Notice on import and export licences and advance-fixing certificates for agricultural products (This notice replaces that published in Official Journal of the European Communities C 190 of 10 August 2002, p. 2.)
Date: 2005-04-16
Institutions: European Commission
Subjects: agricultural product, export licence, form, import licence

C 92/2

EN

Official Journal of the European Union

16.4.2005

Notice on import and export licences and advance-fixing certificates for agricultural products

(This notice replaces that published in Official Journal of the European Communities C 190 of 10 August 2002,
p. 2.)

(2005/C 92/02)

I. General

1.

2.

Licences, advance-fixing certificates and extracts thereof
the
shall be issued by the competent authorities of
Member States. They shall be valid for imports and exports
to be effected in any Member State, except in special cases
provided for in the Community rules.

In accordance with Article 2(2) of Regulation (EEC,
Euratom) No 1182/71 (OJ L 124, 8.6.1971, p. 1), Satur-
days, Sundays and public holidays are not working days
for the purpose of lodging applications for licences and
certificates, and for their issue.

3. Applicants need complete only Sections 4, 7, 8, 9, 11, 14,
15, 16, 17, 18 and 20 of the form. However, Member
States may require applicants to complete Section 1 and,
as appropriate, Section 5.

languages of

4. The form must be filled in in printed form in one of the
the Community designated or
official
accepted by the competent authorities of
the issuing
Member State. Licences and certificates shall be completed
in one language only. However, Member States may allow
applications to be handwritten, in which case they must be
filled in in ink and in block capitals.

5. Applications,

licences and certificates must not bear any
erasures or over-writing. Should an error be made in
completing the form, a fresh application or licence must
be made out.

6.

Sums shall be indicated in figures in euro; however,
Member States not belonging to the euro zone may indi-
cate the sums in national currency.

7. Quantities shall be given:

— in metric units of weight or volume using the

following abbreviations:

— t for tonnes

— kg for kilograms

— hl for hectolitres

— per head for live animals, as appropriate.

8.

If there is not enough space for all the details required by
Community regulations in Sections 7 and 8 of the form
used for imports and Section 7 of the form used for
exports, all the details shall be entered in Section 20,
preceded by an asterisk corresponding to one placed in
Section 7 or 8, as appropriate.

If there is not enough space for all the details in Section
20, they shall be entered in Section 15, preceded by an
asterisk corresponding to one placed in Section 7 or 8, as
appropriate.

9.

In Sections 7, 8 and 9 of the form, an ‘X’ must be entered
in the box before ‘yes’ or ‘no’, as appropriate.

10. — In the cases referred to in Article 2(a) and Article 6 of
Regulation (EC) No 1291/2000, no import licence or
certificate shall be presented.

— In the cases referred to in Article 2(b) and Article 7(1)
of Regulation (EC) No 1291/2000, no export licence or
certificate shall be presented.

— In the cases referred to in Article 5(1) of Regulation
(EC) No 1291/2000, where import or export does not
take place under preferential arrangements which are
granted by means of a licence, no export licence or
certificate shall be presented, except
in the case of
export licences with advance fixing of the refund for
milk products for delivery to the armed forces under
Article 2 of Regulation (EC) No 174/1999, as amended
by Regulation (EC) No 2357/2000.

11. Example of application of Article 17(4) of Regulation (EC)

No 1291/2000:

13.00 hours in the Regulation corresponds to 13.00 hours
(Belgian time):

Member States

Local time (winter and summer)

Germany

Belgium

Denmark

Spain

France

Italy

Luxembourg

Netherlands

Austria

Sweden

Czech Republic

Hungary

Malta

Poland

Slovenia

Slovakia

9

>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>=
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>;

13.00 hours

16.4.2005

EN

Official Journal of the European Union

C 92/3

Member States

Local time (winter and summer)

Ireland

Portugal

United Kingdom

Cyprus,

Greece

Finland

Estonia

Latvia

Lithuania

12 .00 hours (= 13.00 hours
Belgian time)

14.00 hours (= 13.00 hours,
Belgian time)

9
>>>=
>>>;

9

>>>>>>>>>>>>>>=
>>>>>>>>>>>>>>;

— for only some of

the products falling within one CN

subheading.

If there is not enough space for entering more than one CN
subheading in Section 16, all the subheadings shall be entered
in Section 15, preceded by an asterisk corresponding to one
placed in Section 16.

Section 15

— The description may be simplified provided it includes the
the
details necessary to establish the classification of
product under the CN code given in Section 16.

— For vine products, the description must also include the

colour of the wine or the must, white, red or rosé.

Section 16

II. Forms to be used for imports

The CN code should be given in full.

Section 7

‘Exporting country’ means the non-member country from
which the product is despatched to the Community.

However, in the special cases provided for in Community rules:

— the full code or codes in the combined nomenclature

preceded by ‘ex’ should be given,

or

1. The exporting country or group of countries must be given

where this is required by Community rules.

— the codes should be given in the manner laid down by the

Community rules in question.

2. Where the Community rules require compulsory prove-
nance, an ‘X’ must be placed in the box before the word
‘yes’ and the provenance of the products must correspond
to that given on the licence or certificate. The licence or
certificate shall not be valid otherwise.

3. In other cases,

indication of

the exporting country is
optional.
for applying
Article 40 of Regulation (EC) No 1291/2000, which relates
to Sections of force majeure.

It may nevertheless be useful

Section 8

— The country of origin shall be established in accordance

with the relevant Community rules.

— The remarks applying to Section 7 shall apply by analogy.

Section 14

Section 19

1. This should be filled in in accordance with the Community
rules on the accepted tolerance for the product in question.

2. The figure zero [0] is to be entered in Section 19 of licences
or certificates where there is no provision for any plus toler-
ance.

Section 20

This should be filled in in accordance with the special Com-
munity rules on each sector of the common organisation of the
market.

For example,
936/97’.

‘High quality beef/veal — Regulation (EEC) No

Products are to be described by their usual commercial names
(e.g. sugar), and not by their trademark.

Section 7

III. Forms to be used for exports

Sections 15 and 16

As a general rule, the licence or certificate shall be applied for
the products
and issued for all
falling within one CN
subheading. However,
in special cases provided for in Com-
munity rules, the licence or certificate shall be applied for and
issued, as appropriate, either:

— for products falling within more than one CN subheading,

or

1. Indication of the country or group of countries of destina-
tion is required where provided for under Community rules.

2. In the case of export licences with advance fixing of the
refund, the name of the country or area of destination, as
appropriate, must be indicated in this Section.

Indicating the name of the country or, where appropriate,
the area of destination does not make that destination obli-
gatory.

C 92/4

EN

Official Journal of the European Union

16.4.2005

3. Where Community rules specify an obligatory destination,
an ‘X’ must be entered in the box before the word ‘yes’ and
the product must be exported to the destination indicated
on the licence or certificate.

4. Where Article 49 of Regulation (EC) No 1291/2000 applies,
the country or destination must be shown in this Section
and export to that country or destination under the licence
or certificate shall be compulsory.

5. In all other cases, indication of the country or destination is
optional. It may nevertheless be useful for applying Article
40 of Regulation (EC) No 1291/2000, which relates to cases
of force majeure.

Sections 14, 15 and 16

1. These should be completed as for imports. Even in special
cases where Community rules allow more than one CN
subheading to be given, the products for export must still
be declared under a single code of the nomenclature used
for refunds when customs formalities are completed.

2. In the case of export licences with advance fixing of the
refund,
the 12-figure product code of the nomenclature
used for refunds must be indicated in Section 16, save
where special provisions apply.

However, in the case of the categories or product groups
referred to in Article 14 of Regulation (EC) No 1291/2000,
the product codes belonging to the same category or
product group may be entered in the licence application
and licence.

Section 19

1. This should be filled in in accordance with the Community
rules on the accepted tolerance for the product in question.

2. The figure zero [0] is to be entered in Section 19 of licences
or certificates where there is no provision for any plus toler-
ance.

3. Where a plus tolerance exists for the export duty but no
plus tolerance for the right to the refund in respect of one
and the same licence or certificate, the plus tolerance for the
export duty is to be entered in Section 19 and a remark to
the effect that no plus tolerance exists for the right to the
refund in Section 22.

Section 20

‘Oznámení o nabídkovém řízení vydané .
orgánu)’;

.

.

(název

(c) ‘Frist for indgivelse af tilbud . . .’,

‘Licitation fra . . . (institutionens navn)’;

(d) ‘Frist zur Angebotsabgabe . . .’,

‘Ausschreibung vom . . . (Bezeichnung der Stelle)’;

(e) ‘Προθεσµία υποβολής των προσφορών . . .’,

‘Η δηµοπρασία προέρχεται από .
νισµού)’;

.

.

(όνοµα του οργα-

(f) ‘Pakkumiste esitamise tähtaeg . . .’,

‘Enampakkumise kutse väljastas . . . (asutuse nimi)’;

(g) ‘Closing date for the submission of tenders . . .’,

‘The invitation to tender is issued by .
agency)’;

.

.

(name of

(h) ‘Date limite du dépôt des offres . . .’,

‘L'adjudication émane de . . . (nom de l'organisme)’;

(i) ‘Data limite per il deposito delle offerte . . .’,

‘Gara indetta da . . . (denominazione dell'organismo)’;

(l) ‘Pēdējais termiņš piedāvājumu iesniegšanai . . .’,

‘Konkursu izsludina . . . (organizācijas nosaukums)’;

(m) ‘Galutinė paraiškų pateikimo data . . .’,

‘Konkursą skelbia . . . (institucijos pavadinimas)’;

(n) ‘Ajánlattételi határidő: . . .’

‘A pályázatot a(z) . . . (ügynökség neve) bonyolítja.’

(o) (MT)

(p) ‘Indieningstermijn aanbiedingen eindigt op . . .’,

‘Openbare inschrijving van . . . (naam instanties)’;

(q) ‘Ostateczny termin składania ofert . . .’,

‘Procedura przetargowa jest prowadzona przez:
(nazwa jednostki)’

.

.

.

(r) ‘Date limite para a apresentaçao das propostas . . .’,

‘O concurso emana de . . . (nome do organismo)’;

(s) ‘Konečný termín predloženia ponúk . . .’,

‘Oznámenie o výberovom konaní vydané .
orgánu)’;

.

. (názov

1. This should be filled in in accordance with the special Com-

munity rules on each product sector.

2. Where Article 49 of Regulation (EC) No 1291/2000 applies,

one of the following must be added:

(t) ‘Datum oddaje ponudb . . .’,

‘Javni razpis objavi . . . (ime organa)’;

(u) ‘Sista dag för inlämnande av anbud …’,

(a) ‘Fecha límite para la presentación de las ofertas . . .’,

‘Anbudsinfordran utfärdas av … (organets namn)’;

‘La licitación procede de . . . (nombre del organismo)’;

(v) ‘Tarjousten viimeinen jättöpäivä …’,

(b) ‘Konečný termín pro podání nabídek . . .’,

‘Tarjouskilpailun on julistanut … (toimielimen nimi)’.