Proposal for a Council Regulation establishing a Rapid Response and Preparedness Instrument for major emergencies {SEC(2005) 439}
Date: 2005-04-06
Institutions: European Commission
Subjects: EU Member State, EU financial instrument, EU programme, action programme, civil defence, cooperation policy, emergency aid

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 6.4.2005 
COM(2005) 113 final 

2005/0052 (CNS) 

Proposal for a 

COUNCIL REGULATION 

establishing a Rapid Response and Preparedness Instrument for major emergencies 

(presented by the Commission) 

{SEC(2005) 439} 

EN 

   EN 

 
 
 
  
 
 
EXPLANATORY MEMORANDUM 

1. 

CONTEXT OF THE PROPOSAL 

•  Grounds for and objectives of the proposal 

In  its  Communication  on  the  Financial  Perspectives  adopted  on  14  July  2004,  the 
Commission  called  for  action  at  European  level  to  provide  a  common  response  to 
emergency situations of different origin in an efficient and coordinated way. Action 
would  cover  both  solidarity  and  rapid  reaction,  with  measures  allowing  for 
immediate response and providing assistance in the aftermath of a major crisis. 

The  objective  of  the  present  proposal  is  to  develop  the  rapid  reaction  strand  of  the 
Commission’s  integrated  approach,  in  order  to  provide  for  Community  financial 
assistance to support and complement the efforts of Member States for the protection 
of  people,  the  environment  and  property  by  contributing  to  the  effectiveness  of 
systems  for  the  preparedness  for  and  response  to  major  emergencies  regardless  of 
their origin as well as to prepare for and respond to public health effects arising from 
major emergencies. 

The solidarity strand is developed through a complementary proposal of a “European 
Union Solidarity Fund”.  

•  General context 

Many  events  may  lead  to  the  occurrence  of  major  emergencies  with  actual  or 
potential  catastrophic  consequences  for  people,  property  and  the  environment  at 
large. Such major emergencies may be caused by a wide range of factors and actors 
since  they  can  result  from  the  action  of  man,  including  through  the  operation  of 
industrial facilities and terrorist attacks, or natural phenomena, such as earthquakes, 
floods, storms, etc. 

In such crisis situations, civil protection actors have proved to fulfil an essential role 
in  responding  on  very  short  notice  to  the  occurrence  of  major  emergencies  and 
contributing to manage and mitigate their consequences helping to reduce the loss of 
human life, injuries, environmental, economic and material damage. 

The  effectiveness  of  rapid  response  interventions  depends  to  a  very  large  extent  of 
what  has  been  achieved  in  advance  to  prepare  for  the  adequate  means  and 
equipments to be dispatched on-site and intervene there; hence, the need to give to 
preparedness all the attention it deserves and adequately support it. 

The effectiveness and efficiency of civil protection actors within the Member States 
may  clearly  benefit  from  a  pooling  of  their  resources  and  mutual  assistance;  such 
concerted  action  would  also  benefit  the  people  and  local  communities  affected  by 
major emergencies.  

The Community has a legitimate role to fulfil in that context since it can help to go 
and act beyond the boundaries of one specific State. To that effect, a mechanism to 
facilitate reinforced cooperation in civil protection assistance interventions has been 

EN 

2 

   EN 

 
established  in  20011.  This  mechanism  facilitates  making  support  available  in  the 
event  of  major  emergencies  which  may  require  urgent  response  action  through  the 
mobilisation of intervention teams, experts and other resources, as required, through 
a  reinforced  Community  civil  protection  structure  consisting  of  a  monitoring  and 
information  centre  and  a  common  emergency  communication  and  information 
system.  It  also  provides  an  opportunity  for  collecting  validated  emergency 
information, for disseminating that information to the Member States and for sharing 
lessons learnt from interventions.  

The  provision  of  Community  financial  support,  which  in  itself  is  not  new  (see 
below), clearly constitutes a useful contribution of the Community to the operations 
and interventions of civil protection actors taking duly into account the subsidiarity 
principle (see below).  

•  Existing provisions in the area of the proposal 

The Community has developed a series of measures and actions in the field of civil 
protection, in particular:  

i) 

Council Decision 1999/847/EC of 9 December 1999 established a Community 
action  programme  in  the  field  of  civil  protection,  which  was  to  expire  by  the 
end of 2004, but which was extended until the end of 20062. 

ii)  Council  Decision  2001/792/EC,  Euratom  of  23  October  2001  establishing  a 
Community  mechanism  to  facilitate  reinforced  cooperation  in  civil  protection 
assistance interventions. 

The first instrument/programme has a specific deadline and is accompanied by multi-
annual specific budgets; it will end in 2006. The latter instrument, however, has no 
financial nature; it lays down obligations for the Member States and the Commission.  

This  proposal  will  constitute,  once  adopted,  the  new  legal  basis  for  granting 
Community financial support to civil protection actions and measures in the field of 
preparedness and rapid response. 

To that effect, the proposal build sup on the existing instruments while widening and 
setting out in more detail the actions eligible for funding. The range of actions that 
could potentially be financed under the proposal, in terms of preparedness and rapid 
response, is wide since the Instrument to be established could finance actions ranging 
from  capacity  building  assistance,  demonstration  projects,  awareness  and 
dissemination  actions  to  training  and  exercises,  dispatching  and  sending  out  of 
experts  and  mobilisation  on  short  notice  of  adequate  means  and  equipment. 
Particular attention has also been given to identify logistical support actions, such as 
secure  communication  systems  and  tools,  which  are  necessary  for  the  proper 
achievement of rapid response interventions.  

1 

2 

Council Decision 2001/792/EC, Euratom of 23 October 2001 establishing a Community mechanism to 
facilitate  reinforced  cooperation  in  civil  protection  assistance  interventions  -  OJ  L  297,  15.11.2001, 
p. 7). 
OJ L 327, 21.12.1999, p. 53.. 

EN 

3 

   EN 

 
                                                 
Since  the  extra  EU  activities  of  the  Community  Civil  Protection  Mechanism  are 
covered  by  the  Stability  Instrument,  the  proposed  instrument  applies  to  its  internal 
activities.  

In addition, taking into account the evolution of the relevant Community regulatory 
framework,  the  proposal  incorporates  new  provisions  about  the  monitoring  of 
financed actions to ensure sound financial management of the instrument as well as 
other  measures  to  ensure  the  adequate  protection  of  the  Community  financial 
interests. 

•  Consistency with other policies and objectives of the Union 

The proposal builds to a certain extent on existing policy instruments which have to 
be supplemented in any case because of their time-limited nature. Together with the 
new  EUSF,  whose  scope  has  been  enlarged  to  all  major  emergencies  regardless  of 
their  origin,  it  closes  a  gap  in  current  legislation  and  allows  for  comprehensive 
Community action in response to major emergencies and crisis situations.  

Particular  attention  has  been  given  to  avoid  duplication  with  actions  carried  out 
instruments.  Consistency  with  other 
under  other  Community  policies  and 
Community policies, in particular in the fields of justice, liberty and security policy 
and  external  relations,  is  ensured  by  a  number  of  provisions  which,  among  others, 
clearly define the scope of the instrument and exclude double financing. 

2. 

CONSULTATION OF INTERESTED PARTIES AND IMPACT ASSESSMENT 

•  Consultation of interested parties 

Regular evaluations of past and current Community initiatives in this field have been 
made, in close consultation with relevant stakeholders at Member States level. They 
have always been positive. 

Acknowledging  the  work  undertaken  in  the  framework  of  the  Mechanism,  the 
European  Council  and  the  Council  have repeatedly  called  upon  the  Commission  to 
continue and intensify its efforts in this field. Similarly, the European Parliament has 
called for a further strengthening of cooperation in the field of civil protection.  

•  Collection and use of expertise 

229There was no need for external expertise. 

3. 

LEGAL ELEMENTS OF THE PROPOSAL 

•  305Summary of the proposed action 

The  proposal  aims  to  establish  a  Preparedness  and  Rapid  Response  Instrument  for 
major emergencies, which should contribute to the development and implementation 
of  Community  civil  protection  measures,  as  a  contribution  to  help  improving  the 
effectiveness of systems for preparing for and responding to major emergencies. 

EN 

4 

   EN 

 
The proposal contains provisions which fit its predominant financial nature since the 
latter  set  out  rules  and  procedures  on  issues  such  as:  the  specific  objectives  the 
financing of which under the Instrument would contribute to achieve; actions eligible 
under 
implementing  measures; 
monitoring;  protection  of  Community  financial  interests;  as  well  as  the  appropriate 
institutional provisions. 

the  Instrument;  beneficiaries;  financial  and 

•  310Legal basis 

According to Article 3(1)(u) of the Treaty establishing the European Community, the 
activities of the Community is to include measures in the sphere of civil protection. 

Civil protection intervention is also relevant in respect of radiological emergencies; 
hence,  the  need  to  base  this  proposal  also  on  the  Treaty  establishing  the  European 
Atomic Energy Community (Euratom Treaty). 

In  the  absence  of  an  ad  hoc  civil  protection  legal  basis  in  neither  the  Treaty 
establishing  the  European  Community  nor  the  Treaty  establishing  the  European 
Atomic  Energy  Community,  this  proposal  is  based  on  Articles  308  and  203, 
respectively, of those Treaties. 

These  two  legal  bases  are  compatible  and  can  be  cumulated  since  they  provide  for 
the same decision-making procedure. 

•  Subsidiarity principle 

The subsidiarity principle applies since the proposal does not fall under the exclusive 
competence of the Community. 

The proposal is justified in light of the subsidiarity principle insofar as its objectives 
cannot  be  sufficiently  achieved  by  the  Member  States  and  that  Community  action 
will better achieve them. 

The objectives of the proposal cannot be sufficiently achieved by the Member States 
for the following reasons. 

When  an  emergency  occurs,  immediate  response  is  needed  in  order  to  fight  its 
consequences. No country is prepared to every and each eventuality. Therefore, it is 
more efficient and cost effective to draw on assistance offered by other States. 

The  new  instrument  will  allow,  inter  alia,  Member  States  to  respond  to  major 
emergencies and crisis situations where their own means would not be sufficient to 
do so. States usually do not scale their rapid response means and equipment on the 
basis  of  the  worst  possible  scenario  since  this  would  usually  exceed  their  financial 
possibilities. (It is difficult to establish and maintain all year long large teams and a 
significant  number  of  heavy  intervention  equipment,  such  as  fire-fighting  planes, 
while major emergencies can, for certain types of them, only occur infrequently, but 
with severe consequences, or typically during a limited period of time in the year.)  

Similarly, if the preparedness of the requesting Member State is not sufficient for an 
adequate  response  to  a  major  emergency  in  terms  of  available  resources,  that  State 

EN 

5 

   EN 

 
would be able to supplement its preparedness by availing itself of the support made 
available by the instrument. 

Community action will better achieve the objectives of the proposal for the following 
reasons. 

Community cooperation, inasmuch as it supports and supplements national policies 
in the field of civil protection, will contribute to make them more effective; pooling 
of  experience  and  mutual  assistance  will  help  to  reduce  the  loss  of  human  life, 
injuries,  material  damage  and  economic  and  environmental  damage  throughout  the 
Community, making the objectives of social cohesion and solidarity more tangible. 

Rapid  response  is  triggered  further  to  a  request  for  assistance  of  the  Member  State 
(or other participating State) which activates the mechanism established by Decision 
2001/792/EC,  Euratom.  The  sending  of  such  a  request  signals  that  the  affected 
country  considers  itself  that  there  is  a  need  for  Community  coordination  and  the 
provision of mutual assistance by other Member States (and participating States).  

The  proposal  therefore  complies  with  the  subsidiarity  principle  in  as  far  as 
Community action aims at complementing and not replacing national capacities 

•  Proportionality principle 

The proposal complies with the proportionality principle for the following reasons. 

The purpose of the Instrument is beneficial in essence to the civil protection actors 
insofar  as  they  will  receive  financial  assistance.  The  related  procedures  and 
obligations imposed on beneficiaries are limited to what is strictly required to ensure 
lawful  and  sound  financial  management,  since  no  additional  requirements  are 
provided  in  addition  to  what  is  required  under  the  relevant  Community  legislation 
(that  is,  the  Financial  Regulation  applicable  to  the  general  budget  of  the  European 
Communities).  Provisions  on  monitoring  and  the  protection  of  the  Community 
financial interests are however required in any case.  

The  administrative  burden  falling  upon  the  Community  and  national  authorities  is 
limited and do not go beyond what is required to allow the Commission exercise its 
overall  responsibility  for  the  execution  of  the  Community  budget.  For  instance,  no 
specific  format  (going  beyond  what  the  Financial  Regulation  provides)  is  required 
for submitting applications for funding. 

Particular  attention  has  also  been  given  to  ensuring  that  the  procedures  to  be 
followed in the event of rapid response to major emergencies provide for the required 
flexibility allowing urgent action to be taken.  

•  Choice of instruments 

It is proposed to use a Regulation. 

Other  means  would  not  be  adequate  since  the  nature  and  content  of  some  of  the 
obligations  provided  for  in  the  proposal  can  only  be  achieved  through  a  directly 
applicable legal instrument. 

EN 

6 

   EN 

 
4. 

BUDGETARY IMPLICATION 

The  proposed  instrument  aims  at  financing  civil  protection  activities  in  the  field  of 
preparedness and rapid response. 

As far as the preparedness is concerned, the following actions should be financed:  

– 

– 

– 

training, exercises, workshops, exchange of staff and experts estimated at EUR 
8.665 to 12.915 million per year; 

establishment  and  maintenance  of  secure  communication  system  and  tools 
estimated at EUR 1 million per year; 

as  well  as  studies,  surveys,  modelling,  scenario  building  and  contingency 
planning;  capacity  building  assistance;  demonstration  projects;  technology 
transfer;  awareness  and  dissemination  actions;  communication  actions; 
provision  of  adequate  means  and  equipment  and  monitoring  assessment  and 
evaluation, estimated at EUR 2.635 to 3.875 million per year. 

The  annual  estimation  in  the  field  of  preparedness  sums  up  to  EUR  12.3  to  17.79 
million per year. The estimations are based on the cost of the actions realized in 2004 
and 2005 in this field. 

Concerning  the  rapid  response,  the  following  actions  should  be  financed  by  the 
proposed Instrument:  

– 

– 

– 

transportation  and  associated  logistical  support  for  experts,  liaison  officers, 
observers,  intervention  teams,  equipment  and  mobile  facilities;  estimated  at 
EUR 2.4 to 6 million per year 

dispatching  and  sending  out  of  experts,  liaison  officers  and  observers; 
estimated EUR 0.3 to 0.4 million per year 

mobilisation on short notice of adequate means and equipment, estimated at up 
to EUR 4.81 million per year. 

The  annual  estimation  in  the  field  disaster  response  sums  up  to  EUR  2.7  to  11.21 
million.  The  estimations  are  based  on  the  cost  of  the  actions  realized  in  2004  and 
2005 in this field. 

The overall annual budget for this instrument is therefore estimated at EUR 15 to 29 
million per year.  

Moreover,  it  is  appropriate  to  earmark  an  amount  of  EUR  1  million  per  year  to 
finance  the  technical  assistance  actions  foreseen  by  the  proposed  instrument. 
Therefore  the  total  amount  is  estimated  to  be  EUR  173  million  for  the  period  of 
seven years.  

EN 

7 

   EN 

 
2005/0052 (CNS) 

Proposal for a 

COUNCIL REGULATION 

establishing a Rapid Response and Preparedness Instrument for major emergencies 

(Text with EEA relevance) 

THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  establishing  the  European  Community,  and  in  particular 
Article 308 thereof,  

Having regard to the Treaty establishing the European Atomic Energy Community, and 
in particular Article 203 thereof, 

Having regard to the proposal from the Commission 3, 

Having regard to the Opinion of the European Parliament 4, 

Whereas: 

(1) 

(2) 

(3) 

(4) 

Under  Article  3(1)(u)  of  the  EC  Treaty,  the  activities  of  the  Community  are  to 
include measures in the sphere of civil protection.  

To  that  effect,  a  Community  mechanism  to  facilitate  reinforced  cooperation  in 
civil  protection  assistance  interventions  was  established  by  Council  Decision 
2001/792/EC, Euratom5.  

It is necessary to establish a Rapid Response and Preparedness Instrument under 
which  financial  assistance  may  be  given,  as  a  contribution  to  improving  the 
effectiveness of systems for preparing for and responding to major emergencies, 
in particular in the context of Decision 2001/792/EC, Euratom. 

This  Instrument  will  ensure  the  visible  expression  of  Community  solidarity 
towards countries affected by major emergencies by facilitating the provision of 
mutual assistance through mobilisation of Member States intervention assets.  

3 
4 
5 

OJ C […], […], p. […]. 
OJ C […], […], p. […]. 
OJ L 297, 15.11.2001, p. 7. 

EN 

8 

   EN 

 
 
                                                 
(5)  Major emergencies may result from natural, industrial and technological disasters, 

or from acts of terrorism. 

(6) 

(7) 

(8) 

(9) 

This  Instrument  should  also  contribute  to  the  Community’s  preparedness  and 
rapid response capability to deal with the public health effects arising from major 
emergencies without, however, affecting the actions and measures provided for in 
Decision  […]  of  the  European  Parliament  and  of  the  Council  establishing  a 
programme  of  Community  action  in  the  field  of  health  and consumer  protection 
(2007-2013)6.  

It is appropriate, for reasons of coherence, that rapid response actions which are 
realised outside the Community be covered by Council Regulation (EC) No […] 
of  […]  establishing  an  Instrument  for  Stability7.  For  the  same  reason  actions 
falling  under  Council  Decision  […]  establishing  the  specific  Programme 
“Prevention,  Preparedness  and  Consequence  Management  on  Terrorism”  or 
relating  to  the  maintenance  of  law  and  order  and  the  safeguarding  of  internal 
security should not be covered by the Instrument. 

In  order  to  ensure  the  effectiveness  of  the  operation  of  the  Instrument,  it  is 
appropriate that actions for which financial assistance is granted have a potential 
to make a practical and timely contribution to preparedness for and rapid response 
to major emergencies. Criteria should therefore be laid down for the assessment of 
that potential. 

The  award  of  public  procurement  contracts  and  grants  under  this  Regulation 
should be implemented in accordance with Council Regulation (EC, Euratom) N° 
1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general 
budget of the European Communities8. Due to the specific nature of action in the 
field  of  civil  protection,  it  is  appropriate  to  provide  that  grants  may  also  be 
awarded to natural persons. 

(10)  Participation  of  third  countries  should  be  possible  as  this  would  increase  the 

efficiency and effectiveness of the operation of the Instrument. 

(11) 

In order to improve the Commission’s ability to follow the implementation of this 
Regulation, it should be possible, at the initiative of the Commission, to finance 
expenditure related to the monitoring, control, audit and evaluation thereof. 

(12)  Appropriate provision should be made in order to ensure adequate monitoring of 
the  implementation  of  the  actions  receiving  financial  assistance  under  the 
Instrument. 

6 
7 
8 

OJ L […], […], p. […]. 
OJ L […], […], p. […]. 
OJ L 248, 16.9.2002, p. 1. 

EN 

9 

   EN 

 
                                                 
(13)  Appropriate measures should also be taken to prevent irregularities and fraud and 
the  necessary  steps  should  be  taken  to  recover  funds  lost,  wrongly  paid  or 
incorrectly  used  in  accordance  with  Council  Regulations  (EC,  Euratom)  No 
2988/95  of  18  December  1995  on  the  protection  of  the  Communities  financial 
interests9, and (Euratom, EC) No 2185/96 of 11 November 1996 concerning on-
the-spot checks and inspections carried out by the Commission10. 

(14)  The application of this Regulation should be evaluated regularly  

(15)  The  measures  necessary  for  the  implementation  of  this  Regulation  should  be 
adopted  in  accordance  with  Council  Decision  1999/468/EC  of  28  June  1999 
laying down the procedures for the exercise of implementing powers conferred on 
the Commission11.  

life, 

(16)  The objectives of the proposed action cannot, in the light of the scale and effects 
of the actions to be financed under the Instrument, taking into account the benefits 
resulting  from  the  operation  of  this  Regulation  in  terms  of  reducing  the  loss  of 
injuries,  environmental,  economic  and  material  damage,  be 
human 
sufficiently  achieved  by  the  Member  States  and  can  therefore  better  achieved  at 
Community  level.  The Community  may  therefore  adopt  measures in  accordance 
with  the  principle  of  subsidiarity  as  set  out  in  Article  5  of  the  EC  Treaty.  In 
accordance  with  the  principle  of  proportionality,  as  set  out  in  that  Article,  this 
Regulation  does  not  go  beyond  what  is  necessary  in  order  to  attain  these 
objectives. 

(17)  The Treaty establishing the European Community and the Treaty establishing the 
European  Atomic  Energy  Community  do  not  provide  powers  for  adopting  this 
Regulation other than those under Articles 308 and 203, respectively, 

HAS ADOPTED THIS REGULATION: 

Article 1 

Subject-matter  

This Regulation establishes, for the period from 1 January 2007 to 31 December 2013, a 
Rapid  Response  and  Preparedness  Instrument,  hereinafter  “the  Instrument”,  to  support 
and  complement  the  efforts  of  the  Member  States  for  the  protection  of  people,  the 
environment and property in the event of a major emergency.  

9 
10 
11 

OJ L 312, 23.12.1995, p. 1 
OJ L 292, 15.11.1996, p. 2. 
OJ C 184, 17.7.1999, p. 23. 

EN 

10 

   EN 

 
                                                 
It  lays  down  rules  for  the  provision  of  financial  assistance  under  the  Instrument  for 
actions  designed  to  enhance  the  Community’s  state  of  preparedness  for  major 
emergencies. 

It also makes special provision for financial assistance in the event of a major emergency, 
in order to facilitate a rapid and effective response thereto.  

Article 2 

Scope 

1. This Regulation shall apply to preparedness for major emergencies regardless of their 
nature. 

It  shall  also  apply  to  the  management  of  the  immediate  consequences  of  such  a  major 
emergency  inside  the  Community  and  countries  participating  in  the  Community 
mechanism established by Decision 2001/792/EC, Euratom. 

It shall also apply to preparedness for and rapid response to public health effects of major 
emergencies. 

2. This Regulation shall not apply to the following: 

(a) 

actions falling under Regulation (EC) No […]; 

(b) 

actions and measures falling under Decision […]; 

(c) 

actions falling under Decision […] or relating to law enforcement and the 
maintenance of law and order and the safeguarding of internal security. 

Article 3 

Definitions 

For the purpose of this Regulation,  

(a) 

(b) 

(c) 

“major  emergency”  shall  mean  any  situation  which  has  or  may  have 
adverse impact on people, property or the environment and may result in a 
call for assistance; 

“rapid  response”  shall  mean  any  action  taken  during  or  after  a  major 
emergency to address its immediate consequences; 

“preparedness” shall mean any action taken in advance to ensure effective 
rapid response.  

EN 

11 

   EN 

 
Article4 

Eligible actions 

The following actions shall be eligible for financial assistance under the Instrument: 

(a) 

studies, surveys, modelling, scenario building and contingency planning; 

(b) 

capacity building assistance; 

(c) 

training, exercises, workshops, exchange of staff and experts; 

(d) 

demonstration projects; 

(e) 

technology transfer; 

(f) 

awareness and dissemination actions; 

(g) 

communication  actions  and  measures  promoting  the  visibility  of  the 
European response; 

(h) 

provision of adequate means and equipment; 

(i) 

establishment  and  maintenance  of  secure  communication  systems  and 
tools; 

(j) 

monitoring, assessment and evaluation.  

(k) 

transportation and associated logistical support for experts, liaison officers, 
observers, intervention teams, equipment and mobile facilities; 

(l) 

dispatching and sending out of experts, liaison officers and observers; 

(m)  mobilisation on short notice of adequate means and equipment; 

(n) 

the  setting  up  and  transport  of  mobile  laboratories,  high  security  mobile 
facilities and medical protective equipment. 

Article 5 

Criteria 

When  deciding  whether  or  not  to  grant  financial  assistance  under  the  Instrument  in 
respect of a particular action, account shall be taken primarily of its potential to make a 
practical and timely contribution to any of the following:  

EN 

12 

   EN 

 
(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

developing  strategies,  procedures  and  systems  for  assessing  the  need  for 
and promotion of the establishment of adequate means and equipment that 
can be deployed rapidly in the event of a major emergency; 

setting-up  mechanisms  and  procedures  for  transferring  adequate  means 
and equipment to requesting States and international organisations;  

ensuring  the  availability  of  adequate  means  and  equipment  to  protect 
against the effects of major emergencies; 

promoting  swift,  effective  operational  cooperation  between  national  civil 
protection services; 

stimulating,  promoting  and  supporting  exchange  of  know-how  and 
experience  regarding  the  management  of  the  immediate  consequences  of 
major emergencies, and of the related technology; 

ensuring  real-time  input  of  specific  expertise  in  the  event  of  major 
emergencies; 

enhancing and facilitating the availability and transportation of teams and 
equipment; 

(h) 

facilitating public health assistance and response; 

(i) 

ensuring  the  availability  and  transportation  of  mobile  laboratories  and 
high-security mobile facilities.  

Article 6 

Beneficiaries 

Financial  assistance  under  this  Regulation  may  be  granted  to  natural  or  legal  persons, 
whether governed by private or public law. 

Article 7 

Types of intervention and implementing procedures 

1.  Financial  assistance  under  the  Instrument  may  take  the  form  of  grants  or  public 
procurement  contracts,  awarded  in  accordance  with  Regulation  (EC,  Euratom)  N° 
1605/2002, hereinafter “the Financial Regulation”. 

EN 

13 

   EN 

 
2. In the case of grants, the Commission shall adopt annual work programmes specifying 
the  objectives,  the  schedule  of  the  call  or  calls  for  proposals,  the  indicative  amount 
involved, the maximum rate of financial intervention and the results expected.  

3.  In  the  case  of  public  procurement,  contracts  including  framework  contracts  for  the 
purposes of mobilisation of the necessary means for implementing rapid response actions 
shall be included in the annual work programmes. 

4.  The  annual  work  programmes  shall  be  adopted  in  accordance  with  the  procedure 
referred to in Article 13(2). 

5.  The  budget  under  the  Instrument  shall  be  implemented  by  the  Commission  on  a 
centralised basis and directly by its departments in accordance with Article 53(2) of the 
Financial Regulation. 

Article 8 

Participation of Third Countries  

States  which  are  not  Members  States  of  the  European  Union  may  participate  in  this 
Instrument where agreements and procedures so allow. 

Article 9 

Complementarity between financial instruments 

1. Actions receiving financial assistance under the Instrument shall not receive assistance 
from other Community financial instruments.  

Applicants  for  financial  assistance  under  the  Instrument  and  beneficiaries  of  such 
assistance  shall  provide  the  Commission  with  information  about  financial  assistance 
received  from  other  sources,  including  Community  budgets,  and  about  ongoing 
applications for receiving such assistance.  

2. Synergies and complementarity shall be sought with other instruments of the European 
Union or the Community.  

Article 10 

Technical assistance at the initiative of the Commission 

1. At the initiative of the Commission, the Instrument may also cover expenditure related 
to monitoring, control, audit and evaluation directly necessary for the implementation of 
this Regulation.  

EN 

14 

   EN 

 
Such  expenditure  may,  in  particular,  cover  studies,  meetings,  information  activities, 
publications,  expenditure  on  informatics  networks  (and  related  equipment)  for  the 
exchange  of  information  and  any  other  expenditure  on  technical  and  administrative 
assistance to which the Commission may need to have recourse for the purposes of the 
implementation of this Regulation. 

The expenditure referred to in the first and second subparagraphs may not exceed 4% of 
the budget. 

2. The budget relating to the actions referred to in paragraph 1 shall be implemented by 
the Commission on a centralised basis and directly by its departments in accordance with 
Article 53(2) of the Financial Regulation.  

Article 11 

Monitoring  

1. Without prejudice to the audits carried out by the Court of Auditors in liaison with the 
competent national audit bodies or departments pursuant to Article 248 of the EC Treaty 
or Article 160(c) of the Euratom Treaty, or any inspection carried out pursuant to Article 
279(1)(b) of the EC Treaty or Article 183(1)(b) of the Euratom Treaty, officials and other 
staff of the Commission may carry out on-the-spot checks, including sample checks, on 
actions financed under this Regulation. 

2.  Contracts  and  grants  resulting  from  this  Regulation  shall  provide  in  particular  for 
supervision and financial control by the Commission (or any representative authorized by 
it)  and  audits  by  the  Court  of  Auditors,  including  on-the-spot,  in  accordance  with  the 
provisions of the Financial Regulation. 

3.  For  a  period  of  five  years  following  the  last  payment  in  respect  of  any  action,  the 
beneficiary  of  financial  assistance  shall  keep  available  for  the  Commission  all  the 
supporting documents regarding expenditure on the action. 

4.  On  the  basis  of  the  results  of  the  sample  checks  referred  to  in  paragraph  1,  the 
Commission  shall,  if  necessary,  adjust  the  scale  or  the  conditions  of  allocation  of  the 
financial assistance originally approved and also the timetable for payments.  

5. The Commission shall take every step necessary to verify that the actions financed are 
carried  out  properly  and  in  compliance  with  the  provisions  of  this  Regulation  and  the 
Financial Regulation. 

EN 

15 

   EN 

 
Article 12 

Protection of Community financial interests 

1. The Commission shall ensure that, when actions financed under the present Regulation 
are  implemented,  the  financial  interests  of  the  Community  are  protected  by  the 
application  of  preventive  measures  against  fraud,  corruption  and  any  other  illegal 
activities,  by  effective  checks  and  by  the  recovery  of  the  amounts  unduly  paid  and,  if 
irregularities  are  detected,  by  effective,  proportional  and  dissuasive  penalties,  in 
accordance with Regulations (EC, Euratom) No 2988/95 and (Euratom, EC) No 2185/96, 
and  with  Regulation  (EC)  No  1073/1999  of  the  European  Parliament  and  of  the 
Council12. 

2. For the Community actions financed under this Instrument, Regulation (EC, Euratom) 
No 2988/95 and Regulation (Euratom, EC) No 2185/96 shall apply to any infringement 
of  a  provision  of  Community  law,  including  infringements  of  a  contractual  obligation 
stipulated  under  the  Instrument,  resulting  from  an  act  or  omission  by  an  economic 
operator,  which  has,  or  would  have,  the  effect  of  prejudicing  the  general  budget  of  the 
Communities or budgets managed by them, by an unjustified item of expenditure. 

3.  The  Commission  shall  reduce, suspend  or  recover the  amount  of  financial  assistance 
granted  for  an  action  if  it  finds  irregularities,  including  non-compliance  with  the 
provisions  of  this  Regulation  or  the  individual  decision  or  the  contract  granting  the 
financial support in question, or if it transpires that, without prior Commission approval 
having being sought in writing, the action has been subjected to a change which conflicts 
with the nature or implementing conditions of the project. 

4.  If  the  time  limits  have  not  been  observed  or  if  only  part  of  the  allocated  financial 
assistance is justified by the progress made with implementing an action, the Commission 
shall  request  the  beneficiary  to  submit  observations  within  a  specified  period.  If  the 
beneficiary  does  not  give  a  satisfactory  answer,  the  Commission  may  cancel  the 
remaining financial assistance and demand repayment of sums already paid.  

5. Any undue payment shall be repaid to the Commission. Interest shall be added to any 
sums not repaid in good time under the conditions laid down by the Financial Regulation. 

12 

OJ L 136, 31.5.1999, p. 1. 

EN 

16 

   EN 

 
                                                 
Article 13 

Committee 

1. The Commission shall be assisted by a committee composed of representatives of the 
Member  States  and  chaired  by  the  representative  of  the  Commission,  hereinafter  “the 
Committee”. 

2. Where reference is made to this paragraph, Articles 4 and 7 of Decision 1999/468/EC 
shall apply. 

The  period  laid  down  in  Article 4(2)  of  Decision 1999/468/EC  shall  be  set  at  three 
months. 

3. The Committee shall adopt its rules of procedure. 

Article 14 

Evaluation  

1.  Actions  receiving  financial  assistance  under  the  Instrument  shall  be  monitored 
regularly in order to follow their implementation. 

2.  The  Commission  shall  submit  the  following  to  the  European  Parliament  and  to  the 
Council: 

(a) 

(b) 

no later than 31 December 2010, an interim evaluation report on the results 
obtained and the qualitative and quantitative aspects of the implementation 
of this Regulation; 

no later than 31 December 2011, a communication on the continuation of 
this Regulation; 

(c) 

no later than 31 March 2015, an ex-post evaluation report.  

Article 15 

Entry into force 

This  Regulation  shall  enter  into  force  on  the  twentieth  day  following  that  of  its 
publication in the Official Journal of the European Union. 

It shall apply from 1 January 2007. 

EN 

17 

   EN 

 
This  Regulation  shall  be  binding  in  its  entirety  and  directly  applicable  in  all  Member 
States. 

Done at Brussels,  

For the Council 
The President

EN 

18 

   EN 

 
 
 
LEGISLATIVE FINANCIAL STATEMENT 

1.  NAME OF THE PROPOSAL 

Proposal  for  a  Council  Regulation  establishing  a  Rapid  Response  and  Preparedness 
Instrument for major emergencies 

2.  ABM / ABB FRAMEWORK  

Policy Area(s) concerned and associated Activity/Activities: 

07 03 – Environmental programmes and projects.  

More specifically, the proposal relates to civil protection: preparedness and response to 
disasters. 

3.  BUDGET LINES  

3.1.  Budget lines (operational lines and related technical and administrative assistance lines 

(ex- B..A lines)) including headings : 

07  03  06  01:  Community  action  programme  in  the  field  of  civil  protection.  This  also 
includes  expenditure  actions  in  the  framework  of  the  Community  civil  protection 
Mechanism.  

07 03 09: Community cooperation in the field of marine pollution 

3.2.  Duration of the action and of the financial impact: 2007-2013.  

3.3.  Budgetary characteristics (add rows if necessary) : 

Budget line 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

Diff13/ 
14 

Non-

NO 

YES– [contribution 
by EEA countries 

/NO – [contribution 
by Bulgaria and 

No 3 

13  
14  

Differentiated appropriations 
Non-differentiated appropriations hereafter referred to as NDA 

EN 

19 

   EN 

 
 
 
 
 
 
 
 
 
                                                 
07 03 06 01 

comp 

 07 03 09 

Non-
comp 

Diff15/ 
16 

NO 

(Liechtenstein, 
Iceland and 
Norway)] 

YES– [contribution 
by EEA countries 
(Liechtenstein, 
Iceland and 
Norway)] 

Romania] 

NO  

No 3 

4.  SUMMARY OF RESOURCES 

4.1. Financial Resources 

4.1.1.  Summary of commitment appropriations (CA) and payment appropriations (PA) 

EUR million (to 3 decimal places) 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

2014 
and 
subseq
uent 
years 

2007-
2013 

15,000  24,000  24,000  24,000  24,000  26,000  29,00 

166,000 

10,000  19,000  22,800  24,000  24,000  23,600  25,800 

16,800 

166,000 

1,000 

1,000 

1,000 

1,000 

1,000 

1,000 

1,000 

1,000 

7,000 

16,000  25,000  25,000  25,000  25,000  27,000  30,000 

173,000 

11,000  20,000  23,800  25,000  25,000  24,600  26,800 

16,800 

173,000 

Expenditure type 

Sectio
n no. 

Operational expenditure17 

Commitment 
Appropriations (CA) 

8.1 

Payment  Appropriations 
(PA) 

a 

b 

& 
Technical 
administrative  assistance 
(NDA) 

8.2.4 

c 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  

Commitment 
Appropriations 

Payment 
Appropriations 

a
+
c 

b
+
c 

15  
16  
17  

Differentiated appropriations 
Non-differentiated appropriations hereafter referred to as NDA 
Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. 

EN 

20 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Expenditure type 

Sectio
n no. 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

2014 
and 
subseq
uent 
years 

2007-
2013 

Human 
associated 
(NDA)  

resources 

and 
expenditure 

Administrative  costs,  other 
than  human  resources  and 
associated 
not 
included in reference amount 
(NDA) 

costs, 

8.2.5 

d 

8.2.6 

e 

5,076 

5,076 

5,076 

5,076  

5,076 

5,076 

5,076 

35,532 

1,190 

1,190 

1,190 

1,190 

1,190 

1,190 

1,190 

8,330 

Total indicative financial cost of intervention     

TOTAL  CA 
cost 
Resources 

of 

TOTAL  PA 
cost 
Resources 

of 

including 
Human 

including 
Human 

a+c
+d
+e 

b+c
+d
+e 

22,266 

31,266 

31,266 

31,266 

31,266 

33,266 

36,266 

216,862 

17,266 

26,266 

30,266 

31,266 

31,266 

30,866 

33,066 

16,800 

216,862 

4.1.2.  Compatibility with Financial Programming 

X 

Proposal is compatible with Financial perspective 2007-2013 as proposed by 
the Commission (COM (2004) 101 of 26 February 2004). 

4.1.3.  Financial impact on Revenue 

X 

Proposal has no financial implications on revenue 

4.2.  Human Resources FTE (including officials, temporary and external staff) – see detail 

under point 8.2.1.  

The table below lists the total staffing requirements for civil protection and marine 
pollution, i.e., including the already available staff of 22 officials.  

Annual requirements 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

Total 
number 
human resources 

of 

47 

47 

47 

47 

47 

47 

47 

EN 

21 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
     
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5.  CHARACTERISTICS AND OBJECTIVES  

5.1.  Need to be met in the short or long term 

The  general  objective  of  the  proposal  is  to  support  and  complement  the  efforts  of 
Member  States  in  the  field  of  rapid  response  and  preparedness,  in  particular  in  the 
context of the Community Civil Protection Mechanism. The following specific needs are 
targeted:  

-   The  need  to  ensure  a  strong,  effective  and  well-coordinated  European  response  by 

the Community Civil Protection Mechanism to major disasters;  

-  

-  

-  

-  

-  

-  

-  

-  

the need to improve preparedness for emergencies, i.a. through the implementation 
of  a  more  robust  training  system  that  enables  national  professionals  to  participate 
effectively  in  European  interventions  in  the  framework  of  the  Community  Civil 
Protection Mechanism;  

the  need  to  improve  the  interoperability  of  means  and  systems,  including  civil-
military  interoperability,  i.a.  through  simulations  exercises  and  by  developing 
strategies for improved interoperability;  

the  need  to  ensure  greater  availability  of  civil  protection  resources  for  European 
assistance  by  working  with  Member  States  on  establishing  scenarios,  developing 
assistance  modules  and  filling  gaps  in  resources  availability  (e.g.,  standby 
arrangements);   

the  need  to  improve  awareness  and  information  to  the  public  on  risks,  risk 
management and the appropriate behaviour in case of emergencies;  

the need to strengthen the analytical, assessment and operational planning capacity 
of the Monitoring and Information Centre so as to enable it to respond more rapidly 
and effectively to disasters;  

the  need  to  strengthen  on  site  coordination  of  assistance  and  to  ensure  better 
integration of military resources in civil protection interventions; 

 the  need  to  enhance  communication  and  coordination  between  the  many  different 
actors involved in emergency response; 

the  need  to  ensure  better  visibility  of  European  assistance,  i.a.  through  common 
insignia for on site personnel; 

-    the need to enhance the transportation capacity for European assistance in order to 
maximise the impact of European interventions in countries affected by disaster;  

-  

the need to strengthen the logistical base of the Monitoring and Information Centre, 
allowing it to hire equipment that is necessary to ensure a rapid response. 

EN 

22 

   EN 

 
 
  
 
5.2.  Value-added of Community involvement and coherence of the proposal with other 

financial instruments and possible synergy 

European cooperation in this field allows Member States to pool resources and efforts 
on a larger European scale, in a collective effort to maximise the protection of people, 
property and the environment in the event of major disasters.  

When disaster strikes within the EU, the authorities of the affected Member States can 
benefit  from  immediate  and  tangible  assistance  through  the  Community  Civil 
Protection Mechanism.  

The  proposal  is  also  aimed  at  improving  the  effectiveness  of  assistance  in  response  to 
disasters.  Improving  the  Mechanism  and  building  a  more  robust  rapid  reaction 
capability allows the Union to express its solidarity with those affected by disasters.  

5.3.  Objectives, expected results and related indicators of the proposal in the context of the 

ABM framework 

The objectives are set out in the draft Regulation. They contribute to the Commission’s 
overall  policy  of  enhancing  security  of  EU  citizens  and  showing  solidarity  with  those 
affected by disasters.  

Response to disasters 

The  specific  objectives  of  actions  in  this  area  are  to  mobilise  expertise,  to  facilitate 
transportation and associated logistical support and to mobilise equipment and means.  

The actions will result in  

•  The  sending  of  experts  in  case  of  disasters  to  assist  the  affected  country  in  the 
assessment of the needs on site and to liaise with the competent authorities of the 
affected country;  

•  Transportation of European civil protection assistance in the event of disasters 

as well as associated logistical support;  

•  The mobilisation of equipment and means. 

Relevant  indicators  are  the  delivery  of  European  assistance  in  case  of  disasters,  its 
positive impact on the immediate consequences, its timeliness and effectiveness. 

Preparedness 

Preparedness actions encompass all activities and measures taken in advance, within the 
EU  and  the  participating  countries,  to  ensure  effective  rapid  response  and  to  mitigate 
the adverse consequences of disasters.  

They will ensure the following concrete results (per year):  

• 

training  courses  (including  general  training  courses  in  the  context  of  the 
Mechanism  as  well  as  training  courses  focusing  on  specific  issues  or  for  a 

EN 

23 

   EN 

 
 
specialised  audience)  to  provide  experts  and  team  leaders  with  the  knowledge 
and  tools  needed  to  participate  effectively  in  Community  interventions  and  to 
develop a common European intervention culture;  

• 

• 

command  post  exercises  and  full-scale  exercises  to  test  interoperability,  train 
civil protection officials and create a common intervention culture;  

the exchange of experts to enhance understanding of European civil protection 
and to share information and experience; 

•  workshops 

to  enhance 
understanding of civil protection issues;  

information  sharing  and  promote  a  common 

•  projects,  studies,  surveys,  modelling,  scenario-building  and  contingency 
planning,  capacity  building  assistance;  demonstration  projects;  technology 
transfer;  awareness  and  dissemination  actions;  communication  actions; 
provision  of  adequate  means  and  equipment  and  monitoring  assessment  and 
evaluation.  

5.4. Method of Implementation (indicative) 

Show below the method(s)18 chosen for the implementation of the action. 

X  Centralised Management 

  X 

Directly by the Commission 

   ٱ    

Indirectly by delegation to: 

      ٱ 

      ٱ 

      ٱ 

Executive Agencies 

Bodies set up by the Communities as referred to in 
art. 185 of the Financial Regulation 

National  public-sector  bodies/bodies  with  public-
service mission 

ٱ  Shared or decentralised management 

ٱ  With Member states 

ٱ  With Third countries 

ٱ  Joint management with international organisations (please specify) 

Relevant comments: 

18  

If more than one method is indicated please provide additional details in the "Relevant comments" 
section of this point 

EN 

24 

   EN 

 
                                                 
6.   MONITORING AND EVALUATION 

6.1   Monitoring system 

6.2  

Evaluation 

6.2.1   Ex-ante evaluation 

6.2.2  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned 

from similar experiences in the past) 

This proposal builds upon:  

- the results of the Community civil protection Action Programme;  

- the results of the Community civil protection Mechanism;  

- the results of the Marine Pollution Community Framework; 

-  the  Communication  on  reinforcing  the  civil  protection  capacity  of  the  EU  of  25 
March 2004: COM(2004)200 final; 

-  on  the  experience  gained  in  emergencies  handled  by  the  Mechanism  in  the  past 
three  years,  and  in  particular  on  the  evaluation  made  of  the  Community 
intervention  following  the  floods  in  Central  Europe  (2002)  and  France  (2003),  the 
Prestige accident (2002), the forest fires in France and Portugal (2003, 2004) as well 
as various interventions outside the Union;  

-  on  the  EU  Action  Plan,  adopted  by  the  Council  on  31  January  2005,  in  which  it 
draws lessons from experience in South Asia for the future.  

6.2.3.  Terms and frequency of future evaluation 

Actions  receiving  financial  assistance  under  the  Instrument  shall  be  monitored 
regularly.  

The Commission shall submit to the EP and the Council:  

(a) and interim evaluation report no later than 31 December 2010;  

(b)  a  communication  on  the  continuation  of  this  Regulation  no  later  than  31 
December 2011; 

(c) an ex-post evaluation no later than 31 March 2015.  

EN 

25 

   EN 

 
 
 
7. ANTI-FRAUD MEASURES  

Potential  beneficiaries  and  contractors  shall  comply  with  the  provisions  of  the  Financial 
Regulation and provide the evidence of their financial and legal soundness. 

For grants, they are  required to supply provisional statements  of  income and  expenditure 
related  to  the  project/activity  for  which  funding  is  requested.    Payments  are  made  on  the 
basis  of  the  terms  and  conditions  related  to  the  grant  agreement  and  on  the  basis  of 
expenditure  and  income  statements  duly  certified  by  the  beneficiary  and  checked  by  the 
relevant service of the Commission.  On the spot controls are also possible and beneficiaries 
are required to keep all details and supporting documents for a period of 5 years after the 
completion of the project. 

EN 

26 

   EN 

 
8.  

DETAILS OF RESOURCES 

8.1   Objectives of the proposal in terms of their financial cost  

(Headings  of  Objectives, 
actions  and  outputs  should 
be provided) 

Type of 
output 

Av. 
cost 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

Total 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

Commitment appropriations in EUR million (to 3 decimal places) 

OBJECTIVE N° 1 – DISASTER RESPONSE 

Action 1 – Mobilising expertise 

Expert missions 

Expert 
missions 

0,004 

7519 

0,300 

100 

0,400 

100 

0,400 

100 

0,400 

100 

0,400 

100 

0,400 

100 

0,400 

675 

2,700 

Action 2 – Transport and associated logistical support 

Transport 

0,620 

421 

2,400 

9 

5,400 

9 

5,400 

9 

5,400 

9 

5,400 

10 

6,000 

10 

6,030 

60 

36,030 

Action 3 – Mobilising means / equipment 

Equipment 

0,56 

0 

0 

4 

2,240 

4 

2,240 

4 

2,240 

4 

2,240 

4,6 

2,59 

8,6 

4,810 

29 

16,360 

SUB-TOTAL OBJECTIVE 1 

2,700 

8,040 

8,040 

8,040 

8,040 

8,990 

11,240 

55,090 

19  
20  

21  

Based on an estimated number of 10 disasters per year within the EU and the participating countries and an estimated average of 7-8 experts per disaster. 
Based on an estimated number of 6 flights per disaster and the financial data provided in the study ”Survey of the needs and existing markets in the field of air 
transport for members of Community intervention teams” of October 2004. 
Based on estimated number of 10 disasters per year.  The available budget will allow financing transportation in 4 of these disasters. 

EN 

27 

   EN

 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
 
 
 
 
 
 
 
 
 
                                                 
(Headings  of  Objectives, 
actions  and  outputs  should 
be provided) 

Type of 
output 

Av. 
cost 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

Total 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

No. 
outputs 

Total 
cost 

OBJECTIVE N° 2 – PREPAREDNESS 

Action 1 – Training 

Training courses 

Grants 
procurement 

/ 

1,120 

2022 

2,400 

24 

2,880 

24 

2,880 

24 

2,880 

24 

2,880 

26 

3,120 

28 

3,360 

170 

20,400 

Command Post exercises 

Grants 
procurement 

/ 

0,300 

Full-scale exercises 

Grants 
procurement 

/ 

1,200 

1 

4 

0,300 

2 

0,600 

2 

0,600 

2 

0,600 

2 

0,600 

3 

0,900 

3 

0,900 

15 

4,500 

4,800 

755 

6,000 

755 

6,000 

755 

6,000 

755 

6,000 

5 

6,000 

5 

6,000 

34 

40,800 

Exchange of experts 

Grants 
procurement 

/ 

0,003 

55 

0,165 

75 

0,225 

75 

0,225 

75 

0,225 

75 

0,225 

75 

0,225 

75 

0,225 

75 

1,515 

Sub-total Action 1 

80 

7,665 

106 

9,705 

106 

9,705 

106 

9,705 

106 

9,705 

109 

10,245 

111 

10,485 

724 

67,215 

Action 2 – workshops 

Workshops 

Grants 
procurement 

/ 

0,200 

Sub-total action 2 

5 

5 

Action 3– Secure Communication and information tools 

1,000 

10 

2,000 

10 

2,000 

10 

2,000 

10 

2,000 

11 

2,200 

12 

2,400 

68 

13,600 

1,000 

10 

2,000 

10 

2,000 

10 

2,000 

10 

2,000 

11 

2,200 

12 

2,400 

68 

13,600 

22  

In  the  future,  the  Commission  will  continue  to  finance  the  general  training  courses  in  the  framework  of  the  Mechanism.  In  addition,  it  will  finance  specific 
training courses for specific experts or on specific issues 

EN 

28 

   EN

 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
                                                 
CECIS  and  geographic 
information systems 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

7 

7,000 

Sub-total action 3 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

1 

1,000 

7 

7,000 

Action 4– Other actions23 

Projects and studies 

Procurement  / 
grants 

0,155 

17 

2,635 

21 

3,255 

21 

3,255 

21 

3,255 

21 

3,255 

21 

3,255 

25 

3,875 

149 

23,095 

Sub-total action 4 

17 

2,635 

21 

3,255 

21 

3,255 

21 

3,255 

21 

3,255 

21 

3,255 

25 

3,875 

149 

23,095 

SUB-TOTAL OBJECTIVE 2 

12,300 

15,960 

15,960 

TOTAL COST 

15,000 

24,000 

24,000 

15,960 

24,000 

15,960 

24,000 

17,010 

26,000 

17,760 

110,910 

29,000 

166,000 

The cost of upgrading the Common Emergency Communication and Information System is included in the operational budget for the following reasons:  

•  Establishing and maintaining CECIS is a specific objective foreseen in the Council Decision establishing the Mechanism (see article 1 and 4);  
•  This system needs to be further upgraded and maintained to allow an effective exchange of information both before and during emergencies;  
•  To meet the increased security concerns, the system needs to be upgraded with a reliable security component, including the development of an EU 

Restricted hosting platform, operational on a 24/24 h basis with fail-over capability.  

23  

Includes  studies,  surveys,  modelling,  scenario  building  and  contingency  planning;  capacity  building  assistance;  demonstration  projects;  technology  transfer; 
awareness and dissemination actions; communication actions; provision of adequate means and equipment and monitoring assessment and evaluation.  

EN 

29 

   EN

 
 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
 
8.2. Administrative Expenditure  

The needs for human and administrative resources shall be covered within the allocation granted 
to the managing DG in the framework of the annual allocation procedure. The allocation of posts 
should take into account an eventual reallocation of posts between departments on the basis of the 
new financial perspectives. 

8.2.1.Number and type of human resources 

Types of 
post 

Staff to be assigned to management of the action using existing and/or 
additional resources (number of posts/FTEs) 

A*/AD 

B*, 
C*/AST 

Officials 
or 
temporary 
staff24 
(XX 01 
01) 

Staff  financed25  by 
art. XX 01 02 

staff26 
Other 
financed  by  art.  XX 
01 04/05 

TOTAL 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

25 

22 

25 

22 

25 

22 

25 

22 

25 

22 

25 

22 

25 

22 

47 

47 

47 

47 

47 

47 

47 

8.2.2. Description of tasks deriving from the action 

Types of post 

Staff 
require-
ments 

Officials or 

Temporary 
staff 

A 

B 

Civil protection policy 

Description of tasks 

-  to  provide  input  to  and  follow  up  the  inter-institutional  processes  on  civil 
protection  policy  and  related  issues,  such  as  terrorism  (e.g.,  the  Hague 
Programme);  

24  
25  
26  

Cost of which is NOT covered by the reference amount 
Cost of which is NOT covered by the reference amount 
Cost of which is included within the reference amount 

EN 

30 

   EN 

 
 
 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
C 

7 

3 

-  to  establish  standard  operating  procedures  with  the  military  (e.g.,  EUMS) 
and to ensure appropriate liaison with the Civil-Military Cell; 

- to work closely with other Commission services (TREN, SANCO, JLS) on 
related policy issues and rapid alert systems; 

-  to  contribute  to  counter-terrorism  issues,  including  the  Security  Research 
Programme  and  other  security-  and  civil  protection-related  research 
programmes, and to liaise with DG JLS policies;  

- to develop policy initiatives on prevention, to promote horizontal action on 
prevention  and  to  ensure  an  effective  integration  of  disaster  prevention  in 
sectoral policies;  

- to finance and monitor projects promoting disaster prevention.  

Total 

10 

Types of post 

Staff 
require-
ments 

Officials or 

Temporary 
staff 

A 

B 

C 

5 

3 

4 

Description of tasks 

Preparedness 

-  to  implement  a  robust  training  system  that  enables  civil  protection 
professionals 
in  European  civil  protection 
interventions:  

to  participate  effectively 

(cid:131) 

(cid:131) 

(cid:131) 

(cid:131) 

to develop and refine training curricula;  

to  develop  and  organise  training  courses  for  specific  target  groups 
(e.g., assessment experts, volunteers, etc.) 

to develop and organise training course on specific issues;  

to develop training materials;  

- to run exercises to test procedures, systems and their interoperability;  

-  to  implement  a  system  for  the  exchange  of  experts  between  national  civil 
protection administrations;  

-  to  evaluate  the  responses  to  emergencies  (“lessons  learnt”)  and  bringing 
forward proposals for improvements;  

- to finance and monitor projects aimed at enhancing preparedness, including 
public  information,  and  to  ensure  an  effective  and  systematic  follow-up  to 
project results;  

-  to  develop  strategies  for  the  promotion  of  interoperability  of  systems  and 
means, including civil-military interoperability;  

-  to  work  closely  with  other  Commission  services  (including  JRC,  INFSO, 
ENTR,  JLS)  on  the  development  of  early  warning  systems,  emergency 
planning and coordinated alert systems for Europe. 

-  to  work  with  Member  States  to  improve  preparedness  for  emergencies, 
including  developing  early  warning  systems,  emergency  planning  and 

EN 

31 

   EN 

 
 
 
 
 
 
 
 
Total 

12 

Types of post 

Staff 
require-
ments 

Officials or 

Temporary 
staff 

A 

B 

C 

5 

12 

5 

coordinated alert systems;  

- to undertake awareness activities aimed at relevant authorities;  

-  to  enhance  public  information,  in  particular  on  risks  and  the  appropriate 
behaviour in case of emergencies;  

- to enhance psycho-social aftercare for first responders and victims;  

- to manage contracts and organise financing related to preparedness.  

Monitoring and Information Centre 

Description of tasks 

 - to ensure the smooth operation of the Monitoring and Information Centre;  

- to ensure a genuine “around the clock” duty system, thus assuring immediate 
reaction  to  emergencies,  with  sufficient  staff  as  back-up  to  ensure  adequate 
staffing at all stages of an event; 

-  to  prepare  templates,  manuals  of  procedures,  mailing  lists  and  technical 
infrastructure for emergency interventions;  

-  to  implement  and  maintain  CECIS,  to  manage  databases,  and  provide  IT 
assistance; 

- to receive, maintain and analyse updates of the military database;  

- to coordinate with ARGUS and the Central Crisis Centre;  

-  to  establish  scenarios  and  the  likely  resources  required  for  various  types  of 
disasters;  

-  to  ensure  availability  of  civil  protection  resources  by  working  with  Member 
States on filling gaps in resources availability;  

- developing a  modular approach with Member States, for example ensure that 
pre-designated teams and equipment are on call;  

-  organising  transportation  of  resources,  when  needed,  or  at  least  assuring 
financial compensation;  

-  to  handle  all  aspects  of  communication  between  the  many  different  actors 
involved in an emergency, including:  

(cid:131) 

liasing  with  the  local  emergency  management  centres,  etc.,  to 
coordinate  and  ensure  the  arrival  of  assistance  (this  would  include  the 
many details of such work, from landing rights for aircraft to logistical 
details for intervention teams);  

(cid:131) 

issuing full and regular information on the situation and developments;  

- to manage contracts and organise finances. 

EN 

32 

   EN 

 
 
 
 
 
 
 
 
 
Total 

22 

8.2.3. Sources of human resources (statutory) 

(When more than one source is stated, please indicate the number of posts originating from each of 
the sources) 

(cid:133) 

Posts  currently  allocated  to  the  management  of  the  programme  to  be  replaced  or 
extended 

  (cid:133) 

Posts pre-allocated within the APS/PDB exercise for year n 

(cid:133) 

(cid:133) 

(cid:133) 

Posts to be requested in the next APS/PDB procedure 

Posts to be redeployed using existing resources within the managing service (internal 
redeployment) 

Posts required for year n although not foreseen in the APS/PDB exercise of the year in 
question 

8.2.4.  Other  Administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 
Expenditure on administrative management)  

EUR million (to 3 decimal places) 

Budget line 

(number and heading) 

Year 
2007 

Year 
2008 

Year 
2009 

Year 
2010 

Year 
2011 

Year 
2012 

Year 
2013 

TOT
AL 

Technical 

and 
1 
assistance (including related staff costs) 

administrative 

     Executive agencies 

     Other 

technical  and  administrative 

assistance 

                  - intra muros  

0,200 

0,200  0,200  0,200  0,200  0,200 

0,200 

1,4 

                  - extra muros 

0,800 

0,800  0,800  0,800  0,800  0,800 

0,800 

5,6 

   Total  Technical  and  administrative 
assistance 

1 

1 

1 

1 

1 

1 

1 

7 

8.2.5.  Financial  cost  of  human  resources  and  associated  costs  not  included  in  the  reference 
amount  

EUR million (to 3 decimal places) 

Type of human resources 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

EN 

33 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Officials  and  temporary 
staff (XX 01 01) 

Staff financed by Art XX 
01 02 ) 

Total cost of Human 
Resources and 
associated costs (NOT 
in reference amount) 

5,076 

5,076 

5,076 

5,076  

5,076 

5,076 

5,076 

5,076 

5,076 

5,076 

5,076  

5,076 

5,076 

5,076 

Calculation– Officials and Temporary agents:   Each FTE rated at 108.000€ per FTE (47 staff) 

8.2.6 Other administrative expenditure not included in reference amount 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

TOTAL 

EUR million (to 3 decimal places) 

     XX 01 02 11 01 – Missions 

0,080 

0,080 

0,080 

0,080 

0,080 

0,080 

0,080 

0,560 

     XX  01  02  11  02  –  Meetings  & 
Conferences 

0,360 

0,360 

0,360 

0,360 

0,360 

0,360 

0,360 

2,520 

     XX 01 02 11 03 – Committees  

0,300 

0,300 

0,300 

0,300 

0,300 

0,300 

0,300 

2,100 

0,150 

0,150 

0,150 

0,150 

0,150 

0,150 

0,150 

1,050 

0,225 

0,225 

0,225 

0,225 

0,225 

0,225 

0,225 

1,575 

1,115 

1,115 

1,115 

1,115 

1,115 

1,115 

1,115 

7,805 

     XX  01  02  11  04  –  Studies  & 
consultations 

     XX  01  02  11  05  -  Information 
systems 

 2    Total  Other  Management 
Expenditure  (XX  01  02 
11) 

3  Other  expenditure  of  an 
administrative 
nature 
(specify including reference to 
budget line) 

XX.010301.03  Equipment  of 

0,030 

0,030 

0,030 

0,030 

0,030 

0,030 

0,030 

0,210 

the Data Centre 

XX.010301.04  Services  and 
operating  expenditure  of 

0,045 

0,045 

0,045 

0,045 

0,045 

0,045 

0,045 

0,315 

EN 

34 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
the Data Centre 

3.  Total  Other  expenditure  of 
an  administrative nature 

Total Administrative 
expenditure, other than 
human resources and 
associated costs (NOT 
included in reference amount) 

0,075 

0,075 

0,075 

0,075 

0,075 

0,075 

0,075 

0,525 

1,190 

1,190 

1,190 

1,190 

1,190  1,190 

1,190 

8,330 

Calculation - Other administrative expenditure not included in reference amount 

Missions in 2007: 80 missions x €1,000 = 80,000 

Meetings in 2007: 12 meetings with 30 participating countries x €1,000 = 360,000 

Committees in 2007: 10 committee meetings with 30 countries x €1,000 = 300,000 

Studies and consultations: 1 study x €150,000 = 150,000 

Information systems: 300.000 € per year. The costs included here relate to the hosting of the 
CECIS  by  the  Commission,  as  well  as  to  the  purchase  and  maintenance  of  IT  and 
communication tools necessary to make the Monitoring and Information Centre (MIC) fully 
operational. The MIC is a crisis centre linking the national civil protection centres, hosted and 
operated within the premises of the Commission. It is managed directly by the Commission 
and  aims  at  supporting  and  facilitating  the  mobilisation  of  civil  protection  assistance  in  the 
event  of  major  disasters.  To  perform  its  general  functions,  as  set  out  in  Council  Decision 
2001/792, the MIC needs to receive alerts of all disasters immediately and needs to be in a 
position to quickly assess and analyse its possible impact. This requires the use of advanced 
information  systems,  including  geographic  information  systems,  and  communication  tools, 
linking  the  MIC  to  all  existing  disaster  alert  systems.  Softwares,  IT  applications  and 
communication  tools  are  needed  to  support  the  MIC’s  general  functioning  and  ensure  full 
interoperability with early warning and disaster alert systems.  

EN 

35 

   EN