Proposal for a Council Decision establishing the European Police College (CEPOL) as a body of the European Union
Date: 2004-10-01
Institutions: European Commission
Subjects: EU office or agency, EU police cooperation, European school, police, vocational training

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 1.10.2004 
COM(2004) 623 final 

2004/0215 (CNS) 

Proposal for a 

COUNCIL DECISION 

establishing the European Police College (CEPOL) as a body of the European Union 

(presented by the Commission) 

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EXPLANATORY MEMORANDUM 

1. 

INTRODUCTION 

Conclusion 47 of the Tampere European Council called for the establishment of a European 
Police College for the training of senior law-enforcement officials, which should operate as a 
network of existing national training institutes. On 22 December 2000, the Council adopted a 
Decision  establishing  a  European  Police  College1,  where  the  aim  and  objectives  of  CEPOL 
are stated. 

Because the Council Decision of 22 December 2000 provided it with neither legal personality 
nor  a  permanent  seat,  CEPOL  encountered  a  series  of  difficulties,  partially  addressed  by  a 
decision  of  February  of  2002  to  provisionally  house  its  Secretariat  at  the  Danish  National 
Police School. During its first year of existence, it could not execute its budget nor set up a 
Secretariat. Implementation of the decision of the heads of State and government meeting in 
the European Council in Brussels on 13 December 2003 giving CEPOL a permanent seat in 
Bramshill2 should put an end to this problem. Nonetheless, other structural problems remain, 
notably due to the fact that the budget is financed through Member States' contributions, so 
that CEPOL has had to make recourse to the OISIN II and AGIS programs in order to carry 
some tasks like the development of the European Police Learning Net (EPLN).  

Despite  these  difficulties,  in  its  three  years  of  existence  CEPOL  has  achieved  considerable 
progress,  as  acknowledged  in  CEPOL’s  three  years  report3,  within  the  limits  of  individual 
police  schools'  abilities  to  properly  organize  courses  and  of  an  understaffed  Secretariat. 
Participation also suffered from insufficient knowledge of foreign languages among potential 
beneficiaries and financial problems limiting the participation of candidate countries. 

The three-year report recommended that CEPOL should have legal personality, an adequately 
staffed  Secretariat  and  a  permanent  seat.  As  to  CEPOL’s  structure,  a  majority  of  Member 
States expressed their preference for the continuation of the network.  

Two Member State initiatives were subsequently presented to amend the Council Decision of 
22  December  2000  in  order  to  give  CEPOL  legal  personality4  and  to  establish  CEPOL’s 
permanent seat in Bramshill5. Although their expected adoption will help CEPOL to deal with 
some  of  the  most  pressing  issues,  these  two  initiatives  do  not  tackle  all  the  institutional 
changes  required  to  ensure  efficient  and  effective  development  of  CEPOL,  as  stated  in 
conclusions  adopted  by  the  Council6  that  noted  the  intention  of  the  Commission  to  bring 
forward additional proposals. 

Such a proposal should aim at providing CEPOL a better legal framework by giving CEPOL 
legal personality, a permanent seat, financing from the Community’s budget, clear staff rules, 
and  a  streamlined  governance  structure,  thus  improving  Member  States’  law-enforcement 
services’ ability to face the challenges posed by cross-border crime.  

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6 

OJ L 336, 30 12 2000. 
OJ L 29, 03 02 2004. 
CATS 74 Enfopol 117 of 9 12 2003. 
OJ L 251 of 27 07 2004. 
OJ L 251 of 27 07 2004. 
Council document 5880/02/04 ENFOPOL 15 Rev 2 of 19 February 2004. 

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2. 

OBJECTIVE 

Cooperation in law-enforcement training in the European Union is a means towards achieving 
an area of freedom, security and justice in the sense of Article 29 of the Treaty on European 
Union. The Commission's Communication on "Enhancing Police and Customs Cooperation in 
the European  Union"7 identifies training as one of the key issues to improve cooperation in 
criminal matters in the European Union and stresses the need to carry out common training 
not only for police but for other law-enforcement services of the Member States (i.e.customs 
officials).  

CEPOL  training  should  increase  their  knowledge  of  the  instruments  at  law-enforcement 
services'  disposal  in  the  European  Union,  of  the  different  national  systems,  of  technical 
terminology  in  different  languages,  of  ethical  and  human  rights  issues,  as  well  as  an 
awareness of belonging to the European Union. It should also aim at increasing the quality of 
training,  by  establishing  not  only  common  curricula  and  methodologies,  but  also  a  CEPOL 
certification. 

Providing CEPOL with financing from the Community’s budget will increase its possibilities 
to  carry  out  its  tasks  and  perform  new  ones8.  Making  CEPOL  staff  subject  to  the  rules  and 
regulations  applicable  to  the  officials  and  other  servants  of  the  institutions  of  the  European 
Communities will increase CEPOL’s possibilities to recruit most qualified people.  

3. 

IMPLEMENTATION 

Although  the  Member  States’  different  approaches  to  training  should  not  be  a  problem  in 
itself,  a  common  methodology  and  shared  standards  of  quality  are  necessary  in  order  to 
ensure a certain minimum level of law-enforcement training across the EU, at least in those 
areas of common interest. In respect of the principle of subsidiarity, CEPOL should ensure the 
European  dimension  of  law-enforcement  training  as  a  complement  to  training  done  by 
national  training  institutes  that  will  continue  to  be  the  main  sources  of  training  for  law-
enforcement officials in the EU. Thus, CEPOL should focus on the development of common 
curricula and teaching methods, including virtual training modules, in priority areas of law-
enforcement co-operation, to be applied in a uniform manner in all national training institutes. 

The current draft proposal not only foresees giving  CEPOL  the  task  of  organizing  common 
courses  -  either  centrally  or  in  a  decentralized  fashion  -  but  puts  a  stronger  emphasis  on 
CEPOL’s responsibility for developing these common methodologies and standards, and for 
evaluating their implementation through a certification mechanism.  

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COM (2004) 376 of 18 May 2004. 
See  Council  Resolution  of  17  December  2003, OJ  C  38,  12.02.2004  and  the  conclusions  of  the  Task 
Force of EU Police Chiefs meeting in Rome, on 6/7 October 2003, calling for CEPOL to train Europol 
staff. Finally, CEPOL provides training for police officers in the framework of the CARDS and MEDA 
regional programs. 

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4. 

FUNDING 

Article  41  (3)  TEU  establishes  that  “operating  expenditure  to  which  the  implementation  of 
those provisions (those in Title VI TEU) gives rise shall also be charged to the budget of the 
European Communities except where the Council acting unanimously decides otherwise”. 

To date, CEPOL has been financed by contributions from the Member States. This method of 
financing has led to a series of problems, such as late payments or a lack of willingness by 
individual Member States to make funds available to finance important projects, such as the 
development of the European Police Learning Net (EPLN), a virtual learning tool which has 
been  developed  by  the  Dutch  police  school  (LSOP),  with  support  from  other  training 
institutes and the OISIN and AGIS programs.9 

The fact that CEPOL has had to recurrently request funding from EU programs points to the 
need for it to have Community funding. Giving CEPOL a subsidy from the general budget of 
the European Communities would ensure that its work in building a European dimension of 
law-enforcement  cooperation  will  not  depend  on  the  vicissitudes  of  national  budgetary 
procedures and priorities. 

5. 

CHOICE OF STRUCTURE 

CEPOL  already  performs  a  series  of  tasks  that  could  not  be  performed  either  by  the 
Commission  or  by  the  individual  law-enforcement  training  institutes  of  the  Member  States, 
that have neither a regulatory nor an executive character, in a policy area covered by Title VI 
of the Treaty on European Union.  

Building  on  the  precedent  set  by  Eurojust10,  it  seems  that  the  best  option  is  to  transform 
CEPOL  into  a  body  of  the  European  Union.  The  present  proposal  for  a  Council  Decision 
establishing  CEPOL  as  a  body  of  the  European  Union  has  been  drafted  taking  into  account 
the  CEPOL  three-year  report11  of  9  December  2003  and  the  conclusions  of  the  European 
Council  meeting  in  Brussels  on  12  and  13  December  2003,  the  Meta-Evaluation  on  the 
Community  Agency  System12  carried  out  by  the  Commission,  the  Communication  from  the 
Commission  on  the  operating  framework  for  the  European  Regulatory  Agencies13,  and  the 
Commission Regulation of 23 December 2002 on the framework Financial Regulation for the 
bodies referred to in Article 185 of Council Regulation (EC, Euratom) No 1605/2002 on the 
Financial Regulation applicable to the general budget of the European Communities14. 

6. 

CHOICE OF LEGAL BASIS 

The legal basis for the current proposal is Article 30 (1) (c) of the Treaty on European Union, 
establishing  that  “common  action  in  the  field  of  police  cooperation  shall  include  (…) 
cooperation and joint initiatives in training…”, combined with Article 34 (2) (c), establishing 

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14 

The OISIN II program (OJ L 186 of 07 July 2002) was substituted by the AGIS program as of 2003 
(Council Decision 2002/630/JHA of 22 July 2002, OJ L 203 of 01 August 2002). 
Council Decision 2002/187/JHA of 28 February 2002, OJ L 63 of 06 March 2002. 
CATS 74 Enfopol 117, 15722/03 of 9 December 2003. 
Final Report of the Commission of 15 September 2003. 
COM(2002) 718 final. 
Commission Regulation (EC, Euratom) No 2343/2002 of 23 December 2002, OJ L 357, 31.12.2002. 

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that  the  Council  shall  “take  measures  and  promote  cooperation”  and  to  that  end  may, 
unanimously,  “adopt  decisions  for  any  other  purpose  consistent  with  the  objectives  of  this 
title, excluding any approximation of the laws and regulations of the Member States.” 

7. 

SUBSIDIARITY AND PROPORTIONALITY 

Title VI on provisions on police and judicial cooperation in criminal matters creates a Union 
responsibility  in  these  fields,  without  prejudice  to  the  powers  of  the  European  Community. 
This responsibility must however be exercised in accordance with Article 2 of the Treaty on 
European Union, which states that the principle of subsidiarity as enshrined in Article 5 of the 
Treaty establishing the European Community shall be respected. The proposal for a Decision 
satisfies these criteria. 

Subsidiarity 

Individual  national  administrations  are  not  able  to  ensure  co-operation  in  the  field  of  law-
enforcement  training  to  the  degree  required  by the  European  Council  when  it  called  for  the 
creation of CEPOL in Tampere, in 1999. The current CEPOL set up, while proving positive, 
has shown its limitations. A Union structure is therefore necessary to improve operational co-
operation  among  the  national  training  institutes  and  ensure  the  EU  dimension  of  law-
enforcement training.  

Proportionality 

The proposal establishes a body of the EU which would be subject to clear and uniform rules 
contained  in  a  Council  Decision,  which  is  the  appropriate  instrument  for  establishing  EU 
bodies.  The  proposal  does  not  go  beyond  what  is  necessary  to  achieve  the  aforementioned 
objectives. 

8. 

COMMENTARY ON THE ARTICLES 

Article 1 establishes CEPOL as a body of the EU.  

Article 2 gives CEPOL legal personality. In order to avoid issues of interpretation, the article 
gives  CEPOL  “the  most  extensive  legal  and  contractual  capacity  available  to  legal  persons 
under national law”. 

Article  3  foresees  that  the  protocol  on  the  Privileges  and  Immunities  of  the  European 
Communities shall apply to CEPOL, its director and its staff. 

Article 4 gives CEPOL its permanent seat in Bramshill, U.K. This Article is in line with the 
decision of the heads of state and government of the Member States meeting in the European 
Council on 13 December 200315. 

Article 5 establishes the purpose of CEPOL and is broadly in line with the aims set out in the 
original Council Decision creating CEPOL. 

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OJ L 29 of 03 February 2004. 

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This  Article,  though,  differs  from  the  original  Council  decision  in  that  it  also  attempts  to 
broaden  CEPOL’s  scope  to  better  take  into  account  the  spirit  of  point  47  of  the  Tampere 
conclusions, which actually called for the establishment of a European Police College to train 
“law-enforcement  officials.”  Although  some  CEPOL  courses  at  present  are  already  open  to 
customs officials, its mandate is strictly to train “senior police officers” of the Member States.  

The  same  reasoning  underlies  the  fact  that  this  Article  refers  to  “senior  and  other  law-
enforcement officials playing a key role in the fight against cross-border crime”, since there 
may  be  officials  who,  without  being  considered  “senior”  according  to  the  definition  of  this 
term in their Member State, play a key role in law-enforcement cooperation at EU level.  

Article  6  sets  out  CEPOL’s  objectives.  In  line  with  the  original  Council  Decision  creating 
CEPOL, it states that CEPOL shall complement the actions of the relevant training institutes 
of the Member States.  

However, it underlines the need to achieve both quantitative and qualitative improvements in 
law-enforcement  cooperation  in  the  EU  and  identifies  examples  of  key  subjects  (such  as 
knowledge of the institutions of the EU, Europol’s and Eurojust’s structure and functioning), 
that make up the basis for CEPOL common curricula to be developed in future.  

Article 7 establishes CEPOL’s tasks. In comparison with the original Council Decision, this 
Article  extends  the  tasks  performed  by  CEPOL  to  developing  and  providing  common 
standards and course modules to be used by the training institutes of the Member States, as 
well as to evaluating their implementation. CEPOL should thus be able to ensure the uniform 
application of both common standards and certain key courses across the EU, so as to ensure 
that all law-enforcement officials have a similar level of knowledge and competence in certain 
subject areas considered essential to the best performance of their duties.  

Article 8 establishes CEPOL’s organs: the Governing Board and the Director. The Permanent 
Secretariat disappears, since the CEPOL Director is assisted by a staff (see Article 11). 

Article  9  establishes  the  composition,  decision-making  methods  and  competences  of  the 
CEPOL  Governing  Board.  This  Article  establishes  that  the  Governing  Board  is  made  up  of 
one  representative  per  Member  State  and  one  for  the  Commission  (who  becomes  a  full 
member),  each  having  one  vote.  National  representatives  should  preferably  be  the  heads  of 
national  training  institutes,  but  it  is  now  left  to  each  Member  State  to  decide  on  its 
representation  at  the  CEPOL  Governing  Board.  Also,  the  number  of  members  of  the 
Governing Board is being limited, provided that there is still a possibility for members to be 
accompanied  by  experts.  The  representatives  of  the  General  Secretariat  of  the  Council  and 
Europol attend meetings as non-voting observers.  

The Article also represents a change from current practice in that it establishes that the normal 
decision-making  procedure  of  the  Governing  Board  shall  be  simple  majority  voting,  except 
for  specific  cases  set  out  in  the  Council  Decision,  which  shall  be  decided  by  a  two  third 
majority. The move from unanimity to majority voting is in line with Article 34(2) (c) TEU.  

Article  10  establishes  the  competences  and  responsibilities  of  the  CEPOL  Director.  In 
contrast  with  Council  decision  of  22  December  2000  it  provides  that  he  or  she  shall  be 
responsible not just for the day-to-day management of CEPOL’s work, including its staff, but 
also  for  the  new  tasks  of  evaluation  and  certification.  The  CEPOL  Director  shall  be 
responsible to the Governing Board. 

Article 11 establishes that a CEPOL staff shall support the Director in the discharge of his or 
her  duties.  The  article  also  foresees  that  the  rules  as  contained  in  the  Staff  Regulations  of 

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Officials of the European Communities and the Conditions of employment of other servants 
of the Communities shall apply to the staff of CEPOL, including its Director.  

Article 12 calls for the setting up of CEPOL national units in the Member States. This Article 
responds to one of the main conclusions of the CEPOL three-year report, in which a majority 
of the Governing Board considered that the national training institutes of the Member States 
would continue to be the starting point of training in law-enforcement, and that the network 
was the best working method for CEPOL. It also aims at avoiding duplications and making an 
optimal  use  of  knowledge  and  resources  at  the  disposal  of  the  national  training  institutes, 
tasks  of  planning, 
allowing  national 
implementation, evaluation and certification of training activities. 

to  participate 

institutes 

the  key 

training 

in 

In order to guarantee good flow of communication, the Article states that individual training 
institutes may have direct contact with the CEPOL Director, as long as they keep the CEPOL 
national unit(s) informed.  

Article 13 spells out the different institutions and bodies with which CEPOL should cooperate 
and provides explicitly for the taking into account of recommendations made by Europol or 
the Task Force of Police Chiefs.  

Articles 14, 15 and 16 are the standard provisions on the budget of a  European agency and 
have  been  taken  from  the  Commission  proposal  for  a  Council  Regulation  establishing  an 
Agency  for  the  Management  of  External  Borders16.  They  represent  a  considerable  change 
from  the  present  Council  Decision  in  that,  at  present,  CEPOL’s  budget  is  financed  through 
member  States’  contributions.  The  move  to  give  CEPOL  funding  from  the  Community’s 
budget derives from Article 41 (3) TEU. This should represent a major progress in CEPOL’s 
development. 

Article 17 regards combating fraud and is a standard article for European agencies. 

Article  18  establishes  that,  without  prejudice  to  the  CEPOL  Governing  Board’s  rules  of 
procedure, the official linguistic arrangements of the European Union shall apply to CEPOL.  

Article 19 establishes public access to documents and is standard for EU bodies. 

Article 20 is a transitional provision relating to the move of CEPOL’s Permanent Secretariat 
from Copenhagen to Bramshill, U.K. 

Article  21  is  also  transitional  and  establishes  a  six-month  period  for  Member  States  to 
designate  their  CEPOL  national  units  and  communicate  the  relevant  information  to  the 
Commission and the Council’s Secretariat General. 

Article  22  establishes  the  necessary  mechanisms  to  ensure  regular  evaluation  of  CEPOL’s 
work  and  the  implementation  of  the  Council  Decision.  This  article  is  in  line  with  existing 
guidelines on evaluating the functioning of Community agencies. 

Article 23 establishes the repeal of the Council Decision of 22 December 2000. 

Article 24 deals with the date of effect of the Decision.  

Annex 1 establishes guidelines for the nomination of the CEPOL Director, in accordance with 
the ones used for the nomination of heads of European agencies. 

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COM(2003)0687 final. 

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2004/0215 (CNS) 

Proposal for a 

COUNCIL DECISION 

establishing the European Police College (CEPOL) as a body of the European Union 

THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  European  Union,  and  in  particular  Article  30  (1)  (  c  )  and 
Article 34 (2) ( c ) thereof,  

Having regard to the proposal from the Commission17, 

Having regard to the opinion of the European Parliament18, 

Whereas: 

(1) 

(2) 

(3) 

(4) 

(5) 

On 22 December 2000 the Council, acting in accordance with Article 34 (2) (c) of the 
Treaty on European Union, adopted Decision 2000/820/JHA19 establishing a European 
Police College (CEPOL) as a network of national training institutes for senior police 
officers of the Member States having no legal personality. 

In  the  period  since  its  inception,  CEPOL  has  developed  a  working  relationship  with 
national training institutes in the European Union and in the candidate countries with 
which  it  is  in  the  process  of  negotiating  or  may  in  the  future  negotiate  accession,  as 
well as with those in Iceland and Norway. 

In  the  same  period  CEPOL  has  developed  a  collaborative  relationship  to  other 
organizations  and  bodies  in  the  area  of  police  training,  especially  the  Nordic  Baltic 
Police Academy (NBPA) and the Mitteleuropäische Polizeiakademie (MEPA). 

CEPOL has played an increasingly significant role in offering training to senior police 
officers  in  the  Member  States,  especially  in  the  areas  of  counter-terrorism;  fighting 
organized  crime  and  in  particular  drugs  trafficking,  counterfeiting  of  currency  and 
trafficking in human beings; environmental crime and cyber crime; non-military crisis 
management; cooperation with the applicant countries; human rights and public order, 
among others.  

The Council, meeting in Brussels on 19 February 2004, adopted the report presented 
by the CEPOL Governing Board on the operation and future of CEPOL, according to 
Article  9  of  the  Council  Decision  2000/820/JHA.  In  its  conclusions,  the  Council 
recognises  that  institutional  changes  are  required  to  ensure  the  further  efficient  and 

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OJ C [ ], [ ], p. [ ]. 
OJ C [ ], [ ], p. [ ]. 
OJ L 336, 30.12.2000, p. 1. 

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effective  development  of  CEPOL  and  considers  that  an  examination  of  the  future 
development of CEPOL needs to be undertaken. In this context, the Council noted the 
intention  of  the  Commission  to  bring  forward  additional  proposals  relating  to  the 
functioning  of  CEPOL  and  directed,  in  particular,  to  the  role  of  the  Secretariat  and 
improving CEPOL’s financial and staff management. The Council underlined that the 
further  views  of  the  CEPOL  Governing  Board  should  be  taken  into  account  when 
considering these proposals. 

In  its  three-year  report  of  2003,  a  majority  of  the  CEPOL  Governing  Board 
recommended  to  transform  CEPOL  into  a  body  of  the  European  Union,  with  legal 
personality,  its  own  staff  and  funding  from  the  European  Union's  budget,  while 
maintaining a solid network with the national training institutes of the Member States.  

The ultimate aim of CEPOL should be to contribute to the achievement of an area of 
freedom,  security  and  justice,  in  the  sense  of  Article  29  of  the  Treaty  on  European 
Union,  by  strengthening  and  improving  cooperation  in  police  and  law-enforcement 
training. 

To this end,  CEPOL  should  complement the actions of national  training institutes in 
order  to  increase  the  number  of  law-enforcement  officials  playing  a  key  role  in  the 
fight  against  serious  and/or  organized  crime  and  terrorism  in  the  European  Union 
having a working understanding of practical aspects of law-enforcement cooperation. 

In  order  to  be  able  to  achieve  its  objectives,  CEPOL  should  optimize  the  use  of 
existing resources in the field of law-enforcement training in the European Union. In 
particular, it should develop, together with the training institutes of the Member States, 
learning  and  teaching  products  that  can  be  used  by  them,  as  well  as  minimum 
standards of quality against which to evaluate their implementation. 

(6) 

(7) 

(8) 

(9) 

(10)  With  a  view  to  contributing  to  the  achievement  of  an  area  of  freedom,  security  and 
justice  through  improved  cooperation  among  police  and  other  law-enforcement 
services in the European Union, CEPOL products, including common courses, should 
be  available  to  customs  and  other  law-enforcement  officials  actively  participating  in 
the fight against serious and/or organized crime and terrorism in the European Union. 

(11) 

In order to develop training tools that effectively enable the law-enforcement services 
to better deal with the crime threats facing the Member States of the European Union, 
CEPOL should develop cooperative relations to other bodies of the European Union, 
such as Europol and Eurojust, as well as with networks and other relevant actors. In 
particular,  CEPOL  should  develop  close  working  links  to  the  Task  Force  of  Police 
Chiefs of the European Union. 

(12)  The  objectives  of  the  proposed  action,  namely  improving  operational  co-operation 
among the national training institutes and ensuring the European Union dimension of 
law-enforcement  training,  cannot  be  sufficiently  achieved  by  the  Member  States  and 
can therefore, by reason of the need to develop and apply common standards for law-
enforcement  training,  be  better  achieved  at  the  level  of  the  European  Union.  This 
Decision confines itself to the minimum required in order to achieve those objectives 
and does not go beyond what is necessary for that purpose. 

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(13)  The  Decision  respects  fundamental  rights  and  observes  the  principles  recognized  by 
Article  6(2)  of  the  Treaty  on  European  Union  and  reflected  in  the  Charter  of 
Fundamental Rights of the European Union, 

HAS DECIDED AS FOLLOWS: 

Chapter I 

Establishment, legal personality and seat  

Article 1 

Establishment 

A  European  Police  College,  hereinafter  referred  to  as  "CEPOL",  is  hereby 
established as a body of the European Union.  

Article 2 

Legal personality 

1. 

2. 

CEPOL shall have legal personality. 

CEPOL shall enjoy in each Member State the most extensive legal and contractual 
capacity  available  to  legal  persons  under  national  law.  CEPOL  may  in  particular 
acquire  and  dispose  of  movable  or  immovable  property  and  be  a  party  to  legal 
proceedings. 

Article 3 

Privileges and Immunities 

The  protocol  on  the  Privileges  and  Immunities  of  the  European  Communities  shall 
apply to CEPOL, its director and its staff. 

Article 4 

Seat 

The seat of CEPOL shall be in Bramshill, United Kingdom. 

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Chapter II 

Purpose, objectives and tasks 

Article 5 

Purpose 

1. 

2. 

Without prejudice to the competencies of the institutions responsible for training of 
law-enforcement  officers  in  the  Member  States,  the  purpose  of  CEPOL  is  to  help 
train the senior and other law-enforcement officers of the Member States playing a 
key role in the fight against cross-border crime in the European Union, with a view 
to  strengthening  and  improving  cooperation  in  those  areas  most  relevant  to  the 
achievement of an area of freedom, security and justice in the sense of Article 29 of 
the  Treaty  on  European  Union.  In  so  doing,  CEPOL  shall  strive  to  support  a 
European  approach  to  the  main  problems  facing  Member  States  in  preventing  and 
combating  crime,  organized  or  otherwise,  especially  as  regards  its  cross-border 
dimensions,  by  helping  to  train  senior  and  other  law-enforcement  officials  of  the 
Member States.  

CEPOL  courses  and  training  modules  shall  focus  on  ways  to  improve  cooperation 
among Member States' law-enforcement services in priority areas, such as preventing 
and combating serious and/or organized crime and terrorism. They shall pay special 
attention  to  human  rights  and  ethics  as  they  apply  to  law  enforcement,  taking  into 
account relevant instruments. CEPOL courses and training tools shall be directed to 
police  and  other  law-enforcement  officers  working  in  the  field  of  European  Union 
and/or international cooperation in preventing and combating crime. 

Article 6 

Objectives  

The objectives of CEPOL are as follows: 

(1) 

To complement the actions of the law enforcement training institutes of the Member 
States,  with  a  view  to  increasing  the  number  of  senior  and  other  law-enforcement 
officers  playing  a  key  role  in  the  fight  against  cross-border  crime  in  the  European 
Union  having  a  working  understanding  of  practical  aspects  of  law-enforcement 
cooperation in the European Union, and to enlarging and strengthening the European 
dimension of law-enforcement in the fight against cross-border crime. 

(2) 

To increase the knowledge of police and other law-enforcement officers of all levels 
playing an important role in European Union cooperation, namely in:  

(a) 

national police systems and structures of the Member States; 

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11 

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(b) 

(c) 

(d) 

(e) 

(f) 

the institutions of the European Union, their functioning and role, as well as the 
decision-making mechanisms and the legal instruments of the European Union, 
in particular as regards their implications for law-enforcement cooperation; 

Europol's  objectives,  structure  and  functioning,  as  well  as  the  possibilities  to 
maximize cooperation between Europol and relevant law-enforcement services 
in the Member States in the fight against organized crime;  

Eurojust's  objectives,  structure  and  functioning,  as  well  as  the  possibilities  to 
maximize cooperation between Eurojust and relevant law-enforcement services 
in the Member States in the fight against organized crime;  

European Union instruments in the field of cooperation in combating crime, as 
well as other relevant instruments applicable in this field, and their potential; 

human-rights instruments relevant to police cooperation in the European Union 
as well as legal and democratic safeguards as they apply to the police function 
in the Member States of the European Union; 

(g) 

languages  of  the  Member  States  of  the  European  Union,  with  an  accent  on 
commonly used technical terminology. 

(3) 

(4) 

To  contribute  to  the  development  of  technical  and  scientific  knowledge  on  the  fight 
against  crime  and  the  maintenance  of  law  and  order  and  public  security  in  order  to 
assist the bodies responsible for police training and police cooperation in performing 
their functions. 

To  strengthen  and  improve  cooperation  in  law-enforcement  training,  with  a  view  to 
achieving  the  objectives  mentioned  above,  with  the  relevant  institutions  in  the 
candidates  countries,  as  well  as  in  Norway  and  Iceland,  and  any  other  country  with 
which cooperation in law-enforcement training is deemed relevant to the achievement 
of CEPOL’s aims and objectives. 

Article 7 

Tasks  

In order to achieve the objectives listed in Article 6, CEPOL shall, in particular, undertake the 
following tasks: 

(1) 

(2) 

(3) 

Develop common standards for training courses, with regard to cooperation between 
police and other law-enforcement services in the European Union, aimed at senior and 
other  law-enforcement  officers  of  the  Member  States  playing  a  key  role  in  the  fight 
against cross-border crime. 

Provide  the  law  enforcement  training  institutes  in  the  Member  States  with  common 
standards for training of said senior and other law-enforcement officers.  

Provide  the  law  enforcement  training  institutes  in  the  Member  States  with  course 
modules for training of said senior and other law-enforcement officers. 

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12 

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(4) 

Provide training courses for senior law-enforcement officers of the Member States in 
priority  areas.  The  priorities  guiding  CEPOL's  work  shall  be  defined  yearly  by  the 
Governing Board. 

(5) 

Develop and provide training for trainers in the Member States. 

(6) 

(7) 

(8) 

(9) 

Assess,  on  a  regular  basis,  the  implementation  of  the  CEPOL  training  modules  and 
methodologies to a common standard and emit CEPOL certification for both trainers 
and course contents. These assessments shall be carried out under the responsibility of 
the  CEPOL  Director  under  a  peer-review  scheme  similar  to  that  in  place  for  other 
areas of cooperation under Title VI of the Treaty on the European Union. 

Develop and provide virtual training modules by maintaining, updating and optimizing 
the use of the CEPOL electronic network ("European Police Knowledge Net"). 

Develop  and  provide  training  to  prepare  police  forces  of  the  European  Union  for 
participation in non-military crisis management. 

Identify  priority  areas  for  research  in  law-enforcement  subjects,  with  a  view  to 
enhancing  the  effectiveness  of  law-enforcement  cooperation  and  strengthening  the 
development of police science in the European Union. In this connection, CEPOL may 
commission research projects from academic and other relevant institutions. 

(10)  Disseminate  best  practice,  research  findings  and  the  results  of  concrete  police-
cooperation  projects  deemed  useful  for  training  purposes,  be  it  through  the 
organization  of  conferences  and  seminars,  the  publication  of  booklets  or  other 
information materials, and/or the use of electronic means of communication.  

(11)  Promote exchanges and secondments of police and other law-enforcement officers in 
the context of training, including for the purpose of carrying out research as it relates 
to training.  

Chapter III 

Organs, national units and cooperation with other bodies 

Article 8 

Organs  

The organs of CEPOL shall be: 

(1) 

The Governing Board. 

(2) 

The Director. 

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Article 9 

The Governing Board 

1. 

2. 

3. 

4. 

5. 

6. 

7. 

The  Governing  Board  shall  be  made  up  of  one  representative  from  each  Member 
State  and  a  representative  of  the  European  Commission.  It  shall  be  up  to  each 
Member State to decide on its representation in the CEPOL Governing Board. Each 
member shall have one vote. 

The members of the Governing Board shall preferably be directors of national law-
enforcement  training  institutes  of  the  Member  States.  Where  there  are  several 
directors from a single Member State, it shall be up to each Member State to decide 
on its representation in the Governing Board in accordance with paragraph 1 of this 
Article. The Governing Board shall be chaired by the representative of the Member 
State holding the Presidency of the Council.  

Representatives of the General Secretariat of the Council of the European Union and 
Europol shall be invited to attend meetings as non-voting observers. Members of the 
Governing Board may be accompanied by experts. 

The  Director  of  CEPOL  shall  participate  in  the  meetings  of  the  Governing  Board, 
without the right to vote.  

The  Governing  Board  shall  meet  at  least  twice a year. It shall establish its rules of 
procedure by a two-thirds majority of its members.  

Except when otherwise indicated in this Decision, the Governing Board shall act by a 
majority of its members.  

The Governing Board shall take its decisions by a two-thirds majority of its members 
when adopting: 

(a) 

(b) 

common  curricula,  training  modules,  methodologies,  and  any  other  learning 
and teaching tools; 

a list of at least three candidates for the post of CEPOL Director, according to 
the guidelines set forth in the annex to this Decision, and submitting it to the 
Council for a decision;  

(c) 

the draft budget and submitting it to the Commission; 

(d) 

(e) 

the draft work program, the draft annual report and the draft CEPOL five years 
report, and submitting them to the Council for adoption;  

the  decision  determining  who  within  CEPOL  shall  exercise  the  powers 
conferred by the Staff Regulations of Officials of the European Communities 
on  the  appointing  authority,  respectively  who  shall  be  authorized  pursuant  to 
the  conditions  of  employment  of  other  servants  to  conclude  the  relevant 
contracts; 

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14 

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8. 

1. 

2. 

3. 

4. 

(f) 

the implementing rules applicable to the CEPOL staff, on a proposal from the 
Director and after seeking agreement from the Commission. 

The Governing Board can decide to establish among its members working groups to 
make  recommendations,  to  develop  and  propose  strategies,  training  concepts  and 
tools,  or  to  perform  any  other  advisory  task  deemed  necessary  by  the  Governing 
Board.  The  Governing  Board  shall  draw  up  the  rules  governing  the  creation  and 
functioning of the working groups. 

Article10 

The Director 

The Director shall represent CEPOL in all legal acts and obligations.  

The Director shall be designated by the Council for a period of five years, from a list 
of at least three candidates presented by the Governing Board.  

The  Council  may  decide  to  extend  the  term  of  office  of  the  Director,  on  a 
recommendation  of  the  Governing  Board  acting  by  a  two-thirds  majority.  The 
CEPOL Director's total tenure may not exceed ten years. 

The  Director  shall  be  responsible  for  the  day-to-day  administration  of  CEPOL's 
work. He or she shall support the work of the Governing Board and act as channel 
between this and the CEPOL national units referred to in Article 12. He or she shall 
in particular be responsible for: 

(a) 

(b) 

(c) 

all staff matters, except for the decision determining who within CEPOL shall 
exercise  the  powers  conferred  by  the  Staff  Regulations  of  Officials  of  the 
European Communities on the appointing authority, respectively who shall be 
authorized  pursuant  to  the  conditions  of  employment  of  other  servants  to 
conclude the relevant contracts; 

taking  all  necessary  steps,  including  the  adoption  of  internal  administrative 
instructions and the publication of notices, to ensure the functioning of CEPOL 
according to the provisions of this Decision; 

drawing  up  the  preliminary  draft  budget,  the  preliminary  draft  annual  report 
and  the  preliminary  draft  work  program  to  be  submitted  to  the  Governing 
Board; 

(d) 

implementing the budget; 

(e) 

contacts with the relevant services in the Member States; 

(f) 

coordinating the implementation of the work program; 

(g) 

evaluating  the  implementation  of  CEPOL  training  and  learning  tools,  and 
giving  CEPOL  certification  to  trainers  and  training  institutes  of  the  Member 
States; 

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15 

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5. 

6. 

7. 

1. 

2. 

3. 

4. 

1. 

2. 

3. 

(h) 

any other function attributed to him/her by the Governing Board. 

The Director shall be accountable for his activities to the Governing Board.  

If the European Parliament or the Council so requests, the Director shall report on the 
carrying out of his/her duties. 

The  Director  shall  negotiate  a  headquarters  agreement  with  the  government  of  the 
host Member State, and submit it for approval to the Governing Board, which shall 
act by a two-thirds majority. 

Article 11 

Staff  

The Director shall be supported by a staff in the discharge of his/her duties. 

The  staff  and  the  Director  of  CEPOL  are  subject  to  the  rules  resulting  from  the 
regulations  and  rules  applicable  to  the  officials  and  other  servants  of  the  European 
Communities. 

For  the  purpose  of  implementing  Regulation  (CEE,  Euratom,  CECA)  n°  259/68, 
CEPOL is assimilated to an agency in the meaning of Article 1 a, paragraph 2, of the 
Staff regulations of officials of the European Communities. 

The Governing Board may adopt arrangements to permit the secondment of national 
experts from the Member States to CEPOL. 

Article 12 

National units 

CEPOL  national  units  shall  be  set  up  in  the  national  law  enforcement  training 
institute of each Member State. Where there are several institutes in a single Member 
State, it shall be up to each Member State to decide whether to set up one or more 
national units, as well as on its/their location.  

The national units shall preferably be headed by the official directly responsible for 
the  development  and  implementation  of  training  programs  at  national  level,  or  a 
person  with  equivalent  competences  and  responsibilities.  It  shall  be  up  to  each 
Member  State  to  decide  on  the  organization  and  staffing  of  the  national  units,  in 
accordance  with  its  national  legislation.  CEPOL  national  units  may  consist  of  a 
single  person,  if  necessary,  as  long  as  their  proper  functioning  in  accordance  with 
this Decision is ensured. 

The  Member  States  agree  to  undertake  all  necessary  measures  to  ensure  good 
communication and cooperation of all relevant training institutes, including relevant 
research  institutes,  with  the  CEPOL  national  unit(s).  Where  there  is  more  than  one 

EN 

16 

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CEPOL national unit in a single Member State, it shall be up to each Member State 
to designate one of them as the central coordinating unit responsible for ensuring the 
necessary  communication  and  coordination  with  the  other  CEPOL  national  units 
within its territory and with those in other Member States. 

4. 

The CEPOL national units shall be responsible at national level for implementing the 
training,  teaching  and  learning  tools  adopted  by  the  Governing  Board,  and  should 
also  participate  actively  in  their  development  and  the  evaluation  of  their  use.  In 
particular, each CEPOL national unit shall be responsible for the following tasks: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

Organizing  any  CEPOL  activities  carried  out  in  the  territory  of  its  Member 
State, especially learning activities; 

aiding  the  Director  in  the  implementation  and  evaluation  of  training  teaching 
and  learning  tools  in  the  different  law-enforcement  training  institutes  in  that 
Member  State,  as  well  as  providing  the  necessary  feedback  for  the  continued 
development and review of the same; 

disseminating,  under  the  guidance  of  the  Director,  the  products  developed  by 
CEPOL,  as  well  as  any  other  relevant  information  concerning  CEPOL's 
activities,  to  the  appropriate  actors  in  the  field  of  law-enforcement  in  that 
Member State; 

providing  the  Director  with  any  information  that  could  be  useful  for  the 
fulfilment  of  his/her  tasks,  including  information  on  and/or  results  of  current 
applied research; 

fulfilling requests made by the Director on behalf of the Governing Board; 

any other task decided by the Governing Board. 

The CEPOL national units shall be responsible for any CEPOL-related matters in the 
Member  States.  The  CEPOL  Director  may  at  any  time  contact  individual  training 
institutes  in  the  Member  States,  as  long  as  he/she  informs  the  respective  CEPOL 
national unit of the purpose and content of the contact.  

Individual training institutes in the Member States may contact the CEPOL Director 
on their own initiative, as long as they simultaneously inform their CEPOL national 
unit of the purpose and content of the contact.  

Article 13 

Cooperation with other bodies  

CEPOL  shall  cooperate  with  relevant  bodies  of  the  European  Union  in  the  field  of 
law-enforcement  and  other  related  areas,  particularly  Europol,  Eurojust,  the 
European  Monitoring  Centre  for  Drugs  and  Drug  Addiction  (EMCDDA),  the 
European  Monitoring  Centre  for  Racism  and  Xenophobia  (EMCR),  and  any  other 
European Union body whose work is relevant to CEPOL.  

5. 

6. 

1. 

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17 

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2. 

3. 

4. 

CEPOL shall cooperate with national training institutes of the countries with which 
the  European  Union  is  conducting  or  intends  to  conduct  accession  negotiations,  as 
well as with those of Iceland and Norway.  

The Governing Board may, acting by a two-thirds majority of its members, authorise 
the  CEPOL  Director  to  negotiate  cooperation  agreements  with  any  of  the  bodies 
mentioned  in  paragraphs  1 and 2  above, and  with the national training institutes or 
similar bodies in third countries.  

CEPOL may take into account recommendations made by Europol or the Task Force 
of  EU  Police  Chiefs,  without  prejudice  to  the  rules  governing  the  adoption  of  the 
CEPOL work program. 

Chapter IV 

Financial requirements 

Article 14 

Budget 

1. 

The revenues of CEPOL shall consist, without prejudice to other types of income, of: 

(a) 

a subsidy from the Community entered in the general budget of the European 
Union (Commission section);  

(b) 

fees for services provided; 

(c) 

any voluntary contribution from the Member States. 

2. 

3. 

4. 

5. 

6. 

7. 

The expenditure of CEPOL shall include the staff, administrative, infrastructure and 
operational expenses. 

The Director shall draw up an estimate of the revenues and expenditure of CEPOL 
for the following financial year and shall forward it to the Governing Board together 
with an establishment plan. 

Revenue and expenditure shall be in balance. 

The  Governing  Board  shall  adopt  the  draft  estimate,  including  the  provisional 
establishment  plan  accompanied  by  the  preliminary  work  programme,  and  forward 
them by 31 March of each year, at the latest, to the Commission. 

The estimate shall be forwarded by the Commission to the European Parliament and 
the  Council  (hereinafter  referred  to  as  the  "budgetary  authority")  together  with  the 
preliminary draft budget of the European Union. 

On  the  basis  of  the  estimate,  the  Commission  shall  enter  in  the  preliminary  draft 
general  budget  of  the  European  Union  the  estimates  it  deems  necessary  for  the 

EN 

18 

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8. 

9. 

10. 

11. 

12. 

1. 

2. 

3. 

establishment  plan  and  the  amount  of  the  subsidy  to  be  charged  to  the  general 
budget, which it shall place before the budgetary authority in accordance with Article 
272 of the Treaty establishing the European Community. 

The budgetary authority shall authorise the appropriations for the subsidy to CEPOL. 
The budgetary authority shall adopt the establishment plan for CEPOL. 

The Governing Board shall adopt the CEPOL budget. It shall become final following 
the final adoption of the general budget of the European Union. Where appropriate, it 
shall be adjusted accordingly. 

Any  modification  to  the  budget,  including  the  establishment  plan,  shall  follow  the 
procedure laid down in paragraphs (5) to (9). 

The Governing Board shall, as soon as possible, notify the budgetary authority of its 
intention  to  implement  any  project  that  may  have  significant  financial  implications 
for the  funding  of  its budget, in particular any projects relating to property such as 
the rental or purchase of buildings. It shall inform the Commission thereof. 

Where  a  branch  of  the  budgetary  authority  has  notified  its  intention  to  deliver  an 
opinion,  it  shall  forward  its  opinion  to  the  Governing  Board  within  a  period  of  six 
weeks from the date of notification of the project. 

Article 15 

Control of the budget 

By 1 March at the latest following each financial year, CEPOL's accounting officer 
shall communicate the provisional accounts to the Commission's accounting officer 
together with a report on the budgetary and financial management for that financial 
year. The Commission's accounting officer shall consolidate the provisional accounts 
of  the  institutions  and  decentralised  bodies  in  accordance  with  Article  128  of  the 
Financial  Regulation  applicable 
the  European 
Communities20. 

the  general  budget  of 

to 

By  31  March  at  the  latest  following  each  financial  year,  the  Commission's 
accounting  officer  shall  forward  CEPOL's  provisional  accounts  to  the  Court  of 
Auditors, together with a report on the budgetary and financial management for that 
financial  year.  The  report  on  the  budgetary  and  financial  management  for  that 
financial year shall also be forwarded to the European Parliament and the Council. 

On receipt of the Court of Auditors' observations on CEPOL's provisional accounts, 
pursuant to Article 129 of the general Financial Regulation, the Director shall draw 
up  CEPOL's  final  accounts  under  his  own  responsibility  and  forward  them  to  the 
Governing Board for an opinion. 

4. 

The Governing Board shall deliver an opinion on CEPOL's final accounts. 

20 

Council Regulation (EC,Euratom) No. 1605/2002 of 25 June 2002, OJ L 248, 16.9.2002, p. 1. 

EN 

19 

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5. 

6. 

7. 

8. 

By  1  July  of  the  following  year  at  the  latest,  the  Director  shall  send  the  final 
accounts, together with the opinion of the Governing Board, to the Commission, the 
Court of Auditors, the European Parliament and the Council. 

The final accounts shall be published. 

The  Director  shall  send  the  Court  of  Auditors  a  reply  to  its  observations  by  30 
September at the latest. He shall also send this reply to the Governing Board. 

The European Parliament, upon a recommendation from the Council, shall, before 30 
April  of  year  n+2,  give  a  discharge  to  the  Director  of  CEPOL  in  respect  of  the 
implementation of the budget for year n. 

Article 16 

Financial provision 

The  financial  rules  applicable  to  CEPOL  shall  be  adopted  by  the  Governing  Board  after 
having  consulted  the  Commission.  They  may  not  depart  from  the  Commission  Regulation 
(EC, Euratom) No. 2343/2002 of 23 December 2002 on the framework Financial Regulation 
for the bodies referred to in Article 185 of Council Regulation (EC, Euratom) No. 1605/2002 
on the Financial Regulation applicable to the general budget of the European Communities21, 
unless specifically required for CEPOL’s operation and with the Commission’s prior consent. 

Article 17 

Combating fraud 

1. 

2. 

3. 

In order to combat fraud, corruption and other unlawful activities the  provisions of 
Regulation (EC) No 1073/1999 of the European Parliament and of the Council of 25 
May  1999  concerning  investigations  conducted  by  the  European  Anti-fraud  Office 
(OLAF)22 shall apply without restriction. 

CEPOL shall accede to the Inter-institutional Agreement of 25 May 1999 concerning 
internal  investigations  by  the  European  Anti-fraud  Office  (OLAF)  and  shall  issue, 
without delay, the appropriate provisions applicable to all its employees. 

The decisions concerning funding and the implementing agreements and instruments 
resulting  from  them  shall  explicitly  stipulate  that  the  Court  of  Auditors  and  OLAF 
may  carry  out,  if  necessary,  on-the-spot  checks  among  the  recipients  of  CEPOL's 
funding and the agents responsible for allocating it. 

21 
22 

OJ L 357, 31.12.2002, p. 72, with Corrigendum in OJ L 2,07.01.2003, p. 39. 
OJ L 136, 31.05.1999, p. 1. 

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20 

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Article 18 

Languages 

Without  prejudice  to  the  rules  of  procedure  agreed  by  the  Governing  Board,  the  provisions 
laid down in Regulation N° 1 of 15 April 195823 determining the languages to be used in the 
European  Economic  Community  shall  apply  to  CEPOL.  The  annual  report  to  the  Council 
referred  to  in  Article  9  (7)  (d)  shall  be  drawn  up  in  the  official  languages  of  the  Union 
institutions. 

Article 19 

Access to documents 

On the basis of a proposal by the Director, and not later than six months after this Decision 
takes  effect  the  Governing  Board  shall  adopt  rules  for  access  to  CEPOL  documents,  taking 
into  account  the  principles  and  limits  stated  in  Regulation  (EC)  No.  1049/2001  of  the 
European Parliament and of the Council of 30 May 2001 regarding public access to European 
Parliament, Council and Commission documents.24 

Chapter V 

Transitional and final provisions 

Article 20 

Provisional headquarters of CEPOL 

Until such time as the CEPOL has moved to its permanent headquarters, it shall continue to 
be housed at the Danish National Police School.  

Article 21 

Designation of CEPOL national units 

At the latest six months after this Decision takes effect, the Member States shall have set up 
their  CEPOL  national  unit(s)  and  transmitted  all  the  relevant  information  to  the  General 
Secretariat of the Council and the Commission. 

23 
24 

OJ 17, 6.10.1958, p. 385/58. Regulation as last amended by the 2003 Act of Accession. 
OJ L 145, 31.5.2001, p. 43. 

EN 

21 

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1. 

2. 

3. 

4. 

5. 

Article 22 

Reporting and evaluation  

At  the  end  of  each  year  the  Governing  board  shall  submit  an  annual  report  to  the 
Commission, the Council and the European Parliament as specified by Article 9 (7) 
(d) of this Decision.  

Within five years after this Decision takes effect and every five years thereafter, the 
Governing  Board  shall  commission  an  independent  external  evaluation  of  the 
implementation of this Decision as well as of the activities carried out by CEPOL.  

the  utility, 
Each  evaluation  shall  assess 
relevance, effectiveness  and  efficiency of  CEPOL  and  its  working  practices.  The 
Governing  Board  shall  issue  specific  terms  of  reference  in  agreement  with  the 
Commission, following consultations with the parties involved.  

this  Decision, 

impact  of 

the 

The  Governing  Board  shall  receive  the  evaluation  and  issue  recommendations 
regarding CEPOL’s structure and its working practices to the Commission. Both the 
evaluation findings and recommendations shall be forwarded to the Commission, to 
the European Parliament and the Council and shall be made public. 

At the end of every five years from the date of effect of this decision, the Governing 
Board  shall submit  a  report  to  the  Council,  the  Commission  and  the  European 
Parliament,  on  CEPOL’s  functioning  and  perspectives  for  the  future. These  reports 
shall  duly  take  into  account  the  conclusions  and  recommendations  of  the  external 
evaluation to be carried out every five years as specified in paragraphs (2) to (4) of 
this Article.  

Article 23 

Repeal 

Council Decision 2000/820/JHA is repealed. 

Article 24 

Date of effect 

This  Decision  shall  take  effect  on  the  day  following  that  of  its  publication  in  the 
Official Journal of the European Union. 

EN 

22 

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This Decision shall be published in the Official Journal of the European Union. 

Article 25 

Done at Brussels,  

For the Council 
The President 

EN 

23 

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ANNEX  

Guidelines for the nomination of the CEPOL Director 

1. 

(1) 

(2) 

(3) 

(4) 

(5) 

(6) 

PROCEDURAL GUIDELINES FOR THE SELECTION OF CANDIDATES 

A selection, based on merit, of the best candidate for the post of CEPOL Director shall 
be carried out. To this end, the Governing Board shall set up a Selection Committee, in 
accordance with its rules of procedure.  

The post shall be published in all the institutions and bodies of the European Union as 
well  as  externally.  The  vacancy  must  be  published  in  the  Official  Journal  of  the 
European Community. 

Interviews with the best pre-selected candidates shall be carried out by the Selection 
Committee, whose Chairman shall prepare a list of at least the best three candidates.  

In case of objections from a member of the Selection Committee, the matter may be 
referred to the Chairman of the Governing Board. He or she may be invited to sit in 
the Selection Committee and interview any or all of the pre-selected candidates. 

The Governing Board shall adopt, after seeking the opinion of the Commission, a list 
of at least three candidates and submit it to the Council for it to designate the CEPOL 
Director. 

The  candidates  and  the  members  of  the  Selection  Committee,  and  any  other  person 
participating  in  the  selection  procedure,  shall  notify  the  Chairman  of  the  Selection 
Committee  and  of  the  Governing  Board  of  any  conflict  of  interest  that  may  impede 
them from objectively carrying out their functions. 

2. 

PUBLICATION OF THE VACANCY NOTICE 

The Selection Committee shall draw up the vacancy notice to be published. It shall include: 

(1) 

(2) 

A description of CEPOL's tasks with appropriate references to its legal basis. 

A description of the director’s duties and responsibilities with appropriate references 
to CEPOL's legal basis. 

(3) 

The profile and level for the post. 

(4) 

An overview of the selection and appointment procedure. 

(5) 

(6) 

An indication of the timetable foreseen for the appointment procedure. 

Any other attribute that could be relevant to the post and may be subsequently used as 
a selection criterion. Only selection criteria mentioned in the publication can be taken 
into account for the evaluation of applicants. 

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3. 

MINIMUM REQUIREMENTS FOR THE CANDIDATES 

Candidates for the post of CEPOL Director shall: 

(1) 

Supply an updated Curriculum vitae and a letter of motivation;  

(2) 

have the nationality of a Member State of the European Union; 

(3) 

(4) 

(5) 

(6) 

justify a level of education which corresponds to completed university studies attested 
by a diploma or, where justified and approved by a unanimous decision of the Selection 
Committee, professional training of an equivalent level, in accordance with article 5(3)(c) of 
staff rules applicable to officials and other servants of the European Communities; 

have at least fifteen years of professional experience since being awarded their degree 
or diploma, the last five of which must be in the field of police training; 

have  at  least  five  years  management  experience,  either  in  managing  staff  or  in  other 
management structures at a sufficient level of responsibility; 

produce  evidence  of  a  thorough  knowledge  of  one  of  the  languages  of  the 
Communities and of a satisfactory knowledge of another language of the Communities 
to the extent necessary for the performance of his duties. Good knowledge of at least 
one other official language of the Community should be considered as an asset. 

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LEGISLATIVE FINANCIAL STATEMENT 

Policy area(s): 18 Justice and Home Affairs (JAI)  

Activit(y/ies): 1805 POLICE COOPERATION 

TITLE  OF  ACTION: PROPOSAL  FOR  A COUNCIL DECISION TRANSFORMING  THE EUROPEAN 

POLICE COLLEGE (CEPOL) INTO A BODY OF THE EUROPEAN UNION. 

1. 

BUDGET LINE(S) + HEADING(S) 

From 2005 onwards a new budget heading with two budget lines will be created: 

–  18 05 05 01: European Police College – Subsidy to titles 1 & 2 

–  18 05 05 02: European Police College – Subsidy to title 3 

2. 

OVERALL FIGURES  

2.1. 

Total allocation for action: 7.5 € million for commitment 

A maximum of € 3 million per annum for 2005 and € 4.5 for 2006 is available within 
the current financial perspectives. 

From 2007 onwards the allocation of appropriations will depend on the new financial 
perspectives 2007-2013. Le montant annuel de 4,5 M€ retenu pour la période 2007-
2009 est donc purement indicatif. 

2.2. 

Period of application: 2005 - 2006 

An indicative timetable for the transforming of CEPOL into a body of the EU could 
be the following: 

–  Expected adoption and entry into force of the Decision: mid-2005.  

–  Transitional phase: 2005. Although CEPOL is already operational, there will be a 
transitional phase starting from the entry into force of the Decision until current 
staff  is  fully  incorporated  to  the  system  of  staff  regulations  and  new  staff  is 
recruited  accordingly,  the  new  Director  designated,  the  headquarters  agreement 
with  the  host  State  signed,  etc.  The  present  legislative  financial  statement  is 
calculated  on  the  basis  of  6  months  for  2005,  based  on  the  assumption  that  the 
new  Council  Decision  will  not  be  approved  and  in  force  before  mid-2005.  A 
calculation based on a full year is made for the period from 2006 onward. 

–  Operational  phase:  From  entry  into  force  of  the  Council  decision,  i.e.  as  of 
adoption,  CEPOL  will  be  operating  according  to  the  new  Council  Decision.

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2.3. 

Overall multi-annual estimate of expenditure: 

  Commitment Appropriations in € million 

# 

2005 

2006 

2007 

2008 

2009 

Total 

[n+5 and 
subs. 
Years] 

(a) Operational expenditure (Title 3); Schedule of commitment appropriations (see points 6.2.1 and 
6.2.2) 

Annual or 
recurrent costs 
Specific 
technical 
equipment 
Total 

0 

0 

0 

1,90 

2,20 

2,20 

2,20 

2,20 

2,20 

12,900 

0,20 

0,10 

0,10 

0,10 

0,10 

0,10 

0,700 

2,10 

2,30 

2,30 

2,30 

2,30 

2,30 

13,600 

(b) Administrative expenditure (Title 1 & 2); Schedule of commitment appropriations (see points 
6.1.1 and 6.1.2) 

0 

0,9 

2,2 

2,2 

2,2 

2,2 

2,2 

11,900 

(c) Overall Total : Schedule of commitment/payment appropriations 

TOTAL (a) + 
(b) 

# 

2005 

2006 

2007 

2008 

2009 

Total 

[n+5 and 
subs. 
Years] 

Commitments 
Payments 
(d) Incidence financière globale des ressources humaines et autres dépenses de fonctionnement pour la 
Commission (see points 7.2 et 7.3) 

3,00 
3,00 

4,50 
4,50 

4,50 
4,50 

4,50 
4,50 

4,50 
4,50 

4,50 
4,50 

25,500 
25,500 

0 
0 

Commitments/ 
payments 
TOTAL (c) + 
(d) 

Commitments 
Payments 

0 

# 

0 
0 

0,005 

0,005 

0,005 

0,005 

0,005 

0,005 

0,030 

2005 

2006 

2007 

2008 

2009 

Total 

[n+5 and 
subs. 
Years] 

3,005 
3,005 

4,505 
4,505 

4,505 
4,505 

4,505 
4,505 

4,505 
4,505 

4,505 
4,505 

25,530 
25,530 

2.4. 

Compatibility with financial programming and financial perspective 

[X]  Proposal is compatible with existing financial programming (until 2006). 

Proposal  will  entail  reprogramming  of  the  relevant  heading  in  the  financial 
perspective. 

() 

Proposal  may  require  application  of  the  provisions  of  the  Interinstitutional 
Agreement. 

2.5. 

Financial impact on revenue: 

(X)  Proposal  has  no  financial  implications  (involves  technical  aspects  regarding 

implementation of a measure) 

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OR 

[] 

Proposal has financial impact – the effect on revenue is as follows: 

3. 

BUDGET CHARACTERISTICS 

Type of expenditure  New 

EFTA 
contribution 

Contributions 
from  applicant 
countries 

Heading  in 
financial 
perspective 

Non-
compulsory 

Diff/ 

YES/   NO 

NO 

No [3] 

4. 

LEGAL BASIS  

Articles 30 (1) (c) and 34 (2) ( c ) TEU 

(Article 41 ( 3 ) TEU is the basis for financing from the general budget, but is not 
part of the legal basis for the draft Decision as such). 

5. 

DESCRIPTION AND GROUNDS 

5.1. 

Need for Community intervention. 

5.1.1.  Objectives pursued 

The  objective  of  the  present  draft  Council  Decision  is  to  transform  CEPOL  into  a 
body  of  the  European  Union,  with  the  aim  of  providing  it  with  the  legal  and 
organizational  tools  it  needs  to  function  properly.  In  order  to  improve  CEPOL’s 
effectiveness in contributing to the achievement of an area of freedom, security and 
justice, the present draft also seeks to expand CEPOL’s mandate to include not only 
senior police officers, but all law-enforcement officers playing a key role in the fight 
against  crime  in  the  European  Union.  Finally,  it  establishes  CEPOL’s  aims, 
objectives and tasks in such a way as to ensure an optimal use of existing resources, 
and those to be developed in future.  

CEPOL should contribute to  increasing the number of  law-enforcement officials of 
the  Member  States  in  key  positions  in  the  fight  against  cross-border  crime  having 
knowledge of the instruments at law-enforcement services' disposal in the European 
Union,  of  the  different  national  systems,  of  technical  terminology  in  different 
languages, of ethical and human rights issues, as well as an awareness of belonging 
to the European Union. It should also contribute to increase the quality of the training 
offered to law-enforcement officials of the Member States, by establishing not only 
common  curricula  and  methodologies,  but  by  ensuring  their  implementation 
according  to  common  standards.  These  would  be  ensured  through  a  CEPOL 
certification based on regular evaluations. 

Although the fact that different Member States have different approaches to training 
should  not  be  a  problem  in  itself,  a  common  methodology  and  shared  standards  of 

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quality are necessary in order to ensure a certain minimum level of law-enforcement 
training  across  the  EU,  at  least  in  those  areas  of  common  interest  and  for  officers 
directly  involved  in  them.  Thus,  CEPOL  should  focus  on  the  development  of 
common  curricula  and  teaching  methods  in  priority  areas  of  law-enforcement  co-
operation, which would then be applied in a uniform manner in all national training 
institutes.  At  the  same  time,  the  value  of  law-enforcement  officials  from  different 
Member States actually coming together, and having direct contact with trainers and 
speakers from different backgrounds, should not be underestimated. The organization 
of common courses should remain one of CEPOL’s core tasks.  

To fulfil its role properly, CEPOL should have legal personality, financing from the 
EU  budget,  an  accountable  Directorate  with a fully functional permanent  staff,  and 
clear financial and staff regulations.  

CEPOL shall in particular carry out the following tasks: 

(1) 

(2) 

(3) 

(4) 

(5) 

(6) 

(7) 

(8) 

(9) 

Develop  common  standards  for  training  courses  aimed  at  senior  and  other 
law-enforcement officers of the Member States playing a key role in the fight 
against  cross-border  crime,  with  regard  to  cooperation  between  police  and 
other law-enforcement services in the European Union. 

Provide the relevant institutes in the Member States with common standards 
for training of said senior and other law-enforcement officers.  

Provide the relevant institutes in the Member States with course modules for 
training of said law-enforcement officers. 

Provide  training  courses  for  senior  law-enforcement  officers  of  the  Member 
States in priority areas. The priorities guiding CEPOL's work shall be defined 
yearly by the Governing Board, taking into account any relevant decisions by 
the Council. 

Develop and provide training to prepare police forces of the European Union 
for participation in non-military crisis management. 

Develop  and  provide  training  for  trainers  in  the  relevant  institutions  in  the 
Member States. 

Evaluate,  on  a  regular  basis,  the  implementation  of  the  CEPOL  training 
modules  and  methodologies  to  a  common  standard  and  emit  CEPOL 
certification for both trainers and course contents.  

Develop  and  provide  virtual  training  modules  by  maintaining,  updating  and 
optimizing  the  use  of  the  CEPOL  electronic  network  ("European  Police 
Knowledge Net"). 

Identify priority areas for research in law-enforcement subjects, with a view 
to  enhancing 
law-enforcement  cooperation  and 
strengthening the development of police science in the European Union. 

the  effectiveness  of 

(10)  Disseminate  best  practice,  research  findings  and  the  results  of  concrete 
police-cooperation projects deemed useful for training purposes, be it through 

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the organization of conferences and seminars, the publication of booklets or 
the  use  of  electronic  means  of 
other 
communication.  

information  materials,  and/or 

(11)  Promote  exchanges  and  secondments  of  police  and  other  law-enforcement 
officers in the context of training. CEPOL may promote such exchanges and 
secondments with institutions from outside the European Union, where this is 
relevant for the accomplishment of its objectives.  

(12)  Any other tasks decide by the CEPOL Governing Board and/or the Council. 

In view of an evaluation at a later stage, more concrete objectives and indicators have 
been defined in the context of an ex ante evaluation of which the report is attached. 
This  set  of  objectives  and  indicators  will  be  reviewed  and  further  developed  by 
CEPOL when it is operational. 

5.1.2.  Measures taken in connection with ex ante evaluation  

The Commission (DG JAI) has carried out an ex ante evaluation of the proposal to 
transform CEPOL into a body of the EU (see attachment).  

The ex ante evaluation shows that transforming CEPOL into an EU body is a better 
and more cost-effective choice for achieving the objective of enhancing operational 
co-operation  in  law-enforcement  training,  than  the  current  set  up  (a  network  of 
national  training  institutes  without  legal  personality  and  financed  through  Member 
States’  contributions).  Due  to  the  nature  of  the  work  carried  out  by  CEPOL,  the 
Commission’s taking on these tasks is not a viable option.  

5.1.3.  Measures taken following ex post evaluation 

Since  CEPOL  has  worked  in  the  past  as  network  of  national  training  institutes 
without  legal  personality  and  financed  through  Member  States’  contributions,  its 
activities were not yet subject to an ex post or intermediate evaluation carried out by 
the  Commission.  However,  an  analysis  of  the  experiences  of  the  network  to  date 
points  to  the  need  for  anchoring  CEPOL  in  the  EU’s  institutional  framework,  by 
giving it the status and the legal and institutional tools of an EU body. In this way, 
CEPOL  would  be  on  similar  footing  with  the  other  main  actors  in  cooperation  in 
criminal matters in the EU, Eurojust and Europol, and could carry out its work in a 
more  efficient  and  cost-effective  way.  The  last  meeting  of  the  CEPOL  Governing 
Board  adopted  the  three-year  report  on  its  operations  and  future.  The  main 
conclusions of the report were that it is necessary to give CEPOL legal personality, a 
permanent  seat  as  well  as  a  clearly  accountable  governance  structure  and  an 
appropriate staff in order to allow CEPOL to fully fulfil its tasks as one of the bodies 
of the EU. 

5.2. 

Actions envisaged and budget intervention arrangements 

Transitional phase (2005): Once the Decision is adopted and entered into force the 
CEPOL Director will start the necessary arrangements for restructuring CEPOL as an 
EU  body,  e.g.  the  revision  of  existing  legal  texts,  publication  of  notices  and 

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recruitment procedure of the new Director. These tasks will have no impact on staff 
and administrative expenditure for the Commission (cf. point 7) 

Operational  phase  (from  2006  onwards):  The  estimates  for  resources  needed 
during  the  1st  operational  phase  (2006  onward)  take  into  account  the  financial 
constraints  (ceilings  established  in  the  financial  perspective).  The  calculations  are 
based on a ‘stand-alone’ entity. The costs can be grouped in two main categories: 

1) Personnel and administrative costs: 

CEPOL’s  staff  shall  consist  of  a  limited  number  of  officials,  temporary  agents  and 
national experts in the field of law-enforcement training. Staff costs are shown on a 
6-month  basis  for  2005  and  on  a  12-month  basis  for  the  period  starting  in  2006. 
Personnel  and  administrative  expenditure  is  €  0,108  million  a  year  per  person 
(Community  officials)  including  buildings  and  related  administrative  expenditure 
(IT, telecommunications, etc) 

The  necessary  number  of  staff  in  the  transitional  phase  is  calculated  at  19  in  the 
transitional  phase  (2005)  and  at  22.5  for the  operational  phase  (2006  onward).  The 
work force will be composed by 10 A posts, 6.5 B posts, and 6 C posts. The number 
of  staff  may  increase  following  the  assignments  to  CEPOL  of  new  tasks  by  the 
Council  and  in  accordance  with  the  financial  resources  allocated  by  the  budgetary 
authority  for  the  post-2007  period.  The  security  personnel  for  the  building  and 
infrastructures are not part of the CEPOL staff and are not reflected in the following 
table. The provision of security services will be outsourced. 

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TABLE:  Estimate  of  human  resources  -  Breakdown  by  areas  of  activity  and 
category 

ACTIVITIES  

(a) Administration 

A 

Management (this item includes the Director). 
Human and financial resources 
Information/IT 
Legal tasks 
TOTAL (a) 

3 
1 
0,5 
0,5 
5 
(b) Operational tasks: 

B 

1 
1 
1 
0 
3 

C 

1 
1 
1 
1 
4 

D 

0 
0 
0 
0 
0 

Develop and provide common standards for 
training courses 

0,50 

0,50 

0,25 

0,00 

Develop and provide common course modules 

0,50 

0,50 

0,25 

0,00 

Provide training courses for senior law enforcement 
officers of the Member States in priority areas 

Develop and provide training for trainers in the 
relevant institutions in the Member States 

Evaluate, on a regular basis, the implementation of 
the CEPOL training modules and methodologies to 
a common standard and emit CEPOL certification 
for both trainers and course contents 

Disseminate best practice, research findings and the 
results of concrete police co-operation projects 

Promote exchanges and secondments of police and 
other law enforcement officers in the context of 
training 
Develop and provide virtual training modules by 
maintaining, updating and optimizing the use of the 
CEPOL electronic network ("European Police 
Knowledge Net") 

Identify priority areas for research in law 
enforcement subjects, with a view to enhancing the 
effectiveness of law enforcement co-operation and 
strengthening the development of police science in 
the European Union 
TOTAL (b) 

TOTAL (a) + (b) 

0,50 

0,00 

0,00 

0,00 

0,50 

0,00 

0,00 

0,00 

1,50 

0,50 

0,25 

0,00 

0,50 

0,00 

0,25 

0,00 

0,50 

0,50 

0,00 

0,00 

0,00 

1,00 

1,00 

0,00 

0,50 

0,50 

0,00 

0,00 

5,00 

3,50 

2,00 

0,00 

10,00 

6,50 

6,00 

0,00 

* The total staff calculated would not be in effect in 2005, since the new instrument 
will probably not enter into force before mid-2005. Therefore, calculations for staff 
costs  in  2005  are  based  on  18  staff  and  6  months  of  operations  financed  with  a 
subsidy from the general budget. As of 2006, calculations are based on the total 22.5 
staff foreseen above, for twelve-month periods.  

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Operational costs 

These costs can be divided according to clusters of tasks of CEPOL as listed above.  

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

10. 

11. 

Develop  common  standards  for  training  courses  aimed  at  senior  and  other  law-
enforcement  officers  of  the  Member  States  playing  a  key  role  in  the  fight  against 
cross-border  crime,  with  regard  to  cooperation  between  police  and  other  law-
enforcement services in the European Union.  

Provide  the  relevant  institutes  in  the  Member  States  with  common  standards  for 
training of said senior and other law-enforcement officers.  

Provide the relevant institutes in the Member States with course modules for training 
of said law-enforcement officers.  

Develop and provide training for trainers in the relevant institutions in the Member 
States. 

Develop  and  provide  training  to  prepare  police  forces  of  the  European  Union  for 
participation in non-military crisis management. 

Provide training courses for senior law-enforcement officers of the Member States in 
priority  areas.  The  priorities  guiding  CEPOL's  work  shall  be  defined  yearly  by  the 
Governing Board, taking into account any relevant decisions by the Council. 

Evaluate, on a regular basis, the implementation of the CEPOL training modules and 
methodologies to a common standard and emit CEPOL certification for both trainers 
and course contents.  

Develop  and  provide  virtual  training  modules  by  maintaining,  updating  and 
optimizing the use of the CEPOL electronic network ("European Police Knowledge 
Net").  

Identify  priority  areas  for  research  in  law-enforcement  subjects,  with  a  view  to 
enhancing  the  effectiveness  of  law-enforcement  cooperation  and  strengthening  the 
development of police science in the European Union. 

Disseminate  best  practice,  research  findings  and  the  results  of  concrete  police-
cooperation  projects  deemed  useful  for  training  purposes,  be  it  through  the 
organization  of  conferences  and  seminars,  the  publication  of  booklets  or  other 
information materials, and/or the use of electronic means of communication.  

Promote exchanges and secondments of police and other law-enforcement officers in 
the context of training. CEPOL may promote such exchanges and secondments with 
institutions  from  outside  the  European  Union,  where  this  is  relevant  for  the 
accomplishment of its objectives. 

12. 

Any other tasks decided by the CEPOL Governing Board and/or the Council. 

All  these  tasks  require  travel  to  and  from  the  Member  States’  training  institutes  and  other 
universities  and  centers  of  learning  and  /  or  vocational  training.  The  amount  per  mission 
within  the  EU  is  estimated  at  600  Euro  per  person/day.  The  development  of  the  electronic 

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network  will  require  acquiring  or  leasing  equipment  and  software,  and  perhaps  outsourcing 
certain  tasks  (webmaster,  technical  support,  etc.).  Disseminating  research  will  require 
establishing a database. This has been started in collaboration with the Max Planck Institute in 
Germany, which charges a fee of approximately 20.000 Euro per year. Resources should be 
made  available  for  regular  external  evaluation  of  CEPOL’s  functioning,  according  to  the 
existing provisions concerning the evaluation of the functioning of Community agencies.  

5.3.  Methods of implementation 

The  core  tasks  of  CEPOL  such  as  developing  and  providing  common  standards, 
curricula  and  training  modules  will  be  executed  by  its  permanent  staff  and  would 
only  generate  additional  costs  for  staff  missions  and  meetings  (seminars  and 
workshops). The actual organization of courses will be shared between CEPOL and 
the national institutes of the Member States, as beneficiaries of CEPOL’s “products”. 
The evaluation and certification will be carried out by CEPOL with support from the 
national training institutes of the Member States.  

CEPOL  will  launch  the  public  procurements  procedures  in  accordance  with  its 
financial  regulation  for  acquiring  the  operational  equipment  or  for  the  provision  of 
services  (e.g.  virtual  training,  research  dissemination,  etc)  needed  for  fulfilling  its 
tasks. 

6. 

FINANCIAL IMPACT ON THE AGENCY’S BUDGET LINES:  

6.1. 

Administrative expenditure (Title 1 & 2): 

The  needs  for  human  and  administrative  resources  shall  be  covered  within  the 
subsidy granted to the body in the framework of the annual allocation procedure. 

6.1.1.  Financial Impact on human resources 2005 

The amounts are total expenditure that include personnel costs and administrative 
expenditure (buildings, IT, etc). For 2005 the costs will be calculated for a 6-month 
period (i.e. 54.000 Euro per official or temporary staff and 22.500 Euro per END).  

Types of post  

No of staff 

Amount 

Method of calculation 

Officials or temporary staff  

External staff (ENDs) 

Total  

13 

5 

18 

756.000 

112.500 

868.500 

13* 58.153 

5 * 22.500 

Financial Impact on human resources from 2006 onwards 

The  amounts  below  are  total  expenditure  for  twelve  months  that  include  personnel 
costs and administrative expenditure (buildings, IT, etc). It is assumed that in 2006 
CEPOL will recruit staff in order to arrive to the 22.5 staff foreseen in this legislative 
financial statement.  

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The needs of human resources shall be covered within the allocation granted to the 
managing DG in the framework of the annual procedure. 

Types of post  

No of staff 

Amount 

Method of calculation 

Officials  or 
staff  

temporary 

17.5 

1,890.000 

17.5* 108.000 

External staff (ENDs) 

5 

225.000 

5 * 45.000 

Total  

22.5 

2,115.000 

6.1.2.  Other administrative expenditure 

Only meetings of the governing board are indicated here. Other costs resulting from 
missions, conferences or seminars are detailed for each task under CEPOL’s annual 
operational expenditure. For 2005, only half of these costs would be funded from the 
general budget, i.e. 30.000 Euro. 

Meetings  

Amount €  Method of calculation 

Meetings  of  the  governing 
board  

Total 

60000 

60000 

6.2. 

Operational expenditure: (Title 3) 

(members)  *  600 

25 
meetings/year 

(person/day)*4 

The following tables contain a breakdown of the operational expenditure of CEPOL 
following their tasks and nature of the intervention.  

6.2.1.  Annual or recurrent costs 

The  costs  indicated  in  the  table  bellow  correspond  to  a  fully  operational  body.  In 
2005  CEPOL  will  continue  being  operational,  but  under  new  rules.  The  year  2005 
may be considered a transitional phase, since CEPOL will function for only part of it 
under its new rules and with financing from the general budget.  

As  of  2006  onwards,  CEPOL  should  increasingly  function  as  a  college  working 
closely  with  national  training  institutes  of  Member  States,  but  having  its  own  staff 
and  the  main  responsibility  for  the  organization  of  courses  and  the  development  of 
curricula, methodologies and evaluation tools, and less as a loosely bound group of 
individual  national  institutes  organizing  courses  independently  under  the  CEPOL 
umbrella. This change should imply a relative decrease in travel and meeting costs, 
as  common  learning  and  teaching  tools  are  developed.  The  work  being  done  at 
present by the standing committees should be taken over by the CEPOL Director and 
his staff.  

The  value  of  law-enforcement  officials  of  the  Member  States  actually  coming 
together in common courses should not be underestimated. Thus, the organization of 
common  courses  will  remain  a  core  task  of  CEPOL,  requiring  significant 
expenditure.  Evaluation  missions  will  increase  as  this  new  task  is  carried  out  by 

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CEPOL;  however,  these  would  imply  a  lower  cost  than  the  coordination  meetings 
that are currently necessary in order to organize each course or CEPOL activity. The 
actual  export  of  CEPOL  products  to  individual  national  training  institutes  of  the 
Member States, which together with virtual learning would be the most cost-effective 
method to supply certain learning and teaching tools, may be expected to take some 
time and not begin in full until after 2006/2007.  

Annual or recurrent costs for 2005 (transitional phase) 

Tasks of CEPOL 

Type of expenditure (cost 
per unit) 

Number 

Total 

Meetings of its standing 
committees (science, 
annual program, budget, 
etc.) 

Average of 10 participants 
per 2-day meeting of 5 
committees (€600 per 
person) 

* 8 (in 2005) 

480000 

*5 (in 2005) 

50000 

* 0 (in 2005) 

Evaluation activities 

Development and 
provision of common 
standards, modules, 
training methods. 

Training for trainers 

Common courses for 
senior police officers 

Disseminating best 
practice and research 
findings 

Coordination/evaluation 
meetings (€ 10.000) 

Evaluation of CEPOL’s 
functioning by an external 
consultancy. 

Meetings for general and 
specific needs assessment, 
exchanges, etc. (€ 10.000) 

* 10 (in 2005)  

100.000. 

Courses for 25 trainers each 
(€ 40000) 

*6 (in 2005) 

240.000. 

Courses organized by 
CEPOL under Community 
budget in 2005 

Missions (€ 600) (1 
person/2days) 

Contracting outside 
consultancy services 

*20 (in 2005) 

800000 

*5 (in 2005) 

6.000 

*1 

20.000 

Management of technical; 
equipment and setting up a 
database 

Costs are included in point 
6.2.2. (procurement / 
maintenance of equipment) 

0 

80.000 

Outsourcing of services 
related to website and 
EPLN 

Secondments and 
exchanges 

Missions (€ 600) 1 person/2 
days 

*5 (in 2005) 

6000. 

Co-ordination meetings 
(10.000) 

*6 (in 2005) 

60.000. 

Total (annual) 

1990000 

EN 

36 

   EN 

 
 
 
 
Annual or recurrent costs as of 2006 

Tasks of CEPOL 

Type of expenditure (cost 
per unit) 

Number 

Total 

Evaluation activities 

Coordination/evaluation 
meetings (€ 10.000) 

* 10 (as of 
2006) 

Evaluation  missions 
(2 
CEPOL  staff  /3  days/600 
Euro per person) 

*25 (as of 2006) 

* 1 

Evaluation  of  CEPOL’s 
functioning  by  an  external 
consultancy. 

100.000 

90.000 

120.000** 

Development and 
provision of common 
standards, modules, 
training methods. 

Training for trainers 

Common courses for 
senior police officers 

Meetings  for  general  and 
specific  needs  assessment, 
exchanges, etc. (€ 10.000) 

* 20 (as of 
2006)  

200.000. 

Courses for 25 trainers each 
(€ 40000)  

*10 (as of 2006)  400.000. 

organized 

Courses 
by 
CEPOL  under  Community 
budget  as  of  2006  (40.000 
Euro per course) 

*30 

1,200.000 

Disseminating best 
practice and research 
findings 

(€ 
Missions 
person/2days) 

600) 

(1 

*10 (as of 2006) 

12.000 

*1 

20.000 

Contracting 
consultancy services  

outside 

Management of technical; 
equipment and setting up a 
database  

Costs  are  included  in  point 
6.2.2. 
/ 
maintenance of equipment) 

(procurement 

0 

Secondments and 
exchanges 

Missions (€ 600) 1 person/2 
days 

*10 (as of 2006) 

12.000 

*6 (as of 2006) 

60.000. 

Co-ordination 
(10.000) 

meetings 

Total (annual) 

2.214.000 

**  An  evaluation  by  an  independent,  external  consultancy  is  foreseen  every  five 
years. 

6.2.2. 

Specific technical equipment  

Once it has a permanent seat, CEPOL will have to acquire the equipment in needs to 
meet  its  objectives.  Following  a  previous  evaluation  and  in  compliance  with  the 
principle  of  subsidiarity  CEPOL  will  launch  the  procedures  for  procuring  its  own 

EN 

37 

   EN 

 
 
 
technical  equipment.  The  procurement  of  this  equipment  will  be  done  gradually 
starting in 2005, cf. point 2.3. The figures below are for the year 2005. It is assumed 
that  while  office  equipment  costs  will  decrease  after  the  transitional  phase, 
equipment needs will increase as of 2006, as CEPOL develops its electronic network 
further and virtual learning tools are made available to the national training instates 
of the Member States.  

Technical equipment requirements for 2005  

Type of equipment  

Type of intervention 

Office equipment, 
furniture etc. 

Public Procurement (purchase/leasing) 
and maintenance  

IT equipment 

Public Procurement (purchase/leasing) 
and maintenance 

Total  

Technical equipment requirements as of 2006 (estimate) 

Type of equipment   Type of intervention 

Office equipment, 
furniture etc. 

Public Procurement (purchase/leasing) and 
maintenance  

IT equipment 

Public Procurement (purchase/leasing) and 
maintenance 

Total  

Total 

170000 

25000 

195000 

Total 

25.000 

75.000 

100.000 

EN 

38 

   EN 

 
 
 
 
 
 
 
7. 

IMPACT  ON  STAFF  AND  ADMINISTRATIVE  EXPENDITURE  FOR  THE 
COMMISSION 

7.1. 

Impact on human resources 

Existing  resources  of  the  Commission  will  not  have  to  be  used  for  extra  tasks  in 
relation to what is already the case today regarding CEPOL.  

Staff  to  be  assigned  to  management 
of  the  action  using  existing  and/or 
additional resources 

Total 

Number 
permanent posts 

of 

Number 
of 
temporary posts 

Description  of  tasks  deriving 
from the action 

A  post:  policy  and  legislative 
officer,  co-ordination  with  the 
Agency 

Types of post 

Officials  or 
temporary 
staff 

Total 

0 

The needs of human resources shall be covered within the allocation granted to 
the managing DG in the framework of the annual procedure. 

7.2. 

Overall financial impact of human resources 

Type of human resources 

Amount (€) 

Method of calculation *  

Officials 

Temporary staff 

Other human resources 

(specify budget line) 

Total 

0 

0 

0 

7.3. 

Other administrative expenditure deriving from the action 

For meetings of the governing board. These figures are stable for 2005 onwards. 

Budget line 

(number and heading) 

Amount € 

Method of calculation 

180 010211 – Missions  

4800 

Meetings of the governing board  

Total 

 4800 

(members) 

1 
600 
(person/day)*4 meetings/year 

* 

EN 

39 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
I. 

II. 

Annual total (7.2 + 7.3) – for 2005 

Total cost of action  

4800 

8. 

FOLLOW-UP AND EVALUATION 

8.1. 

Follow-up arrangements 

In  view  of  an  evaluation  at  a  later  stage,  an  appropriate  system  for  monitoring  the 
activities will be developed by CEPOL when it is operational. Regular reporting to 
the  Commission,  the  Council  and  the  European  Parliament  will  make  use  of  these 
monitoring  data  and  will  take  the  form  of  an  annual  activity  report  adopted  by  the 
Governing Board for the previous year and the work programme for the coming year.  

8.2. 

Arrangements and schedule for the planned evaluation 

A  regular  independent  evaluation  is  foreseen,  with  a  particular  focus  in  the  first 
exercise  on  process  and  delivery  mechanisms  issues.  The  evaluations  should  take 
place for the first time [five] years from the date of entry into force of this Decision 
and  every  [five]  years  thereafter.  Each  evaluation  shall  assess  how  effectively 
CEPOL fulfils its mission. It shall also assess the impact of this Decision, the utility, 
relevance,  effectiveness  and  efficiency  of  CEPOL  and  its  working  practices.  The 
evaluations shall take into account the views of stakeholders, at both European and 
national level.  

The  evaluation  findings  and  recommendations  will  be  forwarded  by  CEPOL  to  the 
Commission, the European parliament and the Council and shall be made public. The 
governing  board,  on  the  basis  of  the  findings  and  conclusions  of  the  evaluations, 
shall  issues  recommendations  regarding  changes  to  this  Decisions,  CEPOL’s 
structure  and  its  working  practices  in  the  context  of  a  review  report  to  the 
Commission, the Council and the European Parliament at the en of every [five] years 
period form the date of entry inot force of this decision. 

9. 

ANTI-FRAUD MEASURES 

Specific control measures envisaged: 

9.1. 

For the Agency 

The Director will implement CEPOL’s budget. He/she will each year submit to the 
Commission, the Governing Board and the Court of Auditors the detailed accounts of 
all  revenue  and  expenditure  from  the  previous  financial  year.  In  addition,  the 
Commission’s  Internal  Audit  Service  will  assist  in  the  management  of  CEPOL’s 
financial  operations  by  controlling  risks,  monitoring  compliance  by  providing  an 
independent opinion on the quality of management and control systems and making 
recommendations  in  order  to  improve  the  efficiency  and  the  effectiveness  of 
operations and to ensure economy in the use of CEPOL’s resources. 

EN 

40 

   EN 

 
 
CEPOL  will  adopt  its  Financial  Regulation  following  Commission  Regulation  No 
2343/200225, after having received the agreement of the Commission and the Court 
of Auditors. It will put in place an internal audit system similar to that introduced by 
the Commission in the framework of its own restructuring. 

An  evaluation  of  CEPOL’s  activities,  including  transparency  and  financial 
operations,  shall  be  conducted  every  five  years  by  an  independent,  external 
consultancy. 

9.2. 

Cooperation with OLAF 

The staff subject to the Commission’s Staff Regulations will cooperate with OLAF 
to combat fraud. 

9.3. 

For the Court of Auditors 

The Court of Auditors will examine the accounts in accordance with Article 248 of 
the Treaty and publish an annual report on the Agency’s activities. 

25 

Framework  financial  regulation  for  the  bodies  referred  to  in  art  185  of  the  Financial  Regulation 
applicable to the general budget of the European Communities. 

EN 

41 

   EN