Act of the Joint Supervisory Body of Eurojust of 2 March 2004 laying down its rules of procedure
Date: 2004-03-02
Institutions: European Union Agency for Criminal Justice Cooperation
Subjects: EU control, EU office or agency, Eurojust, rules of procedure

6.4.2004

EN

Official Journal of the European Union

C 86/1

(Acts adopted under Title VI of the Treaty on European Union)

ACT OF THE JOINT SUPERVISORY BODY OF EUROJUST

of 2 March 2004

laying down its rules of procedure

(2004/C 86/01)

THE JOINT SUPERVISORY BODY

TITLE II

Having regard to the Council Decision of 28 February 2002
setting up Eurojust with a view to reinforcing the fight against
serious
‘the Eurojust
referred to as
Decision’) (1),
last amended on 18 June 2003 (2), and in
particular Article 23(9) thereof,

(hereinafter

crime

Whereas the persons appointed by the Member States in
accordance with Article 23(1) of the Eurojust Decision shall
adopt the rules of procedure of the Joint Supervisory Body
which,

HAS ADOPTED THESE RULES OF PROCEDURE:

TITLE I

TASKS AND POWERS OF THE JOINT SUPERVISORY BODY

Article 1

Tasks

The Joint Supervisory Body shall have the tasks as set out in
Articles 17(4)(b), 19(8), 23(1) and (7) of the Eurojust Decision.

Article 2

Powers

1.
The Joint Supervisory Body shall, for the discharge of its
tasks, have the powers provided for in the Eurojust Decision.

RULES OF PROCEDURE FOR THE JOINT SUPERVISORY BODY

Article 3

Composition

The Joint Supervisory Body shall be composed in
1.
accordance with Article 23, paragraphs 1, 2, 3, 4 and 5 of
the Eurojust Decision.

The members of

2.
the Joint Supervisory Body shall be
independent, not bound by instructions in the exercise of
their duties and subject only to the law. In particular, they
must not at the same time be members of another body set
up under the Eurojust Decision or staff members of Eurojust.

A member of the Joint Supervisory Body who, in excep-
3.
is unable to attend a meeting may
tional circumstances,
designate an alternate who fulfils the requirements of Article
the Eurojust Decision. The rights and obligations
23(1) of
conferred upon members by virtue of
rules of
procedure shall be fully applicable to alternates.

these

4. Where a conflict of interest arises, the person concerned
shall declare that interest and withdraw from taking part in the
discussion and the decision on the matter. He or she may,
where necessary, be excluded by unanimous vote cast in a
secret ballot by the members attending the meeting. The
person concerned shall be heard before any exclusion, but
shall not take part in the decision. If a person withdraws or
is excluded, he or she shall be replaced by his or her alternate.

Article 4

Chair

2.
In particular, the Joint Supervisory Body shall be auth-
orised to obtain information from Eurojust, to be given full
access to all Eurojust documents whether on paper or stored
electronically, and to be granted free access to all Eurojust
premises at any time. This
information on and
access to hardware and software, whenever this is necessary
for the performance of the tasks of the Joint Supervisory Body.
Details may be stipulated in arrangements between the Joint
Supervisory Body and the College of Eurojust.

includes

(1) OJ L 63, 6.3.2002, p. 1.
(2) OJ L 245, 29.9.2003, p. 44.

The Joint Supervisory Body shall be chaired in accordance

1.
with Article 23(3) of the Eurojust Decision.

2.
The chairman shall represent the Joint Supervisory Body
and chair its meetings. He or she shall monitor the smooth
functioning of its work. He or she shall convene the meetings
of the Joint Supervisory Body and determine the venue, date
and time of such meetings. He or she shall open and close the
meetings. He or she shall prepare the provisional agenda and
ensure the execution of the decisions of the Joint Supervisory
Body.

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Official Journal of the European Union

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In the absence of the chairman, the member appointed
3.
by the member state which is next
in line to hold the
presidency of the Council, shall act as chairman, in accordance
with Article 23(3) of the Eurojust Decision.

4.
In order to prepare the work of the Joint Supervisory
Body with regard to a particular issue, it may appoint from
among its members, on a proposal
from the chairman, a
rapporteur. If the matter is urgent, such an appointment may
be made by the chairman by virtue of his or her office. In this
case he or she shall inform the members of the Joint Super-
visory Body without delay.

5.
The College of Eurojust, members of the staff of Eurojust
or other persons may be invited to attend meetings of the JSB.

Article 5

Working methods

1.
The Joint Supervisory Body shall meet as provided in
Article 23(1) second paragraph of the Eurojust Decision. The
President of Eurojust, the College, the Administrative Director
or the Data Protection Officer shall be entitled to propose
items for inclusion on the agenda.

2. With the exception of cases which the chairman deems
to be urgent, the notice convening the meeting shall be trans-
mitted in time to arrive at least two weeks before the meeting.
The notice shall
include the provisional agenda and the
documents needed for the meeting, unless the nature of these
documents does not allow so. The final agenda shall be
adopted at the beginning of each meeting.

A meeting of the Joint Supervisory Body shall only be
3.
effective if at least two of the permanent members attend.
Decisions shall be taken in accordance with Article 23(6) of
the Eurojust Decision.

In accordance with 23(11) of the Eurojust Decision, the

4.
meetings of the Joint Supervisory Body shall not be public.

The Joint Supervisory Body shall meet on the basis of
5.
documents and draft papers drawn up in an official language of
its members. However, a member shall have the right
to
request a translation in his or her own language.

The Joint Supervisory Body will

6.
Protection Officer of Eurojust where appropriate.

liaise with the Data

7.
Decisions of the Joint Supervisory Body may be taken by
written procedure insofar as all members have approved this
procedure. In urgent cases the chairman shall be entitled to
initiate the written procedure. In both cases the chairman shall
transmit a draft decision to the members of the Joint Super-
visory Body. If the members do not object to the draft decision,
within a period specified by the chairman of at least 14 days
after receipt, the proposal shall be deemed to be adopted. If a
member, within five working days after receipt of the draft
decision, requests that it be orally discussed by the Joint Super-
visory Body, the written procedure shall be discontinued.

Article 6

Checks on location and experts

In the framework of

1.
its powers in accordance with
Article 23(1) of the Eurojust Decision, the Joint Supervisory
Body may carry out data protection checks at Eurojust.

The Joint Supervisory Body may appoint one or more
2.
members for carrying out these checks. Such members may
be assisted by experts as deemed appropriate by the Joint
Supervisory Body. Experts may come from within national
supervisory bodies or government agencies, unless
such
experts are not available. All experts must meet the security
requirements applying under
law and the
respective rules of Eurojust.

their national

3. Where the chairman deems a case to be urgent, he or she
may appoint such members and experts by virtue of his or her
office. In this case he or she shall inform the members of the
Joint Supervisory Body without delay.

4.
The members of the Joint Supervisory Body entrusted
with carrying out a check shall report to the Joint Supervisory
Body on the results of their work.

Article 7

Procedure in the event of violations

If the Joint Supervisory Body notes violations of the provisions
of the Eurojust Decision with regard to the storage, processing
inform Eurojust
or utilisation of personal data,
accordingly and shall request a reply within a given period.
Failure to comply with a decision of the Joint Supervisory
Body taken in accordance with these Rules of Procedure shall
be regarded as a violation of the Eurojust Decision. Decisions
of the Joint Supervisory Body shall then be final and binding
on Eurojust.

shall

it

Article 8

Minutes

Minutes shall be made of all meetings of the Joint Supervisory
Body. The draft minutes shall be prepared by the Secretariat
under the direction of the chairman and submitted to the Joint
Supervisory Body for adoption at
its next meeting. Each
participant shall have the right to suggest amendments to the
draft minutes.

Article 9

Activity report

The Joint Supervisory Body shall submit an annual
1.
activity report
in accordance with Article
23(12) of the Eurojust Decision. This report shall be drawn
up during the first half of each year for the preceding year.

to the Council

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At least one month before the activity report is forwarded to
the Council, Eurojust shall have the opportunity to deliver an
opinion, which shall be attached to the report.

The Joint Supervisory Body shall decide whether or not
it decides to do so,

2.
to publish its activity report, and,
if
determine how it should be published.

TITLE III

ADDITIONAL RULES OF PROCEDURE REGARDING APPEALS

language in which the
applicant shall choose the official
procedure shall be conducted. The language of the procedure
shall be used in the oral statements and in the written docu-
mentation of the parties and in the minutes and decisions of
the Joint Supervisory Body.

2.
Documents in a language other than the procedural
language shall be accompanied by a translation into the
procedural language. Where documents are lengthy, the trans-
lation submitted may be restricted to excerpts or summaries.
The Joint Supervisory Body may, by virtue of its office or upon
application from a party, require a full translation at any time.

Article 10

Tasks of the Joint Supervisory Body

The Joint Supervisory Body shall examine the appeals as

1.
foreseen in Article 23(7) of the Eurojust Decision

3. Where necessary, interpretation services and translations
shall be provided for each member of the Joint Supervisory
Body and for the parties. The decisions of the Joint Supervisory
Body shall be translated into all official languages of the insti-
tutions of the European Union.

The Joint Supervisory Body shall take decisions in respect

2.
of the matters referred to in paragraph 1.

Article 11

Ad hoc members

If no member of

1.
the Member State from which the
personal data that form the object of the appeal originate is
represented in the
the person
appointed by this Member State in accordance with Article
23(1)(3) of the Eurojust Decision shall act as ad-hoc judge in
the Joint Supervisory Body for the duration of the examination
of this appeal.

Joint Supervisory Body,

2.
The rights and obligations conferred upon members by
virtue of these rules of procedure shall be fully applicable to ad
hoc members.

Article 12

Representation

The applicant may be assisted or represented by a lawyer or
another adviser. A lawyer or an adviser may be excluded from
the proceedings by the Joint Supervisory Body in cases of
serious misconduct. If a lawyer or an adviser is excluded, the
chairman shall stipulate a deadline for the party concerned to
enable him or her to appoint another lawyer or adviser; the
proceedings shall be suspended until the expiration of this
deadline. A lawyer or an adviser shall produce proper author-
isation from the applicant, if so requested by the Joint Super-
visory Body.

Article 13

Languages

1.
languages of

The procedure shall be conducted in one of the official
the European Union. The

the Institutions of

In cases where none of the official languages of the insti-
4.
tutions of the European Union is accessible to the applicant,
language. The
the complaint may be lodged in another
applicant
the
official languages. The chairman or rapporteur shall have the
complaint translated into the chosen language.

is obliged to submit a summary in one of

Article 14

Institution of the procedure

the Secretariat of

The appeal shall be lodged by submission of a written
1.
complaint at
the Joint Supervisory Body
within thirty days of receiving Eurojust's decision as far as
requests
for correction or deletion of personal data are
concerned and within three months after receiving Eurojust's
decision in case of requests for access to personal data.

The applicant shall outline the basis of the complaint. It
2.
must be clear who is complaining, what he or
she is
complaining about and on what grounds. The complaint
shall be accompanied by any supporting documentation
available. The applicant may withdraw his or her appeal at
any time.

3.
the
The Secretariat shall acknowledge the receipt of
complaint within four weeks and give general information on
the course of the procedure.

4.
If the complaint does not meet the requirements, the
Secretariat shall invite the applicant to rectify any omissions
within four weeks.

5.
Appeals which do not meet the requirements shall be
refused by the Joint Supervisory Body on the proposal of the
chairman or of the rapporteur.

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Article 15

Preliminary consideration

If

1.
considered by the Joint Supervisory Body.

the complaint meets the requirements,

Body may decide otherwise only in the absence of acceptable
reasons. In this case, the Joint Supervisory Body may require a
summary to be made available to the applicant or require that
certain information shall be provided to the applicant.

it shall be

2.
A copy of the complaint shall be forwarded to Eurojust
for its observations, which shall be submitted within four
weeks, extension for two further weeks being possible.

The Joint Supervisory Body may request the College of
3.
to nominate a representative for the appeal. The
Eurojust
applicant shall be informed of
this decision. The relevant
national Members shall be sent a copy of the observations
from the applicant in order to enable them to submit their
submitted within four weeks,
to be
own observations,
extension for two further weeks being possible.

Article 18

Hearing

1.
The parties shall be heard by the Joint Supervisory Body
should they so request. The Joint Supervisory Body shall duly
inform the parties of their right to be heard. This right shall be
exercised in writing. The Joint Supervisory Body may decide to
hold an oral hearing on request
the parties
involved in the proceeding to the extent deemed necessary
for the examination of the case. The Joint Supervisory Body
shall duly inform the parties of their right to request an oral
hearing. All parties shall be notified in due time of the oral
hearing and have the right to be present.

from one of

After

the observations have been received or

the
4.
deadlines have expired, the complaint shall be dealt with by
the Joint Supervisory Body within the ensuing three months.

Article 16

Additional information

1.
The Joint Supervisory Body may ask the applicant,
Eurojust, or any other body to provide information, evidence
or comments to the Joint Supervisory Body. The parties are
entitled to make suggestions to the Joint Supervisory Body
regarding the taking of evidence or to call for the admission
of evidence. The Joint Supervisory Body shall follow up these
suggestions and decide on admission to the extent necessary
for the examination of the case.

The Joint Supervisory Body may also decide to investigate
2.
on location at Eurojust. Article 6 applies likewise. In this case,
the applicant or his or her adviser shall be informed of the
result of the investigation.

Article 17

Access to file of procedure

1.
All parties shall, if they wish, have access to the file of the
procedure, and require the Secretariat of the Joint Supervisory
Body to provide them with excerpts or photocopies at their
own expense. Access shall be refused where one of the grounds
mentioned in Article 19(4) of the Eurojust Decision applies or
in order to protect the rights and freedoms of third parties.

Eurojust may indicate to what extent the information
2.
they provide should not be made available to the applicant,
stating the reasons for such a restriction. The Joint Supervisory
Body may ask for further reasons. To the extent that the Joint
Supervisory
the
such
information concerned shall be withheld. The Joint Supervisory

acceptable,

reasons

Body

finds

An oral hearing shall be held in public unless the Joint
2.
its office or on
Supervisory Body decides by virtue of
application from one of
the parties to exclude the public
wholly or partly where the interests of public security,
especially on the grounds referred to in Article 19(4) of the
Eurojust Decision, or the protection of the privacy of an indi-
vidual so require, or to the extent strictly necessary in the
opinion of the Joint Supervisory Body in special circumstances
where publicity would prejudice the proper determination of
the appeal. If Eurojust requests that the public be excluded
from the proceedings, the Joint Supervisory Body may decide
otherwise only on the grounds that no reasons as referred to in
the first sentence obtain.

3.
The Joint Supervisory Body may decide, at the request of
a party or at its own initiative, to hear a party without other
parties being present, where this is required in order to ensure
the proper functioning of Eurojust, to safeguard the security of
a Member State or to protect the interests of the applicant or a
third party. The absent parties shall be informed of proceedings
taking place in their absence.

Article 19

Hearing of witnesses and experts

1.
The Joint Supervisory Body may decide, at the request of
a party or at its own initiative, to hear witnesses. All parties
and the witnesses concerned shall be notified in due course of
the hearing. Article 18(2) and (3) shall also apply.

2. Witnesses notified by the Joint Supervisory Body shall be
entitled to reimbursement of their travel and accommodation
expenses in accordance with the respective rule applying to
Eurojust staff, and to compensation for loss of earnings, to
the extent the Joint Supervisory Body finds equitable. They
may receive the necessary advance payments.

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The witnesses shall be heard by the Joint Supervisory
3.
Body. The members of
the Joint Supervisory Body may
address questions to the witnesses. With the permission of
the chairman,
to the
the chairman shall
witnesses. Before the hearing begins,
remind the witnesses that they should speak the truth. The
Witness has the right to refuse to answer questions.

the parties may address questions

The Joint Supervisory Body may appoint an expert and
4.
define his or her mandate and entitlement of remuneration.
The Joint Supervisory Body may decide to hear the expert.
The rules regarding the hearing of witnesses shall also apply.

Article 20

Closing statements

Before reaching a final decision, the Joint Supervisory Body
shall invite all parties to submit final comments.

Article 21

Minutes of appeal procedure

reflect

The Joint Supervisory Body shall keep minutes of the
1.
appeal procedure which shall
the course of each
hearing and the statements made in it. The parties may
request
that certain documents or statements be included
wholly or partly in the minutes. The minutes shall be signed
by the chairman, forwarded to the parties and added to the file
of the case. In cases referred to in Article 18(2) or Article
19(1), the Joint Supervisory Body shall impose restrictions.

Article 8 shall also apply to all meetings of the Joint

2.
Supervisory Body which are not attended by the Parties.

they are duly informed and can be verified when

that
necessary.

Article 24

Costs

1.
The Joint Supervisory Body shall decide on the costs of
the procedure in its final decision. The procedure before the
Joint Supervisory Body shall be free of charge. If the appeal is
upheld, wholly or partially, the necessary costs incurred by the
applicant for lodging and processing the complaint shall be
borne by Eurojust to the extent that the Joint Supervisory
Body considers this equitable.

If an applicant is unable to bear all or part of the costs of
2.
the procedure, he or she may at any time on request be
granted assistance for the costs. When he or she submits the
application, he or she shall enclose documentation demon-
strating that he or she is in need. The Joint Supervisory
Body may withdraw the assistance at any time if the precon-
ditions under which it was granted change in the course of the
proceedings.
the costs will be
disbursed from the budget line of the Joint Supervisory Body.
Where this is fair, the final decision may require a party to
reimburse to the budget of Eurojust the advance payments
granted.
In submitting his or her application, the applicant
shall declare his or her agreement to reimburse the costs if
required by the final decision.

If assistance is approved,

Article 25

Due process

Article 22

Decisions and confidentiality

In cases not provided for in these rules, the Joint Supervisory
Body shall conduct
its procedures in accordance with the
general principles of due process.

1.
Decisions shall be taken by a simple majority of the
members attending the meeting, unless provided otherwise in
these rules. In case of a tied vote, the chairman shall have a
casting vote. All persons taking part in the final decision must
have attended an oral hearing, if one took place.

2.

The deliberations shall remain confidential.

the members of

3.
The final decision of the Joint Supervisory Body may
contain the names of the parties and their representatives,
the names of
the Joint Supervisory Body
taking part in the decision, the date on which the decision is
announced, the operative part of the decision, a brief presen-
tation of the facts of the case and the reasons for the decision.
It shall be conveyed to the parties and made public.

Article 23

Notifications

Notifications and other communications to parties, witnesses
and experts shall be made by means that reasonably ensure

TITLE IV

FINAL PROVISIONS

Article 26

Secretariat

the Secretariat

1.
The Joint Supervisory Body shall have a Secretariat, based
at the headquarters of Eurojust, to assist it in the performance
of its tasks. The Secretariat shall be a permanent body and its
members recruited only on the basis of competence. The
members of
solely in the best
interests of the Joint Supervisory Body, shall be fully inde-
pendent from Eurojust and shall not accept instructions from
any other authority in the course of Joint Supervisory Body
duties. Assignment to the Secretariat shall take place on a
proposal from the Joint Supervisory Body. Staff members of
the Secretariat
shall not undertake other work without
permission of the chairman of the Joint Supervisory Body.

shall act

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The Secretariat shall operate under the direction of the
2.
chairman of the Joint Supervisory Body in accordance with the
rules established by the Joint Supervisory Body. The Secretariat
shall keep a register of appeals and all other documents.

3.
The Secretariat shall ensure that the obligations under
Article 25 of the Eurojust Decision shall also be respected in
the work of the Joint Supervisory Body.

Article 27

Confidentiality

1. Members of
the Joint Supervisory Body, experts and
members of the Secretariat shall be obliged to treat in a confi-
dential manner
circumstances which come to their
knowledge in the context of their activity, unless the proper
discharge of their task requires otherwise. This obligation shall
continue to apply also when they cease to be active in that
capacity.

the

Article 30

Public access to documents

1.
Any natural or legal person has a right of access to
documents of the Joint Supervisory Body, subject to the prin-
ciples, conditions and limits defined in this Article.

This Article shall apply to all documents held by the Joint
is to say, documents drawn up or

2.
Supervisory Body,
received by it and in its possession.

that

3. Without prejudice to Paragraph 4 and 5 of this Article,
documents shall be made accessible to the public either
following a written application or directly in electronic form.

The Joint Supervisory Body shall refuse access to a
4.
document where disclosure would undermine the protection
of:

2.
Upon appointment, members of the Joint Supervisory
Body, experts and members of the Secretariat shall declare
their acceptance of these obligations.

— public security and criminal investigations,

a) the public interest as regards:

3.
In the case of a breach of confidentiality, a member of
the Joint Supervisory Body may be suspended by unanimous
vote cast in a secret ballot by the members attending a meeting
of the Joint Supervisory Body. The person concerned shall be
heard before, but shall not take part in the decision.

— defense and military matters,

— international relations,

Article 28

Budget and costs

The Secretariat shall prepare proposals for an annual
the Joint Supervisory Body,

1.
budget
which on approval shall be forwarded to the College.

the secretariat of

for

Joint Supervisory Body

The
2.
disbursement of
administered by the Secretariat,
Financial Regulation of Eurojust.

shall decide on the
the budget allocated to it which shall be
in accordance with the

The costs of the Joint Supervisory Body,

including the
3.
expenses
the
proper exercise of their duties, shall be borne by the budget
line of the Joint Supervisory Body.

the members, which are necessary for

for

— the financial, monetary or economic policy of

the

Community or a Member State,

— the fulfillment of Eurojust's tasks in reinforcing the fight

against serious crime,

— national investigations in which Eurojust is assisting.

b) privacy and the integrity of the individual, in particular in
regarding the protection of

accordance with the rules
personal data.

5.
The Joint Supervisory Body shall refuse access to a
document where disclosure would undermine the protection
of:

— commercial interests of a natural or legal person, including

intellectual property;

Article 29

Amendment of the rules of procedure

— court proceedings and legal advice,

Amendments to these rules of procedure shall be adopted in
accordance with the procedure laid down in Article 23(9) of
the Eurojust Decision.

— the purpose of inspections, investigations and audits, unless

there is an overriding public interest in disclosure.

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Access to a document, drawn up by the Joint Supervisory
6.
Body for internal use or received, which relates to a matter
where the decision has not been taken by the Joint Supervisory
Body, shall be refused if disclosure of the document would
seriously undermine the decision-making process, unless there
is an overriding public interest in disclosure.

Access to a document containing opinions for internal use as
part of deliberations and preliminary consultations within the
Joint Supervisory Body shall be refused even after the decision
has been taken if disclosure of the document would seriously
Supervisory Body decision-making
undermine
the
process, unless
in
disclosure.

Joint
there is an overriding public interest

7.
As regards third-party documents, the Joint Supervisory
Body shall consult the third party with a view to assessing
whether an exception in paragraph 4 or 5 is applicable,
the document shall or shall not be
unless it
disclosed. A member state may request the Joint Supervisory
Body not to disclose a document from that member state
without prior agreement.

is clear that

If only parts of the requested document are covered by
8.
any of the exceptions, the remaining parts of the document
shall be released.

Applications for access to a document shall be made in
9.
in one of the
including electronic form,
any written form,
official
languages and in a sufficiently precise manner to
enable the Joint Supervisory Body to identify the document.
The
the
application.

is not obliged to state

applicant

reasons

for

If an application is not sufficiently precise, the Joint
to clarify the

10.
Supervisory Body shall ask the applicant
application and shall assist the applicant in doing so.

11.
In the event of an application relating to a very long
document or to a very large number of documents, the Joint
Supervisory Body may confer with the applicant informally,
with a view to finding a fair solution.

12.
The Joint Supervisory Body shall provide information
and assistance to citizens on how and where applications for
access to documents can be made.

An application for access to a document shall be
13.
handled promptly. An acknowledgement of receipt shall be
sent to the applicant. Within 30 working days from regis-
tration of the application, the chairman of the Joint Super-
to the document
visory Body shall either grant access
requested and provide access in accordance with paragraph

in a written reply,
15 of this Article within that period or,
state the reasons for the total or partial refusal and inform
the applicant of his or her right
to make a confirmatory
application in accordance with paragraph 14 of this Article.

14.
In the event of a total or partial refusal, the applicant
may, within 30 working days of receiving the reply of the Joint
Supervisory Body, make a confirmatory application asking the
Joint Supervisory Body to reconsider its position.

15.
The applicant shall have access to documents either by
consulting them on the spot or by receiving a copy, including,
where available, an electronic copy, according to applicant's
preference. The cost of producing and sending copies may be
charged to the applicant. This charge shall not exceed the real
cost of producing and sending the copies. Consultation on the
spot, copies less than 20 A4 pages and direct access in elec-
tronic form shall be free of charge.

16.
If a document has already been released by the Joint
Supervisory Body, Eurojust or other institutions and is easily
accessible to the applicant, the Joint Supervisory Body may
to documents by
fulfil
requested
informing
document.

its obligation of granting access

applicant how to obtain the

the

Documents shall be supplied in an existing version and

17.
format with full regard to the applicant's preference.

Article 31

Evaluation

These rules of procedure shall be evaluated by the Joint Super-
visory Body between one and three years after their entry into
force, and in the light of experience.

Article 32

Entry into force of the rules of procedure

These rules of procedure shall enter into force on the day
following that of their adoption in accordance with Article
23(9) of the Eurojust Decision.

Done at The Hague, 2 March 2004.

For the Joint Supervisory Body

The Chairman

Joe MEADE