2005/168/EC: Decision No 1/2003 of the Association Committee of the SPS Agreement EU-Chile called Joint Management Committee of 24 October 2003 concerning the rules of procedure of the Association Committee of the SPS Agreement EU-Chile called Joint Management Committee (hereinafter called the JMC)
Date: 2003-10-24
Institutions: Chile, European Community
Subjects: Association Council (EU), Chile, animal product, association agreement, health legislation, management, plant health legislation, rules of procedure, trade agreement

1.3.2005

EN

Official Journal of the European Union

L 55/93

DECISION No 1/2003 OF THE ASSOCIATION COMMITTEE OF THE SPS AGREEMENT EU-CHILE
CALLED JOINT MANAGEMENT COMMITTEE

of 24 October 2003

concerning the rules of procedure of the Association Committee of the SPS Agreement EU-Chile
called Joint Management Committee (hereinafter called the JMC)

(2005/168/EC)

Established in Article 89(3) of
the Association Agreement
between the European Community and its Member States of
the one part and the Republic of Chile of the other part and
referred to in Article 16 of the Agreement on Sanitary and
Phytosanitary Measures Applicable to Trade in Animals and
Animal Products, Plants, Plant Products and other Goods and
Animal Welfare, which is attached as Annex IV to the Asso-
ciation Agreement and hereinafter
the SPS
Agreement.

referred to as

Article 1

Chair

The JMC shall be chaired alternately for periods of 12
the Commission of
the European
the Community and its Member
the Chilean Government, at

1.
months by an official of
Community, on behalf of
States, and by an official of
senior official level.

2.
The first Chair period shall begin on the date of the first
Association Council meeting and end on 31 December of the
same year. For that period and thereafter for each 12-month
period, the JMC shall be chaired by the Party holding the Chair
in the Association Council.

Article 2

Meetings

1.
The meetings of the JMC shall be convened by the Party
holding the Chair at a date and place agreed by both Parties
with a frequency as established in accordance with the
provisions of Article 16(1) of the SPS Agreement.

Article 3

Delegations

Before each meeting,
informed of the intended composition of the other Party.

the Chairperson of

the JMC shall be

Article 4

Information exchange

All documents of the JMC provided for in Articles 6, 7 and 9 of
these rules of procedure shall be forwarded to the Mission of
Chile to the EU and the Delegation of the Commission to Chile
and the Secretaries and the Chairperson of
the Association
Council.

Article 5

Publicity

Unless otherwise decided, the meetings of the JMC shall not be
public.

Article 6

Agenda for the meeting

1.
A provisional agenda for each meeting shall be drawn up
by the Parties jointly. It shall be forwarded to the Chairperson
no later than 15 days before the beginning of the meeting.

The agenda shall be adopted by the JMC at the beginning

2.
of each meeting.

3.
An item other than those appearing on the provisional
agenda may be placed on the agenda if the two Parties so agree.

The Chairperson in agreement with the other Party may
4.
ask experts to attend its meetings in order to provide infor-
mation on particular subjects.

If agreed by both Parties the meetings of the JMC may be

2.
held by video or teleconference.

The Parties shall agree at the start of the meeting on the
5.
language arrangement for the meeting and for the minutes of
the meeting.

To enable the JMC to address issues out of session by
3.
correspondence
Information
shall
exchange shall be made in accordance with the provisions of
Article 12(5) of the SPS Agreement.

so agree.

Parties

the

Article 7

Minutes

Draft minutes of each meeting shall be drawn up jointly

1.
by the two Parties as soon as possible.

L 55/94

EN

Official Journal of the European Union

1.3.2005

The minutes shall, as a general rule, indicate in respect of

2.
each item on the agenda:

(a)

the documents submitted to the JMC,

‘Recommendation’
such acts shall be entitled ‘Decision’ or
respectively, and followed by a serial number,
the date of
their adoption an a description of their subject. Each Decision
shall specify the date of its entry into force.

(b) any statement that a member of the JMC has asked to be

entered,

(c)

the decisions taken,
agreed upon and conclusions adopted on specific items.

recommendations made, statements

The minutes shall also include a list of participants in the

3.
meeting.

4.
The minutes shall be approved in writing by both Parties
within two months of the date of the meeting. Once approved,
two authentic copies of the minutes shall be signed by the
Chairperson and his/her counterpart of the other Party and
one original copy shall be filed by each of
the Parties. A
copy of the minutes shall be forwarded to the Chairman and
the Secretaries of the Association Council.

Article 8

Action plan

The JMC shall adopt an action plan reflecting the actions agreed
upon by the Parties during the meeting. The implementation by
the Parties of this action plan will be reviewed by the JMC in its
next meeting.

Article 9

Decisions and recommendations

2. Whenever the JMC takes a Decision, Articles 10, 11 and
12 of the rules of procedures of the Association Council shall
apply mutatis mutandis.

Decisions and Recommendations of

3.
forwarded to the addresses referred to in Article 4(1).

the JMC shall be

Article 10

Expenses

The Republic of Chile and the European Community shall
1.
each meet any expenses incurred as a result of participating in
the meetings of the JMC, both with regard to staff, travel and
subsistence expenditure and with regard to postal and telecom-
munications expenditure.

Expenditure in connection with the practical organisation
2.
of meetings,
interpreting at meetings and reproduction of
documents shall be borne by the Party hosting the meeting.

3.
Expenditure in connection with interpreting at meetings
and translation of documents into or from Spanish and English
shall be borne by the Party hosting the meeting. Interpreting
and translation into or from the other official languages of the
Community shall be borne by the Community.

1. Where the JMC is empowered under Annex IV to the
Association Agreement to adopt decisions or recommendations

This Decision shall enter into force on the date of its adoption.

Macarena Vidal Ogueta
Dirección General de Relaciones
Económicas Internacionales
Ministerio de Relaciones Exteriores

Alejandro Checchi Lang
European Commission, DG SANCO
Food Safety, plant health, animal health
and welfare, international questions