2002/763/EC: Decision No 1/2002 of the Association Council between the European Communities and their Member States, of the one part, and the Hashemite Kingdom of Jordan, of the other part of 4 September 2002 concerning the adoption of its Rules of Procedure
Date: 2002-09-04
Institutions: EC–Jordan Association Council
Subjects: Association Council (EU), Jordan, association agreement (EU), rules of procedure

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II

(Acts whose publication is not obligatory)

COUNCIL

DECISION No 1/2002 OF THE ASSOCIATION COUNCIL BETWEEN THE EUROPEAN COMMU-
NITIES AND THEIR MEMBER STATES, OF THE ONE PART, AND THE HASHEMITE KINGDOM
OF JORDAN, OF THE OTHER PART

of 4 September 2002

concerning the adoption of its Rules of Procedure

(2002/763/EC)

THE EU-JORDAN ASSOCIATION COUNCIL,

Having regard to the Euro-Mediterranean Agreement estab-
lishing an Association between the European Communities and
their Member States, of
the one part, and the Hashemite
Kingdom of Jordan, of the other part, and in particular Articles
89 to 96 thereof,

Whereas that Agreement entered into force on 1 May 2002,

HAS DECIDED TO ADOPT THE FOLLOWING RULES OF
PROCEDURE:

Article 1

Presidency

The Association Council shall be presided over alternately for a
period of 12 months by a representative of the Presidency of
the Council of the European Union, on behalf of the Commu-
nity and its Member States, and a representative of the Govern-
ment of the Hashemite Kingdom of Jordan. The first period
shall begin on the date of the first Association Council meeting
and end on 31 December 2002.

Article 2

Meetings

The Association Council shall meet regularly at ministerial level
once a year. Special sessions of the Association Council may be
held if the Parties so agree, at the request of either Party. Unless
otherwise agreed by the Parties, each session of the Association
Council shall be held at the usual venue for meetings of the
Council of the European Union at a date agreed by both Parties.

The meetings of
the Association Council shall be jointly
convened by the secretaries of the Association Council in agree-
ment with the President.

Article 3

Representation

The members of the Association Council may be represented if
unable to attend. If a member wishes to be so represented, he
shall notify the President of the name of his representative
before the meeting at which he is to be so represented.

The representative of a member of the Association Council
shall exercise all the rights of that member.

Article 4

Delegations

The members of the Association Council may be accompanied
by officials.

Before each meeting, the President shall be informed of the
intended composition of the delegation of each Party.

A representative of the European Investment Bank may attend
the meetings of the Association Council as an observer when
matters which concern the Bank appear on the agenda.

By agreement between the Parties, the Association Council may
invite non-members to attend its meetings in order to provide
information on particular subjects.

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Article 5

Secretariat

An official of the General Secretariat of the Council of the
European Union and an official of the Mission of the Hashemite
Kingdom of Jordan in Brussels shall act jointly as secretaries of
the Association Council.

Article 6

Correspondence

Correspondence addressed to the Association Council shall be
sent to the President of the Association Council at the address
the European
of
Union.

the General Secretariat of

the Council of

The two secretaries
shall ensure that correspondence is
forwarded to the President of the Association Council and,
where appropriate, circulated to the other members of the
Association Council. Correspondence circulated shall be sent to
the Secretariat-General of
the Permanent
Representations of the Member States and the Mission of the
Hashemite Kingdom of Jordan in Brussels.

the Commission,

Communications from the President of the Association Council
shall be sent to the addressees by the two secretaries and circu-
lated, where appropriate, to the other members of the Associa-
tion Council at the addresses indicated in the second paragraph.

Article 7

Publicity

Unless otherwise decided,
Council shall not be public.

the meetings of

the Association

Article 8

Agenda for meetings

1.
The President shall draw up a provisional agenda for each
meeting. It shall be forwarded by the secretaries of the Associa-
tion Council to the addressees referred to in Article 6 not later
than 15 days before the beginning of the meeting.

The provisional agenda shall include the items in respect of
which the President has received a request for inclusion on the
agenda not later than 21 days before the beginning of the
meeting, save that such items shall not be written into the
provisional agenda unless the supporting documentation has
been forwarded to the secretaries not later than the date of
dispatch of the agenda.

The agenda shall be adopted by the Association Council at the
beginning of each meeting. An item other than those appearing
on the provisional agenda may be placed on the agenda if the
Parties so agree.

2.
In agreement with the Parties, the President may shorten
the periods specified in paragraph 1 in order to take account of
the requirements of a particular case.

The minutes shall, as a general rule, indicate in respect of each
item on the agenda:

— the documentation submitted to the Association Council,

— statements which a member of the Association Council has

asked to be entered,

— the decisions taken, the statements agreed upon and the

conclusions adopted.

The draft minutes shall be submitted to the Association Council
for approval. They shall be approved within six months after
each Association Council meeting. When approved,
the
minutes shall be signed by the President and the two secretaries.
The minutes shall be filed in the archives of the General Secre-
tariat of the Council of the European Union; a certified true
copy shall be forwarded to each of the addressees referred to in
Article 6.

Article 10

Decisions and recommendations

The Association Council shall adopt its decisions and

1.
recommendations by mutual agreement of the Parties.

In the period between meetings, the Association Council may
adopt decisions or recommendations by written procedure if
both Parties so agree.

2.
The decisions and recommendations of the Association
Council within the meaning of Article 91 of the Euro-Mediter-
ranean Agreement shall be entitled respectively ‘Decision’ and
‘Recommendation’ followed by a serial number, the date of
their adoption and a description of their subject. Each decision
shall specify the date of its entry into force. The decisions and
recommendations of the Association Council shall be signed by
the President and authenticated by the two secretaries.

Decisions and recommendations shall be forwarded to each of
the addressees referred to in Article 6.

The Association Council may decide to order publication of its
decisions and recommendations in the Official Journal of the
European Communities and the Official Journal of the Hashemite
Kingdom of Jordan.

Article 11

Languages

The official languages of the Association Council shall be the
official languages of the two Parties.

Unless otherwise decided, the Association Council shall base its
deliberations on documentation prepared in those languages.

Article 12

Expenses

Article 9

Minutes

Draft minutes of each meeting shall be drawn up by the two
secretaries.

The Community and the Hashemite Kingdom of Jordan shall
each defray the expenses they incur by reason of their participa-
tion in the meetings of the Association Council, both with
regard to staff, travel and subsistence expenditure and to postal
and telecommunications expenditure.

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Expenditure in connection with interpreting at meetings, trans-
lation and reproduction of documents shall be borne by the
Community, with the exception of expenditure in connection
with interpreting or translation into or from Arabic, which shall
be borne by the Hashemite Kingdom of Jordan.

Other expenditure relating to the material organisation of meet-
ings shall be borne by the Party which hosts the meetings.

Article 13

Association Committee

1.
The Association Council shall be assisted in carrying out
its duties by the Association Committee. The Committee shall
be composed of representatives of the members of the Council
of the European Union and of representatives of the Commis-
sion of the European Communities, on the one hand, and of
representatives of the Government of the Hashemite Kingdom
of Jordan, on the other hand.

2.
The Association Committee shall prepare the meetings
and the deliberations of the Association Council, implement the
decisions of the Association Council where appropriate and, in
general, ensure continuity of the Association relationship and

the proper functioning of the Euro-Mediterranean Agreement.
It shall consider any matter referred to it by the Association
Council as well as any other matter which may arise in the
course of the day-to-day implementation of the Euro-Mediterra-
nean Agreement. It shall submit proposals or any draft deci-
its
sions/recommendations to the Association Council
approval.

for

3.
In cases where the Euro-Mediterranean Agreement refers
to an obligation to consult or a possibility of consultation, such
consultation may take place within the Association Committee.
The consultation may continue in the Association Council if
the two Parties so agree.

The Rules of Procedure of the Association Committee

4.
appear in the Appendix to this Decision.

Done at Brussels, 4 September 2002.

For the Association Council

The President

P. S. MØLLER

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Appendix

RULES OF PROCEDURE OF THE ASSOCIATION COMMITTEE

Association between the European Communities and their Member States, of the one part, and the
Hashemite Kingdom of Jordan, of the other part

Article 1

Chairmanship

Article 6

Agenda for meetings

The Association Committee shall be presided over alternately
for periods of 12 months by representatives of the European
Community and a representative of the Government of the
Hashemite Kingdom of Jordan.

The position of the European Union with regard to Titles V and
VI of the Treaty on European Union will always be expressed
by a representative of the Presidency of the Council of the
European Union.

The first period shall begin on the date of the first Association
Council meeting and end on 31 December of the same year.

Article 2

Meetings

The Association Committee shall meet when circumstances
require, with the agreement of both Parties.

Each meeting of the Association Committee shall be held at a
time and place agreed by both Parties.

The meetings of the Association Committee shall be convened
by the Chairman.

Article 3

Delegations

Before each meeting, the Chairman shall be informed of the
intended composition of the delegation of each Party.

Article 4

Secretariat

An official of the European Commission and an official of the
Government of the Hashemite Kingdom of Jordan shall act
jointly as secretaries of the Association Committee.

All communications to or from the Chairman of the Associa-
tion Committee in the framework of these Rules of Procedure
shall be addressed to the secretaries of
the Association
Committee and the secretaries and President of the Association
Council.

1.
The Chairman shall draw up a provisional agenda for
each meeting. It shall be forwarded by the secretaries of the
Association Committee to the addressees referred to in Article
4 not later than 15 days before the beginning of the meeting.

The provisional agenda shall include the items in respect of
which the Chairman has received a request for inclusion in the
agenda not later than 21 days before the beginning of the
meeting, save that such items shall not be written into the
provisional agenda unless the supporting documentation has
been forwarded to the secretaries not later than the date of
dispatch of the agenda.

The Association Committee may ask experts to attend its meet-
ings in order to provide information on particular subjects.

The agenda shall be adopted by the Association Committee at
the beginning of each meeting. An item other than those
appearing on the provisional agenda may be placed on the
agenda if the two Parties so agree.

The Chairman may, in agreement with the two Parties,
2.
shorten the periods specified in paragraph 1 in order to take
account of the requirements of a particular case.

Article 7

Minutes

Draft minutes of each meeting shall be drawn up by the two
Secretaries. They shall indicate the decisions and recommenda-
tions taken and the conclusions adopted. The draft minutes
shall be submitted to the Association Committee approval.
When approved, the minutes shall be signed by the Chairman
and the two Secretaries and one original copy shall be filed by
each of the Parties.

Article 8

Deliberations

Article 5

Publicity

Unless otherwise decided,
Committee shall not be public.

the meetings of

the Association

In the specific cases where the Association Committee is
empowered by the Association Council under the Euro-Mediter-
ranean Agreement to adopt decisions/recommendations, those
acts shall be entitled respectively ‘Decision’ and ‘Recommenda-
tion’, followed by a serial number, the date of their adoption
and a description of their subject.

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Whenever the Association Committee takes a decision or makes
a recommendation, Articles 10 and 11 of Decision No 1/2002
of the Association Council of 4 September 2002 adopting its
Rules of Procedure shall be applied mutatis mutandis.

Decisions and recommendations of the Association Committee
shall be forwarded to the addressees referred to in Article 4 of
these Rules of Procedure.

Article 9

Expenses

working groups or bodies which might be set up in accordance
with Article 95 of the Euro-Mediterranean Agreement, both
with regard to staff, travel and subsistence expenditure and to
postal and telecommunications expenditure. Expenditure in
connection with interpreting at meetings, translation and repro-
duction of documents shall be borne by the Community, with
the exception of expenditure in connection with interpreting
and/or translation into or from Arabic, which shall be borne by
the Hashemite Kingdom of Jordan.

Each Party shall defray the expenses related to its participation
in the meetings of the Association Committee and of any

Other expenditure relating to the material organisation of meet-
ings shall be borne by the Party which hosts the meetings.