Proposal for a Council Decision on the establishment of a mutual information procedure concerning Member States’ measures in the areas of asylum and immigration {SEC(2005)1233}
Date: 2005-10-10
Institutions: European Commission
Subjects: EU Member State, European Commission, Internet, administrative cooperation, exchange of information, immigration, right of asylum

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 10.10.2005 
COM(2005) 480 final 

2005/0204 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the establishment of a mutual information procedure concerning Member States’ 
measures in the areas of asylum and immigration 

{SEC(2005)1233} 

(presented by the Commission) 

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EXPLANATORY MEMORANDUM 

1. 

Context and objective of the proposal 

One of the most important objectives of the European Union is the establishment of an area of 
freedom, security and justice. In this context, it is essential to develop common immigration 
and asylum policies, as stated in the Tampere programme adopted by the European Council in 
1999  and  confirmed  in  2004  in  The  Hague  programme  ("Strengthening  Freedom,  Security 
and Justice in the European Union"). These common policies must be based on the adoption 
of common legislative instruments and on the enhancement of mutual confidence through an 
improved  coordination  of  national  policies,  closer  practical  cooperation  and  regular 
information exchange between Member States and with the Commission. 

Since the entry into force of the Treaty of Amsterdam, a large number of common measures 
have  been  adopted  in  the  areas  of  asylum  and  immigration,  as  the  Community  and  the 
Member States share the competence to legislate in those areas. Nevertheless, Member States 
keep an important role in this area and are continually adopting new national measures, which 
may in some cases have an impact on other Member States or on the Community as a whole.  

Indeed, the absence of border checks in the Schengen area, the common visa policy, the tight 
economic and social relations between EU Member States and the development of common 
immigration  and  asylum  policies  in  recent  years  have  had  as  an  indirect  consequence  that 
asylum  and  immigration  measures  taken  by  one  Member  State  are  more  likely  to  have  an 
impact  on  other  Member  States.  For  instance,  a  very  restrictive  migratory  policy  in  one 
Member State may deviate migration flows to its neighbours; and a regularisation procedure 
may  attract  illegal  immigration  into  one  Member  State,  from  which  regularised  migrants 
could  afterwards  more  easily  move  to  other  Member  States.  Other  national  asylum  and 
immigration  measures,  including,  among  others,  changes  in  procedures  for  granting 
international protection; determination of safe countries of origin; admission programmes for 
third country nationals, including quotas; and integration measures may also have an impact 
on other Member States or on the Community as a whole. 

These  developments  fully  justify  the  establishment  of  a  formal  information  procedure 
between  Member  States  and  with  the  Commission  which  will  increase  the  possibilities  for 
information  exchange  on  and  discussion  of  national  measures  in  the  areas  of  asylum  and 
immigration.  

The Commission and the Luxembourg Presidency of the Council sent a letter to Justice and 
Home  Affairs  Ministers  on  11  February  2005  on  the  need  to  establish  an  early-warning 
information system between Member States' administrations in the field of immigration and 
asylum, which could lead to a more coordinated approach to immigration and asylum policy 
between Member States. A first exchange of views on the establishment of such a system took 
place during the JHA Council of 24 February 2005. All Member States welcomed in principle 
the creation of such a system and the Council adopted on 14 April 2005 conclusions on the 
establishment of a “System of mutual information between those in charge of migration and 
asylum policy in the Member States”, inviting the Commission to present a formal legislative 
proposal. 

The  Commission  has  always  stressed  the  need  for  an  enhanced  exchange  of  information  on 
migratory  phenomena.  Member  States  will  indeed  benefit  from  the  proposed  information 
procedure, as they will be able to obtain a better knowledge of other Member States' policies 

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and will be in a position to improve coordination between them. Member States could have 
the possibility to know other Member States' views, if an exchange of views takes place on a 
given  draft  national  measure,  before  the  latter  becomes  adopted  legislation.  Finally,  the 
negotiation of new EU legislation will also be enhanced, as a result of better coordination of 
national policies and increased mutual knowledge and confidence. 

Finally, the proposed mutual information procedure must be viewed in the wider framework 
of  the  cooperation  and  information  mechanisms  and  structures  between  the  Member  States 
and  the  Commission.  The  Commission  wishes  to  simplify  and  merge  existing  systems, 
structures and networks at Community level in order not to increase the administrative burden 
on Member States and on the Commission itself. 

2. 

Existing provisions in the area of the proposal 

•  On  8  June  1988  the  Commission  adopted  a  Decision  “setting  up  a  prior  communication 
and consultation procedure on migration policies in relation to non-member countries” (OJ 
1988,  L  183).  The  information  and  consultation  mechanism  established  by  this  Decision 
was  never  effectively  used  by  Member  States.  The  new  community  framework  for 
immigration  and  asylum  policies  renders  obsolete  the  provisions  of  this  Commission 
Decision. 

•  Certain  provisions  of  Community  legislation1  impose  an  obligation  on  Member  States  to 
communicate  to  the  Commission  the  text  of  the  provisions  of  national  law  which  they 
adopt in the fields covered by those Directives. Given the similar nature of the information 
to be provided under these Directives and under the proposed draft Decision, duplication of 
efforts can be avoided by using the information procedure established by the draft Decision 
as  the  channel  for  Member  States  to  fulfil  their  obligations  under  the  above  mentioned 
Directives. 

3. 

Consultation  

An  informal  ad-hoc  discussion  on  the  establishment  of  a  prior  information  and  consultation 
system took place during the JHA Council of 24 February 2005. Most Member States reacted 
positively to the joint Presidency/Commission proposals to set up such a system. An ad-hoc 
meeting of Member State's experts took place in Brussels on 17 March 2005 to discuss a non-
paper  prepared  by  the  Commission  services  which  contained  the  main  elements  of  the 
proposed system.  

4. 

Summary of the proposed action 

The mutual information procedure would request Member States to communicate to the other 
Member  States  and  to  the  Commission  measures  which  they  intend  to  take  in  the  areas  of 

1 

- article 8.2. of Council Directive 2001/40/EC [mutual recognition of expulsion decisions] 
- article 7.3. of Council Directive 2001/51/EC [supplementing provisions Schengen art 26] 
- article 27.2. of Council Directive 2001/55/EC [temporary protection]   
- article 4.2. of Council Directive 2002/90/EC [facilitation of unauthorised entry] 
- article 10.2. of Council Directive 2003/110/EC [assistance in removal by air] 
- article 26.2 of Council Directive 2003/9/EC [standards for reception of asylum-seekers],  
- article 38.2 of Council Directive 2004/83/EC [qualifications directive], 
- article 19.2. of Council Directive 200x/xx/EC [researchers’ directive, to be formally adopted yet]  
- article 43 of Council Directive 200x/xx/EC [asylum procedures, to be formally adopted yet]  

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asylum and immigration, at the latest when they are made public. Only measures susceptible 
of  having  an  impact  on  other  Member  States  or  on  the  Community  as  a  whole  must  be 
communicated. This includes as well certain judicial and administrative decisions. 

Member  States  providing  the  above  mentioned  information  are  requested  to  prepare  an 
executive summary of this information in another official language of the Community. 

The  information  will  be  transmitted  through  a  web-based  network  run  by  the  Commission. 
This web-based network will be used as well for the transmission to the Commission of the 
information required under the Directives mentioned in point 2 above. 

A  Member  State  or  the  Commission  may  request  additional  information  on  a  particular 
measure. A particular national measure may also be the object of an exchange of views, with 
the presence of the Member State whose measure is the object of an exchange of views, the 
Commission  and  all  other  Member  States  wishing  to  participate.  The  purpose  of  such  an 
exchange of views is the identification of problems of common interest; therefore, discussions 
will not lead to any voting nor will they result in any kind of recommendations to the Member 
State concerned.  

5. 

Legal basis 

The Council Decision is based on Art. 66 of the EC Treaty. Since 1 May 2004, pursuant to the 
Protocol  on  article  67  of  the  Nice  Treaty,  these  measures  are  taken  by  qualified  majority 
voting in the Council and consultation of the European Parliament. 

Title IV of the EC Treaty is not applicable to the United Kingdom and to Ireland, unless those 
Member States decide otherwise in accordance with the procedure laid down in the Protocol 
on  the  position  of  the  United  Kingdom  and  Ireland  annexed  to  the  Treaties.  Title  IV  is 
likewise  not  applicable  to  Denmark,  by  virtue  of  the  Protocol  on  the  position  of  Denmark 
annexed to the Treaties. 

6. 

Subsidiarity 

In accordance with the principle of subsidiarity, the objective of the proposed action, namely 
to  provide  a  forum  for  mutual  information  and  exchange  of  views  on  national  asylum  and 
immigration  measures,  cannot  be  sufficiently  achieved  by  the  Member  States  and  can 
therefore,  by  reason  of  the  effects  of  the  envisaged  action,  be  better  achieved  by  the 
Community.  

The  success  of  the  common  legislative  instruments  in  the  areas  of  asylum  and  immigration 
depends on a more coordinated approach between national policies. This coordination needs 
new  tools  like  those  proposed  in  the  Decision,  consisting  on  a  mechanism  allowing  for  an 
exchange of information and views between Member States and with the Commission, which 
cannot  take  place  only  at  national  level.  If  Member  States  do  not  inform  each  other  on  the 
development of their asylum and immigration policies, the risk exists that divergent and even 
contradictory  policies  will  lead  to  distortions  of  the  migratory  flows,  including  asylum-
seekers, and will damage their ability to effectively pursue common goals in these areas. 

7. 

Proportionality 

The proposal is limited to enhancing information exchange on national measures in the areas 
of asylum and immigration between Member States and with the Commission 

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The  proposed  system  does  not  create  a  disproportionate  burden  on  Member  States  as  their 
main duty will consist in posting a number of documents in the web-based system established 
by the Decision. In the case that an exchange of views on a national measure is called for, the 
only obligation for a Member State will be to send a representative to the exchange of views 
meeting in order to explain in detail the elements of the national measure being the object of 
an exchange of views and hear other Member States’ views on it. 

The  financial  burden  is  minimised  as  the  exchanges  of  views  provided  for  by  the  proposed 
measure  will  be  merged  with  meetings  of  other  meetings  of  Commission  advisory  groups, 
thus reducing travel and accommodation expenses for Member States. An overall objective of 
the  Commission  with  the  proposed  Council  Decision,  is  to  simplify  existing  structures  for 
Member States’ cooperation in the areas of asylum and immigration  

The  information  system  will  be  run  by  the  Commission  using  the  existing  IDA  telematic 
network,  which  allows  for  the  creation  of  separate  communication  channels  at  a  minimum 
cost without any substantial investment being needed. 

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2005/0204 (CNS) 

Proposal for a 

COUNCIL DECISION 

on the establishment of a mutual information procedure concerning Member States’ 
measures in the areas of asylum and immigration 

THE COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing the European Community, and in particular Article 
66 thereof, 

Having regard to the proposal from the Commission2, 

Having regard to the opinion of the European Parliament3, 

Whereas: 

(1) 

(2) 

(3) 

On  4  November  2005  the  European  Council  endorsed  a  multi-annual  programme, 
known as the Hague Programme, for strengthening the area of freedom, security and 
justice, which calls for the development of the second phase of a common policy in the 
field of asylum, migration, visas and borders, starting on 1 May 2004, based, inter alia, 
on closer practical cooperation between Member States and an improved exchange of 
information; 

The  development  of  common  asylum  and  immigration  policies  since  the  entry  into 
force  of  the  Treaty  of  Amsterdam  has  resulted  in  closer  interdependency  between 
Member  States’  policies  in  these  areas,  making  the  need  for  a  more  coordinated 
approach of national policies essential for strengthening the area of freedom, security 
and justice; 

In conclusions adopted at its meeting of 14 April 2005, the Justice and Home Affairs 
Council called for the establishment of a system of mutual information between those 
in charge of migration and asylum policy in the Member States, based on the necessity 
to  communicate  information  on  measures  considered  likely  to  have  a  significant 
impact on several Member States or on the European Union as a whole and allowing 
for an exchange of views between Member States and the Commission at the request 
of either one of them; 

(4) 

The  information  procedure  should  be  based  on  solidarity,  transparency  and  mutual 
confidence; 

2 
3 

OJ C [...], [...], p. [...]. 
OJ C [...], [...], p. [...]. 

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(5) 

(6) 

(7) 

(8) 

For  reasons  of  efficiency  and  accessibility,  a  web-based  network  should  be  the 
essential  element  of  the  information  procedure  concerning  national  measures  in  the 
areas of asylum and immigration;  

Certain Directives adopted by the Community in the areas of asylum and immigration 
require  the  Member  States  to  communicate  to  the  Commission  the  text  of  the 
provisions of national law which they adopt in the fields covered by those Directives 
in  addition  to  the  implementing  measures  themselves.  In  order  to  simplify 
administrative procedures, it should be possible for the Member States to provide such 
information using the network established by this Decision;  

Since  the  objectives  of  this  Decision,  namely  secure  information  exchange  and 
consultation between Member States, cannot be sufficiently achieved by the Member 
States  and  can  therefore,  by  reason  of  the  effects  of  the  envisaged  action,  be  better 
achieved at Community level, the Community may adopt measures in accordance with 
the principle of subsidiarity as set out in Article 5 of the Treaty. In accordance with the 
principle of proportionality, as set out in that Article, this Decision does not go beyond 
what is necessary in order to achieve those objectives; 

In  accordance  with  Articles  1  and  2  of  the  Protocol  on  the  position  of  Denmark 
annexed  to  the  Treaty  on  European  Union  and  the  Treaty  establishing  the  European 
Community,  Denmark  is  not  taking  part  in  the  adoption  of  this  Decision  and  is  not 
bound by it or subject to its application.  

HAS ADOPTED THIS DECISION: 

Article 1 

Subject matter and scope 

This  Decision  establishes  a  procedure  for  the  mutual  exchange  of  information  concerning 
national  measures  in  the  areas  of  asylum  and  immigration  using  a  web-based  network  and 
allowing for an exchange of views on such measures.  

Article 2 

Information to be submitted  

1. 

Member States shall communicate to the Commission and the other Member States 
the  following  measures  which  they  intend  to  take  in  the  areas  of  asylum  and 
immigration if these measures are susceptible of having an impact on other Member 
States or on the Community as a whole:  

(a)  Draft legislation, at the latest at the time of submission for adoption; and 

(b)  Draft international agreements, at the latest at the time when they are initialled.  

2. 

Member States shall communicate to the Commission and the other Member States: 

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(a)  The final texts of the measures referred to in paragraph 1(a) at the time when 

they are adopted or immediately thereafter; 

(b)  The final texts of the measures referred to in paragraph 1(b) at the time when 
the  Member  State  expresses  its  consent  to  be  bound  by  such  a  measure  or 
immediately thereafter.  

3. 

Member States shall communicate to the Commission and the other Member States 
the following decisions if they are susceptible of having an impact on other Member 
States or on the Community as a whole:  

(a)  Final  decisions  of  courts  or  tribunals  which  apply  or  interpret  measures  of 
national law in the areas of asylum or immigration, at the time when they are 
delivered or immediately thereafter; and  

(b)  Administrative  decisions  in  the  areas  of  asylum  and  immigration,  at  the  time 

when they are adopted or immediately thereafter. 

The  measures  referred  to  in  paragraph  1  and  2  and  the  decisions  referred  to  in 
paragraph  3  shall  be  communicated  to  the  Commission  and  to  the  other  Member 
States through the network referred to in Article 4 (“the network”)  

The Commission or a Member State may request additional information concerning a 
particular measure or decision communicated by another Member State through the 
network.  In  such  a  case,  the  Member  State  concerned  shall  provide  additional 
information  concerning  that  measure  or  decision,  within  two  weeks  of  the  request 
being made through the network. The additional information shall be made available 
to the Commission and the other Member States through the network. 

Each  Member  State  shall  ensure  that  a  summary  of  the  text  of  every  measure  or 
decision it transmits through the network is available in an official language of the 
Community  other  than  its  own.  This  summary  shall  at  least  include  the  objectives 
and  scope  of  the  concerned  measure  or  decision,  its  main  provisions  and  an 
estimation of the impact it could have on other Member States or on the Community 
as a whole. 

4. 

5. 

6. 

Article 3 

Obligation to provide information under existing Directives 

Whenever Member States have an obligation to inform the Commission of the provisions of 
national law which they adopt in the fields covered by the Directives based on Article 63 of 
the Treaty, such obligations shall be deemed to be fulfilled if the information is transmitted 
through the network. 

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Article 4 

The network 

1. 

2. 

3. 

4. 

5. 

1. 

2. 

The network for the exchange of information in accordance with this Decision shall 
be web-based.  

The  Commission  shall  be  responsible  for  the  development  and  management  of  the 
network,  including  the  structure  and  content  of  the  network  and  access  to  it.  The 
network shall include appropriate measures to guarantee its confidentiality. 

For  the  practical  set  up  of  the  network,  the  Commission  shall  make  use  of  the 
existing technical platform within the Community framework of the trans-European 
telematic network for the interchange of data between administrations. 

Member States shall provide access to the network in compliance with the measures 
adopted by the Commission in accordance with paragraph 2.  

Member States shall designate national contact points having access to the network 
and notify the Commission thereof 

Article 5 

The exchange of views 

The Commission may, on its initiative or on demand of a Member State, organise an 
exchange  of  views  with  Member  States’  experts  on  a  particular  national  measure 
submitted under articles 2 and 3 of this Decision. The Member State whose measure 
is the object of discussion shall be represented at the exchange of views. 

The purpose of the exchange of views shall be the identification of issues of common 
interest. 

Article 6 

Evaluation and Review 

The Commission shall evaluate the functioning of the system 3 years after the entry into force 
of this Decision and regularly thereafter.  

The Commission shall periodically report to the European Parliament and the Council on the 
application of this Decision and, if appropriate, propose amendments to it. 

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Article 7 

Entry into force 

This Decision shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union. 

Article 8 

Addressees  

This Decision is addressed to the Member States in accordance with the Treaty establishing 
the European Community. 

Done at Brussels,  

For the Council 
The President 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL : 

Proposal for a Council Decision on the establishment of a mutual information procedure on 
Member States’ measures in the areas of asylum and immigration 

2. 

ABM / ABB FRAMEWORK 

Policy Area(s) concerned and associated Activity/Activities: 

18 03 Immigration and asylum policy 

3. 

BUDGET LINES 

3.1.  Budget  lines  (operational  lines  and  related  technical  and  administrative  assistance 
lines (ex- B..A lines)) including headings : 

N/A 

3.2.  Duration of the action and of the financial impact: 

The proposed legal instrument does indicate neither duration nor revision period. Application 
of the instrument should start in 2007. 

3.3.  Budgetary characteristics (add rows if necessary) : 

N/A 

Budget 
line 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

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4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations (PA) 

Expenditure type 

Section 
no. 

Year 
2007 

n + 1 

n + 2 

n + 3 

n + 4 

Total 

n + 5 
and 
later 

EUR million (to 3 decimal places) 

Operational expenditure4 

Commitment 
Appropriations (CA) 

8.1 

Payment  Appropriations 
(PA) 

a 

b 

Administrative expenditure within reference amount5 

Technical 
& 
administrative  assistance 
(NDA) 

8.2.4 

c 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  

Commitment 
Appropriations 

Payment 
Appropriations 

a+c 

b+c 

Administrative expenditure not included in reference amount6 

Human 
associated 
(NDA) 

resources 

and 
expenditure 

Administrative  costs,  other 
than  human  resources  and 
not 
associated 
included in reference amount 
(NDA) 

costs, 

0.108  0.108 

0.108 

0.108 

0.108 

0.108 

0.648 

0.054  0.054 

0.054 

0.054 

0.054 

0.054 

0.324 

8.2.5 

d 

8.2.6 

e 

Total indicative financial cost of intervention 

TOTAL  CA 
cost 
Resources 

of 

TOTAL  PA 
cost 
Resources 

of 

including 
Human 

including 
Human 

a+c
+d+
e 

b+c
+d+
e 

0.162  0.162 

0.162 

0.162 

0.162 

0.162 

0.972 

0.162  0.162 

0.162 

0.162 

0.162 

0.162 

0.972 

4 
5 
6 

Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 
Expenditure within article xx 01 04 of Title xx. 
Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

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Co-financing details 

N/A 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table  below 
(additional  lines  may  be  added  if  different  bodies  are  foreseen  for  the  provision  of  the  co-
financing): 

EUR million (to 3 decimal places) 

Co-financing body 

n + 1 

n + 2 

n + 3 

n + 4 

Year 
n 

Total 

n  +  5 
and 
later 

…………………… 

TOTAL CA including co-
financing 

f 

a+c
+d+
e+f 

4.1.2.  Compatibility with Financial Programming 

(cid:133) 

Proposal is compatible with existing financial programming. 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 

(cid:133) 
perspective. 

Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 

(cid:133) 
Agreement7 (i.e. flexibility instrument or revision of the financial perspective). 

4.1.3.  Financial impact on Revenue 

(cid:133) 

(cid:133) 

Proposal has no financial implications on revenue 

Proposal has financial impact – the effect on revenue is as follows: 

NB: All details and observations relating to the method of calculating the effect on 
revenue should be shown in a separate annex. 

Budget line 

Revenue 

EUR million (to one decimal place) 

Situation following action 

[Yea
r n] 

[n+1] [n+2] [n+3

] 

[n+4]  [n+5]

8

Prior to
action 
[Year 
n-1] 

a) Revenue in absolute terms 

b) Change in revenue 

 ∆ 

7 
8 

See points 19 and 24 of the Interinstitutional agreement. 
Additional columns should be added if necessary i.e. if the duration of the action exceeds 6 years 

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(Please specify each revenue budget line involved, adding the appropriate number 
of rows to the table if there is an effect on more than one budget line.) 

4.2.  Human Resources FTE (including officials, temporary and external staff) – see detail 
under point 8.2.1. 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

Annual requirements 

(2007) 

n + 5 
and 
later 

Total 
number 
human resources 

of 

1 

1 

1 

1 

1 

1 

5. 

CHARACTERISTICS AND OBJECTIVES 

Details  of  the  context  of  the  proposal  are  required  in  the  Explanatory  Memorandum. 
This section of the Legislative Financial Statement should include the following specific 
complementary information: 

5.1.  Need to be met in the short or long term 

Better coordination of national asylum and immigration policies through the establishment of 
a  mutual  information  procedure  on  national  asylum  and  immigration  measures  and  the 
possibility  of  holding  meetings  for  the  exchange  of  views  on  such  measures.  For  such 
purpose,  a  web-based  network  using  the  CIRCA  platform  will  be  set  up,  and  a  number  of 
meetings organised to provide the framework for the exchange of views. 

5.2.  Value-added  of  Community  involvement  and  coherence  of  the  proposal  with  other 
financial instruments and possible synergy 

The  Community  involvement  is  needed  as  this  kind  of  transnational  cooperation  exercise 
cannot take place only at national level. 

Objectives, expected results and related indicators of the proposal in the context of the ABM 
framework 

The  proposed  measure  will  lead  to  improved  coordination,  exchange  of  information  and 
enhancement of the common policies on asylum and immigration 

5.3.  Method of Implementation (indicative) N/A 

Show below the method(s)9 chosen for the implementation of the action. 

ٱ Centralised Management 

ٱ 

ٱ 

9 

Directly by the Commission 

Indirectly by delegation to: 

If  more  than  one  method  is  indicated  please  provide  additional  details  in  the  "Relevant  comments" 
section of this point 

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ٱExecutive Agencies 

ٱ 

ٱ 

Bodies set up by the Communities as referred to in art. 185 of the Financial Regulation 

National public-sector bodies/bodies with public-service mission 

ٱShared or decentralised management 

ٱ 

ٱ 

With Member states 

With Third countries 

ٱJoint management with international organisations (please specify) 

Relevant comments: 

6. 

MONITORING AND EVALUATION 

6.1.  Monitoring system 

The Commission will evaluate the functioning of the system 3 years after the entry into force 
of the Council decision and regularly thereafter 

6.1.1.  Evaluation 

6.1.2.  Ex-ante evaluation 

See impact assessment 

6.1.3.  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned  from 
similar experiences in the past) 

N/A 

6.1.4.  Terms and frequency of future evaluation 

An evaluation of the functioning of the system 3 years after the entry into force of the Council 
decision 

7. 

ANTI-FRAUD MEASURES  

N/A

EN 

15 

   EN 

 
8. 

DETAILS OF RESOURCES 

8.1. 

Objectives of the proposal in terms of their financial cost 

(Headings  of  Objectives,  actions  and 
outputs should be provided) 

Type of 
output 

Av. 
cost 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5 and 
later 

TOTAL 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

Commitment appropriations in EUR million (to 3 decimal places) 

OPERATIONAL OBJECTIVE No.1 10 

Action 1 

Output 1 

Output 2 

Action 2 

 Output 1 

Sub-total Objective 1 

OPERATIONAL OBJECTIVE No.21 

Action 1 

Output 1 

Sub-total Objective 2 

OPERATIONAL OBJECTIVE No.n 1 

Sub-total Objective n 

TOTAL COST 

10 

As described under Section 5.3 

EN 

16 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
8.2. 

Administrative Expenditure 

The  needs  for  human  and  administrative  resources  shall  be  covered  within  the  allocation 
granted to the managing DG in the framework of the annual allocation procedure. 

8.2.1.  Number and type of human resources 

Types of 
post 

Staff to be assigned to management of the action using additional resources 
(number of posts/FTEs) 

Year n 
(2007) 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5 

1 

1 

1 

1 

1 

A*/AD 

B*, 
C*/AST 

1 

Officials 
or 
temporary 
staff11 
(XX 01 
01) 

Staff  financed12  by 
art. XX 01 02 

staff13 
Other 
financed  by  art.  XX 
01 04/05 

TOTAL 

8.2.2.  Description of tasks deriving from the action 

The official will be in charge of managing the information system, animate the network and 
organise  when  necessary  the  meetings  for  the  exchange  of  views  on  national  measures 
transmitted through the network. 

8.2.3.  Sources of human resources (statutory) 

(When more than one source is stated, please indicate the number of posts originating from 
each of the sources) 

Posts currently allocated to the management of the programme to be replaced 

(cid:133) 
or extended 

(cid:133) 

(cid:133) 

Posts pre-allocated within the APS/PDB exercise for year n 

Posts to be requested in the next APS/PDB procedure 

Posts  to  be  redeployed  using  existing  resources  within  the  managing  service 

(cid:133) 
(internal redeployment) 

11 
12 
13 

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

EN 

17 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Posts required for year n although not foreseen in the APS/PDB exercise of the 

(cid:133) 
year in question 

Other  Administrative  expenditure  included  in  reference  amount  (XX  01  04/05  –  Expenditure  on 
administrative management) 

Budget line 

(number and heading) 

EUR million (to 3 decimal places) 

Year 
n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n+5  

and 
later 

TOTAL 

Technical 

1 
and 
assistance (including related staff costs) 

administrative 

Executive agencies14 

Other 

technical 

and 

administrative 

assistance 

intra muros  

extra muros 

Total  Technical  and  administrative 
assistance 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

Type of human resources 

Year n 
(2007) 

Year n+1  Year n+2  Year n+3  Year n+4 

Year n+5 

and later 

EUR million (to 3 decimal places) 

Officials and temporary staff (XX 01 
01) 

Staff  financed  by  Art  XX  01  02 
(auxiliary, END, contract staff, etc.) 

(specify budget line) 

Total cost of Human Resources 
and associated costs (NOT in 
reference amount) 

0.108 

0.108 

0.108 

0.108 

0.108 

0.108 

0.108 

0.108 

0.108 

0.108 

0.108 

0.108 

14 

Reference should be made to the specific legislative financial statement for the Executive Agency(ies) 
concerned. 

EN 

18 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Calculation– Officials and Temporary agents 

Reference should be made to Point 8.2.1, if applicable 

1 B Official = 108,000 € per year 

Calculation– Staff financed under art. XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

8.2.6 Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places) 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n 

Year 
n+5 

and 
later 

TOTAL 

XX 01 02 11 01 – Missions 

XX 01 02 11 02 – Meetings & Conferences 

0.054 

0.054 

0.054 

0.054 

0.054 

0.054 

0.324 

XX 01 02 11 03 – Committees15  

XX 01 02 11 04 – Studies & consultations 

XX 01 02 11 05 - Information systems 

2. 

Total 

Other  Management 

Expenditure (XX 01 02 11) 

3.  Other 

expenditure 

administrative 
including reference to budget line) 

nature 

of 

an 
(specify 

Total Administrative expenditure, other 
than human resources and associated 
costs (NOT included in reference 
amount) 

0.054 

0.054 

0.054 

0.054 

0.054 

0.054 

0.324 

Calculation - Other administrative expenditure not included in reference amount 

4 meetings for exchange of views on national measures * 27 MS * 500 € 

15 Specify the type of committee and the group to which it belongs. 

EN 

19 

   EN