) 

n.a. 

XX 01 02 11 02 - Meetings and conferences 

XX 01 02 11 03 - Committees11 

XX 01 02 11 04 - Studies and consultations 

XX 01 02 11 05 - Information systems 

2. Total Other Management Expenditure 

(XX 01 02 11)  

3. Other expenditure of an administrative 
nature  (specify  including  reference  to 
budget line)  

Total  administrative  expenditure,  other 
than  human  resources  and  associated 
costs 
reference 
included 
amount) 

(NOT 

in 

Calculation  -  Other  administrative  expenditure  not  included  in  reference  amount

10 
11 

The figure in brackets corresponds to the budgetary impact of the reform for the Commission. 
Specify the type of committee and the group to which it belongs. 

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The  proposal  covers  two  components  of  the  reimbursement  of  mission  expenses:  hotel 
ceilings and daily subsistence allowances. 

The proposal adapts hotel ceilings on the basis of the expenditure observed in 2004-05. Using 
this  methodology,  90%  of  missions  could  be  carried  out  without  derogations  (28%  of 
overnight  stays  in  2005  involved  derogations).  The  planned  adjustment  of  accommodation 
ceilings  has  no  annual  budgetary  impact,  as  the  proposed  ceilings  are  based  on  expenditure 
actually incurred. The reduction in the number of derogations will also cut administration. 

As  regards  the  daily  subsistence  allowances,  the  proposal  redefines  the  daily  expenses 
incurred by staff on mission in Belgium, and applies to that amount the correction coefficients 
excluding  accommodation  to  determine  the  daily  subsistence  allowances  to  be  paid  in  the 
other Member States. The daily subsistence allowance for Belgium was fixed at EUR 84 in 
1998. The proposed Regulation increases this allowance to EUR 92. 

The  proposed  adjustment  of  the  daily  subsistence  allowances  involves  an  average  24% 
increase in these costs or an increase of EUR 3.9 million per year for all the institutions, of 
which  EUR  2.5  million  for  the  Commission  (EUR 220 000  of  which  for  the  external 
services). 

More detailed information is given in the report from the Commission to the Council attached 
to this proposal. 

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