Agreement between the European Union and the Republic of Poland on the participation of the Republic of Poland in the European Union Police Mission (EUPM) in Bosnia and Herzegovina (BiH)
Date: 2003-02-24
Institutions: European Union, Poland
Subjects: Bosnia and Herzegovina, EU police mission, Poland, agreement (EU), police cooperation

L 64/38

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Official Journal of the European Union

7.3.2003

ANNEX

AGREEMENT

between the European Union and the Republic of Poland on the participation of the Republic of
Poland in the European Union Police Mission (EUPM) in Bosnia and Herzegovina (BiH)

THE EUROPEAN UNION,

on the one hand, and

THE REPUBLIC OF POLAND,

on the other hand,

Together hereinafter referred to as the ‘Participating Parties’,

TAKING INTO ACCOUNT

— the presence of the United Nations International Police Task Force (IPTF) in Bosnia and Herzegovina since 1996 and
the offer of the European Union to ensure, by 1 January 2003, the follow-on to the IPTF in Bosnia and Herzego-
vina,

— the acceptance by Bosnia and Herzegovina of that offer, by exchange of Letters of 2 and 4 March 2002, which
provides, inter alia, that the EUPM Planning team be granted the status currently applicable to the members of the
European Union Monitoring Mission (EUMM) in Bosnia and Herzegovina,

— the adoption by the Council of the European Union on 11 March 2002 of Joint Action 2002/210/CFSP on the
European Union Police Mission (1), stating that non-EU European NATO members and other States which are candi-
dates for accession to the European Union as well as other non-EU OSCE Member States, currently providing staff
to IPTF, are invited to contribute to the EUPM,

— the Agreement concluded on 4 October 2002 between the EU and Bosnia and Herzegovina on the activities of the

EUPM in Bosnia and Herzegovina (2), including provisions on the status of the EUPM personnel,

HAVE AGREED AS FOLLOWS:

Article 1

Framework

The Republic of Poland shall associate itself with the provisions of the Joint Action 2002/210/CFSP on the
European Union Police Mission (EUPM) in Bosnia and Herzegovina including its Annex on the mission
statement for EUPM, adopted by the Council of the European Union on 11 March 2002, in accordance
with the provisions stipulated in the following articles.

Article 2

Personnel seconded to the EUPM

1.
The Republic of Poland shall contribute to the EUPM with twelve seconded police officers. This
personnel should be seconded for a minimum of one year, taking into account that appropriate rotation of
seconded personnel shall be ensured.

The Republic of Poland shall ensure that its personnel seconded to the EUPM undertake their mission

2.
in conformity with the provisions of the Joint Action 2002/210/CFSP.

The Republic of Poland shall inform in due course the EUPM and the General Secretariat of the

3.
Council of the European Union of any change to its contribution to the EUPM.

(1) OJ L 70, 13.3.2002, p. 1.
(2) OJ L 293, 29.10.2002, p. 2.

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Personnel seconded to the EUPM shall undergo an extensive medical examination, vaccination and be
4.
certified medically fit for duty by a competent authority from the Republic of Poland. A copy of this certifi-
cation shall accompany the personnel seconded to the EUPM.

5.
The Republic of Poland shall bear the cost of sending the police officers and/or the international civi-
lian staff seconded by it, including salaries, allowances, medical expenses, insurance, and travel expenses to
and from Bosnia and Herzegovina.

Article 3

Status of personnel seconded to the EUPM

1.
Personnel seconded to the EUPM by the Republic of Poland shall be covered, until 31 December
2002 under the Agreement applicable to the EUPM Planning team, and as of 1 January 2003 under the
Agreement concluded on 4 October 2002 between the European Union and Bosnia and Herzegovina on
the activities of the EUPM in Bosnia and Herzegovina.

2.
The Republic of Poland shall be responsible for answering any claims linked to the secondment of an
EUPM staff member, from or concerning the staff member. The Republic of Poland shall be responsible for
bringing any action against a secondee.

3.

The EUPM is an unarmed mission and as such has no rules of engagement.

Seconded police officers shall work in their national police uniforms. Berets and insignia shall be

4.
provided by the EUPM.

Article 4

Chain of command

1.
The contribution of the Republic of Poland to the EUPM is without prejudice to the decision-making
autonomy of the Union. The personnel seconded by the Republic of Poland shall carry out his/her duties
and conduct himself/herself in accordance with the interests of the EUPM.

2.

All EUPM personnel shall remain under the full command of their national authorities.

3.
National authorities shall transfer Operational Command (OPCOM) to the EUPM Head of Mission/
Police Commissioner, who shall exercise that command through a hierarchical structure of command and
control.

The Head of Mission/Police Commissioner shall lead the EUPM and assume its day-to-day manage-

4.
ment.

The Republic of Poland shall have the same rights and obligations in terms of day-to-day manage-
5.
ment of the operation as European Union Member States taking part in the operation, in accordance with
Article 8(2) of the Joint Action 2002/210/CFSP. This shall take place on the ground in the normal course
of the operation, including within the police mission headquarters.

The EUPM Head of Mission/Police Commissioner shall be responsible for disciplinary control over
6.
mission personnel. Where applicable, disciplinary action shall be exercised by the national authority
concerned.

7.
A national contingent Point of Contact (NPCs) shall be appointed by the Republic of Poland to repre-
sent its national contingent in the mission. NPCs shall report to the EUPM Head of Mission/Police Commis-
sioner on national matters and shall be responsible for day to day contingent discipline.

8.
The decision by the European Union to end the operation shall be made following consultation with
the Republic of Poland, provided that this State is still contributing to the EUPM at the date of termination
of the mission.

Article 5

Classified information

The Republic of Poland shall take appropriate measures to ensure that, when EU classified information is
handled by its personnel seconded to the EUPM, this personnel respects the European Union Council's
security regulations, which are contained in the Council Decision 2001/264/EC of 19 March 2001 (1).

(1) OJ L 101, 11.4.2001, p. 1.

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Article 6

Contributions to the running costs

The Republic of Poland shall contribute to the running costs of

1.
the EUPM an amount of
EUR 25 000 per year. The Republic of Poland shall consider making additional contributions of voluntary
nature to these running costs, taking into account its means and level of participation.

2.
An arrangement shall be signed between the EUPM Head of Mission/Police Commissioner and the
relevant administrative services of the Republic of Poland on the contributions of the Republic of Poland to
the running costs of EUPM. This arrangement shall include the following provisions on:

(a) the concerned amount, including the possible additional contributions of voluntary nature, if any;

(b) the arrangements for payment and management of the concerned amount;

(c) the verification arrangements covering control and audit of the concerned amount, where appropriate.

The Republic of Poland shall formally communicate to the EUPM and to the General Secretariat of
3.
the Council of the European Union the total amount of its contribution to the running costs by 15
November 2002 and thereafter by 1 November of each year and shall conclude the financial arrangement
by 15 December of each year.

The contributions of the Republic of Poland to the running costs of the EUPM shall be deposited

4.
by 31 March of each year in the bank account which shall be indicated to that State.

Article 7

Non-compliance

Should one of the Participating Parties fail to comply with its obligations laid down in the previous
Articles, the other Party shall have the right to terminate this Agreement by serving a two months notice.

Article 8

Entry into force

This Agreement shall enter into force upon signature. It shall remain into force for the duration of the
contribution of the Republic of Poland to the EUPM.

Done at Brussels, on

, in the English language in four copies.

For the European Union

For the Republic of Poland