Agreement between the European Union and the Republic of Iceland establishing a framework for the participation of the Republic of Iceland in the European Union crisis-management - Declarations
Date: 2005-02-21
Institutions: European Union, Iceland
Subjects: Iceland, agreement (EU), common foreign and security policy, crisis management

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Official Journal of the European Union

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between the European Union and the Republic of Iceland establishing a framework for the
participation of the Republic of Iceland in the European Union crisis-management

AGREEMENT

THE EUROPEAN UNION,

of the one part, and

THE REPUBLIC OF ICELAND,

of the other part,

hereinafter referred to as ‘the Parties’,

Whereas:

(1)

(2)

(3)

(4)

(5)

(6)

(7)

The European Union (EU) may decide to take action in the field of crisis management.

The European Union will decide whether third States will be invited to participate in an EU crisis-
management operation. The Republic of Iceland may accept the invitation by the European Union and
offer its contribution. In such case, the European Union will decide on the acceptance of the proposed
contribution of the Republic of Iceland.

If the European Union decides to undertake a military crisis-management operation with recourse to
NATO assets and capabilities, the Republic of Iceland may express its intention in principle of taking
part in the operation.

The European Council at Brussels on 24 and 25 October 2002 agreed modalities for implementation
of the provisions agreed by the Nice European Council on 7 to 9 December 2000 on the involvement
of the non-EU European NATO members in EU-led crisis management.

Conditions regarding the participation of the Republic of Iceland in EU crisis-management operations
should be laid down in an Agreement establishing a framework for such possible future participation,
rather than defining these conditions on a case-by-case basis for each operation concerned.

Such an Agreement should be without prejudice to the decision-making autonomy of the European
Union, and should not prejudge the case-by-case nature of the decisions of the Republic of Iceland to
participate in an EU crisis-management operation.

Such an Agreement should only address future EU crisis-management operations and should be with-
out prejudice to possible existing agreements regulating the participation of the Republic of Iceland in
an already deployed EU crisis-management operation,

HAVE AGREED AS FOLLOWS:

SECTION I

GENERAL PROVISIONS

Article 1

Decisions relating to the participation

operation, and once the Republic of Iceland has decided to par-
ticipate, the Republic of Iceland shall provide information on its
proposed contribution to the European Union.

2. Where the European Union has decided to undertake a mili-
tary crisis-management operation with recourse to NATO assets
and capabilities, the Republic of Iceland will inform the European
Union of any intention to participate in the operation, and sub-
sequently provide information on any proposed contribution.

Following the decision of the European Union to invite the
1.
Republic of Iceland to participate in an EU crisis-management

3.
The assessment by the European Union of the Republic of
Iceland’s contribution shall be conducted in consultation with the
Republic of Iceland.

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The European Union will provide the Republic of Iceland
4.
with an early indication of likely contribution to the common
costs of the operation as soon as possible with a view to assisting
the Republic of Iceland in the formulation of its offer.

The Republic of Iceland undertakes to make a declaration as
5.
regards the waiver of claims against any State participating in an
EU crisis-management operation in which the Republic of Iceland
participates, and to do so when signing this Agreement. A model
for such a declaration is annexed to this Agreement.

5.
The European Union shall communicate the outcome of the
assessment to the Republic of Iceland by letter with a view to
securing the participation of the Republic of Iceland in accor-
dance with the provisions of this Agreement.

6.
European Union Member States undertake to make a dec-
laration as regards the waiver of claims, for any future participa-
tion of the Republic of Iceland in an EU crisis-management opera-
tion, and to do so upon signature of this Agreement. A model for
such a declaration is annexed to this Agreement.

Article 2

Framework

The Republic of Iceland shall associate itself with the Joint
1.
Action by which the Council of the European Union decides that
the EU will conduct the crisis-management operation, and with
any Joint Action or Decision by which the Council of the Euro-
pean Union decides to extend the EU crisis-management opera-
tion, in accordance with the provisions of this Agreement and any
required implementing arrangements.

The contribution of the Republic of Iceland to an EU crisis-
2.
management operation is without prejudice to the decision-
making autonomy of the European Union.

Article 3

Status of personnel and forces

1.
The status of personnel seconded to an EU civilian crisis-
management operation and/or of the forces contributed to an EU
military crisis-management operation by the Republic of Iceland
shall be governed by the agreement on the status of
forces/mission,
if available, concluded between the European
Union and the State(s) in which the operation is conducted.

2.
The status of personnel contributed to headquarters or com-
mand elements located outside the State(s) in which the EU crisis-
management operation takes place, shall be governed by arrange-
ments between the headquarters and command elements
concerned and the Republic of Iceland.

Article 4

Classified information

1.
The Republic of Iceland shall take appropriate measures to
ensure that EU classified information is protected in accordance
with the European Union Council’s security regulations, con-
tained in Council Decision 2001/264/EC of 19 March 2001 (1),
and in accordance with further guidance issued by competent
authorities, including the EU Operation Commander concerning
an EU military crisis-management operation or by the EU Head of
Mission concerning an EU civilian crisis-management operation.

2. Where the EU and the Republic of Iceland have concluded
an agreement on security procedures for the exchange of classi-
fied information, the provisions of such an agreement shall apply
in the context of an EU crisis-management operation.

SECTION II

PROVISIONS ON PARTICIPATION IN CIVILIAN
CRISIS-MANAGEMENT OPERATIONS

Article 5

Personnel seconded to an EU civilian crisis-management
operation

1.
The Republic of Iceland shall ensure that its personnel sec-
onded to the EU civilian crisis-management operation undertake
their mission in conformity with:

3. Without prejudice to the agreement on the status of
forces/mission referred to in paragraph 1, the Republic of Iceland
shall exercise jurisdiction over its personnel participating in the
EU crisis-management operation.

— the Joint Action and subsequent amendments as referred to

in Article 2(1) of this Agreement,

The Republic of Iceland shall be responsible for answering
4.
any claims linked to participation in an EU crisis-management
operation, from or concerning any of its personnel. The Republic
of Iceland shall be responsible for bringing any action, in particu-
lar legal or disciplinary, against any of its personnel in accordance
with its laws and regulations.

— the operation plan,

— implementing measures.

(1) OJ L 101, 11.4.2001, p. 1.

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The Republic of Iceland shall inform in due time the EU
2.
civilian crisis-management operation Head of Mission and the
General Secretariat of the Council of the European Union of any
change to its contribution to the EU civilian crisis-management
operation.

3.
Personnel seconded to the EU civilian crisis-management
operation shall undergo a medical examination, vaccination and
be certified medically fit for duty by a competent authority from
the Republic of Iceland. Personnel seconded to the EU civilian
crisis-management operation shall produce a copy of
this
certification.

Article 6

Chain of command

1.
Personnel seconded by the Republic of Iceland shall carry
out their duties and conduct themselves solely with the interests
of the EU civilian crisis-management operation in mind.

All personnel shall remain under the full command of their

2.
national authorities.

3.
National authorities shall transfer operational control to the
EU civilian crisis-management operation Head of Mission, who
shall exercise that command through a hierarchical structure of
command and control.

Article 7

Financial aspects

The Republic of Iceland shall assume all the costs associated
1.
with its participation in the operation apart from the costs, which
are subject to common funding, as set out in the operational bud-
get of the operation. This shall be without prejudice to Article 8.

2.
In case of death, injury, loss or damage to natural or legal
persons from the State(s) in which the operation is conducted, the
Republic of Iceland shall, when its liability has been established,
pay compensation under the conditions foreseen in the agree-
ment on the status of mission, if available, as referred to in
Article 3(1) of this Agreement.

Article 8

Contribution to operational budget

The Republic of Iceland shall contribute to the financing of
1.
the operational budget of the EU civilian crisis-management
operation.

The financial contribution of the Republic of Iceland to the
2.
operational budget shall be the lower amount of the following
two alternatives:

(a)

that share of the reference amount which is in proportion to
the ratio of its GNI to the total of the GNIs of all States con-
tributing to the operational budget of the operation;

The Head of Mission shall

lead the EU civilian crisis-
4.
management operation and assume its day-to-day management.

or

5.
The Republic of Iceland shall have the same rights and obli-
gations in terms of day-to-day management of the operation as
European Union Member States taking part in the operation, in
accordance with the legal instruments referred to in Article 2(1)
of this Agreement.

6.
The EU civilian crisis-management operation Head of Mis-
sion shall be responsible for disciplinary control over EU civilian
crisis-management operation personnel. Where required, disci-
plinary action shall be taken by the national authority concerned.

7.
A national contingent point of contact (NPC) shall be
appointed by the Republic of Iceland to represent its national con-
tingent in the operation. The NPC shall report to the EU civilian
crisis-management operation Head of Mission on national mat-
ters and shall be responsible for day-to-day contingent discipline.

8.
The decision to end the operation shall be taken by the
European Union, following consultation with the Republic of Ice-
land, provided that the Republic of Iceland is still contributing to
the EU civilian crisis-management operation at the date of termi-
nation of the operation.

(b)

that share of the reference amount for the operational bud-
get which is in proportion to the ratio of the number of its
personnel participating in the operation to the total number
of personnel of all States participating in the operation.

3.
Notwithstanding paragraphs 1 and 2, the Republic of Ice-
land shall not make any contribution towards the financing of per
diem allowances paid to personnel of the European Union Mem-
ber States.

Notwithstanding paragraph 1, the European Union shall, in
4.
principle, exempt third States from financial contributions to a
particular EU civilian crisis-management operation when:

(a)

the European Union decides that the third State participating
in the operation provides a significant contribution which is
essential for this operation;

or

(b)

the third State participating in the operation has a GNI per
capita which does not exceed that of any Member State of the
European Union.

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An arrangement on the practical modalities of the payment
5.
shall be signed between the EU civilian crisis-management opera-
tion Head of Mission and the relevant administrative services of
the Republic of Iceland on the contributions of the Republic of
Iceland to the operational budget of the EU civilian crisis-
management operation. This arrangement shall, inter alia, include
the following provisions:

The Republic of Iceland shall have the same rights and obli-
3.
gations in terms of the day-to-day management of the operation
as participating European Union Member States.

The EU Operation Commander may, following consulta-
4.
tions with the Republic of Iceland, at any time request the with-
drawal of the Republic of Iceland’s contribution.

(a)

the amount concerned;

(b)

the arrangements for payment of the financial contribution;

(c)

the auditing procedure.

A senior representative (SR) shall be appointed by the
5.
Republic of Iceland to represent its national contingent in the EU
military crisis-management operation. The SR shall consult with
the EU Force Commander on all matters affecting the operation
and shall be responsible for day-to-day contingent discipline.

SECTION III

PROVISIONS ON PARTICIPATION IN MILITARY
CRISIS-MANAGEMENT OPERATIONS

Article 9

Participation in the EU military crisis-management
operation

1.
The Republic of Iceland shall ensure that its forces and per-
sonnel participating in the EU military crisis-management opera-
tion undertake their mission in conformity with:

— the Joint Action and subsequent amendments as referred to

in Article 2(1) of this Agreement,

— the operation plan,

— implementing measures.

Article 11

Financial aspects

1. Without prejudice to Article 12, the Republic of Iceland
shall assume all the costs associated with its participation in the
operation unless the costs are subject to common funding as pro-
vided for in the legal instruments referred to in Article 2(1) of this
Agreement, as well as in Council Decision 2004/197/CFSP of
23 February 2004 establishing a mechanism to administer the
financing of the common costs of EU operations having military
or defence implications (1).

2.
In case of death, injury, loss or damage to natural or legal
persons from the State(s) in which the operation is conducted, the
Republic of Iceland shall, when its liability has been established,
pay compensation under the conditions foreseen in the agree-
ment on the status of forces,
if available, as referred to in
Article 3(1) of this Agreement.

Article 12

Contribution to the common costs

2.
Personnel seconded by the Republic of Iceland shall carry
out their duties and conduct themselves solely with the interest of
the EU military crisis-management operation in mind.

The Republic of Iceland shall contribute to the financing of
the EU military crisis-management

1.
the common costs of
operation.

3.
The Republic of Iceland shall inform the EU Operation
Commander in due time of any change to its participation in the
operation.

2.
The financial contribution of the Republic of Iceland to the
common costs shall be the lower amount of the following two
alternatives:

Article 10

Chain of command

(a)

that share of the reference amount for the common costs
which is in proportion to the ratio of its GNI to the total of
the GNIs of all States contributing to the common costs of
the operation;

1.
All forces and personnel participating in the EU military
crisis-management operation shall remain under the full com-
mand of their national authorities.

2.
National authorities shall transfer the operational and tacti-
cal command and/or control of their forces and personnel to the
EU Operation Commander. The EU Operation Commander is
entitled to delegate his/her authority.

or

(b)

that share of the reference amount for the common costs
which is in proportion to the ratio of the number of its per-
sonnel participating in the operation to the total number of
personnel of all States participating in the operation.

(1) OJ L 63, 28.2.2004, p. 68.

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In calculating 2(b), where the Republic of Iceland contributes per-
sonnel only to the operation or force headquarters, the ratio used
shall be that of its personnel to that of the total number of the
respective headquarters personnel. Otherwise, the ratio shall be
that of all personnel contributed by the Republic of Iceland to that
of the total personnel of the operation.

3.
Notwithstanding paragraph 1, the European Union shall, in
principle, exempt third States from financial contributions to the
common costs of a particular EU military crisis-management
operation when:

(a)

the European Union decides that the third State participating
in the operation provides a significant contribution to assets
and/or capabilities which are essential for this operation;

or

(b)

the third State participating in the operation has a GNI per
capita which does not exceed that of any Member State of the
European Union.

4.
An arrangement shall be concluded between the Adminis-
trator provided for in Council Decision 2004/197/CFSP of 23 Feb-
ruary 2004 establishing a mechanism to administer the financing
of the common costs of EU operations having military or defence
implications, and the competent administrative authorities of the
Republic of Iceland. This arrangement shall include, inter alia, pro-
visions on:

(a)

the amount concerned;

(b)

the arrangements for payment of the financial contribution;

(c)

the auditing procedure.

SECTION IV

FINAL PROVISIONS

Article 13

Arrangements to implement the Agreement

Without prejudice to the provisions of Articles 8(5) and 12(4),
any necessary technical and administrative arrangements in pur-
suance of the implementation of this Agreement shall be con-
cluded between the Secretary-General of the Council of the Euro-
pean Union, High Representative for the Common Foreign and

Security Policy, and the appropriate authorities of the Republic of
Iceland.

Article 14

Non-compliance

Should one of the Parties fail to comply with its obligations laid
down in the previous Articles, the other Party shall have the right
to terminate this Agreement by serving a notice of one month.

Article 15

Dispute settlement

Disputes concerning the interpretation or application of this
Agreement shall be settled by diplomatic means between the
Parties.

Article 16

Entry into force

This Agreement shall enter into force on the first day of the
1.
first month after the Parties have notified each other of the
completion of the internal procedures necessary for this purpose.

This Agreement shall be provisionally applied from the date

2.
of signature.

This Agreement shall be subject to review not later than

3.
1 June 2008, and subsequently at least every three years.

This Agreement may be amended on the basis of mutual

4.
written agreement between the Parties.

5.
This Agreement may be denounced by one Party by written
notice of denunciation given to the other Party. Such denuncia-
tion shall take effect six months after receipt of notification by the
other Party.

Done at Brussels, 21 February 2005, in the English language in four copies.

For the European Union

For the Republic of Iceland

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ANNEX

DECLARATIONS

DECLARATION BY THE EU MEMBER STATES

The EU Member States applying an EU Joint Action on an EU crisis-management operation in which the Republic of Iceland
participates will endeavour, in so far as their internal legal systems so permit, to waive as far as possible claims against the
Republic of Iceland for injury, death of their personnel, or damage to, or loss of, any assets owned by themselves and used
by the EU crisis-management operation if such injury, death, damage or loss:

— was caused by personnel from the Republic of Iceland in the execution of their duties in connection with the EU crisis-

management operation, except in case of gross negligence or wilful misconduct,

or

— arose from the use of any assets owned by the Republic of Iceland, provided that the assets were used in connection
with the operation and except in case of gross negligence or wilful misconduct of EU crisis-management operation per-
sonnel from the Republic of Iceland using those assets.

DECLARATION BY THE REPUBLIC OF ICELAND

The Republic of Iceland applying an EU Joint Action on an EU crisis-management operation will endeavour, in so far as its
internal legal system so permits, to waive as far as possible claims against any other State participating in the EU crisis-
management operation for injury, death of its personnel, or damage to, or loss of, any assets owned by itself and used by the
EU crisis-management operation if such injury, death, damage or loss:

— was caused by personnel in the execution of their duties in connection with the EU crisis-management operation, except

in case of gross negligence or wilful misconduct,

or

— arose from the use of any assets owned by States participating in the EU crisis-management operation, provided that
the assets were used in connection with the operation and except in case of gross negligence or wilful misconduct of
EU crisis-management operation personnel using those assets.