Statement of Assurance by the Court of Auditors concerning the sixth, seventh, eighth and ninth European Development Funds (EDFs) for the financial year 2003
Date: 2004-10-06
Institutions: European Court of Auditors
Subjects: European Commission, European Court of Auditors, European Development Fund, audit, auditing, budgetary control, management accounting, operation of the Institutions

C 291/196

EN

Official Journal of the European Union

29.11.2004

STATEMENT OF ASSURANCE BY THE COURT OF AUDITORS CONCERNING THE SIXTH,
SEVENTH, EIGHTH AND NINTH EUROPEAN DEVELOPMENT FUNDS (EDFS) FOR THE FINAN-
CIAL YEAR 2003

(2004/C 291/02)

I — The European Court of Auditors (the Court) has examined the accounts of the sixth, seventh, eighth
and ninth EDFs and the underlying transactions for the financial year ending 31 December 2003. These
implementation, and the financial
accounts comprise the financial statements, the reports on financial
statements and information supplied by the European Investment Bank (EIB) (1). Pursuant to the financial
regulations the Court is required to provide the European Parliament and the Council with a Statement of
Assurance as to the reliability of the accounts and the legality and regularity of the underlying transactions
the Commission is
in respect of
responsible (2). The Court carried out the audit in accordance with its auditing policies and standards. These
are based on generally accepted international audit standards that have been adapted to the context of the
EDFs. The Court thus obtained a reasonable basis for the opinions expressed below.

the EDF resources for whose financial management

the part of

II — Reliability of the accounts

Except for the effects of the problems concerning:

a)

amounts payable to the EDFs and not included as assets in the balance sheet at 31 December 2003
(27,5 million euro in recovery orders issued); in the absence of effective internal control procedures the
Court cannot give assurance that these amounts are complete (3);

b) advances (400 million euro); as the Commission has not indicated the total value of the amounts to be

recovered, the Court cannot ascertain what fraction is to be added when establishing the debt;

c) Stabex funds; the Commission can only very partially establish the ACP States' use of the funds (this

information was still incomplete at the end of 2003);

d)

the lack of an entry in the balance sheet for the funds transferred to the EIB and not utilised (209
million euro);

the Court is of the opinion that the reports on financial implementation for the financial year 2003 and the
financial statements at 31 December 2003 reliably reflect the revenue and expenditure relating to the sixth,
seventh, eighth and ninth EDFs for the financial year and their financial situation at the end of the year.

III — Legality and regularity of the underlying transactions

Analysis of the supervisory systems and controls

As in the case of the 2002 financial year, when the Court drew attention to deficiencies regarding audits of
EDF projects and the insufficiency of key controls on compliance with contracts and the reality of the
works, supplies and services invoiced, the Court was not able to rely fully on the Commission's supervisory
systems and controls in 2003 for the following reasons:

(1)

(2)

(3)

Pursuant to the provisions of Articles 96(1), 100, 101 and 125(2) of the Financial Regulation applicable to the ninth
EDF; in practice, this refers, firstly, to the balance sheets and associated statements prepared by the accounting officer
and, secondly, to the management accounts comprising the tables prepared by the principal authorising officer in
consultation with the accountant. These financial statements are presented for each of the four EDFs and in a
comprehensive, consolidated form. The financial statements and information supplied by the EIB are not covered by
this Statement (see footnote 2).
Pursuant to Article 103(3) of the above-mentioned Financial Regulation; taken together with Article 1 of the same
Regulation, this means that the Statement does not extend to the part of the ninth EDF resources that is managed by
the EIB and for which it is responsible.
In his declaration, the Director-General for Budgets expressed two reservations in respect of the EDF accounting
system: the first concerned the difficulties of modernising the presentation of assets owing to the system's obsolete
design, while the second concerned the management of the accounts.

29.11.2004

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Official Journal of the European Union

C 291/197

a)

b)

in 2003, the Commission continued with the implementation in its central services of the internal
control standards adopted in 2001 (4). However, their effect is limited because their implementation at
Delegation level is tied to the devolution process, which will not be complete until the end of 2004, and
there is a lack of coordination in the measures implemented;

the action plans that were introduced at the time of the 2002 annual activity report or adopted in
2003 have been effective as regards the structure of external audits, follow-up of audit conclusions,
analysis of the risks linked to external aid and processing of recoveries. By continuing with these action
plans and implementing them fully, the Commission should obtain an effective future framework,
particularly at the level of the Delegations;

c)

in the Delegations and ACP States the supervisory systems and controls covering contracts and
payments are generally well-designed. However, their implementation could be further improved.

Audit of transactions

The audit of transactions was based on the documentation available at the Commission in Brussels and,
where appropriate, in the Delegations in ACP States, and was also based on on-the-spot audits carried out in
six ACP States in order to verify the reality of works, supplies and services. It should be noted that the
Court's audit of the legality and regularity of budget support expenditure stopped at the stage where the aid
was paid to the beneficiary countries' budgets. The audit did not bring any major problems to light.

Conclusions regarding the legality and regularity of the underlying transactions

These conclusions are based on analysis of the supervisory systems and controls, audit of a number of
transactions, and analysis of the annual activity report and declaration of the Director-General of the
EuropeAid Cooperation Office. On that basis, the Court is of the opinion that the problems encountered are
not material and that the revenue entered in the accounts, the EDF allocations, the commitments and the
payments of the financial year are, taken as a whole, legal and regular.

6 and 7 October 2004

Juan Manuel FABRA VALLÉS

President

(4)

SEC(2001) 875 adopted by the Commission on 27 June 2001.