Agreement in the form of an exchange of letters between the European Union and Brunei on the participation of Brunei in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
Date: 2006-02-09
Institutions: Brunei, European Union
Subjects: Brunei, Indonesia, South-East Asia, agreement (EU), common foreign and security policy, confidentiality, exchange of information, fact-finding mission, peacekeeping, the EU's international role

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in the form of an exchange of letters between the European Union and Brunei on the participation
of Brunei in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission —
AMM)

AGREEMENT

A. Letter from the European Union

Jakarta, 26 October 2005

Your Excellency,

The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh
Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the
in Aceh
European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM)
(Indonesia). This MoU also provides that
the AMM and its
members will be agreed between the GoI and the European Union (EU).

the status, privileges and immunities of

Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to
the participation of your country in the AMM, and the personnel deployed by your country, the status,
privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN
Contributing Countries.

I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also
confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally
binding agreement between the EU and the Government of Brunei Darussalam, which shall enter into force
on the day of signature of your reply, and shall remain in force for the duration of your country's
participation in the AMM.

Please accept, Excellency, the assurances of my highest consideration.

H.E. MR. CHARLES HUMFREY, CMG
Ambassador of the United Kingdom to Indonesia

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ANNEX I

1. Brunei Darussalam shall, as provided in the MoU, participate in the AMM,

in accordance with the following
provisions and any required implementing arrangements, without prejudice to the decision-making autonomy of
the European Union.

2. The EU participation is based on the Joint Action adopted by the Council on 9 September 2005 on the European
(Aceh Monitoring Mission — AMM). Brunei Darussalam shall
Union Monitoring Mission in Aceh (Indonesia)
associate itself with those provisions of the Joint Action that concern its participation and that of its personnel in
the AMM, subject to the provisions of this Annex.

3. The decision to end the EU participation in the AMM shall be taken by the Council of the European Union, following
consultation with Brunei Darussalam and provided that Brunei Darussalam is still contributing to the AMM at the
date at which that decision is taken.

4. Brunei Darussalam shall ensure that its personnel participating in the AMM undertake their mission in conformity

with:

— the relevant provisions of the Joint Action adopted by the Council of the European Union on 9 September 2005

and possible subsequent amendments,

— the Operation Plan (OPLAN) as approved by the Council of the European Union on 9 September 2005,

— implementing arrangements under this agreement.

5. Personnel seconded to the AMM by Brunei Darussalam shall carry out their duties and conduct themselves solely

with the interest of the AMM in mind.

6. Brunei Darussalam shall inform in due time the AMM Head of Mission of any change to its contribution to the

AMM.

7. Personnel seconded to the AMM as of the start of the mission shall undergo a medical examination, vaccination and
be certified medically fit for duty by a competent authority from Brunei Darussalam. Personnel seconded to the AMM
shall produce a copy of this certification.

8. The status of the AMM personnel, including the personnel contributed to the AMM by Brunei Darussalam, shall be
governed by the agreement on the status, privileges and immunities of the AMM between the GoI, the European
Union and the ASEAN Contributing Countries.

9. Without prejudice to the agreement on the status of mission referred to in Section 8, Brunei Darussalam shall

exercise jurisdiction over its personnel participating in the AMM.

10. Brunei Darussalam shall,

in accordance with its national

law and subject to any immunities conferred by the
agreement on the status, privileges and immunities of the AMM, be responsible for answering any claims linked
to the participation in the AMM, from or concerning any of its personnel. Brunei Darussalam shall be responsible for
bringing any action, in particular legal or disciplinary, against any of its personnel, in accordance with its laws and
regulations.

11. Brunei Darussalam undertakes, on the basis of reciprocity, to make a declaration as regards the waiver of claims
against any State participating in the AMM, and to do so when signing this Exchange of Letters. A model for such a
declaration is set out in Annex II.

12. The European Union shall ensure that its Member States make, on the basis of reciprocity, a declaration as regards
the waiver of claims, for the participation of Brunei Darussalam in the AMM, and to do so when signing this
Exchange of Letters. A model for such a declaration is set out in Annex II.

13. The rules regarding the exchange and security of classified information are set out in Annex III. Further guidance may

be issued by competent authorities, including the AMM Head of Mission.

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14. All personnel participating in the AMM shall remain under the full command of their national authorities.

15. National authorities shall transfer operational control to the AMM Head of Mission, who shall exercise that command

through a hierarchical structure of command and control.

16. The Head of Mission shall lead the AMM and assume its day-to-day management.

17. Brunei Darussalam shall have the same rights and obligations in terms of the day-to-day management of the
operation as participating European Union Member States taking part in the AMM, in accordance with the legal
instrument referred to in Section 2.

18. The AMM Head of Mission shall be responsible for disciplinary control over AMM personnel. Where required,

disciplinary action shall be taken by the national authority concerned.

19. A National Contingent Point of Contact (NPC) shall be appointed by Brunei Darussalam to represent its national
contingent in the AMM. The NPC shall report to the AMM Head of Mission on national matters and shall be
responsible for day-to-day contingent discipline.

20. Brunei Darussalam shall assume all the costs associated with its participation in the mission.

21. Brunei Darussalam shall not contribute to the financing of the operational budget of the AMM.

22. In case of death, injury, loss or damage to natural or legal persons from the State in which the mission is conducted,
Brunei Darussalam shall, when its liability has been established, pay compensation under the conditions foreseen in
the agreement on the status, privileges and immunities of the AMM as referred to in Section 8.

23. Any necessary technical and administrative arrangements to implement this agreement shall be concluded between
the Secretary General of the Council of the European Union/High Representative for the Common Foreign and
Security Policy or by the Head of Mission, and the appropriate authorities of Brunei Darussalam.

24. Either Party shall have the right to terminate this agreement by serving a written notice of one month.

25. Disputes concerning the interpretation or application of this agreement shall be settled only by diplomatic means

between the Parties.

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ANNEX II

Texts for reciprocal declarations referred to in Sections 11 and 12

Text for the EU Member States:

‘The EU Member States applying the Joint Action adopted by the Council of the European Union on 9 September 2005
on the EU Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as their internal legal
systems so permit, to waive as far as possible claims against Brunei Darussalam for injury, death of their personnel, or
damage to, or loss of, any assets owned by themselves and used by the AMM if such injury, death, damage or loss:

— was caused by personnel from Brunei Darussalam in the execution of their duties in connection with the AMM, except

in case of gross negligence or wilful misconduct, or

— arose from the use of any assets owned by Brunei Darussalam, provided that the assets were used in connection with
the operation and except in case of gross negligence or wilful misconduct of AMM personnel from Brunei Darussalam
using those assets.’

Text for Brunei Darussalam:

‘Brunei Darussalam participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted
by the Council of the European Union on 9 September 2005 on the European Union Monitoring Mission in Aceh (Aceh
Monitoring Mission — AMM) will endeavour, insofar as its internal legal system so permits, to waive as far as possible
claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of, any
assets owned by itself and used by the AMM if such injury, death, damage or loss:

— was caused by personnel

in the execution of their duties in connection with the AMM, except in case of gross

negligence or wilful misconduct, or

— arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in
connection with the mission and except in case of gross negligence or wilful misconduct of AMM personnel using
those assets.’

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ANNEX III

Rules on the exchange and security of classified information

In order to establish a framework for exchanging classified information relevant in the context of the AMM up to
classification level RESTRICTED (RESTREINT UE) between the European Union and Brunei Darussalam, the following
rules will apply.

Brunei Darussalam will ensure that EU classified information (i.e. any information (namely knowledge that can be
communicated in any form) or material determined to require protection against unauthorised disclosure and which
has been so designated by a security classification) released to it retains the security classification given to it by the EU and
will safeguard such information in accordance with the following rules, based on the Council Security Regulations (1), in
particular:

— Brunei Darussalam will not use the released EU classified information for purposes other than those for which those
EU classified information have been released to Brunei Darussalam and for other than those established by the
originator,

— Brunei Darussalam will not disclose such information to third parties without the prior consent of the EU,

— Brunei Darussalam will ensure that access to EU classified information released to it will be authorised only for

individuals who have a valid need-to-know,

— Brunei Darussalam will ensure that, before being given access to EU classified information, all individuals who require
access to such information are briefed on and comply with the requirements of the protective security regulations
relevant to the classification of the information they are to access,

— taking into account their level of classification, EU classified information will be forwarded to Brunei Darussalam by
diplomatic bag, military mail services, secure mail services, secure telecommunications or personal carriage. Brunei
Darussalam will notify in advance to the General Secretariat of the Council of the EU the name and address of the
body responsible for the security of classified information and the precise addresses to which the information and
documents must be forwarded,

— Brunei Darussalam will ensure that all premises, areas, buildings, offices, rooms, communication and information
systems and the like, in which EU classified information and documents are stored and/or handled, are protected by
appropriate physical security measures,

— Brunei Darussalam will ensure that EU classified documents released to it are, on their receipt, recorded in a special
register. Brunei Darussalam will ensure that copies of EU classified documents released to it which may be made by
the recipient body, their number, distribution and destruction, are recorded in this special register,

— Brunei Darussalam will notify the General Secretariat of the Council of the EU about any case of compromise of EU
classified information released to it. In such a case, Brunei Darussalam will initiate investigations and take appropriate
measures to prevent a recurrence.

For the purposes of the present rules, classified information released to the European Union by Brunei Darussalam will be
treated as if it were EU classified information and will be granted an equivalent level of protection.

Once the present agreement has expired or been terminated, all classified information or material provided or exchanged
pursuant to it shall continue to be protected in accordance with the provisions set forth herein.

(1) OJ L 101, 11.4.2001, p. 1. Document annexed to the present letter.

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B. Letter from Brunei

Jakarta, 9 February 2006

Your Excellency,

I refer to your letter dated 26 October 2006 proposing the provisions which will apply to the personnel
deployed by Brunei Darussalam related to the status, privileges and immunities of the Aceh Monitoring
Mission (AMM) and its members, which are set out in the Annexes to this letter.

I have the honour to confirm the acceptance by the Government of Brunei Darussalam of the provisions set
out in the said Annexes. I have the further honour to confirm that the above letter and this letter hereby
constitutes an agreement between the Government of Brunei Darussalam and the European Union on the
status, privileges and immunities of the AMM, which shall enter into force on the date of this letter. The
agreement shall remain in force for the duration of Brunei Darussalam's participation in the AMM.

Brunei Darussalam participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint
Action adopted by the Council of the European Union on 9 September 2006 on the European Union
Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as its internal legal
systems so permits, to waive as far as possible claims against any other State participating in the AMM for
injury, death of its personnel, or damage to, or loss of any assets owned by itself and used by the AMM if
such injury, death or loss:

— was caused by personnel in the execution of their duties in connection with the AMM, except in case of

gross negligence or willful misconduct, or

— arose from the use of any assets owned by States participating in the AMM, provided that the assets
were used in connection with the mission and except in case of gross negligence or willful misconduct
of AMM personnel using those assets.

Please, accept. Excellency, the assurances of my highest consideration.

ABU BAKAR HAJI DONGLAH
Charge d'Affaires a.i.