Agreement in the form of an exchange of letters between the European Union and Malaysia on the participation of Malaysia in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
Date: 2005-12-23
Institutions: European Union, Malaysia
Subjects: Indonesia, Malaysia, South-East Asia, agreement (EU), common foreign and security policy, confidentiality, exchange of information, fact-finding mission, peacekeeping, the EU's international role

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AGREEMENT

in the form of an exchange of
participation of Malaysia in the European Monitoring Mission in Aceh (Indonesia)

letters between the European Union and Malaysia on the
(Aceh

Monitoring Mission — AMM)

A. Letter from the European Union

Jakarta, 26 October 2005

Your Excellency,

The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh
Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the
in Aceh
European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM)
(Indonesia). This MoU also provides that
the AMM and its
members will be agreed between the GoI and the European Union (EU).

the status, privileges and immunities of

Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to
the participation of your country in the AMM, and the personnel deployed by your country, the status,
privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN
Contributing Countries.

I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also
confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally
binding agreement between the EU and the Government of Malaysia, which shall enter into force on the day
of signature of your reply, and shall remain in force for the duration of your country's participation in the
AMM.

Please accept, Excellency, the assurances of my highest consideration.

H.E. MR. CHARLES HUMFREY, CMG
Ambassador of the United Kingdom to Indonesia

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1. Malaysia shall, as provided in the MoU, participate in the AMM, in accordance with the following provisions and any
required implementing arrangements, without prejudice to the decision-making autonomy of the European Union.

ANNEX I

2. The EU participation is based on the Joint Action adopted by the Council on 9 September 2005 on the European
Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM). Malaysia shall associate itself
with those provisions of the Joint Action that concern its participation and that of its personnel in the AMM, subject
to the provisions of this Annex.

3. The decision to end the EU participation in the AMM shall be taken by the Council of the European Union, following
consultation with Malaysia and provided that Malaysia is still contributing to the AMM at the date at which that
decision is taken.

4. Malaysia shall ensure that its personnel participating in the AMM undertake their mission in conformity with:

— the relevant provisions of the Joint Action adopted by the Council of the European Union on 9 September 2005

and possible subsequent amendments,

— the Operation Plan (OPLAN) as approved by the Council of the European Union on 9 September 2005,

— implementing arrangements under this agreement.

5. Personnel seconded to the AMM by Malaysia shall carry out their duties and conduct themselves solely with the

interest of the AMM in mind.

6. Malaysia shall

inform in due time the AMM Head of Mission of any change to its contribution to the AMM.

7. Personnel seconded to the AMM as of the start of the mission shall undergo a medical examination, vaccination and
be certified medically fit for duty by a competent authority from Malaysia. Personnel seconded to the AMM shall
produce a copy of this certification.

8. The status of the AMM personnel, including the personnel contributed to the AMM by Malaysia, shall be governed by
the agreement on the status, privileges and immunities of the AMM between the GoI, the European Union and the
ASEAN Contributing Countries.

9. Without prejudice to the agreement on the status of mission referred to in Section 8, Malaysia shall exercise

jurisdiction over its personnel participating in the AMM.

10. Malaysia shall, in accordance with its national law and subject to any immunities conferred by the agreement on the
status, privileges and immunities of the AMM, be responsible for answering any claims linked to the participation in
in
the AMM, from or concerning any of its personnel. Malaysia shall be responsible for bringing any action,
particular legal or disciplinary, against any of its personnel, in accordance with its laws and regulations.

11. Malaysia undertakes, on the basis of reciprocity, to make a declaration as regards the waiver of claims against any
State participating in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration
is set out in Annex II.

12. The European Union shall ensure that its Member States make, on the basis of reciprocity, a declaration as regards
the waiver of claims, for the participation of Malaysia in the AMM, and to do so when signing this Exchange of
Letters. A model for such a declaration is set out in Annex II.

13. The rules regarding the exchange and security of classified information are set out in Annex III. Further guidance may

be issued by competent authorities, including the AMM Head of Mission.

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14. All personnel participating in the AMM shall remain under the full command of their national authorities.

15. National authorities shall transfer operational control to the AMM Head of Mission, who shall exercise that command

through a hierarchical structure of command and control.

16. The Head of Mission shall lead the AMM and assume its day-to-day management.

17. Malaysia shall have the same rights and obligations in terms of the day-to-day management of the operation as
instrument

in accordance with the legal

participating European Union Member States taking part in the AMM,
referred to in Section 2.

18. The AMM Head of Mission shall be responsible for disciplinary control over AMM personnel. Where required,

disciplinary action shall be taken by the national authority concerned.

19. A National Contingent Point of Contact (NPC) shall be appointed by Malaysia to represent its national contingent in
the AMM. The NPC shall report to the AMM Head of Mission on national matters and shall be responsible for day-
to-day contingent discipline.

20. Malaysia shall assume all the costs associated with its participation in the mission.

21. Malaysia shall not contribute to the financing of the operational budget of the AMM.

22. In case of death, injury, loss or damage to natural or legal persons from the State in which the mission is conducted,
Malaysia shall, when its liability has been established, pay compensation under the conditions foreseen in the
agreement on the status, privileges and immunities of the AMM as referred to in Section 8.

23. Any necessary technical and administrative arrangements to implement this agreement shall be concluded between
the Secretary General of the Council of the European Union/High Representative for the Common Foreign and
Security Policy or by the Head of Mission, and the appropriate authorities of Malaysia.

24. Either Party shall have the right to terminate this agreement by serving a written notice of one month.

25. Disputes concerning the interpretation or application of this agreement shall be settled only by diplomatic means

between the Parties.

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ANNEX II

Texts for reciprocal declarations referred to in Sections 11 and 12

Text for the EU Member States:

‘The EU Member States applying the Joint Action adopted by the Council of the European Union on 9 September 2005
on the EU Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as their internal legal
systems so permit, to waive as far as possible claims against Malaysia for injury, death of their personnel, or damage to,
or loss of, any assets owned by themselves and used by the AMM if such injury, death, damage or loss:

— was caused by personnel from Malaysia in the execution of their duties in connection with the AMM, except in case

of gross negligence or wilful misconduct, or

— arose from the use of any assets owned by Malaysia, provided that the assets were used in connection with the
operation and except in case of gross negligence or wilful misconduct of AMM personnel from Malaysia using those
assets.’

Text for Malaysia:

‘Malaysia participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted by the
Council of the European Union on 9 September 2005 on the European Union Monitoring Mission in Aceh (Aceh
Monitoring Mission — AMM) will endeavour, insofar as its internal legal system so permits, to waive as far as possible
claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of, any
assets owned by itself and used by the AMM if such injury, death, damage or loss:

— was caused by personnel

in the execution of their duties in connection with the AMM, except in case of gross

negligence or wilful misconduct, or

— arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in
connection with the mission and except in case of gross negligence or wilful misconduct of AMM personnel using
those assets.’

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ANNEX III

Rules on the exchange and security of classified information

In order to establish a framework for exchanging classified information relevant in the context of the AMM up to
classification level RESTRICTED (RESTREINT UE) between the European Union and Malaysia, the following rules will
apply.

Malaysia will ensure that EU classified information (i.e. any information (namely knowledge that can be communicated in
any form) or material determined to require protection against unauthorised disclosure and which has been so designated
by a security classification) released to it retains the security classification given to it by the EU and will safeguard such
information in accordance with the following rules, based on the Council Security Regulations (1), in particular:

— Malaysia will not use the released EU classified information for purposes other than those for which those EU

classified information have been released to Malaysia and for other than those established by the originator,

— Malaysia will not disclose such information to third parties without the prior consent of the EU,

— Malaysia will ensure that access to EU classified information released to it will be authorised only for individuals who

have a valid need-to-know,

— Malaysia will ensure that, before being given access to EU classified information, all individuals who require access to
such information are briefed on and comply with the requirements of the protective security regulations relevant to
the classification of the information they are to access,

— taking into account their level of classification, EU classified information will be forwarded to Malaysia by diplomatic
bag, military mail services, secure mail services, secure telecommunications or personal carriage. Malaysia will notify in
advance to the General Secretariat of the Council of the EU the name and address of the body responsible for the
security of classified information and the precise addresses to which the information and documents must be
forwarded,

— Malaysia will ensure that all premises, areas, buildings, offices, rooms, communication and information systems and
the like, in which EU classified information and documents are stored and/or handled, are protected by appropriate
physical security measures,

— Malaysia will ensure that EU classified documents released to it are, on their receipt, recorded in a special register.
Malaysia will ensure that copies of EU classified documents released to it which may be made by the recipient body,
their number, distribution and destruction, are recorded in this special register,

— Malaysia will notify the General Secretariat of the Council of the EU about any case of compromise of EU classified
information released to it. In such a case, Malaysia will initiate investigations and take appropriate measures to prevent
a recurrence.

For the purposes of the present rules, classified information released to the European Union by Malaysia will be treated as
if it were EU classified information and will be granted an equivalent level of protection.

Once the present agreement has expired or been terminated, all classified information or material provided or exchanged
pursuant to it shall continue to be protected in accordance with the provisions set forth herein.

(1) OJ L 101, 11.4.2001, p. 1. Document annexed to the present letter.

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B. Letter from Malaysia

Jakarta, 23 December 2005

Your Excellency,

I have the honour to refer to the abovementioned subject.

Firstly,
I would like to express my appreciation to your letter dated 26 October 2005 regarding the
participation of Malaysia in the Aceh Monitoring Mission (AMM) which was established after the signing
of the Memorandum of Understanding (MoU) between the Government of Indonesia and the Free Aceh
Movement (GAM) in Helsinki on 15 August 2005.

I have the honour to confirm, on behalf of the Government of Malaysia, its acceptance of the provisions set
out in the Annexes as attached in your letter. I have further the honour to confirm that this letter, together
with your letter and its Annexes, shall constitute a legally binding agreement, between the Government of
Malaysia and the European Union, which shall enter into force on the date of this letter, and shall remain in
force for the duration of Malaysia's participation in the AMM.

Please accept, Excellency, the assurances of my highest consideration.

(DATO’ ZAINAL ABSDIN ZAIN)
Ambassador of Malaysia to the Republic of Indonesia