Proposal for a Regulation of the European Parliament and of the Council establishing a European Institute for Gender Equality (Text with EEA relevance) {SEC(2005) 328}
Date: 2005-03-08
Institutions: European Commission
Subjects: European organisation, gender equality, human rights, women's rights

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 8.3.2005 
COM(2005) 81 final 

2005/0017 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

establishing a European Institute for Gender Equality 

(Text with EEA relevance) 

(presented by the Commission) 

{SEC(2005) 328} 

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EXPLANATORY MEMORANDUM 

CONTEXT 

As part of the Social Policy Agenda1, the European Council recognised the need to 
increase  awareness,  pool  resources  and  exchange  experience,  in  order  to  promote 
equality  between  men  and  women,  in  particular  through  the  establishment  of  a 
European Institute for Gender Equality, hereinafter "the Institute" and asked for the 
completion of a feasibility study on this issue.  

The feasibility study2 assessed the need for the creation of an Institute, its aims and 
its  organisational  and  administrative  structure.  The  Council,  in  its  meeting  of  2 
December  2002  welcomed  the  Commission's  study  and  urged  the  Commission  to 
finalise this work rapidly as background for further consideration3. 

The Employment, Social Affairs, Health and Consumers Affairs Council of 1-2 June 
20044, based on the results of the Informal Meeting of Equality Ministers of 7 May 
2004,  fully  supported  the  principle  of  setting-up  an  Institute,  while  it  stressed  the 
importance  of  a  structure  which  would  bring  added-value  and  would  not  duplicate 
existing activities. The need for budget-neutrality was also mentioned. 

In June 2004, the European Council5, reflecting the goals regarding equality between 
men  and  women  of  the  Lisbon  agenda6,  and  taking  into  account  the  previous 
discussions, expressed its support for the establishment of an Institute and invited the 
Commission to bring forward a proposal. 

The  European  Parliament  has  also  called  for  the  establishment  of  an  Institute7  and 
commissioned a study on the subject8. 

Based on the ex-ante evaluation9, and in line with the above-mentioned discussions, 
the  Commission  submits  this  proposal  for  a  Council  Regulation  establishing  an 
Institute. The proposal also takes account of the findings of recent evaluations on the 
functioning  of  other  Community  agencies,  in  particular  those  acting  in  the  social 
policy field10. 

Adopted at Nice in December 2000. 
European Commission Feasibility Study for a European Gender Institute (conducted by PLS Ramboll 
Management, DK, 2002). 
Brussels Council meeting, Employment, Social Policy, Health and Consumer Affairs. 
Council of the EU, Press release 9507/04, p.11. 
European Council, 17-18 June 2004, Presidency conclusions, paragraph 43, p. 9. 
The  2000  Lisbon  European  Council  fixed  the  target  for  the  European  Union  to  achieve  a  female 
employment rate of at least 60% and an overall employment rate of 70% by 2010. 
European Parliament Resolutions P5-TA (2002) 0372 of 4.7.2002, P5-TA (2002) 0606 of 17.12.2004, 
P5-TA (2004) 0023 of 14.1.2004 and P5-TA (2004) 0167 of 10.3.2004. 
"Role of a future European Institute", a study for the European Parliament, Final report, 15.6.2004 
The ex-ante evaluation to the proposal is attached as an annex. 
Commission  Communication  on  the  Activities  of  the  European  Monitoring  Centre  on  Racism  and 
Xenophobia  -  COM(2003)  483,  5.8.2003  -;  Commission  Communication  on  the  evaluation  of  the 
European Agency for Safety and Health at Work - COM(2004) 50, 23.4.2004 -; "Meta-evaluation on 

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7. 

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The year 2005 marks the tenth anniversary of the United Nations Declaration and the 
Beijing Platform for Action11 and this is the appropriate time for the Community to 
demonstrate  its  commitment  to  equality  between  men  and  women  by  creating  a 
European Institute for Gender Equality. 

JUSTIFICATION OF THE COMMISSION'S PROPOSAL 

Equality between men and women is a fundamental right and a Community priority 
policy  enshrined  in  the  Treaty  and  supported  by  a  well  established  Community 
acquis consisting of thirteen directives12 and extensive case-law (approximately 200 
judgements  of  the  European  Court  of  Justice).  Gender  equality  is  a  specific  well 
defined policy for which specific articles are provided in the Treaty (articles 2, 3(2), 
13, 137, 141). In addition to article 13 which empowers the Council to take measures 
to  combat  all  forms  of  discrimination  including  sex  discrimination,  article  3(2) 
provides  for  a  supplementary  obligation:  to  promote  gender  equality  in  all 
Community policies. This approach has been maintained in the draft Constitutional 
Treaty. 

Community  legislation  and  policies  on  equal  treatment  between  men  and  women 
have  resulted  in  substantially  reducing  discrimination,  particularly  in  the  area  of 
employment.  The  Commission  Report  on  equality  between  women  and  men13 
presented  to  and  endorsed  by  the  European  Council  in  March  2004,  confirms  a 
positive trend towards narrowing the gaps between women and men in several policy 
areas. However it highlights that progress is too slow and that enhanced efforts are 
necessary. The gender pay gap has shown signs of increasing in a number of Member 
States in the last two years. 

Ensuring  gender  equality  requires  a  multidimensional  approach  involving  a 
comprehensive  mix  of  policy  measures  in  all  areas  including  notably  education, 
employment and career development, entrepreneurship, equal pay for equal work or 
work of equal value, better reconciliation between family and working life, including 
the provision of childcare facilities, and balanced participation of women and men in 
political  and  economic  decision-making.  The  recent  enlargement  of  the  Union  has 
resulted  in  a  more  diverse  Union  involving  different  levels  of  experience  and 
development in the area of gender equality. 

the  Community  Agency  System",  Final  report  -  Commission  services  document,  DG  Budget, 
15.9.2003. 
Fourth World Conference on Women, Beijing, 4-15 September 1995. 
Nine  Directives  and  their  amendments/extensions  have  been  adopted  in  the  area  of  equal  treatment 
between men and women: Directive 75/117/EEC relating to the application of the principle of equal pay 
for men and women; Directive 76/207/EEC on the implementation of the principle of equal treatment as 
regards access to employment, vocational training, promotion and working conditions as amended by 
Directive 2002/73/EC; Directive 79/7/EEC on the progressive implementation of the principle of equal 
treatment in matters of social security; Directive 86/378/EEC relating to equal treatment in occupational 
social security schemes as amended by Directive 96/97/EC; Directive 97/80/EC on the burden of proof 
in cases of discrimination as extended by 98/52/EC; Directive 92/85/EEC relating to improvements in 
the health and safety at work of pregnant workers; Directive 96/34/EC on parental leave as extended by 
97/75/EC;  Directive  86/613/EEC  relating  to  equal  treatment  between  men  and  women  engaged  in  an 
activity in a self-employed capacity; and Directive 2004/113/EC implementing equal treatment between 
men and women in the access to and supply of goods and services. 
Report on equality between women and men - COM(2004) 115, 19.2.2004. 

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Furthermore,  there  are  some  very  important  socio-economic  aspects  linked  to  the 
promotion  of  gender  equality:  women  represent  52%  of  the  European  society  and 
their  contribution  is  vital  for  achieving  the  Lisbon  objectives;  they  are  also  a  key 
element  for  a  sustainable  development  in  the  context  of  the  ageing  population  in 
Europe.  

Addressing  these  issues  therefore  present  new  challenges  and  will  increase  the 
demands  at  Community  and  Member  State  level  for  the  collection  and  analysis  of 
comparable  and  reliable  data  and  information  and  the  development  of  appropriate 
methodological  tools  to  assist  the  Community  institutions,  in  particular  the 
Commission,  and  the  Member  States  in  order  to  ensure  progress  and  effective 
implementation of the Community policy in this area. There is also a need for greater 
awareness  raising  activities  and  dissemination  of  information  among  the  European 
citizens,  as  regards  not  only  the  achievements  but  also  the  obstacles  and  the 
challenges ahead. 

There is therefore a need for an agency to serve as a centre of excellence at European 
level, independent in the performance of its functions and disposing of the necessary 
expertise to carry out these tasks and serve as a technical support to the Community 
Institutions and the Member States 

SUBSIDIARITY AND PROPORTIONALITY 

The Institute's main activities will be the Community-wide collection and pooling of 
information,  the  development  of  methodological  tools  and  the  dissemination  of 
information.  It  is  the  corollary  of  the  genuinely  European  dimension  of  these  tasks 
that  the  objectives  of  the  Institute  cannot  be  achieved  by  the  Member  States.  The 
Institute  will,  amongst  others,  have  to  establish  and  apply  a  uniform  system 
governing  the  collection  and  analysis  of  information  that  ensures  the  compatibility 
and comparability of that data and thus allows a methodologically sound comparative 
scrutiny of the situation in Europe. This can, by definition, not be successfully done 
at the level of individual Member States.  

In the Ex-ante Evaluation, the appropriateness of including the proposed tasks within 
the  remit  of  any  future  Fundamental  Rights  Agency  or  extending  the  scope  of  an 
existing  agency  was  examined.  The  advanced  state  of  development  and  the 
specificity  of  gender  equality  policy,  which  goes  beyond  the  fight  against 
discrimination and the respect of a fundamental right, are such that justify a separate 
agency. It was for these reasons that the European Council in June 2004 invited the 
Commission to submit a proposal for the creation of a specific European Institute for 
gender equality even though in December 2003 it had requested the Commission to 
prepare  a  proposal  for  a  Human  Rights  Agency  by  extending  the  mandate  of  the 
European Monitoring Centre on Racism and Xenophobia. 

It  should  be  underlined  that  for  other  specific  fundamental  rights  (e.g.  health  and 
safety at the work place, environment) specific agencies have also been established. 
This  demonstrates  that  there  is  a  need,  in  some  cases,  for  specific  instruments  for 
fundamental  rights  for  which  specific  policies  are  developed.  At  international  level 
also, Human Rights in the United Nations are dealt with within the Commission for 

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4. 

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Human Rights while gender equality is an issue for the separate Commission on the 
Status of Women. 

Extending the functions of an existing agency, such as the European Foundation for 
the  Improvement  of  Living  and  Working  Conditions,  would  require  substantial 
additional expertise and financial resources, otherwise gender equality would remain 
a peripheral matter and would not receive the necessary attention and priority and as 
a result the impact would be very limited.  

Any financial savings that might result from the inclusion of gender equality within 
the  scope  of  the  future  Fundamental  Rights  Agency  or  an  existing  agency  would 
therefore be outweighed by the disadvantages highlighted above. 

Assigning these tasks to an agency will also enable the Commission to concentrate 
its efforts on its core tasks i.e. the development of policies and the monitoring of the 
Community  acquis.  The  Institute's  activities  will  be  distinct  from  those  proposed 
under  the  gender  equality  strand  of  the  PROGRESS  programme  (2007-2013)14, 
which are intended to support the Commission in the carrying out of its core tasks. 

4. 

LEGAL BASE 

Article  141(3)  is  the  specific  basis  for  measures  aimed  to  insure  the  application  of  the 
principle  of  equal  opportunities  and  equal  treatment  of  men  and  women  in  matters  of 
employment and occupation. Article 13(2) provides powers to adopt Community measures to 
support and promote the objective of combating discrimination on grounds of sex outside the 
realm  of  employment.  Therefore,  Article  141(3)  and  Article  13(2)  combined  constitute  the 
appropriate legal base for this proposal. 

EXPLANATION OF THE ARTICLES  

Articles 1 and 2 

These  articles  set  out  the  principle  of  the  establishment  of  the  Institute  and  define  its 
objectives which are to serve as a technical support to the European institutions, in particular 
the Commission, and the Member States in the fight against discrimination based on sex and 
the promotion of equality between men and women in all areas of Community competence. 
The Institute will also aim to raise awareness on gender equality among EU citizens.  

Article 3 

This article defines the specific tasks which can be grouped in three main categories: 

- those intended to provide technical assistance through the collection and analysis of research 
results and relevant data and through the development of tools for integrating gender equality 
in all policy areas. The data should be objective, reliable and comparable  at European level 
and  for  this  purpose  the  Institute  shall  develop  specific  criteria.  It  shall,  where  appropriate, 

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Proposal  for  a  European  Parliament  and  Council  Decision  establishing  a  Community  Programme  for 
Employment and Social Solidarity – PROGRESS, COM(2004) 488, 14.7.2004. 

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also carry out surveys and organise experts' meetings to support research work (points a, b, c, 
d and f ); 

-  those  concerned  with  the  organisation  of  activities  in  order  to  foster  the  exchange  of 
experience  and  the  development  of  dialogue  at  European  level  with  and  among  all  relevant 
stakeholders,  such  as  Community  and  Member  States  institutions,  social  partners,  non-
governmental organisations, research centres, etc. (point g); 

-  those  which  concern  the  dissemination  of  information  to  further  inform  stakeholders  and 
citizens through a documentation centre, publications, a website, etc. (point h). 

The  collection  and  analysis  of  information  should  also  extend  to  international  organisations 
and  third  countries,  including  the  EFTA  and  candidate  countries,  in  order  to  allow  a  more 
comprehensive  understanding  of  the  gender  issues  raised  outside  the  EU  and  support  the 
Community  in  its  efforts  towards  the  integration  of  gender  equality  in  the  policy  areas  of 
external relations and development co-operation. Providing objective, reliable and comparable 
data on gender equality across all the Member States is a challenging task as the approaches 
vary. In order to achieve optimum results, the Institute shall establish permanent co-operation 
with  the  relevant  academic,  research,  governmental  and  non-governmental  organisations  at 
national level in each Member State (point a).  

To avoid  duplication and ensure  the best use of  resources, the Institute should use as far as 
possible the results of research already carried out by research institutions and organisations 
for collecting and analysing data and shall work closely with them. In the absence of relevant 
information, the Institute can carry out surveys (point d).  

Finally, the Institute must prepare an annual report on its own activities which will serve in 
particular to evaluate the results of its work compared to the annual programme. This report 
will be transmitted to the Community Institutions (point e). 

Article 4  

This article defines the working methods and areas of activity. The priority areas of activity of 
the  Institute  shall  be  in  line  with  the  Community  priorities  and  the  Commission  work 
programme on gender equality. This is essential, as the role of the Institute is to support the 
Community  institutions  and  Member  States  in  the  promotion  of  equality  between  men  and 
women. The information to be collected and analysed as well as all the other activities shall 
concern all aspects of gender equality in all Community policy areas.  

In order to avoid duplication, the Institute shall take account of all existing work at Member 
State,  EU  and  international  level.  It  is  also  required  to  work  closely  with  the  relevant 
Commission  services  and  to  co-operate  in  a  co-ordinated  manner  with  all  Community 
agencies  in  particular  those  acting  in  related  policy  fields.  To  ensure  this  co-operation 
between  the  relevant  agencies  "memoranda  of  understanding"  will  be  sighed,  where 
appropriate.  Article  10(11)  also  provides  that  the  Directors  of  the  relevant  agencies  may  be 
invited to attend the meetings of the Board of the Institute. These mechanisms are common 
practice,  successfully  developed  for  example  between  the  European  Foundation  for  the 
Improvement  of  Living  and  Working  Conditions  and  the  European  Agency  for  Safety  and 
Health at Work (paragraphs 1 – 3). 

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Paragraph  4  reflects  one  of  the  key  issues  emphasised  in  the  evaluations  of  existing 
Community agencies, i.e. the need to provide information to the final users (Member States’ 
specialised services, equality bodies, social partners, NGOs, research centres and the public) 
which is user friendly, exploitable and comprehensible.  

Finally, paragraph 5 clarifies that the Institute may enter into contracts for the collection of 
data, performance of surveys and research.  

Article 5  

This article provides that the Institute is independent in the performance of its functions. 

Article 6  

In  order  to  fulfil  its  tasks  and  to  be  able  to  conclude  contracts  or  undertake  other  acts  with 
legal  consequences  under  its  own  responsibility,  this  article  provides  that  the  Institute  shall 
have legal personality. The terms of this article are similar to those of Articles 281 EC (ex-
210), and 282 EC (ex-211). 

However, the Institute has a limited capacity in the area of international law, as provided for 
in Article 8(2). 

Article 7  

The article provides that Regulation (EC) No 1049/2001 of the European Parliament and the 
Council  shall  apply  to  all  documents  held  by  the  Institute.  This  regulation  defines  the 
principles, conditions and limits on grounds of public or private interest governing the right of 
access  to  European  Parliament,  Council  and  Commission  documents  in  such  a  way  as  to 
ensure the widest possible access to documents. The Institute will adopt arrangements for the 
implementation of the Regulation. In the event of the Institute processing personal data, it will 
apply the regulations for such processing as a Community institution.  

Article 8  

Paragraph 1 identifies the types of organisations the Institute shall co-operate with in order to 
fulfil its tasks.  

Paragraph 2 is based on Article 300 EC (ex- 228) and sets out the rules in relation to formal 
agreements with international organisations or third countries.  

Articles 9 - 12  

These  articles  establish  the  rules  with  regard  to  the  composition  and  functioning  of  the 
structures  of  the  Institute,  i.e.  the  Management  Board,  the  Director  and  the  staff  and  the 
Advisory Forum. 

The  organisational  structure  should  facilitate  the  involvement  of  the  Institute's  diverse 
stakeholders,  independence  from  external  pressures,  transparency  and  accountability  to  the 
democratic institutions. It is therefore proposed to establish a Management Board consisting 
of  six  members  appointed  by  the  Council  and  six  appointed  by  the  Commission  from  the 
relevant  services.  It  is  further  proposed  that  there  will  be  a  total  of  three  representatives  of 

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relevant NGOs and the social partners at European level. These representatives, who will not 
have voting rights, will be appointed by the Commission.  

The Institute will be managed by a Director who possesses a high degree of independence and 
flexibility and who will be responsible for organising the internal functioning of the Institute. 
The  Director  will  also  be  responsible  for  the  preparation  and  implementation  of  the  budget 
and  the  work  programme  of  the  Institute  and  for  personnel  matters.  In  order  to  provide  the 
necessary  legitimacy,  the  Director  should  be  appointed  by  the  Management  Board  on  a 
proposal from the Commission.  

As a Community body, the Institute should ensure the best use of the expertise and resources 
in pursuit of its mission whilst respecting the overarching requirement for independence. It is 
therefore  proposed  that  the  Institute  includes  an  Advisory  Forum  comprising  experts  whose 
task  it  is  to  facilitate  co-operation  and  information  exchange  between  the  Institute  and  the 
competent institutions and bodies in the different Member States. 

In order to ensure close co-operation and co-ordination with the other Community agencies, 
in particular those acting in related policy areas, as an additional mechanism to those provided 
under Article 4, the Directors of these agencies should be invited to attend the meetings of the 
Management Board, as observers.  

Article 13  

This  article  sets  out  that  the  Rules  and  Regulations  applicable  to  the  officials  and  other 
servants  of  the  European  Communities  will  apply  to  the  staff  of  the  Institute,  while  the 
implementing  rules  will  be  defined  by  the  Management  Board  in  agreement  with  the 
Commission.  

Articles 14 and 15  

These  articles  define  the  rules  for  the  establishment  and  implementation  of  the  budget,  in 
accordance  with  Commission  Regulation  (EC,  Euratom)  No  2343/2002  which  sets  out  the 
framework  Financial Regulation  for  the  Community  agencies,  referred  to  in  Article 185  of 
Council  Regulation  (EC, Euratom)  No 1605/2002  on  the  Financial  Regulation  applicable  to 
the general budget of the European Communities15. 

Articles 16 - 18 

These  are  standard  provisions  for  all  Community  agencies  in  relation  to  language  and 
translation  arrangements  (Article  16),  privileges  and  immunities  (Article  17)  and  liability 
provisions (Article 18). 

Article 19 

This  article  provides  for  the  participation  of  relevant  third  countries  in  the  activities  of  the 
Institute. 

15 

OJ L 357, 21.12.2002, p. 72; Corrigendum: OJ L 2, 7.1.2003, p. 39. 

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Articles 20 and 21 

These  articles  provide  for  an  external  evaluation  by  the  end  of  the  third  year  following  the 
commencing  of  the  Institute's  activities  and  the  necessary  follow-up,  as  well  as  for  the 
standard review clause. 

Article 22 

This  is  a  standard  Article  on  the  supervision  of  the  activities  of  the  Institute  by  the 
Ombudsman. 

Articles 23 and 24 

The  Institute  will  become  operational  one  year  after  the  entry  into  force  of  the  Regulation. 
The Regulation will come into force on the twentieth day following the day of its publication 
in the Official Journal of the European Communities. In accordance with Article 249 EC, the 
Regulation  is  binding  and  directly  applicable.  The  decision  on  the  seat  of  the  Institute  is  a 
constituent element of the Regulation. The competent authorities should decide on a location 
at the earliest possible opportunity and in any case no later than six months after the entry into 
force of the Regulation. 

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2005/0017 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

establishing a European Institute for Gender Equality 

(Text with EEA relevance) 

THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION,  

Having regard to the Treaty establishing the European Community, and in particular Articles 
13(2) and 141(3) thereof,  

Having regard to the proposal from the Commission16, 

Having regard to the opinion of the European Economic and Social Committee17, 

Having regard to the opinion of the Committee of the Regions18, 

Acting in accordance with the procedure laid down in Article 251 of the Treaty 

Whereas:  

(1) 

(2) 

(3) 

(4) 

Equality between men and women is a fundamental principle of the European Union. 
Articles  21  and  23  of  the  Charter  of  Fundamental  Rights  of  the  European  Union 
prohibit any discrimination on grounds of sex and require equality between men and 
women to be ensured in all areas. 

Article  2  of  the  Treaty  establishing  the  European  Community  provides  that  equality 
between men and women is one of the Community's essential tasks. Similarly, Article 
3(2) of the Treaty requires the Community to aim to eliminate inequalities and actively 
to promote equality between men and women in all its activities and thus ensure the 
integration  of  the  dimension  of  equality  between  men  and  women  in  all  Community 
policies. 

Article  13  of  the  Treaty  empowers  the  Council  to  take  appropriate  action  to  combat 
discrimination inter alia on grounds of sex in all areas of Community competence. 

The principle of equal opportunities and equal treatment of men and women in matters 
of  employment  and  occupation  is  enshrined  in  Article  141  of  the  EC  Treaty  and  a 
comprehensive body of legislation on equal treatment of men and women in relation to 
access to employment and working conditions including equal pay is already in place. 

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OJ C, p. 
OJ C, p. 
OJ C, p. 

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(5) 

(6) 

(7) 

(8) 

(9) 

The  Commission's  first  annual  report  on  equality  between  men  and  women  to  the 
Spring Council concluded that significant gender gaps exist in most policy fields; that 
inequality between men and women is a multi-dimensional phenomenon that has to be 
tackled  by  a  comprehensive  mix  of  policy  measures  and  that  enhanced  efforts  are 
needed to meet the Lisbon strategy targets. 

The  Nice  European  Council  of  December  2000  called  for  "Increased  awareness,  the 
pooling  of  resources  and  the  exchange  of  experience,  in  particular  through  the 
establishment of a European Institute for gender issues…". 

The feasibility study carried out for the Commission19 concluded that there is a clear 
role for a European Institute for Gender Equality to carry out some of the tasks which 
the  existing  institutions  do  not  currently  deal  with,  specifically  in  the  areas  of  co-
ordination,  centralisation  and  dissemination  of  research  data  and  information,  the 
raising of visibility of equality between men and women and the development of tools 
for improved integration of gender equality in all Community policies. 

The  European  Parliament  in  its  Resolution  of  10  March  200420,  called  on  the 
Commission to speed up the efforts leading to the setting up of an Institute. 

The  Council  of  Employment,  Social  Affairs,  Health  and  Consumers  Affairs  of  1-2 
June 200421 and the European Council of 17-18 June 2004 supported the establishment 
of  a  European  Institute  for  Gender  Equality  and  the  latter  asked  the  Commission  to 
bring forward a specific proposal. 

(10)  The  collection,  analysis  and  dissemination  of  objective,  reliable  and  comparable 
information  and  data  on  equality  between  men  and  women,  the  development  of 
appropriate  tools  for  the  integration  of  the  gender  dimension  in  all  policy  areas,  the 
promotion  of  dialogue  among  stakeholders  and  the  raising  of  awareness  among  EU 
citizens  are  necessary  so  as  to  enable  the  Community  to  effectively  promote  gender 
equality  policy,  in  particular  in  an  enlarged  Union;  it  is  therefore  appropriate  to 
establish a European Institute for Gender Equality which would assist the Community 
institutions and the Member States by carrying out these tasks. 

(11)  Co-operation with the relevant authorities of the Member States is essential to promote 
the  collection  of  comparable  and  reliable  data  at  European  level;  information  on 
equality  between  men  and  women  is  relevant  to  all  levels  within  the  Community  – 
local,  regional,  national  and  Community  –  therefore  the  availability  of  such 
information  will  be  useful  to  Member  States'  authorities  in  formulating  policies  and 
measures at local, regional and national level in their own spheres of competence. 

(12)  The  Institute  shall  work  as  closely  as  possible  with  all  Community  programmes  and 
bodies in order to avoid duplication, in particular as regards the European Foundation 

19 

20 

21 

European Commission Feasibility Study for a European Gender Institute (conducted by PLS Ramboll 
Management, DK, 2002). 
European  Parliament  Resolution  on  the  European  Union's  Policies  on  Equality  between  men  and 
women (EP T5-0167/2004, 10 March 2004). 
Council of the EU, Press release 9507/04, p. 11. 

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for  the  Improvement  of  Living  and  Working  Conditions22,  the  European  Agency  for 
Safety and Health at Work23, the Centre for the Development of Vocational Training24 
and any future Fundamental Rights Agency25. 

(13) 

In accordance with Article 3 of the Treaty it is appropriate to make provision for the 
encouragement of a balanced participation of men and women in the composition of 
the Management Board. 

(14)  The Institute must enjoy maximum independence in the performance of its tasks. 

(15)  The  Institute  should  apply  the  relevant  Community  legislation  concerning  public 
access  to  documents  as  set  out  in  Regulation  (EC)  No  1049/200126  of  the  European 
Parliament  and  of  the  Council  and  the  protection  of  individuals  with  regard  to  the 
processing  of  personal  data  as  set  out  in  Regulation  (EC)  No  45/200127  of  the 
European Parliament and of the Council. 

(16)  Commission  Regulation  (EC,  Euratom)  No  2343/2002  of  19  November  2002  setting 
out  the  framework  Financial  Regulation  for  the  Community  bodies  referred  to  in 
Article 185 of Council Regulation (EC, Euratom) (EC) No 1605/200228, applies to the 
European Institute for Gender Equality. 

(17)  For the contractual liability of the Institute, which is governed by the law applicable to 
the contracts concluded by the Institute, the Court of Justice should have jurisdiction 
to  give  judgment,  pursuant  to  any  arbitration  clause,  contained  in  the  contract.  The 
Court of Justice should also have jurisdiction in disputes relating to compensation for 
any damage arising from the non-contractual liability of the Agency.  

(18)  An independent external evaluation should be undertaken to assess the impact of the 
Institute, the possible need to modify or extend its tasks and the timing of further such 
reviews. 

(19) 

In accordance with the principles of subsidiarity and proportionality set out in Article 
5 of the Treaty, the objective of this Regulation, namely the provision of comparable 
and reliable information and data at European level in order to assist the Community 
institutions  and  the  Member  States  in  the  promotion  of  the  Treaty  objective  of 
eliminating  inequalities  and  promoting  equality  between  men  and  women,  cannot  be 

22 

23 

24 

25 

26 

27 

28 

Council Regulation (EEC) No 1365/75 on the creation of a European Foundation for the Improvement 
of Living and Working Conditions as amended. 
Council Regulation (EC) No 2062/94 establishing a European Agency for Safety and Health at Work, 
as amended. 
Council  Regulation  (EEC)  No  337/75  establishing  a  European  Centre  for  the  Development  of 
Vocational Training, as amended. 
Member  States  meeting  in  the  framework  of  the  European  Council  in  December  2003  requested  the 
Commission to prepare a proposal for a human rights agency by extending the mandate of the European 
Monitoring Centre on Racism and Xenophobia. 
Regulation  (EC)  No  1049/2001  of  the  European  Parliament  and  of  the  Council  of  30  May  2001 
regarding  public  access  to  European  Parliament,  Council  and  Commission  documents  (OJ  L  145, 
31.5.2001, p. 43). 
Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on 
the  protection  of  individuals  with  regard  to  the  processing  of  personal  data  by  the  Community 
institutions and bodies an of the free movement of such data (OJ L 8, 12.1.2001, p. 1). 
OJ L 357, 21.12.2002, p. 72; Corrigendum: OJ L 2, 7.1.2003, p. 39. 

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sufficiently achieved by the Member States and can therefore, by reason of the scale 
and  impact  of  the  proposed  action,  be  better  achieved  Community  level.  This 
Regulation does not go beyond what is necessary in order to achieve those objectives. 

(20)  Article 141(3) is the specific legal basis for measures aimed to ensure the application 
of  the  principle  of  equal  opportunities  and  equal  treatment  of  men  and  women  in 
matters  of  employment  and  occupation.  Article  13(2)  permits  the  adoption  of 
Community  measures  in  order  to  support  and  promote  the  objective  of  combating 
discrimination on grounds of sex beyond the field of employment. Therefore, Article 
141(3)  and  Article  13(2)  combined  constitute  the  appropriate  legal  base  for  this 
proposal. 

HAVE ADOPTED THIS REGULATION: 

A European Institute for Gender Equality (hereinafter referred to as "The Institute ") is hereby 
established. 

Article 1 

Article 2 

Objectives 

The  overall  objectives  of  the  Institute  shall  be  to  assist  the  Community  institutions,  in 
particular  the  Commission,  and  the  authorities  of  the  Member  States  in  the  fight  against 
discrimination based on sex and the promotion of gender equality and to raise the profile of 
such issues among EU citizens.  

Article 3 

Tasks  

1. 

To meet the objectives set in Article 2, the Institute shall: 

(a)  collect,  record,  analyse  and  disseminate  relevant  objective,  reliable  and  comparable 
information as regards gender equality, including results from research communicated to 
it by Member States, Community institutions, research centres, national equality bodies, 
non-governmental organisations, relevant third countries and international organisations; 

(b)  develop  methods  to  improve  the  comparability,  objectivity  and  reliability  of  data  at 
European level by establishing criteria that will improve the consistency of information;  

(c)  develop, analyse and evaluate methodological tools in order to support the integration of 

gender equality into all Community policies;  

(d)  carry out surveys on the situation in Europe as regards gender equality; 

(e)  publish an annual report on the Institute's own activities; 

(f)  organise meetings of experts to support research work;  

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(g)  organise, with relevant stakeholders, conferences, campaigns, round tables, seminars and 

meetings at European level; 

(h)  set up documentation resources accessible to the public.  

Article 4 

Areas of activity and working methods  

1. 
The Institute shall carry out its tasks within the competencies of the Community and in 
the light of the objectives adopted and priority areas identified in its annual programme, and 
with due regard to the available budgetary resources. 

The  work  programme  of  the  Institute  shall  be  in  line  with  the  Community  priorities 

2. 
and the work programme of the Commission, including its statistical and research work. 

3. 
In  pursuing  its  activities,  the  Institute  shall,  in  order  to  avoid  duplication  and  to 
guarantee  the  best  possible  use  of  resources,  take  account  of  existing  information  from 
whatever  source  and  in  particular  of  activities  already  carried  out  by  the  Community 
institutions  and  by  other  institutions,  bodies  and  competent  national  and  international 
organisations and work closely with the competent Commission services. The Institute shall 
ensure appropriate co-ordination with all relevant Community agencies and Union bodies to 
be determined in a memorandum of understanding where appropriate.  

The Institute shall ensure that the information disseminated is comprehensible to the 

4. 
final users.  

5. 
The  Institute  may  enter  into  contractual  relations,  in  particular  subcontracting 
arrangements, with other organisations, in order to accomplish any tasks which it may entrust 
to them.  

Article 5 

Independence of the Institute  

The  Institute  shall  carry  out  its  activities  independently  from  national  authorities  and  civil 
society and shall be autonomous as regards the Community Institutions.  

Article 6 

Legal personality and capacity 

The  Institute  shall  have  legal  personality.  It  shall  enjoy,  in  each  of  the  Member  States,  the 
most extensive legal capacity accorded to legal persons under their laws. In particular, it may 
acquire  or  dispose  of  movable  or  immovable  property  and  may  be  a  party  to  legal 
proceedings. 

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Article 7 

Access to documents 

Regulation (EC) No 1049/2001 of the European Parliament and of the Council shall 

1. 
apply to documents held by the Institute. 

The  Management  Board  shall  adopt  arrangements  for  implementing  the  Regulation 

2. 
(EC) No 1049/2001 within six months of the establishment of the Institute. 

3. 
Decisions  taken  by  the  Institute  pursuant  to  Article  8  of  Regulation  (EC)  No 
1049/2001 may give rise to the lodging of a complaint to the Ombudsman or form the subject 
of an action before the Court of Justice of the European Communities, under the conditions 
laid down in Articles 195 and 230 of the Treaty respectively. 

Personal  data  shall  not  be  processed  or  communicated  except  in  cases  where  this  is 
4. 
strictly necessary for the fulfilment of the mission of the Institute. In such cases, Regulation 
(EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the 
protection  of  individuals  with  regard  to  the  processing  of  personal  data  by  the  Community 
institutions and bodies and on the free movement of such data shall apply. 

Article 8 

Cooperation with organisations at national and European level and international 
organisations and third countries 

1. 
To  help  it  carry  out  its  tasks,  the  Institute  shall  cooperate  with  organisations  in  the 
Member  States,  such  as  equality  bodies,  research  centres,  non-governmental  organisations, 
social  partners  as  well  as  with  relevant  organisations  at  European  or  international  level  and 
third countries.  

2. 
Should  agreements  with  international  organisations  or  with  third  countries  prove 
necessary  for  the  Institute  to  carry  out  its  tasks  efficiently,  the  Community  shall,  in 
accordance  with  the  procedure  provided  for  in  Article  300  of  the  Treaty,  enter  into  an 
agreement  with  the  international  organisations  or  with  third  countries  on  behalf  of  the 
Institute. This provision shall not prevent ad-hoc co-operation with such organisations or third 
countries. 

Article 9  

Bodies of the Institute 

The Institute will comprise: 

(a)  a Management Board; 

(b)  a Director and his/her staff; 

(c)  an Advisory Forum. 

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Article 10 

Management Board 

1. 
The  Management  Board  shall  be  composed  of  six  representatives  appointed  by  the 
Council,  six  representatives  appointed  by  the  Commission,  as  well  as  three  representatives 
appointed by the Commission without the right to vote, each of whom represents one of the 
following groups: 

(a)  an  appropriate  non-governmental  organisation  at  Community  level  which  has  a 
legitimate  interest  in  contributing  to  the  fight  against  discrimination  on  grounds  of 
gender and the promotion of gender equality; 

(b)  employers' organisations at Community level; and 

(c)  workers' organisations at Community level. 

2. 
The members of the Management Board shall be appointed in such a way as to secure 
the  highest  standards  of  competence  and  a  broad  range  of  relevant  expertise  in  the  area  of 
gender equality.  

The Commission and the Council shall aim to achieve an equal representation between men 
and women on the Board.  

Alternates  who  represent  the  member  in  his/her  absence  shall  be  appointed  by  the  same 
procedure.  

The duration of the term of office shall be five years and may be renewed once. 

The list of the members of the Board shall be published by the Council in the Official Journal 
of the European Union and on the web site of the Institute.  

The Management Board shall elect its Chairperson and Vice-Chairperson to serve for 

3. 
a period of one year which may be renewed. 

Each  member  of  the  Management  Board,  or  in  his/her  absence  his/her  deputy,  shall 

4. 
have one vote.  

The  Management  Board  shall  take  the  decisions  necessary  for  the  operation  of  the 

5. 
Institute. In particular, it shall: 

(a)  adopt,  on  the  basis  of  a  draft  drawn  up  by  the  Director,  referred  to  in  Article  11,  after 
consultation  with  the  Commission,  the  annual  and  medium-term  work  programmes, 
covering a three-year period in accordance with the budget and the available resources; 
the programme may be reviewed when necessary during the year; the first annual work 
programme  must  be  adopted  not  later  than  nine  months  after  the  nomination  of  the 
Director; 

(b)  adopt  the  annual  report  referred  to  in  Article  3  point  (e)  comparing,  in  particular,  the 
results achieved with the objectives of the annual work programme; this report shall be 
forwarded  by  15 June  at  the  latest  to  the  European  Parliament,  the  Council,  the 

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Commission, the Court of Auditors, the European Economic and Social Committee and 
the Committee of the Regions;  

(c)  exercise disciplinary authority over the Director and appoint or dismiss him/her pursunt 

to Article 11; 

(d)  adopt the Institute's annual draft and final budgets. 

The  Management  Board  shall  adopt  the  Institute's  internal  rules  on  the  basis  of  a 

6. 
proposal drawn up by the Director after consultation with the Commission.  

Decisions  by  the  Management  Board  shall  be  taken  by  an  absolute  majority  of  the 

7. 
votes cast. The Chairperson shall have the casting vote.  

The Management Board shall adopt its rules of procedure on the basis of a proposal 

8. 
drawn up by the Director after consultation with the Commission. 

9. 
The Chairperson shall convene the Board at least twice a year. The Chairperson shall 
convene  additional  meetings  on  his  own  initiative  or  at  the  request  of  one-third  of  the 
members of the Management Board.   

The  Institute  shall  forward  annually  to  the  budgetary  authority  any  information 

10. 
relevant to the outcome of the evaluation procedures. 

11. 
The  Directors  of  the  European  Foundation  for  the  Improvement  of  Living  and 
Working Conditions, the European Agency for Safety and Health at Work, the Centre for the 
Development of Vocational Training and of any future Fundamental Rights Agency may as 
appropriate be invited to attend meetings of the Management Board as observers.  

Article 11 

Director 

1. 
The Institute shall be headed by a Director appointed by the Management Board on a 
proposal  from  the  Commission.  Before  being  appointed,  the  candidate  selected  by  the 
Management Board may be asked to make a declaration before the competent committee(s) of 
the European Parliament and answer questions from its/their members. 

The Director's term of office shall be 5 years. On a proposal from the Commission and 
2. 
after  evaluation,  this  term  of  office  may  be  extended  once  for  a  period  of  not  more  than  5 
years. In the evaluation, the Commission shall assess in particular: 

the results achieved in the first term of office and the way they were achieved; 

the Institute's duties and requirements in the coming years.  

The  Director  shall  be  responsible,  under  the  supervision  of  the  Management  Board, 

3. 
for: 

(a)  performance of the tasks referred to in Article 3; 

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(b)  preparing  and  implementing  the  Institute's  annual  and  medium-term  programmes  of 

activities; 

(c)  preparing the meetings of the Management Board; 

(d)  preparing and publishing the annual report referred to in Article 3 point (e);  

(e)  all  staff-related  matters,  and  in  particular  exercising  the  powers  provided  for  in  Article 

13(3); 

(f)  matters of day-to-day administration; 

(g) 

the  implementation  of  effective  monitoring  and  evaluation  procedures  relating  to  the 
performance of the Institute against its objectives according to professionally recognised 
standards. The Director shall report annually to the Management Board on the results of 
the monitoring system. 

The  Director  shall  be  accountable  for  the  management  of  his/her  activities  to  the 

4 
Management Board and shall take part in its meetings without voting rights. 

5. 

The Director shall be the Institute's legal representative. 

Article 12 

Advisory Forum 

The  Advisory  Forum  shall  be  composed  of  members  from  competent  bodies 
1. 
specialised  in  gender  equality  issues,  on  the  basis  of  one  representative  designated  by  each 
Member  State,  as  well  as  three  members,  without  the  right  to  vote,  nominated  by  the 
Commission and representing interested parties at European level, such as non-governmental 
organisations  which  have  a  legitimate  interest  in  contributing  to  the  fight  against 
discrimination  on  grounds  of  sex  and  the  promotion  of  gender  equality,  representatives  of 
employers  and  workers  organisations  at  Community  level.  Representatives  may  be  replaced 
by alternates, appointed at the same time. 

2. 

Members of the Advisory Forum shall not be members of the Management Board. 

The  Advisory  Forum  shall  support  the  director  in  ensuring  the  excellence  and 

3. 
independence of activities of the Institute. 

4. 
The Advisory Forum shall constitute a mechanism for an exchange of information in 
relation  to  gender  equality  issues  and  the  pooling  of  knowledge.  It  shall  ensure  close 
cooperation between the Institute and competent bodies in the Member States.  

5. 
The  Advisory  Forum  shall  be  chaired  by  the  Director  or,  in  his/her  absence,  by  a 
deputy from within the Institute. It shall meet regularly at the invitation of the director, or at 
the  request  of  at  least  a  third  of  its  members,  and  at  least  twice  per  year.  Its  operational 
procedures shall be specified in the Institutes's internal rules and shall be made public. 

Representatives of the Commission's departments shall participate in the work of the 

6. 
Advisory Forum. 

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The  Institute  shall  provide  the  technical  and  logistic  support  necessary  for  the 

7. 
Advisory Forum and provide a secretariat for its meetings. 

8. 
The  director  may  invite  experts  or  representatives  of  relevant  economic  sectors, 
employers , trade unions, professional or research bodies, or non-governmental organisations 
with recognised experience in disciplines related to the work of the Institute to cooperate in 
specific tasks and to take part in the relevant activities of the Advisory Forum. 

Article 13 

Staff 

1. 
The  Staff  Regulations  of  officials  of  the  European  Communities,  the  Conditions  of 
employment of other servants of the European Communities and the rules adopted jointly by 
the European Community institutions for the purpose of applying these staff regulations and 
conditions of employment shall apply to the staff of the Institute. 

2. 
The Management Board, in agreement with the Commission, shall adopt the necessary 
implementing measures, in accordance with the arrangements provided for in Article 110 of 
the  Staff  Regulations  of  officials  of  the  European  Communities  and  of  the  Conditions  of 
employment  of  other  servants  of  the  European  Communities.  The  Management  Board  may 
adopt  provisions  to  allow  national  experts  from  Member  States  to  be  employed  on 
secondment at the Institute. 

The Institute shall exercise in respect of its staff the powers devolved to the appointing 

3 
authority. 

Article 14 

Drawing up of the budget 

1. 
Estimates of all the revenue and expenditure of the Institute shall be prepared for each 
financial  year,  corresponding  to  the  calendar  year,  and  shall  be  shown  in  the  budget  of  the 
Institute. 

2. 

3. 

The revenue and expenditure shown in the budget of the Institute shall be in balance. 

The revenue of the Institute shall, without prejudice to other resources, comprise: 

(a)  a  subsidy  from  the  Community,  entered  in  the  general  budget  of  the  European  Union 

(Commission section); 

(b)  payments received for services rendered; 

(c)  any  financial  contributions  from  the  organisations  or  third  countries  referred  to  in 

Article 8; 

(d)  any voluntary contribution from the Member States. 

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The  expenditure  of  the  Institute  shall  include  staff  remuneration,  administrative  and 

4. 
infrastructure costs and operating expenses. 

5. 
Each  year  the  Management  Board,  on  the  basis  of  a  draft  drawn  up  by  the  director, 
shall  produce  an  estimate  of  revenue  and  expenditure  for  the  Institute  for  the  following 
financial  year.  This  estimate,  which  shall  include  a  draft  establishment  plan,  shall  be 
forwarded by the Management Board to the Commission by 31 March at the latest. 

The estimate shall be forwarded by the Commission to the European Parliament and 
6. 
the Council (hereinafter referred to as the "budgetary authority") together with the preliminary 
draft budget of the European Union. 

On  the  basis  of  the  estimate,  the  Commission  shall  enter  in  the  preliminary  draft 
7. 
general budget of the European Union the estimates it deems necessary for the establishment 
plan and the amount of the subsidy to be charged to the general budget, which it shall place 
before the budgetary authority in accordance with Article 272 of the Treaty. 

The  budgetary  authority  shall  authorise  the  appropriations  for  the  subsidy  to  the 

8. 
Institute. The budgetary authority shall adopt the establishment plan for the Institute. 

9. 
The  budget  of  the  Institute  shall  be  adopted  by  the  Management  Board.  It  shall 
become  final  following  final  adoption  of  the  general  budget  of  the  European  Union.  Where 
appropriate, it shall be adjusted accordingly.  

10. 
The Management Board shall, as soon as possible, notify the budgetary authority of its 
intention to implement any project which may have significant financial implications for the 
funding  of  its  budget,  in  particular  any  projects  relating  to  property  such  as  the  rental  or 
purchase of buildings. It shall inform the Commission thereof. 

Where a branch of the budgetary authority has notified its intention to deliver an opinion, it 
shall forward its opinion to the Management Board within a period of six weeks from the date 
of notification of the project. 

Article 15 

Implementation of the budget 

1. 

The Director shall implement the budget of the Institute. 

2. 
By  1 March  at  the  latest  following  each  financial  year,  the  Institute's  accounting 
officer  shall  communicate  the  provisional  accounts  to  the  Commission's  accounting  officer 
together with a report on the budgetary and financial management for that financial year. The 
Commission's accounting officer shall consolidate the provisional accounts of the institutions 
and decentralised bodies in accordance with Article 128 of the general Financial Regulation. 

By 31 March at the latest following each financial year, the Commission's accounting 
3. 
officer  shall  forward  the  Institute's  provisional  accounts  to  the  Court  of  Auditors,  together 
with a report on the budgetary and financial management for that financial year. The report on 
the budgetary and financial management for that financial year shall also be forwarded to the 
European Parliament and the Council. 

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4. 
On  receipt  of  the  Court  of  Auditors'  observations  on  the  Institute's  provisional 
accounts, pursuant to Article 129 of the general Financial Regulation, the Director shall draw 
up  the  Institute's  final  accounts  under  his  own  responsibility  and  forward  them  to  the 
Management Board for an opinion. 

5. 

The Management Board shall deliver an opinion on the Institute's final accounts. 

6. 
The  Director  shall,  by  1  July  at  the  latest  following  each  financial  year,  forward  the 
final  accounts  to  the  European  Parliament,  the  Council,  the  Commission  and  the  Court  of 
Auditors, together with the Management Board's opinion. 

7. 

The final accounts shall be published. 

The  Director  shall  send  the  Court  of  Auditors  a  reply  to  its  observations  by 

8. 
30 September at the latest. He shall also send this reply to the Management Board. 

The  Director  shall  submit  to  the  European  Parliament,  at  the  latter's  request,  any 
9. 
information required  for  the  smooth  application of the discharge procedure for the  financial 
year in question, as laid down in Article 146(3) of the general Financial Regulation. 

The  European  Parliament,  on  a  recommendation  from  the  Council  acting  by  a 
10. 
qualified  majority,  shall,  before  30  April  of  year  N  +  2,  give  a  discharge  to  the  Director  in 
respect of the implementation of the budget for year N. 

11. 
The  financial  rules  applicable  to  the  Institute  shall  be  adopted  by  the  Management 
Board  after  the  Commission  has  been  consulted.  They  may  not  depart  from  Commission 
Regulation  (EC,  Euratom)  No  2343/2002  of  19 November 2002  on  the  framework 
Financial Regulation  for  the  bodies  referred  to  in  Article 185  of  Council  Regulation 
(EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of 
the European Communities unless specifically required for the Institute's operation and with 
the Commission's prior consent. 

Article 16 

Languages  

The  provisions  laid  down  in  Regulation  No  1  of  15  April  1958  determining  the 

1. 
languages to be used in the European Economic Community29 shall apply to the Institute.  

The translation services required for the functioning of the Institute shall, in principle, 

2. 
be provided by the Translation Centre for the Bodies of the European Union30. 

29 
30 

OJ 17, 6.10.1958, p. 385/58, as last amended by the 2003 Act of Accession. 
Council Regulation (EC) No 2965/94 of 28 November 1994 setting up a Translation Centre for bodies 
of the European Union (OJ L 314, 7.12.1994, p. 1), as last amended by Regulation (EC) No 1645/2003 
(OJ L 245, 29.9.2003, p. 13). 

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Article 17 

Privileges and immunities 

The Protocol on the Privileges and Immunities of the European Communities shall apply to 
the Institute. 

Article 18 

Liability 

The contractual liability of the Institute shall be governed by the law applicable to the 

1. 
contract in question. 

The  Court  of  Justice  shall  have  jurisdiction  pursuant  to  an  arbitration  clause  contained  in  a 
contract concluded by the Institute. 

2. 
In  the  case  of  non-contractual  liability,  the  Institute  shall,  in  accordance  with  the 
general principles common to the laws of the Member States, make good any damage caused 
by the Institute or its servants in the performance of their duties. 

The Court of Justice shall have jurisdiction in disputes relating to compensation for any such 
damage. 

Article 19 

Participation of third countries 

The  Institute  shall  be  open  to  the  participation  of  countries,  which  have  concluded 
1. 
agreements with the European Community by virtue of which they have adopted and applied 
Community legislation in the field covered by this Regulation. 

Arrangements  shall  be  made  under  the  relevant  provisions  of  those  agreements, 
2. 
specifying in particular the nature, extent and manner in which these countries will participate 
in  the  Institute's  work,  including  provisions  relating  to  participation  in  the  initiatives 
undertaken  by  the  Institute,  financial  contributions  and  staff.  As  regards  staff  matters,  these 
agereements must, at all events, be in accordance with the Staff Regulations of officials of the 
European Communities and the Conditions of employment of other servants of the European 
Communities. 

Article 20 

Evaluation 

1. 
By  the  end  of  the  third  year  following  the  entry  into  force  of  this  Regulation,  the 
Institute shall commission an independent external evaluation of its achievements on the basis 
of terms  of  reference issued by  the Management Board  in agreement with  the Commission. 
The evaluation shall assess the impact of the Institute on the promotion of gender equality and 

EN 

22 

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shall include an analysis of the synergy effects. It will particularly address the possible need 
to  modify  or  extend  the  tasks  of  the  Institute,  including  the  financial  implications  of  any 
extension of the tasks. The evaluation shall take into account the views of the stakeholders, at 
both Community and national level. 

2. 
The Management Board, in agreement with the Commission, will decide the timing of 
future  evaluations,  taking  into  account  the  results  of  the  evaluation  report  mentioned  in  the 
previous paragraph. 

Article 21 

Review clause 

The  Management  Board  shall  examine  the  conclusions  of  the  evaluation  mentioned  in  the 
previous  article  and  issue  to  the  Commission  such  recommendations  as  may  be  necessary 
regarding  changes  in  the  Institute,  its  working  practices  and  the  scope  of  its  mission.  The 
Commission  shall  forward  the  evaluation  report  and  the  recommendations  to  the  European 
Parliament, the Council, the European Economic and Social Committee and the Committee of 
the  Regions  and  make  them  public.  After  examination  of  the  evaluation  report  and  the 
recommendations,  the  Commission  may  submit  any  proposals  for  amendments  to  this 
Regulation which it deems necessary. 

Article 22 

Administrative control 

The operations of the Institute are subject to the supervision of the Ombudsman in accordance 
with the provisions of Article 195 of the Treaty. 

Article 23 

Start of the Institute's activities 

The  Institute  shall  be  operational  within  twelve  months  of  the  entry  into  force  of  this 
Regulation. 

Article 24 

Entry into force 

This Regulation shall enter into force on the 20th day following that of its publication in the 
Official Journal of the European Union.  

This Regulation shall be binding in its entirety and directly applicable in all Member States. 

EN 

23 

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Done at Brussels, 

For the Council 
The President

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24 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

NAME OF THE PROPOSAL: Proposal for a Council Regulation establishing a 
European Institute for Gender Equality 

2. 

ABM / ABB FRAMEWORK 

Policy Area(s) concerned and associated Activity/Activities: 

•  Police area: 04 Employment and Social Affairs 

•  Activity: 04 05 Equal Opportunities for Women and Men 

3. 

BUDGET LINES 

3.1. 

From 2007 and onwards a new budget heading with two budget lines will be created: 

- 04 05 04 01 : European Institute for gender equality - Subsidy to titles 1 & 2 

- 04 05 04 02 : European Institute for gender equality – Subsidy to title 3 

3.2. 

Duration of the action and of the financial impact: 1 January 2007 – 31 December 
2013 

From 2007 onwards the allocation of appropriations will depend on the new financial 
perspectives  2007-2013.  The  annual  amounts  retained  for  this  period  are  purely 
indicative. 

3.3. 

Budgetary characteristics (add rows if necessary):  

Budget 
line 

Type of expenditure 

New 

EFTA 
contribution 

Contributions 
from applicant 
countries 

Heading in 
financial 
perspective 

Non-
comp 

Diff31 

NO 

YES/NO 

(open, 
decision of 
the 
Management 
Board) 

YES/NO 

(open, 
decision of the 
Management 
Board) 

No [1A] 

31 

Differentiated appropriations. 

EN 

25 

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4. 

SUMMARY OF RESOURCES 

4.1. 

Financial Resources 

4.1.1. 

Summary of commitment appropriations (CA) and payment appropriations (PA) 

EUR million (to 3 decimal places) 

Section 
no. 

Expenditure 
type 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

Total 

Subsidy for Title 3 Schedule of commitment/payment appropriations 

Commitment/Pay
ments 
Appropriations 
(CA/PA) 

8.1 

a 

2,19 

3,5 

3,625  3,625  3,741 

3,63 

3,83 

24,141 

Subsidy for Titles 1 and 2 Schedule of commitment/payment appropriations 

8. 

c 

2,31 

2,925  3,575  3,875  4,159 

4,57 

4,67 

26,084 

TTOOTTAALL  RREEFFEERREENNCCEE  AAMMOOUUNNTT  

44,,55  

66,,442255  

77,,22  

77,,55  

77,,99  

88,,22  

88,,55  

5500,,222255  

Commitment 
appropriations  

Payment 

appropriations 

4,5 

6,425 

7,2 

7,5 

7,9 

8,2 

8,5 

50,225 

4,5 

6,425 

7,2 

7,5 

7,9 

8,2 

8,5 

50,225 

Administrative expenditure not included in reference amount32  

0,162  0,165  0,168  0,23 

0,234  0,238  0,238  1,435 

0,2 

0,1 

0,1 

0,1 

0,11 

0,11 

0,12 

0,84 

Human  resources 
associated 
and 
expenditure 
(NDA) 

Administrative 
than 
costs,  other 
resources 
human 
and 
associated 
costs,  not  included 
in 
reference 
amount (NDA) 

8.2.5 

d 

8.2.6 

e 

32 

Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. 

EN 

26 

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Total indicative financial cost of intervention  

4,862 

6,69 

7,468 

7,83 

8,248 

8,548 

8,858 

52,5 

4,862 

6,69 

7,468 

7,83 

8,248 

8,548 

8,58 

52,5 

TOTAL 
CA 
including  cost  of 
Human Resources 

a+c+d+e 

TOTAL 
PA 
including  cost  of 
Human Resources 

b+c+d+e 

Co-financing details 

If  the  proposal  involves  co-financing  by  Member  States,  or  other  bodies  (please  specify 
which),  an  estimate  of  the  level  of  this  co-financing  should  be  indicated  in  the  table  below 
(additional  lines  may  be  added  if  different  bodies  are  foreseen  for  the  provision  of  the  co-
financing): 

EUR million (to 3 decimal places) 

Year n 

n + 1 

n + 2 

n + 3 

n + 4 

n  +  5 
and 
later 

Total 

Co-financing body 

…………………… 

TOTAL CA including co-
financing 

Yea
r n 

f 

a+c
+d
+e+
f 

4.1.2.  Compatibility with Financial Programming 

Proposal  is  compatible  with  the  Commission's  proposals  for  the  new  financial 

x 
perspective 2007-2013 (heading 1a). 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 

(cid:133) 
perspective. 

Proposal  may  require  application  of 

(cid:133) 
Agreement33 (i.e. flexibility instrument or revision of the financial perspective). 

the  provisions  of 

the  Interinstitutional 

4.1.3.  Financial impact on Revenue  

x 

(cid:133) 

Proposal has no financial implications on revenue 

Proposal has financial impact – the effect on revenue is as follows: 

33 

See points 19 and 24 of the Interinstitutional agreement. 

EN 

27 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
NB: All details and observations relating to the method of calculating the effect on revenue 
should be shown in a separate annex. 

Budget line 

Revenue 

EUR million (to one decimal place) 

Situation following action 

[n+1]

[n+2]

[n+3]  [n+4]  [n+5]34

Prior to
action 
[Year 
n-1] 

[Year 
n] 

a) Revenue in absolute terms 

b) Change in revenue 

 ∆ 

(Please specify each revenue budget line involved, adding the appropriate number of rows 
to the table if there is an effect on more than one budget line.) 

4.2. 

Agency Human Resources FTE (including officials, temporary and external staff) – 
see detail under 8.2.1. 

Annual requirements  2007 

2008  2009 

2010 

2011 

2012 

2013 

15 

20 

23 

25 

27 

30 

30 

number 

Total 
of 
statutory  personnel 
of 
proposed 
the 
Institute 

5. 

CHARACTERISTICS AND OBJECTIVES 

Details  of  the  context  of  the  proposal  are  required  in  the  Explanatory  Memorandum. 
This section of the Legislative Financial Statement should include the following specific 
complementary information: 

5.1. 

Need to be met in the short or long term: 

The Commission Report on equality between women and men35 presented to and endorsed by 
the European Council in March 2004 confirms that there is a positive trend towards narrowing 
the gaps between women and men in several policy areas, however progress is too slow and 
enhanced efforts are necessary as significant gender gaps still exist in most policy fields. In 
order to assist the Community institutions and the Member States to make further progress in 
the area of gender equality policy, in particular in an enlarged Union, reliable and comparable 
data,  dialogue  at  European  level,  appropriate  methodological  tools,  awareness  raising 
activities and collection and dissemination of information across the Union, are essential.  

There is no existing structure which could provide the Community institutions, in particular 
the  Commission  and  the  Member  States  with  such  support  in  a  comprehensive  way.  If  no 
action  is  taken,  the  potential  to  improve  the  implementation  of  this  priority  policy  area  and 

34 
35 

Additional columns should be added if necessary i.e. if the duration of the action exceeds 6 years. 
Report on equality between women and men - COM(2004) 115, 19.2.2004. 

EN 

28 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
also to bring Europe closer to the citizens through raising awareness will not be availed of and 
progress in relation to the achievement of gender equality in the European Union will remain 
slow,  in  particular,  in  the  context  of  a  Union  with  25  Member  States.  The  Explanatory 
memorandum (chapters 2 and 3) and the ex-ante-evaluation explain in detail the reasons why 
there is a need for an Institute. 

5.2. 

Value-added  of  Community  involvement  and  coherence  of  the  proposal  with  other 
financial instruments and possible synergy 

An  appropriate  structure  will  lead  to  an  improved  understanding  throughout  the  EU  of 
structural  discrimination  and  practices  which  lead  to  inequality;  reinforce  the  capacity  of 
relevant  stakeholders  at  national  and  EU  level  through  the  sharing  of  knowledge,  data  and 
information  on  best  practices;  and  ensure  greater  visibility  through  the  dissemination  of 
information to EU citizens. Only an Institute at European level can by definition execute these 
tasks. 

The  assignment  of  tasks  related  to  the  collection,  analysis  and  dissemination  of  data  and 
information,  the  development  of  methodological  tools  and  the  organisation  of  awareness 
raising activities to the proposed Institute would enable the Commission to focus on its core 
functions  in  particular  the  development  of  policy  and  the  effective  monitoring  of  the 
implementation of the Community acquis, the organisation of policy oriented events, etc. and 
therefore to make better use of its limited human resources.  

At  the  same  time  the  establishment  of  a  permanent  specialised  agency  will  facilitate  the 
building  up  of  appropriate  expertise  and  ensure  the  effective  and  efficient  use  of  resources. 
The involvement of the Social Partners and NGOs at EU level in the Management Board and 
of  specialised  experts  in  the  Advisory  Forum  will  facilitate  co-operation  and  exchange  of 
know-how, and the creation of a documentation centre open to the public should ensure that 
the  work  of  the  Institute  is  widely  disseminated  throughout  the  Union  and  will  have  a 
multiplier  effect.  The  Commission  proposal  will  put  a  number  of  mechanisms  in  place  in 
order to ensure coherence with other relevant Community activities and to avoid overlap and 
to ensure the best use of the resources, given the limitations of the budget. In particular: 

•  the  proposed  Regulation  will  provide  for  co-operation  between  the  Institute  and  other 
relevant Community agencies. For example, the Directors of these agencies will be invited 
to attend the meetings of the Management Board of the Institute, as observers. In addition, 
"memoranda of understanding" could also be signed to define possible areas of synergies 
among the agencies. These are common practices, successfully developed for ex. between 
the Foundation for the Improvement of Living and Working Conditions and the European 
Agency for Safety and Health at Work.  

•  the work programme of the Institute will be in line with the Community priorities in this 
policy area and the work of the Commission, including its statistical and research work. 

•  the  Institute's  activities  will  be  distinct  from  those  proposed  under  the  gender  equality 
strand of PROGRESS, which are intended to support the Commission in the carrying out 
of  its  core  tasks  (shaping  new  policies  and  ensuring  the  effective  implementation  of  the 
acquis.  The  Commission  proposed  a  relatively  modest  amount  for  the  activities  under 
Progress (8% of the total budget, € 54.5m over 7 years), in order to make provision for the 
budget of the Institute (€ 52.5m over 7 years). These two amounts together represent the 
current level of expenditure in the area of gender equality in the field of employment and 

EN 

29 

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social  affairs,  in  accordance  with  the  request  of  the  Council  for  a  budgetary  neutral 
proposal. 

5.3. 

Objectives, expected results and  related indicators of the  proposal in the  context of 
the ABM framework 

The objective of the Institute is to serve as a technical support to the European institutions, in 
particular  the  Commission  and  the  Member  States,  by  providing  them  with  the  necessary 
objective,  reliable  and  comparable  at  European  level  information  and  data  as  well  as 
methodological tools. The Institute's role is also to promote the visibility of gender equality 
through  the  development  of  awareness  raising  and  dissemination  of  information  activities, 
including the creation of a documentation centre addressed to the stakeholders and the public 
at large. 

Chapter  8  (details  of  resources)  presents  the  objectives  in  operational  terms  and  also  gives 
information  on  the  expected  output  and  related  indicators,  where  possible.  Only  after  the 
establishment  of  the  Institute  and  the  adoption  by  the  Management  Board  of  its  annual  and 
rolling  programme,  will  it  be  possible  and  necessary  to  establish  a  real  link  between  the 
operational  activities  and  the  relevant  financial  and  human  resources  necessary  to  carry  out 
these activities. [Chapter 6.1 (monitoring system) describes the responsibilities of the Director 
in this respect.] 

5.4. 

Method of Implementation (indicative) 

Show below the method(s)36 chosen for the implementation of the action. 

x 

ٱ 

x 

ٱ 

x 

ٱ 

ٱ 

ٱ 

ٱ 

ٱ 

36 

Centralised Management 

Directly by the Commission 

Indirectly by delegation to: 

Executive Agencies 

Bodies set up by the Communities as referred to in art. 185 of the Financial Regulation 

National public-sector bodies/bodies with public-service mission 

Shared or decentralised management 

With Member states 

With Third countries 

Joint management with international organisations (please specify) 

If  more  than  one  method  is  indicated  please  provide  additional  details  in  the  "Relevant  comments" 
section of this point. 

EN 

30 

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6. 

MONITORING AND EVALUATION 

6.1. 

Monitoring system 

The Director of the Institute will be responsible for the adequate follow-up of the information 
which must be collected, from the start of each action, on the inputs, outputs and results of the 
intervention. In practice this means (i) identifying the indicators for inputs, outputs and results 
and (ii) putting in place methods for the collection of data.  

The  Director  will  be  responsible  for  the  implementation  of  effective  monitoring  and 
evaluation  of  the  performance  of  the  Institute  against  its  objectives  according  to 
professionally  recognised  standards  and  shall  report  annually  to  the  Management  Board  on 
the results of the evaluation (Art.11 (2) (e)). 

The  Director  will  prepare  an  annual  report  (Article  3(e))  on  the  activities  of  the  Institute 
which will compare, in particular, the results achieved with the objectives of the annual work 
programme; this report, following adoption by the Management Board, will be forwarded by 
15 June at the latest to the European Parliament, the Council, the Commission and the Court 
of Auditors.  

6.2. 

Evaluation 

6.2.1.  Ex-ante evaluation 

The ex-ante evaluation supporting this proposal has been conducted, in the second semester of 
2004, by the Commission Services in charge of the policy area of equality between men and 
women,  in  particular  DG  Employment,  Social  Affairs  and  Equal  Opportunities.  It  is  based 
mainly on the Feasibility Study for a European Gender Institute, 200237, carried out on behalf 
of  the  Commission,  the  Commission  Annual  Report  on  equality  between  women  and  men, 
200438,  the  European  Parliament  report  on  the  Role  of  a  Future  European  Gender  Institute, 
200439,  the  external  evaluation  and  the  Commission  interim  evaluation  of  the  Programme 
relating  to  the  Community  Framework  Strategy  on  Gender  Equality  2001-200540,as  well  as 
the Meta-Evaluation Report on the Community Agency System, 200341 and the evaluations of 
the  functioning  of  other  agencies  mainly  the  European  Monitoring  Centre  on  Racism  and 
Xenophobia42 and the European Agency for Safety and Health at Work43. 

37 

38 

39 

40 

41 
42 

43 

European Commission Feasibility Study for a European Gender Institute (conducted by PLS Ramboll 
Management, DK, 2002). 
Report  from  the  Commission  to  the  Council,  the  European  Parliament,  the  European  Economic  and 
Social Committee and the Committee of the Regions - COM(2004) 115, 19.2.2004. 
Report  on  the  Role  of  a  Future  European  Gender  Institute,  A  study  for  the  European  Parliament,  by 
Yellow Window Management Consultants, a division of eadc n.v./s.a. 
Commission Staff Working Document, Interim evaluation Report from the Commission to the Council, 
the  European  Parliament,  the  European  Economic  and  Social  Committee  and  the  Committee  of  the 
Regions on the Programme relating to the Community Framework Strategy on Gender Equality 2001-
2005 - SEC(2004) 1047, 11.8.2004. 
European Commission, Budget Directorate General, 15.9.2004. 
Communication from the Commission on the activities of the European Monitoring Centre on Racism 
and Xenophobia, together with proposals to recast Council Regulation (EC) 1035/97 - COM(2003) 483, 
5.8.2004. 
Communication from the Commission on the evaluation of the European Agency for Safety and Health 
at Work accompanied by a Proposal for a Council Regulation amending Regulation (EC) No 2062/94 
establishing a European Agency for Safety and Health at Work - COM(2004) 50, 23.4.2004. 

EN 

31 

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6.2.2.  Measures  taken  following  an  intermediate/ex-post  evaluation  (lessons  learned  from 

similar experiences in the past) 

As  indicated  above,  the  Commission's  proposal  is  based  on  lessons  learned  from  similar 
experiences in the past (see chapter 5 of the ex-ante evaluation for details).  

6.2.3.  Terms and frequency of future evaluation 

By  the  end  of  the  third  year  following  the  entry  into  force  of  this  Regulation,  the  Institute 
shall  commission  an  independent  external  evaluation  of  its  achievements,  on  the  basis  of 
terms of reference drawn up by the Management Board in agreement with the Commission. 
The Commission shall forward the evaluation report accompanied by the recommendations of 
the  Management  Board  to  the  European  Parliament,  the  Council,  the  Economic  and  Social 
Committee and the Committee of the Regions and make them public. After assessment of the 
evaluation  report  and  the  recommendations,  the  Commission  may  submit  any  proposals  for 
amendments to this Regulation which it deems necessary.  

7. 

ANTI-FRAUD MEASURES 

The  financial  rules  applicable  to  the  Institute  shall  be  adopted  by  the  Management  Board 
following  consultation  with  the  Commission.  They  may  not  depart  from  Commission 
Regulation  (EC,  Euratom)  No  2343/2002  of  19 November 2002  on  the  framework 
Financial Regulation  for  the  bodies  referred  to  in  Article 185  of  Council  Regulation 
(EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of 
the European Communities44 unless specifically required for the Institute's effective operation 
and  with  the  Commission's  prior  consent.  In  accordance  with  Art.71  of  Commission 
Regulation  2343/2002,  the  Institute  shall  have  an  internal  auditing  function  which  must  be 
performed  in  compliance  with  the  relevant  international  standards  while  the  Commission's 
internal auditor will exercise the same powers with respect to the Institute as with respect to 
Commission departments. 

All  measures  developed  by  the  Institute  shall  form  part  of  its  annual  and  mid-term 
programmes  agreed  by  the  Management  Board.  The  Director  shall  be  accountable  for  the 
management  of  his/her  activities  to  the  Management  Board.  In  addition,  controls  by  the 
Commission or the Court of Auditors of the European Communities may be carried out on the 
basis of documents or on the spot. 

44 

OJ L 357, 21.12.2002, p. 72; Corrigendum: OJ L 2, 7.1.2003, p. 39. 

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32 

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8. 

DETAILS OF RESOURCES  

Breakdown 

2007 

2008 

2009 

2010 

2011 

2012 

2013 

Total 

Staff full costl 

1.080 

1.925 

2.576 

2.875 

3.159 

3.57 

3.66 

18,845 

Commitments (in € million to three decimal places) 

(10x 

(17.5 

x 

(23 

x 

(25 

x 

(27 

x 

(30 

x 

(30 

x 

0.108) 

0.110) 

0,112) 

0,115) 

0,117) 

0,119) 

0,122) 

Other 

Administrative 

1,23 

1 

0,999 

1 

1 

1 

1.01 

7,24 

expenditure 

Total Titles 1 and 2 

2,31 

2,925 

3,575 

3,875 

4,159 

4,57 

4,67 

26,084 

Operational  activities  (Title 

2.19 

3.5 

3.625 

3.625 

3.741 

3.63 

3.83 

24,141 

3)  

TOTAL  4,5 

6,425 

7.2 

7.5 

7.9 

8.2 

8.5 

50,225 

This table is based on the following assumptions: 

•  For  2007  the  full  cost  per  official  or  temporary  staff  is  €  108,000.  This  amount 
include personnel costs and administrative expenditure (buildings, IT, etc). From 
2008 an annual deflator of 2 % is used. 

•  15 persons will be recruited for the first year on average by mid year so the staff is 

half of 15; 

•  for the first year the administrative costs are higher than the following year due to 

the costs of settlement; 

•  for the second year 15 persons will work for all year and 5 other will be recruited 

on average by mid-year, so the staff is 17,5. 

Overall financial impact of Institute human's resources 

Year 2007 

Type of human resources Amount in euro Method of calculation 

Agents 

Total 

810 000 

810 000 

108 000 x 10 

The amounts represent a total expenditure over 12 months for an average on 10/15 
permanent posts because of the difficulty of recruiting in the first year. 

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33 

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Year 2008 

Type of human resources Amount in euro Method of calculation 

Agents 

Total 

1 925 000 

110 000 x 17,5 

1 925 000 

The amounts represent a total expenditure over 12 months for an average of 17,5/20 
permanent posts because of the difficulty of recruiting five persons during the year. 

Total  subsidy  of  the  Institute's  administrative  expenditure  for  the  first  three 
years. 

The  subsidy  of  administrative  expenditure  will  be  covered  by  an  operational 
heading of the Community budget (4 05 04 01) 

Million EUR 

Year 2007 

Year 2008 

Year 2009 

Total  Years 
2007-2009 

Human resources 

Calculation basis 

15 

10 

20 

17,5 

23 

23 

23 

23 

1 080 000 

1 925 000 

2 576 000 

5 311 000 

Annual cost of human 
resources 

Other  administrative 
expenditure 

Missions 

200 000 

150 000 

150 000 

500 000 

Management 
Board 
and  Advisory  Forum 
meetings 

300 000 

300 000 

300 000 

900 000 

Interpreting/Translation 

650 000 

500 000 

500 000 

1 650 000 

Other 
expenditure 

administrative 

80 000 

50 000 

49 000 

179 000 

Total 
administrative 
expenditure 

other 

1 230 000 

1 000 000 

999 000 

3 229 000 

Total 

2 310 000 

9 925 000 

3 575 000 

8 810 000 

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34 

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TABLE: Estimate of human resources - Breakdown by areas of activity and category 

ACTIVITIES  

A 

B 

C 

D 

(a) Administration 

Management (this item includes the Director). 

Human and financial resources 

3 

1 

0,5 

0,5 

5 

(b) Operational tasks: 

1 

0,5 

0,25 

0,25 

2 

7 

1 

1 

2 

1 

0,25 

0,25 

0,25 

0,25 

2 

4 

1 

1 

1 

1 

1 

3 

4 

Information/IT 

Legal tasks 

TOTAL (a) 

Objective 1 

Objective 2 

Objective 3 

Objective 4 

Objective 5 

TOTAL (b) 

TOTAL (a) + (b) 

Description of tasks: 

•  Collect  information  and  data  on  gender  equality  situation,  policies  and  practices 
within  the  European  Union  through  administrations,  NGOs,  experts  ;.carry  out 
surveys, when necessary; 

•  Record this information eventually in a common database; 

•  Analyse the information gathered directly or by experts, publish and disseminate 

results of such analysis, 

•  Develop methods to improve the comparability, objectivity and reliability of data 
on  gender  equality  at  Community  level;  develop  analyse  and  evaluate  relevant 
methodological  tools;  develop  common  standards  for  the  establishment  and 
collection of those data, 

EN 

35 

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•  Prepare and organise meetings of experts on legal, economical and social aspects 

of gender equality;  

•  Organise  conferences,  round  tables  and  meetings  at  European  level  on  topics 

directly relevant for gender equality;  

•  Organise campaigns for gender equality promotion in the European medias; 

•  Edit, publish and distribute results of studies and other information (annual report, 
magazine, posters, videos, CD ROM, etc.) and organise a public library on gender 
equality research;  

•  Edit  publish  and  distribute  reports  and  conclusions  based  on  the  results  of  the 

studies and meetings organised, 

•  Set and coordinate on internet an information network on issues related to equality 
between  women  and  men:  the  Institute  shall  establish  permanent  co-operation 
with  the  relevant  academic,  research,  governmental  and  non-  governmental 
organisations at national level in each Member State; 

•  Disseminate  best  practices  and  the  results  of  concrete  cooperation,  be  it  through 
the organization of conferences and seminars, the publication of booklets or other 
information materials and/ or the use of electronic means of communication; 

•  Develop  training  material  on  gender  equality  aspects  for  Member  states 
administrations and organisations involved in gender equality policies or wishing 
to develop actions in this field, 

•  Launch  call  for  tenders  and  proposals  for  the  relevant  actions,  manage  contracts 
and  grant  agreements,  proceed  to  commitments  and  payments,  evaluate  results 
and outputs, 

•  Organise meetings of the Management Board and the Advisory Forum. 

EN 

36 

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8.1. 

Objectives of the proposal in terms of their financial cost 

Commitment appropriations in EUR million (to 3 decimal places) 

(Headings  of  Objectives,  actions  and 
outputs should be provided) 

Cost 
year 
2007 

Cost year 
2008 

Cost year 
2009 

Cost year 
2010 

Cost year 
2011 

Cost year 
2012 

Cost year 
2013 

Total 

Number 
of 
output 

OPERATIONAL  OBJECTIVE  No.1 
45… Provision of technical support to 
Community  Institutions,  mainly  the 
Commission  and  the  Member  States: 
the  European 
in 
particular: 

Institute  will 

 Action  1:  collect,  record  and 
analyse  information  and  data; 
develop methods to improve the 
comparability,  objectivity  and 
reliability of data at Community 
level  by  establishing;  develop, 
analyse  and  evaluate  relevant 
methodological tools; carry out, 
when appropriate, surveys. 

 - Output : This post appropriation 
is intended to cover the specific 
reports which will contribute to 
the implementation of the work 
programme and will necessitate 
external  contractors  .It  is  also 
intended to cover the setting-up 
of 
co-ordination 
and 
appropriate  tools  for  the  collect 
of data.  

2: 

organise,  where 
Action 
appropriate, meetings of experts 
to support research work. 

 -  Output  :  This  post  appropriation  is 
intended  to  cover  all  the  costs  relevant 
to the above-mentioned meetings.  

0.658 

1.048 

1.027 

1.027 

1.06 

1.028 

1.085 

14 

7.232 

0.048 

0.105 

0.103 

0.103 

0.106 

0.103 

0.108 

7 

0.723 

Sub-total Objective 1 

0.706 

1.153 

1.13 

1.13 

1.166 

1.131 

1.193 

21 

7.955 

OPERATIONAL  OBJECTIVE  No.2 
…  Promotion  of  networking  of 
stakeholders 
at 
and 
European 
the  European 
Institute will: 

dialogue 

level: 

 Action  organise  with  relevant 
conferences, 
stakeholders 
round-tables, 
and 
meetings at European level  

seminars, 

0.470 

0.786 

0.77 

0.77 

0.795 

0.771 

0.814 

14 

5.424 

45 

As described under Section 5.3. 

EN 

37 

   EN 

 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
                                                 
(Headings  of  Objectives,  actions  and 
outputs should be provided) 

Cost 
year 
2007 

Cost year 
2008 

Cost year 
2009 

Cost year 
2010 

Cost year 
2011 

Cost year 
2012 

Cost year 
2013 

Total 

Number 
of 
output 

:  This  appropriation 

 -  Output 
is 
intended to cover the organisation of the 
including 
above-mentioned  activities, 
travel 
expenses, 
and 
interpretation costs, etc. 

subsistence 

Sub-total Objective 2 

0.470 

0.786 

0.77 

0.77 

0.795 

0.771 

0.814 

14 

5.424 

of 

dissemination 

OPERATIONAL OBJECTIVE No3 : 
Promotion 
of 
information  and  awareness  -  raising 
activities  to  enhance  visibility  on 
the  European 
gender 
Institute will:  

equality: 

0.219 

0.424 

0.513 

0.513 

0.530 

0.514 

0.542 

7 

3.616 

 Action:  Publish  and  distribute 
the results of the surveys and of 
other  information  activities  and 
products 
report, 
(annual 
magazine,  posters,  videos,  CD 
ROM, etc). It will also set up a 
documentation centre accessible 
to the public. 

 -  Output:  Publication,  editing  and 
distribution  costs  including  databases 
and mailing of results of surveys , other 
information  activities  (annual  report, 
magazine,  posters,  videos,  CD  ROM, 
etc.  and  organisation  of  a  library  on 
gender equality research). 

Sub-total Objective 3 

0.219 

0.424 

0.513 

0.513 

0.530 

0.514 

0.542 

7 

3.616 

OPERATIONAL  OBJECTIVE  No.4 
: 
of 
management structure  

functioning 

Effective 

1  Meetings  of 
 Action 
Management  Board  and 
Advisory Forum. 

the 
the 

0,286 

0,314 

0,314 

0,314 

0,314 

0,314 

0,324 

7 

2,180 

EN 

38 

   EN 

 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
 
 
 
 
 
 
 
 
 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
 
 
 
 
 
 
 
 
 
 
 
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
(Headings  of  Objectives,  actions  and 
outputs should be provided) 

Cost 
year 
2007 

Cost year 
2008 

Cost year 
2009 

Cost year 
2010 

Cost year 
2011 

Cost year 
2012 

Cost year 
2013 

Total 

Number 
of 
output 

and 

 - Output: This appropriation is intended 
expenses 
the  operating 
to 
cover 
subsistence 
travel 
including 
expenses  and  interpretation  costs.(  2 
meeting  for  the  Management  Board  of 
18  members  and  2  meetings  for  the 
consultative  Forum  of  30  persons  per 
year). 

Sub-total Objective 4 

0,286 

0,314 

0,314 

0,314 

0,314 

0,314 

0,324 

2,180 

OPERATIONAL  OBJECTIVE  No.5 
effective 
:  Costs 
implementation of operations  

related 

to 

 Action  1  Mission,  representation 
expenses, etc. 

 - Output: This appropriation is intended 
to cover expenditure on transport, daily 
and 
allowances 
mission 
other 
exceptional 
incurred  by 
expenses 
established  staff  in  the  interest  of  the 
service,  in  accordance  with  the  staff 
regulations 

 Action  2  Cost  of  translation  of 
working 
reports, 
studies, 
documents, leaflets, etc. 

 - Output: This appropriation is intended 
to  cover  the  translation  of  studies, 
reports,  as  well  as  working  documents 
for 
and 
the  Management  Board 
Advisory  Forum  and  for  conferences, 
seminars, 
the  different 
into 
Community  languages.  The  translation 
work  will  mainly  be  carried  out  by  the 
Translation Centre for the bodies of the 
EU in Luxembourg 

etc. 

 Action  3  Interpretation  costs  for 
non-routine conferences  

0.100 

0,169 

0,158 

0,158 

0,165 

0,159 

0,175 

0,985 

0.390 

0.634 

0.719 

0.719 

0.742 

0.720 

0.759 

7 

5.063 

0.019 

0.021 

0.021 

0.021 

0.021 

0.021 

0.022 

7 

0.145 

 - Output: This appropriation is intended 
to  cover  interpreting  services  to  be 
billed  to  the  European  Institute  by  the 
European  Commission. 
is  also 
intended 
the  payment  of 
freelance  interpreters  hired  for  non-
the 
routine  conferences 
Commission 
to  provide 
interpreting. 

for  which 

is  unable 

to  cover 

It 

Sub-total Objective 5 

0.509 

0.954 

0.944 

0.945 

0.975 

0.946 

0.998 

6.654 

TOTAL COST 

2.190 

3.500 

3.624 

3.625 

3.741 

3.630 

3.830 

24;140 

EN 

39 

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8.2. 

Administrative Expenditure 

8.2.1.  Number and type of human resources 

Types of 
post 

Staff to be assigned to management of the action using existing and/or additional 
resources (number of posts/FTEs) 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5 

A*/AD 

B*,C*/AST 

Officials 
or 
temporary 
staff46 
(XX 01 
01) 

Staff  financed47  by  art. 
XX 01 02 

Other staff48 financed by 
art. XX 01 04/05 

TOTAL 

8.2.2.  Description of tasks deriving from the action 

8.2.3. 

Sources of human resources (statutory) 

(When more than one source is stated, please indicate the number of posts originating from 
each of the sources) 

Posts  currently  allocated  to  the  management  of  the  programme  to  be  replaced  or 

(cid:133) 
extended 

(cid:133) 

(cid:133) 

Posts pre-allocated within the APS/PDB exercise for year n 

Posts to be requested in the next APS/PDB procedure 

Posts to be redeployed using existing resources within the managing service (internal 

(cid:133) 
redeployment) 

Posts required for year n although not foreseen in the APS/PDB exercise of the year in 

(cid:133) 
question 

8.2.4.  Other  Administrative  expenditure  included  in  reference  amount  (XX  01  04/05  – 

Expenditure on administrative management) 

EUR million (to 3 decimal places) 

46 
47 
48 

Cost of which is NOT covered by the reference amount. 
Cost of which is NOT covered by the reference amount. 
Cost of which is included within the reference amount. 

EN 

40 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Budget line 

(number and heading) 

Year 
n 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n+5  

and 
later 

TOTAL 

Technical 

1 
and 
assistance (including related staff costs) 

administrative 

 Executive agencies49 

Other 
assistance  

technical 

and 

administrative 

 - intra muros  

 - extra muros 

 Total  Technical  and  administrative 
assistance 

8.2.5.  Financial cost of human resources and associated costs not included in the reference 

amount 

EUR million (to 3 decimal places) 

Type of human resources 

Year n 

Year n+1 

Year n+2 

Year n+3 

Year n+4 

Year n+5  

and later 

0.162 

0.165 

0.168 

0.230 

0.234 

0.238 

(1.5 x 0,108) 

(1.5 x 110) 

(1.5 x 0,112) 

(2 x 0,115) 

(2 x 0,117) 

(2 x 0,119)2 

0.162 

0.165 

0.168 

0.23 

0.234 

0.238 

Officials  and  temporary 
staff (04 05 01) 

Staff financed by Art XX 
01  02  (auxiliary,  END, 
contract staff, etc.) 

(specify budget line) 

Total cost of Human 
Resources and 
associated costs (NOT 
in reference amount) 

This  is  the  cost  of  the  staff  devoted  to  evaluation,  control  and  coordination  of  the  Institute 
within the Commission. 

Calculation – Officials and Temporary agents 

Reference should be made to Point 8.2.1, if applicable 

49 

Reference should be made to the specific legislative financial statement for the Executive Agency(ies) 
concerned. 

EN 

41 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Persons/year  for  control,  budget  drafting  and  funding  and  coordination  between  the 
Commission and the Agency. 

Calculation – Staff financed under art. XX 01 02 

Reference should be made to Point 8.2.1, if applicable 

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42 

   EN 

 
 
 
 
8.2.6  Other administrative expenditure not included in reference amount 

EUR million (to 3 decimal places) 

Year 
n+1 

Year 
n+2 

Year 
n+3 

Year 
n+4 

Year 
n 

Year 
n+5 

and 
later 

TOTAL 

 XX 01 02 11 01 – Missions 

0,2 

0,1 

0,1 

0,1 

0,11 

0,11 

0,72 

 XX 01 02 11 02 – Meetings & Conferences 

 .57XX 01 02 11 03 – Committees50  

 XX 01 02 11 04 – Studies & consultations 

 XX 01 02 11 05 - Information systems 

Total  Other  Management  Expenditure 
(XX 01 02 11) 

Other  expenditure  of  an  administrative 
nature  (specify  including  reference  to  budget 
line) 

Total Administrative expenditure, other 
than human resources and associated 
costs (NOT included in reference 
amount) 

0,2 

0,1 

0,1 

0,1 

0,11 

0,11 

0,72 

Calculation – Other administrative expenditure not included in reference amount 

The  needs  for  human  and  administrative  resources  shall  be  covered  within  the  allocation 
granted to the managing DG in the framework of the annual allocation procedure. 

50 

Specify the type of committee and the group to which it belongs. 

EN 

43 

   EN